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April 20, 2015
• cat/ 00 Council Meeting Agenda PICKERING Monday, April 20, 2015 Council Chambers • 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes . Page Council Meeting Minutes, March 23, 2015 1-16 Executive Committee Minutes, April 13, 2015 17-21 Planning & Development Committee Minutes, April 13, 2015 22-24 IV) Presentations 25 V) Delegation 26 VI) Correspondence VII) Committee Reports 27-29 Report 2015-04 of the Executive Committee VIII) Reports — New and Unfinished Business 30-49 Report ENG 05-15 Report ENG 06-15 IX) Motions and Notice of Motions X) By-laws 50-66 Accessible For information related to accessibility requirements please contact D I C V A I r Roberts FV Linda Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(a�pickerina.ca XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment • Citq co Council Meeting Minutes Monday, March 23, 2015 KOCM" 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: • T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Grant - Chief Executive Officer, Library S. Karwowski - Division Head, Finance &Treasurer D. Shields - City Clerk J. Halsall -Manager, Budgets & Internal Audit L. Harker - (Acting) Supervisor, Legislative Services (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #27/15 Moved by Councillor Johnson Seconded by Councillor McLean Council Meeting Minutes, February 23, 2015 Executive Committee Minutes, March 2, 2015 1 1 City o0 _' • Council Meeting Minutes Monday, March 23, 2015 ace���urac 7:00 PM - Council Chambers Planning & Development Committee Minutes, March 2, 2015 Executive (Budget) Committee Minutes, March 5, 2015 Carried (IV) Delegations 1. Khaled EI-Dalati, Vice President, Parsons Re: 407 Transitway Planning/Preliminary Design Environmental Assessment of Kennedy Road to Brock Road Tarita Diczki, Ministry of Transportation and Khaled EI-Dalati, Vice President, Parsons, appeared before Council to provide a presentation detailing the 407 Transitway Planning/Preliminary Design Environmental Assessment of Kennedy Road.to Brock Road. Mr. EI-Dalati provided an overview of the project background, ridership forecasts, and the project schedule, noting that they are currently in the assessment of preferred sites phase. He also noted that 2015 will include an environmental field investigation and that they are investigating station alternatives and preferred site locations. A question and answer period ensued regarding bike lanes, commuter parking and open houses for residents. Mr. EI-Dalati noted that at this time two transit stations had been included for Pickering, one at Whites Road and another on Brock Road. 2. Brian McGee, Senior VP, Pickering Nuclear Laurie Swami, Senior VP, Decommissioning and Waste Ontario Power Generation Re: Update on Pickering Nuclear Brian McGee, Senior VP, Pickering Nuclear and Laurie Swami, Senior VP, Decommissioning and Waste, Ontario Power Generation, appeared before Council to provide an update on the Pickering Nuclear Plant. Mr. McGee provided an overview of the highlights from 2014, including an $811 million net income and achieving OPG's best safety record since 1999. Plans for 2015 include continued focus on safety and quality culture, an international peer review and a draft station decommissioning strategy. Ms. Swami provided an overview of the planning for end of commercial operations for the plant, which is slated for 2020. Key milestones include examining the broad impact of the shutdown, including effects on employees, community, economic impact and plans for the repurposing of the site. A question and answer period ensued regarding•the repurposing of the site, including questions about the phased approach to the use of lands and community involvement in committees. 2 2 co A Council Meeting Minutes Monday, March 23, 2015 Ogn -ar 7:00 PM -Council Chambers 3. Derek Richmond Re: Corr. 08-15 Canada Post Elimination of Home Delivery Services Derek Richmond, representing Canada postal workers union, appeared before Council to urge Council to endorse Corr. 08-15, which requests that Canada Post not eliminate home delivery services. Mr. Richmond noted that the decision for the use of community mailboxes appears to have been made in haste and that he believes the negative impacts'include the reduction in property values, increased graffiti, safety concerns and accessibility issues. (V) Correspondence 1. Corr. 08-15 Michael Graves, Clerk Town of Ingersoll 130 Oxford Street Ingersoll, ON N5C 2V5 Resolution #28/15 Moved by Councillor O'Connell Seconded by Councillor Cumming That Corr. 08-15.received from Michael Graves, Clerk, Town of Ingersoll, seeking Council support of their opposition to the Canada Post Corporation eliminating home delivery service, which was adopted at their meeting of February 9, 2015, be endorsed. Carried on a Recorded Vote as Follows Yes No Councillor O'Connell Councillor Johnson Councillor Pickles Councillor Ashe Councillor Cumming Councillor McLean Mayor Ryan (VI) Committee Reports Planning & Development Committee Reports 3 3 of Council Meeting Minutes Monday, March 23, 2015 110-SIN 7:00 PM - Council Chambers 1. Director, City Development, Report PLN 01-15 Invitation to Participate in ISO 37120: "Sustainable Development of Communities— Indicators for City Services and Quality of Life" World Council on City Data A new global standard on City Indicators Council Decision 1. That Report PLN 01-15 of the Director, City Development regarding the ISO 37120 Indicators for City Services and Quality of Life certification program, be received; 2. That staff be authorized to further investigate the feasibility, resource and financial implications of participating in ISO 37120, and report back in the fall of 2015; and 3. Further, that a copy of Report PLN 01-15 be forwarded to Global City Indicators Facility and the World Council on City Data. Resolution #29/15 Moved by Councillor Pickles Seconded by Councillor McLean That Report 2015-02 of the Planning & Development Committee meeting held on March 2, 2015 be adopted. Carried Executive Committee Reports 1. Director, Culture & Recreation, Report CR 01-15 Age-Friendly Community Planning Grant -Endorsement of City of Pickering Application Council Decision 1. That Report CR 01-15 of the Director, Culture & Recreation regarding the Age- Friendly Community Planning Grant be received; 2. That Council authorize staff to initiate the Age Friendly Community Planning Grant program as outlined in the City of Pickering application attached, subject to the receipt of provincial funds under Ontario Seniors' Secretariat Age-Friendly Community Planning Grant; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 4 4 • 00 = Council Meeting Minutes _'' ''= Monday, March 23, 2015 COS MIME 0 7:00 PM - Council Chambers 2. Director, Culture & Recreation, Report CR 02-15 The Claremont Lions Club -Management Agreement Renewal Council Decision 1. That Report CR 02-15 be received by Council; 2. That the Mayor and City Clerk be authorized to execute a management agreement renewal to which the Claremont Lions Club will be permitted to continue to provide certain management services to the City at the Claremont Community Centre from April 1, 2015 to March 31, 2020, that is in a form and substance acceptable to the Director,Culture & Recreation and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 04-15 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That Report FIN 04-15 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, Corporate Services & City Solicitor, Report FIN 05-15 Commodity Price Hedging Agreements Report Council Decision It is recommended that Report FIN 05-15 from the Director, Corporate Services & City Solicitor regarding commodity price hedging agreements be received for information. 5. Director, Corporate Services & City Solicitor, Report FIN 06-15 Statement of the Treasurer Respecting 2014 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees 5 5 __ i 00 -A Council Meeting Minutes _ Monday, March 23, 2015 CS SONI-0■1 7:00 PM - Council Chambers Council Decision It is recommended that Report FIN 06-15 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2014 be received for information. Resolution #30/15 Moved by Councillor Pickles Seconded by Councillor McLean That Report 2015-03 of the Executive Committee meeting held on March 2, 2015 be adopted. Carried (VII) New and Unfinished Business 1. Director, Engineering & Public Works, Report ENG 04-15 Tender for Streetlight Maintenance and Electrical Locates -Tender No. T-1-2015 A brief question and answer period ensued regarding types of lighting and costs. Resolution #31/15 Moved by Councillor Ashe Seconded by Councillor Cumming 1. That Report ENG 04-15 of the Director, Engineering & Public Works regarding Tender No. T-1-2015 for Streetlight Maintenance and Electrical Locates be received; 2. That Tender T-1-2015 as submitted by Langley Utilities Contracting Ltd. in the total tendered amount of$1,262,471.03 (HST included) with a net project cost of $1,136,894.27 ( net of GST rebate) be approved for the three period from April 1 2015 to February 28, 2018, subject to the annual review by the Director, Engineering & Public Works, and extension to the contract by the Manager, Supply & Services; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. Carried 6 6 Cali Council Meeting Minutes Monday, March 23, 2015 IONTONITK ti 7:00 PM - Council Chambers 2. Director, Corporate Services & City Solicitor, Report FIN 07-15 2015 Current Budget and Financial Statements Excluded Expenses Reporting as Required by Ontario Regulation 284/09 Resolution #32/15 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor be received; and, 2. That Report FIN 07-15 of the Director, Corporate Services & City Solicitor regarding the exclusion of certain expenses from the 2015 Budget be adopted in accordance with the provisions of Ontario Regulation 284/09 of the Municipal Act, 2001. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 08-15 2015 Current and Capital Budget Resolution #33/15 Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report FIN 08-15 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2015 Current Budget expenditure for personnel costs, consisting of salaries and wages (Account-1100), overtime (Account 1200) and employer contributions (Account 1400), in the total amount of$50,019,247 be approved; b) That the 2015 Gross Current Budget expenditures for City purposes in the amount of$34,628,981 (excluding personnel expenditures) less estimated current revenues of$29,247,752 (City Revenues of$28,598,752 plus $449,000 for assessment growth plus supplementary taxes of$200,000) and net transfer from the Rate Stabilization Reserve of$1,639,963 for City operations be approved; c) That the Capital from Current expenditure in the amount of$1,043,100 funded from property taxes be approved; 7 7 Citq 00 _ Council Meeting Minutes Monday, March 23, 2015 O W k 7:00 PM - Council Chambers d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $533,000 for the Roads and Bridges Special Levy, for a total final levy of$55,336,613 being an increase of approximately 3.79% over the 2014 budget, be approved; 2. That the 2015 Capital Budget for the City of Pickering with a Gross Expenditure of$22,059,853 be adopted as presented below: a) That the following capital financing sources be approved as presented in the 2015 Capital Budget: Transfer from Current Fund to Capital Fund $1,043,100 Transfers from Reserves: - Rate Stabilization Reserve (7021) 4,512,500 -Vehicle Replacement Reserve (7040) 1,148,000 - Replacement Capital Reserve (7001) 245,375 - Rec. Complex Arena reserve (7036) 40,000 - Easement Settlement Reserve (7041) 20,000 - Dunbarton Pool Surcharge (7032) 10,000 - Provision for Eastern Branch Library Res (7042) 5,000 Transfers from Reserve Funds: - Operations Centre (7708) 1,725,474 - Development Charges (7605 to 7621) 1,625,768 - Federal Gas Tax Funds (7505) 881,000 - City Share Dev. Charges Projects (7022) 726,296 - Roads and Bridges (7709) 682,000 - Parkland Development (7502) 227,500 -Third Party Contribution (7501) 209,400 - Building Permit Stabilization (7506) 95,000 Debt- 5 yr 677,000 Debt - 10 yr 2,730,500 Internal Loan - 5 yr 1,200,000 Internal Loan - 10 yr 653,334 York Region Funding Agreement 2,260,000 Federal Grant- Small.Communities Fund 331,470 Federal Grant- Other 0 213,333 Provincial Grant- Small Communities Fund 331,470 8 8 Cat/ o1 Council Meeting Minutes Monday, March 23, 2015 7:00 PM - Council Chambers Provincial Grant- Ontario Communities Infrastructure Fund 198,000 Provincial Grant- Invest in Ontario 40,000 Provincial Grant- Other 213,333 Donations 15,000 Total $22,059.853 b) That total external debt financed by property taxes of$3,407,500 for the projects identified in the 2015 Capital Budget, and as indicated in this report, in the amount of$677,000 for a period not to exceed 5 years and $2,730,500 for a period not to exceed 10 years be approved; c) That the Division Head, Finance &Treasurer, be authorized to borrow additional external debt of$1,105,312 for a total of$9,791,320 (for a period not to exceed 20 years) and that these dollars be used to fund the shortfall in the Development Charges Reserve Fund — Operations Centre component and that these funds be applied to the construction of the new Operations Centre; d) That the internal loans in the amount of$1,853,334 be undertaken at the discretion of the Division Head, Finance &Treasurer; e) That projects identified in the 2015 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Division Head, Finance & Treasurer, be used to apply towards additional principal repayment, outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; g) That all Capital expenditures or portions thereof approved in the 2015 Capital Budget to be financed through the issuance of debt may, at the discretion of the Division Head, Finance &Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the Division Head, Finance &Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; • i) That the Division Head, Finance &Treasurer be authorized at his discretion to apply any excess funds obtained through the issuance of 9 9 Ctq 00 Council Meeting Minutes Monday, March 23, 2015 NM:NOME 7:00 PM - Council Chambers debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; j) That Council authorize the additional capital expenditure not to exceed $725,000 (not included in Recommendation 2a) for the reconstruction and urbanization of Park Crescent west of Cliffview Road based on the following financing and conditions: That 50% of the project's capital cost be funded from the (7610) Reserve Fund DC— Roads; ii. That 50% of the project's capital cost be funded from the (7501) Third Party Contribution Reserve Fund and that the project only proceed after the City has received the developer's full financial contribution; and iii. That the Director, Engineering & Public Works be directed to undertake further cost reductions and cost sharing calculations through discussions with the developer and report back to Council if no further reductions are achieved; iv. That the Development Charge project RU-6 Sideline 14 (from Highway 7 to Seventh Concession Road) identified in the 2013 DC Study be deferred to the next DC Study. k) That Council authorize the Division Head Finance & Treasurer to transfer $4,350,000 from the Operations Centre Reserve Fund to the Duffin Heights Reserve to fund the City's current and future commitments as reflected in the Duffin Heights Cost Sharing agreement and transfer to Rate Stabilization Reserve $4,500,000; and • I) That Council authorize the Division Head &Treasurer to change the financing source from external debt to internal loans for the following two streetlight capital projects: Account (5325.1301.0000) and Account (5325.1302.0000); 3. That the Division Head, Finance &Treasurer be authorized t to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 25% to the Capital Equipment Reserve (7001), and 75% to the City Share DC Projects Reserve (7022); 10 10 • City o0 = Council Meeting Minutes Monday, March 23, 2015 ori 7:00 PM - Council Chambers b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) Any surplus funds from the Emergency Operational Capital Needs Account (2901.0000.000) to the Facilities Reserve. 4. That the Division Head, Finance &Treasurer be authorized to make any changes or undertake any actions necessary, to ensure that the budget plan accommodates any reallocation of 2015 current operating expenditures and revenues resulting from any reorganization, to reflect any adjustment in taxes or tax rates due to Provincial tax policy changes and to address any funding shortfalls due to either the Payment-in-Lieu revenue estimate or from the • Property Tax Write-off account (2134.0000.0000) by funding any shortfalls due to either a transfer from the Rate Stabilization Reserve or Contingency— Assessment Appeal Reserve; 5. That the Division Head, Finance &Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the Division Head, Finance &Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts and to first apply any excess funding from property taxes to any over expenditure in other accounts and to secondly transfer any remaining excess funding back to the original sources of funds; 7. That Council approve the cancellation of the following approved capital projects: pp 9 pP P P 1 a. Dunbarton Road Culvert (Account 5320.1417.0000) b. Michell Bridge (Account 5320.1415.0000) c. Westshore Neighbourhood Roads Restoration (Account 5320.1419.0000) 8. That the Division Head, Finance & Treasurer be authorized at his discretion to close any consulting account expenditure and corresponding revenue source that is over three years from the original purchase order date of issuance; 9. That the Division Head, Finance & Treasurer be authorized at his discretion to re-finance any capital expenditures that failed to meet the Federal Gas Tax reporting criteria from other sources including transfers of funds from reserves and reserve funds; 10. That the Division Head, Finance &Treasurer be authorized to: 11 11 C o1 = Council Meeting Minutes Monday, March 23, 2015 MN t4 7:00 PM - Council Chambers a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current or Capital Budgets; b) Sign leases or rental agreements on the City's behalf for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periods of increased need (e.g. inclement weather); c) Restate the 2015 Current Operating, User Fees and Capital Budgets to reflect: (i) any Council changes made at the March 23rd Council meeting; (ii) any reorganization or personnel account changes (salary, benefits & overtime) that result from salary increases or negotiated labour settlements; 11. That Council approve the use of a surety bond, in a form satisfactory to the Division Head, Finance & Treasurer, as an acceptable form of security for subdivision agreements, site plan agreements and other municipal agreements of a similar nature. 12. That the Division Head, Finance & Treasurer be authorized at his discretion to draw from the Winter Control Reserve to fund any current budget deficit as a result of higher than budget winter control costs; 13. That Council pass the attached General Municipal Fees and Charges By-law and adopt the changed engineering fees for subdivision services inspection and development services inspection as revised below and incorporate the user fee schedule into the 2015 Current budget: a) The subdivision development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%. b) The site plan development services inspection fee on page 30 of the 2015 user fee schedule is revised for projects of$500,000 - $1.5 million to a fee of 4.5%, for projects of$1.5 million - $5.0 million to a fee of 3.75% and for projects exceeding $5.0 million to a fee of 3.50%; 14. That the Division Head Finance &Treasurer be authorized to adjust, where appropriate, the per kilometre travel expense reimbursement rate during the year in order to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 12 12 ON Et.L Council Meeting Minutes Monday, March 23, 2015 NM IN 7:00 PM - Council Chambers 15. That Council approve the continuing engagement of the firm of Watson & Associates Economists Ltd. to be used for Development Charge issues and financial studies related to the City, Seaton and/or Duffin Heights; 16. That the Division Head, Finance &Treasurer be authorized to transfer any funds received from the sale of Duffin Heights lands in excess of total financial commitments to the Rate Stabilization Reserve; 17. That the Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Nixon Fleet & Poole LLP, Municipal Tax Advisor Group and the firm of Municipal Tax Equity Consultants; 18. That the Division Head, Finance &Treasurer be authorized at his discretion to transfer any green energy rebates and revenue associated with the Claremont solar roof rental project account (1530.2620.0000) to the Reserve for Sustainable Initiatives; 19. That the Golf simulator capital budget project (5731.1501.6178) in the amount of $67,500 be subject to an additional expenditure approval by Council before the project proceeds and that the project be deemed cancelled if there is no Council approved expenditure by the end of 2015; 20. That the 2016 budget be developed with the following budget guidelines: a) That a 