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2013 Current Budget
As Approved by Council February 23, 2013 �i�y of Pickering �Q�'I � C�r��r�t �3�dgefi �Rearganiz�atic�r� Versivn� Ta%1e a� +�antents Executi►re Comm. Meeting lVlinutes Rept�r� tar C�at�r�cil Summaries C7fficr� vf t�� Ghi�F Admini�trati�e f3fficer Q�Fice of the Chief Admir��strativ�� C�Tficer-Admin Cusiomer C�re Human Res��rc+�s Health & Safety F�re S�nriees �ivis��n Fi�e Pratectiarr Ernerge�cy C)��rations C�f#rc� of 5ustainalai�ity Corpc�rate Serwi�es Finance Supply & Services lnfarmatic�n Tec��ol�agY 1���a1 & Legoslative Services �lerks Records Manag�m�nt & �lectic��rs P�int Shopl �J1�il R�am By-�aw Anir�ral Services EngineerErtg and P'ublic Wcarks �ngir�eering anc� Puk�lic �IV'orks-Admin r� En�iraee��r�g �ervices Engineering Services-A�min Crassfnc� G�aards Envirflnme�ta� Services �eve�opment Contral Department P��e 1 i9 31 38 ���1 4� 21�� 5Q 2�39 53 2141 5� �� 22�0 62 2241 �1 �19� 74 82 �127 2�33 2196 ���5 2122 2191 �1 �� 2ZZD 2293 �710 �2�U �23D 243i} 2�6 � 3 9fl 97 1(70 �fl5 � (l8 '�1� 115 118 1�3 13�1 137 �40 142 �5D 15Z �5� +�ity �f �i�l��rir�g ��'13 C��rrent Budget �Reorgan�zat��vn Versi�►�� �able of Cv�t�nts Uperati+�ns and Fleet Services �p�ratic�ns Adm�n Proper�y Maintenanc€� C]peratians Cer�tre-Muni+�ipa1 Garage �oaci� 5idewalks St�eetl�ghts Parks Culture and Recreatian Cuiture & Recreatior� Admin Civic Cornplex Se�ior C�tizens C�r�fir� Pi�dgrams C3�rnbartan Pc��l Eion Beer Ar�na Cammur�ity Centres Eie�re�tion Cam,�iex-Cer�tral Core Ftecreat�on Camplex-Pool Recr�atiora Gom�a1ex�Arenas M�s�eum Ci�y '�eueic�pment City Develo�ame�t-Adrni� P'�ar�ning & D��igrr E�uildir�� �ervices Sust��nab�lity Eeanarnic �7eveloprnent Committee c�� Adj�stment H�ri�ag� Picl�ering k�ibr�ries Library 250� 2132 231� 232[� 2�23 2325 27�8 �711 2�2� 2572 2712 27'I 3 27�5 27'� 9 2731 2733 2i35 �7�4 �610 2611 2�12 ���� 2�2� 2�3D �7�� ���� �H�� 161 �64 1 �i 8 � 7' 3 � �f� �82 184 19� 20� 2Q6 �1� 21� 226 230 235 24Q 250 255 �6Q 2�9 273 2i8 286 �9� 296 �a� 3[]3 3�1� 308 Ge�eral Gvwerr�ment 317 Append�x A— A�c�unt Summaries 3a9 �E- �y��_:,,�=. a� �:..,.. ��_i�_ .. _:,_„_� �- � :��.� �� �� =��I�� J Present: Mayor Ryan Councillors: K D B J. D P Ashe Dickerson McLean O'Connell Pickles Rodrigues Also Present: T. Prevedel P. Bigioni R. Holborn T. Melymuk S. Reynolds B. Douglas D. Shields S. Karwowski M. Carpino C. Grant J. Halsall L. Roberts Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room - Chief Administrative Officer - Director, Corporate Services & City Solicitor - Director, Engineering & Public Works - Director, City Development - Director, Culture & Recreation - Fire Chief - City Clerk - (Acting) Division Head, Finance & Treasurer - (Acting) Manager, Culture & Recreation - CEO, Library - (Acting) Manager, Budgets & Internal Audit - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were nated. (II) Deleqations Jim Dike, Chair, Frenchman's Bay Milfoil Steering Committee appeared before Council to provide an overview with respect to the Eurasian watermilfoil weed. Through the aid of a power point presentation he outlined the current problems with the milfoil weed which is currently invading the waters of Frenchman's Bay. He noted that once established, this species is very difficult to control and impossible to eradicate. He explained that this weed grows very quickly, having a negafive impact on fish and wildlife habitat as well as water quality. He also noted the health and safety concerns to boaters and swimmers. He also described the economic impact whereby marinas could experience a loss in membership and residents in the area could see a decline in property values as well as a reduction in .. :y_ -.�;���_,,--��.. a� ��,� �i°�:�'. M��� �1�� Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room local employment. He provided an overview of a proposed management strategy involving the use of weevils as a means of controlling the milfoil weed. � He stated that funding would be comprised of $53,000.00 from community organizations as well as private homeawners and he requested a$30,000 contribution from the City of Pickering. He noted that the Steering Committee was also investigating alternative fundraising initiatives and grants. A question and answer period ensued. Questi.ons were posed, with clarification being provided regarding the breakdown of costs, as well as the future costs and maintenance. Fundraising initiatives were also questioned. (III) Presentations T. Prevedel, Chief Administrative Officer noted that this year's budget represents a 3.75% increase for 2013. He nated fhat staff had initiated a plan in 2010 to gradually reduce reliance on the Rate Stabilization Reserve. He indicated that, with inflationary pressures as welf as increased utility rates and the introduction of the Emerald Ash Borer Program, the budget increase was originally proposed to be 4.9%, but was brought down to 3.75% as a result of cost savings seen through reorganization and deferral of capital projects. He stated that construction of the Operations Centre was strategicaiiy deferred until 2014, but noted that the design would be completed this year. He further stated that alternate funding sources will be reviewed, including development charges and land sale proceeds, and a report will be coming to Council at a later date. Mr. Prevedel also referred to the five year Draft Capital Forecast. He stated that it included Council's visions and ideas far large capital projects. He also•noted a number of uncompleted carryover projects from prior years, stating that staff are proposing a moratorium on new capital projecfs to allow them to complete old ones. A question and answer period ensued. Discussian took place with respect ta inflation rates, and the purchase of land in Duffin Heights. S. Karwowski, (Acting) Division Head, Finance & Treasurer, outlined a summary of the • 2�13 Current and Capital Budgets through the aid of a power point presentation. He noted that this year has seen the highest assessment growth since 1998, being 1.6%, and that this had helped staff reach a 3.75% target. He noted that this budget levy increase equates to approximately $58.21 per year based on an assessed value of $345,000.00 He explained the importance of reserve funds and the nature of internal loans, noting that it is a proven financial strategy to borrow from oneself. He also noted that there could be funding available from the Federal government for the future Operation Centre. He explained the City-recommended debt strategy, noting that Council can control the timing of capital projects, thereby controlling the level of debt charges. He 2 .. �� �-''`������ �'''' �a... _r��� ��.��� Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room stated that the projected debt charges are below the 15°/a cap limit of total taxation revenues as recommended by staff. He also stated that staff wili maximize alternate financing sources such as grants and development charges in order to use debt financing as a last resort, in order to build up reserves and reduce the reliance on short term debt. Discussion ensued with questions raised regarding the va(ue of setting targets, It was noted that there is merit in doing so in order to clearly recagnize cost pressures, and then to consider modifying recammendations and investigating alternatives. Council requested clarification on the fiscal impact study for Seaton, asking how complete the study would be, when it would be finalized, and how Seaton will affect assessment growth: Committee took a 10 minute recess and reconvened at 11:10 am. (IV) Matters for Consideration Review and Recommendation of the 2013 Capital Budqet Capital — Mayor and Council Moved by Councillor McLean That the 2013 Capital budget for Mayor and Council be approved and presented to Council on February 25, 2013. Carried Fire Moved by Councillor Pickfes That the 2013 Capital budget for Fire be approved and presented to Council on February 25, 2013. Carried Finance & Taxation Moved by Councillor Dickerson That the 2013 Capital budget for Finance & Taxation be approved and presented to Council on February 25, 2013. Carried Information Technology Moved by Councillor McLean 3 ,. - E :'::,.va�_I:s� : r" � �'�"��' ... �-.. `� —�- �Ecio-.'s�c � ����/������� Executive (Budget) Committee Meet111g M111Ut@S Thursday, February 14, 2013 9:00 am Main Committee Room That the 2013 Capital budget for Information Technology be approved and presented to Council on February 25, 2013. Carried Property Maintenance Moved by Councillor Dickerson That the 2013 Capital budget for Property Maintenance be approved and presented to Council on February 25, 2013. - Carried Operations Centre — Municipal �arage Moved by Councillar McLean That the 2Q13 Capital budget for Operations Centre — Municipal Garage be approved and presented to Council on February 25, 2013. Carried Roads Moved by Councillor Pickles That the 2013 CapitaE budge# for roads be approved and presented to Council on February 25, 2013. Carried Parks Discussion ensued with respect to garbage receptacles for dog waste, playground resurFacing and reuse options for the pea stone removed from the playgrounds. Clarification was also provided with respect to inground garbage anc! recycling units. Moved by Councillor Dickerson That the 2013 Capital budget for parks be approved and presented to Council on February 25, 2013. Carried Streetlights Moved by Councillor Dickerson That the 2013 Capital budget for streetlights be approved and presented to Council on February 25, 2013. Carried 4 ��r O� xecutive ( udget) Committee ��� . ", , -: Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Stormwater Moved by Councillor Pickles That the 2013 Capital budget far stormwater be approved and presented to Council on February 25, 2013. Carried Culture 8� Recreation — Admin Moved by Councillor Dickerson That the 2013 Capital budget for Culture & Recreation — Admin be approved and presented to Cfluncil on February 25, 2013. Carried Civic Complex Moved by Councillor O'Connell That the 2013 Capital budget for Civic Complex be approved and presented to Counci! on February 25, 2013a Carried Seniors Cen#re Moved by Councillor Dickerson That the 2013 Capital budget for Seniars Centre be approved and presented to Council on February 25, 2013. Carried Dunbarton Pool � . Moved by Councillor Pickles That the 2013 Capitaf budget for Dunbarton Pool be approved and presented to Council on February 25, 2013. Carried Don Beer Arena Discussion ensued with respect to the nesd for replacement tabfes and the associated costs. Moved by Councillor McLean 5 ��� °� Executive ( udget) Committee ���� - '-' �- - Meeting Minutes Thursday, February 'i4, 2013 9:00 am Main Committee Room That the 2013 Capifal budget for pon Beer Arena be approved and presented to Council on February 25, 2013. Carried Community Centres Moved by Councillor Pickles That the 2013 Capital budget for Community Centres be approved and presented ta Council on February 25, 2013. Carried Rec Complex — Central Core Moved by Councillor Dickerson That the 2013 Capital budget for Rec Complex — Central Core be approved and presented to Council on February 25, 2013. Carried Rec Complex — Poof Moved by Councillor Pickles That the 2013 Capital budget for Rec Complex - Pool be approved and presented to Council on February 25, 2013. Carried Rec Complex — Arena Moved by Councillor Dickersan That the 2013 Capital budget for Rec Complex - Arena be approved and presented to Council on February 25, 2013. Carried Museum - Moved by Councillor MeLean That the 2013 Capital budget for Museum be approved and presented to Council on February 25, 2013. Carried Development Controf Moved by Councillor Dickerson � a`=' �E�=�� '`�`�--� ��i����i�� Executive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room That the 2013 Capitaf budget for Deve(opment Control be approved and presented to Council on February 25, 2013. Carried Development Projects — DC Funded Discussion ensued with respect to taking into consideration what the community wants in relation to Fark Crescent. Moved by Councillor O'Connell That the 2013 Capital budget for Development Projects — DC Funded be approved and presented to Council on February 25, 2013. Carried Library Moved by Councillor Pickles That the 2013 Capital budget for Library be approved and presented ta Council on February 25, 2013. � Carried The Committee recessed at 92:06 pm and reconvened at 12:35 pm Review and Recommendations of the 2013 Current Budqet CAO — Admin Moved by Councillor Dickerson That the Current budget for CAO — Admin be approved and presented to Council on February 25, 2013. . Carried Customer Care Moved by Councillor Dickerson That the Current budget for Customer Care be approved and presented to Council on February 25, 2013. Human Ftesources Moved by Councillor Pickles 7 Carried ,. - ��._, . �� _.1�-,�� '�'�_�1�1'� ������ xecutive ( udget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room That the Current budget for Human Resources be approved and presented to Council on February 25, 2013. Carried Health 8� Safety Moved by Council(or Pickles That the Current budget for Health & Safeiy be approved and presented to Counci! on February 25, 2013. . Carried Fire Protection Discussion ensued with Members seeking clarification on overtime hours and future staffing provisions. Moved by Councillor McLean That the Current budget for Fire Protection be approved and presented to Council on February 25, 2013. Carried Emergency Operations Moved by Councillor Dickerson That the Current budget for Emergency Operatians be approved and presented to Council on February 25, 2013. Carried Office of Sustainability Moved by Councillor Dickerson That the Current budget for Office of Sustainability be approved and presented to Council on February 25, 2013. Carried Finance . Moved by Councillor Dickerson That the Current budget for Finance be approved and presented to Council on February 25, 2013. . Carried � _,;,,� . �=° �,a � �^n�� ,;-� �;�; ;�� i� -�, —� � � �5�=�:�<::vF�'.�..� ����� Supply & Services Moved by Councillor Pickles xecutive ( udget) Committee Meeting Minutes Thursday, February 14, 20'13 9:00 am Main Committee Room That the Current budget for Supply & Services be approved and presented to Council an February 25, 2013. Carried Information Technology Moved by Councillor Dickerson That the Current budget for Information Technology be approved and presented to Council on February 25, 2013. Carried Legat � Legislative Services Moved by Councillor Dickerson That the Current budget for Legal & Legislative Services be approved and presented to Council on February 25, 2013. . Carried Clerk's Office It was noted that a reduction of $250 for subscriptions had nat been included, adjustment to be made. Moved by Councillor O'Connell That the Current budget for Clerk's Office be approved and presented to Council on February 25, 2013, as amended. Carried Records Management � Elections Moved by Councillor McLean That the Current budget for Records Management & Elections be approved and presented to Council on February 25, 2013. Carried Print Shop/Mail Room Maved by Councillor Dickerson 0 � � -- :��i�=.���,.-� ��- l� - --_ .,�.,. _.:, �a -.__.,. ���� ��'�� Executive (Budget) Committee M@@flflg MlflUt@S Thursday, February 14, 2013 9:00 am I��i F�� • i i � � . . - , . � � That the Current budget for Print Shop/Mail Room be approved and presented to Council on February 25, 2013. Carried By-law Staff were requested to provide a breakdown on cell phones prior to February 25tn Moved by Councilior McLean � That the Current budget for By-law be approved and presented to Council on February 25, 2013. Carried Animal Services Moved by Councillor McLean That the Current budget forAnimal Services be approved and presented to Council on February 25, 2013. Carried Community Services — Admin Moved by Councillor Dickerson That the Current budget for Community Services - Admin be approved and presented to Council on February 25, 2013. Carried Engineering Services — Admin Moved by Councillor Dickerson TMat the Current budget for Engineering Services - Admin be approved and presented to Council on February 25, 2013. Carried Crossing Guards Questions arose with regards to contracts for school crossing guards. It was also questioned whether the new French school would require crossing guards. Staff to investigate. Moved by Councillor McLean That the Current budget for Crossing Guards be approved and presented to Counci! on February 25, 2013. Carried 10 ., -= „�,,... ��, �_ a„=.: :€j s�~��€:= = . ,.�.. ..���.� � �������� Executive (Budget) Committee Meeting Minutes Thursday; February 14, 2013 9:00 am Main Committee Room That the Current budget for Dunbarton Pool be approved and presented to Council on February 25, 2013. Carried Don Beer Arena Moved by Councillor Dickerson That the Current budget for pon Beer Arena be approved and presented to Council on February 25, 2013. Carried Committee took a 10 minute recess and reconvened at 2:35 pm Community Centres Discussion ensued with respect to funding for community organizations. It was stated that communify organizations were loaking to be funded by the City in a similar way as PESCA was supported. It was noted the City should look at cJifferent ways to fund organizations. It was suggested this needs further discussion in order to look at a fair funding program and a process for all community organizations. Moved by Councillor Dickerson That the Current budget for Community Centres be approved and presented to Council on February 25, 2013. Carried Later as amended [See Following Motions] Moved by Councillor Rodrigues Seconded by Councillor McLean That a grant in the amount of $20,000 be provided to the Claremont Community Association. Referred Back to Staff Later in Meeting Moved by Councillor Dickerson Seconded by Councillor Pickles That a grant in the amount of $20,000 be provided to all community associations within the City of Pickering. Referred Back to Staff Later in Meeting 12 ��<°� Executive (Budget) Committee ��� � - '-' ===- Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room Moved by Councillor O'Connell Seconded by Councillor Rodrigues 1. That the�motion regarding revenue sharing to cammunity organizations be referred back to staff; 2. That PESCA be given notice of the termination of their funding agreement with the City; and 3. That staff report back on a fair and equitable funding arrangement for all community associa#ions. Carried The main motion was then Carried as amended. Recreation Complex — Central Core Moved by Councillor Dickerson That the Current budget for Recreation Complex — Central Core be approved and presented to Council on February 25, 2013. . ' Carried Recreation Complex — Pool Moved by Councillor Dickerson That the Current butlget for Recreation Compfex - Pool be approved and presented to Council on February 25, 2013. , Carried Recreation Complex — Arenas Moved by Councillor Pickles That the Current budge# for Recreation Complex - Arenas be approved and presented to Council on February 25, 2013. Museum Moved by Councillor Dickerson 13 Carried I � ' ..��, ; .��'--"'',���' ���-_=: � ^� �� xecutive (Budget) Committee Meeting Minutes Thursday, February 14, 2�73 9:00 am Main Committee Room � That the Current budget for Museum be approved and presented to Council on February 25, 2013. Carried Operations — Admin Moved by Councillor Dickerson That the Current budget for Operations - Admin be approved and presented to Council on February 25, 2013. Carried Property Maintenance Moved by Councillor Dickerson That the Current budget for Property Maintenance be approved and presented to Council on February 25, 2013. _ Carried Operations — Municipal Garage, Roads, Sidewalks, Streetlights, Parks Moved by Councillor O'Connell That the Current budget for Operations — Municipal Garage, Raads, Sidewalks, Streetlights and Parks be approved and presented to Council on February 25, 2013. Carried Planning 8 Development — Admin Moved by Councillor O'Connell That the Current budget for Planning & Development - Admin be approved and presented to Council on February 25, 2013. Carried Building Services Moved by Councillor Dickerson That the Current budget for Build'rng Services be approved and presented to Council on February 25, 2013. Carried Development Control Moved by Councillor Dickerson 14 c��� °� Executive (Budget) Committee ��� . - '--'' � Meeting Minutes Thursday, February 14, 2013 9:00 am � Main Committee Room That the Current budget for Development Control be approved and presented to Council on February 25, 2013. Carried Committee of Adjustment _ Moved by Councillor Dickerson That the Current budget for Committee of f�djustment be approved and presented to Council on February 25, 2013. Carried Heritage Pickering Moved by Councillor Pickles That the Current budget for Heritage Pickering be approved and presented to Council on February 25, 2013. Carried Libraries Moved by Councillor O'Connell That the Current budget for Libraries be approved and presented to Council on February 25, 2013. Carried General Government Summanr Moved by Councillor Dickerson That the Current budget for General Government Summary be approved and presented to Council on February 25� 2013. Carried Mayor Ryan Moved by Councillor Dickerson That the Current budget for Mayor Ryan be approved and presented to Council on February 25, 2013. � Carried Councillor O'Connell Moved by Councillor O'Connell Councilior O'Connell proposed the following changes to her budget: 15 „ - �� , �d,�`,� ;� _.=':, �l����1�� xecutive (Budget) Committee Mee#ing Minutes Thursday, February 14, 2013 � 9:00 am Mair� Committee Room Council Communication — reduce by $1,500 to $6,000 Reception, Promotion & Special Events — reduce by $2,000 to $2,500 Outside Agencies - reduce by $1,80Q to $3,000 Adjust telephone budget to $310 Carried Councillor Mc�ean Moved by Councillor McLean Councillor McLean proposed the foflowing changes to his budget; Cellular Phones — reduce by $500 to $2,300 Council Cammunication — reduce by �1,000 to $6,500 Outside Agencies — reduce by $2,Q00 to $2,800 Carried Councillor Rodrigues Moved by Councillor Rodrigues That the Current budgei for Councillor Rodrigues be approved and presented to Council on February 25, 2013. Carried Councitlor Ashe Moved by Councillor Ashe That the Current budget for Councillor Ashe be approved and presented to Council on February 25, 2013. Carried Councillor Dickerson Moved by Councillor Dickerson That the Current budget for Councillor Dickerson be approved and presented to Council on February 25, 2013. Carried Councillor Pickles Moved by Councillor Pickles That the Current budget for Councillor Pickles be approved and presenfed to Council on February 25, 2013. Carried � I� � �w� '�—�'�""a�� }'��"r;..�:, »,: , �::�mai� �-G �� �� :� -�� \� Council Support Moved by Councillor Dickerson xecutive (Budget) Committee Meeting Minutes Thursday, February 14, 2013 9:00 am Main Committee Room That the Current budget for Councii Support be approved and presented to Council on February 25, 2013. Carried Purchased Services Moved by Councillor Dickerson That the Current budget for Purchased Services be approved and presented to Council on February 25, 2013. Carried � Grants Moved by Councillor O'Connell That the Current budget for Grants as amended be approved and presented to Council on February 25, 2013. Carried as amended [See fallowing motians] Moved by Councillar O'Connelf Seconded by Councilfor Ashe That a one time grant in the amount of $2,500 be allocated to Durham Deaf Association. Motion Defeated Moved by Councillor Dickerson Seconded by Councillor Rodrigues That a one time grant in the amount of $1,000 be allocated to Durham Deaf Association. Carried Moved by Council(or Ashe Seconded by Councillor Dickerson That a grant for up to $30,000 be allocated to the Frenchman's Bay Milfoil Steering Committee to aid in remedial measures by using weevils to help control the milfoil weeds in Frenchman's Bay. Carried 17 ',,;,., `� . -_ .�o,����,,,.—_ .. a� ��-, ;. -�_;i;�� � �� �� �� xecutive (Budget) Committee M@G'tlClg MIt1Ut@S Thursday, February 14, 2013 9:00 am Main Committee Room Discussion ensued with concerns raised regarding the distribution of funds in future years and the need to ensure the City does not pay the majority of the costs for remedial measures. Mayor Ryan noted he would iobby the Provincia! and Federal governments for additional funding to aid in milfoil weed abatement. Councillor O'Connell requested a staff report come forward next year regarding the miffoil weeds. The main motion was then Carried as amended. User Fees Moved by Councillor Dickerson That the Current budget for User Fees be approved and presented to Council on February 25, 2013. Carried (V) AdLournment Moved by Councillor Dickerson The meeting adjourned at 3:30 pm. : � . i'::i: =,,,,,. ,,��_-_ ;��,��:�,,��_,�, ..,--_, ..a= , - , . ., ,,.���+a:�a' From Subject; Paul Bigioni Directar, Corporate Services & City Solicitor 2013 Current & Capital Budget Recommendation: Rep01"t TO Councit Report Number: FIN 03-13 Date: February 25, 2013 That Report FIN 03-13 of the Director, Corporate Services & City Solicitor be approved; and, a) That the 2013 Current Budget expenditure for personnel costs, consisting of salaries and wages {Account 110Q), overtime (Account 120Q) and employer contributions (Account 14Q0), in the total amouni of $47,010,223 be approved; b) That the 2013 Gross Current Budget expenditures for City purposes in the amount of $32,077,075 (excludes personnel expenditures) less estimated current revenues of $28,910,678 (City Revenues of $27,952,563 plus $758,115 for assessment growth plus supplementary taxes of $200,000� and net transfer from the Rate Stabilization Reserve of $2,082,963 ($2,560,338 less $477,375) for City operations be approved; c) That the Capital from Current expenditure in the amount of $1,960,569 funded by $1,335,569 from property taxes and $625,000 from a transfer from the Rate Stabilization Reserve be approved; d) That the total final City levy under paragraphs a), b) and c) above, plus an additional $100,000 for the Emerald Asti Borer Program — Phase 1, for a total final levy of $49,529,226 being an increase af approximately 3.75% over the 2Q12 budget, be approved; 2. a) b) That the 2013 Capital Budget for the City of Pickering with a Gross Expenditure of $24,189,278 be adopted as presented below; That the #ollowing capital financing sources be approved as presented in the 2013 Capital Budget: Report FIN 03-13 Subject: 2013 Current & Capital Budget " Transfer from Current Fund to Capital Fund Transfers from Reserves: - Rate Stabilization Reserve (7021) - Rec. Complex Pool Reserve (7035) - Vehicle Replacement Reserve (7040} - Replacement Capital Reserve (4611) - Move Ontario Reserve (7043) - Financial Systems Reserve (7049} - Self-Insurance Reserve (7020) - Provision for Eastern Branch L.ibrary Res (7042) Transfers from Reserve Funds: - Develo,pment Charges (7610 to 7620) - Parkland Development (7502) - Federal Gas Tax Funds (7505) - City Share Dev. Charges Projects (7022) - Third Pa�ty Contribution (7501) Debt — 5 yr Debt -10 yr Debt — 15 yr Internal Loan — 5 yr internal Loan —10 yr Provincial Grant — Invest in Ontario Provincial Grant — Trans. Initiatives Federal Grant — Community Infrastructure Impravement Fund York Region Funding Agreemeni Durham Region Gran# Sale of Land — Duffin Heights (1595) Other Total February 25, 20'13 Page 2 $1,335,569 625,000 9,000 1 Q0,000 40, 000 40,000 35,oaa 70,000 125,000 4,137,397 70, 000 3,145, 000 2,136, 503 200,000 1, 205, 000 1, 658,124 4,875,000 872,000 200,000 2Q5,250 70, 000 333,396 1,210, 000 29, 021 1,100, 000 263.018 $24.'