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Home My WebLink AboutENG 23-14 C'ay 00 Report to Council PI KERING Report Number: ENG 23-14 Date: December 15, 2014 From: Richard Holborn Director, Engineering & Public Works Subject: Frenchman's Bay Harbour Entrance Reconstruction - . Infrastructure Funding Contribution Agreement - Project Extension - File: A-1440 Recommendation: 1. That Report ENG 23-14 of the Director, Engineering & Public Works regarding the Frenchman's Bay Harbour Entrance Reconstruction Infrastructure Funding Contribution Agreement be received; 2. That the Council of the City of Pickering agrees to amend the Financial Assistance date of the Infrastructure Funding Contribution Agreement between the Province of Ontario and the City of Pickering, from December 31, 2014 to June 30, 2015; and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: The Frenchman's Bay Harbour Entrance reconstruction project will be substantially complete by the end of 2014, however, there are a number of items that need to be completed in the spring of 2015. The Infrastructure Funding Contribution Agreement between the Province of Ontario and the City of Pickering currently expires on December 31, 2014. In order to have the costs of the 2015 works be partially covered by the grant, the financial assistance date of the Infrastructure Funding Contribution Agreement needs to be extended to June 30, 2015. Financial Implications: There are no financial implications to amending the end of financial assistance date of the Infrastructure Funding Contribution Agreement. The project will be completed within budget and no additional funds will be required. Discussion: On November 5, 2012, the City of Pickering Council passed Resolution #134/12 approving the reconstruction of the Frenchman's Bay Harbour Entrance, including executing a Memorandum of Understanding with the Toronto Region Conservation Authority for project management and construction services and 160 Report ENG 23-14 December 15, 2014 Subject: Frenchman's Bay Harbour Entrance Infrastructure Funding Contribution Agreement Project Extension Page 2 authorizing the Mayor and City Clerk to execute an Infrastructure Funding Contribution Agreement between the Province of Ontario and the City of Pickering, valued at a total of$6 million of this $9 million project (see Attachment 1). Construction has been ongoing for approximately 2 years and the project will be substantially complete and open to the public by the end of 2014. There are a number of outstanding works that will need to be completed during the spring and early summer of 2015. This includes: • Department of Fisheries and Oceans (DFO) Monitoring and Final 2015 Compliance Report required as part of the DFO approval process • Tree and Shrub Plantings in the site restoration area on the west spit • Invasive plant species management on the east spit • Aquatic plantings as part of the fish habitat compensation area on the east spit • Project funding recognition plaques • Cultural Heritage interpretive signage As the Infrastructure Funding Contribution Agreement included an End of Financial Assistance Date of December 31, 2014, staff are seeking approval to extend the date to June 30, 2015, so that the grant funds will be available to cover two-thirds of the costs of the remaining items to be completed in 2015. The Ministry of Agriculture, Food and Rural Affairs, who are administering this funding agreement, have agreed to the extension in principal and are working on officially formalizing this extension, but require City Council to pass a resolution to this effect. Attachments: • 1. Resolution #134/12, dated November 9, 2012 Prepared By: Approved/Endorsed By: tir Arnold Mostert, OALA Rich rd Holb In, P. Eng. Senior Coordinator, D)'ector, Engineering & Public Works Landscape & Parks Development CORP0227-07/01 revised 161 • Report ENG 23-14 December 15, 2014 Subject: Frenchman's Bay Harbour Entrance Infrastructure Funding Contribution Agreement Project Extension Page 3 Recommended for the consideration of Pickering City Council opAbiejai D24, 81 2.1)t4- Tony Prevedel, P.Eng. Chief Administrative Officer • CORP0227-07/01 revised 162 :-O REPORT# ENO) a _J c • Legal and-egislative ervices Clerk's Office Directive Memorandum November 9, 2012 To: Everett Buntsma Director, Community Services From: Debbie Shields City Clerk Subject: Direction as per Minutes of the Special Meeting of City Council held on November 5 15, 2012 Director, Community Services, Report CS 38-12 • Frenchman's Bay Harbour Entrance Reconstruction Council Decision Resolution #134 /12 1. That Report CS 38-12 of the Director, Community Services, regarding the Frenchman's Bay Harbour Entrance Reconstruction be received; 2. That Council approve engaging the services of TRCA as a sole source purchase for project management and.construction services for reconstruction of the Frenchman's Bay Harbour Entrance in accordance with the City's Purchasing Policy Item 09.04; 3. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the TRCA for the project management and construction services for reconstruction of the Frenchman's Bay Harbour Entrance, on such terms as are satisfactory to the Director, Community Services and the Director, Corporate Services & City Solicitor; 4. That Council authorize the (Acting) Division Head, Finance &Treasurer to finance Phase 1 (west breakwater) and Phase 2 (east breakwater) of the project as provided for in the 2012 Parks Capital Budget as follows: a) a contribution from the Region of York, South East Collector Enhancement funds in the amount of$1,500,000 b) the City of Pickering's share be changed from an external debt to an internal loan in the amount of$1,500,000 for a term not to exceed 10 years; and at a rate to be determined; • c) a Provincial Grant through Building Together, the Government of Ontario's long-term infrastructure plan, in the amount of$3,000,000; 163 • ATTACH MENT# TO REPORT#ENG ..0/3-1 / - z of Subject: Report CS 38-12 Page 2 Nov. 9/12 5. That Council authorize the Mayor and City Clerk to execute an Infrastructure • Funding Contribution Agreement with the Province of Ontario on such terms as are satisfactory to the Director, Community Services and the Director, Corporate Services & City Solicitor; and 6. That, upon having notification from the Government of Canada that it has approved its funding contribution, the Mayor and City Clerk be authorized to execute an amendment to the Infrastructure Funding Contribution Agreement to reflect the Federal funding contribution of$3 million and proceed with phase 3. 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Please take any action deemed necessary. Debbie Shields /Ir Copy: Chief Administrative Officer • Director, Corporate Services & City Solicitor (Acting) Division Head, Finance & Treasurer • • • 164