HomeMy WebLinkAboutOctober 5, 2000 PICKERING MUSEUM ADVISORY
City °, ::, COMMITTEE
N CEI O NIK A general meeting of the Pickering Advisory Committee
was held on Thursday, October 5, 2000 at the
Pickering Civic Complex, Main Committee Room
Present: Laura Drake (Chairperson)
Councillor David Pickles
Pat Dunnill
Bill McLean
Mary Cook
Lynn Vickers
Bill Weston
Dennis Mann
Gail Quintilian
Sharon Milton, Program Superintendent
Stephen Reynolds, Division Head, Culture and Recreation
Debbie Kearns, Committee Coordinator
Regrets: Wally Biernacki
1. Adoption of Minutes
Moved by Bill McLean
Seconded by Bill Weston
That the Minutes of the May 1 lth, 2000 meeting be approved.
CARRIED
2. Business Arising from Minutes
Sharon advised of the following projects underway at the Museum Site:
• Painting of the Administration Building
• Quotes are being received on the Drive Shed Barn repair
• Chapel doors and walls project may change
• Trees are arriving this week to replace three evergreens in front of the log house, a tulip
tree in front of the chapel and a maple in the picnic area to complete sat damage
restoration
At the last meeting, Sharon was requested to follow-up with the City of Toronto on the
status of a building along Hwy. 7. She advised that this building will not be affected by the
construction of Hwy. 407. A decision must be made as to whether the building can be
moved and if it can be used at the Museum.
3. Committee Reports
a) Collections Progress
• Sharon advised that collections is progressing well
• Cataloguing is continuing to be done and headway is being made
b) Computer
• Pat Dunnill advised that no more information is available to-date
• Information Services has the information and a reply should be coming shortly
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• Councillor Pickles advised that Ontario Power Generation may have a computer for
the Committee and he will follow-up on this item with OPG
c) Special Events&Education Programs
• Sharon distributed and discussed the 2000 Event Summary
• It was the concurrence of the Committee to combine Hymn Sing and the Antique &
Classic Car Show
• It has been suggested that a bus be operated between Steam Up & Opening, Art
Fest and Whitevale Festival
• A discussion took place as to whether or not Steam Up & Opening should continue
to be held for two days - it was decided that, due to the work involved, it would
remain a two day event.
• It is anticipated that Christmas In The Village will draw a good crowd
• Bill McLean advised that he has been approached by a gentleman offering to bring
up to standard the horse shoe pits. The Committee concurred that the posts should
be straightened but concrete pads should not be included.
• The 2001 Events Schedule was finalized with the following dates being approved:
> Steam Up& Opening—May 26 &27
> Walking Through Thyme—June 10
> Hymn Sing&Antique &Classic Car Show—June 24
> War of 1812—August 4
> Pastimes of Past Times—July 22 or August 19
➢ History in Action—September 8 & 9
> A Spirit Walk—September 14, 15, 21 &22
➢ Fall Family Festival—October 14
➢ Christmas in the Village—December 2 &9
• More money has been placed in the 2001 Budget for Education Training Programs
• Katrina Pyke and Barbara Vranic are to be complimented on the Volunteer Training
Program
d) Promotion
• Articles are forwarded to the Sun and Star but are rarely picked-up
• The News Advertiser does place a number of museum items in the paper
• Councillor Pickles suggested targeting service clubs, seniors groups and community
associations with press releases and the event schedule
• Mary Cook was thanked for all her hard work on promotions
e) Fundraising
• Pat Dunnill provided an update on the Foundation funds in the Business Account
He advised of the outstanding amounts to be withdrawn for various projects.
f) Hotel Project
• First stage of the report will be available soon
• A presentation will be made by Tom Munson re: options for the Brougham
Temperance Hotel restoration
• A question was raised concerning storage of supplies, items which are presently
stored and work area for volunteers, once the hotel renovations have begun
• Laura advised that she and Dave Marlowe have considered a metal structure,
possibly placed up near the administration building, which would be climate
controlled, provide storage area and an area for restoring antiques
4. 2001 Budget
• A copy of the 2001 Operating Budget was distributed and discussed
> The Committee were advised that Dave Marlowe has been approved as a full-time
employee
> Steve advised of Sharon's new duties and the possibility that she will be working
from the Civic Complex rather than the Museum site.
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> Part-time hours have been increased.
Moved by Bill Weston
Seconded by Lynn Vickers
That the 2001 Operating Budget be approved as presented.
CARRIED
• A copy of the 2001 Capital Budget was distributed and discussed
> A concern was raised by the Committee with respect to the Foundation paying for a
portion of the new entrance, questioning why this would not be paid for by the City.
The wording "Partially Offset" will be removed from the budget background papers
but the amount for the entrance will remain.
Moved by Dennis Mann
Seconded by Pat Dunnill
That the 2001 Capital Budget be approved in principle and reviewed in February.
CARRIED
5. Pickering Museum Village Advisory Committee Roles and Responsibilities
• A report will be presented by the Foundation at each meeting
• The elected chair of the Foundation shall be a member of the Advisory Committee
• When a gift is presented to the Museum, a gift agreement must be signed by the donor.
A clause indicating that the donor is the legal owner of the gift will be added to the
agreement in the Collections Policy
6. New Business
• A report will be prepared by Laura advising of the accomplishments of the Pickering
Museum Advisory Committee for the past three year term of office. The Foundation
Chair will also provide a report which shall be attached to Laura's report. These
reports will be forwarded to Councillor Pickles for distribution to Council Members
• Adopt-A-Park Signs to be reviewed for advertising Museum Events.
• Mary Cook forwarded a request to the Committee Secretary asking that Laura be
thanked for her work and leadership during this term.
The Next Meeting is scheduled for February 8, 2001 —7:00 p.m.
The Meeting Adjourned at 10:00 p.m.