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Home My WebLink AboutJuly 27, 2015�_ _� inn,: � �'-�- �� 1 c�- 7 ��i'a'ri'I � ■ � I) II) III) IV) V) Appointment of a Committee Chair Disclosure of Interest Delegations 1. Keith Falconer 2. Bill McLean Compliance Audit Application Agenda 2014 Election Compliance Audit Committee Meeting Monday, July 27, 2015, 6:00 pm Council Chambers 1. Compliance Audit Application — Keith Falconer 2. Financial Statement Form 4— Bill McLean 3. Supplementary Financial Statement Form 4— Bill McLean 4. Compliance Audit Committee — Administrative Practices and Procedures Adjournment Aece�si�le � For information related to accessibility requirements please contact: � I� � j C� �� Lisa Harker �''"* C T. 905.420.4660, ext.2153 � TTY 905.420.1739 Email Iharker(c�pickerinq.ca F�E��11�'[] c��v �� r��r�� A�plicatic�n for C�mpli2�nce A►udit Liirl n� . �� ,��', �_ �' Mur�icipal Elections Act, 'l996, ST(?,i y anl 9 -" I I -- EFiK"� ��I�� d �ith the City Cl�rk, City c�f Pickering, C,�ne 7he Es�lanade, Pickering, 4N L1 V 6K7 Applic�tic�n Infarmation Las# Name F�Icon�r pddress 710 L�k�lin R�renue _ _ First Name Keith Initial City Pickering Province QN Poskal Code II�.1 W 1Z2 Telephcrne # 905-492-0639 Email keit�falcaner�a r�gers.cam Candidate Informa#iQn �ast Name MGl,ean First Name Bill I Initial � Name of a�ffice for which the candidat� scaught ele�tivn �Regional Cauncialor, Ward 2 Filing aate c�f Candidate's Fir�ar�cial Statement �March 'f 1, 20i 5 Reasa►n� #ar Compliance Audit Ir� th� area belaw provide �h� reasan(�) that you b�lieve the candidate n�med abave f�a� contravened the Mclnicipa! Elections Aci, 9996 rela#ing to campaign finances. (Attach additional pages if necessary). 1Nith refere�nc� to th� Muni�ipal Elect�ans Act 1996, Sectivn 34 �parts b and c) and Secti�h 66 (subsecti4n I1), the car�didate w�uld �av� re�eived a r�fund of th� nominatian fee, w�ich isr�'t indicated on #�e I�andid�te's prFinary fir�ancial statement as incomelcc�ntribu�i4ns. �!Vl�'ith reference to the Munici�al Electic�ns Act 1996, S�ction G7 (�ubsection i}, the candidate distributed ��bro�hures and disp�ayed signs yet thi� i�nformation is not indicated under the appr4priate entri�s ora the !�candidate's prirnary financial statement. 1Nith reference tc� the Municipal �lectic�ns Act iJ96, Seckian �7 (subsectior� 2, part 9), the candid�t� must have filed ti�e nomination fee in c�rder tc� be a�andid�te yet this infarrnation is not indicated under fih� �ap�rapriate entry on the c�ndida#e°s primary financial statemen#. referen�ce the candidate's �D14 suppl�mentary fin�nc�al statem�nt: '�he ��r�di�ate did n�t end his camp�ign ��ctension correctly. In his carrespondence to the clerk, he did nat ndicate that he would not be accepting any further co�tributions, which is required t�nder Section fi8 ,s�bsection 1, �part 4(iii)j. Sectjon 78 �subsectir�n 3) specifies #hat for th� suppl�merr#ary filing, the campaign �eriod begins on nomination day. Therefc�re, the sfarting day is incorrect �it is listed as �ecember 31, 2��4 wher� it actually began �n February 14, 2014} o�n the candrdat�'s supplernentary �nancial stat�ment. Sectior� 78 (subsectior�s 3 and A�} specifies that the supplem�ntary iifir�g must contain al1 �of tl�e tnforrnation from the prirnary filing in additi4n tv the� finances during the supplementary r�parting perio�. Also, this cs� �5o2-as�od ��ge 1 af 2 <� ,� . f�,: �� -r��-.- -- , ;��:r:� I � �ii��.�,'� �� _�.�� Reasa�ns for Compliance Audit ��continued� Applicatron f�r �onnpliance Audit l�9unicipa! Elec�`ians Act, 199fi, 89(9� supplernentary filing must cantain an auditar's repart for t�he supp9err�entary repar�ing period. The auditor's report anly references a campa��gn period t�f February �4, 2a14 to December 31, 20�4. There is also the expense af an additi�nal auditnr's repart. Therefore, the candidate's suppfemen#ary financial �tatement is incomplet�. V11ith regards ta the candidate's 2014 supplementary fin�ncial statement, it is warth� nating that the candidate filled out �is 2a1 Q supp[ementar� �nancial siatement correctly wi�ho�t the errors m€�ntianed a�ove, AdditEOnal p�ge(s) attached? D'�es � Na Reco�ery of Costs This appiication wil! be shared with the City Cferk, �Compkiance A�ud�t Commi#tee, the auditor chosen to investigate this ap�lication �if applical�lej and ��uncil. If this application is fvrwarded to an aud�t�r and the auditor's re{�c�rt canc1udes that there was� no ap�are�t �anirav�nt�on of the Municipal EJeefions Act, 9�96 and the Compliance Audit Cvmmittee finds there are nc� reasonable gr�unds for this application, Counci� is entitl�d tc� recaver the auditar's costs from yvu (Munrcipal El+ectiorrs Ac�, 999fi, 81(15}}. Tatal Pages Submitted (ineluding attaehmentsj � I Applicant Confirmation I confirm that the information pr�v�ded '+n this applicativn is complete an�d accurate to th� �est of my knavuledge, th�t I have read the R�covery of Costs infarmation ab�ue and that I am entitled ur�der th� NlunieipaC E�ecfia�s Act, 1�96 to vot� in an electian for m�mbers r�# Pick�ring City C�uncif, , ,'-' ' :.�� w . �' - - _", ``-, r � ,_ �.�_ -'G` �'�=� A�plic�nt's Signature Date O+�fice Use C3nl�► �!Rece�ved By �sic�nature) �� Date eceived � Personal ir�formatic�n contained on this form is eoll��ted pursuant to the Municr`pa! Freedom of Information ar�d Protectro�t ofPrrvacy,Act. ThFS informat�an is collected to pracess t�is applicati�r�. Any questions rel�ted to the colleG#ian of this �nformatian sh�uld be directe� ta the City Clerk, On� Th� �spla�r�€ie, Pi��cerin�, C3N L'�'� 6f�7, 9(}5.420.4�11. CSV 15q2-03/0� P,Iterr�a€� #o�rrnats availabl� upon request at 945.+�$3.�575. Page 2 of 2 �� March 2, 2� 1 S I �l-t�.ritll Stin�c��INt NIACIfVTYRE LLP �HA1i7EREO ACCOUnYTtiI�tS Catnpai�n of Bil[ Mc� e��i l G59 �c�ldenrid�,� Rc�ad. F'iekerin�� C3�tario L1V 7IS I]c�r Mr. PvlcLean: ��i I��i 'G�I I.i.�.i, ii ,:,n[ �i_i� �i�l'. oL_ �_�,',�� jar.,[infariu Fax: J{?5 tifi3 3��$ �1T 229 www,hsmea:cnm We a�•e pl�eaaed to �n�lose herewiih thr�.e eo��ies �f th� I�if�ancial St�tcnactzt — l�c�rn� 4. �I`��e�•� i� a de�cit n�' �909.2� in thc campai�n, W� trtust ihat yau wil� find tl�e Fcrre�c�in� in arder. Yaui°s truly, F�UI�RI+,i� SIN�CLAI12 MACINTYI?