( 89.278 c) That tatal external debt financing of $7,738,124 for the projects identified in the 2013 Capital Budget, and as indicated in #his report, in the amount of $1,205,000 for a period not to exceed 5 years, $1,658,124 for a period not to exceed 10 ysars and $4,875,000 for a period not to exceed 15 years be approved; , Repart F1N 03-13 February 25, 2Q13 Subject: 2013 Current & Capital Budget Page 3 d) That the internai loans in the amount of $1,072,000 be undertaken at the discretion of the {Acting) Division Head, Finance & Treasurer; e) That projects identified in the 2013 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval of the expenditure and the financing by Council; f} That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the (Acting) Division Head, Finance & Treasurer, be used to apply towards additional principal repayment; outstanding loan or debt charges or to reduce debt, internal loans or any other amounts to be financed; ' - g} That all Capital expenditures or portions thereof, approved in the 2093 Capital Budget to be financed through the issuance of debt, may, at fhe discretion of the (Acting} Division Head, Finance & Treasurer, be financed through internal loans, current or capital funds or a combination thereof; h) That the (Acting) Division Head, Finance & Treasurer, be authorized to make draws from Reserve and Reserve Funds for projects included in the approved capital budget up to the amount approved; i) That the (Acting) Division Head, Finance & Treasurer be authorized at his discretion to apply any excess funds through the issuance of debentures as provided for under Section 413 of the Municipal Act, 2001 as amended; 3. That the (Acting) Division Head, Finance & Treasurer be authorized to transfer: a) Any surplus current operating funds at year-end in excess of approximately $125,000 in the following ratio: 30% to the Rate Stabilization Reserve (7021), and 70°/fl to the City Share DC Projects Reserve (7022); b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that the Current Budget results in a year end surplus of no less than $125,000; c) The balance in the Economic Stabilization Reserve (7045) to the Rate Stabilization Reserve (7021} and that the Economic Stabilization Reserve be closed; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that fhe budget plan accommodates any reallocation of 2013 current operating expenditures and revenues resulting from any reorganization and to ref(ect any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes; Repart FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 4 5. That the (Acting) Division Head, Finance & Treasurer be authorized to use any under expenditures from projects funded from Reserves or Reserve Funds to fund over expenditures for approved projects funded from the same source(s); 6. That the (Acting) Division Head, Finance & Treasurer be authorized to: a) Undertake transactions in the spot or forward (12 months or less) currency markets in order to effect United States dollar denominated expenditures in the Current ar Capital Budgets; b) Enter into leases or rental agreements for the provision of vehicles or equipment required for temporary use during periods of equipment breakdown or repair or during periads of increased need (e.g. inclement weather}; c) Restate the 2013 Current Operating and Capital Budgets to reflect both the City s reorganization in 2013 and any Fire Services negotiated settlement; 7. That Council pass the attached General Municipa( Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2013 Current Budget; 8. That the (Acting) Division Head Finance & Treasurer be authorized to adjust, where appropriate, the per kilametre travel expense reimbursement rate during the year in arder to maintain a reasonable level of reimbursement with any increase in cost being met from under expenditures in other accounts; 9. That Council approve the continuing engagement of the firm of Watson and Associates to complete the following projects: City Development Charge Study, Seaton Development Charge Study, City-wide Seaton Development Charge Study, Sgaton Financial Impact Study and any other .studies related to Seaton and/or Duffin Heights; 10. That Council approve a debt cap payment limit for external debt and internal loans of 15% of the total taxation revenues; 11. That Council approve the exemption of the indoor soccer dome capital project from the Fair Wage Policy for Industrial, Commercial and Institutional Construction contracts (FIN 070); 12. That the (Acting) Division Head, Finance & Treasurer be authorized to initiate or defend any assessment appeals necessary to protect the City's interests including the engagement of the firm Walker Poole Nixon LLP and the firm of Municipal Tax Equity Consultants; Report FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 5 13. That any funds remaining unspent in account 5719.1201.6183 (General Upgrades), at the end of any fiscal year be transferred to the Reserve for Accessibility Initiatives; and, 14. That the appropriate staff of the City of Pickering be given authority take the � necessary actions to give effect thereto. � Executive Summary: This report confains a summary of the 2013 Current and Capital Budgets and a discussion of the Recommendations contained in this report. Financial Implications: The 2013 Current and Capitai Budgets, if adopted as amended, will result in a property tax levy increase of 3.75% (City Share Only) over last year which translates into a 1.05% increase in the City's share of the total property tax bill. This increase, when combined with the Region and the School Boards increase, results in an increase of 2.35% on the total property tax bill. The above excludes any property tax shifts due to reassessment and potential Provincial tax policy changes. Any changes as a resuit of Provincial Tax Policy changes will be adjusted in the calculation of the final tax rates. The changes below resulted from the Executive (Budget) Committee's review of the Current and Capital budgets on a"line-by-line" basis resulting in the following changes: Report FI N 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 6 Current Budget Additions: General Government Section Grants Eurasian Water milfoil (EWM) Durham Deaf Association Current Budget Reductions: Regional Councillor J. O'Connell's Regianal Councillor B. McLean's Telephone Account Adjustment Clerk's Offce Subscriptions Sub-Total Net Current Budget Changes Staff Recommended Reduction (Civic Complex Building Repairs and Maintenance -Reduction in Carpeting from $40,000 to $17,740) Total Net Current Budget Changes $30, 000 1, 000 (5, 300) (3,500) 310 250 22,260 22 260 0 Discussion: The Recommendations put forth are #hose necessary to adopt and provide authority and direction for the 2013 Current and Capital Budgets for the City af Pickering. 2013 Current Budget During the budget discussions iast spring, staff presented a proposed 2013 tax levy increase in the range of 5.0 to 5.5%. This forecast was based on information available at that time and to continue current City service levels and maintain a strong financial position for the rate stabilization reserve. In October 2012, Report CAO 18-12 presented to Council a 2013 base budget guideline of 4.9°/o. Subsequent to that report, Council directed staff to provide the City with a budget levy increase of no more than 3.75% and to maintain current service levels. The 2013 budget (Current and Capital) have met this fiscal challenge, maintaining City services and reducing the City's use of the rate stabilization reserve. Although staff did meet the financial and service level target, there were reductions made to the Capital and Current budget to reach the budget target. Attachment 1 provides a high level breakdown of the 3.75% budget levy increase. The 3.75% increase translates into an average increase of approximately $58,21 per year or $1.12 per week for the average residentia! dwelling in Pickering (based on an assessment value of $345,OOQ). Report FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 7 At the February 14th Executive (Budget) Committee meeting, Council was presented with a proposed budget levy increase of 3.75%. As noted earlier, Council made a small number of changes to the Current Budget that did not affect the tax levy. Tax Increase Summary The 3.75% tax increase translates into an increase of 1.05% on the total tax bill. The 3.75% levy increase compares favorably to other municipalities, especially when one considers that Pickering has had the lowest tax rate among its Durham Region Lakeshore neighbours for over fifteen years. Adding the Region's tax increase for Pickering (2.35%) and the School Board's estimated 0% increase, the total increase #or the residential ratepayer will be approximately 2.35%, which is slightly below the rate of inflafion. Table One below provides a summary of the financial impact of the proposed 2013 tax tevy increase based on various assessed values. Table One Financial Impact of Budget Increase City Share Only Residential Assessment $100,000 $200,000 $300,000 $400,QOQ fncrease Over2012 $16.87 $33.74 $50.61 $67.48 This is the`first year of the Province's four year reassessment cycle. Assessment related increases are phased in over four years and assessment related decreases are implemented immediately. The City does not receive any additional �evenue as a result of reassessment. The corresponding property tax rates are adjusted for the increase in reassessment values to create an overall property tax neutral position on a total property class basis. In other words, the City does not raise additional taxation revenue due to reassessment. The impact on the individual homeowner is based on their specific reassessment increase, relative to the City-wide average of 3.16%. There are also assessment related tax shifts #or the Region and Education. These impacts wil( be based on the average reassessment increases on a Region-wide basis and for Education on a Province-wide basis. Reassessment Assessment Related Increase Impact on Taxes Below 3.16% Decrease E uafs 3.16% No Im act Above 3.16% Increase Report FIN 03-13 Subject: 2013 Current & Capital Budget Reduc#ion in the Use of One Time Funds February 25, 2013 Page 8 Last year, the 2012 budget included a reduction to the draw from the Rate Stabifization Reserve of $257,000. The 2013 budget continues this direction by reducing the draw by an additional $477,375. Over the first three years of this current Council term, the draw has been reduced by $1,234,000. The 2014 and 2015 financial plan maintains this course and provides for further reductions af draws from the Rate Stabilization Reserve. Suppfemental Taxation Revenue Supplemental taxation revenue of $2Q0,000 is now included in this year's budget. This revenue source was excluded in previous years, mainly due to the fact that the City's assessment growth was always so low that supplemental taxation was difficult to predict with any confidence. With the ongoing development af Duffin Heights and other construction projects, it is, now fiscally appropriate to include supplemental taxation in the City's budget. Accessibility Initiatives The aflocation of $40,000 in the 2013 Capital Budget, and a similar amount in prior years, is to pravide for minor capital improvements identified by staff during� the year. This allocation is in addition to substantial amounts for a number of specific accessibility projects included elsewhere in the annual Capital budget in the amaunt of $1,547,187. Attachment 2 provides a breakdown of the City's planned accessibility investments for the years 2013 to 2016. 2013 User Fees & Charges Schedule Every year, the City reviews its user fees, mainly for various recreational and cultural programs, to partially reflect the cost of delivering these programs. Council passed Resolution #149/Q3 confirming the City's existing user fees through a specific by-law. This By-law has been updated as part of each year's budget process. Other fees have been introduced to address industry trends and their associated costs. Debt Financing of Capital Projects The Capital Budget utilizes $8.8 million in debt (external and internal loans.) This year, the City will pay $4.418 million in interest and principle payments to service the current debt. The City's current autstanding debt as of December 31, 2012 is $20.9 million. For 2014, the debt charges are predicted to increase to $5.1 million based on the current capital forecast. However, the 2014 debt forecast is sensitive to interest rate changes and timing of capital projects. Report FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 9 Recommendation 10 establishes a new guideline for the City as it pertains to debt financing (external debt and internal loans). The recommended debt capital payment iimit (15%} establishes a higher threshold in comparison to the Provincial legislation of 25% based on all revenue sources. The proposed debt capital limit is a more conservative approach in relation to the Province and is beneficial to #he City. 2013 Tax Rates As has been the case for the last few years, the 2013 Property Tax rates and corresponding levy By-law will be presented to Council. � 2013 Capital Budget This year, the dra€t Capital Budget totals $24.1 million which includes $4.9 million for the indoor soccer dome. Recommendation 11 provides an exemption to the City's Fair Wage Policy for the indoor soccer dome project. The indoor soccer dome capital and operating costs are being funded by the Pickering Soccer Club (PSC)e For this project, the City's role can be viewed from the perspective of being a"fiscal agent or middle man" in securing the debt financing in contrast to its traditional role of being a mortgagee and paying off the debt obligation. Therefore, an exemption to the Fair Wage Policy is appropriate. [n other words, the indoor soccer dome is not a traditional city project and should be exempt from this Policy. The major capital projects are listed below. Table Two External Debt and Internal Financing of Capital Projec#s City of Pickering 5, 10 and 15 Year Debt Financing 2013 Ca ital Bud et Capital Project Code Debt — 5 Descriptian Years ($ 5320.1306 $215,000 4 Ton Dum Truck with Plow 5320.1329 300,000 Grader 5325.1301 240,000 Kingston Rd. - Brock Rd Section Streetlights 5325.1302 200,000 Brou ham B-Pass Streetli ht Installation 570Q.1304 250,000 Civic Com lex Sim lex Fire Panel 5311.1306 130,000 Pedestrian Brid e over Amberlea Creek 5325.1307 � 150,000 Upgrade Intersection Pedestrian Signal on Valle Farm Rd. 5340.1303 275,000 Fire Re ional Radio Pro'ect — Phase 1 5700.1302 • 108,000 Civic Complex Brick Cladding Repairs — Phase 1 5719.1303 209,000 West Shore Accessibility Upgrades and Alterations Total Five Year Debt $2,077,000 Report FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 10 Capital Project Code Debt —10 Description Years $ 5320.1310 $550,000 Liverpooi Rd. (North of School to Krosno) Reconstruction 5410.1301 550,000 Claremont Draina e Feature Cleanout 5731.1308 558,124 Rec. Complex Banquet Hall & Washroom . Renovations 5780.1305 200,000 Don Beer Memorial Park Relocation Total Ten Year Debt . $1,858,124 Capital Project Code Debt — 15 Description Years ($ 5711.1301 $4,875,000 Indoor Soccer pome Total Fifteen Year Debt $4,875,000 Total Debt Financed Projects 8 810 124 The major capital projects are listed below: Indaor Soccer pome $4,875,000 William Jacksan Dr. Improvements and Culvert Structure - 3,000,000 Design Park Crescent Road Recons#ruction 875,000 Petticoat Creek Librar and Communit Centre Roof Re air 580,000 Liver ool Rd. North of School to Krosno Reconstruction 550,000 Don Beer Memorial Park Relocation 444,383 Government Grant Funding The 2013 Capital Budget proposes to use various grants to reduce the City share of the projecYs cost. The major grants are: Federal Gas Tax Grant ($3,145,000), Provincial & Federal Grants related to Community Infrastructure Improvement Fund ($333,396), and Investing in Ontario Grant ($205,250). 2014 - 2017 Capital Forecast Included in the budget is the City's 2014 - 2017 Capital Forecast. This document outlines the City's current financial plan including preliminary costs associated with Seaton. On page three of the forecast, you will notice that the total capital forecast is for $198.7 million of which $94.6 million will be funded from debt and internal loans. This means that for every dollar spent, $0.476 is projected to come from debt financing sources. � Report FIN 03-13 Subject: 2013 Current & Capital Budget February 25, 2013 Page 11 This capital forecast captures ail previously discussed visions and projects, and will be revisited on an annual basis to ensure fiscal feasibility to confirm Council's interest in proceeding with the project. The proposed new Operations Centre project has been deferred io 2014. The project has been deferred in order for the project's cost to be "fine tuned" and to develop various financing strategies. It is anticipated that by the end of 2013, staff will have better cost information and would have explared various financial options. Multi-Year Financial Plan Lasf year, staff presented to Council a multi-year high leve! financial plan for the years 2013 to 2016. At the Executive Budget Committee meeting of February 14, 2013, staff presented a financial projection for the years 2013 to 2017 based on a"status quo" scenario. (Status quo being simply defined as maintaining existing services and not including Seaton or any major capital projects}. Under this financial scenario, the City. is able to reduce its reliance on the rate stabilization draw, keep a healthy balance in its rate stabilization reserve and maintain financial flexibility. Seaton Financial Impact Study Within th� next few months, it is staff's intent to bring forward a report on the fiscal impact of Seaton on Pickering. This study and its financial impact are an important component to the City's long-term financial forecast. In other words, when the fiscal impact of Seatan is added to the existing financial forecast, Council will have a more complete financial picture and its long-term financial implications. Attachments: 1. Breakdown of 3.75% Budgetary Levy Increase 2. Acces,sibility Forecast 2013 fo 2016 3. By-law to Confirm General Fees and Charges 2013 4. Budget Presentation, February 14, 2013 Prepared By: z�� ������ James Halsall (Acting) Manager, Budgets & Internal Audit ,� �.� __-___ Stan Karwowski � (Acting) Division Head, Finance & Treasurer Report FIN 03-13 Subject: 2013 Current & Capital Budget Approved / Endorsed By: � ^ /. Tom Melymu Pauf Bigion Director, City evelopment Director, Cc � ���� � � Steve R olds Director, Culture & Recreation Recommended for the consideration of Pickering City. Council Tony Prevedel, P.Eng. Chief Administrative Officer �� A � February 25, 2013 Page 12 & City Solicitor Richard Holbom Director, Engineering & Public Works _ _ _ _ .. ........................ _ _ ..... _ ............... Csty vf Pi�kering . Z�'13 Bu+dget Reorganizatian Ver�ic�n - Council Apprc��re+d : �x�enditures De,pa�tmer�tal Expend. Gen G��r. Expend. r�3 Total G��y Cantroif�d Exp. Re�enues Dept Reven�aes Gen Gvv. Reuer�a�es � Total Re�venues '�r '�' li b �TOt� � �`i�-B� � Capital From Current To#al City �perations �� Estimated Assessment Grawt� {1.G4°1o] F +�ity Base Budget h'ad1�.'C: JY;Ci[�i��L'd�li�`LiS E i.�� �'i+�u`� t�41C1"E:11t BUCi+ge#: C Pri�r Year's S�ar�.?��s..: H Retiucticar� in �r�°.�.° � ? � . ._ . . -� . : f r _, -, ; _. .-._, � ,�.� ��. . , i ., . ��.J +-• cl �'.�. ir'�1 l.� �1 i''� � r ar.,. i'� .� r"1`°���'�� ; �, _ _ . I�'["+CA 2012 Budqe# $65,35'V ,Q37 � �f ,2�5,199 �76,646,236 i�� ��L'�."niJ,�U:i� -1�,8fl�,089 i':,� r �i}i,'� .� ICS'i $49,345,758 � .�02.0�0 �R�J{}j��f ��SUH $5U,947,8i}8 -2,��fl,33� ��J'�.��� -3�2��[}r3�i`�'S Increase �De�rease} $738,597 1,8��,465 $�, a41, Q62 �`�:" � {;�a��.r;-' � 6,75� � �:�5'�.C��°�,i �F�i �88$y�l��J �sa.�� � W�a���a��r� �!_ �, � - r✓�„ 1�_7 $1,489,38a 0 4T'7,�7� 4�7,375 L��U�V 502,375 ao�3 Sudqet $65,089„634 13.(197,�64 $79, � 87,298 'l � �i �, �I ��c,�i,�,5) -11,8b(1,33'Q ,;.!; .J � 5 �3� $51,234,735 '1,950,569 $53,'1 �5,304 -7:��.1 1 � $52,437,189 `l .5��10 3.7$°/a 5:32°I� •9.38°/a O.Oi°/o -1.3i°/o 3.9�°la a.7���0 �.7i °�a •1.59°l0 S.i�ie -�,�F;�7,"38 U,�a°/q 477, 375 1.�0°1a _;�,(�gi �s�� -���.��{� a,��°%n -�p%�}%���� �.4�°�`•, Suppl�mentary T�x Reuenues rir� { �;,�-� ���,�, �-i��� E_ Bud�et�ry Positivn $47,737,4i0 $'1,�9'I,7S5 $49,529,2�fi P�r� Final Budget $4i,737,A�7[i �'1,79'i,?5� $49,529,22f -c�. �G�„� I �.75°/0 �.�� �G _ _. 26I06I2073 Budgetary �evy Increases 2�+�3 to �C�13 °Io lo.o �� . �.o =�. a 2.� 0.0 2�IU�3 ��,ioa,000 �Z,�aa,o�ao $2,100,�04 $1,60U,00� $1,10�,+00a ���o�,aao $14Q,U00 ZUU� ���7 Z(1D9 2011 20�3 Rate St�bilizativn Rese�'ve Dr�vus � ' � �� � I� . � � +' � I �� - - � '� �: � -�-�� � - - - - 1 � I - - � � � 1 I - - - !� - ��,�.-. �. ' � .� � � � � � - ��i� � 1 _ . _ ��I�IIII �. I 20i�7 2i}Q$ ZaU9 201 D 2011 2412 20l 3 ❑ Actu�als m Capital ■ 13udget �;, lJnd�rsta�dir�� the +�ity's ��rst ��ruct�r� 2D13 City► B�adget Expend��ures Sa�aries & Benefits 59.3% �th��' 7.6% ��: �. � �. i ,.��''''°��,�_ 1�ti� f l '�� i�Ft O ��5� •�6i Y `�' 2�.s r-. � "Y�'�s� a.�,'.� � Parl�s, Roads & City M�ce 3.8°� Purchased 5�rvice� 5.5% Cammunica�ions 1.4°.I ,, ;:,-.�,,, , Transfer to R�serve & RF 2.7% Minor Cap &J General Suppiies �.�b� �. , ` F�naneial Exp UtilitEes, lns 8� 5.'�'"�� G�s 5.1% Build, �quip & Repairs, Vehicles ���sc�nn�[ Related 4.�'�/ Ex� 1.1% Praperty Ta� Alloca�i�r� by Nla jar Pra�erty Tax Class �,�� ���, _ , 10Q � � � r �,. $o -� .. � 6a �' 40 �, � J ZD -�� I �r � � � : =�=-- --- - Residential C ity Schaol BDa�d Region ��� N ,��,;�,�4 r; j " , �.__ . - I - _ � __ _ � _ _ ----------- _ __,�_-..�-_._ .._. .._._-_ 4 _____ . . . ... _.�' Cornmercial Industriaf � F�egir�n Res6der�tial 28.0(�°/0 1 �,+6a°/o 55.4(]°/v School laoard � City Gorr�m�rcial 19.60°/0 41.�1 % 38.79°IQ Af location based on 201 � tax rates, Industrial 2f�.5�°/a ��r.%�%o �4C1.6�°/a ���� 5�aur��s v Fur� in � Rate Stabili�at�on, �.48% Reserves �_ 7tf��r Funds, 2.89°fo Veridian, 4.27% Prapert� Taxes, i0.78�/0 :_�-� . . [Jser F��s, Fi nes c'� Cha rges, 18.5�%� _ ity o ic ering �Q13 Budget Departmental Expendrture 2121 Qf€ice of C.A.O. - Admir� 2� 29 Gustmmer Care �Cen4re 2� 39 H�man Reso�arces 2�4'f Health & Safety 2240 Fire Pfotection 2241 Em�rg. 4peratians-Clarerruont 2192 �fEice df Sustaunabiiiky 2�27 F'inar�ce (Rccting, Taxes & Payrollj 2'433 Supply & Services 2'69� Information Teehnology 2'!25 Lega1 & LegislatiWe Seruices 2"i22 Glerks Q€fice 2'& 91 Rec�rds Mar�agement & El�c#ians 2'999 Prirat ShoplMaiE �i�+Qm zzzQ ay-R�W 2293 An�mal Services 271 � Engineering & Pu#�Vic Works - Ado�in. 229D Engineering Servic�s - Admin. 223D Crossing Guards 243C} Envir�nmerrtal S�nrices 2613 ���velaprneni Contral 2711 Cult. & Rec. Admin. 212� Civic Camplex 2572 Seniar Citizens Centre 2712 Pr�grarrss 2713 Dunb�rton Paal 2715 Don S��r Arena 271 � Carnmunity C�ntres 273'C 9�ecrea#�an Camplex - �entraE Gc�re 2733 �ecreatiprr CQmplex - Po�l 2735 Recreati�n Camplex - Ar�r�as �744 M+�seur� �5C1fl aperations Admir�. 2132 Pra�aerky Ma+r�tenanee 2315 f3perations Centre-Municipal Garage 23�Q R�rads 2323 Sidewalks 23Z5 Sireet l�i�hts 2718 Pa rks 2F 14 City D�;velopment - Ad�in. 261 � Planning & Design 2612 Bui9dirrg Servic�s 2620 Susiainak�ility 262� Ecflnamic Qeveloprnent 263Q Commiitee v# Ad��sfinent 2743 Heritage Pickering 2745 Li��'arles 7d�AL � °f4Cha�ge 2Q92 2E1°I3 2D13 Budge4 Appr�a�red in�rease us. 6udqet Decr�ase Sud et 2U'f2 Budqet 495,658 $ 432,54�3 643,734 132,39F 14,577,151 � 50,733 978,671 3,029 ,420 s�a,�sa 3,561,1D2 5�8,68� 484,�55 1 ��,441 �40�,�72 sc��,��� 4{79,�11 2$�,564 2,289,95C1 377,492 14Li, 931 738,45$ 1,585,�95 545,2�9 359,799 2,41 �,3�i8 355� 1 t70 1,1 f�8,6�8 678,�77 2,7��J,Q83 941,625 89�i,Q56 6�4,378 G11,078 764,60Q 954,371 6, � 5(1,597 4� 4,7�7 1,�37.893 3,7'i 3,i76 8fi3,'� 35 2,499,302 1, � 15,899 9,783 97,7�4 4,937,436 48,944 1,268 7$,262 9,843 81,1�7 {460} (978,67�) {E1,A15) �,s�� {19$,5i]a} 49,�i29 17,593 12,391 45, 318 3$,85� f 17,60�} 146,42� 35,224 4��0,��1} 25,713 � QQ,761 � ��,�a� 28,53� �4,989 12,�89 fi5,914 "k 22,(l4Q �5,26� 18,243 63,044 (95,595 88,� 15 23� ,914 46,905 '! 3,479 67,8Q7 {38,716 2�9,63'� ('i ,129 192, 392 517,965 §65.93 9 [53,5�4) i 18,360 $ 544,�D2 433,8� 7 721,9�3�i 142,239 i 4,858,258 15�,273 �,9Ca,0a5 371,961 9 ,362;8�2 558, 3'f 5 5Ci1,658 113,792 381;fia24 s�a;�as 448,463 267,963 2,436,374 4'f2,7fi6 764,171 1.586,Q56 704,418 388, 333 2,478,297 3�7,7$9 1,�30,2�3 745,$9 T 2,891,�23 936,364 914,299 �77,422 515,483 852,Fi15 1,18E,285 6,2{37,542 428,246 � ,� os,��a 3,6 r 5,o6b 1,122,766 2.498,'P 73 1,308,291 6� 7,9F5 565,919 9,728 44,'I 84 5,�55,796 � 54,�5�,Q�4 $ 'f,7�3,�3(l I� $ fifi,Q89,�34 9.$7°/a 4.28% 12.�5°/0 7.43% Q.56°/0 -Q.31 °lo -1 QO.Db%o -2.�3°l0 4.51 %m -12.72°/m 9.76°/a �.���ro 12.22% -�.�z�ra 5.77°/a 9.�9°/m -6.'6 6°/a 6.39°/a 9.33% -1 QLI.fl{]% 3.48% 6.36% 28.47°Jo 7.93°/a �.fi9`%a 3.57°/Q -7. D7%a 9.86°/b 4.�11 °io C1. Dfl°la 2.D4°I� i G.�6°/0 -i �.64°/a 11.53°/0 24_30°Jo [}_7fi°/o- 3.Z5°Ia � ���Io -1.04°/a 30.0$�/a -0.05°!0 1i.24°/0 9 C10. Q4°/m a na. aa�ro °{�.5�°/0 -54.78°Io 2.4(l°/0 2.69°Io zsras�zai� ia:s1 aM --- -- --- - ify a�F'ickering 2073 Sudget 2'i4'4 �-lealth & Safety 224�] Fire Pratecfi�+n 2241 Emerg. �perat�ans-Ciare�nont 2192 flfFFCe Of Sustairoa�ility 2127 FinanCe 2�95 Informatian Tech��o�e�gy �125 Legal & Legislatiue Seruices �122 Cierks C�ffice �191 R�cords Martag�ment 8� Electiar�s 2199 Prini Shapl6�ai1 Rar�m �22(} By-law 229� Animal Sen+ices 229Q Engineering Sen+iees - Adrnin. 243Q E�nviror�mental Services 2�13 �evela�meni Control 2�24 ���ic Compiex 2572 Seni�r Citiz�ns Cec�tre 2712'Prograr�s 2713 Qun�arton Pool 2i15 Qon Bee� Arena 2719 Carramun�ty Cenires 273� Re�reaiaor� Complex - Ceratral Core 273� Recreation Cpmpl�x - Pool 2735 F2ecreat�on Cc�mplex - Arenas �744 Museurn 2'� 32 Property Mainkenance 23� 5 C)peratia�s Centre-Mun�ci�a1 Garage 2320 Raads 2323 Sidewalks 2325 Sfreel L�ghfs 27�f � Parks 26iQ City Deuelop�°nent - Admin. ZFii 1 f'Panning & Desigt� 2�12 8uilding Seruices 262C} Sustainai�Clity 262� �ca�o�ic Developr�enf 2i45 Libraries 2743 H��'stage Pickerirag r�i:a�■��.��Ix� �le�artrne�tal Rewe�ue °/�Change 2U32 20'13 20°13 6udget Apprv�ed Vncr�ase �s. Budc�et i�Decreasel Bud et 2012 Bud�ae# $27,�D0 i 14,5QQ ��,a�a 8$,7�5 3,139,a17(} 35,pfl[7 54,5fl€} 1 �S��C][� 931;0�C} 1 Q9:3{7(} 641,4�5 35,825 z�s,aoo 154,6�0 6�,435 'f,852,Ei83 � 38,85� �,�a�,�oa � 30, i �Cl 1,678,869 320,300 576, OO�J 184,065 44f�,16D fJ 89,759 2Q{�,00� 89,6�1C} 2,Qf�D 1,172,787 1,13�1,OD0 37D,516 (88,7 'C81,; (35,0 25,5 {12,{l (�, 327� 21, 779 {� 3,7i5) 1,691 {zo,3zc�� 32,271 (47.29�} (23,465) 29,Q}Cla {2,475) $5 75,514 235,flQ�7 7�,730 2, 5i]Q (9,��7} $ �5,493,389 $ 6�8,844 $32,( 1�4,f 75, f 3,32{3,: 54,f �I 95. [ 95B„QOC 97, 3tlC s$�,�� � 279,QOG 152, 36? $2,214 1,833,90� 14Q,541 �,�57,18C 162,37� 1.6�'1,579 296.83� T05,�f}C �81,59C 4�Q,16C � ,zaa, 1,355, 7'4 , 2, 3�i� � Z5, �s.���.� 18.5°/0 Q. V�A6 Q.+�°{o -1 C}{], f)°!o 5.8°l0 Cl. €�°/a D. C�% o.a�ra �I. [?°�a 0, (}°!o 2.7°Ia -'i i.a°/o ��.�% -14{7. �Q°/a D.0°/fl -�.