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HomeMy WebLinkAboutJune 3, 2002 Council Meeting Minutes ~onday,June3,2002 7:08 p.m. PRESENT: Mayor Wayne Arthurs -. COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator (I) ADOPTION OF MINUTES - Regular Meeting of May 21,2002 Special Meeting of May 21, 2002 PRESENT A TION (In 1. Mayor Arthurs made a presentation to various community groups for their participation in the installation of a New Community Sign. DELEGATIONS (lln 1. Sylvain Trepanier, representing PESCA and PACT requested Council to approve a grant in the amount of $20,000, matching the donation given by the community, to assist in the Ontario Municipal Board Hearing with respect to Pickering Harbour Company. These funds will be used to pay legal fees and expert witnesses. (IV) RESOLUTIONS Resolution #87/02 - Appendix #1 - Moved by Councillor Brenner Seconded by Councillor Pickles That the Report of the Finance & Operations Committee dated May 27, 2002, be adopted, with the following amendments: - 1 - Council Meeting Minutes ~onday,June3,2002 7:08 p.m. -. Item #1 That OES 023-02 concerning Fluorescent Yellow-Green School Area and School Crossing Signs be referred back to staff for a further presentation at the Finance & Operations Meeting on September 23rd. CARRIED Item #9 Councillor Ryan declared a Conflict of Interest as he is an employee of a company involved in this process. Council considered the following motions in conjunction with the above resolution: Resolution #87/02(a) Moved by Councillor Johnson Seconded by Councillor McLean That OES 023-02 concerning Fluorescent Yellow-Green School Area and School Crossing Signs be referred back to staff for a further presentation at the Finance & Operations Meeting on September 23rd. - CARRIED Resolution #88/02 Moved by Councillor Pickles Seconded by Councillor Johnson That Report to Council OES 26-02 regarding the construction of the Family Change Room, Fitness Area and Stair, at the Pickering Recreation Complex be received; and 1. That Tender No. T-13-2002 submitted by Bemocon Contracting Ltd., for the construction of the Family Change Room, Fitness Area and Stair (not including Itemized Price C), at the Pickering Recreation Complex, in the amount of$437,628.00 plus G.S.T., be approved; and 2. That the total gross project cost of $508,794.63 and a total net project cost of $489,774.27 including the tender amount and other associated costs be approved; and 3. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt through the Region of Durharn; and - a) That debt financing in the amount of $489,000.00 for a period not exceeding 10 years, at a rate to be determined, the approved and the balance of $774.27 be financed from current funds; and b) That financing and repayment charges in the amount of approximately $70,000.00 be included in the annual Current Budget for the City of Pickering commencing in 2003 and continuing thereafter until the loan is repaid; and -2- ~. oI- l' f :'" ~~.J.,"{ ..,.~ .... " Council Meeting Minutes ~onday,June3,2002 7:08 p.m. - c) That the Director, Corporate Services & Treasurer has ~ert~ed that. thi~ loan and the repayment thereof falls within the City's Debt and ~~ctal ObligatIOns appr~ved Annual Repayment Limit for debt and other financial obligatIons for 2002 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. CARRIED Resolution #89/02 Moved by Councillor Ryan Seconded by Councillor Johnson WHEREAS all Canadians owe a debt of gratitude for the sacrifice made by all Canadian World War II veterans whose contribution to the war effort protected the :&eedoms that Canadians enjoy as a way of life for generations into the future; and -. WHEREAS there is a need to preserve the memory and tell the story of Canada's World War II veterans contributions and efforts during the Second World War; and WHEREAS the Canadian efforts at the D-Day invasion at Juno Beach at Courseulles-sur-Mer in Normandy, France, on June 6, 1944 must particularly be memorialized; and WHEREAS the Juno Beach Centre Association has been established to commemorate and tell the story of the Canadian participation in all war theatres in World War II through the Canadian World War II memorial museum and education center that will open at Courseulles-sur-Mer, France on June 6, 2002; and WHEREAS the City of Pickering can commemorate its World War II veterans and provide financial support to the Juno Beach Centre through participation in the Group Brick Program that will contain a graphic symbol such as the City's logo along with appropriate wording and mounted on the walls of one of several kiosks built near the entrance to the Center; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby authorizes the purchase of two bricks at $2,500.00 each, including taxes, to be placed at the Juno Beach Centre, which when combined shall contain the logo of the City of Pickering and appropriate wording on behalf ofthe Council and residents of Pickering; and FURTHER THAT this purchase in the amount of $5,000.00 (including taxes) be charged to Account 2195 (Grants to Organizations and Individuals). -- CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs - 3 - Ûú¡ 0/ A I~t.