The URL can be used to link to this page

Home My WebLink AboutApril 20, 20156,�_�� Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works S. Karwowski - Division Head, Finance & Treasurer G. McGregor. - Manager, Sustainability & Economic Development C. Hodge - Coordinator, Economic Development L. Harker - Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #38/15 Moved by Councillor McLean Seconded by Councillor Johnson Council Meeting Minutes, March 23, 2015 Executive Committee Minutes, April 13, 2015 Planning & Development Committee Minutes, April 13, 2015 Carried 1 Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers (IV) Presentations Mayor for a Day Mayor Ryan gave a brief overview of the Mayor for a Day contest and introduced Katherine Langstaff, a Grade 5 student from Frenchman's Bay Public School, who was this years' contest winner. Katherine Langstaff appeared before Council to read her winning essay and Mayor Ryan presented her with the Mayor for a Day Chain of Office. 2. Celebrating Sustainable Neighbourhoods Program Mayor Ryan provided a brief overview of the Celebrating Sustainable Neighbourhoods Program and congratulated Highbush Public School, ECO Club, on winning the 2014 Best Group Effort. Mayor Ryan presented the Club with a certificate. (V) Delegations Denise Jones, President, Ajax -Pickering Board of Trade Denise Jones, President, Ajax -Pickering Board of Trade, appeared before Council to provide the Board of Trade's Annual Update. Ms. Jones provided an overview of the Board's composition and thanked the City for all of their support. She noted that their success is due to great advocacy efforts and their extensive involvement within the community. Ms. Jones provided an overview of goals for 2015, and noted that one of the Board's primary goals is to continue to connect and enrich the business communities within their municipalities. (VI) Committee Reports Executive Committee Reports Director, Engineering & Public Works, Report ENG 03-15 Asphalt Resurfacing on Various City Streets, Parking Lot and Trail -Tender No. T-3-2015 Council Decision 1. That Report ENG 03-15 of the Director, Engineering & Public Works regarding Tender No. T-3-2015 for Asphalt Resurfacing on Various City Streets, Parking Lot and Trail be received; 2 it', 00 Council Meeting Minutes Monday, April 20, 2015 PICITRNG 7:00 PM - Council Chambers 2. That Tender No. T-3-2015 as submitted by Forest Contractors Ltd. in the total tendered amount of $1,231,890.74 (HST included) be accepted; 3. That the total gross project cost of $1,450,574.00 (HST included), including the tender amount and other associated costs, and the total net project cost of . $1,306,287.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of $1,306,287.00 as follows: a) The sum of $75,179.00 from the Roads & Bridges Reserve Fund as provided for in the 2015 Capital Budget for Brookshire Square; b) The sum of $42,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $87,165:00 for Fieldlight Boulevard; c) The sum of $198,000.00 from the Ontario Community Infrastructure Fund (OCIF) as provided for in the 2015 Capital Budget be increased to $198,740.00 as per the funding agreement for the Fieldlight Boulevard; d) The debt -financing approved in.the 2015 Capital Budget in the amount of $310,000.00 for the Squires Beach Road project be revised to an internal loan and be increased to $360,000.00 over a period not to exceed ten years and the balance of $573.00 be funded from property taxes; e) The sum of $190,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $254,823.00 for Clements Road; f) The sum of $74,075.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget for Acorn Lane; g) The total project cost of $117,796 for Toynevale Road be approved and funded from the following sources: Rate Stabilization Reserve ($88,347.00) and Reserve Fund Development Charges Road & Related ($29,449.00); h) The total project cost of $41,571.00 for Welrus Street be approved and funded from the following sources: Reserve Development Charges City Share ($10,393.00) and Reserve Fund Development Charges Roads & Related ($31,178.00); 3 Cal Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers i) The total project cost of $43,521 for Creekside Park parking lot be approved and funded from the following sources: Property Taxes ($34,121.00) and Third Party Contribution ($9,400.00); j) The sum of $52,844.00 from Other Revenue York Region as provided for in the approved 2013 Capital Budget for Duffins Trail. 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Corporate Services & City Solicitor, Report FIN 09-15 SR .& R Bay Ridges Ltd. — Request to Defer Payment of Development Charges Council Decision That Report FIN 09-15 of the Director, Corporate Services & City Solicitor be received; 2. That, pursuant to By-law 7324/13: a) the request by SR&R Bay Ridges Ltd. to defer the payment of the City's share of Development. Charges in the amount of approximately $967,723 to the earlier of: (i) six months after the commencement of foundation construction of the Phase II building at 1261 Bayly Street, Pickering and (ii) when above grade construction at the said address is commenced, be approved; b) that the requirements of Section 14(2) of By-law 7324/13 be waived accordingly and that the date of issuance of the final building permit will determine the applicable Development Charge rate and, if the final building permit is issued before, July 1, 2015, that the payment of Development Charges will be based. on the current rate plus interest, be approved; and