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HomeMy WebLinkAboutMay 19, 2015 cit,/ O� Council Meeting Agenda PICKERING Tuesday, May 19, 2015 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page Council Meeting Minutes, April 20, 2015 1-9 Executive Committee Minutes, May 11, 2015 10-19 Planning & Development Committee Minutes, May 11, 2015 20-27 IV) Presentations 28 V) Delegation • 29 VI). Correspondence . 30-39 Corr. 09-15 Corr. 10-15 VII) Committee Reports 40-48 Report 2015-04 of the Planning & Development Committee Report 2015-05 of the Executive Committee VIII) Reports — New and Unfinished Business 49-57 • Director, Corporate Services &,City Solicitor, Report LEG 06-15 IX) Motions and Notice of Motions . ' X) By-laws 58 Accessible , For information related to accessibility requirements please contact n' Linda Roberts K ' v Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertse_Dickerina.ca XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment • Cif,/ o0 == Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: • K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: • T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works S. Karwowski - Division Head, Finance & Treasurer G. McGregor - Manager, Sustainability & Economic Development C. Hodge - Coordinator, Economic Development L. Harker - Deputy Clerk (I) Invocation - Mayor Ryan called the_meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution#38/15 Moved by Councillor McLean Seconded by Councillor Johnson Council Meeting Minutes, March 23, 2015 Executive Committee Minutes, April 13, 2015 Planning & Development Committee Minutes, April 13, 2015 Carried 1 1 . Caq 00 Council Meeting Minutes Monday, April 20, 2015 KIN I N NIOE 7:00 PM - Council Chambers IV Presentations 1. Mayor for a Day Mayor Ryan gave a brief overview of the Mayor for a Day contest and introduced Katherine Langstaff, a Grade 5 student from Frenchman's Bay Public School, who was this years' contest winner. Katherine Langstaff appeared before Council to read her winning essay and Mayor Ryan presented her with the Mayor for a Day Chain of Office. 2. Celebrating Sustainable Neighbourhoods Program • Mayor Ryan provided a brief overview of the Celebrating Sustainable Neighbourhoods Program and congratulated Highbush Public School, ECO Club, on winning the 2014 Best Group Effort. Mayor Ryan presented the Club with a certificate. (V) Delegations 1. Denise Jones, President, Ajax-Pickering Board of Trade Denise Jones, President, Ajax-Pickering Board of Trade, appeared before Council to provide the Board of Trade's Annual Update. Ms. Jones provided an overview of the Board's composition and thanked the City for all of their support. She noted that their success is due to great advocacy efforts and their extensive involvement within the • community. Ms. Jones provided an overview of goals for 2015, and noted that one of the Board's primary goals is to continue to connect and enrich the business communities within their municipalities. (VI) Committee Reports Executive Committee Reports 1. Director, Engineering & Public Works, Report ENG 03-15 Asphalt Resurfacing on Various City Streets, Parking Lot and Trail -Tender No. T-3-2015 Council Decision 1. That Report ENG 03-15 of the Director, Engineering & Public Works regarding Tender No. T-3-2015 for Asphalt Resurfacing on Various City Streets, Parking Lot and Trail be received; 2 2 a! Council Meeting Minutes Monday, April 20, 2015 CO N. ( 7:00 PM - Council Chambers 2. That Tender No. T-3-2015 as submitted by Forest Contractors Ltd. in the total tendered amount of$1,231,890.74 (HST included) be accepted; 3. That the total gross project cost of$1,450,574.00 (HST included), including the tender amount and other associated costs, and the total net project cost.of $1,306,287.00(net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of$1,306,287.00 as follows: a) The sum of$75,179.00 from the Roads & Bridges Reserve Fund as provided for in the 2015 Capital Budget for Brookshire Square; b) The sum of $42,000.00 from the Roads & Bridges Reserve Fund as • approved in the 2015 Capital Budget be increased to $87,165:00 for Fieldlight Boulevard; c) The sum of$198,000.00 from the Ontario Community Infrastructure Fund (OCIF) as provided for in the 2015 Capital Budget be increased to $198,740.00 as per the funding agreement for the Fieldlight Boulevard; d) The debt-financing approved in.the 2015 Capital Budget in the amount of $310,000.00 for the Squires Beach Road project be revised to an internal loan and be increased to $360,000.00 over a period not to exceed ten years and the balance of$573.00 be funded from property taxes; e) The sum of$190,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $254,823.00.for Clements Road; f) The sum of$74,075.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget for Acorn Lane; g) The total project cost of$117,796 for Toynevale Road be approved and funded from the following sources: Rate Stabilization Reserve ($88,347.00) and Reserve Fund Development Charges Road & Related ($29,449.00); • h) The total project cost of$41,571.00 for Welrus Street be approved and funded from the following sources: Reserve Development Charges City Share ($10,393.00) and Reserve Fund Development Charges Roads & Related ($31,178.00); 3 3 CM/o0 == Council Meeting Minutes Monday, April 20, 2015 ran t11101 7:00 PM - Council Chambers i) The total project cost of$43,521 for Creekside Park parking lot be approved and funded from the following sources: Property Taxes ($34,121.00) and Third Party Contribution ($9,400.00); j) The sum of$52,844.00 from Other Revenue York Region as provided for in the approved 2013 Capital Budget for Duffins Trail. 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 2. Director, Corporate Services & City Solicitor, Report FIN 09-15 SR & R Bay Ridges Ltd. — Request to Defer Payment of Development Charges Council Decision 1. That Report FIN 09-15 of the Director, Corporate Services & City Solicitor be received; 2. That, pursuant to By-law 7324/13: a) the request by SR&R Bay Ridges Ltd. to defer the payment of the City's share of Development.Charges in the amount of approximately $967,723 to the earlier of: (i) six months after the commencement of foundation construction of the Phase II building at 1261 Bayly Street, Pickering and (ii) when above grade construction at the said address is commenced, be approved; b) that the requirements of Section 14(2) of By-law 7324/13 be waived accordingly and that the date of issuance of the final building permit will determine the applicable Development Charge rate and, if the final building permit is issued before, July 1, 2015, that the payment of Development Charges will be based on the current rate plus interest, be approved; and c) that, to govern the terms of the deferral, SR&R Bay Ridges Ltd. be required to enter into a Development Charge Deferral Agreement with the City On terms satisfactory to the Division Head, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the.City of Pickering be authorized to give effect thereto. 4 4 Cali 00 Council Meeting Minutes Monday, April 20, 2015 v MIME 7:00 PM - Council Chambers 3. Director, Corporate Services & City Solicitor, Report FIN 10-15 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That Report FIN 10-15.of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, City Development, Report BLD 01-15 Building By-law Amendments under.the Building Code Act Council Decision 1. That the City's Building By-law 7362/14 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Appendix#1 to Report BLD 01-15; and 2. Further, that the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix#1 to Report BLD 01-15. 5. Director, Corporate Services & City Solicitor, Report CLK 02-15 Terms of Reference for Boards & Advisory Committees of Council Council Decision • That the Terms of Reference for all Boards and Advisory Committees noted in Attachment No. 1 to this Report, be approved. - Resolution #39/15 Moved by Councillor O'Connell Seconded by Councillor Pickles That Report 2015-04 of the Executive Committee meeting held on April 13, 2015 be adopted. Carried 5 5 City 01 Council Meeting Minutes Monday, April 20, 2015 7:00 PM - Council Chambers (VII) New and Unfinished Business 1. Director, Engineering & Public Works, Report ENG 05-15 Reconstruction of Tennis Courts at Amberlea Tennis Club Shadybrook Park -Tender No. T-5-2015 Resolution #40/15 Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Report ENG 05-15 of the Director, Engineering & Public Works regarding Tender No. T-5-2015 for the reconstruction of the Tennis Courts at Amberlea Tennis.Club in Shadybrook Park be received; 2. That Tender No. T-5-2015 as submitted by Court Contractors Ltd. in the total tendered amount of$138,861.35 (HST included) be accepted; 3. That the total gross project cost of$163,645.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $147,367.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the net project cost of$147,367.00 as follows: a) The sum of$147,000.00 to be funded through a five year Internal Loan; b) The sum of$367.00 to be funded from Property Taxes; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Engineering & Public Works, Report ENG 06-15 Amberlea Park Hardball Diamond Improvements -Tender No. T-4-2015 Resolution #41/15 • Moved by Councillor O'Connell Seconded by Councillor Pickles 6 6 C /00 Council Meeting Minutes Monday, April 20, 2015 tC0 t1111C 7:00 PM - Council Chambers 1. That Report ENG 06-15 of the Director, Engineering & Public Works regarding Tender No. T-4-2015 for Amberlea Park Hardball Diamond Improvements be received; 2. That Tender No. T-4-2015 as submitted by Melfer Construction Inc. in the total tendered amount of$274,369.65 (HST included) be accepted; 3. That the total gross project cost of$321,016.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $289,085.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the net project cost of$289,085.00 as follows: a) The sum of$225,000.00 from Parkland Reserve Fund as approved in the 2014 and 2015 Parks Capital Budgets; b) The additional sum of$64,085.00 be funded equally from Property Taxes and Parkland Reserve Fund; 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried (VIII) By-laws 7414/15 Being a by-law to establish that part of Lot 60, Registrar's Compiled Plan 1041, that part of Block 38, Plan 40M-1936 and that part of Block 21, Plan 40M-2402, designated as Parts 3, 4 and 5, Plan 40R-28670, as public highway. 7415/15 Being a by-law to establish 2 foot reserve, Plan 364, as public highway. 7416/15 Being a by-law to amend Schedules "A" and "B" of By-law 7362/14 appointing Inspectors and identifying fees payable respectively. 