�% 3�.a°Ia 'V.�pIO 1.2% -1.9% ��.�°�o 'G.CY��9 -7.3% 4.3°fa - � ..�i ��6 Q.[I°% 0.0°/0 Q.�°/�o NIA 11.��I6 4,i}%a 0.{?°/o b".4% 20.8°/a 1 f]�.�% 4.��v°Io I�ate: The above reaenue it�rris are re�ordeci witfiin tfie De -a�#rner�iatl-6uri e�is or con ro ur oses. � 261QB120'p3i fJ:54 AM _, I. - Off i ce of th e Chief Admini�strative Officer The Chief Administrative Officer (CAO) provide� I.eadership to a staffing complement of approximately 360 full-time and 340 part-time employees who are responsible for providing service delivery to our community. The CAO's office has direct authority for 4 departments and the Divisions of Fire Services and Human Resources. � In this role, the CAO reviews and approves all recommendations made to Council and Committee� of Council The responsibilities also include overseeing municipal operations and ensuring actions conform to Council approved direction�, priorities and policies. Working collectively, to ensure consistent and quality service delivery, while responding to the challenges of an ever�changing economic and �ocial climate, applying the be�t pracfiices available is our key mandate. \ � pickering.ca January 1, 2013 �� . , ____ ,,, =- ���_ - �i� �<<� t�w' �J-�..�,y��� iJ.� � 1\ °t�� Office of the Chief ��,�^� Administrative Officer (Chart'No. Authorized by: � , The Corporation of the City of Pickering Organization Structure Engineering & Public Works Department (Chart No. Chief Administrative Officer Mayor Members of Council Chief Administrative Officer Corporate Services Depariment (Chart No. 4 January 21, 2013 City of Pickering Employee Gomplement 83 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 278 Union Full-Time (UFT) 66 Union Part-Time (UPT) 46 Union Full-Time Term (UFTT) 223 lJnion Part-Time Term (UPTT) Culture & Recreation Deparfimenfi . (Chart No. City Development Departmenfi (Chart No. Chart No. 1 . . ' The Corporation �of the City of Picker.ing e�� d¢� City Council • ��� �i _ PI � u� � Office of the Mayor . I _ , Coordinafior, Public Affairs (1-NUFT) * Exe�cutive Assistant, Mayor (1-NUFT) * Au�horized by: 1 Chief Adminisfrative OfFicer Councillors' Office Executive Assistant, Council (2-NUFT) * �Chart No., 1-(a) * For administrative reporting relationship see Chart No. 2 (a) �uary 1, 2013 4�� l�..u. ��;, ., - ,,,..� ���� = ,�=-i,�Gi� �� �'�!= �w. � n 5 �'r_mL�l�l -r7r�� - ��i�v �� i -r n The Corporation of the City of Pickering Office of the Chief Adrrr�inistrative Officer � Chief Administrative Officer Administration & Gustomer Care Human Resources Division (Chart No. 2b) Administration 86 Customer Gare Employee Complement 10 Non-Uhion FT 0 Non-Union PT 2 Union FT 0 Union PT ,4uthorized by: e Chief Adminisirative Officer � Human Resources Division Employee Complement 6 Non-Union FT 0 Non-Union PT 0 Union FT 0 Union PT Employee Complernent 22 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 98 Union Full-Time (UFT) 0 Union Part-Time (UPT) Fire Services Division (Chart No. 2d) January 1, 2013 Fire Services Division Errtployee Complemenfi rr 6 Non-Union FT 0 Non-Union PT 96 Union FT 0 Union PT Chart �lo. 2 ��it �;� ��� a� ,�;i � �°. � � .. PI The Corporation of the City of Pickering Office of the Chief Administrative Of�icer Administration & Customer Care Chief Adminisfirafiive Officer Ernployee Complement (1-NUFT) � O Non-Union Full-Time, (NUFi) 0 Non-CJnion Part-Time (NUPT) Manager, Customer & 2 Union Full-Time (UFT) Administrative Services 0 llnion Part-Time (UPT) (1-NUFT) Coordinator, Public Affairs �- Administrative Assistant I I (1-NUF ) (1-NUFT) Executive Assistant, Mayor (1-NUF Executive Assistant, Counci (2-NUF Aufhorized by: Chief Administrafive OfFicer Supervisor, Customer Care (1-N UFT) Customer Care Customer Care Representative II Representative I (2-N U FT) 2 January 1, 2013 Chart No. 2 (a) .�'� _ a��,�� _.� , , ,_: _,,,,,. ���.�.jj : !�a -„y,�oj�_���i� a=='= ��-; ; � �, .,z.��1�n �.� e-Li► ,4uthorizPC1 hv� The Corporation of the City of Pickering Office ofi tfie Chief Administrative Officer � � Fire Services Division � Chief Administrative Officer " , ; Employee Complement . . 6 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) Fire Chief - 96 Union Full-Time (UFT) (1—NUFT) O Union Part-Time (UPT) Administrative Assistanf I Coordinator Fire Services & . , ��-rvuFr� Adminisfration (1—NUFI� Secretary ° (1—NU FT) Deputy Fire Chief, Operations Deputy Fire Chief, Training & Prevention . (1-NUFT) _ , (1—NUF� Platoon Chief . Chief Training Officer � Chief Fire Prevention Officer (4—UFT) � (1—UFT) (1—U FT) Captain � (16—U FT) Firefighter (68—UFT) Training icer Fire Prevention Officer. (1-UFT) (1—UFT) Fire Inspector _ (4—UFT) � � , Chief Adrriinistrafive OfFicer January 1, 2013 _ , Chart No. 2 (b) ,.��� .�r� . �tt� o¢� ��� , P - � c The �orporation of the City of Pickering OfFice of the Chief Adrriinisfrative Officer Human Resources Division � Chief Administrative Officer Division Head, � Human Resources (1-NUF� Human Resources Assista.nt (1-N U Fl) Employ�e Complement- _ 6 Non-Union Full-Time (NUFT) , Coordinator, Healfih & Coordinafior, Human Employmenf � Human Resources Safety Resources � Compens�tion Specialist Associate, F?ecruitment (1-NUFT) ' (1-NUFT) - (1-NUFT) (1-NUFT) Authorized by: ' Chiefi Adminisfirative Officer � � 9 � . Chart No. 2 (c) January 1, 2013 City of Pickering 2013 Re-Organization Current Budget Office of the CAO Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdC]et, %•CHGE. � Actuals Budget � �` 2013. 201��; Expenditures Salaries & Wages 10,158,282 11,008,562 10,870,794 99,875 10,970,669 ` p,g2�/a Overtime 463,195 363,418 553,110 (63,525) 489,585 ' (1�;49%) EmployerContributions 2,468,151 2,783,872 2,723,784 137,300 2,861,084 i 5:04% Employee Recognition &Appreciat 25,813 24,695 27,000 7,150 34,150 ! 26.48% Conferences 4,806 6,749 9,522 (3,262) 6,260 (34.26°/a) Uniforms 126,145 126,037 150,200 (17,100) 133,100 (11.38%)�!I Travel 12,264 14,525 13,300 ' 0 13,300 0,'00%_! CellularPhones 15,304 14,792 16,482 760 17,242 4:61%' Telephones 157,762 120,649 106,241 18,931 125,172 ' 17,$2% ' Dispatch Communications 757,461 781,082 869,950 1,145 871,095 ' 0.13°l0' Advertising 10,752 16,661 20,000 (500) 19,500 ' {2,50%a) Subscription & Publications 2,837 1,159 , 3,000 (1,200) 1,800 ' (�0;00°fo) Seminars & Education 105,041 77,611 136,250 (13,150) 123,100 i (9.65%0) Corporate Training 27,559 25,887 27,000 5,000 32,000 i 18..52°!0 Special Train & Pub Ed (Prov) 0 0 0 0 0 d;00% Insurance Premium 153,227 137,449 108,631 9,778 118,409 r 9:00°/a ` Ins. Deductible 649 2,000 1,500 0 1,500 ; 0:00°fa Consulting & Professional 57,938 65,016 87,000 (2,000) 85,000 • {2 30%} Recpt, Prom & Sp Events ' 11,212 16,611 17,800 (7,675) � 10,125 (43.1210)� Memberships � 4,846 4;553 6,724 (25) � � 6,699 ��� (p,�7%) Photo, Mapping, Printing 2,511 1,974 4,200 (1,500) 2,700 (35,71°/a) Outside Agency Serv 0 0 8,000 0 8,000 ? 0.00% Build Repairs & Mtce 165,285 130,368 127,380 48,123 175,503 37,7$% .Veh - Repairs & Maintenance 154,556 141,565 165,500 0 165,500 O,QO% Misc Equip Repairs 118,009 92,837 103,773 (3,323) 100,450 (3;2q%) Software/Hardware Maintenance C 0 0 0 10,862 10,862 0♦00°10' Stationery & Office Supplies 20,367 15,963 17,800 0 17,800 0:00%' Forms 0 921 1,000 0 1,000 ' 0�00% Program Supplies 965 354 500 0 500 i O.qO°lo Educational/Promotional Materials 805 729 1,000 0 1,000 ',' 0:00% Workplace Accommodations 673 0 500 0 500 0.00% i Utilities - Water 7,480 7,873 8,000 600 8,600 7:50%0 Utilities - Gas 28,854 22,624 26,600 0 26,600 . 0.0_0% - Utilities - Hydro 46,571 55,716 52,910 6,000 58,910 11:34% Utilities - Ca61e T.V. 679 762 700 200 900 28:57% Gas, Oil Tires 78,t20 79,934 75,870 10,000 85,870 93.18°!0 ;: Supplies & Tools 18,490 25,023 32,700 5,000 37,700 15,29°l0 Minor Furniture & Fixtures 5,134 7,066 7,500 (3,500) 4,000 (46;67%}' �� Office of the CAO City of Pickering 2013 � � Re-Organization Current Budget Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved IncJDec. BUdget % CHGE actuais � Budget , '��- 201� �� 20�2�� �� � Misc. Equipment 31,173 11,182 50,000 (25,000) 25,000 (50.00a/o); Total Expenditures 15,242,916 16,186,219 16,432,221 218,964 16,651,185 1.33% Revenues Sale of Services - Fire Prot. (50,193) (121,195) (60,000) 0 (60,000) 0:00% Other Agency Grts 0 0 0 0 0 0.00%; Transfer from Reserve Fund (27,178) (25,886) 0 (32,000) (32,000) QQO°fo OtherRevenue (64,392) (50,144) (54,500) 0 (54,500) 0.00% Other Misc Revenue (75,000) (75,000) (102,000) 27,000 (75,000) , (26 47%) Miscellaneous Revenue 0 0 0 0 0 0.00%oi' Total Revenues (216,763) (272,225) (216,500) (5,000) (221,500) 2:31% Net ' 15,026,153 15,913,994 16,215,721 213,964 16,429,685 1,32% � �� City of Pickering 2013 Re-Organization Current Budget Office of the CAO - Admin Run Date: 24106/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdg@t °fo CHGE. � Actuais Budget �� 2013 20�� � Expenditures Salaries & Wages 380,515 400,795 376,265 34,501 410,766 9.17% ; Overtime 0 421 250 0 250 0.00% EmployerContributions 78,731 91,929 88,138 12,156 100,294 13;79°10 Conferences 450 3,269 1,500 1,150 2,650 76_67�/a ' Travel 10,819 11,744 10,900 0 10,900 `, 0:00% Cellular Phones 2,263 6,328 1,600 660 2,260 41:25°!0: Telephones 5,572 4,618 4,128 (668) 3,460 (16.18%) Subscription & Publications 483 488 400 0 400 0.00% Seminars & Education 354 509 - 500 0 500 ��� �� p,pp�/Q ��� Insurance Premium 3,996 3,611 3,277 295 3,572 9.Op%: Consulting & Professional 0 350 2,500 0 2,500 0.00%' Recpt, Prom & Sp Events 3,455 9,059 4,000 0 4,000 0,00°lu Memberships 1,000 340 350 550 900 ; 157.14°l0 Photo, Mapping, Printing 392 0 350 0 350 ' 0.00% Outside Agency Serv 0 0 0 0 0 0.00%, Stationery & Office Supplies 1,519 2,15� 1,500 300 1,800 20.00% Total Expenditures 489,549 535,614 495,658 48,944 544,602 ' g;g7�/Q Net 489,549 535,614 495,658 48,944 544,602 9.87%' �� City of Pickering 2013 Re Organization Draft Background Information 2121 Office of the CAO - Admin Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2121.1100.0000 Salaries & Wages Base Salaries & Wages 410,766 Total 2121.1100.0000 Salaries & Wages 410,766 2121.1200.0000 Overtime To meet service level / workload commitments 250 Total 2121.1200.0000 Overtime 250 2121.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 2121.1800.0000 Conferences Topical Conference - CAO 100,294 Total 2121.1400.0000 Employer Contributions 100,294 Service Delivery Officials Conf. Mgr Total 2121.1800.0000 Conferences 2121.2110.0000 Travel � Car allowance -$900 per month - CAO Mileage for staff associated with CAO Office Total 2121.2110.0000 Travel 2121.2131.0000 Cellular Phones Annual Smart Phone Charges - CAO Annual Smart Phone Charges - Manager, Customer & Admin. Services Annual iPad Charges - CAO 2,000 650 2,650 10,800 100 10,900 800 800 660 Total 2121.2131.0000 Cellular Phones 2,260 2121.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 3,460 Total 2121.2140.0000 Telephones 3,460 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports 400 Total 2121.2220.0000 Subscriptions & Publicati 400 2121.2340.0000 Seminars & Education Topical Seminars -(Admin. Assistant & Manager) 500 Total 2121.2340.0000 Seminars & Education 500 2121.2370.0000 Insurance Premium � � �� �� City of Pickering 2013 Re Organization Draft Background Information 2121 Office of the CAO - Admin Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2121.2370.0000 Insurance Premium 2121.2392.0000 Consulting & Professional Consulting for various projects Total 2121.2392.0000 Consulting 8� Professional 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen � General Public Relations Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2121.2395.0000 Memberships Professional Engineers (PEO) - CAO Municipal Engineers Association (MEA) - CAO OMMI - Manager Association of Municipal Clerks & Treasurers (AMCTO) - Manager Total 2121.2395.0000 Memberships 2121.2396.0000 Photo,Mapping,Printing To cover various printing/framing requests Total 2121.2396.0000 Photo,Mapping,Printing 2121.5300.0000 Stationery & Office Suppl Run Date: 24/06/13 10:51 AM 2013 Budget 3,572 3,572 2,500 2,500 4,000 4.000 250 100 100 450 900 350 350 General office supplies 1,800 - Total 2121.5300.0000 Stationery & Office Suppl 1,800 Total Expenses Total Revenues Net Expenses � ���_ 544,602 0 544,602 City of Pickering 2013 Re-Organization Current Budget Customer Care Centre Run Date: 24/06/13 10:59 AM � 2011 2012 2012 : Actuals YTD Approved Inc./Dec. BUdget ', % CHGE. a,ctuais eudget � �� 2013����� � � � zo�2� Expenditures , Salaries & Wages 250,402 314,751 313,246 ' 5,259 318,505 1:68% Overtime 0 89 260 0 260 0.00%' Employer Contributions 54,691 76,756 89,793 (1,635) 88,158 (1.82%) Conferences 450 283 500 150 650 ' 30:00°/a Travel 0 204 100 0 100 0>00°l0 : Cellular Phones 0 0- 0 0 0 I 0.00% Telephones 22,836 21,310 20,177 (1,615) 18,562 (8.0�%); Subscription & Publications 0 0 100 0 100 0.00°f ' Seminars & Education 0 0 850 (350) 500 ' (41.18%j Insurance Premium 2,612 2,856 2,873 259 3,132 • 9„0�% Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 69 372 500 0 500 < 0:00% : Memberships 0 850 900 (800) 100 < (88.89%) Photo, Mapping, Printing 539 967 750 300 1,050 40:00% Stationery & Office Supplies 2,095 1,019 2,000 (300) 1,700 ' (15:00%) Program Supplies 965 354 500 0 500 ` 0�00% Total Expenditures 334,659 419,811 432,549 1,268 433,817 . 0:2g% Revenues Other Revenue (875) • 0 0 0 0 0.00% „ Total Revenues (875) 0 0 0 0 0.00% Net 333,784 419,811 432,549 1,268 433,817 029°!0'' � �� City of Pickering 2013 Re Organization Draft Background Information 2129 Customer Care Centre Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2129.1100.0000 Salaries & Wages Salaries 8� Wages 318,505 Total 2129.1100.0000 Salaries & Wages 318,505 2129.1200.0000 Overtime To meet service level / workload commitments 260 Total 2129.1200.0000 Overtime 260 2129.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer prouided benefits such as dental and optical 88,158 Total 2129.1400.0000 Employer Contributions 88,158 2129.1800.0000 Conferences Service Delivery Officials Conference - Supervisor, Customer Care Total 2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage Total 2129.2110.0000 Travel 2129.2140.0000 Telephones Includes monthly, long distance and language line services Tigertel-After hours answering service (Operations, Animal Services, By-law & Customer Care) 650 650 100 100 3,562 15,000 Total 2129.2140.0000 Telephones 18,562 2129.2220.0000 Subscriptions & Publicati Reference material - training, publications � 100 Total 2129.2220.0000 Subscriptions & Publicati 100 2129.2340.0000 Seminars & Education Management Course - Supervisor 500 Total 2129.2340.0000 Seminars 8� Education 500 2129.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 3,132 property. (Policy coverage includes: liability, automobile and property). Total 2129.2370.0000 Insurance Premium 3,132 2129.2392.0000 Consulting & Professional 0 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items 500 �•a �� - City of Pickering 2093 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2129 Customer Care Centre 2013 Budget Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 500 2129.2395.0000 Memberships Ontario Municipal Management Institution (OMM1) - Supervisor 100 Total 2129.2395.0000 Memberships 100 2129.2396.0000 Photo,Mapping,Printing Printing of internal / external promotional pieces 1,050 Total 2129.2396.0000 Photo,Mapping,Printing 1,050 2129.5300.0000 Stationery & Office Suppl General office supplies including cost of toners 1,700 Total 2129.5300.0000 Stationery & Office Suppl 1,700 2129.5320.0000 Program Supplies To cover training supplies 500 Total 2129.5320.0000 Program Supplies 500 Total Expenses Revenues 2129.9990.0000 Miscellaneous Revenue Total Revenues Net Expenses �� �� 433,817 0 0 433,817. City of Pickering 2013 Re-Organization Current Budget Human Resources Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dea BUd�e� °/a CHGE. � � actuais Budget � 2013� 2o�z fxpenditures Salaries & Wages 390,858 405,283 403,058 48,283 451,341 11:98% Overtime 1,148 415 • 2,000 0 2,000 ! 0:00°/a Employer Contributions 90,526 95,852 105,027 15,689 120,716 14.94%0 Employee Recognition & Appreciat 25,813 24,695 27,000 7,150 34,150 26,48% Travel 252 73 300 0 300 0:00% ' Cellular Phones 41 627 700 100 800 14:29% ` Telephones 3,397 3,284 2,658 795 3,453 29,91 %o - Advertising 2,892 6,234 13,000 (5,000) 8,000 (38:46%)' Subscription & Publications 549 0 0 0 0 0:00% Seminars & Education 3,732 0 6,900 0 6,900 0;00°l0 Insurance Premium 4,733 4,900 4,251 383 4,634 9.01%: Consulting & Professional 53,468 57,529 74,500 0 74,500 : 0.00%'; Recpt, Prom & Sp Events 1,423 1,589 1,500 0 1,500 0:00% Memberships 1,010 1,035 1,040 0 1,040 0�00°l0 Photo, Mapping, Printing 0 0 300 0 300 ' O,Od% Software/Hardware Maintenance C 0 0 0 10,862 10,862 0:00% ` Stationery & Office Supplies 1,049 1,326 1,500 0 1,500 ' 0:00% ` Total Expenditures 580,891 602,842 643,734 78,262 721,996 I 12.96% Revenues Miscellaneous Revenue 0 0 0 0 0'! 0.00%0 Total Re�enues 0 0 0 0 0' __0:00%0 Net 580,891 602,842 643,734 78,262 721,996 ��� 12:16% �� a� City of Pickering 2013 Re Organization Draft Background Information 2139 Human Resources Run Date: 24/06/13 10:51 AM � 2013 • Budget Expenditures 2139.1100.0000 Salaries & Wages Base Salaries & Wages 430,841 Temporary Assistance (Jan to March 30, 2013) 20,500 Total 2139.1100.0000 Salaries 8� Wages 451,341 2139.1200.0000 Overtime . To meet service level / workload commitments 2,000 . Total 2139.1200.0000 Overtime 2,000 2139.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 116,216 benefits such as dental and optical � Benefits related to temp assistance position Total 2139.1400.0000 Employer Contributions 2139.1700.0000 Employee Recog'n & Apprec Christmas Luncheon Retirements 5 @ $350 - Union Affiliated Retirements 5 @ $700 - Non - Union Employee Recognition Program Awards Total 2139.1700.0000 Employee Recog'n 8� Apprec 2139.2110.0000 Travel Parking and mileage Total 2139.2110.0000 Travel 2139.2131.0000 Cellular Phones Smartphone reimtiursement - Division Head, Human Resources Total 2139.2131.00D0 Cellular Phones 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 4,500 120.716 8,900 1,750 3,500 20,000 34.150 300 300 :�� :�� 3,453 Total 2139.2140.0000 Telephones 3,453 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost increases Total 2139.2210.0000 Advertising 2139.2220.0000 Subscriptions & Publicati �� �: 111 8,000 0 City of Pickering 2013 Re Organization Draft Background Information 2139 Human Resources 2139.2340.0000 Seminars & Education Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Corporate Training Total 2139.2340.0000 Seminars 8� Education 2139.2370.0000 Insurance Premium � Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property): Run Date: 24/06/13 10:51 AM 2013 Budget 1,500 2,000 3,400 6,900 4,634 Total 2139.2370.0000 Insurance Premium 4,634 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) 33,000 Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) 4,000 Pre-employment Criminal Reference Checks (City Policy HUR-040) 4,500 Ongoing legal advice Requested Medical Certificates Firefighter Fitness Tests Attendance Management Consultant (to convert AAMS fo INFOHR) Total 2139.2392.0000 Consulting & Professional 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences 20,000 2,000 1,000 10,000 74, 500 1;500 Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 1,500 2139.2395.0000 Memberships HRPAO (Division Head, Human Resources) HRPAO (Coordinator, Human Resources) HRPAO (Employment & Compensation Specialist) Tota12139.2395.0000 Memberships 2139.2396.0000 Photo, mapping printing Misc. Printing , Total 2139.2396.0000 Photo, mapping printing 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Organization Software Maintenance - Info:HR Maintenance - Parklane �� 300 320 420 1,040 300 300 512 7,300 3,050 City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2aio6i�s �0:5� aM 2139 Human Resources 2013 Budget Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts 10,862 2139.5300.0000 Stationery & Office Suppl General office supplies 1,500 Total 2139.5300.0000 Stationery & Office Suppl 1,500 Total Expenses 721,996 Total Revenues 0 Net Expenses 721,996 �� City of Pickering 2013 Re-Organization Current Budget Health & Safety Run Date: 24/O6/13 10:59 AM 2011 2012 2012 � Actuals YTD Approved IncJDec. Btldg�t ��, `%�HGE. ! Actuals Budget 2013 2012 Expenditures Salaries & Wages 78,037 79,300 78,036 3,397 81,433 ` 4:35% Overtime 675 498 600 0 600 0.00% EmployerContributions 18,334 20,809 20,664 1,752 22,416 8.48% : Conferences 0 0 0 500 500 0:00% ! Travel 229 369 500 0 500 0:00% Cellular Phones 41 0 0 0 0 0�00% ' Telephones 844 651 522 (35) 487 (6.70%)" Subscription & Publications 600 0 0 0 0 OAO%o Semina�s & Education 0 1,009 2,000 (1,000) 1,000 (50.00%} Corporate Training 27,559 25,887 27,000 5,000 32,000 18,52% Insurance Premium 1,029 1,026 874 79 953 9.04% Consulting & Professional 0 0 0 0 0 'p:OQ%' Memberships 297 414 400 150 550 ' 37.50% ' Stationery & Office Supplies 100 242 300 0 300 ' 0.00% Educational/Promotional Materials 805 729 1,000 0 1,000 0.00%0 Workplace Accommodations 673 0 500 0 500 ' 0.00%' Total Expenditures 129,223 130,934 132,396 9,843 142,239 7.43°/a Revenues Transferfrom Reserve Fund (27,178) (25,886) 0 (32,000) (32,000) ; 0:00°l0 Other Misc Revenue 0 0 (27,000) 27,000 0`(100.D0%)` Total Revenues (27,178) (25,886) (27,000) (5,000) (32,000) 18.52% Net 102,045 105,048 105,396 4,843 110,239 ; 4.60%' �� �� � City of Pickering 2013 Re Organization Draft Background Information 2141 Health & Safety Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2141.1100.0000 Salaries & Wages Base Salaries & Wages 81,433 Total 2141.1100.0000 Salaries & Wages 81,433 2141.1200.0000 Overtime To meet service level/workload commitments 600 Total 2141.1200.0000 Overtime 600 2141.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 22,416 Total 2141.1400.0000 Employer Contributions 22,416 2141.1800.0000 Conferences PSHSA (Public Services Health & Safety Association) membership meetings Total 2141.1800.0000 Conferences 2141.2110.0000 Travel Parking and mileage Total 2141.2110.0000 Travel 2141.2131.0000 Cellular Phones 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2141.2140.0000 Telephones 2141.2220.0000 Subscriptions & Publicati 2141.2340.0000 Seminars & Education Education Assistance - Coordinator, Health & Safety Total 2141.2340.0000 Seminars 8� Education 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure includes: in-house training, external trainers, wellness initiatives, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. 500 500 500 500 0 487 487 0 1,000 1,000 32,000 Total 214'1.2341.0000 Corporate Training 32,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium �� 953 953 City of Pickering 2013 Re Organization Draft Background Information 2141 Health & Safety 2141.2392.0000 Consulting & Professional 2141.2395.0000 Memberships HRPAO Membership - Coordinator, Health & Safety OMHSA Membership - Coordinator, Health & Safety Total 2141.2395.0000 Memberships 2141.5300.0000 Stationery & Office Suppl General office supplies Total 2141.5300.0000 Stationery 8� Office Suppl 2141.5380.0000 Educational Material Run Date: 24/06/13 10:51 AM 2013 Budget 0 400 150 550 ;�� ��� Training & Educational Material 1,000 Total 2141.5380.0000 Educational Material 1,000 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured 500 workers) Total 2141.5390.0000 Workplace Accommodation Total Expenses Revenues 1920.2141.0000 Trsf frm RF - Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training F7iI�] 142,239 (32,000) Total 1920.2141.0000 Trsf frm RF - Hlth & Sfty (32,000) 2141.9990.0000 Other Revenues 0 Total Revenues (32,000) Net Expenses 110,239 �� City of Pickering 2013 Re-Organization Current Budget Fire Services Division Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./De�. ; BUdget '% CHGE. � � Actuals Budget � � � 2013i�; 2012' Expenditures Salaries & Wages 9,058,470 9,808,433 9,700,189 8,435 9,708,624 ' O.Q9% : Overtime 461,372 361,995 550,000 (63,525) 486,475 ` (11.55%)'i EmployerContributions 2,225,869 2,498,526 2,420,162 109,338 2,529,500 4.52°/a I Conferences 3,906 3,197 7,522 (5,062) 2,460 (67.30%)�; Uniforms 126,145 126,037 150,200 (17,100) 133,100 (11:38°/a) Travel 964 2,135 1,500 0 1,500 0.00%' Cellular Phones 12,959 7,837 14,182 0 14,182 ' 0.00% Telephones 125,113 90,786 78,756 20,454 99,210 25.97%0 Dispatch Communications 757,461 781,082 869,950 1,145 871,095 0:13% Advertising 7,860 10,427 7,000 4,500 11,500 64.29% Subscription & Publications 1,205 671 2,500 (1,200) 1,300 `, (48.00%} Seminars & Education 100,955 76,093 126,000 (11,800) 114,200 (9.37%j Special Train & Pub Ed (Prov) 0 0 0 0 0 0:00% Insurance Premium 140,857 125,056 97,356 8,762 106,118 9.00%0 Ins. Deductible 649 2,000 1,500 0 1,500 ! 0:00%0' Consulting & Professional 4,470 7,137 10,000 (2,000) 8,000 '(20:00%0) Recpt, Prom & Sp Events 6,265 5,591 11,800 (7,675) 4,125 : (65,04°/a); Memberships 2,539 1,914 4,034 75 4,109 i:$6%' Photo, Mapping, Printing 1,580 1,007 2,800 (1,800) 1,000 (64.29%) Outside Agency Serv 0 0 8,000 0 8,000 0.00% .' Build Repairs & Mtce 165,285 130,368 127,380 48,123 175,503 37.78% Veh - Repairs & Maintenance 154,556 141,565 165,500 0 165,500 0.00°/o : Misc Equip Repairs 118,009 92,837 103,773 (3,323) 100,450 (3,20%) Stationery & Office Supplies � 15,604 11,223 12,500 0 12,500 0:00°/Q Forms 0 921 1,000 0 1,000 0.00% Utilities - Water 7,480 7,873 8,000 600 8,600 7;50% Utilities - Gas 28,854 22,624 26,600 0 26,600 0.00% ' Utilities - Hydro 46,571 55,716 52,910 6,000 58,910 ' 11:34% Utilities - Cable T.V. 679 762 700 200 900 ! 28,57°!0 Gas, Oil Tires 78,120 79,934 75,870 10,000 85,870 = 13.18°!0 Supplies & Tools 18,490 25,023 32,700 5,000 37,700 ' 15.29% Minor Furniture & Fixtures 5,134 7,066 7,500 (3,500) 4,000 (46.67°!0) Misc. Equipment 31,173 11,182 50,000 (25,000) 25,000 (50AO%} Total Expenditures 13,708,594 14,497,018 14,727,884 80,647 14,808,531 0:55% Revenues Sale of Services - Fire Prot. (50,193) (121,195) (60,000) 0 (60,000) 0.00°/a Other Agency Grts 0 0 0 0 0 0:00% Other Revenue (63,517) (50,144) (54,500) 0 (54,500) 0.00% � E,� City of Pickering 2013 Re-Organization Current Budget Fire Services Division Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdCjet % CHGE. Actuals � Budget '�� 2013�- , 2012 ' Other Misc Revenue (75,000) (75,000) (75,000) 0 (75,000) 0.00% ' Total Revenues (188,710) (246,339) (189,500) 0 (189,500) 0.00% Net 13,519,884 14,250,679 14,538,384 80,647 14,619,031 0:55°!0 �� City of Pickering 2013 Re-Organization Current Budget _ Fire Protection Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. $Ud jet % CHGE. ' � Actuals Budget �• � 201�; 2a12� Expenditures ' Salaries & Wages 8,937,221 9,679,676 9,600,098 5,227 9,605,325 ' Q05% . Overtime 461,372 361,995 550,000 (63,525) 486,475 (11;55%) EmployerContributions 2,198,507 2,468,893 2,396,090 107,262 2,503,352 4.48% Conferences 3,782 3,197 7,522 (5,062) 2,460 (67.30°fo) Uniforms � 126,145 126,037 150,200 (17,100) 133,100 �. (17.3g%�� Travel 964 2,135 1,500 0 1,500 0.00%' Cellular Phones 10,859 7,778 9,500 0 9,500 0,00% Telephones 101,187 76,294 63,045 24,988 88,033 39.64%` Dispatch Communications 757,461 781,082 869,950 1,145 871,095 '- 0.13°l0 Advertising 7,860 10,427 7,000 4,500 11,500 64.29% Subscription & Publications 1,205 671 2,500 (1,200) 1,300 (48.00%) Seminars & Education 100,955 76,024 125,000 (10,800) 114,200 (8,64%) Special Train & Pub Ed (Prov) 0 0 0 0 0 0:00°fo Insurance Premium 139,517 123,815 96,359 8,672 105,031 9.OD% Ins. Deductible 649 2,000 1,500 0 1,500 �;00%' Consulting & Professional 4,091 7,137 10,000 (2,000) 8,000 (20:00%)' Recpt, Prom & Sp Events 5,992 5,270 10,800 (7,675) 3,125 ;; (71.06%) Memberships 2,539 1,914 3,754 75 3,829 200% Photo, Mapping, Printing 1,412 1,007 2,500 (1,500) 1,000 � (60�OQ%)' Outside Agency Serv 0 0 8,000 0 8,000 0:00% Build Repairs & Mtce 164,535 130,368 127,380. 