�E C1'A'� LL1' � � �';��// Neil �inclair, B.B.A., Pr'1, CAa I,P� MaeZa�in� Partner NSljm ��acl. THE CAMPAIGN OF SILL MCLEAN FINANCIAL STATEMENTS FOR THE CAMPAIGN PERIOD FROM FEBRUARY 14, 2014 TO DECEMBER 31, 2014 i �,�a�:I�:LI•i ��1'1C�A��2 I� ('rl�AC�PJTYfIE LLf- Cu.IAIU��E[i �;Ct'��uhlT�hhlTti ' , _ � � , , � , � , � . � � , , _ , �1�ai;..Uitl�ilu far::9ii4 ob� i4�� _ 1 r:�9 vvww r�5r,•�� c�m Il\iI�EPENDENT AL1llYTORS' REP[?RT T�n The C��n��ign r�f 13i11 McLcan anci the Chiei Clectaral C)ffic�r �f Ont�rio: We hav� autlrt�d t��c accompatlyin� catn�aign p�rioi� fina»c'ral slal�m�nts c�l, the c�rt�id�cy af F3iU 1�'1cLean, which c��npris� thc stat�rrtienk af assets and liabi�itics as at 6]ecc�lber 3l, 241�, tl�� ine�►�ne �u7d expen4es f'nr th� c�mpaig�� peri�c� �rorn r�:bruary I�, 201� tc� DecemYaer 3l, 2Q14 ancl a sutj�mary ��Fsi�taif'��a►z[ accounti��g pc�licies and c�tller expl��riatc�ry inforr�iatic�i�. �l�he linanci�l statecrteilts h�vc been prepar�d by th� c}�i�C �i�aneial c�i'�icer �l` T3�jl MeLean l�asea un ti��: ftn�ncial rcportii�� pravisions �f Sectioi� 42 of the Onl:ai-i� Llectic}i� I'inan�es Act and �;uidelines issuc��i k�y the Chiel�Llectoral C]t�cer. +�hi�f Fin�ncial C)Cficer's ResJ��nsibilit,y fnr thc �+inancial Statc�mcnts Til� C�II�:F fltlr.�IlCla� Otf1Cl'C QF I�lII IVICL�B[2 15 1'CS�OI7SI�IC; �0[' (Iit'. �TC�.7aTd(1CiI1 aI]C� C�1C �7C�SCriLa%lOi't oi`t3aese financial statements in accQrd�nce vvith tt�e tinancial rcpc�r�in� �►r4visioEis ol Sc;ctiar� �2 t�#'tt�c� C?rttario Lleclic�n Finances �1ct and gtiiclelin�s isse�ed b}� thc Chief �lectar�l Qf�icer and #-or su�cti �rltern�l coi�trc�ls �s ihc cl�ief �z�ancial ��fice►• determines is necessary tc� ei1�l.�1� the pr��aratiran of tinan�ial statui��enis tl�at ai-� l.r�� 1'ro�� aat�ri�l misstat��nent, wllelher due tc7 f�'aud c�t� crr�r. �u�fit�rs' Res�c�r�sibility, O�u�� r�s�c�ns�brEity is tc� �:xpres� an o��inia�� orl thesc #in�ncial sta,ten�ctlts based a� our aucibt. 1Ne co►}drictcd our �uc�it in acc+�rdance with Canadian �en�r�lly aec�pt�d auditing stantlarcls. "�'Itosc staiidar�s re��uirc �hat we co�nply «i4i� ethical rec�uiremEnis ancl pl�n rtnd p�;rforrn the auciit tc� c�l�t�iin reason�ble assuranc� a�acaut �vhctl7c:r the �n�ncial stat�.n�ents �ire fre� fro�n material misslatemenl, An au�dit invo�ves p�rt�r�ixin�, pr�c:cdtrr�s tc� abt�in �udit evidenec abc�ut the att�c�unts ar�d ciis�cln�ut'es �n thc finaneiai statemenls. 'I'he procc��lures sclectc� �epend on thc auc9itors° jud�;mcnl, includia7� ttZ� assess«�crtt ol risl<s ol' i�12�tc;rial misstal�men� of t��:. �in�ncial st�te��etits, t�vhcthec cjLll� tQ Fraud ar error. �Il Tl7a�iT1.�,T tI1QS£ f1SIC �SS�SS13��:111.5, the aUCII�C)t` CQt15lCIECS lI1tLCllr�� CU11ti'Ol r�levar�t to tYie ��It1��5 prep�dl'�lil(l17 ciilC� �7�C ]]I'CSClliat10T1 f)f �%(: fltlallCl�� 5��t[:T�t1�I1tS IIl order to ci�sign auclit procc,ciures that at'e d��ro��riate in �he eircu�nstances, but iiot Cc�r ll�� pur}�oses oF cxpres:�in� an �piniot� c�t� tlac efl��tive��ess ofi tlle entity's ink�rnal control. 11n audil �Isc� includ�s c:valuati»� lhc; ��}�r��riateness of a�cour}[in� pc�lic�cs usecl �nd the reasoaableness Q� ci.GCiIL[11ilTl�, E:Si1171c1i.C5 E71iJ,C1� E7� 111�t1c��'CITiCiI�, as ��e.11 as evaluatin�; t13e over�l[ presentation oi� tE1e iina��cial �tatements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Basis for Qualified Opinion Due to the inherent nature of the transactions of organizations of this type, the completeness of the various categories of income and expenses is not susceptible to satisfactory audit verification. Accordingly, our verification of income and expenses was limited to the amounts recorded in the records of Bill McLean and we were not able to determine whether any adjustments might be necessary to income, expenses and period surplus/deficit for the campaign period from February 14, 2014 to December 31, 2014 and assets and liabilities as at December 31, 2014. Qualified Opinion In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion paragraph, these financial statements present fairly, in all material respects, the assets and liabilities as at December 31, 2014 and the income and expenses of Bill McLean for the campaign period from February 14, 2014 to December 31, 2014 in accordance with the financial reporting provisions of Section 42 of the Ontario Election Finances Act and the guidelines issued by the Chief Electoral Officer. � 9 ,. { � c�'� � L �— � Chartered Professional Accountants Licensed Public Accountants Aj �, Ontario March 2, 2015 Hurren Sinclair Maclntyre CPA's LLP 4— 144 Old Kingston Rd., Ajax, ON L1T 2Z9 T:905-683-8856 F:905-683-3428 W:www.hsmca.com �l"r�j • Ministry of Municipal Affairs �ntario and Housing Instructions: Financial Statement — Auditor's Report Form 4 Municipal Elections Act, 1996 (Section 78) All candidates must complete Boxes A and B. Candidates who receive contributions or incur expenses beyond the nomination fee must complete Boxes C, D, Schedule 1, and Schedule 2 as appropriate. Candidates who receive contributions or incur expenses in excess of $10,000 must also attach an Auditor's Report. All surplus funds (after any refund to the candidate or his or her spouse) shall be paid immediately over to the clerk who was responsible for the conduct of the election. YYYY MM DD For the campaign period from (day candidate filed nomination) 2014 02 14 to � Primary filing reflecting finances to December 31 (or 45�h day after voting day in a by-election) ❑ Supplementary filing including finances after December 31 (or 45th day after voting day in a by-election) Box A: Name of Candidate and Office Candidate's name as shown on the ballot Last Name McLean Given Name(s) Bill Name of office for which the candidate sought election Ward name or no. (if any) Regional Councillor 2 Name of Municipality Pickering Spending limit issued by clerk $19,461.90 YYYY MM DD 2014 � 12 � 31 ❑ I did not accept any contributions or incur any expenses other than the nomination fee. (Complete Box A and 8 only) Box B: Declaration I, Bi11 NlcLean , a candidate in the municipality of Pickering , hereby declare that to the best of my knowledge and belief that these financial statements and attached supporting schedules are true and correct. Declared before (clerk or commissioner) in the �� (� P j��{�-j (� Q� on (yyyy/mm/dd) �Q,� � � 3 � � � • ,.,��c�° ,%�.,�:��-t Signature of Clerk or Commissioner �C315 � l � Date Filed in the Clerk's Office (yyyy/mm/dd) LISA DBANNE HARKER, a Commissioner,etc,RegionalMunicipaCRy of Ourham, torThe Corppr��pnof the Cityof Pickering. Expires Ja nuary 28, 2018. /le Sig ature of Candidate 9503P (2013/11) OO Queen's Printer