c) - that, to govern the terms of the deferral, SR&R Bay Ridges Ltd. be required to enter into a Development Charge Deferral Agreement with the City on terms satisfactory to the Division Head, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to give effect thereto. E Citq o� Council Meeting Minutes _ '�' Monday, April 20, 2015 PT t 7:00 PM - Council Chambers 3. Director, Corporate Services & City Solicitor, Report FIN 10-15 Section 357/358 of the Municipal Act— Adjustment to Taxes Council Decision That Report FIN 10-15 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, City Development, Report BLD 01-15 Building By-law Amendments under the Building Code Act Council Decision 1. That the City's Building By-law 7362/14 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Appendix #1 to Report BCD 01-15; and 2. Further, that the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix #1 to Report BLD 01-15. 5. Director, Corporate Services & City Solicitor, Report CLK 02-15 Terms of Reference for Boards & Advisory Committees of Council Council Decision That the Terms of Reference for all Boards and Advisory Committees noted in Attachment No. 1 to this Report, be approved. Resolution #39/15 Moved by Councillor O'Connell Seconded by Councillor Pickles That Report 2015-04 of the Executive Committee meeting held on April 13, 2015 be adopted. Carried 5 W,Z (VII) New and Unfinished Business Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers 1. Director, Engineering & Public Works, Report ENG 05-15 Reconstruction of Tennis Courts at Amberlea Tennis Club Shadybrook Park -Tender No. T-5-2015 Resolution #40/15 Moved by Councillor O'Connell Seconded by Councillor Pickles That Report ENG 05-15 of the Director, Engineering & Public Works regarding Tender No. T-5-2015 for the reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park be received; 2. That Tender No. T-5-2015 as submitted by Court Contractors Ltd. in the total tendered amount of $138,861.35 (HST included) be accepted; 3. That the total gross project cost of $163,645.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $147,367.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the net project cost of $147,367.00 as follows: a) The sum of $147,000.00 to be funded through a five year Internal Loan; b) The sum of $367.00 to be funded from Property Taxes; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Engineering & Public Works, Report ENG 06-15 Amberlea Park Hardball Diamond Improvements -Tender No. T-4-2015 Resolution #41/15 Moved by Councillor O'Connell Seconded by Councillor Pickles 0 roo:+.s1/tf_I�N Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers That Report ENG 06-15 of the Director, Engineering & Public Works regarding Tender No. T-4-2015 for Amberlea Park Hardball Diamond Improvements be received; 2. That Tender No. T-4-2015 as submitted by Melfer Construction Inc. in the total tendered amount of $274,369.65 (HST included) be accepted; 3. That the total gross project cost of $321,016.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $289,085.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the net project cost of $289,085.00 as follows: a) The sum of $225,000.00 from Parkland Reserve Fund as approved in the 2014 and 2015 Parks Capital Budgets; b) The additional sum of $64,085.00 be funded equally from Property Taxes and Parkland Reserve Fund; 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried (VIII) By-laws 7414/15 Being a by-law to establish that part of Lot 60, Registrar's Compiled Plan 1041, that part of Block 38, Plan 40M-1936 and that part of Block 21, Plan 40M-2402, designated as Parts 3, 4 and 5, Plan 40R-28670, as public highway. 7415/15 Being a by-law to establish 2 foot reserve, Plan 364, as public highway. 7416/15 Being a by-law to amend Schedules "A" and "B" of By-law 7362/14 appointing Inspectors and identifying fees payable respectively. 7417/15 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham. 7418/15 Being a by-law to exempt Lot 20, Plan M-89, from the part lot control provisions of the Planning Act. 7419/15 Being a by-law to appoint persons as Lottery Licensing Officers for the Corporation of the City of Pickering. 7 citr Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers 7420/15 Being a by-law to amend By-law 6579/05, to appoint Lisa Harker as the Deputy Clerk of The Corporation of the City of Pickering. Resolution #42/15 Moved by Councillor O'Connell Seconded by Councillor Pickles That By-law Nos. 7414/15 through 7420/15 be approved. Carried (IX) Other Business 1. Councillor McLean requested that staff follow up in regards to the clear cutting of trees at the Cherrywood Transformer Station and requested that staff work -with Hydro One to come to a solution to conceal the area.. 2. Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion regarding environmental labelling at gas stations. 3. Councillor Pickles and Councillor Johnson noted their concerns with the condition of roads in the north and requested an update on a 5-year plan for road maintenance/ reconstruction in Ward 3. 4. Councillor Cumming requested staff investigate the use of non -purpose buildings as churches. (X) Confirmation By-law By-law Number #7421/15 Councillor O'Connell seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of April 20, 2015. Carried (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor Pickles That the meeting be adjourned at 7:40 pm. Dated this 20th day of April, 2015. 9 Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers Mayor Lisa Harker Deputy Clerk Carried