1% budget levy increase for a contribution to the Roads and Bridges Reserve Fund be included in the 2016 Budget; b) That the 2016 budget be developed based on the following principles in priority sequence: maintain service levels, maintain existing infrastructure, provide dedicated funding (special levies) for facilities and City Share DC; 21. That Council authorize the release of the the Kid's Safety Village grant of $15,000 when the majority of other Durham Lakeshore Municipalities provide an identical grant amount; 22. That Council amend the Community Grant policy as follows: a) Any organization's application shall be deemed as ineligible if the organization benefits from bingo funds; b) Any organization's application shall be deemed as ineligible if the organization receives funds from United Way Durham; 13 13 °0 Council Meeting Minutes _ Monday, March 23, 2015 r�=s �1 i; laratilat 7:00 PM - Council Chambers c) That the Division Head, Finance &Treasurer be authorized to recover any grant funds where either the event was cancelled or the original purpose is no longer valid; •d) That the timing of the issuance of the grant cheque be at the discretion of the Treasurer and that the Treasurer be granted the authority to allocate grant payments based on measureable milestone achievements; e) That the grant application deadline date be changed from November 14, 2014 to September 25, 2015 to accommodate the 2016 Budget cycle; f) That the grant amount be limited to $3,000 for those organizations that have not previously received funds from the City. 23. That Council authorize the allocation of$50,000 from the Emergency Operational Capital Needs account (2901.0000.0000) to fund possible IT infrastructure costs and that any expenditure be subject to additional Council approval; 24. That any unused funds in excess of$1,000 for accessibility capital projects (6183) be transferred to the Reserve for Accessibility Initiatives; and, • 25. That the appropriate staff of the City of Pickering be given authority take the necessary actions to give effect thereto. Carried as Amended Later in the meeting (See following motions) Resolution #34/15 Moved by Councillor Johnson Seconded by Councillor Pickles That Council authorize a reallocation of the Federal Gas Tax (FGT) funds from the new operations centre capital project only if the City is successful in obtaining the full Small Communities Fund grant and in such event that the FGT funds be applied to an additional capital road expenditure ($2,200,000) for the reconstruction of Salem Road from the Fifth Concession Road to Highway 7 and that the Treasurer be authorized to finance this project at his discretion from the Reserve Fund DC-roads and Federal, Gas Tax funds. Carried 14 14 oye Council Meeting Minutes E_ t--R - Monday, March 23, 2015 7:00 PM - Council Chambers Resolution•#35/15 Moved by Councillor McLean Seconded by Councillor Cumming That Recommendation #21 be amended to remove "when the majority of other Durham Lakeshore Municipalities provide an identical grant amount", and reads as follows: 21. That Council authorize the release of the Kids' Safety Village grant of$15,000. Carried Resolution #36/15 Moved by Councillor O'Connell Seconded by Councillor Ashe That staff be directed to provide winter maintenance along the First Nations' Waterfront Trail (Dyson to Beachpoint Promenade) at a cost of approximately $60,000 in the 2015 Budget. Motion Lost on a Recorded Vote as follows Yes ' No Councillor O'Connell Councillor Pickles Councillor Ashe Councillor Johnson Councillor Cumming Councillor McLean Mayor Ryan The main motion, as amended, was then Carried unanimously on a recorded vote. (VIII) By-laws 7408/15 Being a by-law to establish that part of Lot 30, Concession 1, designated as Part 7, Plan 40R-28582 and Block 141, Plan 40M-1418, as public highway. 7410/15 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Lot 20, Plan M89 (1283 Wharf Street), City of Pickering (A 4/15) 15 15 City c Council Meeting Minutes - `i =�== Monday, March 23, 2015 N��/ME 7:00.PM - Council Chambers 7411/15 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 7412/15 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Block 13, 40M-2482, City of Pickering. (A 7/14) . Resolution #37/15 Moved by Councillor Cumming Seconded by Councillor Pickles That By-law Nos. 7408/15 and 7410/15 through 7412/15 be approved. Carried (IX) Confirmation By-law By-law Number#7413/15 • Councillor Johnson seconded by Councillor McLean moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of March 23, 2015. Carried (X) Adjournment • Moved by Councillor O'Connell Seconded by Councillor McLean That the meeting be adjourned at 8:50 pm. Carried Dated this 23rd day of March, 2015. . • Mayor Ryan Debbie Shields City Clerk 16 16 00 Executive Committee - - Meeting Minutes visa/ Monday, April 13, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: • K. Ashe I. Cumming R. Johnson B. McLean D. Pickles Absent: Councillor O'Connell Also Present: • P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering &'Public Works T. Melymuk . - Director, City Development S. Karwowski - Division Head, Finance &Treasurer D. Shields - City Clerk L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations (Ill) Matters for Consideration 1. Director, Engineering & Public Works, Report ENG 03-15 Asphalt Resurfacing on Various City Streets, Parking Lot and Trail -Tender No..T-3-2015 Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1 17 Citq oye Executive Committee F = � Meeting Minutes Monday, April 13, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 1. That Report ENG 03-15 of the Director, Engineering & Public Works regarding Tender No. T-3-2015 for Asphalt Resurfacing on Various City Streets, Parking Lot and Trail be received; 2. That Tender No. T-3-2015 as submitted by Forest Contractors Ltd. in the total tendered amount of$1,231,890.74 (HST included) be accepted; 3. That the total gross project cost of$1,450,574.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,306,287.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$1,306,287.00 as follows: a) The sum of$75,179.00 from the Roads & Bridges Reserve Fund as provided for in the 2015 Capital Budget for Brookshire Square; b) The sum of $42,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $87,165.00 for Fieldlight Boulevard; c) The sum of$198,000.00 from the Ontario Community Infrastructure Fund (OCIF) as provided for in the 2015 Capital Budget be increased to $198,740.00 as per the funding agreement for the Fieldlight Boulevard; d) The debt-financing approved in the 2015 Capital Budget in the amount of$310,000.00 for the Squires Beach Road project be revised to an internal loan and be increased to $360,000.00 over a period not to exceed ten years and the balance of$573.00 be funded from property taxes; e) The sum of$190,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $254,823.00 for Clements Road;. f) The sum of$74,075.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget for Acorn Lane; g) The total project cost of$117,796 for Toynevale Road be approved and funded from the following sources: Rate Stabilization Reserve ($88,347.00) and Reserve Fund Development Charges Road & Related ($29,449.00); 2 18 C o0 = Executive Committee _ spa Meeting Minutes OM MC Monday, April 13, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming h) The total project cost of$41,571.00 for Welrus Street be approved and funded from the following sources: Reserve Development Charges City Share ($10,393.00) and Reserve Fund Development Charges Roads & Related ($31,178.00); i) The total project cost of$43,521 for Creekside Park parking lot be approved and funded from the following sources: Property Taxes ($34,121.00) and Third Party Contribution ($9,400.00); j) The sum of$52,844.00 from Other Revenue York Region as provided for in the approved 2013 Capital Budget for Duffins Trail. 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 2. Director, Corporate Services & City Solicitor, Report FIN 09-15 SR & R Bay Ridges Ltd. — Request to Defer Payment of Development Charges Recommendation Moved by Mayor.Ryan Seconded by Councillor McLean 1. That Report FIN 09-15 of the Director, Corporate Services & City Solicitor be received; 2. That, pursuant to By-law 7324/13: a) the request by SR&R Bay Ridges Ltd. to defer the payment of the City's share of Development Charges in the amount of approximately $967,723 to the earlier of: (i) six months after the commencement of foundation construction of the Phase II building at 1261 Bayly Street, Pickering and (ii) when above grade construction at the said address is commenced, be approved; b) that the requirements of Section 14(2) of By-law 7324/13 be waived accordingly and that the date of issuance of the final building permit will determine the applicable Development Charge rate and, if the final building permit is issued before, July 1, 2015, that the payment of Development Charges will be based on the current rate plus interest, be approved; and 3 19 Carl o0 A Executive Committee a •�- ...sue Meeting Minutes Monday, April 13, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming c) that, to govern the terms of the deferral, SR&R Bay Ridges Ltd. be required to enter into a Development Charge Deferral Agreement with the City on terms satisfactory to the Division Head, Finance & Treasurer and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to give effect thereto. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 10-15 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That Report FIN 10-15 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. • Carried 4. Director, City Development, Report BLD 01-15 Building By-law Amendments under the Building Code Act Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That the City's Building By-law 7362/14 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Appendix#1 to Report BLD 01-15; and 2. Further, that the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix#1 to Report BLD 01-15. 