for Ontario, 2013 Disponible en franpais Page 1 of 9 Box C: Statement of Campaign Income and Expenses LOAN Name of bank or recognized lending institution Amount borrowed $ INCOME Total amount of all contributions (From line 1A in Schedule 1) +$ 18,090.00 Refund of nomination filing fee +$ Sign deposit refund + $ Revenue from fund-raising events not deemed a contribution (From Part III of Schedule 2) + $ Interest earned by campaign bank account +$ Other (provide full detaiis) 1. + $ 2. + $ 3. + $ Total Campaign Income (Do not include loan) _$ 18,090.00 C1 EXPENSES (Note: include the value of contributions of goods and services) Expenses subject to spending limit Nomination filing fee + $ Inventory from previous campaign used in this campaign (list details in Table 5 of Schedule 1) + $ Advertising + $ 11,984.b5 Brochures/flyers + $ Signs (including sign deposit) + g Meetings hosted + $ 1,108.21 Office expenses incurred until voting day +$ 3,617.52 Phone and/or Internet expenses incurred until voting day +$ Salaries, benefits, honoraria, professional fees incurred until voting day +$ Bank charges incurred until voting day +$ 42.34 Interest charged on loan until voting day +$ Other (provide full details) 1. + $ 2, + $ 3. + $ Total Expenses subject to spending limit =$ 16,752.72 C2 Expenses not subject to spending limit Accounting and audit + $ 791.00 Cost of fund-raising events/activities (list details in Part IV of Schedule 2) +$ Voting day party/appreciation notices +$ 1,445.63 Office expenses incurred after voting day +$ Phone and/or Internet expenses incurred after voting day +$ Salaries, benefits, honoraria, professional fees incurred after voting day +$ Bank charges incurred after voting day +$ 9.90 Interest charged on loan after voting day +$ Expenses related to recount + $ Expenses related to controverted election +$ Expenses related to compliance audit +$ Expenses related to candidate's disability (provide full details) 1. + $ 2. + $ 3. + $ Other (provide full details) 1. + $ 2. + $ 3. + $ Total Expenses not subject to spending limit Total Campaign Expenses (C2 + C3) _ $ 2,246.53 C3 _ $ 18,999.25 C4 9503P (2013111) Page 2 of 9 Box D: Calculation of Surplus or Deficit Excess (deficiency) of income over expenses (Income — Total Expenses) (C1 — C4) + $ (909.25) D1 Eligible deficit carried forward by the candidate from the last election —$ D2 Total (D1 — D2) _ $ (909Z5) If there is a surplus, deduct any refund of candidate's or spouse's contributions to the campaign —$ Surplus (or deficit) for the campaign =$ (909.25) D3 If line D3 shows a surplus, the amount must be paid in trust, at the time the financial statements are filed, to the municipal clerk who was responsible for the conduct of the election. Amount of $ paid to municipal clerk in the municipality of 9503P (2013/11) Page 3 of 9 Schedule 1 - Contributions Part I— Summary of Coniributions Contribution from candidate (include the value of inventory listed in Table 5) Contribution from spouse Total value of contributions not exceeding $100 per contributor • Include ticket revenue, contributions in money, goods and services where the total contribution from a contributor is $100 or less (do not include contributions from candidate or spouse). Total value of contributions exceeding $100 per contributor (from line 1 B; list details in Tables 1— 4) • Include ticket revenue, contributions in money, goods and services where the total contribution from a contributor exceeds $100 (do not include contributions from candidate or spouse). Less: Contributions returned or payable to the contributor Contributions paid or payable to the clerk, including contributions from anonymous sources exceeding $10 Total Amount of Contributions (Record in Box C) + � + $ + $ + $ 18,090.00 — $ — $ _ $ 18090 1 A Part II — List of Contributions from Each Single Contributor Totalling more than $100 Table 1: Monetary contributions from individuals other than candidate or spouse Name Carlo Vitali David Demerino Leo McA�-thur Carol Bamford Jack Winberg Full Address l51 Flatbush Avenue Woodbridge Ontario L4L 8K1 1101 Kingston Road Suite 320 Pickering Ontario LiV 1B5 PO Box 4080 Markham Ontario L3R 9R8 528 Marksbury Road Pickering Ontario Ll W 256 20 Knightwood Road Toronto Ontario M4N 2H1 Amount $ 750.00 300.00 300.00 250.00 250.00 9503P (2013/11) Page 4 of 9 ❑ Additional information is listed on separate supplementary attachment Total 1,850.00 9503P (2013l11) Page 5 of 9 Table 2: Monetary contributions from corporations or unions Name (Legal and Carrying on I Full Address Business As) President or Authorized Business Manaaer Renresent� � Additional information is listed on separate supplementary attachment Table 3: Contributions in goods or services from individuals other than candidate or spouse INote: must also be recorded as exaenses in Box Cl Name Full Address ❑ Additional information is listed on separate supplementary attachment Total Description of Goods or Services Total Amount $ 16,240.00 Value $ 9503P (2013/11) Page 6 of 9 Table 4: Contributions in oods or services from corporations or unions (Note: must also be recorded as expenses in Box Name of Corporation Full Address President or Authorized Description of Value $ (Legal and Carrying on Business Manager Representative Goods or Services Business As) ❑ Additional information is listed on separate supplementary attachment Total Total Part II Contributions (Add Totals from Tables 1-4) (Record in Part I— Summary) $ 18090� g Part III — Inventory Table 5: Inventory of Campaign Goods and Materials from Previous Campaign used in this Campaign (Note: value must be recorded as a contribution from the candidate and as an expense) Description Date Acquired Supplier Current Market Quantity Total Value $ (yyyy/mm/dd) Value $ ❑ Additional information is listed on separate supplementary attachment Total 9503P (2013/11) Page 7 of 9 Schedule 2— Fundraising Events and Activities Fundraising Event/Activity Complete a separate schedule for each event or activity held ❑ Additional schedule(s) attached Description of fundraising evenUactivity Date of evenUactivity (yyyy/mm/dd) Part I — Ticket Revenue Admission charge (per person) (If there are a range of ticket prices, attach complete breakdown of all ticket sales) + $ Number of tickets sold X Total Ticket Revenue (2A x 26) (Include in Schedule 1) Part II — Other revenue deemed a contribution (provide details (e.g. revenue from goods sold