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COMMITTEE OF THE WHOLE MEETING MINUTES
TUESDAY, AUGUST 7, 2001 - 7:45 P.M.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland—Chair
R. Johnson
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
T. Quinn - Chief Administrative Officer
N. Carroll - Director, Planning & Development
E. Buntsma -Director, Operations and Emergency Services
G. Paterson - Director, Corporate Services & Treasurer
T. Melymuk - Division Head, corporate Projects & Policy Division
L. Taylor - Manager, Current Operations
C. Rose - Manager, Policy
A. Greentree - Supervisor, Legislative Services
(I) MINUTES
Regular Meeting of June 25, 2001
(II) DELEGATIONS
1. Valerie Beyer, representing the Durham Regional Police Service Business
Planning Steering Committee, made a PowerPoint presentation to Committee
Members as a Stakeholder Consultation in the development of a business plan for
how the Police Service approaches service delivery to the community.
2. The following persons addressed the Committee of the Whole, regarding the
Barclay Houses located within the Airport lands:
a. John Sabean, representing Pickering Township Historical Society, provided a
detailed report on the history and significance of the Tullus Cottage and Ever
Green Villa and requested Council to forward a resolution to Transport
Canada stating that these two properties are of regional interest and landmarks
in our Community and as such should be restored as heritage buildings.
b. Mary Delaney, 1360 Hwy. 7 discussed the historical significance of the Tullus
Cottage and Ever Green Villa. • She indicated that several residents have
received eviction notices and anticipates that there will be additional notices
issued in the future. Ms. Delaney supported Mr. Sabean's request to forward
a motion to Transport Canada.
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c. Laurie Barclay, R. R. #5, Claremont, advised Council that her family currently
resides in the Barclay house but have received an eviction notice. Ms.
Barclay explained how frustrating and upsetting this process is to the family
and requested assistance in dealing with the eviction process. Ms. Barclay
supported Mr. Sabean's request to forward a motion to Transport Canada.
(III) RECESS
The Meeting recessed to enter into a Special Council Meeting at 9:08 p.m.
The Meeting reconvened at 9:45 p.m.
(IV) MATTERS FOR CONSIDERATION
1. PLANNING & DEVELOPMENT REPORT PD 26-01
REQUEST FOR COUNCIL'S PERMISSION TO DEVELOP LANDS
BY LAND SEVERANCE
W. GRAWERT
PART OF LOT 27, PLAN 1051
(EAST SIDE OF APPLEVIEW ROAD,NORTH OF DUNBARTON ROAD)
Approved See Recommendation #1
2. PLANNING & DEVELOPMENT REPORT PD 29-01
DRAFT PLAN OF SUBDIVISION APPLICATION SP 2001-01
ZONING BY-LAW AMENDMENT APPLICATION A 11/01
DANLU HOLDINGS LIMITED
BLOCK 14 AND PART OF BLOCK 19, PLAN 40M-1981
(LANDS EAST OF ALTONA ROAD, SOUTH AND WEST OF SPARROW
CIRCLE)
Approved See Recommendation #2
By-law Forwarded To Council
3. PLANNING & DEVELOPMENT REPORT PD 30-01
ZONING BY-LAW AMENDMENT APPLICATION A 16/00 (PHASE I)
CLAREMONT ESTATES ONTARIO INC. AND PUBLIC WORKS CANADA
PART OF LOT 20, CONCESSION 8
(LANDS SOUTH OF KODIAK STREET AND EAST OF SIDELINE NO. 20)
Approved See Recommendation #3
By-law Forwarded To Council
4. PLANNING & DEVELOPMENT REPORT PD 27-01
ZONING BY-LAW AMENDMENT APPLICATION A 39/00
MARION HOLLINGER
PART OF LOTS 88 AND 89, RCP PLAN 1051
NOW PART 1, PLAN 40R-19836 AND PART 1, PLAN 40R-19908
(1878-1886 BROOKSHIRE SQUARE)
Approved • See Recommendation #4
By-law Forwarded To Council
a) Paul Groves, 1839 Holbrook Court, requested that Council ensure that the
mature trees be preserved by moving them to the back property line.
