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HomeMy WebLinkAboutM- May 28, 2014 Page 1 of 4 Minutes/Meeting Summary Accessibility Advisory Committee May 28, 2014 7 pm Main Committee Room, Pickering Civic Complex Attendees: T. Arvisais P. Bashaw M. Brenner K. Falconer D. Hughes T. Logan D. Sharma D. Tierney L. Harker, (Acting) Supervisor, Legislative Services R. Michaud, Recording Secretary D. Marlowe, Staff Representative Absent: Councillor O’Connell A.Heywood-Delpeache S. Little P. McCafferty S. Wilkinson Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome All L. Harker welcomed everyone to the meeting and a list of attendees was provided to the Security Guard. She advised that the next meeting is June 25th and that there will not be any meetings in July and August. The last meeting will be held in September 2014. New committee members will be appointed after the election. 2. Review and Approval of Minutes All Moved by T. Arvisais Seconded by M. Brenner That the minutes of the April 23, 2014 meeting be approved. Carried 3. 2014 Municipal Election L. Harker L. Harker distributed the draft copy of the City of Pickering Accessibility Procedures for the upcoming elections and requested comments be forwarded to her attention by early Committee members to forward comments Page 2 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) June as the document will be posted on the City’s website. She noted that the procedures are a fluid document and comments regarding election accessibility will be accepted throughout the election process. Moved by M. Brenner Seconded by P. Bashaw That the committee endorse the 2014 Accessible Election Procedures. Carried to L. Harker. 4. Branding D. Marlowe  Draft Developers Handbook  Vertical Banner  AAC Brochure D. Marlowe discussed branding and suggested that the committee should include the Accessibility Logo for the items listed above. Guidelines will be developed to review at the next meeting. 5. Events All Artfest Review D. Marlowe mentioned that the committee’s display at Artfest was well received by both the exhibitor that we sponsored and the general public. T. Arvisais mentioned that he expected to see a separate tent for the Accessibility Committee rather than being part of another exhibitor’s and suggested that the banner be better positioned outside the tent to be more visible for the Canada Day event. Canada Day Planning D. Marlowe indicated that he will be sending an email to committee members to confirm their availability at the Canada Day event, from 12 noon to 5 pm. The committee members discussed having a challenge/activity to attract people to the booth. D. Marlowe to confirm with Culture & Recreation for the booth. D. Marlowe to send email, RE: Canada Day event. Page 3 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) It was noted that the parking lot area where the event is taking place is not paved. 6. Reports from Regional AAC Chairs’ Meeting M. Brenner & D. Marlowe M. Brenner & D. Marlowe attended the May 14th Regional AAC Chairs Group Meeting. The meeting provides an update on activities and events undertaken in other municipalities. D. Marlowe mentioned that Deb Skinner, the Region AAC Coordinator is retiring and will be replaced by Janet Traer. Committee members enquired if the Accessibility Advisory Committee could be represented at the Region’s 40th Anniversary celebrations on June 26, 2014. The next meeting is scheduled for Wednesday, August 20th (2-4 pm), and a representative from Pickering is invited to attend. Members should inform D. Marlowe if interested. D. Marlowe to enquire and inform committee members. 7. Items for submission to the Joint Regional AAC’s Newsletter All The Region’s AAC Newsletter will be issued in September and they are looking for items of interest to be included from the local municipalities. After discussion, it was agreed to submit the following items: - Developers Handbook - Door Knob Motion - Photos of Artfest & Canada Day events if available. 8. 5 Year Budget Plan All The committee reviewed the Action Plan for the Facility Audit to identify top priorities for the upcoming 5 year budget plan. The following items were selected as top priorities: 1) Parking at City Hall 2) Fully Accessible Washrooms at City Hall 3) Fully Accessible Council Chambers 4) Update and Replace Reception/Membership Counters at Pickering Recreation Complex Committee members suggested that improvements to City Hall should be done as soon as possible as others look to the municipality for guidance. Page 4 of 4 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) It was noted that the Bentley House location should be added as part of the review for the 2014 audit. D. Marlowe to summarize priorities and recommendations and circulate to committee members for comments. D. Marlowe to send email. 9. Other Business All Enquiry from committee members on how many disabled permits are issued by the Ministry of Transportation in Ontario and whether we can find out how many are issued in Pickering. Committee members requested that a revised email listing be circulated. Questions and discussion ensued on the process to follow for a Proclamation. This is now coordinated through the Mayor’s office and the information is available on the City’s website. Committee members requested that a Proclamation request be submitted for the December 1st Accessibility Day. The next meeting is scheduled for Wednesday, June 25th @ 7 pm. Motion to adjourn. Moved by K. Falconer Seconded by M. Brenner Carried. D. Marlowe to review and advise at next meeting. R. Michaud to send new list. R. Michaud to forward link to site. R. Michaud to prepare draft for review at next meeting. Meeting Adjourned: 9:30 pm Copy: City Clerk