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Home My WebLink AboutCR 18-14 00 A Report to Council PICKERING Report Number: CR 18-14 Date: September 15, 2014 From: Marisa Carpino Director, Culture & Recreation Subject: Pickering Food Truck Festival - Request to Permit Esplanade Park - File: A-1440-001 Recommendation: • 1. That Report CR 18-14 of the Director, Culture & Recreation regarding the request of the Canadian Food Truck Festivals to permit the use of Esplanade Park for the 2015 Pickering Food Truck Festival be received; 2. That Council authorize staff to permit the use of Esplanade Park to the Canadian Food Truck Festivals from August 21 to 24, 2015 (inclusive) for the Pickering Food Truck Festival on the terms and subject to conditions satisfactory to the Director, Culture & Recreation and the Chief Administrative Officer; and 3. That the appropriate officials of the City of Pickering be authorized to take the ty 9 necessary action to give effect hereto. • rY 9 Executive Summary: On August 19, 2014, a representative of the Canadian Food Truck Festivals (the CFTF") provided City of Pickering staff with a request to permit the use of Esplanade Park for the 2015 Pickering Food Truck Festival. Applicable City staff from various departments have reviewed the permit request and support, in principle, this event taking place in Esplanade Park on August 22 & 23, 2015 ,subject to various event/festival requirements that must be met by the CFTF. At this early stage, City staff seeks Council's authorization to permit the use of Esplanade Park by the Canadian Food Truck Festivals from August 21 to 24, 2015 (inclusive) for the Pickering Food Truck Festival. The four day permit will allow one day for event set-up, two days for event operations and one day for event clean-up. Financial Implications: The CFTF will be responsible to. pay for all applicable user fees that include the permit fee for Esplanade Park, the road occupancy permit fee, and any city equipment rental fees such as picnic tables, barricades, waste receptacles as provided by the Public Works and Engineering Department. The CFTF will also be responsible to pay the cost of By-law Enforcement Officers should they be required at this event. 56 Report CR 18-14 September 15, 2014 Subject: Pickering Food Truck Festival Page 2 Discussion: The CFTF is a non-profit organization with a mandate to produce Culinary Arts and Culture Festivals across Canada with the goal of promoting the Food Truck movement while supporting the local community. • As such, CFTF partners with a worthy charity for each festival to ensure that they not only promote Food Truck culture but also give back to the surrounding community. Currently, SickKids Foundation is the designated charity of CFTF: Canadian Food Truck Festivals is seeking to host the inaugural Pickering Food Truck Festival on August 15 & 16, 2015 or August 22 & 23, 2015 in Esplanade Park. Staff have confirmed that Esplanade Park is only available to be permitted for the Pickering Food Truck Festival on August 22 & 23, 2015. The Pickering Food Truck Festival is envisioned by CFTF to take the look and feel of a Ribfest with the replacement of rib trailers with food trucks. CFTF confirm that the Pickering Food Truck Festival will be family friendly with free admission and feature live music, beverage area (with liquor license) and a kids midway. The event is planned to operate from noon to 9 pm on August 22 & 23, 2015 and will require road closures on Esplanade North and South. CFTF is requesting access to electrical, water, picnic tables, restroom facilities, and recycling units, as part of their four day permit which includes one day for park set-up and one day for clean-up. City of Pickering staff from applicable Departments (including Engineering & Public Works, Corporate Services and Fire) have commented on this festival request and support the event in principle, subject to a number of event/festival requirements being met during the event planning process and prior to the event. The requirements to be imposed upon the CFTF include but are not limited to the following: • proof of 5 million dollars in liability insurance • payment of required by-law enforcement officers • proof of Liquor License • City approval of vendor listing • designation of non-smoking areas • carnival permit • electrician onsite to oversee all electrical hook-ups • adhere to City traffic management plan for event • provide a waste management plan for source separation and disposal • road occupancy permit • Region of Durham permit for Water hook-up and inspection • rentals of event equipment and supplies • fire inspection for all vendors • building permit for all structures exceeding 600 square feet • locates completed for all staked and grounded equipment CORP0227-07/01 revised 57 Report CR 18-14 September 15, 2014 Subject: Pickering Food Truck Festival Page 3 • rental of all required portable restroom and hand-washing stations • rental and installation of all required perimeter fencing • submission of site plan and emergency response plan • adherence to the City's emergency weather standard operating procedure • hiring of site security and police officers to monitor event operations At this early stage, City staff seeks Council's authorization to permit the use of Esplanade Park by the Canadian Food Truck Festivals from August 21 to 24, 2015 (inclusive) for the Pickering Food Truck Festival. The four day permit will allow one day for event set-up, two days for event operations and one day for event clean-up. Attachments: 1. Correspondence from Ben Freeman, Executive Director, Canadian Food Truck Festivals Prepared By: Approved/Endorsed By: Tanya Ryce Marisa Carpino, Supervisor, Cultur Services Director, Culture creation vja4ai RichaW. Holb• n, P. Eng. Director, Engineering & Public Works • • ` 4 Paul Bi• oni Director, Corpora Services & City Solicitor CORP0227-07/01 revised 58 Report CR 18-14 September 15, 2014 Subject: Pickering Food Truck Festival Page 4 MC:tr • Recommended for the consideration of Pickering City Council aigo Tony Prevedel, P.Eng. Chief Administrative Officer . • • • CORP0227-07/01 revised 59 ATTACHMENT# I TO REPORT# ( -- ly Gardner, Leigh Subject: FW: Pickering Food Truck Festival From: Ben Freeman [mailto:ben(atorontofoodtruckfestival.coml Sent: August-19-14 2:09 PM To: Thompson, Kim D. Subject: Pickering Food Truck Festival Hi Kimberly, It was great meeting you yesterday. To quickly recap, The Canadian Food Truck Festivals organization is a non-profit organization, who's mandate is to promote Food Truck culture through arts and culture festivals. We just completed our first festival "Toronto Food Truck Festival", which was a monumental success and we are now looking to produce festivals to the east and west of Toronto and at the top of our list is Esplanade Park. The festivals take the look and feel of a,Ribfest with the replacement of rib trailers with Food Trucks. The festivals are family friendly and include live music, alcohol service, kids midway and FREE ADMISSION. In • addition, CFTF partners with a worthy charity for each festival to ensure that we not only promote Food Truck culture but give back to the surrounding community. Currently SickKids is our designated charity. CFTF is looking to host the inaugural "Pickering Food Truck Festival" on August 15 & 16 or August 22 &23, 2015 depending onpark availability. I am hoping that you can connect me with the appropriate park permit officer as well as any other city service departments that I will need to liaise with in order to produce a safe and successful event. In our conversation yesterday, you mentioned that the City of Pickering has supported local events in the past with cash and in-kind services, such as barricades, garbage totes, etc. Although it would be our ultimate goal to develop a true partnership with the City of Pickering, as a first year event it may be best for all parties to take baby steps. • That said, we are looking to secure the use of Esplanade Park, including,the gazebo and existing power infrastructure. If the City of Pickering would like to extend some in-kind services to the organization, we would • graciously accept,however it is not a formal request at this time. If you could please let me know what the appropriate next steps are, I would be greatly appreciated. Talk Soon, - • • Ben Ben Freeman Executive Director - Canadian Food Truck Festivals Presenting The Toronto Food Truck Festival 1 60