in excess of fair market value)) 1. + $ 2. + $ 3. + $ 4. + $ 5. + $ Total Part II Revenue (include in Schedule 1) Part III — Other revenue not deemed a contribution (provide details (e.g. contributions of $10 or less; market value of goods or services sold)) 1. + $ 2. + $ 3. + $ 4. + $ 5. + $ Total Part III Revenue (include in Box C) Part IV — Expenses related to fundraising event or activity (provide details) 1. + 2. + 3. + 4. + 5. + 6. + 7. + 8, + Total Part IV Expenses (include in Box C) $ $ $ $ $ $ $ $ 2A 2B _ $ _ $ _ $ _ $ 9503P (2013/11) Page 8 of 9 Auditor's Report Municipal Elections Act, 1996 (Section 78) A candidate who has received contributions or incurred expenses in excess of $10,000 must attach an auditor's report. Professional Designation of Auditor Chailered Professional Accountant, Chartered Accountant Municipality Ajax Contact Information Name Last Name Sinclair Add ress Suite/Unit No. Street No 4 l44 City/Town Ajax Street Name Old Kingston Road Telephone No. (including area code) Fax No. (905) 683 8856 ext.224 (905) 683 3428 First Name Neil Province ON Email Address nsinclair@hsmca.com Date (yyyy/mm/dd) 20 l. 5/03/02 Licence Number 1-16306 Postal Code L1T 2Z9 The report must be done in accordance with generally accepted auditing standards and must: • set out the scope of the examination • provide an opinion as to the completeness and accuracy of the financial statement and whether it is free of material misstatement � Report is attached Personal information, if any, collected on this form is obtained under the authority of sections 78 and 95 of the Municipal Elections Act, 1996. Under section 88 of the Municipal E/ections Act, 1996 (and despite anything in the Munrcipal Freedom of Information and Protection of Privacy Acfl documents and materials filed with or prepared by the clerk or any other election official under the Municipal E/ections Act, 1996 are public records and, until their destruction, may be inspected by any person at the clerk's office at a time when the office is open. Campaign financial statements shall also be made available by the clerk in an electronic format free of charge upon request. 9503P (2013/11) Page 9 of 9 Form 4 supplementary attachment: Contributions from Corporations Name (legal and carrying on business as) Full Address Amount $ 774 Liverpool Road South, Pickering Massey's Restaurants Ltd ON, L1V 1R9 500.00 The Bench Press Ltd. 0/A Creative Outdoor 2402 StoufFville Road, P.0 Box 245, Advertising Gormley ON, LOH 1G0 750.04 Lebovic Enterprises LTd PO Box 1240, Stouffville ON, L4A 8A2 500.00 600 Applewood Cres., Vaughan ON, TACC Development Inc L4K 4B4 750.00 125 Villarboit Cres., Concord ON, L4K GFL Environmental Corp. 4K2 750.40 1154 Kingston Road, Pickering ON, ReMax First L1V 1B4 600.00 927 Liverpool Rd, Pickering ON, L1W Dentistry of Liverpool 157 500.00 1-1681 Langstaff Road, Vaughan ON, Vastor Construction L4K ST3 750.00 2700 Audley Road N, Ajax ON, LSZ Cougs Investment 1T7 750.00 1289 WharfSt, PickeringON, L1W Morgans Point Restaurant lA2 200.00 120 Donlands Ave, Toronto ON, M4J Trenchside General Contractor 3P5 750.00 110 Old Kingston Rd, Ajax ON, L1T Sabourin Kimble &Ass. Ltd 2Z9 250.00 380 Kingston Road East, Ajax ON, L1Z Ajax Downs 1W4 750.40 1295 WharfStreet, Unit #9, Pickering 1889119 Ontario Inc ON, L1W lA2 750.00 55 Bloor St W, Toronto ON, M4W Chirolion Urban Corp 1B0 750.00 3A LongHill Drive, Richmond Hill ON, Williamsberg Estates L4E 3M5 200.00 1101 Kingston Road Suite 210A, Ajax Wynsum Homes ON, L1V 165 350.00 T Arnts Loam Supply 4400 Halis Rd, Whitby ON, L1P OBl 540.00 Miller Paving PO Box 4080, Markham ON, L3R 9R8 300.00 620 Wilson Ave Suite 401, Gala Investments Ltd Downsview ON, M3K 1Z3 500.00 700 Applewood Cres, Vaughan ON, SC Financial Invest L4K SX3 750.00 J.F.0 Developments Ltd. 25 Buggey Lane, Ajax ON, L1Z 1X4 750,00 591 Liverpool RD, Pickering ON, L1W 1R1 Pickering Harbour Comp 300.00 1400 Don Mill Rd, Toronto ON, M38 Toronto Real Estate Board 3N1 500.00 44 Upjohn Rd, Toronto ON, M3B Mary Skents Development 2W 1 500.00 BrookValley Project Mgmt 137 Bowes Rd, Concord ON, L4K 1H3 750.00 Dutchman Industries 3735 Sideline 16, LOH lAQ 500.00 3060 Concession Rd, Pickering ON, 15964510ntario Ltd L1Y 1L4 500.00 9140 Leslie St Suite 210, Richmond 2385667 Ontario Ltd Hil� ON, L4B OA9 500.00 16, 240.00 ��r�� ^� •{� Ministry of Munic�pal Affairs ��t(�1r�V and Hausing Instr�octions: Financial Statement � Auditor's Report Form 4 Munrcipa! Electinns Ack, 7996 (Sectron 78) All candidates must camplete Boxes A and 8. Gandidates who receive contributions ar Fncur exFenses b�yond ihe norninaiivn fee must complete Baxes C, D, Schedul� 1, and 5chedule 2 as appropriate. Candidates wha receive contribuRions or incur expenses in ex�ess of $14,OQ0 rnust also attach an Audiior's Report. All surplus funds (after any refund ta I�e c�ndidate or his or her 5pous�:) shall be paid immediately ovsr to the clerlc wMo was responsible far the conciuct of the elsction. YYYY MM D� For the carnpaign period from (day candidate filcd nomination} ZD l�4 i c� My � to �� Pramary filing reflecting finances to December 31 {or 45�h day after voting day in a by-election} � Supplementary fling ineluding fnance5 after December 31 (or 45`h day a#ter votir�g day fn a by-election) Box A: N�me of Gandidate and (7ffice Candidate's name as shown on the ballot Last Name N%cl�tan Given Name(s) Bill Name af office fpr wt�ich the candidate sought electian Ward name ar no. (if any) �Z��i��rn.�l C'c�i�r�ciElai' ? Name o# Municipality Picl:crin�; 5p�nding limit issued by clerk 4�It}.4G1.�111 YYYY MM OD `? {l l4, C'� ?, � 4 � I did not accepC any controbutions or ii7cur any expense�s ather than the nomination fes. (Camplete Box A and 8 or�ly) Box B: Declaration f, E3ill Mcl.c.�n , a candidate in the municipality o# Pickcrin� , hersby deciare that to the b�st of my knowledge and belief that these finar�cial statements and attach�d supparting schedules are irue and G�orrect. Qeclared befbre (clerk vr comrr�issioner} in khe �� Q�-j on (YYYYCmrnJ�id} �Q '� -��. � �'?� ! � � ' , F � 5ignature of Cierk or Commissivner �atslo�l�l L7ale Filed in the Cl�rk's flffice (yyyylmrrrldd) iISA DlANNE HARK�R. a �om�issione►,etC.. Reyior�f M�I�lpeb�y of Durhem. lllr Th8 COP�1Qf8U0llOfthB Ci�+ot PickerinQ. ExpiresJeauary 28, 7�Qi9. 