HomeMy WebLinkAboutMay 14, 1998 ,
PICKERING MUSEUM ADVISORY COMMITTEE
A general meeting of the Pickering Advisory Committee
was held on Thursday May 14, 1998 at the Pickering Museum Village on site
Present: Ms. Laura Drake (Chairperson)
Ms. Lynn Vickers
Mr. Pat Dunhill
Mr. Dennis Mann
Ms. Gayle Quintilian
Mr. Tom Mohr
Mr. Bill McLean
Ms. Mary Cook
Sharon Milton, Program Superintendent
Margaret Donaldson
Jody Whitehouse, Recording Secretary
Councillor Rick Johnson
Stephen Reynolds, Director of Culture and Recreation
Wally Biernacki
ill Weston
1. SITE TOUR OF PICKERING MUSEUM VILLAGE:
During the site tour the following areas were reviewed:
There is a Caterpillar tent covering the mulberry bush which needs to be
removed. Committee reviewed salt damage from recent filming. Need to
be repaired, trees and bushes will need to be replaced and the green
areas will need to be resoiled and resodded. The chapel is to be repainted to its
original colour. The Gazebo needs to be lifted and fitted with shims to prevent
potential injury and damage. Bell needs to be repaired.
The Staff are using a new fire repellent spray. The washroom extension must
use existing plumbing facilities to reduce costs. The floor need to be reinforced
this is a Capital Budget Item and is pending budget approval. The wood lying in
the rear of the Log House should be moved to serve as seating at various
locations.
2. WELCOME
Sharon Milton welcomed committee members and introduced new recording
secretary, Jody Whitehouse.
3. COMMITTEE REPORTS:
Fundraising
Distributed and Mr. Dunhill reviewed highlights of his report.
There has been no date set for a Herongate Event. The committee
reviewed the validity of this event as a fundraiser, and discussed other ,
possibilities.
Community Outreach
Participation in the Whitevale Parade was cancelled due to the Muskets,
Fifes and Drums Event. The Brooklin Parade, on June 6th at 9:00 a.m.,
will be co-ordinated by Mr. Elrick. Pickering Village Parade will be held
on June 13th at 9:30 a.m. The Newsletter has been mailed out.
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Special Events
The Pickering Fire Department has a smoke house. The Museum should
book it for the Fall Family Picnic Event.
Rougemobile
Educational service, could be tied in with the Family Picnic Event.
Advertising for Kids Day
Under 12 years of age are admitted at no charge. Nursery schools
should be added to the mailing list for future contact.
Schoolhouse and Washroom Facilities
Budget needs approval prior to the commencement of construction.
Collections Management
The Sub Committee needs to meet with Dave Marlowe. Mr. Mohr is
available to meet some weekdays. He identified the availability of Town
Heirlooms that are specific to Pickering, Mr. Mohr suggested that the
committee collect and display these artifacts. Hopefully funding will be
available through grants from the establishment of the Foundation to
proceed with such a project. If the application is successful, proper
storage will need to be instituted.
4. BUDGET UPDATE:
The Capital and Operating Budget are scheduled for approval in June.
Currently the Pickering Museum Village is operating similar to the 1997
Budget operation.
5. SUMMER EVENT/PROGRAM UPDATE:
Military Event - to be held May 22nd and 23rd.
Kid's Day - June 7th.
Camping at the Museum - currently in operation.
Filming will be in the week of May 25th.
There is minimal space left for Board of Education tours from this date
until June.
Reserving the Barber for History in Action. This is the best showcase for
his appearance.
Volunteer availability for events should be submitted to Mrs. Vranic.
MOTION:
Moved by: Mr. P. Dunnill
Seconded by: Mr. T. Mohr
Carried To send a letter of congratulations to Pat-Dunhill, Mary Cook, Sharon
Milton and Barb Vranic
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7. NEW BUSINESS:
Dog Policy
As the presence of dogs on the grounds during special events poses a safety
hazard, it is recommended that they not be permitted on site. It is
recommended dogs be allowed to use the grounds for walks when the museum
is closed to the public provided they are leashed. This recommendation will be
forwarded to Stephen Reynolds.
Donation for Elizabeth Martins
To honor Elizabeth Martins, the committee would like to place a bench and
plaque in her memory on the grounds. A ceremony will be conducted for staff
and volunteers on Saturday September 12, 1998.
Smoking Policy
Effective immediately there will be no smoking permitted in buildings. This
policy effects staff and volunteers alike.
Grant Info
The Superintendent will provide grant contact to Ms. Drake and Mr. Mohr. Some
funding is available for new groups, and the Ministry may be contacted (by Mr.
Mohr if his group is interested).
Historical Association Presentation
Mr. Mohr is intending to present a synopsis of the roles of the 4 Historical
associations in the Pickering area to Council to provide an overview of the
each groups direction.
8. NEXT MEETING:
October, date to be announced
MEETING ADJOURNED
MOTION:
Moved by: Dennis Mann
Seconded by: Mary Cook
That the meeting be adjourned
Carried
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