HomeMy WebLinkAbout01feb07Pickering Museum Advisory Committee
Minutes
Thursday, February 7, 2002
7:00 p.m.
Chair: Laura Drake
Present: Laura Drake
Pat Dunnill
Charles Stinson
Bill Weston
Staff: Steve Reynolds, Division Head, Culture & Recreation
Sharon Milton, Supervisor, Facility Programs
Dave Marlowe, Education & Collections Officer
Debbie Kearns, Committee Coordinator, Recording Secretary
Regrets: Terry James
Lynn Vickers
Bill Utton
1. Welcome
2. Adoption of Minutes
The Minutes of the October 11, 2001 meeting were adopted.
3. Update and Feedback – Volunteer Event and
Special Presentation at City Hall
A very impressive evening was held at the Regalis Restaurant for the Volunteer Appreciation Event.
Dave advised that the Backwoods Players held a three hour training workshop, led by Mary
Delaney, with 35 participants.
4. Committee Reports
- Collections
Dave provided an update on the status of collections:
backlog has been reduced
cataloging still required in blacksmith shop, wood shop, sheds and barns
approximately 1,500 files have been entered into the data base
all pictures taken with the digital camera will have to be stored on CD’s
a new cataloguer is needed and will require training as the present cataloguer has acquired a full
time job
new item - wooden tub washing machine
have not received all the parts for the printing press, the donator will be contacted for the
remaining parts
have received two small hand presses which could be used by the public
- Chapel
Pat and Dave provided a report on the status of the Chapel renovations:
the repairs to the chapel are behind schedule but moving along well
painting complete and candelabra installed
windows are together but still require installation
pews will be progressing soon
floor must be painted prior to installation of pews
door repairs still required
Pickering Museum Advisory Committee
Minutes
Thursday, February 7, 2002
7:00 p.m.
Chair: Laura Drake
- Promotions
Dave distributed information on the 2002 Workshops, Events, On-Site Education Tours and
Outreach Programs and advised of the following:
15,000 students participated in various programs within the museum
approximately 2,000 students were involved in programs within schools
positive feedback received including: enjoyed hands on, participation, real setting and artifacts
constructive feedback: not enough time to see everything, more hands on and better lunch
facilities
Rebellion 1837 is being developed and will be taken out to the schools
- Hotel
Pat distributed the Executive Summary of the Brougham Central Hotel: Conservation Study
prepared by Andre Sheinman. He outlined the following points:
the full report has been received
Steve Reynolds will have copies of the full report printed and distributed to Foundation
Members, Committee Members, Councillor McLean, Dennis Mann and John Sabean
the hotel is in desperate, immediate need of work
interpretation will emphasize the history of the building
stabilization of the building is required with thorough exterior and interior conservation and
restoration
next step – a meeting will be held between Steve Reynolds, Dave Marlowe and Tim Moore,
Manager, Building Services to determine if soil testing is required, type of footings for drive
shed and approximate project cost
a report will be made to the Committee at it’s April 23rd meeting advising of job cost, including
moving shed and hotel and soil testing
Pat will arrive at estimate of Foundations contribution
once determination has been made on this project the drive shed will be moved to edge of ravine
hotel will then be moved onto new location
consideration must be given to an Operations Center – must be centralized and could be a multi-
functional space
Pat advised of concerns threatening the Foundation Bingo events:
Regional consideration of a No Smoking By-law
increase of Licence Fees from $600 a year to $4,000
Funding:
infrastructure funding through the SuperBuild Program has not been announced
Pat advised that more funding would appear for the restoration side rather that the Operations
Centre
5. Budget
Steve provided the following update on the 2002 Operating and Capital Budgets:
the Chief Administrative Officer and Director, Corporate Services & Treasurer are still
reviewing budgets
should be before Council in March
money has been carried over for capital projects not completed in 2001
funds previously raised by the Foundation for Museum Building restoration may be used
towards the new entrance
attempting to acquire property close to entrance way
Steve stated that he advised the CAO that the priority is for an expanded parking lot and new
entrance
construction of the Museum Operations Centre would be a three year project
Pickering Museum Advisory Committee
Minutes
Thursday, February 7, 2002
7:00 p.m.
Chair: Laura Drake
a line item has been included for a boiler to replace the domestic hot water heater in the school
house for an approximate cost of $6,000
6. Promotions
the budget has been increased for promotions from $12,000 to $15,000
Dave advised that a decision was made to target specific areas and saturate with flyers
flyers would include tear off, two for one coupons
coupons will include area for address of attendee so further information on museum events can
be mailed
consideration is being given to expanding distribution of flyers to Ajax schools
if flyers are for educational programs, may be distributed through Regional courier
membership is growing slightly
it is anticipated that flyers on museum activities will be ready for training sessions in order that
participants can be take away for distribution
discussion took place concerning the purchase of fridge magnets for advertising purposes
7. Other Business
a) Bill questioned the status on increasing membership to the Museum Advisory Committee and on
having a Pickering Museum Village Foundation Member appointed as a representative on the
Museum Advisory Committee. A letter must be sent to the Clerk requesting approval of
Council.
b) Pat advised that the Annual General Meeting of the Foundation will be held on June 13th and
requested that members of the Museum Advisory Committee be in attendance.
c) A six week discussion course on Governance of Museum is being offered on-line, registration is
required.
8. Adjournment
The meeting adjourned at 9:45 p.m.
9. Next Meeting
The next meeting has been scheduled for April 23, 2002 at 7:00 p.m. in the Committee Room
Tuesday, May 14 has been scheduled for the walk about meeting at the museum site