HomeMy WebLinkAboutMarch 5, 2015 - Budget City afl Executive (Budget) Committee
Meeting Minutes
NI2C Thursday, March 5, 2015
9:00 am
Main Committee Room
Present:
Mayor Ryan
Councillors:
K. Ashe
I. Cumming
R. Johnson
B. McLean
J. O'Connell
D. Pickles
Also Present:
T. Prevedel Chief Administrative Officer
P. Bigioni Director, Corporate Services& City Solicitor
R. Holborn - Director, Engineering & Public Works
T. Melymuk - Director, City Development
M. Carpino - Director, Culture & Recreation
J. Hagg - Fire Chief
C. Grant - CEO, Library
J. Hodgson - Division Head, City.Administration
S. Karwowski - Division Head, Finance &Treasurer
D. Shields - City Clerk
J. Halsall - Manager, Budgets & Internal Audit
S. Muir - Coordinator, Communications
L. Harker - (Acting) Supervisor, Legislative Services
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. Nadia Peerzada
Asian Women Skills and Community Development Agency
Nadia Peerzada, Asian Women Skills and Community Development Agency,
appeared before the Committee to request a grant to waive the rental fee for City
facility for three Agency events in 2015.
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i-�' ti C Thursday, March 5, 2015
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Main Committee Room
(Ill) Presentations
Mayor Ryan welcomed everyone to the meeting and thanked staff for all of their hard
work in the compilation of the budget. Mayor Ryan provided an overview of the
agenda and noted that the Committee would first consider the Capital Budget,
followed by the Current Budget.
Tony Prevedel, Chief Administrative Officer, noted that this year's budget was a
1.65% budget increase for Pickering, and made reference to the 2015 Budget Flow
Chart that provided a visual overview. Highlights include the vehicle equipment
reserve, a new grants policy, tree canopy replacement, and a continued reduction in
draws from the reserve fund.
Stan Karwowski, Division Head, Finance &Treasurer, provided a PowerPoint
presentation detailing the 2015 Current and Capital Budgets. Mr. Karwowski noted
0
the 4.27% proposed budgetary expenditures increase and advised that the Facilities
Operations management team will be working with a consultant to develop a
Facilities Asset Management Plan that will manage and plan capital renewals. He
outlined the City's long-term debt approach, noting that Pickering has adopted a
higher standard for managing long-term debt. Mr. Karwowski also provided an
overview of the City's long term financial forecast and outlined some major capital
projects for Council to consider for 2016-2020.
Discussion ensued regarding assessment appeals and the corresponding costs to •
the City. Committee recommended that the City work closely with the Region of
Durham to ensure appeals are pursued collaboratively. Questions regarding the new
Grant Policy were addressed, including the inclusion of a clause in the Policy that
would ensure organizations returned grant money if their events were cancelled.
Committee recessed at 10:30 am and reconvened at 10:45 am.
(IV) Matters for Consideration
1. Review and Recommendation of the 2015 Capital Budget
Mayor & Council Computer Equipment
Moved by Councillor Pickles
That the 2015 Capital budget for Mayor& Council Computer Equipment be approved
and presented to Council on March 23, 2015.
Carried
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Information Technology
Moved by Councillor Pickles
That the 2015 Capital budget for Information Technology Department be approved
and presented to Council on March 23, 2015.
Carried
Clerks -
Moved by Councillor McLean
That the 2015 Capital budget for Clerks be approved and presented to Council on
March 23, 2015.
Carried
By-law Services
Moved by Councillor Pickles
That the 2015 Capital budget for By-law Services be approved and presented to
Council on March 23, 2015.
Carried
Animal Services
Moved by Councillor O'Connell
That the 2015 Capital budget for Animal Services be approved and presented to
Council on March 23, 2015.
Carried
Civic Complex
A question and answer period ensued with regards to the clock tower refurbishment
and the replacement of the crest on the central tower.
Moved by Councillor Pickles
That the 2015 Capital budget for the Civic Complex be approved and presented to
Council on March 23, 2015.
