HomeMy WebLinkAboutJune 25, 2001 City c4
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COMMITTEE OF THE WHOLE MEETING MINUTES
MONDAY, JUNE 25, 2001 — 7:30 P.M.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner—Chair
• M. Holland
R. Johnson
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
T. Quinn - Chief Administrative Officer
N. Carroll Director, Planning & Development •
E. Buntsma - Director, Operations and Emergency Services
G. Paterson - Director, Corporate Services & Treasurer
L. Taylor - Manager, Current Operations
B. Taylor - City Clerk
D. Kearns - Committee Coordinator
(I) MINUTES
Regular Meeting of June 11, 2001
(II) DELEGATIONS
1. John Nemeth, Chair of the Duffins Creek Task Force addressed Committee with a
report on the status of progress of the Task Force to date and its work plans for
the next six months.
2. Paul White, 507 Cliffview Road, addressed the Committee with respect to the
naming of the Rotary Frenchman's Bay West.Park. He thanked Council for their
hard work in developing the Waterfront Plan.
(III) MATTERS FOR CONSIDERATION
1. PLANNING &DEVELOPMENT REPORT PD 24-01
ZONING BY-LAW AMENDMENT APPLICATION A 05/01
CENTRAL VERSA DEVELOPMENT CORPORATION •
PART OF LOT 21, RANGE 3, B.F.C.
(WEST SIDE OF SANDY BEACH ROAD, SOUTH OF BAYLY STREET
Approved See Recommendation #1
By-law Forwarded To Council
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a) Lindsay Dale-Harris, representing the applicant, stated their support of the
recommendations and by-law.
b) Nancy Spielberg, 887 Regan Place, concerned with the loss of privacy, traffic,
destruction of trees, height of building and lighting on property shining into
her bedroom and bathroom. She advised that four separate appraisers stated
that the value of her property would go down by approximately $10,000.
c) Kevin Scriver, 880 Reytan Blvd., stated his support of this development. He
suggested that the traffic increase would be minimal.
d) Maureen Whiteway, 886 Reytan Blvd., advised of the property devaluation of
$10,000 and her concerns with respect to traffic, noise and lighting. She
stated that the view from her property would be the parking lot, service area,
staff entrance, garbage storage and drainage. She stated her objection to
rezoning.
e) Graham Grieve, 1471 Drava St., advised that this is an excellent project but
disagree with the location. He stated his concern with the decrease in property
value, traffic increase and drainage.
f) Don Ball, 892 Reytan Blvd., stated that he is not totally objecting to this
proposal but has concerns with respect to property value, building height,
drainage and access onto Reytan Blvd.
g) Ken Tobias, 887 Reytan Blvd., stated his concern with the loss of privacy,
reduction in value of his property, location of parking lot, gas fumes and
emissions from pavement. He requested that the height be reduced to one
storey, the parking lot be located at the front of the building, the house not be
demolished, the trees not be destroyed and a privacy fence be erected around
the property not less that eight feet in height.
h) Paul White, 507 Cliffview Road, stated his support of this application
expressing the need for a residence such as this in Pickering. He suggested
that perspective neighbours visit some senior residence to see the quality of
the proposal.
i) Dan Kanuck, representing the applicant, stated their wish for Council's
approval. Professional landscapers will be hired to maintain the many gardens
on the property, lighting will be looked after through site plan, fencing will be
provided around the perimeter and access onto Reytan from the site will not
be sought.
j) Mike Hensall, Landscape Architect for the applicant, advised that the trees on
the site were evaluated by an arborist and the findings were concurred with by
the City. He advised that storm water will be stored on site.
2. PLANNING& DEVELOPMENT REPORT PD 23-01
ZONING BY-LAW AMENDMENT APPLICATION A 34/00
PETRO-CANADA
PART LOT 19, RANGE 3, B.F.C.
