HomeMy WebLinkAboutAugust 11, 2004 Cali o ► Minutes / Meeting Summary
Pickering Museum Advisory Committee
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August 11, 2004
7pm
4.31431ZE Main Committee Room
Attendees: Laura Drake, Chair
Pat Dunnill
Bill Weston
Bill Utton
Bill Gosse
Blair Young
Rose Ann Cowan
Charles Stinson
Paul Savel
Marisa Carpino, City of Pickering
Dave Marlowe, City of Pickering
Katrina Pyke, City of Pickering
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
1. Welcome & Introductions
Laura welcomed members to the meeting and advised that they
were called together to consider the "Proposal for the Program
Centre" as recommended by the Hotel Committee. The
meeting is also to discuss and approve the 2005 Museum
Event Schedule.
2. Program Operations Centre
Dave Marlowe distributed and discussed the "Proposal for the
Program Centre". The proposal is subject to approved funds
for the project.
Pat Dunnill advised that the Hotel Committee has approved
Paul Jureka and Associates as the Architects for the project.
He also advised that the project budget includes the architect
cost, cost for project coordinator and the cost to move the
buildings.
Laura advised that the City plans to ask MTO for a contribution
for the move of the Balsam Road House (Redman House).
Pat advised that, once supported by the Advisory Committee,
the "Proposal for the Program Centre" will be provided to the
architect to begin the drawings. The first draft will come back to
the Hotel committee in approx. 3 weeks. The Advisory
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
Committee will likely meet again in 4-6 weeks to approve the
final draft of the architect drawings.
Bill Weston wanted to confirm that the Program Centre is part of Pat to confirm with
the whole project (which also includes the move and restoration senior City of Pickering
of the Hotel) and that the Foundation will not commit to this staff.
unless the Hotel is being done.
Pat advised that the project coordinator indicated the work for
the Program Centre will require drainage work to be done
around the site. Pat will pay 50/50 for drainage work to be
done because of the construction of the Program Centre but not
for drainage work to be done for the Museum in general —that
would be the City's responsibility.
The Advisory Committee feels that the "Proposal for the
Program Centre" are actually needed at minimum (not a wish
list) although they know the project budget will be a limitation
and may result in some cut backs to the proposal.
Bill Utton recommended that the City of Pickering should do
trenching to improve current water supply (winterize current
water supply) when they do the trenching for the project.
Laura confirmed that the start of construction for the Program
Centre would be mid November 2004 (when the Museum
concludes its programs to the public) and would end by May 1,
2005 (when the Museum opens to the public again).
Moved by Pat Dunnill
Seconded by Bill Utton
That the Museum Advisory Committee approves the Hotel
Committee's "Proposal for the Program Centre".
CARRIED
3. 2005 Museum Event Schedule
Laura advised that she would like to have another chair of this
sub-committee by this time next year.
Katrina distributed the proposed 2005 Museum Event Schedule
for the advisory committee to discuss and approve.
Katrina advised that Backwoods is considering suspending or
reducing the Spirit Walk production in 2005. It is hard to find
male performers and to find a Director for this production.
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Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
Backwoods will meet by the end of the month to make a final
decision. If it were suspended, Backwoods would possibly
replace the event with a production that focuses on the
Temperance Movement in September 2005.
The Advisory Committee came to a consensus to approve the
2005 Museum Event Schedule.
Pat Dunnill asked for help to coordinate this year's Fall Family Blair will see if he can
Festival. get Rogers to put in a
team.
Laura will contact radio
personality Terry
Johnson to see if he
can be the MC of the
event.
Charles Stinson will
coordinate the "Puffin'
for Prizes" event.
Pat also needs help finding sponsors and getting prizes. Pat will bring a
standard letter(to
solicit prizes) to the
next Foundation
meeting. Members
can then use it when
approach businesses
for prizes.
Pat needs someone to coordinate the Horse Shoe Challenge
and communicate with Tony.
Next Foundation meeting is at 7pm on Tuesday, August 17,
2004 in the Main Committee Meeting Room, Pickering Civic
Complex.
8. Next Meeting
To be determined —likely in October for a Museum Budget
Meeting.
Meeting Adjourned: 9:00 pm
Copy: Division Head, Culture & Recreation
Chief Administrative Officer
Bill McLean, City Councillor—Ward 2
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