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Attendees:
Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
April 28, 2015
7:00 pm
City Hall, Main Committee Room
Tanya Ryce, Supervisor, Cultural Services
Vince Plouffe, Supervisor, Facilities Operations
Katrina Pyke, Coordinator, Museum Operations
Joan DeGennaro, Clerk/ Typist C&R (Recording Secretary)
Jim Calder, Pickering Museum Village Advisory Committee
Laura Coulter, Pickering Museum Village Advisory Committee
Rose Ann Cowan, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Don Hudson, Pickering Museum Village Advisory Committee
Graham Lowman, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Greg Oakes, Chair, Pickering Museum Village Foundation
Absent:
Laura Drake, Pickering Museum Village Advisory Committee
Pam Fuselli, Pickering Museum Village Advisory Committee
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Welcome
T. Ryce welcomed everyone and called the meeting to order at
7:05 pm.
2. Approval of Minutes and A enda
The following changes are required to the March 24 minutes
• Date change to March 24
• Item 2- Moved by L. Calvellli to be changed to L. Coulter
• Item 3- Bingo money is accumulating faster than- add-
the Foundation has projects to spend it on
• Item 7- Terms of Reverence to be changed to Terms of
Reference
Motion: To accept the March minutes with the above noted
changes
Moved by: P. Savel
Seconded by: K. Emmink
Carried
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
Motion: To approve the agenda for the April 28t" meeting.
Moved: P. Savel
Seconded: L. Coulter
Carried
3. Report b PMVF Chair
G. Oakes delivered the Foundation report.
• Started planning for fundraising for this year
• Waiting for feedback on the Temperance House cladding
project
• Foundation is waiting to hear when the money is required
for the Visitor Services Centre Feasibility Study
G. Oakes asked if there are more projects for their funding
consideration.
Potential projects are with V. Plouffe to consider.
A discussion took place regarding the Feasibility Study and
PMVF fundraising plans:
Regarding the TRCA Lands, T. Ryce advised that there is an
agreement between the City and the TRCA with the intent to
purchase and sell the land in question; the purchase to take
place at a later date. There is are recorded minutes from the
TRCA indicating the intent to sell the lands to the City of
Pickering; and the use of the lands by the museum are also
noted in the TRCA's master plan for the new Conservation
Area. Currently the land purchase is in the long-term capital
purchase for 2018.
The Director, Culture & Recreation recommends that the study T. Ryce to discuss
be deferred two years, or until the Visitor Services Centre with City Treasurer
building project has been prioritized by Mayor and Council. timelines to be
considered for the
Discussion occurred surrounding the appropriate timing of the Feasibility Study.
feasibility study.
4. Action Items Out oin Committee
T. Ryce noted that there were some action items from the
previous committee's January meeting for the new committee to
consider.
Letter to the Foundation: Item 7 Strategic Plan January 14,
2015 minutes:
• Committee members to have input on letter to
Foundation regarding motion from January meeting
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
• Discussion around the letter took place
• There is a cost sharing expectation with the Foundation
Motion: T. Ryce to draft letter
That a letter be drafted to the PMVF from the PMV to the Pickering
Advisory Committee requesting a short term (2 year) and Museum Village
long term (5 year) fundraising plan. The short term plan to Foundation on behalf
include plans for reaching a$90,000.00 target for the PMV of the Advisory
Visitor Services Centre Feasibility Study. Committee.
Moved: P. Savel
Second: R. Cowan
Carried
Motion:
That Terry Arvisais and/or Greg Oakes be invited to share a
presentation provided at a fundraising / feasibility study
workshop attended, to the PMV Advisory Committee at a
future meeting.
Moved: R. Cowan
Seconded: L. Coulter
Carried
5. Sub-Committee Reports:
All members arrive at
Collections Committee: the Recreation
Complex on April 28
• 10 more artifacts have been prioritized. at 5:45 pm to assist
and to mingle with
Volunteer Recognition Committee: the guests.
• No report at this time.
• The committee could benefit from a list of inemberships T. Ryce to provide G.
to affiliated associations. Lowman with a list
associations /
memberships.
Facility Improvements Committee:
• Forecasted 2016-19 expenditures T. Ryce to distribute
• Finalized the 2016 projects all subcommittee
• Drafted and reviewed forecast for 2020 reports with the
minutes.
V. Plouffe will provide an overview of the Oddfellows Hall
project at the May on-site meeting. V. Plouffe to provide
Tanya with PDF on
Oddfellows Hall.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
6. Annual Work Plan
Work plan tasks were brainstormed and charted (refer to Sub-Committee
attached documents). Chairs to take
prioritize tasks for
It was suggested that Volunteer Recognition Sub-Committee this year and for the
members attend volunteer orientation sessions to get to know term and submit final
volunteers, welcome them, and to act as ambassadors to the work plans to K.
volunteers. Pyke by May 18.
The next five year strategic plan will be included in a future
meeting agenda. K. Pyke to prepare
the final draft work
plan for the May 26
meeting.
7. Desi nate to PMVF
T. Ryce asked for someone to step forward to be the
committee's representative at the PMV Foundation meetings.
Motion:
The Pickering Advisory Committee request that the
minutes of the Pickering Museum Village Foundation be
forwarded to the Pickering Museum Village Advisory
Committee monthly.
Moved: P. Savel
Seconded: D. Hudson
Carried
8. Dele ations 2015
The following list was compiled of potential delegations to
attend future meetings:
• Planning Department: Seaton Development update
• Durham Region Transit: Route Changes and the
potential improved access to PMV
• Go Transit: Routes and Access to PMV
• Federal Park: Partnering Potential with Rouge Park
• Western Front Association: World War 1 and 2
partnership potential
• Legion: Partnerships
• U of T: Programing Partnerships
• First Nations: Programming Partnerships
The first half hour of the monthly meeting would be allocated to
delegation presentations when scheduled to attend.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
9. Other Business
A Cultural Plan Advisory Committee will be formed in the fall, to
assist in implementing the 10 year cultural plan endorsed by
City Council. A member of the PMV Advisory Committee would
be an asset to this committee.
D. Hudson congratulated staff and volunteers on quality of "The
Old Lady Shows Her Medals" production and recommended
that the new members attend some of the events offered at the
Pickering Museum Village as soon as they can so that they are
broadly informed.
J. Calder advised that members review Heritage Pickering
monthly minutes to be more informed about architectural
conservancy issues in the municipality, particularly Seaton.
These are available on the City's website.
Motion to adjourn: P. Savel
Seconded by: J. Calder
Carried
Meeting Adjourned: 8:50 pm
Copy: Director, Culture & Recreation
City Clerk
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