(SOUTHWEST CORNER OF BAYLY STREET AND BROCK ROAD)
Approved See Recommendation #2
By-law Forwarded To Council
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3. OPERATIONS & EMERGENCY SERVICES REPORT OES 16-01
NAMING OF PARK AT WESTSHORE BLVD AND SUNRISE AVE AND
NAMING OF PARK AT PARK CRESCENT AND CLIFFVIEW DRIVE
By-law Forwarded To Council
4. OPERATIONS & EMERGENCY SERVICES REPORT OES 14-01
TANG/RORRISON
LICENCE TO OCCUPY WALKWAY
(RAMBLEBERRY AVENUE)
PART LOT 27, PLAN 1051, PICKERING
(PART LOT 12, PLAN 40R-10323)
By-law Forwarded To Council
5. OPERATIONS & EMERGENCY SERVICES REPORT OES 17-01
CONTRACT FOR WASTE COLLECTION SERVICES
MILLER WASTE SYSTEMS
Approved See Recommendation #3
6. OPERATIONS &EMERGENCY SERVICES REPORT OES 18-01
TENDER FOR ROOF REPLACEMENT
PICKERING RECREATION COMPLEX
TENDER NO. T-5/2001
Approved See Recommendation #4
7. OPERATIONS &EMERGENCY SERVICES REPORT OES 12-01
PICKERING RECREATION COMPLEX
POTTERY STUDIO LEASE AGREEMENT
By-law Forwarded To Council
8. CORPORATE SERVICES REPORT CS 14-01
2001 TAX RATES FOR ALL CLASSES OF PROPERTY& FINAL TAX DUE
DATES FOR ALL REALTY TAX CLASSES EXCEPT FOR COMMERCIAL,
INDUSTRIAL & MULTI-RESIDENTIAL REALTY CLASSES
Approved See Recommendation #5
9. CORPORATE SERVICES REPORT CS 19-01
2001/2002 PROPERTY AND LIABILITY INSURANCE
Approved See Recommendation #6
10. CORPORATE SERVICES REPORT CS 18-01
AUDIT SERVICES —REQUEST FOR PROPOSAL
Approved See Recommendation #7
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11. CORPORATE SERVICES REPORT CS 20-01.
BILL 46—THE PUBLIC SECTOR ACCOUNTABILITY ACT
FIRST READING MAY 9, 2001-06-27
Approved See Recommendation #8
12. AJAX PICKERING TRANSIT AUTHORITY TRAN 01-01
AMENDING AGREEMENT—RELOCATION OF PICKERING
TRANSIT CONVENTIONAL VEHICLES TO AJAX
Approved See Recommendation #9
13. LEGAL REPORT L 13-01
ROAD CLOSING AND SALE OF CITY LANDS
PART OF THE ROAD ALLOWANCE BETWEEN LOTS 20 & 21,
CONCESSION 1, PICKERING DESIGNATED AS PART 3, PLAN 40R-7103
(VALLEY FARM ROAD)
Approved See Recommendation #10
14. CLERK'S REPORT CL 25-01
REGULATION OF SMOKING IN PUBLIC PLACES AND WORKPLACES
Approved See Recommendation #11
15. CLERK'S REPORT CL 19-01
APPOINTMENTS TO ENFORCE THE PARKING BY-LAW AT
1822 WHITES ROAD, AMBERLEA PLAZA
By-law Forwarded To Council •
16. CLERK'S REPORT CL 26-01
PROPOSED STANDING COMMITTEE SYSTEM
Approved See Recommendation #12
(IV) OTHER BUSINESS
1. Councillor Holland gave notice that the motion concerning pesticides would be
seconded by Councillor McLean.
2. Councillor Pickles gave notice of a motion concerning schools.
3. The following matters were discussed prior to the regular meeting:
a) Councillor Johnson advised that he has received a complaint concerning noise
emanating from the Cultural Centre on Brock Road and requested that this
matter be looked into. •
b) Councillor Johnson requested that the driveway at the Claremont Community
Centre be regraded.
c) The Chief Administrative Officer distributed copies of the senior staff
vacation schedule and update on the shooting incident which took place at
Pine Ridge High School in April.
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d) The Chief Administrative Officer .also distributed a status update on the
Official Plan. The Liverpool Road South Study and Pickering Harbour
Companies purchase of Cool Water Farms. Recommendations will come
forward September, early October.
e) The Chief Administrative Officer distributed correspondence concerning a
request by Community Life Care Management. The Director of Finance
asked for direction, requesting this be referred back to staff for a report and
brought back to Council early fall.
f) The Chief Administrative Officer requested and received direction pertaining
to the number of notifications distributed to Council which are received from
Ontario Power Generation. These notifications will be restricted to nuclear
issues only.
g) Mayor Arthurs commented on the negotiations taking place with Ontario
Power Generation with respect to financial contributions and commitments.
(V) . ADJOURNMENT
The meeting adjourned at 9:50 p.m.
DATED I-a u9 ic) I CLERK(-Nfi L,
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APPENDIX#1
CITY OF PICKERING
That the Committee of the Whole of the City of Pickering having met on June 25, 2001,
presents its eleventh report to Council and recommends:
1. PLANNING & DEVELOPMENT REPORT PD 24-01
ZONING BY-LAW AMENDMENT APPLICATION A 05/01
CENTRAL VERSA DEVELOPMENT CORPORATION
PART OF LOT 21, RANGE 3, B.F.C.