7417/15 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham. 7418/15 Being a by-law to exempt Lot 20, Plan M-89, from the part lot control provisions of the Planning Act. 7419/15 Being a by-law to appoint persons as Lottery Licensing Officers for the Corporation of the City of Pickering. 7 7 City 04 Council Meeting Minutes Monday, April 20 2015 ;Kimmel 7:00 PM - Council Chambers 7420/15 Being a by-law to amend By-law 6579/05, to appoint Lisa Harker as the Deputy Clerk of The Corporation of the City of Pickering. Resolution #42/15 Moved by Councillor O'Connell Seconded by Councillor Pickles That By-law Nos. 7414/15 through 7420/15 be approved. Carried (IX) Other Business 1. Councillor McLean requested that staff follow up in regards to the clear cutting of trees at the Cherrywood Transformer Station and requested that staff work with Hydro One to come to a solution to conceal the area. 2. Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion regarding environmental labelling at gas stations. 3. Councillor Pickles and Councillor Johnson noted their concerns with the condition of roads in the north and requested an update on a 5-year plan for road maintenance/ reconstruction in Ward 3. 4. Councillor Cumming requested staff investigate the use of non-purpose buildings as churches. (X) Confirmation By-law By-law Number#7421/15 Councillor O'Connell seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of April 20, 2015. Carried (XI) Adjournment Moved by Councillor O'Connell Seconded by Councillor Pickles That the meeting be adjourned at 7:40 pm. 8 8 city co Council Meeting Minutes Monday, April 20, 2015 1110 80tilei 7:00 PM - Council Chambers Carried Dated this 20th day of April, 2015. Mayor Ryan Debbie Shields City Clerk 9 9 Car/ o0 Executive Committee Meeting Minutes Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: K. Ashe Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief V R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hodgson - Division Head, City Administration S. Karwowski - Division Head, Finance & Treasurer C. Rose - Chief Planner D. Shields - City Clerk . L. Harker - Deputy Clerk ' • (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Patricia Lowe, Whitevale District Residents' Association, appeared before the Committee to provide an overview of the Associations' request to repurpose the former Whitevale Library. Ms. Lowe provided a Power Point presentation, which outlined their vision, and the benefits that could be gained by repurposing this building for various social and cultural events in Whitevale. She detailed a work plan for 2015-2016, and requested support from Council for this request. 1 10 cis 00 Executive Committee Meeting Minutes N-ONCISMC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming (III) Matters for Consideration 1. Fire Chief Report FIR 01-15 • EpiPens— Fire Services Department A brief question and answer period ensued. Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson That Report FIR 01-15 by the Fire Chief be received for information purposes only. Carried 2. Director, Culture & Recreation, Report CR 03-15 Gingerbread Co-operative Nursery School (Pickering) Inc. -Amending Licence Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CR 03-15 of the Director, Culture & Recreation be received; 2. That the amendment of the existing Licence Agreement for Gingerbread Co- operative Nursery School (Pickering) Inc., to permit operation of the cooperative nursery program, for 5 half days per week at a reduced licence fee of$435 including HST per month from January to June 2015 inclusive be approved; 3. That the Mayor and City Clerk be authorized to execute an Amending Licence Agreement with the Gingerbread Co-operative Nursery School (Pickering) Inc. in the form included as Attachment 1, subject to minor changes acceptable to the Director, Culture & Recreation and Director, Corporate Services &City Solicitor; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 2 11 Ca co Executive Committee Meeting Minutes tLL SON111,1 Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 3. Director, Culture & Recreation, Report CR 05-15 Whitevale & District Residents' Association -Request to repurpose the former Whitevale Library Recommendation • Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CR 05-15 of the Director, Culture & Recreation regarding the Whitevale & District Residents' Association be received; and 2. That Council authorize staff to prepare a Lease Agreement pursuant to which the Whitevale & District Residents' Association will be permitted to repurpose the former Whitevale Library into the Whitevale Arts & Cultural Centre to operate arts and cultural community programs; such agreement to be brought back to Council for consideration; or 3. If Council does not authorize staff to prepare a Lease Agreement with the Whitevale and District Residents' Association, that Council hereby declares the said property as surplus to the needs of the City and hereby authorizes staff to sell the said property subject to the.requirements of the City's Acquisition and Disposal of Land Policy (ADM 130); and 4. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried Later in the Meeting [Refer to Following Motion] Moved by Councillor O'Connell Seconded by Mayor Ryan That the option in Recommendation #2 be approved and Recommendation #3 be deleted. Carried The main motion, as amended, was then Carried. 4. Director, Engineering & Public Works, Report ENG 02-15 Roads Not Receiving Winter Maintenance Recommendation 3 12 no Executive Committee • Meeting Minutes ii_CO 014101 Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Moved by Councillor O'Connell Seconded, by Councillor McLean 1. That Report ENG 02-15 of the Director, Engineering & Public Works regarding roads in the City of Pickering that do not receive winter maintenance be received; and 2. That the attached draft by-law be enacted to provide that no.winter maintenance will be performed from November 1 to April 30 annually on the following five roads in the City of Pickering: Sideline 20 north of Highway 7, Sideline 20 north of Ninth Concession Road, Sideline 22 north of Taunton Road, North Road (Sideline 30) north of Seventh Concession Road and Old North Road south of Highway 407. Carried • 5. Director, Engineering & Public Works, Report ENG 07-15 Tender for Dunbarton Road Culvert Replacement -Tender No. T-6-2015 and Consulting & Professional Services Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report ENG 07-15 of the Director, Engineering & Public Works regarding Tender No. T-6-2015 and Consulting & Professional Services for Ounbarton Road Culvert Replacement be received; 2. That Tender No. T-6-2015 as submitted by Esposito Bros Construction Ltd. In the total tendered amount of$1,594,998.64 (HST included) be accepted; 3. That the total gross project cost of$1,987,319.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,789,642.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$1,789,642.00 from the Rate Stabilization Reserve as approved in the 2015 Roads Capital Budget; 5. That Council approve the hiring of Chisholm Fleming and Associates for consulting and professional services during construction in accordance with Purchasing Policy, 10.05, as the assignment is expected to be more than $30,000; and 4 13 • Cif °q Executive Committee Meeting Minutes Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming. 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Director, Engineering & Public Works, Report ENG 08-15 Licence Agreement with the Region of York and Region of Durham -Waterfront Trail and Washroom Facility A brief question and answer period ensued regarding opening hours of the facility, and ongoing maintenance. Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Report ENG 08-15 of the Director, Engineering & Public Works regarding a Licence Agreement with the Region of York and Region of Durham for the Waterfront Trail and.Washroom Facility be received; and • 2. That the Mayor and City Clerk be authorized to execute a Licence Agreement with The Regional Municipality of York and The Regional Municipality of Durham, for public use of the Waterfront Trail and Washroom Facility that reside on Regional lands, in a form satisfactory to the Director, Corporate Services & City Solicitor. Carried 7. Director, Engineering & Public Works, Report ENG 09-15 Heathside Crescent and Autumn Crescent, Proposed Stopping and Parking Restrictions -Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 5 14 • Ca A . Executive Committee Meeting Minutes Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 1. That Report ENG 09-15 of the Director, Engineering & Public Works regarding the proposed stopping and parking restrictions on Heathside Crescent and Autumn Crescent be received; 2. That the attached draft by-law be enacted to amend Schedule "1" and Schedule"2" to By-law 6604/05 to provide for the regulation of stopping and • parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of stopping restrictions on sections of Heathside Crescent and parking restrictions on sections of Autumn Crescent. Carried 8. Director, Corporate Services & City Solicitor, Report FIN 11-15 2015 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi-Residential Realty Classes Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report FIN 11-15 of the Director, Corporate Services & City Solicitor regarding the 2015 tax rates be received; 2. That the 2015 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 25, 2015 and September 25, 2015 excluding the industrial, multi-residential and commercial realty tax classes; 4. That for the year 2015, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; 6. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 6 15 cis co Executive Committee Meeting Minutes - t Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 9. Director, Corporate Services & City Solicitor, Report FIN 12-15 Investment Portfolio Activity for the Year Ended December 31, 2014 Ontario Regulation 438/97 under the Municipal Act, 2001 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson It is recommended that Report FIN 12-15 of the Director, Corporate Services & City Solicitor regarding Investment Portfolio Activity for the Year Ended December 31, 2014 be received for information. Carried 10. Director, Corporate Services & City Solicitor, Report FIN 13-15 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson That Report FIN 13-15 of the Director, Corporate Services & City Solicitor respecting the Development Charges Reserve Fund be received for information. Carried 11. Director, Corporate Services & City Solicitor, Report FIN 14-15 Cash Position Report as at December 31, 2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson • 7 16 C 00 A Executive Committee Ag- -'= - Meeting Minutes Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming That Report FIN 14-15 from the Director, Corporate Services & City Solicitor be received for information. Carried 12. Director, Corporate Services & City Solicitor, Report CLK 03-15 Council Compensation Policy Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That Report CLK 03-15 of the Director, Corporate Services & City Solicitor be . received; 2. That the Council Compensation Policy, included as Attachment No.1 to this report be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried Later in the Meeting [Refer to Following Motions] Moved by Councillor O'Connell Seconded by Councillor McLean That Section 11.04 of the Draft Council Compensation Policy—Attachment No. 1, be deleted. Carried Moved by Councillor O'Connell Seconded by Mayor Ryan That Section 15.02 (b) of the Draft Council Compensation Policy -Attachment No. 1, be deleted. Motion Defeated Moved by Councillor O'Connell Seconded by Councillor McLean 8 17 citq 00 = Executive Committee Meeting Minutes WRO/SIZE Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming That Section 15.02 (e) of the Draft Council Compensation Policy—Attachment No. 1, be revised to add, "...or to redirect a City Council website to a candidate's election website" and to read as follows: Councillors cannot use an existing domain name that was used.by a Member of Council throughout the term of Office for an election campaign website (i.e. Johndoe @...com to Johndoe....ca), or to redirect a City Council website to a candidate's election website. Carried Moved by Councillor McLean Seconded by Councillor O'Connell That Section 04.01 of the Draft Council Compensation Policy=Attachment No. 1, be revised to add, "...or as directed or requested by Council" and to read as follows: This Policy shall be reviewed every four years prior to the budget meetings that follow the general municipal election, or as directed or requested by Council. Carried The main motion, as amended, was then carried. 13. Chief Administrative Officer, Report CAO 01-15 Pan American (Pan Am) and Parapan Am Games -Potential Impacts to Pickering A brief question and answer period ensued regarding potential traffic impacts. Recommendation Moved by Councillor Johnson Seconded by Councillor Pickles That Report CAO 01-15 of the Chief Administrative Officer regarding potential impacts to Pickering related to the Pan Am and Parapan Am games be received for information. Carried 14. Director, Corporate Services & City Solicitor, Report LEG 05-15 Duffin Heights Neighbourhood -Second Amendment to the Duffin Heights Developers Group Cost Sharing Agreement ' 9 18 ciai 00 == Executive Committee Meeting Minutes NCINOINNIZT Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Recommendation Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report LEG 05-15 of the Director, Corporate Services & City Solicitor be received; • 2. That the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement respecting the provision of infrastructure in the Duffin Heights Neighbourhood be approved; 3. That the Mayor and City Clerk be authorized to execute the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 4. That the Director, Corporate Services & City Solicitor and the Division Head, Finance & Treasurer be authorized to make any changes to the agreement, as amended, or subsequent agreements, to protect the financial interests of the City and to sign any subsequent agreements and amendments; 5. That the appropriate City officials be authorized to undertake the actions required to implement the above recommendations; and 6. That a copy of this Report be forwarded to the Trustee of the Duffin Heights • Developers Group for information. Carried (IV) Other Business 1. Councillor McLean requested that the CAO review the potential for summer students working in the Operations Section to pull illegal signs when they are out working in the community, rather than having the City's By-law Enforcement Officers pull them. (V) Adjournment The meeting adjourned at 4:15 pm. 10 19 Ca 00 __ Planning & Development Committee Meeting Minutes Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, City Development C. Rose - Chief Planner D. Shields - City Clerk J. Brooks - Manager, Policy & Geomatics N. Surti - Manager, Development Review& Urban Design C. Celebre - Senior Planner— Development Review& Heritage A. Emm - Planner II D. Jacobs - Principal Planner- Policy L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Information Report No. 03-15 Draft Plan of Subdivision Application SP-2015-02 Draft Plan of Condominium Application CP-2015-01 Zoning By-law Amendment Application A 03/15 1144317 Ontario Limited Plan 1051, RCP Lot 126, 40R-23692 Part 1 (1741 Fairport Road) 1 20 C 00 ' Planning & Development Committee Meeting Minutes MMOVIVC Monday, May 11 , 2015 7:00 pm — Council Chambers Chair: Councillor Johnson A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Nilesh Surti, Manager, Development Review& Urban Design, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Amy Emm, Planner II, provided an outline of Information Report 03-15, outlining the applicant's proposal as well as comments received from area residents. Peter Swinton, PMG Planning Consultants,appeared on behalf of the applicant, noting he was available to respond to any questions. He noted that he had attended the public meeting and indicated his agreement for the installation of a three way stop at the intersection of Dunbarton Road and Fairport Road. Wayne Gibson, 1748 Fairport Road, Pickering, appeared before the Committee stating he was not opposed to the development, but noted accommodations need to be made for the benefit of new residents, as density is on the rise, to address the issue of increased traffic. He felt a three way stop at the intersection of Dunbarton Road and Fairport Road was needed to allow for breaks in traffic and to enable vehicles to exit from Dunbarton Road. He also noted that having one way enter from Fairport Road and exit onto Dunbarton Road, would be the safest alternative. Ann Tulloch, 921 Dunbarton Road, Pickering, appeared before the Committee, stating she resides next door to the proposed development. She stated she felt that the area was not wide enough to accommodate a road and questioned how this would be done without.obstructing her driveway. She was in agreement as well for the installation of a three way stop, stating Fairport Road is very busy. Kamaljit Dhillon, 1746 Fairport Road, Pickering, appeared before the Committee to state his concerns with safety for children in the area with respect to the increased volume of traffic. Peter Swinton reappeared before the Committee and noted that adequate visitor's parking would be provided to help minimize the amount of traffic. A discussion period ensued with questions raised regarding the corner lots facing Fairport Road. 2 21 Ca of Planning & Development " A Committee Meeting Minutes Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson (III) Part `B' Planning & Development Reports. 1. Director, City Development, Report PLN 02-15 2015 Coordinated Review of Ontario's Land Use Plans City of Pickering Comments on the First Round of Consultation Ken Rovinelli, TACC Developments, appeared before the Committee. He noted that while attending the public consultations, the main point that seemed to be the standard at all meetings, was the fact that there were a lot of issues regarding the Greenbelt. He also stated that there was no mechanism in place for an easy resolution, with no municipal process in place to implement the recommendations. He also noted that amending the Hamlet boundaries would not be easy. He stated stormwater ponds as well as parklands should be accommodated by the municipality, not left to the Province. He also noted ten years is a long period of time to wait in order to make refinements. Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report PLN 02-15 of the Director, City Development, regarding comments on the first round of the Coordinated Review of Ontario's Land Use Plans be received; 2. That the comments in Report PLN 02-15 on the Coordinated Review of Ontario's Land Use Plans be endorsed, and that the Province be requested to: a) incorporate the recommendations provided through the Durham Region Greenbelt Plan Review study, in particular: • that the provincial plans.allow for stand-alone agricultural supportive uses in prime agricultural areas (such as grain elevators or food processing operations); • that the provincial plans provide opportunities for rural economic diversification in terms of cultural, educational, recreational and •eco-tourism uses and value added agricultural uses which complement farming and the health of rural settlements; and • that the Province establish new, more effective separation distance policies to provide an appropriate buffer between new residential development and farmland to protect the viability of farm operations and avoid land use conflicts; 3 22 vo Planning & Development Committee Meeting Minutes NOM aux Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson b) provide direction for the planning of infrastructure beyond the 20-year land use planning horizon, by extending the population and employment forecasts to at least 2051, and adjusting the Places to Grow Concept and Forecasts accordingly, to allow for the timely and . transparent planning of long term urban infrastructure; c) provide stronger policy direction on implementing affordable housing, in terms of type and tenure; d) provide the opportunity to redefine the Greenbelt and/or Oak Ridges Moraine boundaries to allow for minor expansions of hamlets, subject to the completion of a municipally led hamlet boundary review; e) identify provincially strategic employment lands within the Growth Plan, such as the Seaton Employment Lands, and actively facilitate the marketing, servicing and development of those lands in concert with other development contemplated by the Growth Plan; and f) allow for minor expansions for existing businesses in the rural area; 3. That the Province consider the implementation strategies, plan coordination measures, and financial tools and incentives as summarized in Appendix I; 4. That comments received at the Town Hall Meeting held by the City of Pickering on April 13, 2015 regarding the Coordinated Review of Ontario's Land Use Plans, as set out in Appendix II be forwarded to the Province; and 5. Further, that a copy of Report PLN 02-15 and Pickering Council's resolution on the matter, be forwarded to the Region of Durham, other Durham Area Municipalities, the Ministry of Municipal Affairs and Housing, and the Ministry of Natural Resources and Food. Carried as Amended Later in the Meeting [Refer to following motions] Moved by Councillor Pickles Seconded by Councillor Ashe That the main motion be amended to include Item 3 as follows, and that the following recommendations