5ignature vf Gandidate 9543P (2613111) � Queen's Printer for Qntaria, 2013 Dlsponlble en fran�ais Page 1 pf � Shields, Debbie From: Bill McLean <billmclean9@gmail.com> Sent: March-11-15 2:48 PM To: Shields, Debbie Subject: Election extension Please be advised that even I applied for an extension I have not raised any funds s ent any money since applying for an extension I will consider this matter concluded unless I hear differently Sent from my iPhone Compliance Audit Committee Administrative Practices and Procedures u °- ��,;`. ,-S,.r�1 �_- �� - + , � �, =-: � �. �-�:� � ___�� Table of Contents 1. 2. 3. 4. 5. 6. 7. 8. 9. i[�] 11 Compliance Audit Committee Administrative Practices and Procedures Purpose and Application .............................o.............................................,.........,.1 Definitions.............................................................................................................1 CommitteeMandate ..................................................................................o...........2 Application Procedures .......:....................................................................e,...........2 Dutiesof the Clerk .....................................�....,,......................................:.,...........4 Dutiesof the Chair....� ...........................................:...................................e...........4 Duties of Committee Members ...................e,..,.o............:.......................................5 StaffSupport ..............................................o,............................................o,,..........5 MeetingProcedures ...................................e.............................................,,,..........6 1) Calling of Committee Meetings .......................................:..........................6 2) Agendas .....................................................................................................6 3) Quorum ......................................................................................................6 4) Conduct of Committee Business.....,e .........................................................7 5) Motions............o ..........................................................................................9 Minutes.....................o.................................o............................................,,o........11 Media Relations and Communications.......oa ..............................................o........11 12. Conflict of Interest .......................................�............................................._.........11 13. Matters Not Dealt With in These Procedures ...........................................�..........11 a r � .� �uCiixt:'�'�1��Y�! -� , �__ - � ��. ��.. � 1.�—�■ .� ��R�.'�� 1. Purpose and Application Compliance Audit Committee Administrative Practices and Procedures The City of Pickering Compliance Audit Committee was established in accordance with Section 81.1(1) of the Municipal Elections Act, 1996 and City of Pickering By- law 7350/14. Pursuant to Section 81.1(4) of the Act, the Clerk shall establish administrative practices and procedures for the Compliance Audit Committee. Accordingly, the following sections provide for the practices and procedures to be followed by the Committee in carrying out its mandate. 2. Definitions "Act" means the Municipal Elections Act, 1996. "Applicant" means a person who is entitled to submit an Application under the Act requesting a Compliance Audit. "Application" means an Application for a Compliance Audit in the form as attached as Attachment 1 and accepted by the Clerk pursuant to Section 81(2) of the Act. "Auditor" means a person appointed by the Committee to conduct a Compliance Audit of a Candidate's election campaign finances pursuant to Section 81(7) of the Acta "Auditor's Report" means a Report prepared for the Committee pursuant to Section 81(9) of the Act. "Candidate" means the candidate whose municipal election campaign finances are the subject of an Application for a Compliance Audit. "City" means the City of Pickering. � "Chair" means the Chair of the Compliance Audit Committee. "Clerk" means the Clerk of the City of Pickering or designateo "Committee" means the Compliance Audit Committee established under By-law 7350/14. , "Compliance Audit" ("Audit") means an audit of a Candidate's election campaign finances conducted by an Auditor appointed by the Committee. "Conduct" means the way one acts or personal behaviour. "Council" means the Council of the Corporation of the City of Pickering. "Mandate" means the Compliance Audit Committee's duties and responsibilities as set out in Section 3. "Member" means a person appointed to the Compliance Audit Committee. "Privilege" means the raising of a question which concerns a Member of the Committee, or the Committee collectively, when a Member believes that their rights, immunities or integrity or the rights, immunities or integrity of the Committee as a whole have been impugned. Page 1 of 11 i= : .-�`.�i ,�a�,��i`.�G' ��_ �.! '_� , � --�n, - • , � .,�� . _� �"� �_� �,� �� l Compliance Audit Committee Administrative Practices and Procedures "Point of Order" means a statement made by a Member of the Committee during a meeting drawing to the attention of the Chair a breach of the operating procedures. "Quorum" means the minimum number of Committee Members required to be present at any meeting in order to conduct Committee business. "Report" means a Compliance Audit report prepared by an Auditor appointed by the Committee to audit a Candidate's election campaign finances. 3. Committee Mandate The Compliance Audit Committee is authorized to carry out the following duties and responsibilities: 1) Within 30 days of receipt of an Application requesting a Compliance Audit, review and determine whether to grant an Application for a Compliance Audit of a Candidate's election campaign finances. 2) If the Application is granted, appoint an Auditor licensed under the Public Accounting Act, 2004 or prescribed persons to conduct a Compliance Audit of a Candidate's election campaign finances. 3) Review each Compliance Audit Report. 4) If a Compliance Audit Report concludes that a Candidate appears to have contravened a provision of the Act relating to election campaign finances, determine whether to commence a legal proceeding against the Candidate for the apparent contravention. 5) If a decision is made to commence a legal proceeding against a Candidate, retain external legal counsel to act on its behalf. 