48,123 175,503 37,78%` Veh - Repairs & Maintenance 154,556 . 141,565 165,500 0 165,500 0.00% Misc Equip Repairs 118,009 92,837 102,773 (3,123) 99,650 ' (3:04%); Stationery & Office Supplies 14,548 11,223 12,000 0 12,000 0;00°l0 ': Forms 0 921 1,000 0 1,000 0:00% Utilities - Water 7,480 7,873 8,000 600 8,600 '' Z.50% Utilities - Gas 28,854 22,624 26,600 0 26,600 0.00% Utilities - Hydro 46,571 55,716 52,910 6,000 58,910 11:34°!0 Gas, Oil Tires 78,120 79,934 75,870 10,000 85,870 ' 13.18% Supplies & Tools 18,430 24,884 32,300 5,000 37,300 15;48% Minor Furniture & Fixtures 5,134 7,066 7,500 (3,500) 4,000 {46:67%)' Misa Equipment 31,173 11,182 50,000 (25,000) 25,000 ' (50:00%) Total Expenditures 13,529,128 14,321,545 14,577,151 81,107 14,658,258 0;56% Revenues Sale of Services - Fire Prot. (50,193) (121,195) (60,000) 0 (60,000) ;, 0:0�% ' Other Agency Grts 0 0 0 0 0: 0.00% Other Revenue (63,517) (50,144) (54,500) 0 (54,500) ' 0;00% Total Revenues (113,710) (171,339) (114,500) 0 (114,500) !. 1�r00°Ia �� City of Pickering 2013 Re-Organization Current Budget Fire Protection Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. $Udget % CHGE. actuais sudget =� 2013�� 20�2 � Net 13,415,418 14,150,206 14,462,651 81,107 14,543,758 0:56% � � _� 2240 Fire Protection � i City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2240.1100.0000 Salaries & Wages Base Salaries & Wages 9,605,325 Fire Prevention Inspector - Position Refunded 76,847 Fire Prevention Inspector - Position Refunded - Deferred to 2014 (76,847) 4 Firefighters $230,539.52/year (starting July 1, 2014) 115,270 4 Firefighters $230,539.52/year (starting July 1, 2014) - Deferred to 2014 (115,270) Total 2240.1100.0000 Salaries 8� Wages 9,605,325 2240.1200.0000 Overtime Call-back Pay 105,725 Overtime 380,750 Total 2240.1200.0000 Overtime 486,475 2240.1400.0000 Employer Contributions . This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 2,503,352 benefits such as dental and optical Benefits associated with Fire Prevention Officer - Position Refunded 25,007 Benefits associated with Fire Prevention Officer - Position Refunded - Deferred to (25,007) 2014 Benefits associated with 4 new Firefighters � 32,233 Benefits associated with 4 new Firefighters - Deferred to 2044 (32,233) Total 2240.1400.0000 Employer Contributions 2,503,352 2240.1800.0000 Conferences Fire and Life Safety Educators - Fire Inspector Training Officers Annual Conference - Chief Training Officer Fire Prevention Annual Conference - Chief Fire Prevention Officer Total 2240.1800.0000 Conferences 2240.1900.0000 Uniforms As per the Collective Agreement Station Wear & Bunker Gear Cleaning contract for bunker gear Cleaning Allowance Uniforms Firefighting boots and gloves �� �� 500 900 1,060 2,460 32,100 35,000 9,000 9,000 23,000 15,000 City of Pickering 2013 Re Organization Draft Background Information 2240 Fire Protection Station boots Total 2240.1900.0000 Uniforms 2240.2110.0000 Travel Parking & Mileage Total 2240.2110.0000 Travel 2240.2131.0000 Cellular Phones Cellular Phone Charges Blackberry Charges - Fire Chief, Deputy Fire Chief, �hief Training Officer and Chief Fire Prevention Officer Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades including Claremont Run Date: 24/06/13 10:51 AM 2013 Budget 10, 000 133,100 1,500 1,500 6,300 3,200 9,500 88,033 Total 2240.2140.0000 Telephones 88,033 2240.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs Industry Canada System License Fee - mobile & base stations Bell Canada T-1 Line - Dispatch to Central Electronic Bank (between Ajax & Pickering). 81,617 7,333 12,000 Misc. Costs (Generator Service Contract at Central Electronic Bank, etc) 5,000 Contingency Reserve 5,000 Operational Cost for joint dispatch 748,145 Licence Cost 12;000 Total 2240.2142.0000 Dispatch Communications 871,095 2240.2210.0000 Advertising Fire Prevention Fire Safety Program, Home Safety Program Fire Prevention Week and Buddy Bear Program 11, 500 Total 2240.2210.0000 Advertising 11,500 2240.2220:0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection 1,300 Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions & Publicati 1,300 2240.2340.0000 Seminars & Education �� City of Pickering 2013 Re Organization Draft Background Information 2240 Fire Protection Continuous Education Courses Fire Prevention Courses Training Officer Resource Material New certification and recertification for specialized training (High Angle, Ice Water Rescue, Technicians, etc.) Emergency Medical Response Training Human Resources & Development - Hicks Morley - Fire Chief and Deputy Fire Chief Practical vehicle extrication training Other Training as required Fire Prevention Resource Materials Special Management Educational Courses, Company Officers Courses - Acting Platoon Chiefs Computer based instruction and resource materials High angle rope rescue training materials Personal ice water rescue training materials TAPP-C Ontario Fire College .. Tota1 2240.2340.0000 Seminars & Education 2240.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Run Date: 24/06/13 10:51 AM 2013 Budget 6,000 1,000 2,000 9,500 40,000 1,000 10,000 3,000 1,000 7,000 22,000 3,500 3,000 1,200 4,000 114.200 105,031 Total 2240.2370.0000 Insurance Premium 105,031 2240.2371.0000 Insurance Deductible , Insurance Deductible 1,500 Total 2240.2371.0000 Insurance Deductible 1,500 2240.2392.0000 Consulting & Professional To review process -- Prosecutions for non compliance issues. 5,000 Hearing conservation program 3,000 Total 2240.2392.0000 Consulting & Professional 8,000 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria ' 500 Host Durham Regional Fire Chiefs 400 �� 2240 Fire Protection City of Pickering 2013 Re Organization Draft Background Information � Fire Services Bars/Medals Service Awards Host Durham Regional/Provincial Training Officers Host Durham Regional Fire Prevention Officers Fire Prevention Open Houses Host Regional TAPP-C, Arson Investigation � Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2240.2395.0000 Memberships Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs (Chief and 2 Deputies) Durham Regional Fire Chiefs - Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Memberships - OAFTO, CAFI WETT Memberships NENA/APCO/IAFC Ontario Safety League - Training National Fire Prevention Association Canadian Association of Fire Investigators International Assoc. of Arson Investigation Association of Public Safety Comm. Ontario Building Officials Assoc. Fire Marshal's fire Safety Council Ontario Assoc. of Fire TO HRPAO (Province of Ontario & Durham Charter) Total 2240.2395.0000 Memberships 2240.2396.0000 Photo,Mapping,Printing Printing Annual Report Total 2240.2396.0000 Photo,Mapping,Printing 2240.2399.0000 Outside Agency Services Costs associated with environmental and hazardous clean-ups. Total 2240.2399.0000 Outside Agency Services 2240.2435.0000 Building Repairs & Mainte Furnace and Air Conditioning Standby Generators (repairs, service & fuel tank flushing) ��:' Run Date: 24/06/13 10:51 AM 2013 Budget 1, 000 250 250 500 225 3.125 950 225 150 150 550 400 135 159 165 50 25 120 125 100 250 275 3,829 1,000 1, 000 8,000 - 8,000 5, 000 5,200 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2240 Fire Protection � 2013 Budget Apparatus Doors a Pump out of Hazardous Waste Tank at Station 6& 5 Garbage Packer and Recycling ( Stations 2, 4, 5, 6) Electrical Repairs Plumbing Repairs Exhaust Removal Systems Pest Control Swish Products Cleaning Contract for new Administration Office - Hall #5 General Repairs . Drinking Water for Station 4 Cost of shared roadway access - Hydro One Bio-Hazardous Waste Removal Front Tarmac Resurfaced - Station #2 (Resurfacing Program 2013) Exterior painting of Fire Hall #4 (Claremont Westside) Total 2240.2435.0000 Building Repairs & Mainte 2240.2457.0000 Vehicle-Repair & Maintena Pump, engine and aerial device repairs Certification for Aerial Devices PMVCI (periodic motor vehicle certification inspections) Pump Test Total 2240.2457.0000 Vehicle-Repair � Maintena 2240.2478.0000 Misc.Equipment Repairs & Radio and Pagers Resuscitator Repairs / Oxygen Air Cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Air Compressor Maint. Contract - testing, air quality SCBA Opticom Repairs General Repairs Recalibrate POSI-CHECK & Porta court machines Ground Ladder Testing Thermal Imaging Camera Repairs � �� 5,235 4,500 1, 765 12,560 5,000 7,135 315 30,000 13,060 40,000 500 4,233 6,000 20,000 15,000 175,503 118,800 4,400 36,300 6,000 165,500 2,500 5,900 7,000 2,500 15,000 14,500 12,000 6,000 4,000 4,500 City of Pickering 2013 Re Organization Draft Background Information 2240 Fire Protection Gas Detector Calibration & Repairs Repairs to Fire Prevention Equipment New Opticons Repairs to workout equipment Fire Hose & Hose Testing Repairs to laundry machines Total 2240.2478.0000 Misc.Equipment Repairs 8� 2240.5300.0000 Stationery & Office Suppl Run Date: 24/06/13 10:51 AM 2013 Budget 4,000 1,500 10,000 1,450 7,500 � 1,300 99.650 General office supplies 12,000 Total 2240.5300.0000 Stationery & Office Suppl 12,000 2240.5302.0000 Forms Fire Services Forms 1,000 Total 2240.5302.0000 Forms 1,000 2240.5510.0000 Utilities - Water Budgetbased on projected 2012 actuals and regional water rate increase in 2013 8,600 Total 2240.5510.0000 Utilities - Water 8,600 2240.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 26,600 Total 2240.5520.0000 Utilities - Gas 26,600 2240.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage � Total 2240.5530.0000 Utilities - Hydro 2240.5900.0000 Gas, Oil, Tires Etc. FueL Unleaded 22,000 litres @ $1.13/litre Fuel: Diesel 47,000 litres @ $1.16/litre Oil changes and tires 2240.5902.0000 Supplies 8 Tools Grass Fire Brooms/Barricade Tape Rescue Supplies Spill Absorbent Materials Miscellaneous Supplies Hand Tools Station Supplies Total 2240.5900.0000 Gas, Oil, Tires Etc. �� 58,910 58.910 24,860 54,520 6,490 85,870 800 4,OD0 6,000 5,000 3,000 2,000 City of Pickering 2013 Re Organization Draft Background Information 2240 Fire Protection Run Date: 24/06/13 10:51 AM 2013 Budget Ladder (replacement) 1,500 Firefighting Foam 5,000 Miscellaneous medical response equipment 5,000 Food and drink for emergency situations 5,000 Total 2240.5902.0000 Supplies & Tools 37.300 2240.5973.0000 Furniture & Fixtures Replacement of furniture in Fire Station 2; 5, 6& 4 . 4,000 Total 2240.5973.0000 Furniture & Fixtures 4,000 2240.5978.0000 Misc. Equipment SCBA Voice Amps 3,000 SCBA parts for repairs � 21,000 Firefighter ldentification Tag Accountability System 1,000 Total 2240.5978.0000 Misc. Equipment 25,000 Total Expenses Revenues 1424.0000.0000 SALE OF SERVICES - FIRE Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies 14,658,258 (60, 000) Total 1424.0000.0000 SALE OF SERVICES - FIRE (60,000) 2240.9990.0000 Other Revenue Re-imbursement from OPG -- Annual Fire Inspection Service (3,000) Re-imbursement from OPG -- Annual Fire Safety Plan Review and Approval (1,500) Re-imbursement from OPG -- Joint Fire Training (40,000) Re-imbursement from OPG -- Specialized Training for City of Pickering Fire (10,000) Fighters Total Revenues Net Expenses � Total 2240.9990.0000 Other Revenue (54,500) �. F � (114,500) 14,543,758 City of Pickering 2013 Re-Organization Current Budget Emergency Operations Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. ' Budget % CHGE. Actuals Budget � 20� 3� 2012 �� Expenditures Salaries & Wages 121,249 128,757 100,091 3,208 103,299 3:21°l0' Employer Contributions 27,362 29,633 24,072 2,076 26,148 8.62°/a' Conferences 124 0 0 0 0 O.00a10 ' Travel 0 0 0 0 0 0.00% ` Cellular Phones 2,100 59 4,682 0 4,682 -0.00% Telephones 23,926 14,492 15,711 (4,534) 11,177 (28:86%) Seminars & Education 0 69 1,000 (1,000) 0 (100.00%a Insurance Premium 1,340 1,241 997 90 1,087 ` 9:03% Consulting & Professional 379 0 0 0 0 0.00% Recpt, Prom & Sp Events 273 321 1,000 0 1,000 ' 0'04% Memberships 0 0 280 0 280 0.00°10 Photo, Mapping, Printing 168 0 300 (300) 0;(100;00%)' Build Repairs & Mtce 750 0 0 0 0 p:p��/a ' Misc Equip Repairs 0 0 1,000 (200) 800 ' (20'Oa°!o), Stationery & Office Supplies 1,056 0 500 0 500 ' 0;00°t' Utilities - Gas 0 0 0 0 0 0:00% Utilities - Cable T.V. 679 762 700 200 900 2g.�7�/Q Supplies & Tools 60 139 400 0 400 0.00% Total Expenditures 179,466 175,473 150,733 (460) 150,273 ' (0:31°l0) Revenues Other Misc Revenue (75,000) (75,000) (75,000) 0 (75,000) ;; 0.00% Total Revenues (75,000) (75,000) (75,000) 0 (75,000) `' • 0.00% Net 104,466 100,473 75,733 (460) 75,273 (0:61%) � City of Pickering � 2013 � � Re Organization Draft Background Information 2241 Emergency Operations Expenditures 2241.1100.0000 Salaries & Wages Base Salaries & Wages Run Date: 24/06/13 10:51 AM 2013 Budget 103,299 Total 2241.1100.0000 Salaries 8� Wages 103,299 2241.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences 2241.2110.0000 Travel 2241.2131.0000 Cellular Phones iPhone - Deputy Fire Chief 3 Satellite Telephones - Municipal Operations Centre 26,148 26,148 0 0 800 3,882 Total 2241.2131.0000 Cellular Phones 4,682 2241.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 11,177 Total 2241.2140.0000 Telephones 11,177 2241.2340.0000 Seminars & Education 0 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2241.2370.0000 Insurance Premium 2241.2392.0000 Consulting & Professional '2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2241.2395.0000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. 2241.2396.0000 Photo, Mapping, Printing 2241.2435.0000 Building Repairs & Maint 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs Total 2241.2395.0000 Memberships �_ � 1,087 1, 087 0 1,000 1.000 E:�i7 200 280 0 0 :�� City of Pickering 2013 Re Organization Draft Background Information 2241 Emergency Operations Run Date: 24/06/13 10:51 AM " 2013 , Budget Total 2241.2478.0000 Misc Equip Rep & Maint 800 2241.5300:0000 Stationery & Office Suppl General office supplies 500, Total 2241.5300.0000 Stationery & Office Suppl 2241.5550.0000 Cable TV A/MEOC cable service 2241.5902.0000 Supplies & Tools Misc. equipment/tools Total 2241.5550.0000 Cable TV 500 •�� •�� 400 Total 2241.5902.0000 Supplies & Tools 400 Total Expenses 150,273 Revenues 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary (75,000) Total 2241.9990.0000 Other Income (75,000) Total Revenues (75,000) Net Expenses 75,273 �# Office of Sustainabilit y In 2013 the City underwent a corporate restructuring. The City's sustainability and economic development functions and budgets have now been integrated within the new City Development Department. pickering.ca January 1, 2013 City of Pickering 2013 Re-Organization Current Budget Office of Sustainability Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. 'BUdg@t ; % CHGE. ' Actuals Budget ' 2013 2012 Expenditures Salaries & Wages 536,522 547,674 517,614 (517,614) 0 (100.00%) 0vertime 2,376 1,384 520 (520) 0;(100:00%)j EmployerContributions 105,173 119,702 117,679 (117,679) 0 (100�00°/a} Conferences 2,427 2,876 9,000 (9,000) 0 (1QO.OQ°/a) Travel 3,443 3,808 4,000 (4,000) 0;(100:00%) Bus Dev & City Promo 18,986 15,949 20,000 (20,000) 0 (100;00°l0) Cellular Phones 1,795 2,669 3,000 (3,000) 0 (100:00°/a) Telephones 3',409 3,269 2,685 (2,685) 0'' (100;00%) Advertising � 25,091 25,517 30,000 (30,000) 0<(100;00°!0) Trade Shows, Exhib & Displays 7,848 9,047 9,500 (9,500) o (1Q0:00%) Subscription & Publications 815 424 1,000 (1,000) 0 (100.00%) Seminars & Education 2,908 1,382 3,000 (3,000) 0;(100;00%} Purch Prnting/Broch/News Ltr 13,574 7,934 15,000 (15,000) 0:(100.00%} Insurance Premium 7,620 7,506 6,453 (6,453) 0;(1QO,Ob%) Consulting & Professional 56,321 68,324 103,475 (103,475) 0;, (100:00°!0), Recpt, Prom & Sp Events 14,933 16,042 18,500 (18,500) 0 (100,00%} Memberships 4,400 4,618 5,025 (5,025) 0 (10Q.OQ°/a)' Photo, Mapping, Printing 2,228 6,024 7,000 (7,000) 0, (100:OQ°/a); Outside Agency Serv 19,937 11,891 25,000 (25,000) 0 ("100:00%j Stationery & Office Supplies 2,527 1,254 3,000 (3,000) 0; (100:00°/a) Website Support Intranet 85,751 62,497 77,220 (77,220) 0 (100.00%) Total Expenditures 918,084 919,791 978,671 (978,671) 0 (100:00%)' Revenues Donations (12,000) 0 (10,000) 10,000 0 ' (100.00%) Sale of Directories & Misc Items (3,823) (4,877) (2,500) 2,500 0 (10Q.00%) Federal Grant 0 (35,000) (35,000) 35,000 0,(100:00°/a) Trans. from Continuing Studies Re (5,000) (36,613) (41,245) 41,245 0!' (100:00°/a)' Total Revenues (20,823) (76,490) (88,745) 88,745 0 100.00%) Net 897,261 , 843,301 889,926 (889,926) 0 (100:00%) Y �; � 9a City of Pickering 2013 Re Organization Draft Background Information 2192 Office of Sustainability Expenditures " 2192.1100.0000 Salaries & Wages Base Salaries & Wages Salaries & Wages - Transfer to 2610 Salaries & Wages - Transfer to 2621 � Salaries & Wages - Transfer to 2620 Run Date: 24/06/13 10:51 AM 2013 Budget 547,128 (161,689) (309,866) (75,573) Total 2192.1900.0000 Salaries & Wages 0 2192.1200.0000 Overtime To meet service level / workload commitments Overtime - Transfer to 2620 - Overtime - Transfer to 2621 1,000 (500) � � � (500) Total 2192.1200.0000 Overtime 0 2192.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with transfer of Salaries & Wages to 2610 Benefits related with transfer of Salaries & Wages to 2621 Benefits related with transfer of Salaries & Wages to 2620 Total 2192.1400.0000 Employer Contributions 2192.1800.0000 Conferences Economic Development Conferences - Coordinator, Economic Development Planning and/or Sustainable Development Conferences - Director, Office of Sustainability and Coordinator, Sustainability Sustainable Pickering Advisory Committee Members Conferences - Transfer to 2620 Conferences - Transfer to 2621 2192.2110.0000 Travel Parking & Mileage Travel - Transfer,to 2620 Travel - Transfer to 2621 Total 2192.1800.0000 Conferences Total 2192.2110.0000 Travel 2192.2115.0000 Business Development Business Development and Special City Initiatives �� 136,110 (40,224) (77,086) (18,800) 0 2,500 1,500 4,000 (5,500) (2,500) 0 4,000 (1,600) (2,400) 0 20,000 : City of Pickering 2013 Re Organization Draft BaCkgPOU11d 111fOC1711t1Ot1 Run Date: 24/06/13 10:51 AM 2192 Office of Sustainability 2013 , Budget Business Development - Transfer to 2621 Total 2192.2115.0000 Business Development 2192.2131.0000 Cellular Phones Annual Blackberry Charges - Director, Office of Sustainability, Manager, Marketing & Business Development and Economic Development Coordinators (2) Cell Phone - Transfer to 2620 Cell Phone - Transfer to 2621 Total 2192.2131.0000 Cellular Phones 2192.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades (20;000) 0 3,200 (800) (2,400) 0 2,480 Telephone budget reallocation due to Re-organization (2,480) Total 2192.2140.0000 Telephones 0 2192.2210.0000 Advertising Economic Development Publications Advertising Local Business Newspaper Advertising ' Special Advert. Needs during the year Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) Advertising - Transfer to 2620 Advertising - Transfer to 2621 Total 2192.2210.0000 Advertising 2192.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows (displays, rentals & exhibit materials) Municipal / Regional economic development partnership (trade shows, displays, advertising) Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) 10,000 5,000 15,000 15,000 (15,000) (30,000) 0 2,500 7,000 5,000 Celebrating Sustainable Neighbourhoods - Transfer to 2620 (5,000) Tr. Shows, Exhib. & Displays - Transfer to 2621 (9,500) Total 2192.2211.0000 Tr Shows,Exhib.& Displays 0 2192.2220.0000 Subscriptions & Publicati Reference material, journals and reports 650 E_ �` City of Pickering 2013 Re Organization Draft Background Information 2192 Office of Sustainability GTA Municipal News Run Date: 24/06/13 10:51 AM 2013 Budget 350 Reference material - Transfer to 2620 (400) Subscriptions & Publication - Transfer to 2621 (600) Total 2192.2220.0000 Subscriptions 8� Publicati 0 2192.2340.0000 Seminars & Education Sustainability and related 1,000 Marketing, economic development and related Employee education assistance under Policy (HUR 160) 1, 000 1, 000 Seminars & Education - Transfer to 2620 (1,000) Seminars & Education - Transfer to 2621 (2,000) Total 2192.2540.0000 Seminars & Education 0 2192.2365.0000 Purch. PrJBroch./News Lt Brochures/Promotional & Marketing initiatives - 15,000 Purch Prnting/Broch/News Ltr - Transfer to 2621 (15,000) Total 2192.2365.0000 Purch. Pr./Brooh./News Lt 0 2192.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property). Insurance premium budget reallocation due to Re-organization Total 2192.2370.0000 Insurance Premium 2192.2392.0000 Consulting & Professional Consulting for economic development and corporate projects Consulting and related for Sustainable Pickering ($6,105 funded from Cont. Studies Res - PO 220354) Consulting and Professional - Transfer to 2620 Consulting and Professional - Transfer to 2621 Total 2192.2392.0000 Consulting & Professional 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen City of Pickering promotional items ( corporate merchandise ) Public relations City of Pickering Business Events , Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) City Pins �� 7,034 (7,034) 0 10,000 46,105 (46,105) (10,000) 0 7,600 2,000 4,000 2,500 2,400 City of Pickering . 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2192 Office of Sustainability Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) 2013 Budget 5,000 Recpt,Prom. & Sp.Ev.,Gen - Transfer to 2620 (5,500) Recpt,Prom. & Sp.Ev.,Gen - Transfer to 2621 (17,500) Recpt,Prom. & Sp.Ev.,Gen - Transfer to 2610 (500) Total 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 0 2192.2395.0000 Memberships Economic Dev. Council of Ontario (x3) Economic Dev. Assoc. of Canada (x1) Canadian Institute of Planners (Director) Project Management Institute (EDO) Ajax/Pickering Board of Trade Durham Strategic Energy Alliance Clean Air Council Memberships - Transfer to 2620 Memberships - Transfer to 2621 Memberships - Transfer to 2610 Total 2192.2395.0000 Memberships 2192.2396.0000 Photo,Mapping,Printing To cover professional services for photo enlargements, map and printing reproductions Printing of colour pages for Economic Development publications Photography services for City's promotional publications & oblique aerials Photo,Mapping,Printing - Transfer to 2620 Photo,Mapping,Printing - Transfer to 2621 Total 2192.2396.0000 Photo,Mapping,Printing 2192.2399.0000 Outside Agency Services Corporate writing services Corporate graphics support Printing of Marketing materials Video Production Services for Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) Outside Agency Services - Transfer to 2620 �� 700 225 650 200 1,250 850 1�,800 (1,800) (3,225) (650) 0 500 1,000 5,500 (2,000) (5,000) 0 _5,000 10,000 5,000 5,000 (5,000) City of Pickering 2013 Re Organization Draft BaCkgl'OUlld IIIfOPII'1at1011 Run Date: 24/06/13 10:51 AM 2192 Office of Sustainability . 2013 Budget Outside Agency Services - Transfer to 2621 � (20,000) Total 2192.2399.0000 Outside Agency Services 0 2192.5300.0000 Stationery & Office Suppl General office supplies 3,000 General office supplies - Transfer to 2620 (500) General office supplies - Transfer to 2621 (2,500) Total 2192.5300.0000 Stationery & Office Suppl 0 2192.6100.0000 Website Support Security Certificate 900 Annual Hosting (includes mobile applications) 3,000 Technical Support (annual) 2,500 eNewsletter Module (annuat) 1,800 eCommerce Application Suite (annual licensing fee) 3,000 iCreate license fee (web editing) 2,500 Chat (5 licenses for Customer Care) 300 Domain Names Registration 600 Browse Aloud feature for all URL's (annual fee) 2,200 eSpace Listing (property management web tool) 1,400 �- Demographic Data Set (annual fee) 1,800 Website enhancement projects 10,000 Website Support - Transfer to 2621 � (30,000) Total 2192.6100.0000 Website Support 0 Total Expenses 0 Revenues 1592.2192.0000 Misc-Donations/Promotion Sustainable Pickering Contributions (30,000) Misc-Donations/Promotion - Transfer to 2620 30,000 Total 1592.2192.0000 Misc-Donations/Promotion 0 1593.2192.0000 Misc - Sale of Maps � Miscellaneous merchandise (500) Film Permit Fees (Public road use) (2,000) Misc - Sale of Maps - Transfer to 2621 2,500 Total 1593.2192.0000 Misc - Sale of Maps 0 r � u= City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2192 Office of Sustainability 2013 Budget 1610.2192.0000 Corp Projects & Policy 0 1911.2192.0000 Trsf frm Res - Sustain � Funding from Continuing Studies Res - Sustainable Pickering Consulting (6,105) Trsf frm Res - Sustain - Transfer to 2620 6,105 Total 1911.2192.0000 Trsf frm Res - Sustain 0 Total Revenues Net Expenses 0 �, .� � .� � � �� � Cor orate Services p , The Corporate Services Department supports the City's ongoing operations by providing legal, legislative, financial, and information technology services to Council and to all City Departments. pickering.ca January 1, 2013 �-� . � ._-_ ,,,,,. � !�=�oi�!���i��J'� ,i�° � � „ . ' Legislative Services �a Division �� (Chart No. The Corporation of the City of Pickering Corporate Services Departmeni Ernployee Cot�plement 20 Non-Union Fu11-Time (NUFT) 34 Union Full-Time (UFT) � 3 Union Part-Time (UPT) Director, 0 Union Full-Time Term (UFTT) Corporate�Services & City Solicitor 0 Union Part-Time Term (UPTT) (1-NUFT) Administrative Assistant II- Legal & Legislative Services ��-NUFT> Assistant (1-NU Legislative�Services � Dirrision Employee Cornplemenfi 6 Non-Union FT 0 Non-Union PT ' 13 Union FT 3 �Union PT � � 0 Union FT Term 0 Union PT Term Authorized by: Chief Administrative Offiicer Legal Services (Section) . (Chart No. 4b Legal 5ervices , - �Sectiorr) _, Employee Complement 2 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT 0 Union FT Term. 0 Union PT Term Finance Division lChart January 1, 2013 Finance Division Employee Complement 9 Non-Union FT 0 Non-Union PT 16 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term I,nformation Technology (Section) (Chart No In#orrnati�n Technology . (�ection) Ernployee Complemerrt 3 Non-Union FT 0 Non-Union PT 4 Union FT 0 Union PT 0 Union FT Term 0 Union PT Term Chart No. 4 ., -= �,,,.. � r��, 6���CI�'�� �s. ,- -� ,s- =���..�,I�li�: �. Supervisor, Taxation (1-NUFT) Coi ordinator, Taxation Services TaxAnalyst . � (1-UFT) Tax Clerk I (2-UFT ����' Tax Clerk II �� Aufihorized by: �� Chief Adminisfirative OfFicer The Corporation of the City of Pickering Corporate' Services Department _ Finance Division � . Director, Corporate Services & City E1T1plOye� COmple171ef1t soi�o�tor 9 Non-Union Full-Time (NUFT) � 0 Non-Union Part-Time (NUPT) � 16 Union Full-Time (UFT) � (Acting) Division Head, Finance & Treasurer (1-NUFT) , (Acting) Manager, Budgets Senior Financial Analyst Manager, Accounting Manager, Supply & Senrices & Intemal Audit ��2-nluFr� Services (1-N U FT) (1-N LI FTl (1-N U Fl� Audit Analyst � (1-UFT) Supervisor, Accounting Supervisor, Payroll Senior Purchasing Services Analyst 1-NUFT (1-UFT; Financial Analyst I . (1-UFT) - Accounts Payable Payroll r Accounting Clerkl Clerk I Administrator uyer (1=UFT) (1-UFT) (1-UFT (2-UF' Accounting Clerk II Accounts Payable Clerk II (1-UF� (2-U FT) Accounting/Special Projects Support • • Clerk. ' (1-UFT) January � , 2013 Chark No. 4 (a) � The Corporation of the City of Pickering ��t�� o� _ Corporate Services Department �g ,;m;, _ Informafiion Technology Section � _ PI1�G Director, Corporate Services & City EiilplOyee Co171p1em�17t sorc�tor 3 Non-Union Full-Time (NUFT) 0 Non-Union Part=l"ime (NUPT) � � . � � 4 Union Full-Time (UFT) Manager, Information Technology . . (1-N U Fl") . , ��"�� 4�� Aufihorized by: Chief Administrative Officer Supervisor, Application Supervisor, Development & Support Network Support (1-NUFT) (1-NUFT) � Network Analyst System AdministraYor (�-uFi Web/Database (1-UFT) . Developer 1-UF Telecommunications & Network Support Analyst (1-UFT � Charf iVo. 4 (b) January 1, 2013 � . , �^� ��w , , �. ,,,,,. �� ��= `�i�!