be re numbered accordingly; • 3. That the Province be requested to hold Town Hall Meetings in Pickering during the second round of consultation. Carried 4 23 o0 Planning & Development Committee Meeting Minutes NCO -NMI: Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson Moved by Councillor Pickles Seconded by Councillor Ashe That Item 2a) of the main motion be amended to read as follows: 2 a) incorporate the recommendations provided through the Durham Region Greenbelt Plan Review study as endorsed by the City of Pickering, in particular: Carried Moved by Councillor McLean V Seconded by Councillor Cumming That Recommendation 2 a) be further amended by adding a fourth bullet, as follows: • That the Province establish a process to consider limited refinements to the boundaries of the Greenbelt Plan and Oak Ridges Moraine Conservation Plan, in accordance with Recommendations 16, 17 and 18 of the Durham Region Greenbelt Plan Review study. Carried Discussion ensued with respect to the importance of having the Province establishing a process for revisions, noting that 10 years is a long period of time to wait. Also noted was the need to have a process to deal with greenbelt boundaries. Moved by Councillor Pickles Seconded by Councillor Ashe That Recommendation 2 d) be amended to include that the Province establish a process to allow municipalities to request opportunities for redefinement. Motion Lost Further discussion ensued with staff responding to questions raised regarding timelines and whether there was a clear understanding of what the process would be. Concerns were noted again for the ten year timeframe to revisit, as well as expansion of the hamlets. Also questioned was the criteria for ensuring a simple review of hamlet expansion, to see development based on the best environmental reasons based on process rather than development. 5 24 00 A Planning & Development Committee Meeting Minutes t4MOE Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson The Main Motion was then Carried as amended. 2. Director, City Development& Director, Corporate Services & City Solicitor, Report PLN 03-15 Bill 73— Proposed Smart Growth for Our Communities Act Proposed Changes to the Planning Act and the Development Charges Act Recommendation Moved by Councillor Ashe Seconded by Mayor Ryan 1. That Report PLN 03-15 of the Director, City Development and the Director, Corporate Services &City Solicitor regarding Bill 73 - Proposed Smart Growth for Our Communities Act be received; 2. That the comments with respect to changes to the Development Charges Act, 1997, contained in Report PLN 03-15 on Bill 73— Proposed Smart Growth for Our Communities Act be endorsed, and that the Province be requested to: • a. produce a Regulation pursuant to the Development Charges Act, 1997 which identifies all eligible services as "prescribed services" so that all development charges can be calculated based upon the City's planned level of service over the ten-year period immediately following the preparation of its development charge background studies; and b. delete or substantially amend section 59.1 of Bill 73—Proposed Smart Growth for our Communities Act so as to enable the City to continue to negotiate agreements with developers for financial contributions over and above the development charges recoverable under the Development Charges Act, 1997; 3. That the comments with respect to changes to the Planning Act contained in Report PLN 03-15 on Bill 73—Proposed Smart Growth for Our Communities Act be endorsed, and that the Province be requested to: a. extend the timeframe between official plan reviews to 10 years, regardless of whether a municipality is introducing a new official plan, or undertaking a comprehensive review through an amendment process; 6 25 Crrq o0 Planning & Development Committee Meeting Minutes 1.114111K Monday, May 11 , 2015 7:00 pm - Council Chambers Chair: Councillor Johnson b. maintain the current approval process for official plan amendment applications, during the two-year period following the adoption of a new official plan; c. maintain the current approval process for zoning by-law amendment applications, during the two-year period following the adoption of a new comprehensive zoning by-law; d. maintain the current approval process for minor variance applications and not require applications for minor variances to be permitted only with council approval, during the two-year period following an owner- initiated site-specific rezoning; e. maintain the current criteria for Committee of Adjustment decisions; f. maintain the current alternative parkland dedication provisions for cash-in-lieu to be calculated at the value of one hectare of land for each 300 dwelling units proposed; g. not include provisions that would allow the Minister or upper tier municipality to force the adoption of a development permit system by a local municipality; and h. include provisions that would enable the closing of dormant planning applications; 4. That the Ministry of Municipal Affairs and Housing be requested to include a City of Pickering representative on the Planning Working Group; and 5. Further, that a copy of Report PLN 03-15 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, other Durham Area Municipalities, and the Ministry of Municipal Affairs and Housing. Carried 3. Director, City Development, Report PLN 04-15 Infrastructure Ontario Class B Environmental Assessment for the Demolition of Structures Located in the Seaton Urban Area and the Hamlet of Whitevale A brief discussion ensued with respect to timelines for the remaining six reports still under review. Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 7 26 co cifq Planning & Development a»�. -l' .. Committee Meeting Minutes visa' _taIBC Monday, May 11, 2015 7:00 pm — Council Chambers Chair: Councillor Johnson 1. That Report PLN 04-15 of the Director, City Development, regarding the Infrastructure Ontario Class B Environmental Assessment for the demolition of buildings located in the Seaton Urban Area and the Hamlet of Whitevale be received; 2. That Council, in response to the Infrastructure Ontario Class B Environmental Assessment object to the demolition of buildings located at 825, 1130 and 1450 Whitevale Road, 3440 Brock Road, and 2865 Sideline 16 which is designated under Part IV of the Ontario Heritage Act; 3. That Council endorse the recommendations of the Heritage Pickering Advisory Committee to designate 825, 1130 and 1450 Whitevale Road under Part IV, of the Ontario Heritage Act and that Staff be authorized to prepare the appropriate materials and report back to Council at a future date; 4. That Council not object to the demolition of buildings located at 3185 Brock Road, 3540 Country Lane, 1710 Whitevale Road and 325 Hwy 7; 5. That Council request an extension of another 120 days to the commenting • deadline to allow the City to expand the Preliminary Reports to Full Heritage Assessments for the buildings located at 1050 Whitevale Road, 3280 Sideline 16, 3490 Brock Road and 1740 Fifth Concession, and to complete the Full Assessments already underway for 498 and 650 Whitevale Road; 6. That Council express its strong dismay at the Province for its disregard of significant heritage resources in Seaton through the lack of maintenance and occupancy of such resources, in contravention of the Provincial Policy Statement, and request the Province to restore and reuse these structures; 7. That, if the Province continues with proposed demolition of significant heritage resources, Council request the buildings be recorded in the form of photographs and/or measured drawings, the documentation of the buildings be provided to the City, and exterior or interior heritage features be made available for salvage to interested parties prior to any demolition; and 8. Further, that a copy of this Report and Council's Resolution be forwarded to: the Premier of Ontario; Infrastructure Ontario; the Minister of Economic Development,.Employment and Infrastructure; the Minister of Tourism, Culture and Sport, and the Minister of Municipal Affairs and Housing; and the Whitevale and District Residents' Association. Carried (IV) Adjournment The meeting adjourned at 8:26 pm. 8 27 Cato 1 PICKERING May 19, 2015 Presentations 1. Len Trotter Re: Cheque Presentation to Kids Safety Village 28 Cat/ oq • l= PICKERING May 19, 2015 Delegations 1. Maurice Brenner Terry Arvisais • Accessibility Advisory Committee Re: 2014. Achievements & 2015 Work Plan [Refer to Corr. 09-15] 2. Andre Kern Claremont Conservation Group Re: Report PLN 02-15 29 Cz"T o� PICKERING May 19, 2015 Correspondence Pages 1. Corr. 09-15 Receive for Information Dave Marlowe 31-37 Accessibility Coordinator Accessibility Advisory Committee Re: 2014 Achievements & 2015 Work Plan Memo received from Dave Marlowe, Accessibility Coordinator, submitting the 2014 Year End Report and 2015 Work Plan on behalf of the Accessibility Advisory Committee. 2. Corr. 10-15 Receive for Information Cristina Celebre, Senior Planner— 38-39 Development Review& Heritage Heritage Pickering Advisory Committee Re: 2014 Year End Report & 2015 Work Plan Memo received from Cristina Celebre, Senior Planner— Development Review& Heritage, submitting the 2014 Year End Report and 2015 Work Plan on behalf of the Heritage Pickering Advisory Committee. 30 ORIGINAL TO: , : Ciuf °� °= • COPY TO: �._ Memo PICKERING C- • ItiLt E APR,ACTION _ C-0 r-r. O ^ 15 - - s tom' "*. To: Mayor Dave Ryan and April 15, 2015 Members of Council From: Dave Marlowe Accessibility Coordinator Copy: Chief Administrative Officer and Directors Subject: Accessibility Advisory Committee 2014 Achievements/2015 Proposed Work Plan File: A-1410-002-15 The Accessibility Advisory Committee is pleased to present this document as an overview of its 2014 accomplishments, and the Committee's proposed 2015 Work Plan. 2014 Accomplishments The Accessibility Advisory Committee held 6 regular meetings in 2014 (+1 no quorum) 1. Site Plan Application Reviews—The Committee reviewed and provided comments for 15 Site Plan Applications. 2. Developed the brochure "Accessibility is Good for Business" for developers and builders to encourage creation of accessible homes and developments within the City of Pickering. 3. Reviewed and updated the Committee's information brochure "Working Together to Ensure Access for All". 4. Focussed on having a presence at multiple City events, rather than one large event. - Sponsored artist Ellenor Hamel and art therapist Marlene Kidd at Artfest 2014. - Sponsored the performance by Jeff Morrison and Tim Hawkes, of Morrison Hawkes, at Canada Day. 5. Presented a resolution to Council that City Council send a letter to the Ministry of Municipal Affairs and Housing requesting consideration of extending the current Ontario Building Code requirements for barrier-free door opening devices to include all new residential housing. 