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HomeMy WebLinkAboutApril 23, 1997 0��OFpic�F Lid vd 9 r z dm " Audit Committee Meeting Minutes Subject to Adoption Present: Councillor Maurice Brenner- Chair Mayor Arthurs Councillor Enrico Pistritto Councillor Sherry Senis Councillor Doug Dickerson Penny Wyger, Town Solicitor Warren Hurren, Hurren,Flett, Sinclair, Chartered Accountants Neil Sinclair, Hurren, Flett, Sinclair, Chartered Accountants A meeting of the Audit Committee was held on April 23rd, 1997 at 5:30 p.m. in Meeting Room 1 of the Pickering Civic Complex. The following matters were discussed: 1. Management Letter A draft copy of the Management Letter was distributed for review and discussion. Warren advised that Novacor was in Receivership. The Solicitor advised that Novacor declared Bankruptcy on April 22nd, 1997. In light of the comments in the Management Letter, the staffing compliment of the Treasury Department was discussed and referred back to the Acting Treasurer- Collector to review with the General Manager and implement appropriate changes. Moved by Councillor Pistritto Seconded by Mayor Arthurs That the Consolidated Financial Report and Management Letter be received and referred to the Council Agenda of May 20th, 1997. CARRIED cont'd.... r -lam - 2 - 2. External Auditors Contract Moved by Councillor Pistritto Seconded by Mayor Arthurs That the Audit Committee conduct a meeting closed to the public for the purpose of considering the Contract of the External Auditors. CARRIED Councillor Brenner advised that a Report from the Acting-Treasurer was received advising that the Contract with the External Auditors expires on September 30th, 1997. Moved by Councillor Pistritto Seconded by Mayor Arthurs That Hurren, Flea, Sinclair be reappointed as the External Auditors for the Town of Pickering upon review for competitiveness of contracts previously submitted and that this be referred to Council. CARRIED Moved by Councillor Pistritto Seconded by Councillor Arthurs That the closed meeting of the Audit Committee rise from In Camera. CARRIED 3. Other Business Councillor Dickerson questioned if the Audit Committee were intending to pursue the matter with respect to the Claremont Community Centre. It was decided that a meeting would be held with the General Manager and the Director of Parks and Facilities to discuss this matter. A meeting would then be arranged with the Builders, Architect and Building Committee to further discuss this item. The meeting adjourned at 7:30 p.m.