6) If a Compliance Audit Report concludes that the Candidate does not appear to have contravened a provision of the Act relating to election campaign finances, determine whether there were reasonable grounds for the Application. 4. Application Procedures 1) An elector, who is entitled to vote in an election and believes on reasonable grounds that a Candidate has contravened a provision of the Act relating to election campaign finances, may apply to the Committee for a Compliance Audit of the Candidate's election campaign finances. 2) An Application for a Compliance Audit shall be made to the Clerk with respect to Candidates for the Offices of Mayor, Regional and City Councillor. The Application shall set out the reasons for the elector's belief that the Candidate has contravened the Act and shall be in the form attached as Attachment 1. Page 2 of 11 :, �;a �� _�, r�- �a F� } �.sn. �a' �.�.,Trf.. �� Compliance Audit Committee Administrative Practices and Procedures 3) The Application must be made within 90 days after the latest of, 1) the filing date under section 78 of the Act; 2) the Candidate's supplementary filing date, if any, under section 78 of the Act; 3) the filing date for the final financial statement under section 79.1 of the Act; or 4) the date on which the Candidate's extension, if any, under subsection 80(4) of the Act expires; 4) Within 10 days after receiving the Application, the Clerk shall forward the Application to the Committee and provide a copy of the Application to the Council. 5) Within 30 days after receiving the Application, the Committee shall consider the Application and decide whether it should be granted or rejected. 6) The decision of the Committee may be appealed to the Ontario Court of Justice within 15 days after the decision is made and the court may make any decision the Committee could have made. 7) If the Committee decides under subsection (5) to grant the Application, it shall appoint an Auditor to conduct a Compliance Audit of the Candidate's election campaign finances. 8) Only Auditors licensed under the Public Accounting Act, 2004 or prescribed persons are eligible to be appointed under subsection (7). 9) The Auditor shall promptly conduct an audit of the Candidate's election campaign finances to determine whether he or she has complied with the provisions of the Act relating to election campaign finances and shall prepare a Report outlining any apparent contravention by the Candidate. 10) The Auditor shall submit the Report to, a) the Candidate; b) Council; c) the Clerk; d) the Applicant. 11) Within 10 days after receiving the Report, the Clerk shall forward the Report to the Committee. 12) For the purpose of the audit, the Auditor, a) is entitled to have access, at all reasonable hours, to all relevant books, papers, documents or things of the Candidate and of the municipality; and Page 3 of 11 . - : � �_ �--.r�� =� , �_-�a ...`; ; � ��,� r �� R�.� � ��'� � Compliance Audit Committee Administrative Practices and Procedures b) has the powers of a commission under Part II of the Public Inquiries Act, which Part applies to the audit as if it were an inquiry under that Act. 2009;' 13) The City shall pay the Auditor's costs of performing the audit. 14) The Committee shall consider the Report within 30 days after receiving it and may, a) if the Report concludes that the Candidate appears to have contravened a provision of the Act relating to election campaign finances, commence a legal proceeding against the Candidate for the apparent contravention; b) if the Report concludes that the Candidate does not appear to have contravened a provision of the Act relating to election campaign finances, make a finding as to whether there were reasonable grounds for the Application. 15) If the Report indicates that there was no apparent contravention and the Committee finds that there were no reasonable grounds for the Application, Council is entitled to recover theAuditor's costs from the Applicant. 16} No action or other proceeding for damages shall be instituted against an Auditor appointed under subsection (7) for any act done in good faith in the execution or intended execution of the audit or for any alleged neglect or default in its execution in good faith. 5. Duties of the Clerk The Clerk shall establish administrative practices and procedures for the Committee and carry out any duties required under the Act to implement the Committee's decisions. 6. Duties of the Chair The duties of the Chair are as follows: 1) Liaise with the Clerk and review meeting agendas. 2} Call Committee meetings to order when there is a quorum, preside over Committee discussions, facilitate Committee business, follow the procedures as set out herein, identify the order of proceedings and speakers and rule on points of order. 3) Participate as an active Member, encouraging participation by all Members. 1 On a day to be named by proclamation of the Lieutenant Governor, clause 12(b) is repealed and the following substituted (b) has the powers set out in section 33 of the Public Inquiries Act, 2009 and section 33 applies to the audit. Page 4 of 11 i '� x�Yk6t:�'�i��j� � -':� , r�- ]i^+. _ - k,s �r�4 Y��r�� ;��r, �.,.. _��'�_�� Compliance Audit Committee Administrative Practices and Procedures 4) The Chair is permitted to provide brief comments during discussion, make motions and vote on all matters. 5) If the Chair is not present within the first ten minutes of a Committee meeting or is absent through illness or otherwise, the Committee shall select another Member as Acting Chair. While presiding, the Acting Chair shall have all the powers of the Chair. Selection of the Acting Chair will be made by resolution. 7. Duties of Committee Members The duties of Committee Members are as follows: 1) Attend all Committee meetings, sending regrets otherwise. 2) Understand their role, the Committee's Mandate and meeting procedures. 3) Declare any pecuniary interest in any matter prior to consideration by the Committee and refrain from discussion and voting on the matter in accordance with Section 5 of the Municipal Conflict of Interest Act. 4) Where the pecuniary interest of a Member has not been disclosed by reason of the Member's absence from the meeting, the Member shall disclose the pecuniary interest and otherwise comply with subsection (3) at the first meeting of the Committee attended by the Member after the meeting referred to in subsection (3). 