6. Monitored the progress of the proposed new accessible parking by-law, subsequent to the resolution originally presented to Council in 2013. 7. Reviewed and accepted the 2014 Accessible Election Procedures. 31 2015 Proposed Work Plan The Accessibility Advisory Committee strives to provide information and recommendations for Council that are proactive, to place Pickering at the forefront of accessibility in the Province. The veto ment of the Seaton Community provides an opportunity t o create an integrated and de pp Y 9 p Yp inclusive community, using best practices and exceeding minimum requirements of the Accessibility for Ontarians with Disabilities Act 2005. The Committee plans to continue: 1. Awareness Activities: - Be an active presence at City events to raise awareness of accessibility issues within the community, including both visible and invisible disabilities such as hearing, mental health and developmental disabilities. - Develop activities and displays to engage and involve members of the public. 2. Policy, Standards, Implementation Activities: - Monitor the progress of the proposed new accessible parking by-law and participate in the public consultation process. - Provide input on updates to the City of Pickering's Accessibility Plan which is the City's plan and guide to implementing the requirements of the Integrated Accessibility Standards Regulations under the Accessibility for Ontarians with Disabilities Act 2005.. - Regular audits of City facilities to provide recommendations for improved accessibility and compliance with updated Standards. 3. Planning: - Work with City staff through the Site Plan Application Review process to encourage the inclusion of accessibility considerations as integral to the whole planning process. Encourage inclusivity and the use of Universal Design Principles. Encourage connectivity in the physical environment and separation of pedestrian and vehicular traffic for improved safety. As well as continuing activities, the Committee also proposes: 4. Public Input: - develop a detailed proposal to present to Council for a Town Hall meeting on Accessibility. This would provide an opportunity for an exchange of information and ideas on the status of Accessibility within the community and how it may be improved for all of the City's residents. 5. Employment: - Examine how accessibility in the workplace may be improved within the City of Pickering. - Research what programs and financial supports exist which may aid in that process. DM/dm Attachment Accessibility is Good for Business, developers' brochure Working Together to Ensure Access for All, Committee brochure • April 15, 2015 Page 2 of 3 2014 Achievements/2015 Proposed Work Plan 32. Submitted on behalf of The Accessibility Advisory Committee Current Membership: Community Appointees Terence Arvisais Peter Bashaw Maurice Brenner Andrew Doucette Daniel Hughes Cody Morrison Susan Wilkinson • Ajax-Pickering Board of Trade Representative Steve Bernardo • • April 15, 2015 Page3of3 2014 Achievements/2015 Proposed Work Plan 33 P ? ; -.t- yi 7e4.-J-__:-7,..7-,_;,:,,,,i.::- '''"22222 "#„ k=,vit"r .. ,,rl1- IA 71 +a tii i� V l�" t£ � a ^W ; g Yi 41 V .cam - q- I.,111 QU z 3'a +s a s V _• I ; F��-ate� - ' rte = �b A.. a _ a ci R; Y '..-P��3A. 1 4� °f - - -. o fjJ lei, 1: .y s?: L-,-,,,- ;' i-� V U -,..-� RS h .Q U O p a) � a v O V1 �n O M M c0 a r , Q z 01 m a O O '= O_ C N cu 01 v O Oo u vlz .,3 •> — _he u vz �s. Vf o cn v1 I- -Y U `/ N O. CU -i U 'mom /. \ 1...1�� U aQ O -I--F E C -, t u :�QT > „ R} w �_ y,.a - i__ rte" ¢. '.,3 .- tip Q c _ t 0 a) = CU L co..0 c v c c c _ 0 o ac, cu o O c o, .Q u .Q .- o m n3 -0 O O O d y ,I Y 4. tn V. 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FILE PICKERINGTAKE APR.ACTION ce',vc cs 1n rvKax.:or� ) (—Orr, 10 —/S- To: Mayor Ryan and May 12, 2015 Members of Council From: Cristina Celebre ' Senior Planner— Development Review & Heritage- Copy: Chief Administrative Officer Directors Subject: Heritage Pickering Advisory Committee 2014 Year End Report and 2015 Workplan The Heritage Pickering Advisory Committee is pleased to present its 2014 accomplishments and proposed 2015 Workplan. The Heritage Pickering Advisory Committee held seven meetings in 2014 and the following tasks were completed: 2014 Accomplishments • Reviewed and made recommendations for 6 heritage permit applications for properties located in the Whitevale Heritage Conservation District and an individually designated property • Conducted background research and recommended that the property located at 2865 Sideline 16 (Walter Percy House) be designated under Part IV of the Ontario Heritage Act • Members visited properties identified on the draft register and photographed 234 properties, uploaded the photos and inputted information for each property profile • Worked with Mattamy Homes on the donation of salvaged barn materials to the Pickering Museum Village and to the Whitevale Resident Association for the renovation of the Mary Christian House • • Formed a Sub-Committee for 2015 Doors Open event • Members and staff participated in training sessions 38 • 2015 Workplan • Host Doors Open event on Saturday, October 3, 2015 • Heritage Pickering Advisory Committee to provide recommendations to Council regarding the demolition of buildings owned by Infrastructure Ontario located in Seaton and the . Hamlet of Whitevale • Heritage Pickering Advisory Committee to provide recommendations to Council on the City 9 9 rY p Y initiated heritage evaluations of 10 Heritage Lots located in Seaton • Create and implement a procedures with the Building Department to confirm construction is done in accordance with the approved Heritage.Permit plans • Prepare required materials for Council's consideration for properties recommended to be designated under Part IV of the Ontario Heritage Act • Continue to review Heritage Permit applications located in the Whitevale Heritage Conservation District and individually designated properties • Continue to update the draft register and develop a grading system to determine the significance of heritage properties • Identify and conduct background research for potential heritage designations • Continue to identify and pursue training opportunities Submitted on behalf of the Heritage Pickering Advisory Committee Current membership: Kathryn Borisko James Calder Jennifer Dempsey Jutta Van Huss Wickham Jamadar Deanna Joyce Mike Sawchuck Charles Sopher Tom Reimer CC:Id J:t Documents\AdminatrationW-3300Nwcrkplam2015 Workplan\2015 Workplan and Accomplishments dock . May 12, 2015 Page 2 of 2 Heritage Pickering Advisory Committee 39 Citq o0 PICKERING May 19, 2015 Committee Reports a) Report PD 2015-04 of the Planning & Development Committee P & D Pages. 1. Director, City Development, Report PLN 02-15 17-103 2015 Coordinated Review of Ontario's Land Use Plans City of Pickering Comments on the First Round of Consultation 1. That Report PLN 02-15 of the Director, City Development, regarding . comments on the first round of the Coordinated Review of Ontario's Land Use Plans be received; 2. That the comments in Report PLN 02-15 on the Coordinated Review of Ontario's Land Use Plans be endorsed, and that the Province be requested to: a) incorporate the recommendations provided through the Durham Region Greenbelt Plan Review study as endorsed by the City of Pickering, in particular: • that the provincial plans allow for stand-alone agricultural supportive uses in prime agricultural areas (such as grain elevators or food processing operations); • • that the provincial plans provide opportunities for rural economic diversification in terms of cultural, educational, recreational and eco-tourism uses and value added agricultural uses which complement farming and the health of rural settlements; and • that the Province establish new, more effective separation distance policies to provide an appropriate buffer between new residential development and farmland to protect the viability of farm operations and avoid land use conflicts; • That the Province establish a process to consider limited refinements to the boundaries of the Greenbelt Plan and Oak Ridges Moraine Conservation Plan, in accordance with - Recommendations 16, 17 and 18 of the Durham Region Greenbelt Plan Review study. b) provide direction for the planning of infrastructure beyond the 20-year land use planning horizon, by extending the population and employment forecasts to at least 2051, and adjusting the Places to Grow Concept and Forecasts accordingly, to allow for the timely and transparent planning of long term urban infrastructure; c) provide stronger policy direction on implementing affordable housing, in terms of type and tenure; 40 • d) provide the opportunity to redefine the Greenbelt and/or Oak Ridges Moraine boundaries to allow for minor expansions of hamlets, subject to the completion of a municipally led hamlet boundary review; e) identify provincially strategic employment lands within the Growth Plan, such as the Seaton Employment Lands, and actively facilitate the' marketing, servicing and development of those lands in concert with other development contemplated by the Growth Plan; and f) allow for minor expansions for existing businesses in the rural area; 3. That the Province be requested to hold Town Hall Meetings in Pickering during the second round of consultation; 4. That the Province consider the implementation strategies, plan coordination measures, and financial tools and incentives as summarized in Appendix I; 5. That comments received at the Town Hall Meeting held by the City of Pickering on April 13, 2015 regarding the Coordinated Review of Ontario's Land Use Plans, as set out in Appendix II be forwarded to the Province; and 6. Further, that a copy of Report PLN 02-15 and Pickering Council's • resolution on the matter, be forwarded to the Region of Durham, other Durham Area Municipalities, the Ministry of Municipal Affairs and Housing, and the Ministry of Natural Resources and Food. 2. Director, City Development & Director, Corporate Services & City 104-137 Solicitor, Report PLN 03-15 Bill 73— Proposed Smart Growth for Our Communities Act Proposed Changes to the Planning Act and the Development Charges Act Recommendation 1. That Report PLN 03-15 of the Director, City Development and the Director, Corporate Services & City Solicitor regarding Bill 73 - Proposed Smart Growth for Our Communities Act be received; 2. That the comments with respect to changes to the Development Charges Act, 1997, contained in Report PLN 03-15 on Bill 73— Proposed Smart Growth for Our Communities.Act be endorsed, and that the Province be requested to: a. produce a Regulation pursuant to the Development Charges Act, 1997 which identifies all eligible services as "prescribed services" so that all development charges can be calculated based upon the City's planned level of service over the ten-year period immediately following the preparation of its development charge background studies; and b. delete or substantially amend section 59.1 of Bill 73— Proposed Smart Growth for our Communities Act so as to enable the City to continue to negotiate agreements with developers for financial 41 contributions over and above the development charges recoverable under the Development Charges Act, 1997; 3. That the comments with respect to changes to the Planning Act contained in Report PLN 03-15 on Bill 73— Proposed Smart Growth for Our Communities Act be endorsed, and that the Province be requested to: a. extend the timeframe between official plan reviews to 10 years, regardless of whether a municipality is introducing a new official plan, or undertaking a comprehensive review through an amendment process; b. maintain the current approval process for official plan amendment applications, during the two-year period following the adoption of a new official plan; c. maintain the current approval process for zoning by-law amendment applications, during the two-year period following the adoption of a new comprehensive zoning by-law; d. maintain the current approval process for minor variance applications and not require applications for minor variances to be - permitted only with council approval, during the two-year period following an owner-initiated site-specific rezoning; e. , maintain the current criteria for Committee of Adjustment decisions; f. maintain the current alternative parkland dedication provisions for cash-in-lieu to be calculated at the value of one hectare of land for each 300 dwelling units proposed; g. not include provisions that would allow the Minister or upper tier municipality to force the adoption of a development permit system by a local municipality; and h. include provisions that would enable the closing of dormant planning applications; 4. That the Ministry of Municipal Affairs and Housing be requested to include a City of Pickering representative on the Planning Working Group; and 5. Further, that a copy of Report PLN 03-15 and Pickering Council's resolution on the matter be forwarded to the Region of Durham, other Durham Area Municipalities, and the Ministry of Municipal Affairs and Housing. 3. Director, City Development, Report PLN 04-15 138-268 Infrastructure Ontario Class B Environmental Assessment for the Demolition of Structures Located in the Seaton Urban Area and the Hamlet of Whitevale Recommendation 42 1. That Report PLN 04-15 of the Director, City Development, regarding the Infrastructure Ontario Class B Environmental Assessment for the demolition of buildings located in the Seaton Urban Area and the Hamlet of Whitevale be received; 2. That Council, in response to the Infrastructure Ontario Class B Environmental Assessment object to the demolition of buildings located at 825, 1130 and 1450 Whitevale Road, 3440 Brock Road, and 2865 Sideline 16 which is designated under Part IV of the Ontario Heritage Act; 3. That Council endorse the recommendations of the Heritage Pickering Advisory Committee to designate 825, 1130 and 1450 Whitevale Road under Part IV, of the Ontario Heritage Act and that Staff be authorized to prepare the appropriate materials and report back to Council at a future date; 4. That Council not object to the demolition of buildings located at 3185 Brock Road, 3540 Country Lane, 1710 Whitevale Road and 325 Hwy 7; 5. That Council request an extension of another 120 days to the commenting deadline to allow the City to expand the Preliminary Reports to Full Heritage Assessments for the buildings located at 1050 Whitevale Road, 3280 Sideline 16, 3490 Brock Road and 1740 Fifth Concession, and to complete the Full Assessments already underway for 498 and 650 Whitevale Road; 6. That Council express its strong dismay at the Province for its disregard of significant heritage resources in Seaton through the lack of maintenance and occupancy of such resources, in contravention ofthe Provincial Policy Statement, and request the Province to restore and reuse these structures; 7. That, if the Province continues with proposed demolition of significant heritage.resources, Council request the buildings be recorded in the form of photographs and/or measured drawings, the documentation of the buildings be provided to the City, and exterior or interior heritage features be made available for salvage to interested parties prior to any demolition; and 8. Further, that a copy of this Report and Council's Resolution be forwarded to: the Premier of Ontario; Infrastructure Ontario; the Minister of Economic Development, Employment and Infrastructure; the Minister of Tourism, Culture and Sport, and the Minister of Municipal Affairs and Housing; and the Whitevale and District Residents' Association. 43 • �L o _ May 19, 2015 PICKERING Committee Reports b) Report EC 2015-05 of the Executive Committee Executive Pages 1. Fire Chief Report FIR 01-15 1-2 . • EpiPens— Fire Services Department Recommendation That.Report FIR 01-15 by the Fire Chief be received for information purposes only. 2. Director, Culture & Recreation, Report CR 03-15 3-18 Gingerbread Co-operative Nursery School (Pickering) Inc. -Amending Licence Agreement Recommendation 1. That Report CR 03-15 of the Director, Culture & Recreation be received; 2. That the amendment of the existing Licence Agreement for Gingerbread Co-operative Nursery School (Pickering) Inc., to permit operation of the cooperative nursery program, for 5 half days per week at a reduced licence fee of$435 including HST per month from January to June 2015 inclusive be approved; 3. That the Mayor and City Clerk be authorized to execute an Amending Licence Agreement with the Gingerbread Co-operative Nursery School (Pickering) Inc. in the form included as Attachment 1, subject to minor changes acceptable to the Director, Culture & Recreation and Director, Corporate Services & City Solicitor; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto.. 3. Director, Culture & Recreation, Report.CR 05-15 19-28 Whitevale & District Residents' Association -Request to repurpose the former Whitevale Library Recommendation 1. That Report CR 05-15 of the Director, Culture & Recreation regarding the Whitevale & District Residents' Association be received; and 2. That Council authorize staff to prepare a Lease Agreement pursuant to which the Whitevale & District Residents' Association will be permitted to 44 • repurpose the former Whitevale Library into the Whitevale Arts & Cultural Centre to operate arts and cultural community programs; such agreement to be brought back to Council for consideration; and 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 4. Director, Engineering &Public Works, Report ENG 02-15 29-38 Roads Not Receiving Winter Maintenance Recommendation 1. That Report ENG 02-15 of the Director, Engineering & Public Works regarding roads in the City of Pickering that do not receive winter maintenance be received; and 2. That the attached draft by-law be enacted to provide that no winter maintenance will be performed from November 1 to April 30 annually on the following five roads in the City of Pickering: Sideline 20 north of Highway 7, Sideline 20 north of Ninth Concession Road, Sideline 22 north of Taunton Road, North Road (Sideline 30) north of Seventh Concession Road and Old North Road south of Highway 407. 5. Director, Engineering & Public Works, Report ENG 07-15 39-52 Tender for Dunbarton Road Culvert Replacement -Tender No. T-6-2015-and Consulting & Professional Services Recommendation 1. That Report ENG 07-15 of the Director, Engineering & Public Works regarding Tender No. T-6-2015 and Consulting:& Professional Services for Dunbarton Road Culvert Replacement be received; 2. That Tender No. T-6-2015 as submitted by Esposito Bros Construction Ltd. In the total tendered amount of$1,594,998.64 (HST included) be accepted; 3. That the total gross project cost of$1,987,319.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,789,642.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of$1,789;642.00 from the Rate Stabilization Reserve as approved in the 2015 Roads Capital Budget; 5. That Council approve the hiring of Chisholm Fleming and Associates for consulting and professional services during construction in accordance with Purchasing Policy 10.05, as the assignment is expected to be more than $30,000; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 45 • 6. Director, Engineering & Public Works, Report ENG 08-15 53-64 Licence Agreement with the Region of York and Region of Durham -Waterfront Trail and Washroom Facility Recommendation 1. That Report ENG 08-15 of the Director, Engineering & Public Works regarding a Licence Agreement with the Region of York and Region of Durham for the Waterfront Trail and Washroom Facility be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Agreement with The Regional Municipality of York and The Regional Municipality of Durham, for public use of the Waterfront Trail and Washroom Facility that reside on Regional lands, in a form satisfactory to the Director, Corporate Services & City Solicitor. 7. Director, Engineering & Public Works, Report ENG 09-15 65-71 Heathside Crescent and Autumn Crescent, Proposed Stopping and Parking Restrictions -Amendment to By-law 6604/05 Recommendation 1. That Report ENG 09-15 of the Director, Engineering & Public Works regarding the proposed stopping and parking restrictions on Heathside Crescent and Autumn Crescent be received; 2. That the attached draft by-law be enacted to amend.Schedule "1" and Schedule "2" to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of stopping restrictions on sections of Heathside Crescent and parking restrictions on sections of Autumn Crescent. 8. Director, Corporate Services & City Solicitor, Report FIN 11-15 72-81 2015 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial,,Industrial and Multi-Residential Realty Classes Recommendation 1. That Report FIN 11-15 of the Director, Corporate Services & City Solicitor regarding the 2015 tax rates be received; 2. That the 2015 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 25, 2015 and September 25, 2015 excluding the industrial, multi-residential and commercial realty tax classes; . 46 4. That for the year 2015, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st; 5. That the attached By-law be approved; 6. That the Division Head, Finance &Treasurer be authorized to make any • changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, • 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & City Solicitor, Report FIN 12-15 82-97 Investment Portfolio Activity for the Year Ended December 31, 2014 Ontario Regulation 438/97 under the Municipal Act, 2001 Recommendation It is recommended that.Report FIN 12-15 of the Director, Corporate Services & City Solicitor regarding Investment Portfolio Activity for the Year Ended December 31, 2014 be received for information. 