4 20 City o0 __ Executive Committee - u' ''-- Meeting Minutes Vi I Monday, April 13, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Carried 5. Director, Corporate Services & City Solicitor, Report CLK 02-15 Terms of Reference for Boards &Advisory Committees of Council Recommendation Moved by Mayor Ryan Seconded by Councillor McLean That the Terms of Reference for all Boards and Advisory Committees noted in Attachment No. 1 to this Report, be approved. Carried (IV) Adjournment The meeting adjourned at 2:02 pm. • 5 21 Clq oie Planning & Development Committee Meeting Minutes os-u -12E Monday, April 13, 2015 7:00 pm — Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean D. Pickles Absent: J. O'Connell Also Present: P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Rose - Chief Planner D. Shields - City Clerk N. Surti - Manager, Development Review & Urban Design L. Paray - Planner I L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations (III) Part `A' Information Reports 1. Information Report No. 02-15 Draft Plan of Subdivision SP-2014-04 Zoning By-law Amendment Application A 11/14 K. Lazaridis and Louisville Homes Ltd. Part Lot 31, Concession 2, Parts 1 & 2, Plan 40R-28483, and all of Block 70, Plan 40M-2254 (452 Finch Avenue and 453 Mahogany Court) A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. 1 22 Ctq oq Planning & Development ,� �' '.:_ Committee Meeting Minutes IS IONIZE Monday, April 13, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe Nilesh Surti, Manager, Development Review & Urban Design, gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the • hearing unless, in the opinion of the Board, there are reasonable grounds to do so. L. Paray, Planner I, provided a brief overview of Information Report No. 02-15 with respect to the proposed development of eight semi-detached units fronting Mahogany Court. She also provided an outline of comments received from area residents. Amanda Lazaridis appeared on behalf of the applicant to respond to resident's concerns with respect to built form, construction access as well as the potential solutions proposed for Block 5. Muhammed Haniffa, 459 Mahogany Court, Pickering, appeared before the Committee noting concerns with respect to construction dust which could potentially cause respiratory problems for area residents. He also stated that the impact of semi-detached dwellings could potentially devalue their properties. Mr. Haniffa also stated area residents had submitted a petition to the City. Jatinkumar Patel, 477 Mahogany Court, Pickering, appeared before the Committee stating his concerns over construction access, as there are a number of young children in the neighbourhood. He questioned whether barriers would be installed around the construction zone for the safety of children in the area. The resident at 481 Mahogany Court, Pickering, appeared before the Committee expressing concerns with respect to construction noise and schedules, questioning whether delayed start times could be imposed. He also noted safety concerns for the children in the area with respect to construction traffic, and whether a park was being considered as the neighbourhood is currently family oriented with a number of young children. He noted that Rosebank and Finch was very dangerous to cross, and questioned whether lights or a crosswalk would be installed during construction to address the safety concerns at this intersection. Jocelyn Barber, 450 Finch Avenue appeared before the Committee in opposition to the application. She provided Members with handouts outlining her property which dates back to 1852. She stated extensive work has been undertaken to maintain her property and also noted her ownership of the right-of-way, informing the Committee that her home is serviced from the east for water and furnace oil deliveries, which are imperative in order for her to continue to reside there. Ms. Barber also outlined the 2 23 Cite/ o0 Planning & Development Committee Meeting Minutes ..S sc•�osI�C Monday, April 13, 2015 7:00 pm — Council Chambers Chair: Councillor Ashe heritage aspects of her property, noting she was in the process of investigating the heritage designation process, indicating that an historical and architectural assessment was undertaken by the Heritage Advisory Committee. Ms. Barber noted concerns with respect to construction access, questioning why the hydro corridor could not be considered as a temporary access. She stated this application directly impacts her for access to her property as well as her property values. Tarquin Barber, 1850 Kingston Road, Pickering, appeared before the Committee on behalf of his mother, Jocelyn Barber, to question whether there would be a hold on construction of Block 1. Joe Santocono, 456 Mahogany Court, Pickering, appeared before the Committee in opposition to the application, noting concerns for safety of children in the neighbourhood. He also noted that when he purchased his home, future plans had indicated detached dwellings as opposed to semi-detached. He also questioned whether a park was being considered. A brief discussion period ensued with respect to semi-detached versus detached dwellings and the effects on property values. Dawn Gray, Guelph, daughter-in-law of Jocelyn Barber, appeared before the Committee, noting concerns with respect to grading issues, noting that as building gets closer to Ms. Barber's property, flooding could be a concern. Amanda Lazaridis appeared before the Committee to respond to concerns raised regarding safety and construction, informing the Committee that this would be addressed through the construction management plan. (IV) Adjournment The meeting adjourned at 7:50 pm. • 3 24 City o0 PICKERING April 20, 2015 Presentations 1. Mayor for a Day Presentation to Katherine Langstaff From Frenchman's Bay Public School 2. Presentation of Certificate Re: Celebrating Sustainable Neighbourhoods Program Highbush Public School • • 25 • Cat/ o! Revised PI rKERIN April 20, 2015 Delegations 1. Janet McNeill, Durham Nuclear Awarcness (DNA) (cancelled) Re: OPG Follow up on Annual Public Meetings te-Rep 2. Denise Jones, President Ajax-Pickering Board of Trade Re: Annual Update • Cali 00 April 20, 2015 PICKERING Committee Reports b) Report EC 2015-04 of the Executive Committee Executive Pages 1. Director, Engineering & Public Works, Report ENG 03-15 1-17 Asphalt Resurfacing on Various City Streets, Parking Lot and Trail -Tender No. T-3-2015 Recommendation 1. That Report ENG 03-15 of the Director, Engineering & Public Works regarding Tender No. T-3-2015 for Asphalt Resurfacing on Various City Streets, Parking Lot and Trail be received; 2. That Tender No. T-3-2015 as submitted by Forest Contractors Ltd. in the total tendered amount of$1,231,890.74 (HST included) be accepted; 3. That the total gross project cost of$1,450,574.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,306,287.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of$1,306,287.00 as follows: a) The sum of$75,179.00 from the Roads & Bridges Reserve Fund as provided for in the 2015 Capital Budget for Brookshire Square; b) The sum of $42,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $87,165.00 for Fieldlight Boulevard; c) The sum of$198,000.00 from the Ontario Community Infrastructure Fund (OCIF) as provided for in the 2015 Capital Budget be increased to $198,740.00 as per the funding agreement for the Fieldlight Boulevard; d) The debt-financing approved in the 2015 Capital Budget in the amount of$310,000.00 for the Squires Beach Road project be revised to an internal loan and be increased to $360,000.00 over a period not to exceed ten years and the balance of$573.00 be funded from property taxes; e) The sum of$190,000.00 from the Roads & Bridges Reserve Fund as approved in the 2015 Capital Budget be increased to $254,823.00 for Clements Road; 27 f) The sum of$74,075.00 from the Roads & Bridges Reserve Fund as • approved in the 2015 Capital Budget for Acorn Lane; g) The total project cost of$117,796 for Toynevale Road be approved and funded from the following sources: Rate Stabilization Reserve ($88,347.00).and Reserve Fund Development Charges Road & Related ($29,449.00); h) The total project cost of$41,571.00 for Welrus Street be approved and funded from the following,sources: Reserve Development Charges City Share ($10,393.00) and Reserve Fund Development Charges Roads & Related ($31,178.00); i) The total project cost of$43,521 for Creekside Park parking lot be approved and funded from the following sources: Property Taxes ($34,121.00) and Third Party Contribution ($9,400.00); j) The sum of$52,844.00 from Other Revenue York Region as provided for in the approved 2013 Capital Budget for Duffins Trail. 5.. Further, that the appropriate officials of the City of Pickering be authorized ' to take the necessary actions to give effect thereto. 2. Director, Corporate Services & City Solicitor, Report FIN 09-15 18-20 SR & R Bay Ridges Ltd. — Request to Defer Payment of Development Charges Recommendation 1. That Report FIN 09-15 of the Director, Corporate Services & City Solicitor be received; 2. That, pursuant to By-law 7324/13: a) the request by SR&R Bay Ridges Ltd. to defer the payment of the City's share of Development Charges in the amount of approximately $967,723 to the earlier of: (i) six months after the commencement of foundation construction of the Phase II building at 1261 Bayly Street, Pickering and (ii) when above grade construction at the said address is commenced, be approved; b) that the requirements of Section 14(2) of By-law 7324/13 be waived accordingly and that the date of issuance of the final building permit will determine the applicable Development Charge rate and, if the final building permit is issued before, July 1, 2015, that the payment of Development Charges will be based on the current rate plus interest, be approved; and c) that, to govern the terms of the deferral, SR&R Bay Ridges Ltd. be required to enter into a Development Charge Deferral Agreement with the City on terms satisfactory to the Division Head, Finance & 28 Treasurer and the Director, Corporate Services & City Solicitor; and 3. That the appropriate officials of the City of Pickering be authorized to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 10-15 21-23 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation 1. That Report FIN 10-15 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 4. Director, City Development, Report BLD 01-15 24-34 Building By-law Amendments under the Building Code Act • Recommendation 1. That the City's Building By-law 7362/14 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Appendix#1 to Report BLD 01-15; and • 2. Further, that the City's Building By-law 7362/14 which prescribes Fees Payable for Building Permits be amended as set out in Appendix#1 to Report BLD 01-15. 5. Director, Corporate Services & City Solicitor, Report CLK 02-15 35-56 Terms of Reference for Boards &Advisory Committees of Council Recommendation That the Terms of Reference for all Boards and Advisory Committees noted in Attachment No. 1 to this Report, be approved. 