�'-prui ``_ ,�J, �s � �� . .� � o► Aufhorized by: Chief Administrafiive O.fficer The Corporation of the City.of Pickering . Corporate Services Department Legal Services Section Director, Corporate Services & City Solicitor Legal � Legislafiive Services Assistant (1-N UFT) Supervisor, Property & Development Services ' (1-NUFT) Clerk, Property & Development Services . . (1-U FTl - January 1, 2013 ; _ Employee:Complement 2 Non-Union Full-Time (NUFT) - 1 Union Fulf-Time (UFT) 0 Charfi No. 4 (c) �;�4 �",� � The C.orporation of the City of Pickering e��r �� - Corporate Services Department i�'i , Legislative Services Division Pl Chief Administrative Officer Director, Corporate Services & Ci#y � Solicitor � � • � (1-NUFT) � City Clerk (1-NUFT) J ' Committee Coordinator � - (1-NUFT) , Manager, By-law Enforcement � ' � Services � ` (1-NUF`f) . Municipal Law Enforcement Supervisor, Animal Services Officer II � . (3-UFT) (1-NUFT) Municipal Law Enforcement Anirrral Services Attendant Officer I . �- (1-U FT) (1-UPT) Parking Confirol Officer � � Animal Services Officer (2-UFT+ 1-UPT) - • �2-u�r� First Attendance Facilifator . Administration Clerk II (1-UPT) (1-UFT) Aufhorized by: Chief Admini �� � �" January 1, 2013 Employee Complement � 6 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 13 Union Fu11=Time (UFT), 3 Union Part-Time (UPT) Deputy Cler.k - (.1-Unfunded) Coordinafior, Records & Elections _ - ,�► Clerk Administration �z-u Clerk, Printroom ��-u Clerk, Mailroom ' (1-U � Chart No. 4 (d) � City of Pickering 2013 Re-Organization Current Budget Corporate Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 � � Actuals YTD Approved � Inc./Dec. , BUd�Qti -- °"% CHGE. ��� Actuals Budget 2013� 20,12� Expenditures Salaries & Wages 3,986,326 4,233,046 4,275,075 (17,041) 4,258,034 (0.40%)' Overtime 75,062 58,993 59,420 9,990 69,410 16.81°/a Employer Contributions 901,800 1,032,461 1,092,677 25,068 1,117,745 229%, Conferences 2,567 2,995 4,670 750 5,420 16:06%- Uniforms 10,108 10,212 11,000 500 11,500 '' 4.55%- Travel 3,249 4,974 5,000 300 5,300 6.00% Postage . 106,830 106,171 113,000 0 113,000 0.00% Freight, Express & Cartage 5,386 4,549 4,000 0 4,000 0.00% Cellular Phones 14,642 12,149 14,000 1,900 15,900 13.57°/a ` Telephones 49,209 44,879 37,682 (5,061) 32,621 ° (13:43%), Data Processing Services 119,126 123,425 117,000 9,000 126,000 7:69%0 Advertising 305 219 600 0 600 ' O.OQ%' Subscription & PublicationS 10,650 9,847 11,450 (650) 10,800 (5:68%) Legal Services 0 10,014 10,000 0 10,000 0,00% Seminars & Education 46,710 39,411 42,226 4,884 47,110 11.57% Corporate Training 0 3,694 3,800 700 4,500 18.42%; Purch PrntingBroch/News Ltr 15,229 14,672 18,000 0 18,000 O:qO% Insurance Premium 64,210 60,196 50,082 4,506 54,588 9.00% ' Ins. Deductible 0 644 2,000 0 2,000 0.00°l0 Consulting & Professional 342,469 317,340 461,650 34,650 496,300 7:51% ; Recpt, Prom & Sp Events 5,957 4,580 6,150 (250) 5,900 . (g:p7Q/Q) Memberships 15,267 16,161 18,136 1,200 19,336 6;62°/a - Outside Agency Serv 147,646 142,198 123,720 (12,719) 111,001 ('10.28%) Build Repairs & Mtce 0 10,590 8,500 3,116 11,616 36.66°/a Veh - Repairs & Maintenance • 13,690 25,235 14,800 2,000 16,800 13.51% Misc Equip Repairs 26,039 32,531 32,100 (13,000) 19,100 (40:50%) Software/Hardware Maintenance C 460,879 531,901 537,430 (94,41,5) 443,015 ` (17.57°loa; Building Rentals 0 0 0 0 0 0.00°l0 ` Building Rentals 0 0 0 13,899 13,899 O.QO% : Rental Misc Equip 0 0 � 0 0 0 0:00°!0 ' Financial Service Charges 153,063 148,033 149,500 (4,500) 145,000 (3.01°/a) Stationery & Office Supplies 30,449 30,518 38,250 (6,000) 32,25b (15.69%) Printing Supplies 109,440 110,244 120,000 0 120,000 O.QO°/a : Forms 12,089 7,172 14,000 0 14,000 0:00% ` Utilities - Water 0 479 600 0 600 0.00%a Utilities - Hydro 0 4,346 5,000 500 5,500 1Q00%' Utilities - Oil 0 3,582 6,000 0 6,000 0.00% < Gas, Oil Tires 24,887 25,877 26,170 3,360 29,530 12:84°l0 �. � �� City of Pickering 2013 Re-Organization Current Budget Corporate Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD �Approved � IncJDec. % `BUd jet `. % CF1GE, ; Actuals Budget > 2013 2012 Supplies & Tools 3,902 7,982 9,000 (1,000) 8,000 : (11.11%� Shop Supplies 6,577 8,755 8,000 0 8,000 0:00% System & Software Upgrades 78,926 120,696 129,400 (66,250) 63,150 (51.20°10)` Hardware Replacements 57,833 4,615 7,950 (3,950) 4,000 (49.69°lo.j; Misc. Equipment 24,580 13,517 15,000 (9,200) 5,800 (61.33%); Parking - MOT 56,842 66,852 60,000 0 60,000 0.00% Livestock Killed 1,800 900 2,000 0 2,000 ' 0,00% Total Expenditures 6,983,744 7,406;655 7,665,038 (117,713) 7,547,325 (1.54%0 Revenues SaleofServices-Administration (71,578) (66,375) (65,000) 0 (65,000) '; 0.�0°!0 Tax Certificates & Other Fees (200,287) (209,688) (202,700) (15,000) (217,700) ' i.40°/a - Sale of Services - Legal (1,375) (1,450) (500) 0 (500) 0.00% Sale of Services - Agreements (63,990) (70,997) (54,000) 0 (54,000) 0.00% Lic. & Per-Business (152,875) (,175,877) (170,000) 0 (170,000) 0,00% Lic. & Per-Amusement (105,262) (106,789) (110,000) 0 (110,000) ; 0.00°l0 Lic. & Per-Taxi (33,091) (74,815) (35,000) 0 (35,000) ' 0.00%: Fines � (775,353) (806,089) (727,000) (25,000) (752,000) 3.44% Licences (69,646) (60,176) (87,000) 17,000 (70,000) ' (19,54%)' Licenses & Permits-Marriage (20,444) (23,012) (20,000) 0 (20,000) 0:00°10 Interest on Investments (372,708) (222,305) (250,000) 71,500 (178,500) ' (28:60%)I Penalties & Interest on Taxes (2,664,770) (2,751,877) (2,500,000) (150,000) (2,650,000) ' 6,Q0%' Adoptions (23,060) (29,380) (13,000) (5,000) (18,000) 38:46% Impound Fees (6,080) (5,636) (4,000) 0 (4,000) O:pO°/a Service Fees - (3,350) (4,440) (1,300) 0 (1,300) . 0.00%0 Programs 0 0 0 0 0 0.00% Donations (5) 0 0 0 0> 0:�0% Ont. Specific Grants (1,800) (990) (2,000) 0 (2,000) 0.00% . Other Agency Grts 0 0 0 0 0 0.00%' Transfer from Reserve 0 0 (70,000) (42,000) (112,000) 60:00% Trans. from Continuing Studies Re (31,550) 0 (30,000) 30,000 0 (10Q:00%).; Transfer from Reserve Fund (5,597) (38,124) (41,300) (20,700) (62,000) '! 50.12°f_ ' OtherRevenue (200), (1,232) 0 0 0 0.00% ' Other Misc Revenue (123,375) (63,736) (81,000) (20,000) (101,000) ' 24:69% Misc Income (10,182) 0 0 0 0 0.:00% Misc Rev 0 (6,734) 0 0 0 0:00% Total Revenues (4,736,578) (4,719,722) (4,463,800) (159,200) (4,623,000) 3.57% ` Net 2,247,166 2,686,933 3,201,238 (276,913) 2,924,325 ` (8.65%a} �� City of Pickering 2013 Re-Organization Current Budget Finance Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. Budget +% CH,GE, ' Actuals Bud9et 2013 20�2 Expenditures Salaries & Wages 1,712,303 1,728,574 1,810,086 (103,818) 1,706,268 ' (�.74%) Overtime 29,695 31,662 27,200 500 27,70Q ; 1:84% Employer Contributions 366,069 410,808 449,477 (3,878) 445,599 (0:86%) Conferences 566 1,043 2,240 750 2,990 33.48% Travel 873 1,842 1,500 250 1,750 16:67% Cellular Phones 898 496 1,000 (200) 800 (20:00%� Telephones 14,840 14,537 11,745 1-,106 12,851 g,42% ': Data Processing Services 119,126 123,425 117,000 9,000 126,000 7:69%' Advertising 0 0 0 0 0 0.00°l0 Subscription & Publications 4,048 3,053 4,000 (500) 3,500 (12:50%0) Seminars & Education 6,638 3,548 6,000 0 6,000 ' Q:00% Purch Prnting/Broch/News Ltr 15,229 14,672 18,000 0 18,000 0,00%0_ Insurance Premium 23,029 23,067 . 19,722 1,775 21,497 9:OOla < Consulting & Professional 242,939 224,708 347,000 3,000 350,000 0:86% Recpt, Prom & Sp Events 1,421 1,713 2,250 (500) 1,750 (22 22°lo)j Memberships 9,954 9,146 10,100 515 10,615 5:30°!0 ' OutsideAgencyServ 21,949 23,122 22,000 1,600 23,600 7.27°lo I Misc Equip Repairs 667 1,585 600 0 600 ' 0:00% ` Software/Hardware Maintenance C 0 0 0 35,985 35,985 ' 0.00°/a ' Financial Service Charges 153,063 148,033 149,500 (4,500) 145,000 : (3:01%): Stationery & Office Supplies 15,171 18,856 18,000 (2,500) 15,500 (13:89%),' Forms 997 2,168 4,000 0 4,000 A.00% Total Expenditures 2,739,475 2,786,058 3,021,420 (61,415) 2,960,005 , (2.03%} Revenues Tax Certificates & Other Fees (200,287) (209,688) (202,700) (15,000) (217,700) , 7.4Q% Interest on Investments (372,708) (222,305) (250,000) 71,500 (178,500) '': (28,60%) Penalties & Interest on Taxes (2,664,770) (2,751,877) (2,500,000) (150,000) (2,650,000) ' 6.00% Transfer from Reserve 0 0 (35,000) (77,000) (112,000) ' 220.00%0 Trans. from Continuing Studies Re (25,000) 0 (30,000) 30,000 0 (100.00%j Transferfrom Reserve Fund (5,597) (38,124) (41,300) (20,700) (62,000) 50.1�2% Other Misc Revenue (110,207) (50,021) (80,000) (20,000) (100,000) ` 25.Op°lo ' Total Revenues (3,378,569) (3,272,015) (3,139,000) (181,200) (3,320,200) : 5:77% Net (639,094) (485,957) (117,580) (242,615) (360,195) ; •206.34% �� City of Pickering 2013 Re Organization Draft Background Information 2127 Finance Expenditures 2127.1100.0000 Salaries & Wages Base Salaries & Wages � Re-organi�ation of management structure Operational Efficiencies Tax staffing °resources - 12 month contract position starting April 1, 2013 to March 2014. (The implementation of the new taxation billing system requires additional staffing resources in order to have the system installed and tested. This position is funded from the Financial Systems reserve.) 2127.1200.0000 Overtime Year End Processing Payroll Budgets Tax Due Dates New tax system Run Date: 24/06/13 10:51 AM 2013 Budget 1,898,479 (168,940) (80,271) 57,000 Total 2127.1100.0000 Salaries & Wages 1,706,268 Total 2127.1200.0000 Overtime 2127.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 7,750 2,750 7,750 5,250 4,200 27.700 489,362 Benefits related with Re-organization of management structure (39,222) Benefits related with Operational Efficiencies ' (23,873) Benefits related with Tax position. , 19,332 Total 2127.1400.0000 Employer Contributions 445,599 2127.1800.0000 Conferences Mun. Fin. Officers Assoc. - Treasurer Property Tax Conference - Assessors & Compliance (Supervisor. & Tax Analyst) CityWide User Group Conference - Registration and accommodation for two nights (Senior Financial Analyst) 2127.2110.0000 Travel Staff: Parking & Mileage Total 2127.1800.0000 Conferences �� 1,120 1,120 750 h.�'�'I�7 1,500 2127 Finance City of Pickering 2013 Re Organization Draft Background Information Mileage - CityWide User Group Conference London, ON (450km return - Senior Financial Analyst) Total 2127.2110.0000 Travel Run Date: 24/06/13 10:51 AM 2013 Budget 250 1,750 2127.2131.0000 Cellular Phones Annual Smartphone Charges -A/Division Head, Finance & Treasurer 800 Total 2127.2131.0000 Cellular Phones 800 2127.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and 12,851 system upgrades . Total 2127.2140.0000 Telephones 12,851 2127.2191.0000 Data Processing Services , Processing of City's payroll. Increase based on 2012 year-to-date actuals and 2.0% fee increase. Total 2127.2191.0000 Data Processing Services 2127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Internal Audit Reference Materials Total 2127.2220.0000 Subscriptions & Publicati 2127.2340.0000 Seminars & Education Public Sector Acting Brd. (PSAB) - Government Transfers compliance HST Training - compliance Property Tax Courses Institute Of Internal Auditors and Municipal Internal Auditors Assoc. Total 2127.2340.0000 Seminars & Education 2127.2365.0000 Purchased Printing Printing costs for tax bills. Total 2127.2365.0000 Purchased Printing 2127.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 126,000 126,000 0 3,000 500 3.500 1,500 2,000 1,000 1,500 6,000 18,000 18.000 21,497 Total 2127.2370.0000 Insurance Premium 21,497 2127.2392.0000 Consulting & Professional FMW budget software custom reports and Vailtech accounting system 5,000 �� 2127 Finance City of Pickering 2013 Re Organization Draft Background Information Audit & Professional Services (City, Library, FGT & PSAB) Seaton Financial Impact Study - Funded from SLG City & Seaton DC Study - Partially Funded from DC Reserve Fund General Assessment Appeals - Funded from Assessment Appeal Reserve Municipal BMA Study ' Credit Card Industry (VISA & MasterCard) - Meeting industry security requirements Property tax legislation changes, preparation & review of tax rates and various property tax issues Commercial & industrial vacancy verification and appeals - Funded from Assessment Appeal Reserve Run Date: 24/06/13 10:51 AM 2013 Budget 85,000 70,000 90,000 30,000 5,000 25,000 15,000 15,000 Consulting required for insurance contract and review - Funded frominsurance 10,000 Reserve Total 2127.2392.0000 Consulting & Professional 350,000 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. . 1,750 Total 2127:2394.0000 Recpt,Prom. & Sp.Ev.,Gen 1,750 2127.2395.0000 Memberships Society of Management Accts. - Treasurer & Super. Accounting Serv. Canadian Institute of Chartered Accts. - Acct. Mgr. & A/Mgr. Budgets & Internal Audit Assoc. of Mun. Tax Collectors - Corporate (2) Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. & Senior Fin. Analyst Municipal Financial Officers Assoc. - Corporate (7) Canadian Payroll Assoc. - Payroll Supervisor CGA Membership - Senior Financial Analyst (2) Internal Auditor Associations Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services Security Services for daily pick-up of bank deposits (Civic Complex_& Recreation Complex). Increase in cost reflects annual increase (2.0%). 2,000 2,500 500 1,265 1,650 325 1,850 525 10,615 23,600 Total 2127.2399.0000 Outside Agency Services 23,600 �� City of Pickering 2013 Re Organization Draft Background Information 2127 Finance Run Date: 24/06/13 10:51 AM 2013 Budget 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator 600 Total 2127.2478.0000 Equipment Repairs 8� Maint 600 2127.2479.0000 Sfinrr/Hdwr Maint Contracts Maintenance - Vailtech - Financials & Tax 23,825 Maintenance - RAC - Budget Software 11,300 Contract - Reamined - Assessment Data Conversion 510 Contract - MPAC - Property Information 350 Total 2127.2479.0000 Sfwr/Hdwr Maint Contracts 35,985 2127.5300.0000 Stationery & Office Suppl General office supplies 14,500 Budget document supplies 1,000 Total 2127.5300.0000 Stationery & Office Suppl 15,500 2127.5302.0000' Forms , Accounts Payable (A/P) Action Slips Cash Receipt Forms Total 2127.5302.0000 Forms 2819.0000.0000 FINANCIAL SERVICE CHARGES Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total 2819.0000.0000 FINANCIAL SERVICE CHARGEd Total Expenses Revenues 1412.0000.0000 FINANCE REVENUE Tax certificates Application fee for Section 357 & 358 property tax refunds Recovery of costs for tax collection and tax registration letters Electronic payment correction Tax billing for mortgage companies �� _ 500 3,500 4,000 16,500 102,500 15,900 600 9,500 . 145.000 2,960,005 (43,000) (1,150) (1,150) (14,400) (82,000� City of Pickering 2013 Re Organization Draft Background Information 2127 Finance Run Date: 24/06/13 10:51 AM 2013 Budget Tax certificates (24 hr. turnaround) (21,000) Roll Number set-up fee (2,000) Ownership change fee (48,000) Duplicate tax receipts/reprint of tax bills/statement of accounts (3,000) Registration of farm debt notices (2,000) Total 1412.0000.0000 FINANCE REVENUE (217,700) 1550.0000.0000 INCOME - INVEST. (EXT.) Investment income is based on 2012 estimated actuals. (250,000) Decrease reflects 2012 estimated actuals and projected 2013 revenues. City 71,500 currently has a few projects being financed by internal cash flow resulting in less funds being invested. Total 9550.0000.0000 INCOME - INVEST. (EXT.) (178,500) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes (2,650,000) Total 1560.0000.0000 PEN. 8� INTEREST - TAXES (2,650,000) 1910.2127.0000 Transfer from Reserve General assessment appeals (30,000) Vacancy verification & appeals Insurance contract and review - Insurance Reserve Total 1910.2127.0000 Transfer from Reserve 1910.7049.0000 Trf from Res - Financial Systems Funding for temp. tax clerk position Total 1910.7049.0000 Trf from Res - Financial Systems 1911.2127.0000 Trsf frm Res - Finance 1920.2127.0000 Trsf frm RF - Finance City has to update its development charges by-law due to the fact it will expire on June 30, 2014. The process usually takes 1.5 years and involves City staff and consulting resources to complete. (15,000) (10,000) (55,000) (57,000) (57,000) 0 (62,000) Total 1920.2127.0000 Trsf frm RF - Finance (62,000) 2127.9990.0000 Other Revenue Internal management fee for investment portfolio (30,000) Seaton Financial Impact Study - funded from SLG (70,000) Total 2127.9990.0000 Other Revenue (100,000) �� �� 2127 Finance City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2013 Budget Total Revenues (3,320,200) Net Expenses . (360,195) � �. - �� Supply & Services City of Pickering 2013 Re-Organization Current Budget Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dea gUdg@t % CHGE. � � Actuals Budget 2013 .. 2012 � Expenditures Salaries & Wages 272,309 284,365 278,949 • 8,161 287,110 2':93% Overtime � 0 0 � 1,050 (550) 500 �`'(52;38°l0) Employer Contributions 67,466 72,968 77,314 (6,434) 70,880 ,(8.32%) Conferences � 777 739 800 � 0 800 0�.00%�� Travel 203 533 700 0 . 700 0�00% Telephones 2,528 2,427 1,978 64 2,042 ' 3`.2A% : Seminars & Education 1,679 1,947 2,400 0 2,400 0.00% ' Insurance Premium 2,814 2,730 2,394 215 2,609 ' 8,g8%o Recpt, Prom & Sp Events 93 573 400 0 400 0:00% Memberships 2,287 1,998 2,605 415 3,020 ' 15;93% Outside Agency Serv 1;002 1,709 1,000 0 1,000 0_00% Stationery & Office Supplies 432 328 500 0 500 ' 0:00% Forms 0 0 0 0 0' 0.00%' Supplies & Tools 0 0 0 0 0 O.QO% Total Expenditures 351,590 370,317 370,090 1,871 371,961 0;51°l0 Net 351,590 370,317 370,090 1,871 371,961 ' 0:51°fo' � ;: City of Pickering 2013 Re Organization Draft Background Information 2133 Supply & Services Expenditures 2133.1100.0000 Salaries & Wages Base Salaries & Wages Total 2133.1100.0000 Salaries 8� Wages 2133.1200.0000 Overtime To meet service level/workload commitments Total 2133.1200.0000 Overtime 2133.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 2133.1800.0000 Conferences Ontario Public Buyers Assoc. 2133.2110.0000 Travel Parking & mileage Run Date: 24/06/13 10:5'l AM 2013 Budget 287,110 287.110 500 500 70,880 Total 2133.1400.0000 Employer Contributions 70,880 Total 2133.1800.0000 Conferences Total 2133.2110.0000 Travel 2133.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 800 800 700 700 2,042 Total 2133.2140.0000 Telephones 2,042 2133.2340.0000 �Seminars 8� Education PMAC, Pro-Dev Program, Credit Seminar - Buyer PMAC, Pro-Dev Program - Senior Purchasing Analyst Ontario Public Buyers Association (OPBA) Seminars - Buyer Total 2133.2340.0000 Seminars & Education 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 2133.2395.0000 Memberships a� 900 900 ' 600 2,400 2,609 2,609 400 400 City of Pickering 2013 Re Organization Draft Background Information 2133 Supply & Services Run Date: 24/06/13 10:51 AM 2013 Budget Manager - Purchasing Management Association of Canada (PMAC) 450 Manager - Ontario Public Buyers Association (OPBA) 210 Manager - Ontario Municipal Management Institute (OMMI) 90 Manager - National Institute of Governmental Purchasing (Recertification) 350 Buyer (PMAC) 450 Buyers (OPBA) 420 Senior Purchasing Analyst (PMAC) 450 Senior Purchasing Analyst (OPBA) 210 Senior Purchasing Analyst (AMCT) 390 Total 2133.2395.0000 Memberships 3,020 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies 1,000 Total 2133.2399.0000 Outside Agency Services 1,000 2133.5300.0000 Stationery & Office Suppl General office supplies 500 2133.5302.0000 Forms Total Expenses Total Revenues Net Expenses Total 2133.5300.0000 Stationery & Office Suppl 500 0 �� � 371,961 0 371,961 City of Pickering 2013 Re-Organization Current Budget Information Technology Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. �`BUd�@t �� %=CHGE., ��. Actuals Budget 2013 2012 Expenditures Salaries & Wages 619,491 583,860 568,970 20,151 589,121 ' ,3.5q% Overtime 24,707 13,116 11,500 5,300 16,800 46:09% Employer Contributions 138,296 139,847 148;420 13,661 162,081 9.20% < Conferences 1,006 0 130 0 130 O;OQ% Travel 1,209 1,347 800 450 1,250 : 56:25%0' Cellular Phones 6,910 5,591 3,500 2,100 5,600 . 60.00% < Telephones 15,599 8,300 7,695 (4,107) 3,588 (53.37%). Subscription & Publications 928 520 1,050 0 1,050 0.00% ; Seminars & Education 28,989 25,252 �' 23,076 3,484 26,560 ° 15:10% Corporate Training 0 3,694 3,800 700 4,500 18,42% ' Insurance Premium 14,221 12,967 10,235 921 11,156 ! 9,00% Consulting & Professional 12,191 50,269 54,650 31,650 86,300 57.91% ; Recpt, Prom & Sp Events 335 452 400 0 400 0.00% Memberships 937 80 596 (130) 466 (21:81%) Outside Agency Serv 0 4,500 0 8,000 8,000 0.00% Misc Equip Repairs 25,372 30,946 31,500 (13,000) 18,500 (41.27°!0); Software/Hardware Maintenance C 460,879 531,901 537,430 (186,280) 351,150 (34.66%); Stationery & Office Supplies 3,266 2,195 5,000 (2,000) 3,000 ' (40,00%), Supplies & Tools 0 0 ' 0 0 0 0;00°/a ` System & Software Upgrades 78,926 120,696 129,400 (66,250) 63,150 (51;20%) Hardware Replacements 57,833 4,615 7,950 (3,950) 4,000 (49�69%) Misc. Equipment 24,580 13,517 15,000 (9,200) 5,800 '` (61,33%) Total Expenditures 1,515,675 1,553,665 1,561,102 (198,500) 1,362,602 ` (12.72°/o) Revenues Transfer from Reserve 0 0 (35,000) 35,000 0', (100:00%) Trans. from Continuing Studies Re (6,550) 0 0 0 0 0:00% Total Revenues (6,550) 0 (35,000) 35,000 0. (100.00%) Net 1,509,125 1,553,665 1,526,102 (163,500) 1,362,602 (10;71%) •tl��.`� City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2196 Information Technology 2013 Budget Expend itu res 2196.1100.0000 Salaries & Wages Base Salaries & Wages ' 589,121 Total 2196.1100.0000 Salaries & Wages � 589,121 2196.1200.0000 Overtime Onsite Support for Council meetings 2;800 To meet service level/workload commitments 14,000 Total 2196.1200.0000 Overtime 16,800• 2196.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical ` �Total 2196.1400.0000 Employer Contributions 2196.1800.0000 Conferences Oracle Developer's Conferences - DBA & Web/Application Developer Total 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & Mileage Total 2196.2110.0000 Travel 162,081 162.081 130 130 1,250 1,250 2196.213�.0000 Cellular Phones Annual cell phone and Blackberry charges for staff 5,600 Total 2196.2131.0000 Cellular Phones 5,600 2196.2140.0000 Telephones Consists of long distance, monthly charges, voicemail, and system upgrades 3,588 Total 2196.2140.0000 Telephones 3,588 2196.2220.0000 Subscriptions & Publicati Technical books & IT- related subscriptions 200 YouSendlt data transfer . 370 TechNet CD subscription 480 Total 2196.2220.0000 Subscriptions & Publicati 1,050 2196.2340.0000 Seminars & Education Mgmt. Course & Vmware (2-course package) - Supervisor, Network Support 5,000 Troubleshooting Vmware = Network Analyst 2,830 Troubleshooting Vmware - System Administrator 2,830 Citrix Basic Admin. - Tel. & Network Support Analyst 4,800 E ��� City of Pickering � 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2196 Information Technology SharePoint 2010 Introduction - Super App. Devl. & Web Devl. SharePoint 2010 Appl with .NET: Hands-On - Super. App. Devl. & Web Devl. Training related expenditures Total 2196.2340.0000 Seminars & Education 2196.2341.0000 Corporate Training Office 2013 Total 2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 2013 Budget 5,200 5,200 . 700 26,560 4,500 4.500 11,156 Total 2196.2370.0000 Insurance Premium 11,156 2196.2392.0000 Consulting & Professional General Support for Systems, such as Vailtech, Active, eScribe, etc. , 2,000 Document I.T. Procedures for Payment Card Industry (PCI) Compliance 4,000 Development of I.T. Disaster Recovery Plan (Phase I) - I.T. has implemented 40,000 disaster recovery/business continuity plans as best as past budgets would allow. This item will permit the City to fully identify the requiremen#s and costs for full plans. PCI Compliance - Removal of credit card numbers from email system Citrix Support Intranet Redevelopment Network Support eCommerce Licensing Total 2196.2392.0000 Consulting & Professional 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings Total 2196.2394.0000 Recpf,Prom. & Sp.Ev.,Gen 2196.2395.0000 Memberships Municipal Information Systems Association - Manager I.T. Total 2196.2395.0000 Memberships 2196.2399.0000 Outside Agency Services Recording of Meetings within Council Chambers Total 2196.2399.0000 Outside Agency Services 2196.2478.0000 Misc.Equipment Repairs & � �� � 10,400 10,400 8,000 2,500 9,000 86.300 400 400 466 466 8,000 8,000 City of Pickering 2013 Re Organization Draft Background Information 2196 Information Technology General Equipment Repair & General Expenditures General Network Cabling Web Streaming Hosting Rogers Rocket Hub Total 2196.2478.0000 Misc.Equipment Repairs & 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MS-Enterprise Agreement (Year 1 of 3, Software Assurance) Maintenance - Oracle Licenses Maintenance - Firewall Maintenance - Intrusion Prevention Software Maintenance - I.T. Help Desk Software Maintenance - VMware Maintenance - Insight - Network Data Backup Maintenance - WhatsUpGold - Network Monitoring Maintenance - Liebert - Uninterruptible Power Supply Maintenance - APC - Uninterruptible Power Supply Maintenance - HP Support Maintenance - Bis Pro Services - Server Event Manager & Languard Maintenance - Storage Area Networks (SANs) Maintenance - Scriptlogic - Login Control • Maintenance - Symantec Ghost Maintenance - GFI - Mail Archiver Maintenance - Citrix Maintenance - Network Switches Maintenance - Blackberry Enterprise Server Maintenance - Anti-virus (2 years) Maintenance - IronPort Anti-SAPM Filter Contract - Internet Security Certificates Maintenance - City - Wallace Wireless Contract - City - Yearly external computer network penetration assessment -- PCI Compliance Contract - Managed Services - Gitrix Contract - Managed Services - Security Systems for PCI Compliance : .�,� � Run Date: 24/06/13 10:51 AM 2013 Budget 15,000 2,500 500 500 18,500 102,100 58,800 9,700 4,600 2,300 8,500 4,500 2,100 3,000 1,700 7,995 1, 500 18,900 4,850 1,475 1,600 4,950 9,675 2,500 16,000 10,130 1,400 1, 800 8,900 25,425 36,750 City of Pickering 2013 Re O�rganization Draft Background Information 2196 Information Technology Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Suppl General office supplies : Total 2196.5300.0000 Stationery & Office Suppl 2196.5902.0000 Supplies & Tools 2196.5974.0000 System & Software Upgrade Corporate - PC-based Software Upgrades � ES - Stormwater Modelling ES - (2) Adobe Acrobat X Corporate - Thin-client Licenses Corporate - To block credit card numbers from being submitted within an email to adhere to PCI compliance. Run Date: 24/06/13 10:51 AM 2013 Budget 351.150 3,000 3,000 0 5,000 5,600 900 17,800 3,400 Corporate - Ricoh - LaserFiche Avante Upgrade 22,000 Corporate - WiFi for Civic Complex - payment covers 3 years 6,000 C&R - Upgrade CS5 licences 1,100 C&R - Adobe Licenses 900 C&R - Video Editing 450 Total 2196.5974.0000 System 8� Software Upgrade 63,150 2196.5975.0000 Hardware Replacements PC -(1) Graphic Workstation & Software - C&R 4,000 Total 2196.5975.0000 Hardware Replacements 4,000 2196.5978.0000 Misc. Equipment Council Chambers - Visual Aid for Presentations � 1,800 Miscellaneous Items 4,000 Total 2196.5978.0000 Misc. Equipment . 