5) Participate as an active and voting Member, asking questions, and seeking clarification through the Chair. ' 6) Develop and maintain a climate of mutual support, trust, courtesy, and respect. 7) Work together to utilize the knowledge, expertise, and talents of all Members. 8) Respect the decisions of the Committee and that such decisions reflect the majority view. 8. Staff Support Clerk's Office Staff shall provide the following support to the Committee: 1) 2) 3) Call the first regular meeting of the Committee to order and conduct the election of the Chair by resolution of Committee Members. Prepare agendas for review by the Clerk and Committee Chair. Electronically distribute agendas to all Committee Members before the meeting and post to the City's website. 4) Arrange for or set up meeting areas, giving consideration to the nature of the matters to be discussed, any audio-visual requirements, attendance by the public and ensuring accessibility needs identified have been met. 5) Arrange for attendance of deputations in conjunction with the Chair. Page 5 of 11 �� ,. , Compliance Audit Committee ' ` ' ' Administrative Practices and Procedures �� ' ,,r �� i 6) Attend Committee meetings, record attendance, confirm quorum and record when the meeting starts and adjourns. 7) Provide procedural advice to the Chair and Committee as required. 8) Take minutes, record a summary of the discussion for each agenda item, record all Committee motions and resolutions including the name of the mover. 9) Record any disclosures of pecuniary interest, including the general nature thereof. 10) Review and correct any errors in the minutes of previous meetings. 11) Prepare the Committee minutes and forward to the Clerk for review. 12) Electronically distribute minutes to all Committee Members and post on the City's website. 13) Check with the Clerk regarding any additional work to be undertaken on behalf of the Committee. 14) Maintain Committee agendas, minutes, correspondence, Reports of the Auditor and outstanding items in the Corporation's records management system. 9. Meeting Procedures 1) Calling of Committee Meetings a) The Clerk will summon a meeting of the Committee when one or more Applications are received. b) Meetings shall be held at such time and location as the Clerk deems appropriate. 2) Agendas The following components shall be included in Committee agendas. Specific subject items are included under each component: a) Consideration of Applications for a Compliance Audit b) Consideration of Auditor Reports c) Adjournment 3) Quorum The minimum number of Committee Members required to be present at any meeting in order to conduct Committee business shall be no less than two. If no quorum is present thirty minutes after the time fixed for a meeting, or the resumption of a meeting after a recess, or should a quorum at a meeting be lost for a period of thirty (30) consecutive minutes, the Clerk or designate will record the names of the Members present and the meeting will stand adjourned until the next meeting scheduled by the Clerk. Page 6 of 11 � �� , , _ Compliance Audit Committee ' ' ' Administrative Practices and Procedures � . . ,- 4) Conduct of Committee Business 1) All Meetings of the Committee shall be open to the public, except for those circumstances provided for in Sections 239 (2) and (3.1) of the Municipal Act, 2001. 2) The business of each meeting shall be taken up in the order in which it stands upon the agenda, unless otherwise decided by the Committee. 3) Where the agenda includes consideration of more than one Application, each Application will be dealt with by the Committee in its entirety before consideration of tfie next Application. 4) The Chair will summarize each Application received and request that the Applicant or his or her agent and Candidate or his or her agent identify themselves. 5) Applicant's Deputation a) The Applicant or the Applicant's agenf may address the Committee. b) Members rrlay ask questions of the Applicant or Applicant's agent through the Chair. c) Questions of the Applicant or the Applicant's agent by the Candidate or the Candidate's agent are not permitted. 6) Candidate's Deputation a) The Candidate or the Candidate's agent may address the Committee. b) The Candidate may respond to the content of the Application and Applicant's or the Applicant's Agent's address to the Committee. c) Members may ask questions of the Candidate or Candidate's agent, � through the Chair. d) Questions of the Candidate or the Candidate's Agent by the Applicant or the Applicant's agent are not permitted. 7) Where the agenda includes consideration of more than one Auditor's Report, each Report will be dealt with by the Committee in its entirety before consideration of the next Report. 8) Auditor's Report a) The Auditor shall address the Committee and provide a summary of his or her Report and its conclusions. Page 7 of 11 a ' ��._ �� ,:: �r��—p�� _� . ��.,.- ia '�% y Y Y r� `�`s �'�.�.g�... _� �'� �_�_�� _� � Compliance Audit Committee Administrative Practices and Procedures b) Members may ask questions of the Auditor through the Chair. c) Members may ask questions of any person present at the meeting, such questions to be through the Chair and at the sole discretion of the Chair. d) The Candidate, Applicant, their agents or any person present at the meeting may not ask questions of the Auditor or the Committee. 9) Decisions of the Committee shall be by resolution. A simple majority vote of the Committee Members present is required to pass a resolution. Generally, the Committee will render its decision at each meeting. Subject to deadlines imposed by the Act, the Committee may reserve its decision if further deliberation is required. 10) The Chair shall preside over the Conduct of the meeting, including the preservation of good order and decorum, ruling on points of order and deciding all questions relating to the orderly procedure of the meetings, subject to an appeal by any Member to the Committee from any ruling of the Chair. 11) Every Member, previous to speaking to any motion, shall be recognized by the Chair and shall respectfully address the Chair. 12) When two or more Members wish to speak, the Chair shall name the Member who first raised his or her hand. 13) A Member shall not: a) speak disrespectfully to or about another member; b) use offensive words or unparliamentarily language during meetings; c) disobey the procedures of the Committee, or decision of the Chair or the Committee on questions of procedure; d) leave his/her seat or make any noise or disturbance while a vote is being taken and until the result is declared; e) interrupt a lVlember while speaking except to raise a Point of Order; or fl pass between a Member who is speaking and the Chair. 