(WEST SIDE OF SANDY BEACH ROAD, SOUTH OF BAYLY STREET)
1. That Zoning By-law Amendment Application A 05/01, submitted by Central
Versa Development Corporation, on lands being Part of Lot 21, Range 3,
B.F.C., City of Pickering, to amend the zoning of the subject lands from "R3"
Residential Detached Dwelling — Third Density Zone to an appropriate site
specific zone category in order to permit the development of a two storey, 124
bed, long term care facility, be APPROVED subject to the conditions outlined
in Appendix Ito Report Number PD 24-01; and
2. That no pedestrian access be provided from the site to Reytan Blvd.; and
3. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 05/01, as set out in draft in Appendix II to Report Number PD
24-01, be forwarded to City Council for enactment.
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2. PLANNING& DEVELOPMENT REPORT PD 23-01
ZONING BY-LAW AMENDMENT APPLICATION A 34/00
• PETRO-CANADA
PART OF LOT 19, RANGE 3, B.F.C. -
(SOUTHWEST CORNER OF BAYLY STREET AND BROCK ROAD)
1. That Zoning By-law Amendment Application A 34/00, submitted by Petro-
Canada, on lands being Part of Lot 19, Range 3 B.F.C., City of Pickering, to
amend the existing zoning to add a convenience retail use as accessory to a
gas station facility and technical amendments to establish performance
standards more in keeping with newer gas station facilities, be APPROVED,
subject to the conditions included in Appendix I attached to Report No. 23-01;
and
2. That the amending zoning by-law to implement Zoning By-law Amendment
Application A 34/00, as set out in Appendix II to Report Number PD 23-01,
be forwarded to City Council for enactment.
3. OPERATIONS & EMERGENCY SERVICES REPORT OES 17-01
CONTRACT FOR WASTE COLLECTION SERVICES
MILLER WASTE SYSTEMS
That Report to Council OES 017-01 from the Division Head, Municipal Property
& Engineering be received; and
1. That Resolution#120/00 be rescinded; and
2. That the City of Pickering enter into a contract with Miller Waste Systems for
curbside and bulk lift residential waste collection, curbside yard waste and
Christmas tree collection and City Facility waste and recyclable material
collection for a term to end March 31, 2009; and
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3. That the appropriate officials of the City of Pickering be given authority to
give effect thereto.
4. OPERATIONS & EMERGENCY SERVICES REPORT OES 18-01
TENDER FOR ROOF REPLACEMENT
PICKERING RECREATION COMPLEX
TENDER NO. T-5/2001
That Report to Council OES 018-01 regarding Roof Replacement at the Pickering
Recreation Complex be received; and
1. That Tender No. T-5/2001 submitted by T. Hamilton & Son Roofing Inc. for
Roof Replacement at the Pickering Recreation Complex in the amount of
$289,455, including net G.S.T., be approved; and
2. That the total project cost of$352,205 including the tender amount and other
associated costs be approved; and
3. That the appropriate officials at the City of Pickering be given authority to
give effect thereto.
5. CORPORATE SERVICES REPORT CS 21-01
2001 TAX RATES FOR ALL CLASSES OF PROPERTY& FINAL TAX DUE
DATES FOR ALL REALTY TAX CLASSES EXCEPT FOR COMMERCIAL,
INDUSTRIAL & MULTI-RESIDENTIAL REALTY CLASSES
That Report to Council CS 21-01 of the Director, Corporate Services & Treasurer,
regarding 2001 Tax Rates, be received for information; and
1. That the 2001 tax rates for the City of Pickering be approved as contained in
Schedule A to By-law No. 5856/01 attached hereto; and
2. That the attached By-law No. 5856/01, providing for the imposition of the tax
rates approved under Recommendation 1 above, be read three times and
approved; and
3. That the tax levy due dates for the Final Billing be September 14, 2001 and
October 15, 2001 excluding the industrial, multi-residential and commercial
• realty tax classes; and
4. That the Director of Corporate Services & Treasurer be authorized to make
any changes or undertake any actions necessary, including altering due dates,
in order to ensure the tax billing process is completed; and
5. That the Director of Corporate Services & Treasurer be authorized to make
any changes to the final tax rates to comply with Provincial regulations; and
6. That the appropriate staff of the City of Pickering be given authority to give
effect thereto.