5,800 Total Expenses Revenues 1910.7046.0001 1910.7049.0001 Total Revenues Net Expenses Frm Res - Mnt & Mgmt Syst Trs Reserve - Financial Systems � � � ��� 1,362,602 ,� � 0 1,362,602 City of Pickering 2013 Re-Organization Current Budget Legal & Legislative Services Run Date: 24/Q6/13 10:59 AM 2011 2012 2012 � � Actuals YTD Approved Inc./Dec. �- ����BUd�Bt �� % GHGE. � actuais Budget � ���� 2013 � 2o�z� Expenditures Salaries & Wages 141,946 354,807 330,378 38,648 369,026 11.70°!' Overtime 213 213 0 500 500 '; 0.00%0 Employer Contributions 28,393 77,337 87,426 9,405 96,831 10.76°/a ` Travel 174 107 900 (400) 500 (44.44%)- Cellular Phones 752 635 800 0 800 0:00°l0 . Telephones 2,257 3,202 2,450 (428) 2,022 (17.47%) Subscription & Publications 5,069 5,514 5,250 100 5,350 1�90% Legal Services 0 10,014 10,000 0 10,000 0.00%` Seminars & Education 793 1,124 2,500 0 2,500 0;00%' Insurance Premium 2,574 3,110 3,382 304 3,686 8:99°to Consulting & Professional 87,339 42,363 60,000 0 60,000 0';00% Recpt, Prom & Sp Events 0 509 850 0 850 0:00°10 Memberships 763 2,839 3,000 0 3,000 ` O:OQ% Stationery & Office Supplies 1,414 . 2,914 1,750 1,500 3,250 85.71%. Total Expenditures 271,687 504,688 508,686 49,629 558,315 9.76°!0 Revenues Sale of Services - Legal (1,375) (•1,450) (500) ' 0 (500) ,' 0;00%, Sale of Services - Agreements (63,990) (70,997) (54,000) 0 (54,000) ' p.00�/p Misc Income (10,182) 0 0 0 0' 0.00°!0 Misc Rev 0 (6,734) 0 0 0 O.QO% Total Revenues (75,547) (79,181) (54,500) 0 (54,500) 0.00% Net 196,140 425,507 454,186 49,629 503,815 10;93% a,. ��a: t City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2125 Legal & Legislative Services 2013 Budget Expenditures 2125.1100.0000 Salaries & Wages Base Salaries & Wages 369,026 Total 2125.1100.0000 Salaries 8� Wages 369,026 2125.1200.0000 Overtime To accommodate overtime with participation in the Civic Awards Event 500 Total 2125.1200.0000 Overtime 500 2125.1400.0000 Employer Contributions , This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 96,831 benefits such as dental and optical Total 2125.1400.0000 Employer Contributions 96,831 2125:2110.0000 Travel Parking and mileage 500 Total 2125.2110.0000 Travel 500 2125.2131.0000 Cellular Phones Annual Smartphone Charges - Director, Corporate Services & City Solicitor 800 Total 2125.2131.0000 Cellular Phones 800 2125.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and 2,022 system upgrades Total 2125.2140.0000 Telephones 2,022 2125.2220.0000 Subscriptions & Publicati 2011 LexisNexis @ 220.00 per month 2,640 Canada Law Book 80 Reference material, journals and reports 2,070 Miscellaneous 560 Total 2125.2220.0000 Subscriptions & Publicati 5,350 2125.2320.0000 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. 10,000 These costs are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 10,000 2125.2340.0000 Seminars & Education Topical Seminar - City Solicitor, mandatory CLE (Legal Ed.) 2,000 Topical Seminar - Legal Services Assistant 500 � � _�� City of Pickering 2013 Re Organization Draft Background Information 2125 Legal & Legislative Services J Total 2125.2340.0000 Seminars & Education 2125.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Run Date: 24/06/13 10:51 AM 2013 Budget 2,500 3,686 Total 2125.2370.0000 Insurance Premium 3,686 2125.2392.0000 Consulting & Professional Contract services - Provincial Offences Act (POA) enforcement 50,000 General legal matters 10,000 Total 2125.2392.0000 Consulting & Professional 60,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings 850 Total 2125.2394.0000 Recpt, Prom8�Sp Ev, Gen 850 2125.2395.0000 Memberships General Law Society Memberships Total 2125.2395.0000 Memberships 2125.5300.0000 Stationery & Office Suppl General office supplies - toners, preparation for appeals Filing cabinet Total Expenses s ��� � ��� 1,750 1, 500 Total 2125.5300.0000 Stationery & Office Suppl 3,250 558,315 Revenues 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing documents (500) Total 1413.0000.0000 SALE OF SERVICES - LEGAL (500) 1610.1416.0001 Sale of Serv - Agreements � Revenues from various legal services (50,000) Revenue recovery from registering documents (4,000) Total 1610.1416.0001 Sale of Serv - Agreements (54,000) Total Revenues Net Expenses � ���F (54,500) 503,815 City of Pickering 2013 Re-Organization Current Budget Clerks Office Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals � YTD Approved Inc./Dec. ��BUd��t� ��� %�GHGE. : � Actuals Budget � 2013�� ' � 201�� Expenditures � � �� Salaries & Wages 355,080 339,434 368,764 (14,064) 354,700 ` (3:81%); Overtime 2,320 827 2,090 0 2,090 0;00% Employer Contributions 86,971 89,548 97,758 4,542 102,300 ' 4.65% Conferences 218 1,213 1,500 0 1,500 0.00%.. Travel 62 98 250 0 250 O.QO°lo Cellular Phones 691 846 800 0 800 ` 0:00%" Telephones 4,641 4,537 3,726 (269) 3,457 (7,22%0) Subscription & Publications 46 246 500 (250) 250 (50.00%) Seminars & Education 107 397 500 0 500 ' 0'00% Insurance Premium 3,573 3,537 3,152 284 3,436 - g,p��/a ` Consulting & Professional 0 0 0 0 0'. 0'.00°10 _ Recpt, Prom & Sp Events 178 232 250 250 500 100:00°/a " Memberships 351 613 775 0 775 0.00% Outside Agency Serv 0 0 0 0 0 0:00% = Software/Hardware Maintenance C 0 0 0 27,100 27,100 0:00% ' Stationery & Office Supplies 4,301 1,727 4,000 0 4,000 0:00°/a ; Total Expenditures 458,539 443,255 484,065 17,593 501,658 3:63°10 Revenues Sale of Services-Administration (71,578) (66,3Z5) (65,000) 0 (65,000) 0,00°l0 Lic. & Per-Amusement (105,262) (106,789) (110,000) 0 (110,000) ' Q'.00°!0 ' Licenses & Permits-Marriage (20,444) (23,012) (20,000) 0 (20,000) ; 0.00% Total Revenues (197,284) (196,176) (195,000) 0 (195,000) '! 0.00%` Net 261,255 247,079 ' 289,065 17,593 306,658 6:09%' - �t � �� � � __ = 2122 Clerks Office City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2122.1100.0000 Salaries & Wages Base Salaries & Wages 354,700 Deputy Clerk - Start date July 1, 2013 45,000 Deputy Clerk - Deferred to 2014 (45,000) Total 2122.1100.0000 Salaries & Wages 354,700 2122:1200.0000 Overtime To meet service level/workload commitments and Boards and Committees 2,090 Total 2122.1200.0000 Overtime 2,090 2122.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 102,300 Benefits related with Deputy Clerk position 12,375 Benefits related with Deputy Clerk position - Deferred to 2014 (12,375) Total 2122.1400.0000 Employer Contributions 102,300 2122.1800.0000 Conferences AMCTO Conference Clerk at Blue Mountain - City Clerk Total 2122.1800.0000 Conferences 2122.2110.0000 Travel . Parking & Mileage � Total 2122.2110.0000 Travel 1,500 1,500 250 250 2122.2131.0000 Cellular Phones Annual Blackberry and iPad charges - City Clerk 800 Total 2122.2131.0000 Cellular Phones 800 2122.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrade 3,457 Total 2122.2140.0000 Telephones . 3,457 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Reduced this account by $250 at the Executive (Budget) Committee meeting of February 14, 2013. 500 (250) Total 2122.2220.0000 Subscriptions & Publicati 250 2122.2340.0000 Seminars & Education � _� �4 ��=;� 2122 Clerks Office City of Pickering 2013 Re Organization Draft BaCkgYOUlld iflf01'1'T18t1011 Run Date: 24/06/13 10:51 AM 2013 Budget Business related workshops and seminars for staff education and development 500 Total 2122.2340.0000 Seminars & Education 500 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 3,436 property. (Policy coverage includes: liability; automobile and property). Total 2122.2370.0000 Insurance Premium 3,436 2122.2392.0000 Consulting & Professional � 0 2122.2394.0000 Recpt, Prom, & Spec Event Provide for lunches, coffee, etc. for staff who belong to associations that may hold 500 meetings at Civic Complex Total 2122.2394.0000 Recpt, Prom, & Spec Event 500 2122.2395.0000 Memberships AMCTO membership for City Clerk and Coordinator of Records & Elections 775 Total 2122.2395.0000 Memberships 775 2122.2399.0000 Outside Agency Services 0 2122.2479.0000 Sfwr/Hdwr Maint Contracts Contract - iCompass 27,100 Total 2122.2479.0000 Sfwr/Hdwr Maint Contracts�' 27,100 2122.5300.0000 Stationery & Office Suppl General office supplies 4,000 Total 2122.5300.0000 Stationery & Office Suppl 4,000 Total Expenses Revenues� 501,658 1411.0000.0000 SALE OF SERVICES - CLERKS Death registration, zoning certificates, commissioning, certifications and FOI (65,000) Total 1411.0000.0000 SALE OF SERVICES - CLERKS (65,000) 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licences for raffles, bingos, etc. (Revenue at budgeted levels to reflect (110,000) industry forecasts and 2012 actuals revenue accounts) Total 1513.0000.0000 LIC.&PERMITS - LOTTERIES (110,000) 1519.0000.0000 LIC.&PERMITS - MARRIAGE Issuance of marriage licences (20,000) Total 1519.0000.0000 LIC.�PERMITS - MARRIAGE (20,000) � � s- 2122 Clerks Office Total Revenues Net Expenses City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2aiosi�s �0:5� aM ��� .� 2013 Budget (195,000) 306,658 City of Pickering _ 2013 Re-Organization Current Budget Records Management & Elections Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. Budget % CHGE, Actuais suaget ' . 2013� � 2oTz Expenditures Salaries & Wages 56,736 62,892 62,680 2,719 65,399 < 4.34% Overtime 141 701 1,000 0 1,000 0:00%0 Employer Contributions 16;906 19,796 19,151 1,382 20,533 7,22%- Travel 0 63 250 0 250 ' 0;00% Postage 0 0 � 0 0 0���� 0�;00% ���� Advertising 0 0 0 0 0 0;00% ' Seminars & Education 0 60 150 0 150 0:00% Purch Prnting/Broch/News Ltr 0 0 0 0 0 Q;00% Insurance Premium 1,852 776 670 60 730 8:96% ° Outside Agency Serv 9,745 14,618 16,000 0 16,000 ' Q�QO°lo Software/Hardware Maintenance C 0 0 0 9,230 9,230 ' 0`.00°l0 � Building Rentals 0 0 0 0 0' 0;0010' Rental Misc Equip 0 0 0 0 0' 0.00°10 Stationery & Office Supplies 1,135 196 1,500 (1,000) 500 (66;67%); Total Expenditures 86,515 99,102 101;401 12,391 113,792 ;" 12.22% ' Revenues Transfer from Reserve 0 0 0 0 0 OAD°fo ` Total Revenues 0 0 0 0 0 0:00% Net 86,515 99,102 101,401 12,391 113,792 12.22°%< ' `� �.�``..- City of Pickering 2013 Re Organization Draft Background Information 2191 Records Management & Elections Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2191.1100.0000 Salaries & Wages Base Salaries & Wages 65,399 Total 2191.1100.0000 Salaries & Wages 65,399 2191.1200.0000 Overtime To meet service level/workload commitments 1,000 Total 2191.1200.0000 Overtime 1,000 2191.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2191.1400.0000 Employer Contributions 2191.2110.0000 Travel Various Travel Total 2191.2110.0000 Travel 2191.2121.0000 Postage 2191.2210.0000 Advertising 2191.2340.0000 Seminars & Education AMCTO Zone Meetings 20,533 533 250 250 0 0 150 Total 2191.2340.0000 Seminars & Education 150 2191.2365.0000 ELECT-Purchased Print-New 0 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 730 property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 730 2191.2399.0000 Outside Agency Services Maintain and update municipal voter list. (Includes Datafix lookup for residents, 2,500 $10,000 over four years). Outside shredding services for all depts. (2 new locations) Outside shredding for special Clerks functions MTL - Microimage Technologies - scanning Compliance Audit Committee Total 2191.2399.0000 Outside Agency Services 2191.2479.0000 SfwrLHdwr Maint Contracts Maintenance - Ricoh - Laserfiche � .-� �° ��� 4;000 1, 500 3,000 5,000 16,000 9,230 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2191 Records Management 8� Elections 2013 Budget Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts 9,230 2191.2635.0000 Building Rentals 0 2191.2678.0000 Misc. Equip. Rental 0 2191.5300.0000 Stationery & Office Suppl General Office Supplies 500 Total 2191.5300.0000 Stationery & Office Suppl 500 Total Expenses Revenues 1910.2191.0000 Trsf - Elections Res. Total Revenues . Net Expenses ��� � 113,792 0 0 113,792 City of Pickering 2013 Re-Organization Current Budget Print Shop/Mail Room Run Date: 24/06/13 10:59 i4M 2011 2012 2012 Actuals YTD Approved IncJDec. BUdgef % CHGE. ' Actuals Budget ' 2013 , 20�2 Expenditures Salaries & Wages 90,032 88,656 93,415 (14,266) 79,149 (15.27%) Overtime 0 0 370 630 1,000 170.27% Employer Contributions 26,885 27,476 30,886 (8,337) 22,549 (26.99%) Postage 106,830 106,171 113,000 0 113,000 O.OQ%o Freight, Express & Cartage 5,386 4,549 4,000 0 4,000 0:00% Telephones 2,250 2,165 1,745 (718) 1,027 (41.15%) Insurance Premium 3,207 3,076 2,656 239 2,895 9:00% Consulting & Professional 0 0 0 0 0 0:00% Outside Agency Serv 31,225 31,480 33,000 0 33,000 0:00%0 Stationery & Office Supplies 4,276 3,817 7,000 (2,000) 5,000 (28:57%) Printing Supplies 109,440 110,244 120,000 0 120,000 0.00% Total Expenditures 379,531 377,634 406,072 (24,452) 381,620 (6:02%) Revenues Other Revenue (200) (1,232) 0 0 0 0;00%, Total Revenues (200) (1,232) 0 0 0 0.00%' Net 379,331 376,402 406,072 (24,452) 381,620 (6':02%) � y _ c�v .n � City of Pickering 2013 Re Organization Draft Background Information 2199 Print Shop/Mail Room Expenditures 2199.1100.0000 Salaries & Wages Base Salary & Wages Change to Print Mailroom Clerk I position from F.T. to P.T. Funding used to increase P.T. hours for Animal Shelter position and to create New Term P.T. Animal Shelter position Run Date: 24/06/13 10:51 AM 2013 Budget _ 95,443 (16,294) Total 2199.1100.0000 Salaries 8� Wages 79,149 2199.1200.0000 Overtime To meet service level /workload commitments 1,000 Total 2199.1200.0000 Overtime 1,000 2199.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 32,598 Benefits related with change to Print. Mailroom Clerk I position from F.T. to P.T. (10,049) Total 2199.1400.0000 Employer Contributions 22,549 2199.2121.0000 Posfage Corporate wide postage costs 113,000 Total 2199.2121.0000 Postage 113,000 2199.2122.0000 Freight,Express & Cartage Cost of courier services 4,000 Total 2199.2122.0000 Freight,Express & Cartage 4,000 2199.2140.0000 Telephones This exp,ense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2199.2140.0000 Telephones 2199.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and.property). 1,027 1,027 2,895 Total 2199.2370.0000 Insurance Premium 2,895 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. 33,000 Total 2199.2399.0000 Outside Agency Services 33,000 2199.5300.0000 Stationery & Office Suppl Stationery and envelopes for corporate-wide use. 5,000 •� 5 •'s City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2199 Print Shop/Mail Room 2013 � Budget Total 2199.5300.0000 Stationery & Office Suppl 5,000 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment 120,000 Total 2199.5301.0000 Printing Supplies 120,000 Total Expenses 381,620 Revenues 2199.9990.0000 Other Revenue Total Revenues Net Expenses �.,�� �, 0 0 381,620 By-law City of Pickering 2013 Re-Organization Current Budget Run Date: 24/06/13 10:59 AM 2011 2012 2012 � Actuals YTD � Approved IncJDea 'BUdget � . � � °lo CHGE, �� � � Actuals Budget �� 2013� � �� 2012� Expenditures Salaries & Wages 513,102 543,449 534,371 14,497 548,868 2.71 °lo ' Overtime 4,682 4,635 7,320 0 7,320 0.00°10 Employer Gontributions 118,514 139,050 126,190 7,377 133,567 ' 5.85%'' Uniforms 8,712 8,653 9,000 0 9,000 0.00%0 Travel 482 555 300 0 300 0.00% Cellular Phones 3,444 3,250 6,000 0 6,000 0.00% Telephones 4,118 3,902 3,185 (234) 2,951 (7.35%) Subscription & Publications 526 421 • 500 0 500 0.00%0 Seminars & Education 7,227 5,522 6,400 0 6,400 ' �:00% Insurance Premium 9,231 7,579 5,205 468 5,673 8:99% Ins. Deductible 0 0 2,000 0 2,000 ` p,00%! Recpt, Prom & Sp Events 1,978 0 0 0 0< O.QQ% Memberships 601 1,109 650 400 1,050 61.54% Outside Agency Serv 7,735 15,341 3,300 0 3,300 0.00% Veh - Repairs & Maintenance 11,098 18,414 10,000 5,000 15,000 - 50.00% Software/Hardware Maintenance C 0 0 0 17,950 17,950 0.,00% Forrns 11,092 5,004 10,000 0 10,000 O.OQ%- Gas, Oil Tires 16,033 16,575 17,170 860 18,030 „ 5.01% Supplies & Tools 105 1,469 1,000 0 1,000 Q.00%o Parking - MOT 56,842 66,852 60,000 0 60,000 0.00%' Total Expenditures 775,522 841,780 802,591 46,318 848,909 5:77% Revenues Lic. & Per-Business (152,875) (175,877) (170,000) 0 (170,000) 0.00%0' Lic. & Per-Taxi (33,091) (74,815) (35,000) 0 (35,000) 0.00% ? Fines (772,006) (800,854) (725,000) (25,000) (750,000) , 3:45°/a Other Misc Revenue (13,168) (13,715) (1,000) 0 (1,000) ; 0,00% : Total Reyenues (971,140) (1,065,261) (931,000) (25,000) (956,000) r 2;69%' Net (195,618) (223,481) (128,409) 21,318 (107,091) ' (16:60%) � -� � City of Pickering 2013 Re Organization Draft Background Information 222� B�/-�aW Expenditures 2220.1100.0000 Salaries & Wages Base Salaries & Wages P.T. Licensing Admin Support 24hr/wk P.T. Licensing Admin Support 24hr/wk - Deferred to 2014 . Total 2220.1100.0000 Salaries & Wages Run Date: 24/06/13 10:51 AM 2013 Budget 548,868 39,576 (39,576) 548.868 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required 7,320 Total 2220.1200.0000 Overtime 7,320 2220.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and,optical 133,567 Benefits related with P.T. Licensing Admin Support 5,568 Benefits related with P.T. Licensing Admin Support - Deferred to 2014 (5,568) Total 2220.1400.0000 Employer Contributions 133,567 2220.1900.0000 Uniforms Uniforms, return to previous budget commitment required to ensure officers are professionally outFitted for various job functions. Vests 2220.2110.0000 Travel Officers: Parking & Mileage Tota12220.1900.0000 Uniforms Total 2220.2110.0000 Travel 2220.2131.0000 Cellular Phones qnnual cell phone charges for staff and Blackberry charges for the Manager, By-Law Enforcement Services. Air cards for MLEO laptops (connection fee) Total 2220.2131.0000 Cellular Phones 2220.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades � Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather Network - Cost share between Operations '� a �g� 5,000 4,000 9,000 300 300 5,000 1, 000 6,000 2,951 2,951 500 � 2220 By-law City of Pickering 2013 Re Organization Draft Background Information � Run Date: 24/06/13 10:51 AM 2013 Budget Total 2220.2220.0000 Subscriptions & Publicati 500 2220.2340.0000 Seminars & Education Property Standards Course (OAPSO) � 1,600 � MLEO Course 600 Miscellaneous Courses 800 Training required under Workplace Violence Legislation 3,000 Ontario Traffic Conference , 400 Total 2220.2340.0000 Seminars & Education 6,400 2220.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 5,673 property. (Policy coverage includes: liability, automobile and property). , Total 2220.2370.0000 Insurance Premium 5,673 2220.2371.0000 Insurance Deductible Insurance Deductible , 2,000 Total 2220.2371.0000 Insurance Deductible • 2,000 2220.2395.0000 Memberships Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification. Municipal Law Enforcement Officers Association Membership AMCTO Membership OMMI Membership Total 2220.2395.0000 Memberships � 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of � Pickering Expense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue Monitoring of panic alarms Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintena Servicing of vehicles Total 2220.2457.0000 Vehicle-Repair & Maintena 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - JJ Mackay - Parking Tag Maintenance - Groupe Techna -Parking Mobile Units _���� 600 350 100 1,050 1,000 1,000 1, 300 3.300 15,000 15,000 7,580 9,600 : City of Pickering 2013 Re Organization Draft Background Information 222� B�/-�aW Run Date: 24/06/13 10:51 AM 2013 Budget Maintenance - Identicam - Printer 770 Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 17,950 2220.5302.0000 Forms Various related documents - purchase of parking tickets, taxicab plate forms and daybooks Total 2220.5302.0000 Forms 10,000 10,000 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 15,000 litres @$1.13/litre 16,950 Oil changes and tires 1,080 Total 2220.5900.0000 Gas, Oil, Tires Etc. 18,030 2220.5902.0000 Supplies & Tools Purchase of extraordinary items and additional lights for vehicles. Total 2220.5902.0000 Supplies & Tools 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fines to a driver's licence renewal Total 2220.6000.0000 Parking - MOT Total Expenses Revenues 1512.0000.0000 . LIC & PERMITS - BUSINESS Licence revenue from public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlers, body rub parlours 1;000 1,000 60,000 60,000 848,909 (66,000) Licence revenue from Flea Market (104,000) Total 1512.0000.0000 LIC & PERMITS - BUSINESS (170,000) 1514.0000.0000 LIC & PERMITS - TAXI Taxi Permits � (35,000) Total 1514.0000.0000 LIC 8� PERMITS - TAXI (35,000) 1520.0000.0000 FINES - PARKING/PROSECUT. Parking and other by-law fines from "Plate Denial" Program (750,000) Total 1520.0000.0000 FINES - PARKING/PROSECUT. (750,000) 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law (1,000) Total 2220.9990.0000 OTHER REVENUE (1,000) •g -� � City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2220 B�/-�1W 2013 Budget Total Revenues Net Expenses ��� (956,000) (107,091) City of Pickering 2013 � Re-Organization Current Budget Animal Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUCiget % GHGE. ` Actuals Budget z013 2012 Expenditures Salaries & Wages 225,327 247,009 227,462 30,931 258,393 , 13'60% ' Overtime 13,304 7,839 8,890 3,610 12,500 4,0.61% Employer Contributions 52,300 55,631 56,055 7,350 63,405 13:11% - Uniforms 1,396 1,559 2,000 500 2,500 - 25;00%' Travel � 246 429 300 0 300 : �'��:p0%o��. Cellular Phones 1,947 1,331 1,900 0 1,900 ' 0;00% Telephones 2,976 5,809 5,158 (475) 4,683 ` (g:21%)` Advertising 305 219 600 0 600 0.00% Subscription & Publications 33 93 450 0 150 0:00% ` Seminars & Education 1,277 1,561 1,200 1,400 2,600 116:67%0 ' Insurance Premium 3,709 3,354 2,666 240 2,906 9;00%0,' Ins. Deductible 0 644 0 0 0 O.OQ% < Recpt, Prom & Sp Events 1,952 1,101 2,000 0 2,000 0:00°fo , Memberships 374 376 410 0 410 O.OQ% Outside Agency Serv 75,990 51,428 48,420 (22,319) 26,101 i (46:09%j Build Repairs & Mtce 0 10,590 8,500 3,116 11,616 36:66% Veh - Repairs & Maintenance 2,592 6,821 4,800 (3,000) 1,800 (62.50%) Software/Hardware Maintenance C 0 0 0 1,600 1,600 4:00%0 : Building Rentals 0 0 0 13,899 13,899 0:00% . Stationery & Office Supplies 454 485 500 0 500 0:�0°fo Utilities - Water � 0 479 600 0 600 0;00% Utilities - Hydro 0 4,346 5,000 500 5,500 1D.00%' Utilities - Oil 0 3,582 6,000 0 6,000 0.00% Gas, Oil Tires 8,854 9,302 9,000 2,500 11,500 ° 27.78% ` Supplies & Tools 3,797 6,513 8,000 (1,000) 7,000 ' (12.50%) Shop Supplies 6,577 8,755 8,000 0 8,000 0:00%0 Livestock Killed 1,800 900 2,000 0 2,000 0,00% ; Total Expenditures 405,210 430,156 409,611 38,852 448,463 ' 9.49% Revenues Fines (3,347) (5,235) (2,000) 0 (2,000) 0�00% Licences (69,646) (60,176) (87,000) 17,000 (70,000) (19:54%) Adoptions (23,060) (29,380) (13,000) (5,000) (18,000) ; 38.46% Impound Fees (6,080) (5,636) (4,000) � 0 (4,000) I 0.00% Service Fees (3,350) (4,440) (1,300) 0 (1,300) i• 0.00% < Programs 0 0 0 0 0 p.00°/a , Donations (5) 0 0 0 0 O,OQ% Ont. Specific Grants (1,800) (990) (2,000) 0 (2,000) 0.00%0 Other Agency Grts 0 0 0 0 0' 0.00°lo s `� � ._ City of Pickering 2013 Re-Organization Current Budget Animal Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Ina/Dec. ? BUdCjet '' °(o CHGE. Actuals Budget 2013' 2012 Total Revenues (107,288) (105,857) (109,300) 12,000 (97,300) (10:98%) Net 297,922 324,299 300,311 50,852 351,163 16.93%. � , � ,��� City of Pickering 2013 Re Organization Draft Background Information 2293 Animal Services Expenditures 2293.1100.0000 Salaries & Wages Base Salaries & Wages Increase P.T. Animal Shelter Attendant hours from 20 to 24 hrs/wk/52 wks (Funded from 2199 Print Shop/Mail Room - change to Print Mailroom Clerk I position from F.T. to P.T.) New P.T. Term Shelter Attendant 24hrs/w - Start date April 1, 2013. (Funded from 2199 Print Shop/Mail Room - change to Print Mailroom Clerk I position from F.T. to P.T.) Run Date: 24/06/13 10:51 AM 2013 Budget 236,957 5,214 16,222 Total 2293.1100.0000 Salaries 8� Wages 258,393 2293.1200.0000 Overtime � Overtime - Officer Call-ins, no part-time staff response 9,000 Overtime - Door-to-Door Sales _ 3,500 Total 2293.1200.0000 Overtime 12,500 2293.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 60,389 benefits such as dental and optical Benefits related with Increase 4hrs/wk PT Shelter Attendant Hours 734 Benefits related with New PT Term Shelter Attendant 24hrs/wk 2,282 Total 2293.1400.0000 Employer Contributions 63,405 2293.1900.0000 Uniforms Uniforms to ensure officers are professionally outfitted for various job functions Uniforms for shelter staff 2293.2110.0000 Travel Parking & Mileage Total 2293.1900.0000 Uniforms Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Annual cellphone charges for staff and Blackberry charges for the Supervisor, Animal Services. 2,000 500 2.500 300 300 1,900 Total 2293.2131.0000 Cellular Phones 1,900 2293.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades ��� _.�� 4,683 2293 Animal Services 2293.2210.0000 Advertising City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM . 2013 Budget Total 2293.2140.0000 Telephones 4,683 Advertising 600 Total 2293.2210.0000 Advertising 600 2293.2220.0000 Subscription & Publicati Animal Sheltering and National Animal Control Association Magazines 150 Total 2293.2220.0000 Subscription & Publicati 150 2293.2340.0000 Seminars & Education AASAO Seminar fee (2 x$100) 200 Bite Stick/OC Spray Training (2 x$200) 400 Other Seminars/Workshops + MLEO I Training 2,000 Total 2293.2340.0000 Seminars & Education 2,600 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 2,906 property. (Policy coverage includes: liability, automobile and property). � Total 2293.2370.0000 Insurance Premium 2293.2394.0000 Recpt, Prom & Sp Events To promote Petapolooza and other special events Total 2293.2394.0000 Recpt, Prom & Sp Events _ 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States 2.906 2,000 2.000 300 Municipal Law Enforcement Officers Association 110 Total 2293.2395.0000 Memberships 410 2293.2399.0000 Outside Agency Services Emergency veterinary costs Miscellaneous services (injured wildlife) Disposal of dead animals (wild and domestic) removed from public areas and roads Total 2293.2399.0000 Outside Agency Services 2293.2435.0000 Building Repairs & Maint Cleaning- $21/hour x 8 hours/month Snow removal Waste removal � '� �; 18,601 5,000 2,500 26,101 2,016 2,000 1,000 City of Pickering 2013 Re Organization Draft Background Information 2293 Animal Services Run Date: 24/06/13 10:51 AM 2013 Budget Security for Animal Shelter 900 Mat Rentals -$25 every 2 weeks 700 General repairs • 5,000 Total 2293.2435.0000 Building Repairs & Maint 11,616 2293.2457.0000 Vehicle Repairs & Maint Servicing of vehicle 1,500 Vehicle cleaning once a year ($300 per cleaning) 300 Total 2293.2457.0000 Vehicle Repairs & Maint 1,800 2293.2479.0000 Sfwr/Hdwr Maint Contracts � Maintenance - Animal Shelter 1,600 Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 1,600 2293.2648.0000 Building Rentals Brougham - lease location ($12,300 + HST yearly) 13,899 Total 2293.2648.0000 Building Rentals 13,899 2293.5300.0000 Stationery & Office Supp General office supplies, forms & receipt books 500 Total 2293.5300.0000 Stationery 8� Office Supp 500 2293.5510.0000 Utilities - Water Estimated water costs for Brougham located facility. 