~ ... ~ ~~C Council Meeting Minutes ~onday,June3,2002 7:08 p.m. Resolution #90/02 - Moved by Councillor Holland Seconded by Councillor McLean For Leave to Introduce a motion concerning a contribution of $20,000.00 to PESCA and PACT to assist with legal fees and expert witnesses appearing at the Pickering Harbour Company Ontario Municipal Board Hearing. LOST Resolution #91/02 Moved by Councillor Holland Seconded by Councillor Brenner For Leave to Introduce a motion concerning Kyoto Protocol. CARRIED Resolution #92/02 - Moved by Councillor Holland Seconded by Councillor Brenner That the Council for the City of Pickering ratify the model resolution forwarded by the Federation of Canadian Municipalities, regarding the Kyoto Protocol; and That the Mayor of the City of Pickering be authorized to sign the Toronto intergovernmental Declaration on Clean Air at the Toronto Third Annual Smog Summit to be held on June 21, 2002; and That the City of Pickering investigate ways to reduce air pollution through point sources, municipal operations, as well as through fuel and equipment procurement and through consolidating and rationalizing municipal operations, as opportunities arise. CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs OTHER BUSINESS - 1. Councillor Holland commented on the request by PESCA and PACT for financial assistance ftom the City towards the legal fees and expert witnesses appearing at the Ontario Municipal Board Hearing concerning Pickering Harbour Company. Councillor Holland gave notice ofa motion concerning a $20,000 grant to PESCA and PACT. 2. Councillor Brenner requested staff follow-up with the Region concerning the Regional Chairman's Task Force on Affordable/Sustainable Housing questioning the potential for any ofthe 500 units proposed for Durham allocated to Pickering. 3. Councillor Brenner advised that the official opening of the Petticoat Bridge will take place on June 8th at 11 :00 a.m. -4- - -. 9. 10. 11. 12. Council Meeting Minutes ~onday,June3,2002 7:08 p.m. 4. Councillor Pickles questioned if responses have been received from the Provincial Ministries concerning the on-going dumping issue in Kinsale. He directed staff to correspond with Janet Ecker, M.P.P. and the Ministries of Transportation and Environment requesting their response to previous correspondence on this subject and to report back to Council. Councillor Ryan advised that Mr. Zwicker will be presented with the Senior of the Year Award. 5. 6. Councillor McLean commented on the $20,000 grant request by PESCA and PACT to assist with their legal fees and expert witnesses at the Ontario Municipal Board Hearing concerning Pickering Harbour Company. Resolution #93/02 Moved by Councillor McLean Seconded by Councillor Holland For Leave to Introduce a Motion concerning a grant request for $20,000 ftom PESCA and PACT. LOST Recorded Vote: Yes: Councillors Brenner, Holland and McLean No: Councillors Johnson, Pickles, Ryan and Mayor Arthurs 7. Councillor Johnson advised that the Big Brothers Golf Tournament has been scheduled for June 18th. 8. Councillor Johnson commented on his participation in the Frenchman's Bay Festival being held this weekend. Councillor Johnson advised that the Altona West 10th Anniversary Street Dance will be held on June 22od. Councillor Johnson requested an update ftom staff on the Brougham Fire Hall. Councillor Johnson requested staff to review the No Parking By-law and ensure that proper signage is in place. Councillor Johnson commented on the passing of Constable Terry Ryan. VI CONFIRMATION BY -LAW - By-law Number 5990/02 Councillor Johnson, seconded by Councillor Holland, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Council Meeting of June 3, 2002. CARRIED - 5 - Council Meeting Minutes ~onday,June3,2002 7 :08 p.m. Resolution #85/02 - Moved by Councillor McLean Seconded by Councillor Holland That pursuant to Section 55(7) of the Municipal Act, RS.O. 1990, c MA5, as amended, the Council of the Corporation of the City of Pickering hereby resolves to conduct a closed meeting to discuss a financial matter. CARRIED Mayor Arthurs distributed and a discussion followed regarding correspondence from the Social Development Council requesting financial assistance. Resolution #86/02 Moved by Councillor Pickles Seconded by Councillor McLean That Council rise from this In Camera session at 9:03 p.m. CARRIED .-. (VIn OTHER BUSINESS 1. The Chief Administrative Officer distnòuted a memo from the Libraries Chief Executive Officer concerning the well situated on the Valley View Public School site. 2. The Director, Planning & Development requested direction concerning bringing forward the Simca - Trade Centre Application to the July 29th Committee of the Whole/Council Meeting. He was directed to bring this item forward in September. 3. The Director, Operations & Emergency Services advised that a request had been submitted for the use of the Millennium Square the weekend of July 27th and 28th. This request will be refused due to the public activity during summer months. 4. Councillor Holland commented on the grant request by Frenchman's Bay Festival volunteers. Resolution #94/02 Moved by Councillor Holland Seconded by Councillor McLean -- That a one time grant in the amount of $1,300 be allocated to the Frenchman's Bay Festival for the rental of a showmobile; and That this grant be allocated in Account 2195 (Grants to Organizations & Individuals). CARRIED (VIIn ADJOURNMENT The Meeting adjourned at 9:40 p.m. -6- Council Meeting Minutes Monday, June 3, 2002 7:08 p.m. - DATED ~, 1fS'lo¿ ~ MAYOR - /' /~ ÆfL ~. -. - - 7 - Appendix I Finance & Operations Committee FOC 2002-5 That the Finance & Operations Committee of the City of Pickering having met on May 27, 2002, presents its fifth report to Council and recommends: -. 