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b) Wayne Brubaker, representing the Hollingers, spoke in support of the
application stating that it was in keeping with the area, was in compliance
with the Durham Region Official Plan, and that the appropriate development
controls as recommended by staff may be implemented.
5. PLANNING & DEVELOPMENT REPORT PD 28-01
ZONING BY-LAW AMENDMENT APPLICATION A 7/01
M. ELLIS
LOT 111, PLAN 816
(EAST SIDE OF HIGHBUSH TRAIL, SOUTH OF SHEPPARD AVENUE)
Approved See Recommendation #5
By-law Forwarded To Council
6. PLANNING & DEVELOPMENT REPORT PD 25-01
THE OAK RIDGES MORAINE — PROPOSALS FOR THE PROTECTION
AND MANAGEMENT OF A UNIQUE LANDSCAPE
DRAFT REPORT PREPARED BY THE REGIONS OF DURHAM,
YORK AND PEEL
Approved as Amended See Recommendation #6
7. • AJAX PICKERING TRANSIT AUTHORITY REPORT APTA 01-01
TRANSIT MERGER AGREEMENT
Approved See Recommendation #7
8. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-01
PICKERING NUCLEAR GENERATING STATION
PNGS-A RETURN TO SERVICE
RELICENSING OF PNGS-A
Approved See Recommendation #8
9. OPERATIONS AND EMERGENCY SERVICES REPORT OES 021-01
TENDER FOR THE CONSTRUCTION OF THE
PETTICOAT CREEK PEDESTRIAN BRIDGE
TENDER NO. T-6-2001
Approved See Recommendation #9
10. CLERK'S REPORT CL 28-01
PROPOSED STANDING COMMITTEE SYSTEM
Approved as Amended See Recommendation #10
By-law Forwarded To Council
11. CLERK'S REPORT CL 27-01
APPOINTMENTS TO ENFORCE THE PARKING BY-LAW AT
726 KINGSTON ROAD
By-law Forwarded To Council
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(V) OTHER BUSINESS
1. Councillor Johnson advised that Janet Ecker, MPP, announced that funding will
be provided by the Province for a 25-bed women's shelter care facility in our
community. Councillor Johnson also advised that the City received a plaque from
the Ajax-Pickering Women's Centre Inc. in appreciation for their time, effort and
contributions towards making our community a better place to live.
2. Mayor Arthurs advised that the GTAA will be hosting a meeting in August,
attendance for which has been primarily determined by the Region of Durham. A
second meeting will be held which will be primarily coordinated by the City of
Pickering.
3. Councillor Brenner gave notice that he would be presenting a Notice of Motion at
the Council Meeting of September 17, 2001 regarding the alternative refuse
composting and recycling pilot project.
4. Councillor Ryan gave notice that he would be presenting a Notice of Motion at
the Council Meeting of September 17, 2001 regarding remuneration for
Committee membership.
5. Councillor McLean advised that Canada Post has not responded to our request to
remove graffiti from mailboxes and requested the Deputy City Clerk to follow up
on our request.
6. Councillor McLean requested staff to consider including anti-littering messages
on our City garbage receptacles.
7. Councillor Pickles gave notice that he would be presenting a Notice of Motion,
seconded by Councillor Johnson, at the Council Meeting of September 17, 2001
regarding consultation for 407 interchanges.
8. Councillor Johnson gave notice that he would be presenting a Notice of Motion,
seconded by Councillor Pickles, at the Council Meeting of September 17, 2001
regarding a full environmental audit and engineering audit of the 407 construction
in the City of Pickering.
(VI) ADJOURNMENT
The meeting adjourned at 11:45 p.m.