29 City n� - I I�, - u' April 20, 2015 PICKERING NEW AND UNFINISHED BUSINESS PAGES 1. Director, Engineering & Public Works, Report ENG 05-15 32-39 Reconstruction of Tennis Courts at Amberlea Tennis Club Shadybrook Park -Tender No. T-5-2015 Recommendation 1. That Report ENG 05-15 of the Director, Engineering & Public Works regarding Tender No. T-5-2015 for the reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park be received; 2. That Tender No. T-5-2015 as submitted by Court Contractors Ltd. in the total tendered amount of$138,861.35 (HST included) be accepted; 3. That the total gross project cost of$163,645.00 (HST included), including the tendered amount and other associated costs and the total net project cost of$147,367.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the net project cost of$147,367.00 as follows: a) The sum of$147,000.00 to be funded through a five year Internal Loan; b) The sum of$367.00 to be funded from Property Taxes; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Engineering & Public Works, Report ENG 06-15 40-49 Amberlea Park Hardball Diamond Improvements -Tender No. T-4-2015 Recommendation 1. That Report ENG 06-15 of the Director, Engineering & Public Works regarding Tender No. T-4-2015 for Amberlea Park Hardball Diamond Improvements be received; 2. That Tender No. T-4-2015 as submitted by Melfer Construction Inc. in the total tendered amount of$274,369.65 (HST included) be accepted; 30 3. That the total gross project cost of$321,016.00 (HST included), including the tendered amount and other associated costs and the total net project cost of$289,085.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance &Treasurer to finance the project in the net project cost of$289,085.00 as follows: a) The sum of$225,000.00 from Parkland Reserve Fund as approved in the 2014 and 2015 Parks Capital Budgets; b) The additional sum of$64,085.00 be funded equally from Property Taxes and Parkland Reserve Fund; 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. • 31 • City °0 == Report to v . . . mss_ ................ • Council PI KERIN Report Number: ENG 05-15 Date: April 20, 2015 From: Richard Holborn Director, Engineering & Public Works • Subject: Reconstruction of Tennis Courts at Amberlea Tennis Club, Shadybrook Park - Tender No. T-5-2015 - File: A-1440 Recommendation: 1. That Report ENG 05-15 of the Director, Engineering & Public Works regarding Tender No. T-5-2015 for the reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park be received; 2. That Tender No. T-5-2015 as submitted by Court Contractors Ltd. in the total tendered amount of$138,861.35 (HST included) be accepted; 3. That the total gross project cost of$163,645.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $147,367.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the net project cost of$147,367.00 as follows: a) The sum of$147,000.00 to be funded through a five year Internal Loan; b) The sum of$367.00 to be funded from Property Taxes; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. • Executive Summary: As part of the 2015 Parks Capital Budget, funds were approved for the reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park. The project includes the removal and replacement of the chain link fence, upgrading the granular base, asphalt surfacing, acrylic latex colour surface and net posts. The existing court has reached the end of its life cycle and is in poor condition. Tender No. T-5-2015 was issued on March 5, 2015 and closed on March 26, 2015 with 3 bidders responding, with one bid being rejected as the addenda were not acknowledged. The low bid submitted by Court Contractors Ltd. in the amount of 32 ENG-05-15 April 20, 2015 Subject: Reconstruction of Tennis Courts at Amberlea Tennis Club Page 2 Shadybrook Park, Tender No. T-5-2015 $138,861.35 (HST included) is recommended for approval. The total gross project cost is estimated at $163,645.00 (HST included) and the total net project cost is estimated at $147,367.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T-5-2015 $ 122,886.15 HST (13%) 0 15,975.20 Total $138,861.35 2. Estimated Project.Costing Summary Tender No. T-5-2015 —Tender for Reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park $122,886.00 Associated Costs Materials Testing $2,000.00 Miscellaneous Costs $1,500.00 Construction Contingency (15% ) $18,433.00 Sub Total — Costs $144,819.00 HST (13%) 18,826.00 Total Gross Project Costs $163,645.00 HST Rebate (11.24%) (16,278.00) Total Net Project Costs $147,367.00 3. Approved Source of Funds 2015 Parks Capital Budget Account Source of Funds Budget Required 5780.1506.1711 Internal Loan — 5 year $165,000.00 $147,000.00 Property Taxes 0.00 367.00 Total: $165,000.00 $147,367.00 Net project costs (over) under a pp roved funds $17,633.00 Discussion: As part of the 2015 Parks Capital Budget, funds were approved for the reconstruction of the Tennis Courts at Amberlea Tennis Club in Shadybrook Park. The project includes the removal and replacement of the chain link CORP0227-07/01 revised 33 ENG-05-15 April 20, 2015 Subject: Reconstruction of Tennis Courts at Amberlea Tennis Club Page 3 Shadybrook Park, Tender No. T-5-2015 fence around the main court area and practice court, upgrading the granular base, asphalt surfacing and acrylic latex colour surface for the entire area and new net posts. The existing plywood wall in the practice court will be removed and reinstalled on the new fence structure. Construction is scheduled to start in early May and be completed by mid June, in time for summer use. Tender No. T-5-2015 was issued on March 5, 2015 and closed on March 26, 2015 with 3 bidders responding, with one bid being rejected as the addenda were not acknowledged. The low bid submitted by Court Contractors Ltd. is being recommended for approval. References for Court Contractors Ltd. have been reviewed and deemed acceptable by the Senior Coordinator, Landscape & Parks Development. Court Contractors Ltd. has successfully completed similar types of projects for the City, the most recent being T-6-2013, the reconstruction of two courts in Claremont Park. They have also reconstructed four courts in David Farr Park, four Courts in Bay Ridges Kinsmen Park and four courts in Dunmoore Park. The Health & Safety Policy, current WSIB Injury Summary Report and Certificate of Clearance issued by the Workplace Safety & Insurance Board, and Ministry of Labour, Health & Safety Awareness Training for Supervisors and Workers, as submitted by Court Contractors Ltd. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable. In conjunction with staff's review of • the contractor's references available on this project, and previous work experience with the City, the tender is deemed acceptable. Upon careful examination of all the tenders and relevant documents received, the Engineering & Public Works Department recommends the acceptance of the low bid submitted by Court Contractors Ltd. for Tender No. T-5-2015 in the amount of $138,861.35 (HST included) and that the total net project cost of$147,367.00 (net of HST rebate) be approved. • Attachments: 1. Supply & Services Memorandum dated March 30, 2015 2. Record of Tenders Opened and Checked —T-5-2015 3. Location Map CORP0227-07/01 revised 34 ENG-05-15 April 20, 2015 Subject: Reconstruction of Tennis Courts at Amberlea Tennis Club Page 4 Shadybrook Park, Tender No. T-5-2015 Prepared By: Approved/Endorsed By: e::::7, ------- ' tdix2;54d Arnold Mostert, OALA Rich rd Holb rn, P. Eng. Senior Coordinator Dife/ctor, Engineering & Public Works Landscape & Parks Development arr II S' elsky, CET CMM II Stan Karwowski, CPA, CMA, MBA. Man ! er, Capital Projects & Infrastructure Division Head, Finance & Treasurer I 0 Vera A. elgemacher CSCMP, CPPO, CPPB, CPM, CMM Ill Manager, Supply & Services AM:am Recommended for the consideration of Pickering City Council Tony evedel, P.Eng. April I3, 2o15 Chief Administrative Officer • CORP0227-07/01 revised 35 ATTACHMENT# _ TOREPORT#__EN g1 05- )S C-iti == I of .2 . 4,I: PICKERING Memo To: Richard Holborn March 30, 2015 Director, Engineering & Public Works From: Vera A. Felgemacher Manager, Supply & Services Copy: ✓ Manager, Capital Projects & Infrastructure Subject: Tender No. T-5-2015 • Reconstruction of Tennis Courts at Amberlea Tennis Club, Shadybrook Park File: F-5400-001 Tenders have been received for the above project. An advertisement was placed on the City's website inviting companies to download the tendering documents for the above mentioned tender.- Two addenda were issued and 3 bids were received. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the deposits of at least the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Two (2) bids have been retained for review at this time. Copies of tenders are attached for your review and copy of the Record of Tenders Opened and Checked is attached. . Summary HST Included Bidder Total Tendered After Calculation Am I - ount `:Check _. . . Court Contractors Ltd. $138,861.35 $138,861.35 G.M.P. Contracting $190,181.82 $190,181.82 Bidder Comments rejection —addenda not acknowledged. Reference: Purchasing Latitude 67 Ltd. Policy No. PUR 010, Item 23.02 (11),_ Information to Bidders Items 9, 13, 22, 24, 25, 26,37, 38, 39,Addendum No. 1 and No. 2 36 Pursuant to Information to Bidders Item 27, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health & Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be assigned to this project; (e) the City's.certificate of insurance shall be completed by the Bidder's agent, broker or insurer; (f) If the Bidder is not a limited Company, pursuant to the relevant Provincial or Federal legislation, a copy of the most recent business or partnership registration form filed with the Ministry of Governance and Consumer Service; and (g) Such further information, as the City may request in writing. In accordance with the Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST, however, a Report to Council is requested. In accordance with Purchasing Policy Item 06.12 where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable and the estimated total purchase price is over$125,000, the Manager may approve the award, subject to approval of the Director, Treasurer, CAO and Council. Please include the following items in your Report to Council 1. if Items (a) through (e) noted above are acceptable to the Co-ordinator, Health & Safety; 2. if the Certificate of Insurance is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable; 4. if the Waste Management Plan is acceptable; 5. any past work experience with the low bidder Court Contractors Ltd. including work location; 6. without past work experience, if reference information is acceptable; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; • 10. related departmental approvals; and 11. related comments specific to the project. After approval, an approved "on-line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the - public tender opening. Bidders will be advised of the outcome in due course. If y require further information, please feel free to contact me or a.member of Supply & Se ices. VAF/km- Attachments • March 30, 2015 37 Tender No. T-5-2015 Page 2 Reconstruction of Tennis Courts at Amberlea Tennis Club, Shadybrook Park ATTACHMENT# 2. TO REPORT#_7 Os- r� o „IAA, Ow. -* 1 r+ • c 00 Z 0 C N = -s cD Z et N / Q n 3 o• CD 0 m oz XQO �n Q. m co c7 Z a- - - ° 3 3 = c ca o C . rN c) Q. c°) rn o Q o cO 3 C37 cp 0 ea ^.N� v Q. r. �=— c° o al - ° vo m2p, . N, _. . -.. . 