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 024-02 TENDER T -2-2002 - REMOVAL AND REPLACEMENT OF CONCRETE BOX CULVERT. WHITEV ALE ROAD That Report OES 024-02 of the Division Head, Municipal Property & Engineering be received by Council; and 1. That Tender No. T -2-2002 submitted by Winstar Construction Corp. in the amount of $96,802.90 including 7% G.S.T. be accepted; and 2. That a project cost of $99,879.29 including the tendered amount and other associated costs be approved; and 3. That funding in the amount of $99,880.00 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing in the amount of$99,000 for a period not exceeding ten years, at a rate of approximately 6% per annum, be approved for removal and replacement of concrete box culvert on Whitevale Road, and the balance of $880 be financed ftom the 2002 Current Budget; and -. b) That financing and repayment charges in the amount of approximately $13,570 be included in the annual Current Budget for the City of Pickering commencing in 2003 and continuing thereafter until the loan is repaid; and c) That the. Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2002 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing. 5. That the appropriate staff of the City of Pickering be authorized to take any actions necessary to give effect thereto. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 025-02 PURCHASE OF TORO GROUNDS MASTER 580-D ROTARY GANG MOWER - That Report OES 025-02 of the Division Head, Municipal Property & Engineering, concerning the Purchase of Toro Groundsmaster 580-D Rotary Gang Mower, be received; and 1. That Co-operative Tender No. C339-02 submitted by Turf Care Products in the amount of $83,228.00 plus 7% G.S.T. and 8% P.S.T. for a total purchase price of $95,712.20 and a net cost after G.S.T. rebate of$92,383.25 be accepted; and 2. That funding in the amount of $92,400.00 be transferred ftom the Parkland Reserve Fund as was approved in the 2002 Capital Budget be approved; and -8- - - - Ciú¡ o~ .A ~.F"~ Œ ~~I~-.".'..-.--' --,~'I' . L' " - . .J Appendix I Finance & Operations Committee FOC 2002-5 3. That the appropriate officials of the City of Pickering be authorized to take necessary action to give effect hereto. 3. PLANNING & DEVELOPMENT REPORT PD 25-02 TWO UNITS IN HOUSES 1. That City Council receive for information the report of the Director, Planning & Development, dated May 10, 2002 report number PD 25-02. 2. That City Council authorize the Planning & Development Department to advertise and host a Public Information meeting in the Fall of 2002 for both Official Plan amendment and zoning by-law amendments that would pennit two units in certain dwelling types. 4. CORPORATE SERVICES REPORT CS 06-02 2002 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATION 1. That Report CS 06-02 of the Director, Corporate Services & Treasurer, concerning 2002 Annual Repayment Limit for Debt and Financial Obligation, be forwarded to Council for information. 5. CORPORATE SERVICES REPORT CS 08-02 FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION That Report CS 08-02 of the Director, Corporate Services & Treasurer, concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. 6. CORPORATE SERVICES REPORT CS 09-02 SECTION 442/443 OF THE MUNICIPAL ACT ADJUSTMENTS TO TAXES 1. That Report to Council CS 09-02 ofthe Director, Corporate Services & Treasurer be received; and 2. That write-offs of taxes due to change in assessment as provided under section 442 of the Municipal Act, RS.O. 1990 as amended, be approved; and 3. That appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 7. CORPORATE SERVICES REPORT CS 11-02 2002/2003 PROPERTY AND LIABILITY INSURANCE That Report CS 11-02 of the Director, Corporate Services & Treasurer concerning 2002/2003 Property and Liability Insurance, be received by Council; and 1. That the City of Pickering renew its property, liability and other coverages through the Frank Cowan Company at a 2002/03 renewal premium of approximately -9- Ciú¡ o~ Appendix I Finance & Operations Committee FOC 2002-5 $329,352 plus applicable taxes for the period July 1, 2002 to July 1, 2003 inclusive; and - 2. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle and claims within the total deductible limit where it is in the City's interest to do so; and 3. That the Director, Corporate Services & Treasurer be authorized to pay the total cost of any insurance claims settled that fall between the previous deductible and the new one, including any adjusting and legal fees, from the Self Insurance Reserve; and 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to protect the assets ofthe City and it's elected officials and staff; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 8. CORPORATE SERVICES REPORT CS 10-02 SUPPLY & INSTALLATION OF SERVERS SUPPL Y & DELIVERY OF PERSONAL COMPUTERS QUOTATION NO. Q-21-2002 .- That Report CS 10-02 of the Manager, Information Technology concerning Supply & Installation of Servers and Supply & Delivery of Personal Computers, be received; and 1. That Council approve the quotation submitted by Metacomm for the provision of specific computer hardware as stated in Quotation No. Q-21-2002, in the amount of $116,184.00 (P.S.T. and G.S.T. extra); and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. -.. .10-