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HomeMy WebLinkAbout2002/02/25 Finance & Operations Committee Meeting Minutes Monday, February 25, 2002 at 1:30 p.m. Chair: Councillor Holland PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland B. McLean D. Ryan ALSO PRESENT: T. Quinn E. Buntsma G. Paterson N. Carroll B. Douglas R. Holborn S. Reynolds C. Rose D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - Director, Planning & Development - Fire Chief - Division Head, Municipal Property & Engineering - Division Head, Culture & Recreation - Manager, Policy - Committee Coordinator ABSENT: Councillor Johnson - Municipal Business Councillor Pickles - Municipal Business (I) ADOPTION OF MINUTES Meeting of January 28, 2002 (II) MA TTERS FOR CONSIDERATION 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 007-02 AMENDMENT OF PARKING BY-LAW 2359/87 STROUDS LANE AND ROSEBANK ROAD FRONTING ST. ELIZABETH SETON CATHOLIC SCHOOL By-law Forwarded to Council 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 06-02 PICKERING FIRE SERVICES COMMUNICATIONS/DISP ATCH TECHNOLOGY Approved See Recommendation #1 Council moved In-Camera to discuss Report OES 06-02 at 2:00 p.m. and rose at 2:21 p.m. Finance & Operations Committee Meeting Minutes Monday, February 25, 2002 at 1:30 p.m. Chair: Councillor Holland 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 008-02 PROPOSED EXTENSION AND EXPANSION OF THE "ROLLING TO REDUCE" THREE STREAM CART BASED WASTE DIVERSION PILOT PROJECT Parts 1. 2 and 4 Deferred to the March 25th Finance & Operations Committee Meetin2: With Direction to Staff to Ne2:otiate a Lease On a Month to Month Basis. Part 3 Tabled (III) STAFF ITEMS FOR DISCUSSION 1. The Director, Operations & Emergency Services commented on a request for exemption to the half load limit for the period of March 1 st to May 1 st. The Division Head, Municipal Property & Engineering, presented a brief background on the exemption request. This item was deferred to the Council Meeting of March 4th, 2002. 2. The Division Head, Municipal Property & Engineering, advised that the City has submitted a request to the Recycling Council of Ontario for an Award for Achievement. (IV) OTHER BUSINESS 1. Councillor Holland advised of a Notice of Motion he will be presenting to Regional Council concerning Highway 401 expansion and a subsequent notice if the first one fails. 2. Councillor Holland requested staff investigate whether or not an announcement concerning forty-nine grants in the amount of $395 million is related to the SuperBuild Project. 3. Councillor Holland advised that he would like a broad discussion to take place concerning "Who Does What' in relation to Regional Roads. (V) MA TTERS FOR CONSIDERATION 4. CORPORATE SERVICES REPORT CS 04-02 STATEMENT OF THE TREASURER RESPECTING 2001 REMUNERATION AND EXPENSE PAYMENTS TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES Approved See Recommendation #2 5. PLANNING & DEVELOPMENT REPORT PD 07-02 REPORT FROM THE REGIONAL CHAIR'S TASK FORCE ON SUSTAINABLE/AFFORDABLE HOUSING Approved See Recommendation #3 Finance & Operations Committee Meeting Minutes Monday, February 25, 2002 at 1:30 p.m. Chair: Councillor Holland 6. CONFIDENTIAL MEMORANDUM OF THE CHIEF ADMINISTRATIVE OFFICER DATED FEBRUARY 21,2002 CONCERNING A LAND TRANSACTION Approved See Recommendation #4 Council moved in camera at 4:10 p.m. to discuss the Chief Administrative Officer's Confidential Memorandum and rose at 5: 19 p.m. (VI) ADJOURNMENT The meeting adjourned at 5:20 p.m. Appendix I Finance & Operations Committee FOC 2002-2 That the Finance & Operations Committee, having met on February 25,2002, presents its second report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 06-02 PICKERING FIRE SERVICES COMMUNICATIONS/DISP ATCH TECHNOLOGY 1. That the joint report of Corporate Services Department and Operations & Emergency Services Department OES 06-02, regarding Pickering Fire Services, be received; and 2. That Council endorse the concept of an 800 Mhz communication system in conjunction with the City of Oshawa; and 3. That Council give pre-budget approval of the estimated cost of $1. 4 million; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) Debt financing in the amount of $1,400,000 for a period not exceeding 10 years, at a rate to be determined, be approved; and b) Financing and repayment charges in the amount of approximately $190,000 be included in the annual Current Budget for the City of Pickering commencing in 2002 and continuing thereafter until the loan is repaid; and c) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2001 as established by the Province for municipalities in Ontario; and d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate staff be given the authority to give effect thereto. 2. CORPORATE SERVICES REPORT CS 04-02 STATEMENT OF THE TREASURER RESPECTING 2001 REMUNERATION AND EXPENSE PAYMENTS TO MEMBERS OF COUNCIL AND COUNCIL APPOINTEES That Council receive for information the Statement of the Treasurer respecting Remuneration and Expense Payments to Members of Council and Council Appointees for the year 2001 as set out in Report CS 04-02. 3. PLANNING & DEVELOPMENT REPORT PD 07-02 REPORT FROM THE REGIONAL CHAIR'S TASK FORCE ON SUSTAINABLE/AFFORDABLE HOUSING 1. That Report PD 07-02 of the Director, Planning & Development on the Report from the Regional Chair's Task Force on Sustainable/Affordable Housing be received; and Appendix I Finance & Operations Committee FOC 2002-2 2. That the Regional Chair be advised that the City of Pickering supports in principle, subject to further discussion and review as outlined in recommendation #3 below, the concept of Area Municipalities being a partner in a multi-partner approach to assist in providing financial incentives to encourage the supply to affordable rental housing; and 3. That the Regional Chair be requested to establish an Affordable Rental Housing Working Group with appropriate Regional and Area Municipal representation to further refine, clarify and identify specific implementation program details, for presentation back to local Area Municipal Councils, including but not limited to the following matters: . investigating options and implementation mechanisms, other than direct reduction/waiving of fees, to off-set the area municipality costs attributed to an affordable rental unit program; . ensuring that the costs incurred by an area municipality in waiving area municipal fees and charges are fairly shared among the taxpayers of the Region, and do not result in an unfair financial burden to any area municipality; . ensuring a fair distribution throughout the Region of the maximum 100 subsidized units per year; . limiting the proposed area municipal participation for cost reductions/waivers to the Region's 100 subsidized units per year (whether private or public sector initiatives); . ensuring that subsidies result I reduced rental rates for the tenants; . ensuring the monthly rents will not be increased beyond the target affordable rents; . ensuring the units with subsidized production costs will remain as rental units; . establishing a completion date for the program; and . identifying a monitoring process for the program; 4. That Pickering Council advocates a key role for both the Provincial and Federal governments in funding affordable housing, and urges most strongly the Premier of Ontario and the Deputy Prime Minister to act on those recommendations of Durham Region's Task Force directed at the Provincial and Federal Governments; and 5. That a copy of Report PD 07-02 be forwarded to the Regional Clerk, the Regional Chair, the Clerk of each of Durham's Area Municipalities, the Premier of Ontario and the Deputy Prime Minister. 4. CONFIDENTIAL MEMORANDUM OF THE CHIEF ADMINISTRATIVE OFFICER DATED FEBRUARY 21,2002 CONCERNING A LAND TRANSACTION That the recommendation outlined in the Confidential Memorandum of the Chief Administrative Officer dated February 21,2002 concerning a corporate business proposal be APPROVED.