DATED b c—r0 e 0( . w CLERK
APPENDIX#1
CITY OF PICKERING,
That the Committee of the Whole of the City of Pickering having met on August 7, 2001,
presents its twelfth report to Council and recommends:
1. PLANNING& DEVELOPMENT REPORT PD 26-01
REQUEST FOR COUNCIL'S PERMISSION TO DEVELOP LANDS
BY LAND SEVERANCE
W. GRAWERT
PART OF LOT 27, PLAN 1051
(EAST SIDE OF APPLEVIEW ROAD,NORTH OF DUNBARTON ROAD)
1. That the request made by W. Grawert, to permit the division of the subject
lands, being Part of Lot 27, Plan 1051 (identified as Parts 2 & 3, Plan 40R-
10323, and known as 1797 Appleview Road), to create one new residential
building lot through Land Severance Application LD 100/99, rather than by
draft plan of subdivision, be APPROVED.
2. PLANNING & DEVELOPMENT REPORT PD 29-01
DRAFT PLAN OF SUBDIVISION APPLICATION SP 2001-01
ZONING BY-LAW AMENDMENT APPLICATION A 11/01
DANLU HOLDINGS LIMITED
BLOCK 14 AND PART OF BLOCK 19, PLAN 40M-1981
(LANDS EAST OF ALTONA ROAD, SOUTH AND WEST OF SPARROW
CIRCLE)
1. That Draft Plan of Subdivision Application SP-2001-01 submitted by Mr. •
Grant Morris of Grant Morris Associates Limited on behalf of Danlu Holdings
Limited, on lands being Block 14 and Part of Block 19, Plan 40M-1981, City
of Pickering, to permit the development of 43 residential lots supporting 40
townhouse dwelling units and 3 detached dwelling units, be APPROVED,
subject to the conditions outlined in Appendix I to Planning Report Number
PD 29-01.
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2. That Zoning By-law Amendment Application A 11/01 submitted by Mr.
Grant Morris of Grant Morris Associates Limited on behalf of Danlu Holdings
Limited, on lands being Block 14 and Part of Block 19, Plan 40M-1981, City
of Pickering, to establish performance standards to allow the development of 3
detached dwelling units on "wide-shallow" lots, and to reduce the current
front and rear yard depth zoning requirements to accommodate the siting of
one townhouse dwelling unit on the subject lands, be APPROVED, subject to
the conditions outlined in Appendix II to Planning Report Number PD 29-01.
3. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 11/01, as set out in draft in Appendix III to Report Number PD
29-01 be forwarded to Council for enactment.
3. PLANNING &DEVELOPMENT REPORT PD 30-01
ZONING BY-LAW AMENDMENT APPLICATION A 16/00 (PHASE I)
CLAREMONT ESTATES ONTARIO INC. AND PUBLIC WORKS CANADA
PART OF LOT 20, CONCESSION 8
(LANDS SOUTH OF KODIAK STREET AND EAST OF SIDELINE NO. 20)
1. That Zoning By-law Amendment Application A 16/00, submitted by Mr. Don
Bennett, on behalf of Claremont Estates Ontario Inc., on lands being Part of
Lot 20, Concession 8, City of Pickering, to permit the development of 19
hamlet residential lots (as proposed through related Draft Plan of Subdivision
Application SP-2000-02, Revision 1), to zone part of the subject lands from
"A"—Rural Agricultural to an"open space" zone category and to
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acknowledge certain lands required for "nitrate dilution" originating from the
proposed residential lots, be APPROVED IN PART, to change the zoning on
part of the subject lands located generally south of Kodiak Street to an
appropriate open space zone category that zones these lands for
"environmental protection and nitrate dilution"purposes, as set out in the draft
by-law contained in Appendix Ito Report Number PD 30-01.
2. That the amending zoning by-law to implement "Phase 1" of Zoning By-law
Amendment Application A 16/00, as set out in draft in Appendix Ito Report
Number PD 30-01 be forwarded to Council for enactment.
3. That the City Clerk advise the Ministry of Municipal Affairs and Housing that
City Council recommends that the Lieutenant Governor in Council grant an
exemption under section 7 of the Oak Ridges Moraine Protection Act, as it
affects the subject lands, to allow City Council to lift an "(H)" — Holding
Symbol contained in the applicable City Zoning By-law and proceed with
obtaining regional and local approvals to create four hamlet residential lots on
the south side of Kodiak Street, in Part of Lot 20, Concession 8, in the City of
Pickering (Hamlet of Claremont).