600 Total 2293.5510.0000 Utilities - Water 600 2293_5530.0000 Utilities - Hydro � Brougham iocated facility - Budget based on projected 2012 actuals and usage 5,500 Total 2293.5530.0000 Utilities - Hydro 5,500 2293.5540.0000 Utilities - Oil Estimated oil costs for the Brougham facility. 6,000 Total 2293.5540.0000 Utilities - Oil 6,000 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 8,200 litres @$1.13/litre - 2 vehicles 9,266 Oil changes and tires - 2 vehicles 2,234 Total 2293.5900.0000 Gas, Oil, Tires __ 11,500 2293.5902.0000 Supplies & Tools Purchase of license tags Purchase of supplies as required. Cleaning supplies 2,000 2,000 3,000 Total 2293.5902.0000 Supplies 8� Tools 7,000 � �� -__ � � . . . . . .. . . ! . � ' . . City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2293 Animal Services ; 2013 Budget 2293.5903.0000 Shop Supplies To purchase items such as: 0 Animal feed 2,000 Medication 2,500 Microchips 1,400 Litter 800 Other 1,300 Total 2293.5903.0000 Shop Supplies 8,000 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) 2,000 Total Expenses Revenues 1293.1516.0001 Dog Licences Dog Licences 1293.1516.0002 Cat Licences Cat Licences 1293.1516.0003 Other Licences Other Licences 1293.1520.0000 FINES Fines 1293.1570.0001 Dog Adoptions Dog Adoptions 1293.1570.0002, Cat Adoptions Cat Adoptions 1293.1571.0000 IMPOUND FEES Total 2293.7181.0000 Livestock Killed 2,000 448,463 � (55,000) Total 1293.1516.0001 Dog Licences (55,000) (14,000) Total 1293.1516.0002 Cat Licences (14,000) (1,000) Total 1293.1516.0003 Other Licences (1.000) (2,000) Total 1293.1520.0000 FINES (2,000) (5,000) Total 1293.1570.0001 Dog Adoptions (5,000) (13,000) Total 1293.1570.0002 Cat Adoptions (13,000) �� =:� �� �� City of Pickering 2013 � Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2293 Animal Services 2013 Budget Impound Fees (4,000) Tota1�1293.1571.0000 IMPOUND FEES (4,000) 1293.1572.0001 Owner Surrender Service Fees (1,200) Total 1293.1572,0001 Owner Surrender (1,200) 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee (100) Total 1293.1572.0002 Dead Animal Pickup (100) 1293.1573.0001 Obedience Class 0 1516.0000.0000 LIC.&PERMITS - ANIMAL 0 1623.2293.0000 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other (2,000) animals Total 1623.2293.0000 Ont Grant - Animal Contro (2,000) Total Revenues (97,300) Net Expenses 351,163 a� 0 i �� � � � li L1 u En ineerin & Public Works g g The Engineering & Public Works Department is responsible for major capital and road reconstruction projects, parks, & trails development, water resources management; transportation engineering and planning, trafFic operations and development control. It is also responsible for the City's Operations & Fleet Services. pickering.ca January 1, 2013 Ka ., :- ,,.._� i� ._ •�=��i����,��i,;-=r �-; -�,���. il.� �-�1► The Corporation of the City of Pickering Engineering & I'ublic Works Department Administrative Assistant I Director, Engineering & Public Works ��-Nu Administrative Assistanfi I! Employee Gomplement " 12 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 74 lJnion Full-Time (UFT) 8 Union Part-l"ime (l1PT) 46 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Clerk-Typist, Engineering Services � 11-U FTl , Operations & Fleet Water Resources Capital Works & Development Control l"ransportation & Traffic �"`'` Services Infrastructure � � �'� Chart No. 3(a)) (Chart No. 3(b)) (Chart No. 3 c �.�„ ( ( )) (Chart No. 3 (d)) . (Chart No. 3 (e)) Director's Office Employee Complemenfi 3 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT Authorized by: Operations & Fleei Services Employee Compiement 4 Non-Union FT 0 Non-Union PT 57 Union FT 8 Union PT 46 Union FT Term Chief Administrafive Officer Vl/ater Resources Ernployee Complement 2 Non-Union FT 0 Non-Union PT 1 Union FT 0 Union PT Capital Works & Infrastructure Employee Complemen� 1 Non-Union FT 0 Non-Union PT 7 Union FT 0 Union PT January 28, 2013 Development Control Employee CompOemerat 1 Non-Union FT 0 Non-Union PT 6 Union FT 0 Union PT Transpor�ation & Traffic Eraiployee Complement 1 Non-Union FT 0 Non-Union PT 2 Union FT 0 Union PT Chart No. 3 The Corporafiion of the City of Pickering �`� °� _ Engineerirag & Public Works Deparfiment �. ��'� , Operations & Fleet Services Section I� Director, Engineering & Public Works Manager, Operations & Fleet Services' Supervisor, Parks Operations �,w„„ (1-NUFT) �w� � �t,� Foreperson, Parks & Property , (1-U FT) Inspector, Parks Lead Hand, Turt & (1-UFT) Horticulture (1-UFl) Horticulturalist 11-U FT) P,uthorized by: Chief Administrative Officer _ __ _ _ I Administrative Assistant I l (1-N U FT) Secretary, Operations Centre (1-U FT) Receptionist Clerk Typist, Operations Centre Foreperson, Municipal Garage (1-UFT) Operations Centre Service Person (1-U PT Clerk, Municipal Operations (1-U FT) Clerk, Operations Centre (2-U F� Employee Complement 4 Non-Union Full-Time (NUFT) 57 Union Full-Time (UFT) 8 Union Part-iime (UPT) 46 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Repairperson, Small Equipment Mechanic, Municipal Garage Supervisor, Roads Operations (1-UF� (5=UFT) (1-NUFT) Coordina�r, Roads Inspector, & Infrastructure Municipal Maintenance Worker (18-UFT) � Maintenance Infrastructure Labourer (7-UPT & 10-UFTT) (1-UF� (1-UFI� Student Labourer (36-UFT� Fore erson, Roads p Foreperson, Skilled Shop (1-U FT) (1-U F-. Heavy Equipmenf Heauy Equipment Operator I Operator II , (13-UFT) (2-UFI� Lead Hand, Parks & Property fVlaintenance Heavy Equipment Lead Hand, Roads (1-UFT) ' Operatot' III Maintenance �2-�%F� ' !�_IIFT1 January 28, 2013 Chart No. 3 (a) �, �„� �� e�� a� The Corporation of the City of Pickering ��� Engineering & Public Works Department g�j � ' ' . 'm _ ' Water F2esources Section I KE M Director, Engineering & Public Works � Employee Complement � 2 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 1 Union Full-Time (UFT) 0 Union Part-Time (UPT) Manager, Water Resources , 0 Union Full-Time Term (UFTT) (1-NUFT) O Union Part-Time Term (UPTi) Coordinator, Water Resources Water Resources Engineer (1-UFI� (1-NUF� Authorized by: Chief Adminis4rative Officer January 28, 201.3 Chart No. 3 (b) , , ,4� �:�;����-,�� �� , ,-�� ���: .� � 1\ The Corporation of the City of Pickering Engineering & Public Works Department Capital Works & Infrastructure.Section Director, Engineering & Public Works Manager, Capital Works & Infrasfiructure (1-NUFT) I. Employee Gomplement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 7 lJnion Full-Time (UFT) 0 Union Part-Time (IJPT) � 0 Union Full-Time Term (UFTT) 0 Union Parfi-Time Term (UPTT) Sr. Consfirucfiion Sr. Coordinator, Engineering & Coordinator, Roads & Coordinator/Inspector Design Systems Infrastrucfiure Confiracts �A,� - (1-UFT) (1-UFT) (1-UF� ��� . �� Coordinator, Forestry iechnician Construction Management & Design (1-U FT) (2-U Fl� Aufhorized by: Chie�F Administrative Officer _ _ __ _ January 28, 2013 Sr. Coordinator, Landscape & Parks Development (1-UFT) Chart No. 3 (c) ��.,�e I �,�wG �ar� e��` o�, The Corporation of th� City of Pickering ��� Engineering & Public Works Departrnent ' ' ,° _ Development Control Section I KE � � Director; Engineering & Public Works � Manager, Development Control (1—N U FT) Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 6 Union Fufl-Time (UFT) 0 Union.Part-Time (UPT) 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Coordinator, I Technician, Development I Coordinator, Development I Inspector, Development Control Development �4pprovals Approvals Compliance I " (1—UFT) (1—UFT) I (1—UFT) I (3—UFT) Authorized by: Chief Administrative Officer January 28, 2013 Chart No. 3 (d) e��` o� The Corporation of the City of Pickering �4�:� Engineering & Public Works Departmenfi ��� i , .m "= ° Transportation & Traffic Section I� � Director, Engineering & Public Works Manager, Transportation & Traffic . (1—NUFT) y� �: �n���N ��'",W J Coordinator, Traffic Operations (1-U FT) Authorized by: �, Chief Administrative fficer /i � . Employee Complement_ 1 Non-Union Fu11-Time (NUFT) 0 •Non-Union Part-Time (NUPT) � 2 Union Full-Time (UFT) 0 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Coordinator, Transportation Engineering (1—U FT) January 28, 2013 Charf No. 3 (e) City of Pickering 2013 Re-Organization Current Budget Engineering & P�blic Works - Admin. Run Date: 25/06/13 11:51 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. ��� BUdg�� �� `% CHCE : � Actuals Budget � �� 201 � � ` 201� " �� Expenditures Salaries & Wages 215,283 220,364 214,966 1,177 216,143 ' 0:55%' Overtime 0 0 500 0 500 ` 0.00°l0 ` EmployerContributions 44,102 49,933 50,498 (16,235) 34,263 ' (32.;15%) Conferences 0 0 0 0 0 0.00%; Travel 164 6 200 (200) 0 j(100.00%) Cellular Phones 697 640 850 (650) 200 `. (76:47°!0) Telephones 2,835 2,599 2,105 (623) 1,482 (29:60%) Subscription & Publications 46 46 200 (200) 0 (100;00%) Seminars & Education 212 136 800 (500) 300 ' (62:50%j Insurance Premium 3,560 2,146 1,885 170 2,055 �;Q2%, Consulting & Professional 0 14,896 5,000 0 5,000 = '0.00%' Recpt, Prom & Sp Events 184 281 1,000 (1,000) 0-: (900:00°1of Memberships 305 150 340 (340) 0°(100.00%) Photo, Mapping, Printing 0 0 200 0 200 0.00°lor Veh - Repairs & Maintenance 2,535 2,491 2,500 0 2,500 : 0:00% Stationery & Office Supplies 2,005 708 2,500 0 2,500 ' 0,00% Gas, Oil Tires 1,812 2,657 2,020 800 2,820 39.60% Total Expenditures 273,740 297,053 285,564 (17,601) 267,963 (6:16°l0 Net 273,740 297,053 285,564 (17,601) 267,963 ! (6':16%) � .:� � City of Pickering 2013 Re Organization Draft Background Information 2710 Engineering & Public Works - Admin. Expenditures 2710.1100.0000 Salaries & Wages Base Salaries & Wages Re-organization - Transfer of Salary savings to Eng. Serv Admin to help offset the cost of the Mgr., Transportation & Traffic position. 2710.1200.0000 Overtime Overtime Run Date: 25/06/13 11:51 AM 2013 Budget 224,302 (8,159) Total 2710.1100.0000 Salaries & Wages 216,143 500 Total 2710.1200.0000 Overtime 500 2710.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with transfer of Salary savings to Eng. Serv. Admin to help offset the cost of the Mgr., Transporfation & Traffic position Total 2710.1400.0000 Employer Contributions 2710.1800.0000 Conferences 2710.2110.0000 Travel 2710.2131.0000 Cellular Phones Annual Blackberry charges - Director 35,191 (928) 263 0 0 200 Total 2710.2131.0000 Cellular Phones 200 2710.2140.0000 Telephones This e�ense consists of long distance, monthly charges, fax lines, voicemail, and 1,482 system upgrades Total 2710.2140.0000 Telephones 1,482 2710.2220.0000 Subscriptions & Publicati . 0 2710.2340.0000 Seminars & Education Topical Seminar - Administrative Assistant 300 Total 2710.2340.0000 Seminars � Education 300 2710.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 2,055 property. (Policy coverage includes: liability, automobile and property). Total 2710.2370.0000 Insurance Premium 2,055 2710.2392.0000 Consulting & Professional General architectural requirement 5,000 '�p _�'Fs City of Pickering 2013 Re Organization Drafi't Background Information Run Date: 25/06/13 11:51 AM 2710 Engineering & Public Works - Admin. 2013 ' Budget Total 2710.2392.0000 Consulting 8� Professional 5,000 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 0 2710.2395.0000 Memberships 0 2710.2396.0000 Photo,Mapping,Printing Professional services for photography and outside reproduction 200 � Total 2710.2396.0000 Photo,Mapping,Printing 200 2710.2457.0000 Vehicle-Repair & Maintena Vehicle - Repair and maintenance 2,500 Total 2710.2457.0000 Vehicle-Repair.& Maintena 2,500 2710.5300.0000 Stationery & Office Suppl � ° General office supplies & supplies for TRCA 2,500 Total 2710.5300.0000 Stationery 8� Office Suppl 2,500 2710.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 2,000 litres @$1.13/litre 2,260 Oil changes and tires 560 Total 2710.5900.0000 Gas, Oil, Tires Etc. 2,820 Total Expenses ' • 267,963 Total Revenues NetExpenses � �� � 0 0 267,963 City of Pickering 2013 Re-Organization Current Budget Engineering Services Run Date: 24106/13 4:28 PM 2011 2012 2012 � Actuals YTD Approved Inc./Dec. ��: BUdg�t �`% GHGE � � � ac�uais suaget - 2013 � ao�z E�enditures Salaries & Wages 1,357,664 1,681,603 1,657,045 201,031 1,858,076 12.'13% Overtime 41,545 39,674 36,600 3,760 40,360 10.27% : EmployerContributions 333,356 428,108 432,490 69,293 501,783 16:02% Conferences 0 0 0 0 0.: 0_00%;: Uniforms 1,143 1,380 - 2,000 350 2,350 ���' 17.�0%�' Travel 4,085 3,575 7,000 (200) 6,800 (2.86%) Cellular Phones 7,875 9,823 13,400 50 13,450 ` 0.37% Telephones 12,897 9,612 11,719 (945) 10,774 (8�06°10) Advertising 5,037 5,263 7,000 (7,000) 0 (100�Q0%). Subscription & Publications 1,477 242 1,100 1,400 2,500 12Z27% Seminars & Education 8,504 5,435 10,700 2,025 12,725 ' 18.:93%0 Insurance Premium 27,618 32,501 34,767 2,114 36,881 6:08% Ins. Deductible 0 0 3,000 0 3,000 . 0.00% Consulting & Professional 80,351 114,105 697,605 (108,792) 588,813 ' ('15,6Q°lo) Recpt, Prom & Sp Events 225 603 600 600 1,200 100.00% Memberships 6,661 5,084 6,175 1,500 7,675 ` 24.29%0 ' Photo, Mapping, Printing 3,671 2,380 3,000 0 3,000 QAO% Garbage Collection 11,779 7,800 9,000 (9,000) 0 (100.00%) OutsideAgencyServ 361,135 382,919 375,000 35,000 410,000 "- 9.33%a; Roads Repair & Mtce 19,483 24,799 25,000 0 25,000 O:pO% : Veh - Repairs & Maintenance 9,511 11,564 9,000 2,750 11,750 s 30:56% Misc Equip Repairs 301 1,239 1,800 0 1,800 ! p,p0°/Q Software/Hardware Maintenanc... 0 0 0 7,890 7,890 0.00%0 Rental Misc Equip 0 0 200 0 200 ' 0:00%0' Stationery& Office Supplies 3,320 2,671 3,500 500 4,000 14:29% Forms 0 0 200 300 500 150.00% Program Supplies 87,825 85,539 124,000 (124,000) 0;(1D0:00%), Gas, Oil Tires 10,473 9,969 10,680 4,500 15,180 ' 42:13% ; Supplies & Tools 738 3,966 4,250 300 4,550 7:06% Misc. Equipment 0 50,926 60,000 (17,000) 43,000 (28;33%) Total Eupenditures 2,396,674 2,920,780 3,546,831 66,426 3,613,257 ' i;g7% Revenues Sale ofServ DevCntrl (160,115) (305,927) (254,000) 0 (254,000) O:QO% � Transferfrom Reserve 0 0 (168,800) 0 (168,800) ; 0:00%' Trans. from Continuing Studies ... (84,372) (59,626) (212,605) (263,208) (475,813) 123:80% ` OtherRevenue (236,641) (191,888) (260,000) 20,000 (240,000) . (7:F9%) OtherMiscRevenue (21,637) (21,897) (25,000) 0 (25,000) 0�00°/a York Region Funded Proj 0 0 0 0 0 0:00%0 ` ���;y City of Pickering 2013 Re-Organization Current Budget Engineering Services Run Date: 24/06/13 4:28 PM 2011 2012 2012 Actuals YTD Approved IncJDec. BUdget % CHGE Actuals Budget ���� 2013 ", 2012 � Misc Income (12,893) (12,891) (35,625) 35,625 0 ' (100:00%) Total Revenues (515,658) (592,229) (956,030) (207,583) (1,163,613) , 21.71%- Net 1,881,016 2,328,551 2,590,801 (141,157) 2,449,644 �< (5:45%). ��� City of Pickering 2013 Re-Organization Current Budget Engineering Services - Admin. Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. - BUdggt ' % CHGE. actuais Budget �� 2013': �0�2'' � Expenditures Salaries & Wages 963,550 1,179,451 1,140,688 187,679 1,328,367 16:45% ` Overtime 20,885 25,190 26,140 3,760 29,900 � 14,38% Employer Contributions 250,417 314,319 302,074 60,979 363,053 20.19% Conferences 0 0 0 0 0 0:00% Uniforms 346 549 1,000 350 1,350 35.00°1e' Travel 2,524 1,743 2,000 (200) 1,800 (10,00%) Cellular Phones 5,064 4,533 4,500 1,250 5,750 27.78% Telephones 9,666 6,574 9,244 (1,914) 7,330 (20.71%) Subscription & Publications 1,477 242 1,100 1,400 2,500 127.27% Seminars & Education 5,099 1,320 5,700 2,025 7,725 ' 35:53% Insurance Premium 17,448 16,563 14,924 1,343 16,267 9,00% Ins. Deductible 0 0 2,000 0 2,000 0�00% ` Consulting & Professional 80,351 114,105 697,605 (108,792) 588,813 (15.60%) Recpt, Prom & Sp Events 225 603 600 600 1,200 10p.00% Memberships 4,851 4,162 4,575 1,200 5,775 26.23% Photo, Mapping, Printing 3,671 2,380 3,000 0 3,000 I 0:00% Veh - Repairs & Maintenance 6,087 4,063 4,000 2,750 6,750 ' 68.75% Misc Equip Repairs 11 1,239 200 0 200 ' 0,00% Software/Hardware Maintenance C 0 0 0 7,890 7,890 0:00°l0-. Rental Misc Equip 0 0 200 0 200 ° 0:00% Stationery & Office Supplies 3,320 2,671 3,500 500 4,000 14:29°fo Forms 0 0 200 300 500 ' 150:00°/a Gas, Oil Tires 6,220 3,720 6,500 2,000 8,500 ` 30.77% - Supplies & Tools 4 319 200 300 500 150,00%' Misa Equipment 0 50,926 60,000 (17,000) 43,000 (28.33%} Total Expenditures � 1,381,216 1,734,672 2,289,950 146,420 2,436,370 6.39%' Revenues Transfer from Reserve 0 0 (168,800) 0 (168,800) O.QO%' Trans. from Continuing Studies Re (84,372) (59,626) (212,605) (263,208) (475,813) ,' 123:80°l0 Other Revenue (236,641) (191,888) (260,000) 20,000 (240,000) (7,6g%j Total Revenues (321,013) (251,514) (641,405) (243,208) (884,613) '„ 37,92°/a` Net 1,060,203 1,483,158 1,648,545 (96,788) 1,551,757 (5.8710} ,� - = f ��� City of Pickering 2013 Re Organization Draft Background Information 2290 Engineering Services - Admin. Expenditures 2290.1100.0000 Salaries & Wages Base Salaries & Wages New Position - Coordinator, Streetlight Systems - Start Date July 1, 2013 New Position - Coordinator, Streeflight Systems - Start Date July 1, 2013 - Deferred New Position - Technician Parks Development - Start Date July 1, 2014 New Position - Technician Parks Development - Start Date July 1, 2014 - Deferred to 2014 Transfer of salary savings due to Re-Organization to help offset the cost of the Mgr., Transportation & Traffic position New Position - Mgr., Transportation & Traffic Salaries & Wages - Transfer to 2620 Salaries & Wages - Transfer from 2320 Salaries & Wages - Transfer from 2718 Total 2290.1100.0000 Salaries 8� Wages Run Date: 24/06/13 10:51 AM 2013 Budget 1,212,018 30,500 (30,500) 30,500 (30,500) 8,159 16,851 (68,927) 80,133 � 80,133 1.328.367 2290.1200.0000 Overtime Design and Construction 10,000 Traffic and Engineering (Special Events and Data Collection) 3,000 Stormwater Management & Environmental Awareness Events/meetings 8,000 Stormwater Facility Monitoring Program • 2,000 Overtime - Transfer from 2320 5,400 Overtime - Transfer from 2718 2,500 Overtime - Transfer to 2620 (1,000) Total 2290.1200.0000 Overtime 29,900 2290.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with New Position - Coordinator, Streetlight Systems Benefits related with New Position - Coordinator, Streetlight Systems - Deferred Benefits related with New Position - Technician Parks Development �� � 332,602 3,468 (3,468) 3,468 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2290 Engineering Services - Admin. 2013 Budget Benefits related with New Position - Technician Parks Development - Position (3,468) Deferred to 2014 Benefits related with transfer of salary savings due to Re-Organization to help offset the cost of the Mgr., Transportation & Traffic position 2,843 Benefits related with transfer of Salaries & Wages to 2620 �(22,146) Benefits related with tr"ansfer of Salaries & Wages from 2320 24,877 Benefits related with transfer of Salaries & Wages from 2718 24,877 Total 2290.1400.0000 Employer Contributions 363.053 2290.1800.0000 Conferences 0 2290.1900.0000 Uniforms As per the Collective Agreement, Personal Protective Equipment Uniforms - Transfer from 2320 Uniforms - Transfer from 2718 Total 2290.1900.0000 Uniforms 2290.2110.0000 Travel Parking & Mileage Travel - Transfer to 2620 Total 2290.2110.0000 Travel 2290.2131.0000 Cellular Phones ' Cellular Phone and Blackberry Charges. Blackberries are assigned to the Division Head, Engineering Services, Supervisor, Engineering & Capital Works and the Coordinator, Construction/Inspector. Annual Blackberry Charges - Coordinator, Roads & Infrastructure Contracts - Transfer from 2320 Cellular Phone - Transfer from 2718 Cellular Phone (Coordinator, Environmental Awareness) - Transfer to 2620 Total 2290.2131.0000 Cellular Phones 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 750 300 300 1.350 2, 000 (200) 1, 800 5,000 800 250 (300) 5,750 6,843 Telephone budget reallocation due to Re-organization 487 Total 2290.2140.0000 Telephones 7,330 2290.2220.0000 Subscriptions & Publicati �� _�� City of Pickering 2013 Re Organization Draft Background Information � Run �ate: 2aio6i�3 �o:s� AM 2290 Engineering Services - Admin. Reference material, standards, regulations, AutoCad publications, safety legislations Traffic & Transportation Manuals Development Control - Transfer from 2610 2013 Budget .�� 900 1,000 Total 2290.2220.0000 Subscriptions 8� Publicati 2,500 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops 1,000 Certified Engineering Technician Professional Practice Exam - Coord. Water Resources Institution of Transportation Engineers Workshop - Coord. Transportation Eng.. OGRA Supervisory skills for Transportation & Public Works Training CPTED Level 2- Coord., Landscape & Parks Development Ontario Traffic Council Workshops (Coord. Traffic Oper. & Coord. Transp. Eng) Professional Traffic Operations Engineer Exam - Coord. Transportation Eng. IPM Symposium - Coord, Forestry Management - Transfer from 2718 ISAO Conference (Niagara Falls) - Coord, Forestry Management - Transfer from 2718 OPA Summer Operational Forum - Coo�d, Forestry Management - Transfer from 2718 Municipal Certified Arborist (level above certified arborist) - Transfer from 2718 Total 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 2290.2371.0000 Insurance Deductible Insurance Deductible ��� 1,500 1,825 700 1,000 150 150 800 100 200 7,725 16,267 Total 2290.2370.0000 Insurance Premium 16,267 Total 2290.2371.0000 Insurance Deductible 2290.2392.0000 Consulting & Professional , Centralized Collision Reporting Program (shared services with Region of Durham) Annual Average Daily Traffic (AADT) Count Program ��� 2,000 2.000 3,000 5,000 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2290 Engineering Services - Admin. ` 2013 Budget Pre-Engineering - Soils Investigation, Surveys & Utility Locates for Capital Works Projects Stormwater Management/Geotechnical Peer Review Transportation Master Plan (TMP) Transportation Master Plan (TMP) - Deferred to 2014 Total 2290.2392.0000 Consulting & Professional 2290.2392.0001 Consulting - Funded from Continuing Studies Res. Funded from Cont. Studies Res - Whitevale Drainage Study (PO 200700) Funded from Cont. Studies Res - Downtown Stormwater Diversion Study Phase 1 (PO 210856) . Funded from Cont. Studies Res - Seaton technical plan review for storm water management ($75,000 funded by developers) (PO 210857) Funded from Cont. Studies Res - Downtown Stormwater Diversion Study Phase 2 (PO 220647, Res 140/12, TRCA) � Funded from Cont: Studies Res - Duffins Creek Hydrology Update (PO 220107) Total 2290.2392.0001 Consulting - Funded from Continuing Studies Res. 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Utilities Coordination/Traffic Advisory Meetings Miscellaneous Meetings / Functions / Promotional Events Development Control--Host Utility Coordination Meeting--approximately 20 people - Transfer from 2610 10,000 20,000 , 150,000 (150,000) 38,000 11,544 59,319 81, 846 396,558 1, 546 550,813 200 700 300 Total 2290.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 1,200 2290.2395.0000 Memberships Association of Professional Engineers of Ontario - Division Head, Sr. Water Resources & Envir. Eng., Water Resources Eng., Coord Trans Eng Association of Technicians 8� Technologists -(6) Supervisor, Eng. & Capital Works, Constr. Coord/Insp., Design Tech. (2), Coord., Water Resources, Coord, Traffic Operations. Durham Public Works Association - Supervisor, Eng. & Capital Works Municipal Engineers Association (1) - Division Head Ontario Association of Landscape Architects - Coordi. Parks & Landscape Development . '�.�� 1,000 1,450 150 100 600 City of Pickering 2013 Re Organization Draft Background Information 2290 Engineering Services - Admin. Ontario Municipal Management Institute - Supervisor, Eng. & Capital Works & Coord., Construction/Inspector � Association of Road Supervisors - Construction Inspector/Coord. Canadian Association of Certified Planning Technicians (Constr. & Design Tech.) CPTED Ontario Membership - Coord. Landscape & Park Institution of Transportation Engineers - Coord. Transportation Eng. & Coord. Traffic Oper. Professional Traffic Operations Engineer Exam - Coord. Transportation Eng. Ontario Traffic Council (City Membership) OntarioAssoc. of Certified Engineering Technicians and Technologists - Coordinator, Roads & Infrastructure Contracts - Transfer from 2320 International Society of Arboriculture - Coord, Forestry Management - Transfer from 2718 Society of Municipal Arborists - Coord, Forestry Management - Transfer from 2718 Total 2290.2395.0000 Memberships 2290.2396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintena Repairs to Division's utility vehicles (4) Vehicle - R&M - Transfer from 2320 Vehicle - R&M - Transfer from 2718 Total 2290.2457.0000 Vehicle-Repair & Maintena 2290.2478.0000 Misc.Equipment Repairs & Radar gun; traffic counting classifier and portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs 8� 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - RTA - Fleet Maintenance Maintenance - Traffic Engineering, Software (TES) Maintenance - ESRI mapping software Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts 2290.2678.0000 Misc Equipment Rentals � �� ��s Run Date: 24/06/13 10`51 AM 2013 Budget 250 150 200 50 500 275 500 200 275 75 5,775 3,000 3,000 4,500 1,000 1,250 6,750 200 200 2,500 1,290 4,100 7.890 City of Pickering 2013 Re Organization Draft Background Information 2290 Engineering Services - Admin. Miscellaneous equipment rentals Total 2290.2678.0000 Misc Equipment Rentals 2290.5300.0000 Stationery & Office Suppl General office supplies Development Control--Design Standards Manual--Binders, tabs and spines - Transfer from 2610 Run Date: 24/06/13 10:51 AM 2013 Budget f��iI�7 ��I�] 3,500 500 Total 2290.5300.0000 Stationery & Office Suppl 4,000 2290.5302.0000 Forms Material testing forms Work permits, Inspection FiIVPooI Permits - Development Control - Transfer from 2610 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 3,100 @ $1.13/litre Oil changes and tires Gas, Oil, Tires - Transfer from 2320 Gas, Oil, Tires - Transfer from 2718 Total 2290.5302.0000 Forms 200 300 500 3,503 497 1,000 3,500 Total 2290.5900.0000 Gas, Oil, Tires Etc. 8,500 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, pond 500 monitoring supplies Total 2290.5902.0000 Supplies & Tools 500 2290.5978.0000 Misc. Equipment Stormwater Facility Monitoring Program equipment/supplies (various items such as 40,000 pressure transducers and loggers, weirs and stilling wells, water samplers and loggers, rain gauge and logger, secchi disk, water sampling analysis and bottles) Boat and various accessories (oars, life jackets) 3,000 Total 2290.5978.0000 Misc. Equipment 43,000 Total Expenses Revenues 2,436,370 1910.�048.0001 Trsf. From Res. - Seaton App Fees Funding for two positions (168,800) Total 1910.7048.0001 Trsf. From Res. - Seaton App Fees (168,800) ��� City of Pickering 2013 Re Organization Draft Background Information 2290 Engineering Services - Admin. 