• Carried
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Meeting Minutes
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Main Committee Room
Dunbarton Pool
Moved by Councillor Johnson
That the 2015 Capital budget for Dunbarton Pool be approved and presented to
Council on March 23, 2015.
Carried
Don Beer Arena
Moved by Councillor Johnson
That the 2015 Capital budget for Don Beer Arena be approved and presented to
Council on March 23, 2015.
Carried
Community Centres
Moved by Councillor Johnson
That the 2015 Capital budget for Community Centres be approved and presented to
Council on March 23, 2015.
Carried
Rec Complex— Central Core
Moved by Councillor O'Connell
That the 2015 Capital budget for Rec Complex— Central Core be approved and
presented to Council.on March 23, 2015.
Carried
Rec Complex—Pool
Moved by Councillor Pickles
That the 2015 Capital budget for Rec Complex- Pool be approved and presented to
Council on March 23, 2015.
Carried
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Meeting Minutes
Thursday, March 5, 2015,
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Rec Complex—Arenas
Moved by Councillor Pickles
That the 2015 Capital budget for Rec Complex-Arenas be approved and presented
to Council on March 23, 2015.
Carried
Museum
Moved by Councillor Pickles
That the 2015 Capital budget for Museum be approved and presented to Council on
March 23, 2015.
Carried
Property Maintenance
A question and answer period ensued with regards to tree replacement.
Moved by Councillor McLean
That the 2015 Capital budget for Property Maintenance be approved and presented
to Council on March 23, 2015.
Carried
Municipal Garage
Moved by Councillor Pickles
That the 2015 Capital budget for Municipal Garage be approved and presented to
Council on March 23, 2015.
Carried
Roads
Moved by Councillor Johnson
That the 2015 Capital budget for Roads be approved and presented to Council on
March 23, 2015.
Carried as amended
(see following motions)
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Moved by Councillor Johnson
That Salem Road, from Highway 7 to Concession Road 5, be reconstructed, subject
to the successful receipt of the Small Communities Fund Grant for the Operations
Centre.
Referred later in the
meeting
(see following motion)
Moved by Councillor O'Connell
•
That the above motion be referred to the March 23rd Council meeting for
consideration.
Carried
Moved by Councillor Pickles
That account number 5320.1509 — Southview Drive— Road Reconstruction &
Urbanization be reduced by $50,000 to remove the proposed sidewalk.
Carried
The main motion was then carried as amended.
Parks
Moved by Councillor O'Connell
That the 2015 Capital budget for Parks be approved and presented to Council on
March 23, 2015.
Carried as amended
(see following motions)
Moved by Councillor O'Connell
That $160,000 be included in the 2015 Current budget to cover the detailed design of
the Frenchman's Bay Waterfront Masterplan, and that $640,000 be included in the
2015 Capital budget subject to previously unsolicited grant funding to cover the cost
of paving and water main for the Frenchman's Bay Waterfront Masterplan.
Carried later on a
Recorded Vote
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Moved by Councillor Johnson
That the above motion be tabled until the March 23rd Council meeting.
Yes No
Councillor Johnson Councillor O'Connell
Councillor Ashe
Councillor Cumming
Councillor McLean
Councillor Pickles
Mayor Ryan
Motion Lost
Moved by Councillor Pickles
That the above motion be referred to Council on March 23rd.
Yes No
Councillor Johnson Councillor Ashe
Councillor Pickles Councillor Cumming
Mayor Ryan Councillor McLean
Councillor O'Connell
Motion Lost
The main motion, as amended, was then carried on a recorded vote as follows:
Yes No
Councillor Ashe Councillor Johnson
Councillor Cumming
Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
Engineering Services -Admin
Moved by Councillor Johnson
That the 2015 Capital budget for Engineering Services-Admin be approved and
presented to Council on March 23, 2015.
Carried
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Streetlights & Signalization
Moved by Councillor O'Connell
That the 2015 Capital budget for Streetlights & Signalization be approved and
presented to Council on March 23, 2015.
Carried
Sidewalks
Discussion ensued with respect to the accessibility of sidewalks in Claremont.
