HomeMy WebLinkAbout02May 6 Page 1
Minutes / Meeting Summary
Pickering Museum Village Advisory Committee Meeting
Thursday, May 6, 2004
6:00 pm
Pickering Museum Village
Attendees: Laura Drake, Chair
Bill Utton
Bill Weston
Charles Stinson
Pat Dunnill
Paul Savel
Rose Cowan
Steve Reynolds, City of Pickering
Dave Marlowe, City of Pickering
Recording Secretary: Dave Marlowe, City of Pickering
Absent: Blair Young
Bill Gosse
Marisa Carpino, City of Pickering
Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
1 Site Tour
Steam Barn work projects, Bill Utton suggested striking a
Steam Barn Committee to work with and monitor the volunteers
in this area.
Drive Shed, possibly enclosing for off-season to protect
vehicles.
Drainage around buildings, removal of vegetation, re-trenching
and addition of crushed stone to improve drainage and air
circulation.
Miller-Cole chimneys, spalling badly, require re-building with
exterior quality brick.
Agenda for Fall
meeting
Dave M., Jamie
Crosmas: ongoing
project
Dave M. capital
submission for 2005
2.0 Committee Updates
Sub-Committees
Special Events: Rose Cowan, Charles Stinson, Paul Savel
Collections: Blair Young, Laura Drake
Fundraising: Pat Dunnill, Bill Weston, Charles Stinson
Special Events Committee:
A Canadian Tapestry, partnership with the City of Pickering
Committee on Race Relations and Equity. Contacts have been
Page 2
Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
made with groups and participation deadline is May 18, 2004.
Event runs from noon to 4:30 pm. Suggested closing at 4:15
with “Pied Piper” leading people to the bell and the singing of O
Canada. Possibility of member of Backwoods Players to
assume role of Emcee.
Food service options discussed in light of health guidelines.
Participants are being asked to bring a dish to provide
refreshments for all participants. Backwoods Players and
Bloomers and Britches volunteers will provide coffee, tea, cold
drinks and desserts. Other solutions for refreshments for the
public discussed.
Publicity: Discussion about extending publicity to media other
than print. Procedure for adding media to the present
distribution list. A request should be sent to Tina Scholl with
the contact information.
Fundraising Committee:
Foundation has close to $200,000 available for projects.
Expenditures for 2003 were for consulting fees. Foundation is
in the midst of a membership drive.
Whodunit, July 10, 11, 17 & 18, 2004
Prices this year will be:
$45/ person
$40/ Foundation member plus one guest
$40/ person in a table of 8 or more
Fall Family Festival, October 3, 2004
Planning underway. Horseshoe tournament will return this
year.
3.0 Capital Update
Steve Reynolds advised that the hotel restoration project and
program centre has been identified as a high priority project by
Council. $190,000 has been allocated in 2004 by the City of
Pickering to be matched by the Foundation’s contributions.
Final approvals for this commitment will take place during a
public budget meeting towards the end of May. Discussions
with federal staff have been held to try to simplify the process
required to acquire the Winger House. There is concern that the
process could take a year or more before a final decision is
made.
The provincial Ministry of Transportation has a building on
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Item /
Ref #
Details & Discussion & Conclusion
(summary of discussion) Action Items / Status
(include deadline as
appropriate)
Balsam Rd. in the Hwy #407 corridor. The process for disposal
of this property has already been completed. Bruce Cosburn,
who worked on the move of the Museum to its present site, was
asked to provide comparative costs for moving the Winger
House, the Balsam Rd. building and the Hotel and the pros and
cons of each option.
Moved by Bill Utton
Seconded by Charles Stinson
That the City of Pickering negotiate with the Provincial
Government on acquiring and relocating the farmhouse located
at 3810 Balsam Road to the Pickering Museum Village to
establish as a new Museum Program Centre.
CARRIED
Regardless of the Province’s future financial input, the Advisory
Committee directs the Hotel Committee to proceed with the
Balsam Rd. house as its choice for the core of the program
centre.
Hwy #7 signage
The design and size of the proposed sign do not meet Ministry
of Transportation guidelines. Approval will require exemptions
and likely the involvement of our local MPP.
Operating Budget update. The request for funds for additional
clerical support was cut from 2004 budget submission.
Steve to enter into
discussions with the
Ministry of
Transportation
4.0 Visit to Doon Heritage Crossroads
May 16, 2004 is the official opening of the new curatorial centre
at Doon Heritages Crossroads. The Advisory Committee and
staff have been invited to view the new facilities. May 16, 2004
not possible. June 12, 19 or 26, 2004 possible.
Dave to arrange with
manager at Doon
5.0 New Business
None.
6.0 Adjournment
Next meeting: To be determined.
Meeting Adjourned: 8:45 pm
Copy: Thomas J. Quinn, Chief Administrative Officer
Everett Buntsma, (Acting) Chief Administrative Officer