HomeMy WebLinkAboutOctober 11, 2001 f ,
PICKERING MUSEUM ADVISORY
Cat/ a0 A COMMITTEE
011011 101 A general meeting of the Pickering Advisory Committee
was held on Thursday, October 11, 2001 at the
Pickering Civic Complex—Tower Room
Present: Laura Drake(Chairperson)
Pat Dunnill
Rose Cowan
Charles Stinson
Bill Weston
Wally Biernacki
Stephen Reynolds,Division Head, Culture&Recreation
Dave Marlowe, Education&Collections Officer
Flo Hockley,Recording Secretary
Regrets: Councillor Bill McLean
Bill Utton
Lynn Vickers
Terry James
1. Welcome
2. Adoption of Minutes
MOTION
Moved by Bill Weston
Seconded by Pat Dunnill
That the Minutes of the April 26, 2001 meeting be approved.
CARRIED
3. Business Arising from Minutes
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Laura Drake reported that she attended a positive budget meeting with Councillor Bill
McLean, Tom Quinn, Chief Administrative Officer, Everett Buntsma, Director, Operations
and Emergency Services and Steve Reynolds to discuss the 2002 Budget process and the
role of the Museum Advisory Committee in setting budget priorities. The Museum
Advisory Committee's concerns were heard.
Steve Reynolds reported that he met with the City Clerk to identify the process for having a
Pickering Museum Village Foundation Member designated as a representative on the
Museum Advisory Committee. The City Clerk advised that the Museum Committee
Secretary should send the Clerk a written request from the Museum Advisory Committee
that the Museum Committee Membership include one representative from the Pickering
Museum Village Foundation. The Clerk would forward an amended Museum Committee
By-law to Council for approval. The same process (written request to the Clerk from the
Museum Committee Secretary) is required for adding members to the Committee.
Committee appointments require Council approval.
Steve Reynolds confirmed that the City's Legal Department is looking at the privately
owned land north located north of the Museum entrance to see if the City can acquire the
land or make lease arrangements.
Steve Reynolds confirmed the City's Municipal Property and Engineering staff is arranging
to have the Museum site surveyed in late Fall 2001.
Laura Drake advised signage was placed at the entrance to the Museum — "Caution,
Children Playing".
4. Committee Reports
a) 2001 Special Events
Dave Marlowe reviewed 2001 Museum Event attendance and revenue summary
(see attached).
Committee Members commented on this year's events:
Events are worthwhile; weather was good this year. Why are we not getting good
attendance? The suggestion was made that there may not be enough advertising.
It was suggested that advertising be extended to all of Durham Region, not just
Pickering and Ajax. Radio advertising may be a possibility. It was also noted
that the Museum sign is down on Highway 7 resulting in people driving by the
site or having difficulty locating the Museum entrance. Dave Marlowe reported
the"two for one"coupons in Tourism Book produced good results.
Steve Reynolds and Dave Marlowe will get together with staff(Jody and Tina) on
advertising possibilities and will report back to this Committee at the February
Meeting.
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b) 2002 Special Event Schedule
Rose Cowan reviewed the proposed 2002 Museum Event Schedule.
Wally Biernacki feels that "History in Action" proposed for October 19/20 was
too late for the gas and steam barn operations. It is not possible to schedule on
September 29, as there is another steam show set for this date. Therefore,
"steam"volunteers would not be available.
Each committee member was requested to sign up for at least two events for
2002. A phone call"reminder"will be made two weeks before the events chosen.
c) Education
Dave Marlowe reported that the Summer Program (Day Camps) — first two
sessions were full, the third session had barely enough to run the session. It was
suggested that perhaps next year we run just two sessions, one in July and one in
August.
Dave Marlowe reported that 14,000 — 15,000 children have come through this
year's education program.
d) Hotel Restoration Project and Foundation Update
Pat Dunnill reported that he expects to have a full report by the end of November.
Andre Sheinman has been asked to attend a meeting on November 1St to report on
his findings and recommendations. The main Committee Room has been booked
for November 1st. The suggestion was made to invite the Mayor and Councillors.
Invitation will come from Pat Dunnill and Laura Drake.
e) Gas & Steam Barn
"History in Action" (October 19/20) is not a good date. It was suggested it be
combined with "Pastimes of Past Times" and scheduled on Sunday, September 8.
The consensus was that Steve Reynolds along with Dave and Katrina look at
combining the two events on September 8th .
f) Collections Management
Laura Drake advised that in order to continue to maintain the annual provincial
grant, a lot of work will have to be done on the Collections Management Policy.
This work should be completed well in advance, not just before submission.
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Dave and Laura will get together. We need to know the structure of the site and
how it will affect us.
5. Budget
Steve Reynolds reviewed the proposed 2002 Operating and Capital Budgets. There are
no significant increases in the operating budget, except for promotions which increased
by$3,000
MOTION
Moved by Wally Biernacki
Seconded by Bill Weston
That the proposed 2002 Museum Operating Budget be accepted as presented.
CARRIED
MOTION
Moved by Pat Dunnill
Seconded by Bill Weston
That the proposed 2002 Museum Capital Budget be accepted as presented.
CARRIED
6. New Business
a) Volunteer Appreciation Event will be held in November and will be a catered
event.
b) Pickering Heritage Group—Another meeting will be planned in the future. Steve
Reynolds to set up.
c) November 1 —Andre Sheinman's Report on the Hotel Restoration Research
Project to Advisory Committee and Foundation.
The meeting adjourned at 9:00 p.m.
Next Meeting February 7, 2002 7:00 p.m.
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