14) In case any Member persists in a breach of the foregoing section after having been called to order by the Chair, he or she may be ordered by the Chair to leave his/her seat for that meeting, but in case of ample apology being made by the offender he or she may; by vote of the Committee, be permitted forthwith to resume his or her seat. 15) When a Member desires to address the Committee upon a matter that concerns the rights or privileges of the Committee collectively or individually, he or she shall be permitted to raise such matter of privilege, and a matter of privilege shall take precedence over other matters. Page 8 of 11 J - rn ��; �r ��M�r `� � �-�� -':�� .�. ----■ �. �� _��`��i� � Compliance Audit Committee Administrative Practices and Procedures 16) When a Member desires to call attention to a violation of the rules of procedure, she or he shall ask leave of the Chair to raise a Point of Order and after leave is granted: a) state the Point of Order with a concise explanation and resume his or her seat until the Chair has decided the Point of Order; b) unless a Member immediately a'ppeals to the Committee, the decision of the Chair shall be final; and c) if the decision is appealed, the Committee shall decide the question without debate and its decision shall be final. 17) When the Chair calls a Member to order, the Member shall immediately sit down until the Point of Order is dealt with and the Member shall not speak again without permission of the Chair unless to appeal the ruling of the Chair. Motions The following rules shall apply to motions: All motions must be introduced by a mover before the Chair can put the motion on the floor for consideration, 2. After a motion is properly moved, it shall be deemed to be in the possession of the Committee, but may be withdrawn by the mover at any time before a vote with the consent of the Committee. 3. The number of times a Member may speak on a motion shall not be limited. 4. A Member shall not be restricted to asking questions only of the previous speaker but the question must relate directly to the matter under discussion. 5. 6. 7. A motion to move a previous motion shall not be allowed. Any Member may require the motion under discussion to be read at any time, but not so as to interrupt a Member while speaking. When a motion is under consideration, no motion shall be received other than a motion to: a) b) c) Adjourn, which is neither amendable nor debatable; Table, which is not debatable; Defer action; Page 9 of 11 � �� „ , , Compliance Audit Committee ' ' Administrative Practices and Procedures �.1� ,,.� ` d) Refer, which is debatable as to its merits only; or e) Amend. 8. A motion to refer shall take precedence over any other amendment. 9. Only one amendment at a time can be presented to the main motion. Only one amendment can be presented to an amendment, but when the amendment to the amendment has been disposed of, another amendment may be introduced, and when that amendment has been decided, another may be introduced. 10. The amendment to the amendment, if any, shall be voted on first, then if no other amendment is presented, the amendment shall be voted on next, then if no other amendment is introduced, the main motion, or if any amendment has carried, the main motion as amended, shall be put to a vote. 11. Nothing in this section shall prevent other proposed amendments being read for the information of the Members. 12. When the motion under consideration contains distinct propositions, upon the request of any Member, the vote upon each proposition shall be taken separately. 13. After the Chair commences to take a vote, no Member shall speak to or present another motion until the vote has been taken on such motion, amendment or sub-amendment. 14. Every Member present at a meeting when a vote is taken on a matter shall vote unless prohibited by statute, in which case the fact of the prohibition will be recorded in the minutes. If any Member present persists in refusing to vote, she or he shall be deemed as voting in the negative. Any motion on which there is a tie vote shall be deemed to be defeated. Recorded votes are not permitted. 15. After any matter has been decided by the Committee any Member may move for reconsideration at the same meeting, but no discussion of the motion that has been decided shall be allowed until the motion for reconsideration has carried. 16. All motions not disposed of, shall be placed on the agenda for the next meeting of the Committee, subject to any deadlines imposed by the Act. Page 10 of 11 t m.-_ �'��r � :.,.' .� � a� '�� ' �F�..��- �' �.��r � ��_�� _�� 10. Minutes Compliance Audit Committee Administrative Practices and Procedures Minutes shall briefly outline the substance of item listed on the agenda, including deputations, reports, motions, resolutions and other actions taken. 11. Media Relations and Communications All media contact shall be made through the Clerk. 12. Conflict of Interest Legislated requirements as set out in the Municipal Conflict of Interest Act shall apply to all Committee Memberso It is the responsibility of each Member to disclose any pecuniary interest prior to discussion of a particular matter. Once declared, the Member shall not discuss or vote on the matter. If the declaration relates to a matter being discussed during a closed portion of the meeting, the Member must leave the meeting during all discussion on the matter. Members are encouraged to seek independent legal advice if they are unsure of whether or not they have a pecuniary interest in a matter. City staff do not provide advice or interpretation related to declarations. 13. Matters Not Dealt With in These Procedures If the practices and procedures set out herein do not provide for a procedural matter, the practice or procedure shall be determined by the Clerk or designate in conjunction with the Chair. Where the matter arises during a meeting and cannot be dealt with to the satisfaction of the Chair and Clerk or designate, the matter shall be deferred to the next meeting of the Committee. , - ° r� � �`�� _�.�,� � Debbie Shields, City Clerk February 23, 2015 Page 11 of 11