6. CORPORATE SERVICES REPORT CS 19-01
2001/2002 PROPERTY AND LIABILITY INSURANCE
That Report to Council CS 19-01 of the Director, Corporate Services & Treasurer,
concerning 2001/2002 Property and Liability Insurance, be received by Council;
and
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1. That the City of Pickering renew its property, liability and other coverages
through the Frank Cowan Company at a 2001/02 renewal premium of
$259,721 plus applicable taxes for the period July 1, 2001. to July 1, 2002
inclusive; and (In 1999 Council approved a three year program with Cowan
with a maximum annual premium)
2. That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible
Program through the Insurance Adjuster and the Frank Cowan Company and
further, that the Director be authorized to settle any claims within the total
deductible limit where it is in the City's interest to do so; and
3. That the Director, Corporate Services & Treasurer be authorized to pay the
total cost of any insurance claims settled that fall between the previous
deductible and the new one, including any adjusting and legal fees, from the
Self Insurance Reserve; and
4. That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to
protect the assets of the City and it's elected officials and staff; and
5. That the appropriate officials of the City of Pickering be given authority to
give effect thereto.
7. CORPORATE SERVICES REPORT CS 18-01
AUDIT SERVICES —REQUEST FOR PROPOSAL
That Report to Council CS 18-01 of the Director, Corporate Services & Treasurer,
concerning Audit Services, be received by Council; and
1. That a request for Proposal (RFP) be called for Audit services for the City of
Pickering, the Civic Library, and the Transit Authority for the purpose of
undertaking the annual audit and other assignments for the fiscal years 2001 to
2005 inclusive; and
2. That the appropriate officials for the City of Pickering be given authority to
give effect thereto.
8. CORPORATE SERVICES REPORT CS 20-01
BILL 46—THE PUBLIC SECTOR ACCOUNTABILITY ACT
FIRST READING MAY 9, 2001
That Report to Council CS 20-01 of the Director, Corporate Services & Treasurer,
concerning Bill 46 — The Public Sector Accountability Act, be received by
Council for information.
9. AJAX PICKERING TRANSIT AUTHORITY TRAN 01-01
AMENDING AGREEMENT—RELOCATION OF PICKERING
TRANSIT CONVENTIONAL VEHICLES TO AJAX
That Report TRAN 01-01 of the General Manager, Ajax Pickering Transit
Authority, concerning Relocation of Pickering Transit Conventional Vehicles to
Ajax, be received by Council; and
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1. That Council approve a By-law to authorize the execution of an Amending
Agreement between the Corporation of the City of Pickering and the
Corporation of the Town of Ajax to relocate Pickering conventional transit
vehicles to the Ajax Transit facility; and •
2. That the Mayor and Clerk be authorized to execute the Amending Agreement
between the Corporation of the City of Pickering and the Corporation of the
Town of Ajax as set out in"Attachment#2" attached hereto.
10. LEGAL REPORT L 13-01
ROAD CLOSING AND SALE OF CITY LANDS
PART OF THE ROAD ALLOWANCE BETWEEN LOTS 20 & 21,
CONCESSION 1, PICKERING DESIGNATED AS PART 3, PLAN 40R-7103
(VALLEY FARM ROAD)
That a resolution be passed authorizing the Solicitor for the City to commence the
process of stopping-up and closing for the purpose of sale, that portion of the
Road Allowance between Lots 20 and 21, Concession 1, Pickering, designated as
Part 3, Plan 40R-7103.
11. CLERKS REPORT CL 25-01
REGULATION OF SMOKING IN PUBLIC PLACES AND WORKPLACES
1. That Clerk's Report CL 25-01 regarding the regulation of smoking in public
places and workplaces be received; and
2. That pursuant to Section 213(14) of the Municipal Act, the Council of the
Regional Municipality of Durham be requested to undertake the enactment of
a by-law to regulate smoking in public places and workplaces subject to the
approval of the area municipalities.
12. CLERK'S REPORT CL 26-01
PROPOSED STANDING COMMITTEE SYSTEM
That Clerk's Report CL 26-01 dated June 21, 2001 regarding the proposed
Standing Committee System be received; and
1. That the draft Discussion Paper attached to the memorandum be approved and
used as the basis for discussion with the Stakeholders Forum to be held during
the month of July, 2001; and
2. That the Discussion Paper, along with comments made by the Stakeholders
Forum, form the basis of a by-law to amend By-law Number 3665/91
(Procedural By-law) to implement the Standing Committee System; said by-
law to be considered at the Council Meeting of August 7, 2001 for
implementation in September, 2001; and
3. That a general invitation be placed on the Community Page and the WebSite
for public participation at the Stakeholders Forum.
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(IV) ADJOURNMENT
The meeting adjourned at 11:15 p.m.
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DATED J U , 2 oz,/ CLERK