Committee requested that staff consider including a provision in future budgets to
replace the asphalt sidewalk on the east side of Old Brock Road.
Moved by Councillor Johnson
. That the 2015 Capital budget for Sidewalks be approved and presented to Council on
March 23, 2015.
Carried
Stormwater Management
Moved by Councillor Johnson
That the 2015 Capital budget for Stormwater Management be approved and
presented to Council on March 23, 2015.
Carried
Development Services
Moved by Councillor Johnson
That the 2015 Capital budget for Development Services be approved and presented
to Council on March 23, 2015.
Carried
Development Projects
Moved by Councillor McLean
That the 2015 Capital budget for Development Projects be approved and presented
to Council on March 23, 2015.
Carried
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Fire Services
Discussion ensued with regards to the new aerial ladder truck, including requesting
an appraisal of the existing truck before it goes to auction.
Moved by Councillor Pickles
That the 2015 Capital budget for Fire Services be approved and presented to Council
on March 23, 2015.
Carried
Library
Moved by Councillor O'Connell
That the 2015 Capital budget for Library be approved and presented to Council on
March 23, 2015.
Carried
Committee recessed at 12:30 pm and reconvened at 1:00 pm.
2. Review and Recommendations of the 2015 Current Budget
CAO —Admin
Moved by Councillor Johnson
That the Current budget for CAO be approved and presented to Council on March
23, 2015.
Carried
Customer Care
Moved by Councillor O'Connell
That the Current budget for Customer Care be approved and presented to Council on
March 23, 2015:
Carried
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Human Resources
Moved by Councillor Pickles
That the Current budget for Human Resources be approved and presented to
Council on March 23, 2015.
Carried
Health & Safety
Moved by Councillor O'Connell
That the Current budget for Health & Safety be approved and presented to Council
on March 23, 2015.
Carried
City Development -Admin
Moved by Councillor Ashe
That the Current budget for City Development-Admin be approved and presented to
Council on March 23, 2015.
Carried
Planning & Design
Moved by Councillor O'Connell
That the Current budget for Planning & Design be approved and presented to Council
on March 23, 2015.
Carried
Building Services
Moved by Councillor Pickles
That the Current budget for Building Services be approved and presented to Council
on March 23, 2015.
Carried
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Sustainability
Moved by Councillor O'Connell
That the Current budget for Sustainability be approved and presented to Council on
March 23, 2015.
Carried
Economic Development
Discussion ensued with respect to promotional materials and finding ways to
determine the value of these materials, including the possibility of modernizing
promotional materials. A brief discussion ensued regarding establishing partnerships
with other levels of government for the development of the Seaton community and to
attract new businesses.
Moved by Councillor Pickles
That the Current budget for Economic Development be approved and presented to
Council on March 23, 2015.
Carried
Committee of Adjustment
Moved by Councillor Pickles
That the Current budget for Committee of Adjustment be approved and presented to
Council on March 23, 2015.
Carried
Heritage Pickering
Moved, by Councillor McLean
That the Current budget for Heritage Pickering be approved and presented to Council
on March 23, 2015.
Carried
•
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cif,/ °o _ Executive (Budget) Committee
Meeting Minutes
Thursday, March 5, 2015
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Main Committee Room
Finance
Moved by Councillor O'Connell
That the Current budget for Finance be approved and presented to Council on March
23, 2015.
Carried
Supply & Services
Moved by Councillor O'Connell
That the Current budget for Supply & Services be approved and presented to Council
on March 23, 2015.
Carried
Information Technology
•
Discussion ensued with respect to the advantages and disadvantages of Citrix and
Committee requested that IT provide a business case for the continued use of Citrix.
Moved by Councillor O'Connell
That the Current budget for Information Technology be approved and presented to
Council on March 23, 2015.
Carried
Legal Services
Moved by,Councillor Pickles
That the Current budget for Legal Services be approved and presented to Council on
March 23, 2015.
Carried
Clerk's Office
Moved by Councillor O'Connell
That the Current budget for Clerk's Office be approved and presented to Council on
March 23, 2015.
