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HomeMy WebLinkAboutApril 24, 2014 Page 1 Minutes Heritage Pickering Advisory Committee Meeting April 24, 2014 7:00 pm Main Committee Room Attendees: Councillor Rodrigues J. Dempsey S. Iyer W. Jamadar D.Joyce E. Mason T. Reimer D. Rundle M. Sawchuck C. Sopher J. Van Huss C. Celebre, Senior Planner, Development Review & Heritage L. Roberts, Recording Secretary Absent: T. Besso Also Present: Lloyd Thomas Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 1.0 Welcome J. Van Huss welcomed everyone to the meeting and introduced new member Jennifer Dempsey. Introductions were made. 2.0 Approval of Minutes Moved by D. Rundle Seconded by M. Sawchuck That the amended minutes of the February 27, 2014 meeting of the Heritage Pickering Advisory Committee be approved. Carried Moved by D. Dempsey Seconded by D. Rundle That the minutes of the March 27, 2014 meeting of the Heritage Pickering Advisory Committee be approved. Carried Page 2 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) 3.0 New Business 4.1) Heritage Permit Application – 489 Whitevale Road C. Celebre provided an overview of the heritage permit application submitted by Lloyd and Marion Thomas for the property municipally known as 489 Whitevale Road. She noted the applicant was present to answer any questions. C. Celebre provided members with background information regarding the application, noting the removal of the rear additions and a new one storey addition with a walkout basement. The addition will also include a screened in porch and deck on the south and west elevations. C. Celebre noted the applicant had recently provided revised plans and they were circulated to the Committee. The revisions included changes to the cladding to a wood siding painted to match the existing colour of the house, proposed aluminum windows with simulated divided lights, additional windows and a detail to the connection to the new addition. She noted the revisions were in keeping with the consultant’s recommendations. C. Celebre noted that the application is also in keeping with the district as well as the district guide, and stated that staff have no objections to the application. She also noted this was the first application being processed under the new process, wherein she will work with the CBO to ensure the heritage permits match the building permit plans and to keep the inspectors informed. A brief discussion period ensued. Moved by E. Mason Seconded by C. Sopher That the Heritage Pickering Committee supports the recommendations as contained in Heritage Permit application for 489 Whitevale Road, as well as revisions submitted. Carried 4.0 Business Arising from Minutes 4.1) 2014 Work plan Updates on the 2014 work plan were provided as follows: E. Mason noted she would work with M. Sawchuck to coordinate a date to provide training for members. Discussion ensued with respect to what the Committee would Page 3 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) benefit the most from. Suggestions were made such as how to conduct title searches at the Registry Office. J. Van Huss noted she had received information from Brampton through Bert Duclos, with respect to information on how to conduct searches. She also noted she would contact the Library for a possible training session on this. It was questioned whether the Committee could obtain an articling student to assist in research or possibly contact John Sabean to conduct training. Discussion ensued with respect to conducting research at the Registry Office, noting difficulties with respect to information being kept in various locations, the content of the information and difficulty in reading some of the hand written notes on microfiche. Another suggestion for training purposes was the recognition of various architectural styles. The need to identify details in drawings was recognized to better assist members when reviewing applications and making recommendations on applications. M. Sawchuck noted he would identify some courses and come back to the next meeting with suggestions. J. Van Huss noted she would continue to contact the Library in order to set up a session to obtain assistance with respect to the website. D. Joyce noted she would be available the second week in May to assist. J. Van Huss explained the extension of the deadline to provide photos for the register. Discussion ensued with members noting the properties they had been able to photograph to date. E. Mason also noted it was beneficial to work in pairs. D. Joyce noted some difficulty in getting clear shots. Councillor Rodrigues suggested placing notes in mailboxes with contact information to seek permission to attend the property to take the photos. W. Jamadar indicated he had photographed half of the properties on his list, noting difficulty with respect to visibility. He questioned whether to take the photos first, then fill in the spreadsheet. He also advised that he has obtained all the dates of construction on the properties assigned and will update the spreadsheet and forward to M. Sawchuck. M. Sawchuck provided an overview of uploading photos onto the Flickr account, explaining the steps, noting the most recent photo will be at the top. It was noted that if you take a photo of the street name first, then the building, it would make arranging them alphabetically much easier. M. Sawchuck also noted that when M. Sawchuck to action Page 4 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) you are out taking photos, if you come across property that is not on the list, photograph it anyway, and the Committee can decide later on whether to add it to the register. M. Sawchuck stated that once the information is entered, you can forward it to him and he will compile everything. He also noted the importance of trying to get out prior to the leaves coming out on the trees, for better unobstructed photos. He also asked that members try to get at least one photo that captures the entire building. E. Mason noted that if you take the house # first, then the building, you will be able to keep all the buildings straight. C. Sopher noted he was still looking into the plaque program and would provide an update in June. J. Van Huss noted she had attended the public open house for the Cultural Strategic Plan. She noted attendance was poor, which could have been partly due to insufficient advertising. J. Van Huss provided members with an overview of the heritage workshop held in Gravenhurst, which she had attended along with C. Celebre and L. Roberts. The workshop dealt with designation by-laws, as well as the relationship between Council, property owners and developers as well as the heritage permit system. She noted some good suggestions were made with respect to advertising, such as providing information through the Farmer’s Market, as well as providing information brochures in various locations. 5.0 Correspondence J. Van Huss provided members with a copy of the letter of appreciation which had been forwarded to Mattamy Homes on behalf of the Committee as well as the Pickering Museum Village with respect to the dismantling of the barns. 6.0 Other Business Councillor Rodrigues noted the designation by-law had passed at Council for the property at 2865 Sideline 16, “Walter Percy Property”). Discussion ensued with respect to approaching the media for coverage of this event. Councillor Rodrigues noted he would approach the media, and C. Celebre noted she could assist with providing the information. J. Van Huss asked members if there was any objection to changing the next meeting date to Thursday, May 29th, as C. Celebre would not be available on the 22nd. Councillor Rodrigues/C. Celebre to action Page 5 Item / Ref # Details & Discussion & Conclusion (summary of discussion) Action Items / Status (include deadline as appropriate) It was the general consensus of the Committee to hold the next meeting on May 29th. 7.0 Next Meeting/Adjournment Next Meeting: May 29, 2014 The meeting adjourned at 8:38 pm. Copy: City Clerk