0 ---C),v u-) c m x °C H . U o cN 0 n Fri z' CD cn T o c m 0 CO m Q o cp o y� 3 . _\1 -� r L. �e n N tt- n C - 38 "�'.,chmE ��-# _:.__ .�.O i EPO=i- __ �� OS-lc Cat/ of �� Tl. _ o..c. -- c,i _._- _y�.a. 3 _ =- 4 ' 1 .l. Engineering & Public Works id101111 21 Department - Attachment for Tender T-5-2015 Reconstruction of Tennis Courts at Amberlea Tennis Club, Shadybrook Park U\ -s \-' \./ csg\c,_ e ,.._ 0 S o o Z lik�\Y- O0 0_ O ° o 0 Z�� o 0 0 u9S G�.O �� (� O NE n s" R O id,3�4 iaN P LPG cs.00 0,, ...._ r� ° o �;; d o SUB a T \- <i< ) o O # 1.01,....-4,16 —.�'0 AR; • 1 \N�S�N . ��. 3 0 sr ouRE S ''.0 � Y N S SEP C � �� 7 L N \ \ SCR.7z 0 LP � � � 0 ENV _QS ix GOU R- 8 \ NO•�0, P O RD. E o RUG S P RE A � �P �SQuP BELD S \ _00,.- id_ "7 NS- OO� M PHU 1 O S �O � o e Location Map Proposed Construction Includes: Tennis Courts at Amberlea Tennis Club, Shadybrook Park. The proposed works include the reconstruction of 2 tennis courts and the practice court. The project involves upgrading the granular base, asphalt surfacing, acrylic latex colour surface, and replacement of fencing, nets and posts. 39 City 00 == Report to Council PI KERING ENG 06-15 Report Number: E Date: April 20, 2015 From: Richard Holborn Director, Engineering & Public Works Subject: Amberlea Park Hardball Diamond Improvements - Tender No. T-4-2015 - File: A-1440 Recommendation: 1. That Report ENG 06-15 of the Director, Engineering & Public Works regarding Tender No. T-4-2015 for Amberlea Park Hardball Diamond Improvements be received; 2. That Tender No. 1-4-2015 as submitted by Melfer Construction Inc. in the total tendered amount of$274,369.65 (HST included) be accepted; 3. That the total gross project cost of$321,016.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $289,085.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the net project cost of$289,085.00 as follows: a) The sum of$225,000.00 from Parkland Reserve Fund as approved in the 2014 and 2015 Parks Capital Budgets; b) The additional sum of$64,085.00 be funded equally from Property Taxes and Parkland Reserve Fund; 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: As part of the 2014 and 2015 Parks Capital Budget, funds were approved for improvements to the hardball diamond in Amberlea Park. The project includes the removal and replacement of the backstop with a higher structure that extends down the first base line to prevent foul balls from going over into the yards on Foxwood Trail. During the reconstruction process the diamond will also be rotated away from the rear yards to further prevent this from occurring. This will require some minor alterations to the infield area and walking path alignment down the third base line. 40 • ENG 06-2015 April 20, 2015 Subject: Amberlea Park Hardball Diamond Improvements Page 2 Tender No. T-4-2015 Tender No. T-4-2015 was issued on March 5, 2015 and closed on March 25, 2015 with 8 bidders responding. The low bid submitted by Melfer Construction Inc. in the amount of$274,369.65 (HST included) is recommended for approval. The total gross project cost is estimated at $321,016.00 (HST included) and the total net project cost is estimated at $289,085.00 (net of HST rebate). Financial Implications: -1. Tender Amount Tender No. T-4-2015 $ 242,805.00 HST (13%) 31,564.65 Total $274,369.65 2. Estimated Project Costing Summary Tender No. T-4-2015 —Tender for Amberlea Park Hardball Diamond Improvements $242,805.00 Associated Costs Consulting Costs $9,500.00 Geotechnical Investigations $3,000.00 Materials Testing $3,000.00 Miscellaneous Costs $1,500.00 Construction Contingency (10% ) $24,280.00 Sub Total — Costs $284,085.00 HST (13%) 36,931.00 Total Gross Project Costs $321,016.00 HST Rebate (11.24%) (31,931.00) Total Net Project Costs $289,085.00 • 3. Approved Source of Funds 2014 and 2015 Parks Capital Budget Account Source of Funds Budget Required 5780.1401.7502 Parkland Reserve Fund $135,000.00 $135,000.00 5780.1511.7502 Parkland Reserve Fund 90,000.00 90,000.00 Additional Funds Required: Property Taxes 0.00 32,042.00 Parkland Reserve Fund 0.00 32,043.00 Total: $225.000.00 $289.085.00 • CORP0227-07/01 revised 41 ENG 06-2015 . April 20, 2015 Subject: Amberlea Park Hardball Diamond Improvements Page 3 Tender No. T-4-2015 Net project costs(over) under approved funds ($64,085.00) This project has an over-expenditure that exceeds 10% of the approved amount. The over-expenditure is the result of the increase in the price of steel and fencing products due to the current exchange rate of the Canadian dollar. Also, a 10% contingency has been provided to cover possible additional construction costs in the event of unforeseen circumstances. This contingency may not be required. In accordance with Section 11.04 of the City's Financial Control Policy, over expenditure exceeding 10% of the approved capital expenditure shall require the approval of the Treasurer, the Chief Administrative Officer, and the Council. The Division Head, Finance &Treasurer concurs that the additional funds required will be funded from property taxes and the Parkland Reserve Fund. Anticipated savings from the 2015 Current Budget-Engineering Services will be directed to cover part of the additional funds required. Council approval is also being sought at this time for the additional funds required. Discussion: As part of the 2014 Parks Capital Budget, funds were approved for improvements to the hardball diamond in Amberlea Park. This project included the removal and replacement of the backstop with a higher structure that extended down the first base line to prevent foul balls from going over into the yards on Foxwood Trail. During the design process, the consultant recommended rotating the diamond away from the rear yards to further prevent this from occurring. Additional funds were approved in the 2015 Parks Capital Budget, to cover the cost for alterations to the infield and existing walking path to accommodate the rotation of the diamond. The sports field lighting for this diamond was replaced as part of another 2014 budget item. The new lights were reoriented and located to suit the proposed rotation of the field. - The lighting component is nearing completion. Construction work related to Tender No. T-4-2015 is scheduled to start in early May and be completed by mid June, in time for summer use. Tender No. T-4-2015 was issued on March 5, 2015 and closed on March 25, 2015 with 8 bidders responding. The low bid submitted by Melfer Construction Inc. is being recommended for approval. References for Melfer Construction Inc. have been reviewed and deemed acceptable by the Senior Coordinator, Landscape & Parks Development. Melfer Construction Inc. has successfully completed similar types of • projects including Tender No. T-19-2013 for the reconstruction of the Don Beer Memorial Park in Brougham. CORP0227-07/01 revised 42 ENG 06-2015 April 20, 2015 Subject: Amberlea Park Hardball Diamond Improvements Page 4 Tender No. T-4-2015 The Health & Safety Policy, current WSIB Injury Summary Report and Certificate of Clearance issued by the Workplace Safety & Insurance Board, and Ministry of Labour, Health & Safety Awareness Training for Supervisors and Workers, as submitted by Melfer Construction Inc. have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets & Internal Audit and is deemed acceptable. In conjunction with staff's review of the contractor's references available on this project, the tender is deemed acceptable. Upon careful examination of all the tenders and relevant documents received, the Engineering & Public Works Department recommends the acceptance of the low bid submitted by Melfer Construction Inc. for Tender No. T-4-2015 in the amount of $274,369.65 (HST included) and that the total net project cost of$289,085.00 (net of HST rebate) be approved. Attachments: 1. Supply & Services Memorandum dated March 26, 2015 2. Record of Tenders Opened and Checked - T-4-2015 3. Location Map • CORP0227-07/01 revised 43 ENG 06-2015 April 20, 2015 Subject: Amberlea Park Hardball Diamond Improvements Page 5 Tender No. T-4-2015 Prepared By: Approved/Endorsed By: Arnold Mostert, OALA Rich rd Holborn, P. Eng. Senior Coordinator Director, Engineering & Public Works Landscape & Parks Development / I arrel el y, C M Stan Karwowski, CPA, CMA, MBA Mana er, Capital Projects & Infrastructure Division Head, Finance &Treasurer ■ Vera A. F gemacher CSCMP; CPPO, CPPB, CPM, CMM III Manager, Supply & Services AM:am Recommended for the consideration of Pickering City Council I4 �c• 13/LatS Ton revedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised 44 ATTACHMENT# I ,TOREPORT# LN CI Di° IS City' 00 ?= I of 2 RECEIVED PICKERING MAR 2015 Memo CITY OF PICKERING ENGINEPc itve ccat, To: Richard Holborn March 26, 2015 Director, Engineering & Public Works From: Vera A. Felgemacher Manager, Supply & Services - Copy: Manager, Capital Projects & Infrastructure Subject: Tender No. T-4-2015 Tender for Amberlea Park Hardball Diamond Improvements File: F-5400-001 Tenders have been received for the above project. An advertisement was placed on the City's website inviting companies to download the tendering documents for the above mentioned tender. One addendum was issued and 8 bids were received. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. • Copies of tenders are attached for your review and copy of the Record of Tenders Opened and Checked is attached. Summary HST Included Bidder Total Tendered After C alculation Amount Check Melfer Construction Inc. $274,369.65 $274,369.65 TDI International AG Inc. $294,803.28 $294,803.28 R-Chad General Contracting Inc. $298,818.33 $298,818.33 Latitude 67 Ltd. $300,726.90 $301,385.69 Cambium Site Contracting Inc. $329,019.22 $329,019.22 2274084 Ontario Ltd. o/a GMP Contracting Ltd. $334,824.65 $334,824.65 Tri Son Contracting Inc. $345,579.99 $345,579.99 Hawkins Contracting Services Ltd. $349,672.58 $349,672.58 45 • i cH i E E ri.._ 1OR i�T �1�. ' N --'� ------- Pursuant to Information to Bidders Item 28 and Tendering Specifications Item 18, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by.Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates for every worker and supervisor who will be working on this project; (e) The City's certificate of insurance or approved alternative form shall be completed by the Bidder's agent, broker or insurer; . (f) Waste Management Plan; and (g) Such further information, as the City may request in writing. In accordance.with Purchasing Policy Item 06.04, the authority for the dollar limit as set out below excludes HST. In accordance with Purchasing Policy Item 06.12 where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable and the estimated total purchase price is over $125,000, the Manager may approve the award, subject to approval of the Director, Treasurer, CAO and Council. Please include the following items in.your Report to Council 1. if Items (a) through (d) noted above are acceptable to the Co-ordinator, Health & Safety; 2. if the Certificate of Insurance is acceptable to the Manager, Budgets & Internal Audit; 3. if the list of subcontractors is acceptable; 4. if the Waste Management Plan is acceptable; 5. any past work experience with the low bidder Melfer Construction Inc. including work location; 6. without past work experience, if reference information is acceptable; 7. the appropriate account number(s) to which this work is to be charged; 8. the budget amount(s) assigned thereto; 9. Treasurer's confirmation of funding; 10. related departmental approvals; and 11. related comments specific to the project. After Council approval, an approved "on-line" requisition will be required to proceed. Enquiries can be directed to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If yo krequire further information, please feel free to contact me or a member of Supply & Servi -s. . VAF/sb . Attachments ;1 t March 26, 2015 . 46 Tcnrlar Nn T-4-7(11 R Paae 2 • 1 ,,-„ ,, . r- r el O - Ls— ATTACH MENT# ,_._. i L)KE.POA I•-p_:_.L.--_1\1...._____. 1 2, • ..= • . . • _ ,______ . . • • • U) ..... . c . U) .. . • E . E • . o • 0 • • • • . • • . • - . . . a . . . • . • a ). _ . ° . CD • .Y \ ..c <4 ANI110. . \ c r‘ Q,,, • (r \\-,, --s) ca rd 13 .4.., t. ". ■..S1 N\ .. 4 (3.< •:.- 7.: W • V, 0 M '.. .i rk \,,,\ Q, N. rb, CD 13 C 0 . 0 CI■.:' .. Clo •••••$) C\c. . .. a) • . 1--. = E 0-- ' .. ...." 1,,: (6,,,-- 0.-- ,.-- i'• \''\ (SI\ r-4 c-i) Nr\ rb Nr\ n • . • 67_ 0 69- 69- EA- 69- 69- 69- 69- ' 69- • O E.: . 0 . 4-I • a) . 2, i \ . \ . .\ \ \ \ \ \ o O — < • 13 13 . • :'-' • . . 8 • oc En • - E a) -13 ° • • g to E iii a .....0 Q (3 0 Q 0 0 0 • — "' I— C3 -.''' N\- N. ..\._ N.. ES ° "-- • . 1 . .0 73 • - 0 CD " . • U) Le _1 I -c 73 CD • • a) > \ \ \ • \ \ \ "0 C \ • (1) (NI Ul 2 E .1 c3 cia • . o = E a) - • To q-, o 47..- — O o o -6 -----. ' . E 0 c ° Fis •,-: . -ci • • = ta cz $2 c :LI o ,.. E2 • 4.., __I -C7) 112. Z co 1:3) 1„.. ft."/ c.— s- 0 c 0 (r•1 C C il c 0 a) E - = ti a) ti) . 0 . , a) 6 • Ts la .-E -E-"2 id; o as ET-5 :2 E 0 0 0 E'_' • c z "rii E := --- — 4-- co "c Z "E' •E '4- -E t t . .. co 0 CU 0 0 TI) .— d 9 o ca 0 a) ti 0 00 0 -J H < 2 H _ or 0 i 0.co (.1 --I 0 . 49 (DC 4-icti E . , . . . 4 7-. , • ATTACH MENT#_2 `a O REPORT## Gf J&) CX0- 2- of ° c . )1 . 0 . 0 . . • \i: N . Q (Q CO • ° P . 0 / \;! L o U O co E L . •8 . c • 4- ° . • \ IA c • • . . ' ,.J . . • C---- • I- Isi . 1 .. . • L y, U .L i+ a) • . \ o a at, °i\\ L U H . `f 48 • City c4 4 ATTACHMENT#3 TO REPORT# L.N t1 O2-'5 I of. I -�,� lN a r Engineering & Public Works Department • Attachment for Tender T-4-2015 Amberlea Park Hardball Diamond Improvements 0 DENCOURT FERNAM Q STREET STROUDS LANE ■ j O DRIVE H- o cc �p sG O B STROUDS 1. LANE p iO X QG _y� QQ W �--� Y _ OO p n J ,/\ W > o W • ! Q O 0 Y 0 � j • ( FLAVELLE � ° C( W a Z m/ Q COURT -J 4 'W r ay\` S T W Q W ROSEBANK U > RESERVOIR ➢ I W H O O , Y > _A cn I— 0 0 _ SUBJEt T FOXWOOD ; Calf o� PICKERING April 20, 2015 By-laws 7414/15 Being a by-law to establish that part of Lot 60, Registrar's • Compiled Plan 1041, that part of Block 38, Plan 40M-1936 and that part of Block 21, Plan 40M-2402, designated as Parts 3, 4 and 5, Plan 40R-28670, as public highway. (By- law attached) g a Being by-law to establish 2 foot reserve,y , Plan 364, as public highway. (By-law attached) 7416/15 Being a by-law to amend Schedules "A" and "B" of By-law 7362/14 appointing Inspectors and identifying fees payable respectively. [Refer to Executive agenda pages 27-34] 7417/15 Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham. (By- law attached) 7418/15 Being a by-law to exempt Lot 20, Plan M-89, from the part _ lot control provisions of the Planning Act. (By-law attached) 7419/15 , Being a by-law to appoint persons as Lottery Licensing Officers for the Corporation of the City of Pickering (By-law attached) 7420/15 Being a by-law to amend By-law 6579/05, to appoint Lisa Harker as the Deputy Clerk of The Corporation of the City of Pickering. (By-law attached) 50 Citq 4 .. Memo PI KERING To: Debbie Shields March 25, 2015 City Clerk From: Denise Bye Supervisor, Property& Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Division Head,Water Resources & Development Services Chief Planner Subject: Request for Road Establishing By-law - Owners: Karen Bunbury and Steven Harvey (LD 075/14) Part Lot 60, RCP 1041, Part Block 38, 40M-1936 and Part Block 21, 40M-2402 being Parts 3, 4 and 5, 40R-28670 - Wingarden Crescent File: Roadded.558/L4610-2-15 The Owners have applied to the Land Division Committee to sever Lot 60, RCP 1041 into two parcels, creating one new development lot fronting Wingarden Crescent. Conditions of the severance include, (a) the conveyance, from the Owners to the City, of a road widening parcel across the frontage of Wingarden Crescent(Part 3, Plan 40R-28670); and (b) establishing Part 3, Plan 40R-28670 along with part of Block 38, Plan 40M-1936 (Part 4, Plan 40R-28670) and part of Block 21, Plan 40M-2402 (Part 5, Plan 40R-28670) as public highway. Block 38, Plan 40M-1936 and Block 21, Plan 40M-2402 are reserves that were acquired by the City through the registration of Plans 40M-1936 and 40M-2402. This application requires that only the portions of these blocks fronting the newly created lot (being Parts 4 and 5, Plan 40R-28670) be established as public highway. . As the Owners have conveyed Part 3, Plan 40R-28670 to the City, it is now appropriate to pass a by-law establishing Parts 3, 4 and 5, Plan 40R-28670 as public highway, providing legal road frontage to the newly created lot. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for April 20, 2015. DB:bg Attachments Location Map Draft By-law 51 DETAIL INSET SCALE NT.S A w w ' D CC 0_ z V)0 r # Lillibilli' COURT m,A 0 PARTS 3 4 0 5 r Ii o 40R-2k670 l VOYAGER of •_ çIHllIm. 11 Bo ITA a . z_ - I I PA'∎ �Q 3 = �s 0 w j�� i ,oz. �'� , � o STROUDS LANE U AL 0111111• 1 /111 0 o'N \ WINGARDEN CRESCENT STROUDS 0/11 Aiii im_ , • o iiiir HEDGEROW PL. __2�o"∎ 111111L1 -- LANDST - 1 , ( _ a•� %�, E o�� SEE INSERT a z ,•O Illl� __J—� 0 m 1$" , SHADYBROOK ==_ I NM Ato PARK - ■■w �/o NM IM INNIMMIS MEM=a tom �� I NM =� AVENUE =w 1111111.x. ,,,� OEN CRESCENT GOLDENRIDGE I E 1IIIIIIIIIIII �� JACQUELINE P��, e/I )a 111111„`/ WELRUS STREET o 1111111 EDGE WOOD 1/�� �/ v PIM AM EDGEWOOD I 01.1 S--r--n x ■ t ' ! is IA %n• , Location Map Cifir°i :. FILE No: ROADDED. 558 - ..` - zit= w - -- � APPLICANT: Harvey/Bunbury NI hi a r.,I C PROPERTY DESCRIPTION:Part Lot 60,RCP 1041,Part Block 38,40M-1936& City Development art Block 21,40M-2402,designated as Parts 3,4 and 5,40R-28670) DATE: Mar.10,2015 S.»'t D nt.. Ire.nd n. n.VPli.,..MI rig M. g.77,7.,-.„ Wet a Plop of.un y. SCALE 1:5,000 PN-7 2013 YPAC.nd its.Yppr NI ;Vint tlot of Sunr.y. _ 52 The Corporation of the City of Pickering By-law No. Being a by-law to establish that part of Lot 60, Registrar's Compiled Plan 1041, that part of Block 38, Plan 40M-1936 and that part of Block 21, Plan 40M-2402, designated as Parts 3, 4 and 5, Plan 40R-28670, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 60, Registrar's Compiled Plan 1041, that part of.Block 38, Plan 40M-1936 and that part of Block 21, Plan 40M-2402, designated as Parts 3, 4 and 5, Plan 40R-28670, and wishes to establish them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 60, Registrar's Compiled Plan 1041, being Part 3, 40R-28670; that part of Block 38, Plan 40M-1936, being Part 4,40R-28670 and that part of Block 21, Plan.40M-2402, being Part.5, Plan"40R-28670 are hereby established as public highway (Wingarden Crescent). By-law passed this 20th day of April, 2015. }k 4 .gay 3-y 3 ^Cf";F'1 rte.. IGF David Ryan, Mayor D ebbie Shields, City Clerk - 53 Citgoq Memo:,:...:...:. PI KERING • To: Debbie Shields March 25, 2015 City Clerk From: Denise Bye Supervisor, Property& Development Services Copy: Director, City Development Director, Corporate Services &City Solicitor Division Head, Water Resources & Development Services Chief Planner Subject: Request for Road Establishing By-law - 2 Foot Reserve, Plan 364 - SP-2013-01 (now 40M-2536) - Cliffview Road File: Roadded.555 The 2 Foot Reserve, Plan 364 ("reserve block") is located at the northerly limit of the existing portion of Cliffview Road. It is a reserve that was to remain in place until such time as the adjacent lands to the north (now Plan of Subdivision 40M-2536) were developed. As the construction of the adjacent lands has commenced and the plan of subdivision is now registered, it is appropriate to establish the reserve block as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for April 20, 2015. • DB:bg Attachments Location Map - Draft By-law 54 DETAIL INSET SCALE NT.S J I=1=1 `� I f I'W I DRIVE OKLAHOMA si F ■F WW1 EMI MI ------..-- -- z i-- --ti o >MIMI= 111111=D r* --1 -, —o_—X 2 FOOT RESERVE, "I, --I--- PLAN 364 ROAD =�->MU 2 NEBRIDGE -- MEM rst=si -a -p — / ma 11711PATA 1151 ■ Aiii --1 0 MINI LANE y w Z --1 W %I, ➢�i A- -- m COURT —m 6 ul CO j - t' _ MAIN �- ■�t1 tttl/��,,''/ LOOKOUT P- - -.Ar .-' T1 O PARK , -_ T •♦�♦• ULLO STREET o—��111V OR „ I I 0 i 0C _ 0 - 1F� / 1i MI =/ o —STREET lY �'`�4'`-'MEI .LI'�:40M-2536 ■.” _ _� PM ELLO _ —'.'-'_.., AR,````m J :1iii.� �.♦�, ' , AVENUE 44 tt.'111111' PE -- m �11111111111111 �� W✓ „pi IPTICPRTIIII.illir_1,111 F(73ccw 12.9 Mil:. r Millirmil m_____ *,, BROADGREEN ' ',l ,' 'l•Il-.,k Ez L kW P SUBJECT LANDS SEE INSER t�1!l 0 T CREEK /\ a T()A/ AREA Location Map 4 FILE No: ROADDED.555 Ri =T'•—. APPLICANT: City of Pickering a co�- iti 01 PROPERTY DESCRIPTION:2 Foot Reserve, Plan 364 City Development DATE: Mar.24,2015 .--.E.,ia,P.;,.. tt. .nd .ppll . .set.•. R...,.d. Not. Ps.n of.. SCALE 1:5,000 IPN-2 201] MPAC and 1..uppima M.iet.b R...rv.d Not a plon of Su.v.r. _ 55 The Corporation of the City of Pickering _ _ By-law No. ,tfsf Being a by-law to establish 2 Foot Reserve, Plan 364, as public highway. Whereas The Corporation of the City of Pickering is the owner 2 Foot Reserve, Plan 364, and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. 