Carried
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Records Management& Elections
Moved by Councillor Pickles
That the Current budget for Records Management & Elections be approved and
presented to Council on March 23, 2015.
Carried
Print Shop/Mailroom
Moved by Councillor Pickles
That the Current budget for Print Shop/Mailroom be approved and presented to
Council on March 23, 2015.
Carried
By-law
Moved by Councillor Pickles
That the Current budget for By-law be approved and presented to Council on March
23, 2015.
Carried
Animal Services
Moved by Councillor O'Connell
That the Current budget for Animal Services be approved and presented to Council
on March 23, 2015.
Carried
Culture & Recreation -Admin
Moved by Councillor McLean
That the Current budget for Culture & Recreation -Admin be approved and,
presented to Council on March 23, 2015.
Carried
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City 00 k Executive (Budget) Committee
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IS iie!!hJ Thursday, March 5, 2015
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Main Committee Room
Civic Complex
Moved by Councillor O'Connell
That the Current budget for Civic Complex be approved and presented to Council on
March 23, 2015.
Carried
Seniors Centre
Moved by Councillor Johnson
That the Current budget for Seniors Centre be approved and presented to Council on
March 23, 2015.
Carried
Programs
Moved by Councillor Cumming
That the Current budget for Programs be approved and presented to Council on
March 23, 2015.
Carried
Dunbarton Pool
Moved by Councillor Cumming
That the Current budget for Dunbarton Pool be approved and presented to Council
on March 23, 2015.
Carried
Don Beer Arena
Moved by Councillor Johnson
That the Current budget for Don Beer Arena be approved and presented to Council
on March 23, 2015.
Carried
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Community Centres
Moved by Councillor Pickles
That the Current budget for Community Centres be approved and presented to
Council on March 23, 2015.
Carried
Recreation Complex— Pool
Moved by Councillor Cumming
That the Current budget for Recreation Complex - Pool be approved and presented
to Council on March 23, 2015.
Carried
Recreation Complex -Arenas
Moved by Councillor Johnson
That the Current budget for Recreation Complex -Arenas be approved and
presented to Council on March 23, 2015.
Carried
Museum
Moved by Councillor McLean
That the Current budget for Museum be approved and presented to Council on
March 23, 2015.
Carried
Engineering Services -Admin
Moved by Councillor Ashe
That the Current budget for Engineering Services -Admin be approved and
presented to Council on March 23, 2015.
Carried
II
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Crossing Guards
Committee requested that staff investigate whether an additional crossing guard was
required at Strouds and Wildflower.
Moved by Councillor Pickles
That the Current budget for Crossing Guards be approved and presented to Council
on March 23, 2015.
Carried
Development Services
Moved by Councillor Johnson
That the Current budget for Development Services be approved and presented to
Council on March 23, 2015.
Carried
Operations -Admin
Moved by Councillor Pickles
That the Current budget for Operations -Admin be approved and presented to
Council on March 23, 2015.
Carried
Property Maintenance
Moved by Councillor Cumming
That the Current budget for Property Maintenance be approved and presented to
Council on March 23, 2015.
Carried
Operations — Municipal Garage •
Moved by Councillor Johnson
That the Current budget for Operations—Municipal Garage be approved and
presented to Council on March 23, 2015.
Carried
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Roads
Moved by Councillor O'Connell
That the Current budget for Roads be approved and presented to Council on March
23, 2015.
Carried
Sidewalks
Moved by Councillor Cumming
That the Current budget for Sidewalks be approved and presented to Council on
March 23, 2015.
Carried
Streetlights
Moved by Councillor O'Connell
That the Current budget for Streetlights be approved and presented to Council on
March 23, 2015.
Carried
Parks
Moved by Councillor McLean
That the Current budget for Parks be approved and presented to Council on March
23, 2015.
Carried
Fire Protection
Moved by Councillor Ashe
That the Current budget for Fire Protection be approved and presented to Council on
March 23, 2015.
