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Minutes / Meeting Summary
Pickering Museum Advisory Committee
February 6, 2003
7:00 AM
Main Committee Room
Attendees: Laura Drake,
Chair
Pat Dunnill
Charles Stinson
Rose Ann Cowan
Terry James
Steve Reynolds
Marisa Carpino
Dave Marlow
Debbie Kearns
Absent: Bill Utton - Regrets
Lynn Vickers
Bill Weston
Wally Biernacki
Tom Mohr
Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
1. Approval of Minutes
Moved by Terry James, Seconded by Pat Dunnill that the
minutes of the October 1, 2002 meeting be approved as
circulated.
2. Business Arising from Minutes
Charles provided a report on his attendance at the Ontario
Museum Convention held in Mississauga on October 16, 17
and 18, 2002. He stated that the major point made by the
speakers was the responsibility of corporations to financially
support community museums.
Dave advised that, through miscommunication with the
contractor, problems have occurred with respect to getting the
timbers for the main sign. Jamie Lowery, Superintendent,
Municipal Operations, has been in contact with the contractor
and progress is being made. Plans are being worked on by
Marisa, Scott Booker and Tim Moore.
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
3. Committee Reports
2003 Special Events
Dave distributed a copy of the 2003 Event Line-Up (a
copy attached for those not present).
He advised that most events will be held between 12
noon and 4:30 p.m. on Saturdays and Sundays.
Pat questioned the possibility of two or three classic cars
being displayed in the parking lot at either the Pickering
Town Centre or Loblaws the day prior to the Antique and
Classic Car Show to advertise the event.
Most events will be catered to by the Backwoods Players
and Bloomers.
Backwoods Players and Bloomers have both contributed
either financially or through the purchase of supplies.
Laura suggested enquiring into inviting the Pavlo Group
to participate in one of the museum events. Laura will
check into the cost and Charles will investigate corporate
funding.
Dave advised of a new March Break event which would
include using the survivors trail and having a family of
settlers working in the woods.
Dave distributed a copy of the Approved Rate Increase
Schedule (a copy attached for those not present).
Gas & Steam Barn
Dave advised that an inspection of the Gas & Steam
Barn equipment was done by himself and Debra Wight,
Safety and Training Coordinator. Regulations and
guarding that may be necessary are being worked on. A
meeting will be held in mid February between himself,
Debra and Katrina and then with Wally.
Hotel Restoration Project
Pat advised that estimates for the new Operations
Centre are needed for the 2003 Capital Budget.
request for Proposals were mailed and a consultant
was chosen
estimates have been submitted for moving any one
of the three homes for use as an Operations Centre
or for constructing a new Operations Centre
the cost was much higher than anticipated,
therefore, the requirements were revised and the
house most suitable has been chosen
this information has been forwarded to the contractor
for more definite figures with respect to building a
structure or moving the house
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
Pat further advised that he has spoken with each
Councillor to advise of the need for this new Centre.
Request for Proposal was sent out for moving the Drive
Shed, a Contractor was chosen and the amount
tendered was low. A contract to undertake this work will
be made with the City in order that City staff can be
involved. This Shed will be moved prior to April 1st,
2003.
Foundation Report
The Foundation has raised approximately $130,000
towards the Hotel Renovation which has been projected
as a $500,000 project.
Pat advised that the Trillium Foundation has advised that
the museum is not eligible for funding due to it’s
affiliation with the Museum and the City.
If a partner can be found and they are elgibile to receive
funds then consideration would be given by Trillium.
A presentation was made to the Optimists which was
well received but concern was voiced with respect to the
amount of involvement required.
Pat commented on the feasibility of bringing three
homes, slated for demolition, onto the museum site.
Collections
Steve will take the De-Accession List to Tom Quinn,
Chief Administrative Officer for approval.
Steam Inventory
inventory has begun of items in the barn and
photographs were taken, this project will be
completed in the spring
Lynn McGowan is continuing to input inventory data
into the computer
a summer student spent half her time in the summer
inputting data
as new items are received they are photographed
a considerable amount of archival material was
received from Harry Foster. The Foundation
purchased some items and gave tax receipts for
some. These materials originated from the
Township offices in Brougham
4. Ten Year Plan
Steve advised that the Ten Year Plan was approved by Council
in December.
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
He further advised that a meeting was held with various groups
requesting their input and following this meeting Laura, Pat the
Foundation and he met. Comments were incorporated into the
Strategic Plan Report. The Hotel restoration project has been
identified in the Plan.
5. Capital & Operating Budget
Steve commented on the possibility that additional staff
requests in the Operating Budget have been removed and
further that the Capital Budget has possibly been reduced to
$25,000.
6. New Business
a) Laura advised that the Fire Chief has volunteers and
garage staff working on the Fire Truck, which is running. It
is hoped that it will be on the road sometime this year. The
Fire Chief would like to see it stored inside to maintain
restoration.
b) Rose stated concern with the possible work-to-rule at the
public schools and the effect this will have on programs at
the museum.
c) Rose inquired into a native component being included as a
program at the museum.
7. Next Meeting
The next meeting will be held on Thursday, May 15th at 6:00
p.m. on site.
Meeting Adjourned: 9:30 p.m.
Copy: Thomas J. Quinn, Chief Administrative Officer