2 Foot Reserve, Plan 364 is hereby established as public highway (Cliffview Road). By-law passed this 20th day of April, 2015. M ^� David Ryan, Mayor Debbie Shields, City Clerk 56 Cily Memo PICKERING To: Debbie Shields - April 7, 2015 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Director, Engineering & Public Works Division Head, Water Resources & Development Services Chief Planner Subject: Request for Road Establishing By-law/Naming By-law Block E, Plan 272; Part Block B, Plan 175, being Part 1, 40R-14620 (Park Crescent); Block F, Plan 272 (Surf Avenue); Block D, Plan 273 and Block M, Plan 311 (Marksbury Road); Block L, Plan 311 (Tullo Street) and Block S, Plan 364 (Cliffview Road) File: X.56/Roadded.540 The above-noted plans of subdivision were registered in the early 1900's. It was common practice at that time to identify roads within plans of subdivision as Blocks and legally name them at a later date through the enactment, and registration, of a by-law. A road naming by-law was enacted by Council in 1975 (By-law 202/75) giving proper names to each of the Blocks referred to above, however, that by-law was never registered on title and therefore, the Registry Office records continue to refer to the roads within the above-noted subdivision plans as 'Blocks'. Further, because the plans of subdivisions were registered so long ago, it is unclear as to whether or not the Blocks were established as public highway under the jurisdiction of the City by virtue of plan registration. In order to have the records at the Registry Office: (a) reflect the road names endorsed by Council (as By-law 202/75 is no longer in a form acceptable for registration by the Registry Office); and (b) establish each of the roads as public highway under the jurisdiction of the City, it is necessary to enact, and register, the attached road naming and road establishing by-law. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for April 20, 2015. DB:bg Attachments Location Map Draft By-law 57 • UKIVL I ,rlv..., MriuN CUUflI I., ,L. U I ,I ( I I. I I ,I 1 „BAY FAIRPORT v - BEACH w 0 PUBLIC >_ SCHOOL 8 a _� o - PUBLIC SCHOOL - OKLAHOMA DRIVE _ OKLAHOMA IIIIIIIIIIIII NIL, ;= � - I1 INGDON COURT n __ ,imie I L m > > w > (n J■ m • j alx 11101111111///&Ma U Q STONEBRIDGE O > ..... ... =1.1 Z MI 111111111111 n C m,0-.1.s. _ . r urI . a 11118 TIE ' - >, SUNR 1���1���`� �� �� p _ 0- - �• 0 l I I LAND '`: m COURT ��ON= L.111111111101111/11111101 m MIN eo! :*'/ LOOKOUT — ►� 0,?,/ PORK 0, _l TULLO STREET Emil' 1.5 fre_N.= 111111111=0111111 _��M1 �.I =: a► 111/111/ i11C �∎�I PETTICOAT ,�_-m_ QO\N p1111111111�111�11 a op%— N c3 * , piVIPTALionr”.Mil P CRT'` o -i - ,__ ,__ `` ,,, BROADGREEN ' `,� ',._ - �F ' • A, �, ,74 fit RIL 14.1. • LAKE ONTARIO 1 N Location Map . City 4 -- FILE No:ROADDED#540 r1-F-°—'1`-r. APPLICANT:City of Pickering i«1,ti��'6C PROPERTY DESCRIPTION:Blocks E&F,Plan 272,Block D,Plan 273,Blocks L&M, City Development Plan 311,Blk S,Plan 364&Pt Bk B,Plan 175,being Pt 1,40R-14620 DATE: Feb.4,2015 Department SCALE 1:5,000 pw, E � /no. M. noht ra M rights t a pion Not a plan d navvy ii;2013 MPAC ono/Po suppliers. M riahb Rya. Mot a plan of Sunray. • • 58 The Corporation of the City of Pickering By-law No Being a by-law to establish and name certain roads within the City of Pickering, Regional Municipality of Durham. 'Whereas, The Corporation of the City_of_Pick_ering_is the_oviner_ofcertainBtocks_within_____- Plans 175, 272,-273, 311 and 364 and wishes to establish them as public highways; and Whereas, pursuant to the Municipal Act, the Council of a local municipality may pass by-laws for giving names to highways. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: . 1. Block E, Plan 272 and part of Block B, Plan 175, designated as Part 1, Plan 40R-14620 are hereby established as public highway and hereby named "Park Crescent". 2. Block F, Plan 272 is hereby established as public highway and hereby named "Surf Avenue". 3. Block D, Plan 273 and Block M, Plan 311 are hereby established as public highway and hereby named "Marksbury Road". 4. Block L, Plan 311 is hereby established as public highway and hereby named "Tullo Street 5. Block S, Plan 364 is hereby established as public highway and hereby named "Cliffview Road". By-law passed this 20th day of April, 2015. t r . David Ryan, Mayor Debbie Shields, City Clerk 59 cal 4 • Memo PICKERING To: Debbie Shields April 8, 2015 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services &City Solicitor Subject: Request for Part Lot Control By-law - Owner: Marshall Homes (Copperfield) Ltd. - Lot 20, Plan M-89 File: PLC.M-89.1 The above-mentioned lot is being developed in accordance with the appropriate Development Agreement in such a manner to allow for the construction of four townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt this lot from the part lot control provisions of the Planning Act, thus allowing the four townhouse dwelling units to legally be conveyed into separate ownership once construction has been completed. This draft by-law is attached for the consideration of City Council at its meeting scheduled for April 20, 2015. • DB:bg - Attachments Location Map Draft By-law • • 60 - : =� MMIIhiIIII °stio =� I INA O == `OLD ORCHARD AVENUE �� a MI w— WA►`� iN--�—=o MIMI.7`%mo—�--� ilihir ONICA COOK ""'„� •"„""•C GE LUNA CRT. ''t I NII WI BROWNING "II,,`` 't, \ ©= , MINN FOXGLOVE AVENUE ,,, ma , ___ ILONA PARK =•,I'■ m �� w t11rniuiu1- W rc w m HOLY —( N ia o ROAD REDEEMER —z SHEARER — `���ilii�iI r SEPARATE — `AO — WATERP�. I't ST''` DRIVE C Ui 1—_ ■ OMMERCE ME IIMMI u., �' om SPARK "",� —a mil .�"n�� --� COMMERCE STREET O2 COMMERCE STREET ai COL PRO* ' I z = I FRENCH N•S p_ �N z BAY :T o�_z BROADVIEW STREET Q — = °1—a \ zNo PAR �—¢ _' MI 12 M. �'J 1 j =Q- a ANNLAND STREET `�m— FRENCHMAN'S BAY • ,, •'.■""„■,, P4Il MI =i N”, STREET SUB ECT ii WHARF 1111 o s 11111111111 A C,,,,, GIMP _a= IIIIIIIIL •w= ilr ��IP11111 _-'_ IM MINIM tt / . eim in ---- r .0.2....,___ LAKE ONTARIO `I II& N i• Location Map C►4 = FILE No:Part Lot Control 1- LI" APPLICANT: Marshall Homes (Copperfield) Ltd. 'i Co`*O N 0 PROPERTY DESCRIPTION:1283 Wharf Street(Lot 20, Plan M-89) City Development DATE: Mar.31,2015 Department SCALE 1:5 000 pry gaM Source= 2014 AC end t Ina. aM upPMra . .d. Rs0 0100 Nat Plan aI s.ewy. 2Dt4 UPAC M Ms aupPf All rights RswnaM. Nat 0 plan of Survey. � 61 The Corporation of the City of Pickering r; /7? s' r By-law No: Being a by-law to exempt Lot 20, Plan. M-89, from the part lot control provisions of the Planning Act Whereas pursuant to the provisions of section 50(5)of the Planning Act, R.S.O.. 1990, chapter P.13, as amended,the Council of.a municipality,may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as, follows: 1. Section 50(5) of the Planning Act, R.S.O. 1.990, chapter P.13, as amended shall cease to apply to Lot 20, Plan M-89. - 2. This by-law shall remain in force and effect fora period of one year from the date of the passing of this by-law and shall expire on April 20, 2016. By-law passed this 20th day of April, 2015. David Ryan, Mayor Debbie Shields,City Clerk • 62 cat/ 4 Memo PICKERING To: Debbie Shields April 14, 2015 City Clerk • From: Lisa Harker Deputy Clerk Copy: Subject: By-law Amendment— Lottery Licensing Officers File: L-2000 Please find attached a draft by-law for Council consideration on April 20th. Due to a retirement in the Clerk's Office, an amendment to the existing by-law is required. • LH Attachment Draft By-law 63 The Corporation of the City of Pickering By-law No. 7419/15 Being a by-law to appoint persons as Lottery Licensing Officers for The Corporation of the City of Pickering. Whereas Order-In-Council 2688/93 of the Government of Ontario states that a municipal council may, where it deems to be in the best interests of the inhabitants of the municipality, issue a license authorizing an eligible charitable organization to conduct and manage lottery schemes; and Whereas it is deemed expedient to delegate this authority to various staff of The Corporation of the City of Pickering to act as Lottery Licensing Officers; Now therefore the Council of.The Corporation of the City of Pickering hereby enacts as follows: 1. That Council of The Corporation of the City of Pickering hereby delegates its authority to the following staff to issue a licence authorizing an eligible charitable organization to conduct and manage lottery schemes in accordance with • applicable Provincial legislation: a. Debbie Shields, City Clerk b. Lisa Harker, Deputy Clerk c. Laura Cowie, Clerk, Administration, Vital Stats & Lottery Licensing d. Shelley Green, Clerk, Administration, Business Licensing 2. For the purpose of issuing a licence for a lottery scheme, the persons set out in Section 1 of this By-law shall be known as Lottery Licensing Officers. • 3. That By-law No. 6607/05 be hereby repealed. By-law passed this 20th day of April, 2015. David Ryan, Mayor Debbie Shields, City Clerk 64 • Cat/ 00 A Memo PICKERING To: Debbie Shields April 14, 2015 City Clerk From: Lisa Harker Deputy Clerk Copy: Subject: By-law Amendment— Deputy Clerk File: L-2000 Please find attached a draft by-law for Council consideration on April 20th. This by-law amendment is to appoint a Deputy Clerk for the City of Pickering. • LH • Attachment Draft By-law • 65 The Corporation of the City of Pickering By-law No. 7420/15 Being a by-law to amend By-law 6579/05, to appoint Lisa Harker as the Deputy Clerk of The Corporation of the City of Pickering. Whereas pursuant to Section 228(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a municipality shall appoint a Deputy Clerk whose duty it is in the absence of the City Clerk; a) to record, without note or comment, all resolutions, decisions and other proceedings of the Council; b) if required by any member present at a vote, to record the name and vote of every member voting on any matter or question; c) to keep the originals or copies of all by-laws and of all minutes of the proceedings of Council; d) to perform the other duties required under this Act or under any other Act; and e) to perform such duties as are assigned by the municipality; and Whereas pursuant to Section 228(2) of the said Act, a municipality may appoint Deputy Clerks who have all the powers and duties of the Clerk under this and any other Act; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That Lisa Harker is hereby appointed Deputy Clerk of The Corporation of the City of Pickering effective April 20, 2015. By-law passed this 20th day of April, 2015. David Ryan, Mayor Debbie Shields, City Clerk 66