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Minutes / Meeting Summary
Pickering Museum Advisory Committee
October 1, 2002
7:00 PM
Main Committee Room
Attendees: Laura Drake,
Chair
Pat Dunnill
Charles Stinson
Lynn Vickers
Bill Weston
Terry James
Rose Ann Cowan
Steve Reynolds
Marisa Carpino
Dave Marlow
Katrina Pyke
Absent: Bill Utton
Wally Biernacki
Tom Mohr
Item /
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Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
1. Approval of Minutes
Moved by Bill Weston, Seconded by Lynn Vickers that the
minutes of the May 14, 2002 meeting be approved as amended
to revise the time from 7:00 a.m. to 7:00 p.m.
2. Business Arising from Minutes
Steve provided the following update concerning the 2002
Capital Budget:
The School House boiler has been installed and is being
tested by the contractor. It is anticipated that it will be in
working order by the end of this month.
The new entrance is completed.
The Parks Department are ready to pick up the logs from
the barn which is scheduled for demolition. It is
anticipated that this will take place prior to winter setting
in.
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Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
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3. Committee Reports
a.
b.
c.
2003 Special Events
Laura emphasized the need to thank the Backwoods
Players for their tremendous work at the Museum this
year.
Laura advised that a new event will be introduced next
year which requires a title. This event, which at this time
has been entitled a ‘Cultural Music Event’ will include
cultural dancing, story telling, and dancing, eg. Indian,
Chinese, etc.
Laura further advised that Councillor Ryan has been
approached and requested to put forth to the Race
Relations & Equity Committee a recommendation that
they become involved in a couple of events at the
Museum next year.
Katrina distributed copies of and discussed the Event
Report for 2002. She further discussed the events
planned for 2003.
Gas & Steam Barn
Steve advised that he will be following up with Wally
Biernacki to request that private vehicles and materials
be removed from the Gas & Steam Barn. Due to the
move of the Church Drive Shed and Hotel there are a
number of vehicles and artifacts that will require
temporary storage in the Gas & Steam Barn.
Steve further advised that the gas storage tank at the
barn does not meet provincial standards. Issues will
have to be addressed to meet the standards before
Lambert Oil will deliver again.
Mandatory training for Gas & Steam Barn volunteers
must be arranged in consultation with Wally Biernacki.
Hotel Restoration Project
Steve advised that soil testing has been completed and
the report has been received. All options are open with
respect to foundations, basements and relocating the
hotel and drive shed. Tim Moore, Manager, Building
Services and Scott Booker, Coordinator, Engineering
Design & Systems, will proceed with the drive shed
foundation. Tim indicated that it would be best to have
the consultant involved in the design of the basement.
The site plan with concept have been forwarded to the
Toronto and Region Conservation Authority for formal
approval.
A review of temporary facilities proves to be impractical
and, therefore, this matter must be revisited.
Terms of Reference must be developed for the
Architects. Tim will provide a list of Architects who deal
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Details & Discussion & Conclusion
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d.
e.
with historical sites.
Consideration is being given to use the Winger House as
the new Operations Building.
A hold will be placed through the Federal Office for the
Winger House and Lapp House as part of this review.
Foundation Report
Pat advised that, with Marisa’s assistance, letters were
mailed to various organizations requesting funding
assistance, one response was received from
Volkswagon Canada with a cheque for $300.
Pat further advised that governance documents will be
sent to the Trillium Foundation to determine eligibility.
Pat thanked all involved in the Fall Family Festival which
was a great success. The Foundation will consider
providing plaques to those who continue to support the
museum.
Katrina thanked, on behalf of herself and Bloomers and
Britches, Pat Dunnill for all his great work with the
Foundation.
The Chapel is all but complete and Benjamin/Moore
Paints will be coming in on Saturday to provide
volunteers with training on how to finish the pews.
Collections
Dave advised the Committee the museum has received
a partial donation/partial purchase of documents which
are of historical significance.
Dave further advised that the museum has acquired a
large printing press as well as two small printing presses
which can be used for demostration and hands on.
Dave distributed copies of a proposed De-Accession
List.
Moved by Terry James
Seconded by Rose Ann Cowan
That the De-Accession List submitted by the Education &
Collections Officer, be APPROVED.
CARRIED
4. 10 Year Plan – Pickering Museum Village
Laura distributed copies of the 10 year-Draft Plan for the
Pickering Museum Village and requested Committee Members
to review.
5. 2003 Budget Proposal
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Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
The 2003 Current Budget Proposal for the Pickering Museum
Village was distributed and discussed.
Moved by Pat Dunnill
Seconded by Bill Weston
That the 2003 Current Budget for the Pickering Museum Village
be APPROVED.
CARRIED
The 2003 Capital Budget Proposal for the Pickering Museum
Village was distributed and discussed at length with respect to
the reduction by $50,000 in Account 03-2744-001-00
Restoration – Museum Buildings.
Moved by Pat Dunnill
Seconded by Charles Stinson
That the 2003 Capital Budget for the Pickering Museum Village
be APPROVED as amended to increase Account 03-2744-001-
00 by $50,000 to cover the construction costs of the Museum
Operations Centre as identified in the Architects Budget
Estimate.
CARRIED
6. New Business
1.
2.
3.
Laura recommended Committee Members consider attending
the Ontario Museum Convention in Mississauga, October 16,
17 and 18.
Laura suggested that consideration be given to having the
Museum’s History written.
Pat advised that he and Laura met with the Fire Chief to
discuss the restoration of fire equipment for the Museum.
7. Next Meeting
7:00 P.M., February 4, 2003 – Main Committee Room
Meeting Adjourned: 9:55 PM
Copy: T. J. Quinn, Chief Administrative Officer