4. PLANNING & DEVELOPMENT REPORT PD 27-01
ZONING BY-LAW AMENDMENT APPLICATION A 39/00
MARION HOLLINGER
PART OF LOTS 88 AND 89, RCP PLAN 1051
NOW PART 1, PLAN 40R-19836 AND PART .1, PLAN 40R-19908 •
(1878-1886 BROOKSHIRE SQUARE)
1. That Zoning By-law Amendment Application A 39/00, on lands being Part of
Lots 88 and 89, Plan 1051 (identified as Part 1, Plan 40R-19836 and Part 1,
Plan 40R-19908), City of Pickering, to amend the zoning on the subject lands
from "R3" — Residential Detached Dwelling Zone to "S2" — Residential
Detached Dwelling Zone, in order to permit the development of five lots
providing a minimum lot frontage of 13.5 metres, be APPROVED subject to
the conditions outlined in Appendix Ito Report No. PD 27-01;
2. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 39/00, as set out in draft in Appendix II to Report No. PD 27-
01, be forwarded to City Council for enactment; and
3. That the request made by Marion Hollinger, to permit the division of the
subject lands, being Part of Lots 88 and 89, Plan 1051, (identified as Part 1,
Plan 40R-19836 and Part 1, Plan 40R-19908) to create a total of five
residential building lots through land severance, rather than by draft plan of
subdivision, be APPROVED.
5. PLANNING &DEVELOPMENT REPORT PD 28-01
ZONING BY-LAW AMENDMENT APPLICATION A 7/01
M. ELLIS
LOT 111, PLAN 816
(EAST SIDE OF HIGHBUSH TRAIL, SOUTH OF SHEPPARD AVENUE)
1. That Zoning By-law Amendment Application A 07/01, submitted by M. Ellis,
on lands being Lot 111, Plan 816, City of Pickering, to amend the zoning of
the northerly portion of the subject lands from "R4" to an appropriate zone
category, in order to permit the creation of a lot with a minimum 12.5 metre
lot frontage and a minimum lot area of 360 square metres and to recognize the
existing dwelling on the southerly portion of the subject lands, be
APPROVED subject to the conditions outlined in Appendix I to Report
Number PD 28-01; and
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2. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 07/01, as set out in draft in Appendix II to Report Number PD
28-01, be forwarded to City Council for enactment.
6. PLANNING &DEVELOPMENT REPORT PD 25-01
THE OAK RIDGES MORAINE — PROPOSALS FOR THE PROTECTION
AND MANAGEMENT OF A UNIQUE LANDSCAPE
DRAFT REPORT PREPARED BY THE REGIONS OF DURHAM,
YORK AND PEEL
1. That Report Number PD 25-01 of the Director, Planning & Development be
endorsed as the City's comments on the draft Report entitled"The Oak Ridges
Moraine — Proposals for the Protection and Management of a Unique
Landscape"; and
2. That the City of Pickering requests the Regions of Durham, York and Peel,
and the Ministry of Municipal Affairs and Housing to ensure that if the
technique of "land swaps" for the protection of lands on the Oak Ridges
Moraine is implemented, that policies require that the "swap" be supported by
all affected municipalities.
3. That a copy of Report Number PD 25-01 be forwarded to the Regions of
Durham, York and Peel, and the Ministry of Municipal Affairs and Housing
for their information.
7. AJAX PICKERING TRANSIT AUTHORITY REPORT APTA 01-01
TRANSIT MERGER AGREEMENT
That Report APT 01-01 of the General Manager, Ajax Pickering Transit
Authority regarding the Transit Merger Agreement be received for information;
and
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1. That Council approve a By-law as set out in Attachment No. 1 attached hereto
to authorize the execution of a transit system Merger Agreement as set out in
Attachment No. 2 attached hereto between the Corporation of the Town of
Ajax and the Corporation of the City of Pickering; and
2. That the appropriate staff of the City of Pickering be given the authority to
give effect thereto.
8. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-01
PICKERING NUCLEAR GENERATING STATION
PNGS-A RETURN TO SERVICE
RELICENSING OF PNGS-A
1. That Report to Council CAO 05-01 concerning the return to service of PNGS-
A be received.
2. That Council advise the Canadian Nuclear Safety Commission (CNSC) that it
supports the CNSC staff recommendation to allow the restart of the PNGS-A
reactors, subject to the conditions outlined in CMD 01-H17, and providing all
the required improvements and modifications specified in Appendix D of that
document are completed before any unit is returned to service, with the
following clarification:
That Item 31 of Part A of Appendix D be reworded as follows:
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"Submit evidence that a memorandum of understanding has been entered
into with the City of Pickering concerning mutual aid, coordinated fire
response and joint drills. "
3. That Council request the CNSC to add the following as condition of
relicensing:
"That OPG make appropriate arrangements with the City of Pickering
concerning the provision of adequate fire and emergency response services
to the community. "
4. That a copy of Report to Council CAO 05-01 be forwarded to the Canadian
Nuclear Safety Commission, the Ontario Power Generation, and the
Honourable Dan McTeague, M.P. Pickering-Ajax-Uxbridge.
9. OPERATIONS AND EMERGENCY SERVICES REPORT OES 021-01
TENDER FOR THE CONSTRUCTION OF THE
PETTICOAT CREEK PEDESTRIAN BRIDGE
TENDER NO. T-6-2001
That Report OES 021-01 of the Director, Operations & Emergency Services
regarding Tender T-6-2001 for the construction.of the Petticoat Creek Pedestrian
Bridge be received; and
1. That Tender No. T-6-2001 submitted by King City Group Ltd. to complete the
construction of the Petticoat Creek Pedestrian Bridge in the amount of
$823,889.30 including 7% G.S.T. be accepted; and
2. That the total project cost of$1,006,298.67 including the tender amount and
other associated costs be approved; and
3. That the funding in the amount of $1,007,000.00 including transfers from
Development Charges (#4227) and Parkland (#4230) Reserve Funds and other
sources as identified in prior years Capital Budgets be approved; and
4. a) That debt financing in the amount of $231,000.00 to be financed
internally, for a period not exceeding 10 years, at a rate of 7 percent per
annum, be approved; and
b) That financing and repayment charges in the amount of approximately
$33,000.00 be included in the annual Current Budget for the City of
Pickering commencing in 2002 and continuing thereafter until the loan is
repaid; and
c) That the Director of Corporate Services and Treasurer certifies that this
loan and the repayment thereof falls within the City's Debt and
Obligations approval Annual Repayment Limit for debt and other
financial obligations for 2001 as established by the Province for
municipalities in Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to.
effect the foregoing; and
5. That the appropriate officials of the City of Pickering be given authority to
give effect hereto.
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10. CLERK'S REPORT CL 28-01
PROPOSED STANDING COMMITTEE SYSTEM
1. That Clerk's Report CL 28-01 regarding the proposed Standing Committee
System be received.
2. That the draft by-law, as amended to include "evening" in 1 5.(a) (ii) and 1
• 5.(b) (ii), and to add "for the Finance Committee and Operations Committee"
in 1 7.(a), attached to Clerk's Report CL 28-01 to amend By-law Number
3665/91 to implement the Standing Committee System and provide for rules
of procedure be enacted.
3. That appointments to the Finance Committee for a term to expire on
November 30, 2003 be deferred to the first Committee of the Whole Meeting
in September.
4. That appointments to the Operations Committee for a term to expire on
November 30, 2003 be deferred to the first Committee of the Whole Meeting
in September.
5. That Resolution #210/96 passed on June 24, 1996 to provide for the
establishment of a Standing Committee to be known as the Administration
Committee be rescinded.
6. That the Site Plan Committee be reconstituted, and shall be comprised of three
members of the Planning Committee to be appointed at the first meeting of the
Planning Committee and that the Site Plan Committee shall meet during
regular business hours.
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