10. Director, Corporate Services & City Solicitor, Report FIN 13-15 98-105 Development Charges. Reserve Fund —Statement of the Treasurer for the Year Ended December 31, 2014 Recommendation That Report FIN 13-15 of the Director, Corporate Services & City Solicitor respecting the Development Charges Reserve Fund be received for information. 11. Director, Corporate Services & City Solicitor, Report FIN 14-15 106-115. Cash Position Report as at December 31, 2014 Recommendation That Report Fl N.14-15 from the Director, Corporate Services & City Solicitor be received for information. 12. Director, Corporate Services & City Solicitor, Report CLK 03-15 116-146 Council Compensation Policy Recommendation 1. That Report CLK 03-15 of the Director, Corporate Services & City Solicitor be received; • 47 2. That the Council Compensation Policy, as amended, included as Attachment No.1 to this report be approved; and • 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 13. Chief Administrative Officer, Report CAO 01-15 . 147-155 Pan American (Pan Am) and Parapan Am Games • -Potential Impacts to Pickering Recommendation That Report CAO 01-15 of the Chief Administrative Officer regarding potential impacts to Pickering related to the Pan Am and Parapan Am games be received for information. 14. Director, Corporate Services & City Solicitor, Report LEG 05-15 156-206 Duffin Heights Neighbourhood -Second Amendment to the Duffin Heights Developers Group Cost Sharing Agreement Recommendation 1. That Report LEG 05-15 of the Director, Corporate Services &'City Solicitor be received; 2. That the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement respecting the provision of infrastructure in the Duffin Heights Neighbourhood be approved; 3. That the Mayor and City Clerk be authorized to execute the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 4. That the Director, Corporate Services &.City Solicitor and the Division Head, Finance & Treasurer be authorized to make any changes to the agreement, as amended, or subsequent agreements, to protect the financial interests of the City and to sign any subsequent agreements and amendments; - 5. That the appropriate City officials be authorized to undertake the actions required to implement the above recommendations; and 6. That a copy of this Report be forwarded to the Trustee of the Duffin Heights Developers Group for information. 48 City•o ., _ ., �: ::::::::::::::; May 19, 2015 PICKERING New and Unfinished Business Pages 1. Director, Corporate Services & City Solicitor, Report LEG 06-15 50-57 Mattamy (Seaton) Limited -Model Home Agreement Recommendation 1. That Report LEG 06-15 of the Director, Corporate Services & City Solicitor be received; 2. That.the Mayor and City Clerk be authorized to execute the Model Home Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 49 • Cali 00 g Report to -;"; �; =� -- Council PICKERING Report Number: LEG 06-15 Date: May 19, 2015 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Mattamy (Seaton) Limited - Model Home Agreement - File: D-5000 Recommendation: , 1. That Report LEG 06-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Mayor and City Clerk be authorized to execute the Model Home Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: To facilitate construction of three model homes on lands owned by Mattamy (Seaton) Limited ("Mattamy"), City staff have negotiated a Model Home Agreement with Mattamy which ensures that the construction of the model homes, access road and servicing will conform to City standards, that it will be subject to the subsequent approval of the overall plan of subdivision within which the model homes are located, and that Mattamy will post adequate security with the City to secure its obligations under the Model Home Agreement. Financial Implications: Not applicable Discussion: Mattamy wishes to proceed with,construction of three model homes, together with approximately 100 m of access roadway and servicing within the Seaton development area. The location of the model homes is shown on Attachment 2. Mattamy advises that it is in the initial stages of its marketing process for Seaton, and that it hopes to construct model homes at approximately the same time as it sets up its sales pavilion. 50 LEG 06-15 May 19, 2015 Subject: Mattamy Model Home Agreement Page 2 Staff recommend that the construction of 3 model homes on Mattamy's lands should proceed, provided that Mattamy enters into an agreement which requires it to remove the model homes entirely and restore the site to the City's satisfaction if the model homes do not meet the requirements of the City and the Region, including all applicable zoning, engineering and subdivision approvals. Mattamy must also be required to post adequate security for its obligations under the agreement. The draft Model Home Agreement included as Attachment 1 to this Report includes all of these requirements, and staff therefore recommend that it be approved by Council and signed by the Mayor and the City Clerk. Attachments: . 1. Model Home Agreement 2. Map of Model Homes Site Pre• - :d/Endorsed By: Approved/Endorsed By: ' .,e/(• ■ Paul B gi.n Thomas E. elym Directs r, Corps,rate Services & City Solicitor Director, City Development PB:ks Recommended for the consideration of Pickering City Council / -%/i 74c.� 14, ZDl5 • Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised ,51 Model Home Agreement dated this day of May, 2015. This 9 y y' ATTACHMENT#__L TO REPORT# ,C E�.,7 p(,-,IS Between / .of. 5 Mattamy(Seaton)Limited the"Owner" -and- The Corporation of the City of Pickering the"City" Whereas,the Owner is the registered owner of ,. [Note to Draft: To be• described as parts on a reference plan] (the"Lands")and wishes todevelop the Lands by way of a plan of subdivision; j And Whereas, pursuant to Zoning By-law No. 7364/14,the Owner wishes to construct three(3) Model Homes(the"Model Homes")on the Lands as well as certain under•ro'nd servicing (municipal or . otherwise) in the lands that are proposed to be a municipal stree ha4 will abut the Model Homes and AL will contain certain Regional works that may be subject to approval byv,the Regional Municipality of Durham(the"Servicing"); And Whereas, conditional permits may only be issue en construction is occurring prior to the registration of a plan of subdivision and prior to the issuance of adding permit the dwelling units being constructed on the Lands; ( .• And Whereas, in accordance with the Ontario Buf(ding Cb> .Ac..,s.8(3),the Owner requires a conditional permit from the City to be ab e;to construct the Model And Whereas,the City is of the opinion th the.Owner's proposa toc onstruct the Model Homes and +"Q Servicing would not be in the public interest unless assurances we e given by the Owner that the `ers referred to in this Agreement will bedone in a.manner satisfactory to the Director, City _✓elopment and Chief Building Official as hereir 'ff r se forth;a' And Whereas,the ?I '`..r re uirestthat this Agre:ment be entered into and registered on title to the q Lands as well as th a des in which the Servicing will be built, prior to, and as a condition of,the issuance of the con onal'permits(pursuant to the provisions of section 8(3)of the Building Code Act)required for ther'eonst action of he,.MModeeF Hom s. . Now theref ro e?an consideration o#the sum o •Two Dollars($2.00) paid by the Owner to the City, receip,, o which is a acknowledged b, the City,the parties agree as follows: 1. /The a�rties hereto hereby confirm and agree that the foregoing recitals are true, both in 1.subst ace and in fac"t,�.�, V 2. (l),..} Any rkortjsce requ red to be given in this Agreement shall be in writing, as follows: to the O''''.. e . t: Mattam Homes, East GTA Office, 30 Centurian Drive, Suite 200, Markham, ON L3R 8B8 . Attention: Craig Scarlett Sr. Project Manager, Fax No.: 905.946.8958 and to the City at: . Pickering Civic Complex, One The Esplanade, Pickering, ON L1V 6K7 , Attention: Director, City Development, Fax No.: 905.420.7648 (2) Notice shall be sufficiently given if, (a) delivered in person; (b) sent by registered mail;or • (c) sent by facsimile. 1 52 (3) Each notice shall be sent during normal business hours, on a business day and shall be deemed to have been received as follows: (a) delivered in person—on the day it was delivered; (b) sent by registered mail—on the third business day after it was mailed (excluding each business day during which there existed any general interruption of postal services due to strike, lockout or other cause); or (c) sent by facsimile-on the next business day after it was sent. (4) The Owner may change its address for notice by giving notice to the Director, City 'Development in the manner provided above. 3. (1) Whenever in this Agreement the pronoun"it"is used, it shall be read and construed as "he", "she", "they", "him","her"or"them",and the number of the verb agreeing therewith shall be construed accordingly. (2) Wherever in this Agreement the word"Director"is used, it shall mean the City's Director, City Development, or designate. 4. The Owner hereby agrees: t """ (1) to assume all risks as a result of commencing construction o he Model Homes and the Servicing prior to: /\, .