Carried
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Emergency Operations
Moved by Councillor Johnson
That the Current budget for Emergency Operations be approved and presented to
Council on March 23, 2015.
Carried
Libraries
Moved by Councillor O'Connell
That the Current budget for Libraries be approved and presented to Council on
March 23, 2015.
Carried
3. General Government
General Government
Moved by Councillor Pickles
That the Current budget for General Government Summary be approved and
presented to Council on March 23, 2015.
Carried
Mayor Ryan
Moved by Councillor Ashe
That the Current budget for Mayor Ryan be approved and presented to Council on
March 23, 2015.
Carried
Councillor O'Connell
Moved by Councillor O'Connell
That the Current budget for Councillor O'Connell be approved and presented to
Council on March 23, 2015.
Carried as amended
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Meeting Minutes
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9:00 am
Main Committee Room
By the following Motion
Moved by Councillor O'Connell
Councillor O'Connell proposed the following changes to her budget:
Council Communication — reduce by $3,000 to $4,500
Reception, Promotion & Special Events — reduce by $2,000 to $2,500
Outside Agencies— reduce by $1,800 to $3,000
Carried
Councillor McLean
Moved by Councillor McLean
That the Current budget for Councillor McLean be approved and presented to
Council on March 23, 2015.
Carried
Councillor Pickles
Moved by Councillor Pickles
That the Current budget for Councillor Pickles be approved and presented to Council
on March 23, 2015.
Carried
Councillor Ashe
Moved by Councillor Ashe
That the Current budget for Councillor Ashe be approved and presented to Council
on March 23, 2015.
Carried
Councillor Cumming
Moved by Councillor Cumming
That the Current budget for Councillor Cumming be approved and presented to
Council on March 23, 2015.
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Main Committee Room
Carried
Councillor Johnson
Moved by Councillor Johnson
That the Current budget for Councillor Johnson be approved and presented to
Council on March 23, 2015.
Carried
Mayor& Council Support
Moved by Councillor Ashe
That the Current budget for Mayor& Council Support be approved and presented to
Council on March 23, 2015.
Carried
Purchased Services
Moved by Councillor Johnson
That the Current budget for Purchased Services be approved and presented to
Council on March 23, 2015.
Carried
User Fees
Moved by Councillor O'Connell
That the Current budget for User Fees be approved and presented to Council on
March 23, 2015.
Carried
The Committee recessed at 2:45 pm and reconvened at 3:00 pm.
Grants
Moved by Councillor O'Connell
That the Current budget for Grants, as amended, be approved and presented to
Council on March 23, 2015.
Carried as amended
Later in the Meeting
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Cl °1 Executive (Budget) Committee
Meeting Minutes
liONSONTOC
Thursday, March 5, 2015
9:00 am
Main Committee Room
(Refer to Following Motions)
Moved by Councillor O'Connell
That a grant be provided to the Asian Women Skills and Community Development
Agency to waive the rental fee for a City facility for three events in 2015.
Carried •
Moved by Councillor O'Connell
That a one-time grant in the amount of$3,000 be provided to the Durham West
Agency South Asian Canadians.
Carried
Moved by Councillor Ashe
That a one-time grant in the amount of$2,000 be provided to the Pickering Rotary
Club Wing Fest.
Carried
Moved by Councillor Ashe
That a one-time grant in the amount of$20,000 be provided to the Durham West Arts
Centre Foundation.
Carried Later in the Meeting
(Refer to Following Motion)
Moved by Councillor O'Connell
That the grant request from the Durham West Arts Centre Foundation be referred to
Council on March 23, 2015 in order for them to submit audited financial statements to
qualify for a grant request.
Motion Lost
•
Moved by Councillor Pickles
That a one-time grant in the amount of$100 be provided to the Durham Region
Plowmen's Association.
Carried
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Moved by Councillor McLean
That a one-time grant in the amount of$15,000 be provided to the Kids Safety
Village.
Carried
The Main motion was then Carried as amended.
(V) Adjournment
Moved by Councillor O'Connell
Seconded by Councillor Johnson
That the meeting be adjourned at 3:20 pm.
Carried
•
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