~ , (a) approval of engineering drawings fob he plan of s b�`divisior�' 1'\ (b) registration of the plan of subdivis brig.:n the Landis,and i..1 !t (c) obtaining any approvals from authorities havingt. risdiction whiel are applicable to the issuance of a building ermit under the B in Code Act, / 5 (2) that the Model Homes sha�U Fbe onn�tructed n accordance with site plans as approved by the Director and Chief Building,Official. Such site plans shall be incorporated into written alt v-_".. ,. agreements to be made betwee +.tha,gty and the Owner registered on title to the Lands and ultimately removed from title to theLands in accordance with the terms of such • agreements; \„ \ N c5, 1,- Ark .,) (3) that the Modeel Homeswill be construced consistent with engineering drawings, grading and serve ,ng requirements for the proposed plan of subdivision as approved by the Director and ultimately registered on title'Regardless of whether or not such approval is granted subsequ nt foie nstruTction`of ny Model Home, it is the responsibility of the Owner to ensure that'tth�e ModelgHomes are constructed consistent with the said approval 41''t provid'eate porary measures to accommodate drainage to the satisfaction of the r ' Division He dp Water Resources&Development Services; (5) t t‘\+- no trees :be removed from the Lands without the prior approval of the Director; (6A that'h Owner ill not undertake any works related to the construction or installation of any Servicing until either: (i)approval for and authorization to commence such Servicing • has beegranted by the City of Pickering and, as required, by the Regional Municipality of Durham ti'(ii)•the applicable subdivision agreement has been executed and the authorization to commence work has been issued by the City of Pickering. Notwithstanding City approval and Owner installation of the Servicing in accordance with this Agreement, it is acknowledged and agreed by the Owner that the approval of the Servicing hereunderwill, once obtained, be subject to the City's futureapproval of the engineering drawings for the entire plan of subdivision. For greater certainty, approval for and authorization to commence construction ofthe Servicing does not obligate the City to . reconfigure servicing for the balance of the subdivision to accommodate the Servicing. (7) to provide and maintain unobstructed access for Fire Department vehicles to all Model Homes constructed under this Agreement at all times,from the time construction first commences. The access route shall have a minimum width of 6 metres, a centre turning line radius of 12 metres,and be capable of supporting Fire Department vehicles; 2 53 (8) to permit no open air burning on the construction site; (9) to keep an accessible and operational water supply for fire suppression purposes, to the • satisfaction of the City's Fire Chief; (10) to provide adequate, properly signed, off-street parking on the site to the satisfaction of the City; (11) to meet all of the City's conditions for conditional permit approval; (12) to submit, prior to the registration of this Agreement, all required payments to the City including the posting of a security deposit in the form of cash or letter of credit(in a form satisfactory to the City's Treasurer)or an alternative form of security that is acceptable to the City in the amount of$20,000.00 per Model Home. Sueli security shall be held to cover the cost of: (a) demolishing and removing the Model Homes, if necessary, (b) clearing all debris/refuse, (c) grading,seeding and leveling the Lands, • (d) rectifying any unsafe site conditions following any sudemolition, (e) additional inspections as set out in section 15(14)of Building By-law 7362/14,as amended; and . � (f) an administration fee as determined by thet,pirector, \ - (13) to post, prior to applying for authorizatio9 Acommence nstructior the Servicing, a security deposit(the`Security')in the formof cash or letter of credit(inform satisfactory to the City's Treasurer)or an alternatilforrriof sec �ty that is acceptable to the City in� the amount of$274,902 for the Servicing'. Su`ch,secunty shall be held to cover the cost of: (a)demolishing an�,dx,ernoving t t elServicing�, if necessary, (b)clearing all debris refuse, (c) grading,seeding and le tiling the Lands /) . (d) rectifying any unsafe site conditions following any such demolition, and (e)additional inspections as set ouhin section 15(11)of Building By-law 7362/14, y �a�s cnended,`� , (14) to stop th s�uk�,.��ect cons ruction and sew re the site from public access, if the Chief Building Official,acting`reasonably, determines that a Building Code contravention exists that would prevent t e lawful continua#�o ►of c4nstion or if the Fire Chief, acting reasonably, dter.,ine that any�of the ModelfHomes constitute a danger to the health or safety of any p'etso.n. \. `° r° . (FS)that the Cit s not, by rea°so' of the issuance of any conditional permit on the Lands, under "' y obligation-o issue a riding permit relating to the complete building and service. • connections thereto; ( ,6 to provide a surrey of the location of the building,as part of the complete permit application,toe sure zoning compliance; , s (17) to obtain aalliaapprovals prerequisite to the issuance of a building permit for the Model Homes�ii r s.8(2) of the Building Code Act on or before (approx. 6 months from date of Agreement); (18) to arrange and comply with all mandatory building and plumbing inspections required by the City; (19) to ensure that no construction material or debris associated with the construction of the Model Homes or the Servicing will be stored or allowed to accumulate on any City or Regional road; (20) to provide the City with proof of insurance, in a form satisfactory to the City with respect to the construction of the Model Homes in an amount of not less than$5,000,000.00 per occurrence;and . 3 54 (21) to permit inspection of the Servicing by City staff at such time or times during the construction process as required by the City, it being understood that such inspections are required as a precondition to assumption of the Servicing by the City 5. The Owner shall comply with all requirements of the Region of Durham. If upon review of final approved engineering drawings and siting for the plan of subdivision it is determined by the Director or by the Regional Municipality of Durham (the"Region"), acting reasonably,that any of the Model Homes or the Servicing under this Agreement do not comply with regulations and other requirements of the City or the Region (ex.zoning compliance,engineering approval of subdivision),then the Owner agrees to assume full responsibility for completing such alterations or reconstruction at its own expense or for taking such other steps are required to bring the Model Homes and the Servicing under this Agreement into compliance. The Owner . acknowledges that the City is not, by reason of the issuance of any conditional permits for any of the Model Homes,or by reason of approval of any Servicing, un d'e, any obligation to provide further approvals or permits relating to servicing or structures of njrkkind on the Lands, however,the City shall provide the Owner with reasonable time to complete all required alterations or reconstruction works at the Owner's own expense and/or pursue a Committee of Adjustment application or a Rezoning application where to do so could solve the subject compliance matter(s). In this regard, if such application(s)is/ate of successful or not pursued to completion within a reasonable time as determined by the city, acting reasonably,then the Owner covenants and agrees to redline the subdivision plan`to accommodate compliance to the satisfaction of the Director, Planning and Development or, at the City's option,to demolish the non-complying Model Homes and remove any Servicing ago cost 6'4e City. Should the Owner neglect or refuse to demolish the said no< complyingModel Homes or to remove the Servicing following the pursuit of all other optics contemplated herein-;and following receipt of written notice from the City to do so,the Own'erhereby grants permission tothe City to enter upon the Lands and the adjacent lands and to demolish t odel Homes<and remove the Servicing at the Owner's expense,with the co eM costs of'`suchdemolition and removal being added to the tax roll and collected in the same`'Tmanner as taxes 4 6. The Owner hereby agrees thatno part of.;the Model Homes:shall be occupied for residential purposes and no water, sanita or storm sewer service connection shall be made until after: t / • (1) the plan of subdivision relating to draft p1an`tSP-20009-13 is registered on the Lands; \., t (2) all applicable develoRnment charges and any other applicable fees(not already paidat the • time of issuance of the'•conditional permit)have been paid to the City,the Region and the • Durham Board of,Education; ^' (3) aljwater supply, sanjtary wei and st m sewer servicing is complete, inspected, ' ,operational avid approved for use bythe City and the Region; . ti 4a e.„.„---- the dwellIl gs.have dire tao ss to a public road,to the satisfaction of the Director and Y Chief Buildings fficial; . '(5) a ilding permi has been issued under s.8(2)of the Building Code Act,for service connections, and (6) satisfacto o`ecu anc final building and planting inspections of the Model Homes have ( ) �ry�• p Y, 9 P 9 � p been made under the authority of the Ontario Building Code, as amended from time to time and an'occupancy permit has been issued. 7. The Owner hereby releases and forever discharges the City from any and all claims or actions of any kind of which it, its heirs, executors,successors or assigns may have arising out of the City exercising any of its rights not to issue subsequent approvals,or to demolish and remove the Model Homes and debris and to grade the Lands as set out under this Agreement. 8. The Owner hereby indemnifies and saves the City harmless against all actions, causes of action,suits, claims,demands and costs whatsoever arising by reason of any matters arising under the terms of this Agreement. _ 9. The parties agree that the provisions of this Agreement shall be in addition to,and shall in no way limit the City's rights as set out in the Planning Act. 4 55 10. The Owner covenants and agrees to pay the City or to reimburse the City for registration fees and administrative costs incurred by the City by reason of the registration of this Agreement on title to the Lands. i 1. The Owner hereby acknowledges that no assurance can be given by the City as to the timing of the issuance of any required further approvals or permits. 12. The parties agree that the City has the jurisdiction to enter into this Agreement pursuant to the provisions of the Building Code Act. The Owner agrees that it shall not question the jurisdiction of the City to enter into, or enforce any of the terms Qr provisions of this Agreement,nor question the legality of any portion thereof. 13. The Owner agrees that it shall not assign this Agreement (or noti • . ATTACHMENTS �'TO REPORT# L U co—IS- . / .of. TAUNTON ROAD WEST 70.11 NTTTtIO•E N71"16.401 87.73 • 38.38 MI - I- - — 0 0 o e Maw , • • ENTRY RAGS 10116' MARKETING SON I��i • CLOCK TOWER 0. 0 ENTRY FLAGS 0 0 o ) 0 A , 0 A R19J � 1.1,50 '�./ 30 17,71 tlPARKING LOT • ' LA VI JI m.o. 0 c Jq V 92 167 t0 gi SALES P 13:17 1. 0 K ��h N . --a Q P TRAP X FENCE mr�7�T WALKWAY • 111 TREWS W/ .3. SEATING SI1-' T T-, fi (� --r - ----� IL --r- MENINX 1' - 30' 36 36' 30' 43' 36i 3�' " X` CORNS' -4 rqq 0 C 0 • : rii e Q4 l{iii}{�. Ill it! g. :3 rill m :p 7€ 1 i; ti a �1 111 11 '6 rE SEE _1_ • Call c i ICKERING May 19, 2015 • By-laws 7422/15 Being a by-law to regulate that winter maintenance will not be performed on portions of five highways under the jurisdiction of the City of Pickering. [Refer to Executive Pages 38 and 38] 7423/15 • Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Pages 70 and 71] 7424/15 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2015 and to establish the Tax Rates necessary to raise i dtes for r • • • •the residential, pipelinesuch, farm sums and and managed establish forest the f renal alty uet ax da classes. [Refer to Executive Pages 77 to 81] 58