1911.2290.0000 Trsf frm Res - MPE Funding from Cont. Studies Reserve - Whitevale Drainage Study Funded from Cont. Studies Reserve - Downtown Stormwater Diversion Study Phase 1 Funded from Cont. Studies Reserve = Seaton technical plan review for storm water management Funded from Cont. Studies Reserve - Downtown Stormwater Diversion Study Phase 2 Run Date: 24/06/13 10:51 AM 2013 Budget (11,544) (59,319) (6,846) (396,558) Funded from Cont. Studies Reserve - Duffins Creek Hydrology Update (1,546) Total 1911.2290.0000 Trsf frm Res - MPE (475,813) 2290.9990.0000 Misc Income York Region funding of staff related to Southeast Collector Trunk Sewer (2013 is the final year for this revenue) Funding from developer (Subdivision SP 2008-01, SP2005-04, SP2008-08 ) Funding from landowners - Seaton related Tech/Review Assistance NFSR component � Total Revenues Net Expenses (125,000) (40,000) (75,000) Total 2290.9990.0000 Misc lncome (240,000) ''� '9'�y vm'�i '�.ni' (884,613) 1,551,757 � City of Pickering 2013 Re-Organization Current Budget Crossing Guards Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. Blldget % CHGE. � �Actuals � Budget �� 2013 - ' 201� Expenditures Insurance Premium 2,850 2,810 2,492 224 2,716 ` 8a99% '' Outside Agency Serv 361,135 382,919 375,000 35,000 410,000 9.33% ' Total Expenditures 363,985 385,729 377,492 35,224 412,716 9.33%- Net 363,985 385,729 377,492 35,224 412,716 9:33% r � � �'� City of Pickering 2013 " Re Organization Draft Background Information 2230 Crossing Guards Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2230.2370.0000 Insurance Premium Insurance premium cost allocation 2,716 : Total 2230.2370.0000 Insurance Premium 2,716 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Tender T-17-2012 (Year 1/2) . 410,000 Total 2230.2399.0000 Outside Agency Services 410,000 Total Expenses 412,716 Total Revenues Net Expenses _��� 0 412,716 City of Pickering 2013 � Re-Organization Current Budget Environmental Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc.lDec. B�Udg�t; ���� % CHGE. � � � Actuals Budget ' 2013- � 2012�� Expenditures Advertising 5,037 5,263 7,000 (7,000) 0 (100.00%); Insurance Premium 1,186 1,117 931 (931) 0 (100.00%) Garbage Collection 11,779 7,800 9,000 (9,000) 0 (100:00%a) Program Supplies 87,825 85,539 124,000 (124,000) 0 (100.00%) Total Expenditures 105,827 99,719 140,931 (140,931) 0 (100;00°/o) Revenues York Region Funded Proj 0 0 0 0 0' 0:00% Misc Income (12,893) (12,891) (35,625) 35,625 0 - (100.00%) Total Revenues (12,893) (12,891) (35,625) 35,625 0 (100.00%) Net 92,934 86,828 105,306 (105,306) 0' (10Q00%o) ,��� ��� City of Pickering 2013 Re Organization Draft Background Information 2430 Environmental Services Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2430.2210.0000 Advertising Advertise programs/events within publications (Durham Green Life/SNAP/Retail 7,000 Pages, News Advertiser) Advertising - Transfer to 2620 (7,000) Total 2430.2210.0000 Advertising 0 2430.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and { 1,015 property. (Policy coverage includes: liability, automobile and property). Insurance premium budget reallocation due to Re-organization (1,015) Total 2430.2370.0000 Insurance Premium 0 2430.2398.0000 Garbage Collection Garbage Bag Tag purchases (approx 6,000 tags purchased/year at $1.50/tag) (expense is offset by revenue from the program) Garbage Collection - Transfer to 2620 Total 2430.2398.0000 Garbage Collection 2430.5320:0000 Program Supplies Promotional Activities & Materials Corporate Awareness Community Awareness Event Management Dog Waste Diversion (14 Parks) Community Clean-ups "WaterFowl Management Program (includes goose relocation, egg oiling) Social Marketing Pesticide Control Program Supplies - Transfer to 2620 Total 2430.5320.0000 Program Supplies Total Expenses Revenues. 2430.9990.0000 Misc Income Creative Outdoor Advertising (COA) Waste bin advertising program Garbage Bag Tag sales York Region funding for South East Collector enhancements (Year 2 of 4) :� �� • 111 (9,000) 0 5,000 2,000 4,000 33,000 4,000 6,000 5,000 (59,000) 0 0 (1,625) (9,000) (25,000) City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2430 Environmental Services 2013 Budget Misc. Income - Transfer to 2620 , 35,625 Total 2430.9990.D000 Misc Income 0 Total Revenues Net Expenses .��� 0 0 City of Pickering 2013 Re-Organization Current Budget Development Control Run Date: 24/06/13 10:59 AM � 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdg@t % CHGE. � � actuais Budget � ���� 2013 � 20�2� Expenditures Salaries & Wages 394,114 502,152 516,357 13,352 529,709 2.59°/a' Overtime 20,660 14,484 10,460 0 10,460 0.00% Employer Contributions 82,939 113,789 130,416 8,314 138,730 ' 6.37% Uniforms 797 831 1,000 0 1,000 0.00% : Travel 1,561 1,832 5,000 0 5,000 0.00% i Cellular Phones 2,811 5,290 8,900 (1,200) 7,700 ' (13.48%); Telephones 3,231 3,038 2,475 969 3,444 39.95% '! Seminars & Education 3,405 4,115 5,000 0 5,000 pA0% Insurance Premium 6,134 12,011 16,420 1,478 17,898 9.00% Ins. Deductible 0 0 1,000 0 1,000 < 0.00% � Memberships 1,810 922 1,600 " 300 � 1,900 � 1�8.75%� Roads Repair & Mtce 19,483 24,799 25,000 0 25,000 '! 0.00%a Veh - Repairs & Maintenance 3,424 7,501 5,000 0 5,000 ' 0:00°/o Misc Equip Repairs ° 290 0 1,600 0 1,600 0`.00%' Gas, Oil Tires 4,253 6,249 4,180 2,500 6,680 ' 59:81% Supplies & Tools 734 3,647 4,050 0 4,050 0.00°/a ; Total Expenditures 545,646 700,660 738,458 25,713 764,171 ' 3.48%0 Revenues Sale of Serv-Dev Cntrl (160,115) (305,927) (254,000) 0 (254,000) • 0.00°l0 Other Misc Revenue . (21,637) (21,897) (25,000) 0 (25,000) ; 0:00% Total Revenues (181,752) (327,824) (279,000) 0 (279,000) 0.00%' Net 363;894 372,836 459,458 25,713 485,171 5:60/a ��� . City of Pickering 2013 Re Organization Draft Background Information 2613 Development Control Expenditures 2613.1100.0000 Salaries & Wages Base Salaries & Wages 2613.1200.0000 Overtime Development Review Servicing Inspection Confined Space Inspection Maintenance Inspection Complaints / Site Visits Run Date: 24/06/13 10:51 AM 2013 Budget 529,709 Total 2613.1100'.0000 Salaries & Wages 529,709 2,100 4,700 1,000 560 2,100 Total 2613.1200.0000 Overtime 10,460 2613.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 2613.1900.0000 Uniforms As per the collective agreement 2613.2110.0000 Travel Mileage and Parking 138,730 Total 2613.1400.0000 Employer Contributions 138,730 1, 000 Total 2613.1900.0000 Uniforms 1,000 5,000 Total 2613.2110.0000 Travel 5,000 2613.2131.0000 Cellular Phones 5 Air Cards for Toughbook Laptops ($45.00 per month) Cellular Phone Charges Charges for five (5) Blackberry's -(Manager, Coord. Dev. Compliance, 3 Inspectors) Total 2613.2131.0000 Cellular Phones 2613.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades 2,700 1, 000 4,000 7.700 3,444 Total 2613.2140.0000 Telephones 3,444 2613.2340.0000 Seminars & Education General Education Assistance First Aid/CPR-C Recertification--(6 staff @$50.00 each) - all Dev. Cntl staff �, �� 1, 700 300 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2613 Development Control 2013 Budget Certified Inspector of Sediment & Erosion Control (3 @$1,000 each) - 3 Inspectors 3,000 Total 2613.2340.0000 Seminars 8� Education 5,000 2613.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 17,898 property. (Policy coverage includes: liability, automobile and property) Total 2613.2370.0000 Insurance Premium 17,898 2613.2371.0000 Insurance Deductible Insurance Deductible 1,000 Total 2613.2371.0000 Insurance Deductible 1,000 2613.2395.0000 Memberships Assn of Technicians & Technologists--(5 staff @$200) 1,000 Association of Ontario Road Supervisors Renewal Fee--1 staff 200 Durham Public Works Assn--1 staff 150 CISEC (4 @ $75.00 each) � 300 P. Eng Fees 250 Total 2613.2395.0000 Memberships 1,900 2613.2407.0000 Road Maintenance Curb Cuts and Newspaper Pads 25,000 Total 2613.2407.0000 Road Maintenance 25,000 2613.2457.0000 Vehicle-Repair & Maintena Repairs to four department utility vehicles 5,000 Total 2613.2457.0000 Vehicle-Repair & Maintena 5,000 2613.2478.0000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. 1,600 Tota12613.2478.0000 Misc.Equipment Repairs & 1,600 2613.5900.0000 Gas, Oil, Tires Etc. Fuel - Unleaded 5,500 litres @$1.13/Iitre 5,650 Oil changes and tires 1,030 Total 2613.5900.0000 Gas, Oil, Tires Etc. 6,680 2613.5902.0000 Supplies & Tools � Confined space entry equipment & various sundry items (i.e. hammers, tape 4,050 measures) Total 2613.5902.0000 Supplies & Tools 4,050 -� �� �.�. ; City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2613 Development Control 2013 Budget Total Expenses Revenues 1429.0000.0000 SALE OF SERV-DEV CNTRL General Inspection Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of Ways � Cify's component of fees associated with Ministry of Environment & Energy Certificate of Approval for storm sewer installation related to development 764,171 (200,000) (12,500) (2,000) Provision for overtime chargeback (10,000) Pool Enclosure Permits (4,500) TopsoiUFill Permits (25,000) Total 1429.0000.0000 SALE OF SERV-DEV CNTRL (254,000) 2613.9990.0000 Other Revenue Curb Cuts / Newspaper Pads / Sidewalk Repairs (25,000) Total 2613.9990.0000 Other Revenue (25,000) Total Revenues Net Expenses -� � � (279,000) 485,171 City of Pickering 2013 Re-Organization Current Budget Operations & Fleet Services Run Date: 28/06/13 9:16 AM • 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdge# % CHGE actuais Budget � ��� :201�3 2oa2 E�enditures Salaries & Wages 5,192,081 5,287,619 5,163,541 127,376 5,290,917 2.47% Overtime 320,451 276,270 297,980 (31,360) 266,620 (10,,52%) EmployerContributions 1,122,609 1,230,712 1,245,876 68,301 1,314,177 : 5.48% Conferences 0 0 0 0 0 0:00°/a Uniforms 67,622 62,096 60,000 (600) 59,400 ' (1:00%) Travel 1,559 1,068 4,250 (2,100) 2,150 (49.41%0) Freight, E�ress & Cartage 826 748 600 0 600 ' O.QO% Environmental Charges 284 245 0 0 0 ,0,00% CellularPhones 8,190 9,049 11,650 (3,200) 8,450 ` (27,47%0) Telephones 31,675 30,206 29,218 (3,815) 25,403 -_ (13:06°!0) Subscription & Publications 214 105 900 0 900 OAO% Seminars & Education 15,065 25,601 29,750 (4,970) 24,780 (16,71%)' Insurance Premium 171,158 296,925 384,773 34,629 419,402 9�00%' Ins. Deductible 19,945 46,847 39,000 0 39,000 0�00%'. Consulting & Professional 93,614 42,691 63,759 (24,91.5) 38,844 ,: (39:08%) Recpt, Prom & Sp Events 5,210 4,768 5,400 (300) 5,100 (5:56°10} Memberships 5,290 4,610 6,345 (550) 5,795 (8:67%) Photo, Mapping, Printing 0 0 200 0 200 ' p:00°/o Outside Agency Serv 22,224 17,787 42,900 (10,000) 32,900 (23.31 °!o) Rpr & Mnt - Winter Control 785,197 586,193 650,000 (25,000) 625,000 ' (3.85%) Rpr & Mnt - Contract Services 679,925 384,908 579,000 0 579,000 0.00%' RprMain. MaintMater 551,231 585,852 575,000 0 575,000 ` 0.00% HighwayAids - Repair Maint. 150,684 140,437 140,000 0 140,000 0:00% Parks Repairs & Maintenance 104,469 61,182 90,000 0 90,000 A.00% Build Repairs & Mtce 338,903 330,216 302,950 20,000 322,950 6.60%' Tree Maintenance 85,560 131,538 125,000 100,000 225,000 80.00%' Lighting & RepairMaint. 12,198 10,639 20,000 (5,000) 15,000 (25.00%) Veh - Repairs & Maintenance 326,494 327,547 332,500 (27,250) 305,250 (8.20%) Misc Equip Repairs 743,276 770,907 795,000 53,000 848,000 6,67% - Grounds Upkeep 350,316 286,818 365,500 0 365,500 ' 0.00%' Building Rentals 43,201 41,019 50,000 0 50,000 ` 0.00% Rental Misc Equip 94,109 146,481 141,000 0 141,000 0.90% ` Stationery & O,ffice Supplies 7,322 5,311 5,500 0 5,500 0.00°l0 Forms 4,031 3,144 6,000 (1,000) 5,000 (16.67%) Program Supplies 27,666 52,367 50,000 0 50,000 : 0�00% Utilities - Water 25,677 30,110 24,200 13,000 37,200 � 53:72% Utilities-Gas 25,047 15,172 23,090 (6,590) 16,500 `' (28;54%) Utilities - Hydro 695,106 758,697 702,480 65,920 768,400 9,38°/a � �. � City of Pickering 2013 Re-Organization Current Budget Operations & Fleet Services Run Date: 28/06/13 9:16 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdget �' % CHGE Actuals Budget 2013 2012 Utilities -Oil 2,790 0 4,200 (4,200) 0'I (100:00%0) Small Tools 8,630 11,131 6,000 0 6,000 0:00% Gas, Oil Tires 499,549 516,856 521,160 (20,154) 501,006 (3:87%) Fertilizer, Grass Etc. 37,923 47,335 66,000 (5,000) 61,000 (7:58%} Supplies & Tools 4,799 14,315 14,000 2,500 16,500 ` 17:86% Shop Supplies 35,363 40,096 30,000 5,000 35,000 16:67%" Misc. Equipment 45,941 35,606 53,200 (3,000) 50,200 ' (5.64%) Other Minor Fixed Assets 22,339 183,083 279,000 3,187 282,187 ' 1.�4% ' Other Infrastructure 30,293 0 0 0 0 0'00%0 Taxes Tenant 309,169 340,146 320,060 0 320,060 0:00% Total Expenditures 13,125,225 13,194,453 13,656,982 313,909 13,970,891 2.30°Io'` Revenues Sale of Services - Public Works (13,100) (32,725) (25,000) 0 (25,000) , 0;00%0 OtherAgencyGrts (30,240) (15,400) 0 0 0' 0:00%0 Trans. from Continuing Studies ... (75,944) 0 (19,759) (85) (19,844) 0.43°l0 Transferfrom Reserve Fund 0 (151,091) (230,000) 0 (230,000) - 0:00°Lo Misc. Revenue ' 0 0 0 0 0 0.00%a ` Vending Machines (368) (551) (600) 0 � (600) 0.00% Rentals (31,392) (31,542) (24,600) 0 (24,600) 0.00% Other Revenue (11,787) (3,710) 0 0 0 0,00% OtherMiscRevenue (213,923) (195,710) (151,210) 0 (151,210) I 0.00%' Netted Revenue (494,464) (484,947) (368,350) 0 (368,350) '; 0.00%' Total Revenues (871,218) (915,676) (819,519) (85) (819,604) 0:01°!0 Net 12,254,007 12,278,777 12,837,463 313,824 13,151,287 244% � � �; City of Pickering 2013 Re-Organization Current Budget Operations Admin Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals � YTD � Approved IncJDec. ��:BUdgL'tr !,% CHGEo` ` � � actuais Budget �Z013 � 2q�2� " � Expenditures � ���� � Salaries & Wages 502,125 390,020 444,628 (71,933) 372,695 (16.1$%) Overtime 15,801 3,668 10,460 (3,460) 7,000 , (33;08%) EmployerContributions 109,751 101,366 128,694 (14,456) 114,238 (11.23%) Conferences 0 0 0 0 0 0.00%0' Travel 213 213 2,000 (1,500) 500 (75.00°/a) Cellular Phones 566 647 3,150 (2,350) 800 (74.60%)'. Telephones 2,885 3,888 3,130 794 3,924 i 25.37%' Subscription & Publications 0 0 200 0 200 OAOn/o Seminars & Education 867 5,454 5,420 (2,550) 2,870 `' `(47.05°l0); Insurance Premium 3,255 5,387 3,996 360 4,356 9.01°l0 Ins. Deductible 0 0 2,000 0 2,000 0.00°l0 Consulting & Professional 5,007 0 0 0 0: 0:00°fa:` Recpt, Prom & Sp Events 231 1,337 1,500 (500) 1,000 ` (33.33°l0) Memberships 605 0 400 0 400 0:00°l0 Stationery & Office Supplies 7,322 5,311 5,500 0 5,500 O,QOpIo ' Total Expenditures 648,628 517,291 611,078 (95,595) 515,483 ` (15.64°/a Revenues ` Other Revenue (6,082) (3,710) 0 0 0:; 0,00% Total Revenues (6,082) (3,710) 0 0 0� O�pO°lo -' Net 642,546 513,581 611,078 (95,595) 515,483 ' (15�64%} ��e �.�� ' City of Pickering ' 2013 Re Organization Draft Background Information 2500 Operations Admin Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2500.1100.0000 Salaries & Wages Base Salaries & Wages 372,695 Total 2500.1100.0000 Salaries 8� Wages 372,695 2500.1200.0000 Overtime Transfer of overtime budget from Operations & Emergency Services - Admin 7,000 (2710) Total 2500.1200,0000 Overtime 7,000 2500.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 114,238 benefits such as dental and optical Total 2500.1400.0000 Employer Contributions 114,238 2500.1800.0000 Conferences 0 2500.2110.0000 Travel Parking & Mileage 500 Total 2500.2110.0000 Travel 500 2500.2131.0000 Cellular Phones Annual Blackberry Charges - Manager, Municipal Operations & Fleet Services 800 Total 2500.2131.0000 Cellular Phones 800 2500.2140.0000 Telephones This expense consists of long distance monthly charges, fax lines voicemail and system upgrades. Total 2500.2140.0000 Telephones 2500.2220.0000 Subscriptions & Publicati To enhance Division's resource library Total 2500.2220.0000 Subscriptions & Publicati 2500.2340.0000 Seminars & Education � First Responder Training - 3 staff CPR & First Aid Training - 2 staff Health & Safety seminars and workshops Business related workshops & seminars Various Training Institutes and Tradeshows for Manager Total 2500.2340.0000 Seminars & Education 2500.2370.0000 Insurance Premium n� � �;` 3,924 3.924 200 200 300 70 500 1,000 1,000 2.870 City of Pickering 2013 Re Organization Draft Background lnformation Run Date: 27/06/13 2:08 PM 2500 Operations Admin 2013 Budget Annual cost of insurance policy that provides protection for municipal activities and 4,356 property. (Policy coverage includes: liability, automobile and property). � Total 2500.2370.00001nsurance Premium 4,356 2500.2371.0000 Insurance Deductible Insurance deductible for low dollar value claims. 2,000 Total 2500.2371.0000 Insurance Deductible 2,000 2500.2392.0000 Consulting & Professional 0 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, #unctions & promotional events 1,000 Total 2500.2394.0000 Recpt, Prom & Sp Events 1,000 2500.2395.0000 Memberships Business related memberships 400 Total 2500.2395.0000 Memberships 400 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres - transfer from cost centre 2315. 5,500 Total 2500.5300.0000 Stationery & Office Suppl 5,500 Total Expenses Total Revenues Net Expenses -�� 515,483 0 515,483 Property Maintenance City of Pickering 2013 Re-Organization Current Budget Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdCjet i" % CHGE. ; � - Actuals Budget �� 2013� 2q72- Expenditures Safaries & Wages 257,118 292,301 300,218 6,558 306,776 • 2.18°!0 Overtime 22,236 18,972 20,910 0 _ 20,940 '; O:QO%'. Employer Contributions 56,717 65,043 66,852 3,794 70,646 ` 5.68% Uniforms 1,851 2,195 2,000 0 2,000 0.00% Cellular Phones 803 1,241 1,000 400 1,400 i 40.00%0 Seminars & Education 0 853 1,620 (670) 950 (41:36%)', Insurance Premium � 6,179 5,955 5,080 457 5,537 �>� 9,�00%0 ' Ins. Deductible 222 0 0 0 0: O:OQ°/a : Recpt, Prom & Sp Events 276 116 700 (400) 300 ' (57;'14%): Outside Agency Serv 0 0 6,000 0 6,000 ' � 0;00°la Tree Maintenance 85,560 131,538 125,000 100,000 225,000 ' �80.00% ;. Lighting & Repair Maint. 12,198 10,639 20,000 (5,000) 15,000 (25::00%) Veh - Repairs & Maintenance 1,787 1,688 4,000 0 4,000 0.00°l0 Misc Equip Repairs 18,575 � 11,327� 15,000 0 15,000 �, O.b9°Io �:_ Grounds Upkeep 133,597 63,518 95,000 0 95,000 ' O,pO°l ; Rental Misc Equip 15,875 29,947 42,000 3,000 45,000 7_14°/a Utilities - Hydro � 0 0 0 0 0��'' �0�00%�` Gas, Oil Tires 17,722 8,010 19,520 (5,024) 14,496 •(25,:74%) , Supplies & Tools 0 0 0� � 0 0�.- �. 0,00%'�� Misc. Equipment 8,760 11,301 14,600 0 14,600 : 0.00% Other Minor Fixed Assets 5,115 0 25,000 (15,000) 10,000 ��� (60.00�Ia}'; Total Expenditures 644,591 654,644 764,500 88,115 852,615 ' 11:53°lQ '' Revenues Other Misc Revenue 0 0 0 0 0' O:QO°lo Total Revenues 0 0 0 0 0 0:00°l0 °` Net 644,591 654,644 764,500 88,115 852,615 11:53% r�� City of Pickering - 2013 Re Organization Draft Background Information Run Date: 27/06/43 2:08 PM 2132 Proper#y Maintenance 2013 Budget Expenditures 2132.1100.0000 Salaries & Wages Base Salaries & Wages 2132.1200.0000 Overtime Winter Control Emergency Call-in City Events • 306,776 Total 2132:1100.0000 Salaries 8� Wages 306,776 15,700 3,110 - 2,100 Total 2132.1200.0000 Overtime 20,910 2132.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 70,646 benefits such as dental and optical Total 2132.1400.0000 Employer Contributions 70,646 2132.1900.0000 Uniforms As per the Collective Agreement, personal protective equipment 2,000 Total 2132.1900.0000 Uniforms 2,000 2132.2131.0000 Cellular Phones Cellular Phone Charges 1,400 Total 2132.2131.0000 Cellular Phones 1,400 2132.2340.0000 Seminars & Education Safety education 500 IPM Symposium - Foreperson, Parks Operations 125 OPA - Summer Operational Forum 100 Sports Turf Association - Foreperson, Parks Operations 225 Total 2132.2340.0000 Seminars 8� Education 950 2132.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 5,537 property. (Policy coverage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 5,537 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance 300 Total 2132.2394.0000 Recpt, Prom & Sp Events 300 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription 6,000 P �: � City of Pickering 2013 Re Organization Draft Background Information 2132 Property Maintenance Total 2132.2399.0000 Outside Agency Services 2132.2437.0000 Tree Maintenance Tree maintenance on City property -increase (Emerald Ash Borer), block pruning Stump removal Tree Replacement EAB program treatment & assessment of trees (Council Report CS 15-12) EAB program treatment & assessment of trees (Council Report CS 15-12) - On Hold � EAB Program Phase 1 Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting Total 2132.2438.0000 Lighting Repair 8� Maint. 2132.2457.0000 Vehicle-Repair & Maintena Repairs and maintenance of vehicles Total 2132.2457.0000 Vehicle-Repair & Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2482.0000 Grounds Upkeep Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Senior Snow Removal for 2013 Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Total 2132.2678.0000 Misc Equipment Rentals 2132.5900.0000 Gas, Oil, Tires Etc. � Fuel: Unleaded 6,400 litres @ $1.13/litre Fuel: Diesel 5,400 litres @ $1.16/litre Oil changes and tires 2132.5902.0000 Supplies & Tools Total 2132.5900.0000 Gas, Oil, Tires Etc. .-�-- �g� Run Date: 27/06/13 2:08 PM 2013 Budget 6,000 85,000 10,000 30,000 300,000 (300,000) 100,000 225,000 15,000 15,000 4,000 4.000 15,000 15.000 20,000 75,000 95,000 20,000 25,000 45,000 7,232 6,264 1,000 14,496 0 City of Pickering 2013 Re Organization Draft Background Information 2132 Property Maintenance Run Date: 27/06/13 2:08 PM 2132.5978.0000 Misc. Equipment One - 25000 watt Honda generator Two - STIHL HT 1010 Pole Pruners Two - STIHL BG KM Vortex Blowers . One - Ultra Mount Western Snow Plough (Replacement) Total 2132.5978.0000 Misc. Equipment 2013 Budget 3,600 4,000 2,000 5,000 4,600 2132.5981.0000 Other Fixed Assets : Cemeteries - removal of tombstones as required. Construct new foundations. 10,000 Reset monuments as per Cemetery Act . Total 2132.5981.0000 Other Fixed Assets 10,000. Total Expenses Total Revenues Net Expenses •� � $_ 852,615 0 852,615 City of Pickering 2013 Re-Organization Current Budget Operations Centre-Municipal Garage Run Date: 27/06/13 2:10 PM 2011 2012 2012 � Actuals YTD � Approved Inc./Dec. � BUd�et �� �- % CH�E. � � � actuais Budget � �� � 2Q13� 20�2 `� � Expenditures Salaries & Wages 581,600 600,587 461,999 164,708 626,707 ` 35.65% Overtime 16,735 25,505 10,460 5,000 15,46 47;8Q% ` Employer Contributions 137,442 152,338 124,816 55,761 180,577 "� 44,6�°l0 "'� Uniforms 18,919 17,479 13,000 0 13,000 0.00%' Travel ' 271 144 500 0 500 ' 0.00% -' Freight, Express & Cartage 826 748 600 0 600 ' 0:'00%0 ' Environmental Charges 284 245 0 0 0° 0:00°/a Cellular Phones 836 995 1,000 (200) 800 ' (20.00%): Telephones 19,181 18,194 18,203 (2,621) 15,582 �" (14.40°!0) Subscription & Publications 135 0 200 0 200 O;dO°lo :. Seminars & Education 630 1,516 2,500 0 2,500 0:00°10 Insurance Premium 18,685 13,266 6,183 556 6,73 899°10 : Consulting & Professional 7,896 10,693 10,000 0 10,000 O.DO% Recpt, Prom & Sp Events 429 349 400 0 400 0.00%a ' Memberships 564 440 820 0 820 ° 0:00°/a OutsideAgencyServ 1,511 298 1,400 0 1,400 ` 0.00%; Build Repairs & Mtce 144,124 111,918 104,600 20,000 124,600 19,12% Veh - Repairs & Maintenance 7,160 8,743 8,500 0 8,500 0.00% Misc Equip Repairs 17,588 � 17,644 10,000 3,000 13,00 ���30.QQ°10 : Rental Misc Equip 0 536 4,000 � (3,000) 1,000 �,; (75,00°�O} Stationery & Office Supplies 0 � 0 � 0 0 0��� ` �O.9Q°/a� � Forms � 4,031 3,144 6,000 (1,000) 5,000 '� � �` (16.67%a � Utilities - Gas 25,047 15,172 23,090 (6,590) 16,500 (2g.54%), Utilities - Hydro 81,013 82,235 80,900 (2,000) 78,900 ` <(2.47%)' Utilities - Oil 2,790 0 4,200 (4,200) 0;(100.Q0%) Gas, Oil Tires 10,852 9,410 12,000 (2,000) 10,00 � (16.�7°l). Supplies & Tools 3,860 14,315 14,000 2,500 16,50 97.86% Shop Supplies 35,363 40,096 30,000 5,000 35,00 16.67Q/o Misc. Equipment 1,725 0 5,000 (3,000) 2,00 �� (60.00°la); Total Expenditures 1,139,497 1,146,010 954,371 231,914 1,186,28 '.24:30% ' Revenues Misc. Revenue 0 0 0 0 0 0:00°!0 Vending Machines (368) (551) (600) 0 (600 ' i1:00% Other Misc Revenue (82,700) (110,201) (71,210) 0 (71,210 0:00% Netted Revenue (494,464) (484,947) (368,350) 0 (368,35 ) j,.. Q:00% Total Revenues (577,532) 595,699) (440,160) 0 (440,16 OAO% Net 561,965 550,311 514,211 231,914 746,125 45.10°/a'; ��� City of Pickering - 2013 Re Organization Draft Background Information 2315 Operations Centre-Municipal Garage Expenditures 2315.1100.0000 Salaries & Wages Base Salaries & Wages Run Date: 27/06/13 2:08 PM 2013 Budget ' 574, 742 Additional Mechanic - result of MTO audit - Start date April 1, 2013 51,965 Total 2315.1100.0000 Salaries & Wages 626,707 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in 15,460 Total 2315.1200.0000 Overtime 15,460 2315.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with Mechanic - result of MTO audit Total 2315.1400.0000 Employer Contributions 2315.1900.0000 Uniforms As per the Collective Agreement -(Includes Tool Allowance) Total 2315.1900.0000 Uniforms 2315.2110.0000 Travel Parking & Mileage Total 2315,2110.0000 Travel 162,345 18,232 180,577 13,000 13.000 500 500 2315.2122.0000 Freight,Express & Cartage To pay for shipment of Auto repair parts 600 Total 2315.2122.0000 Freight,Express & Cartage 600 2315.2131.0000 Cellular Phones Annual Blackberry Charges - Foreperson, Municipal Garage Total 2315.2131.0000 Cellular Phones 2315.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's 800 800 15,582 Total 2315.2140.0000 Telephones 15,582 200 Total 2315.2220.0000 Subscriptions 8� Publicati 200 2315.2340.0000 Seminars & Education Courses and training programs for mechanics (Health & Safety) 1,500 First Responder Training - 2 staff 200 ;��s City of Pickering - 2013 Re Organization Draft Background Information Run �ate:2�iosi�s 2:os PM 2315 Operations Centre-Municipal Garage 2013 Budget CPR/First Aid - 7 staff 300 Supervisors Training - Foreperson, Municipal Garage 500 Total 2315.2340.0000 Seminars & Education 2,500 2315.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 6,739 property. (Policy coverage includes: liability, automobile and property). Total 2315.2370.0000 Insurance Premium 6,739 2315.2392.0000 Consulting & Professional Soil Contamination Monitoring 10,000 Total 2315.2392.0000 Consulting & Professional 10,000 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance 200 Receptions/Business Meetings 200 Total 2316.2394.0000 Recpt, Prom 8� Sp Events 400 : 2315.2395.0000 Memberships Licence Renewals (6 x $120) CVOR Renewal Total 2315.2395.0000 Memberships 2315.2399.0000 Outside Agency Services Base hospital support defibrillation program Total 2315.2399.0000 Outside Agency Services 2315.2435.0000 Building Repairs & Mainte - General maintenance and cleaning Door maintenance contract Furnace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling/hazardous waste Rental of water coolers � �` �� 720 100 820 1,400 1,400 55,000 4,800 5,500 6,900 1, 500 3,700 4,800 4,700 5,600 6,500 7,900 2,900 City of Pickering 2013 , Re Organization Draft Background Information 2315 Operations Centre-Municipal Garage Disposal of Waste Anti-freeze Defibrillator monitoring program Roof Repairs Run Date: 27/06/13 2:08 PM 2013 Budget 2,600 200 12,000 Total 2315.2435.0000 Building Repairs & Mainte 124,600 2315.2457.0000 Vehicle-Repair & Maintena Repair & maintenance of service vehicles 8,500 Total 2315.2457.0000 Vehicle-Repair & Maintena 8,500 2315.2478.0000 Misc.Equipment Repairs & . To cover repairs and maintain hoists, jacks, scopes, etc. � 13,000 Total 2315.2478.0000 Misc.Equipment Repairs & 13,000 2315.2678.0000 Misc Equipment Rentals . For rental of tools or equipment for specific jobs 1,000 Total 2315.2678.0000 Misc Equipment Rentals 1,000 2315.5300.0000 Stationery & Office Suppl General office supplies 5,500 General office supplies - transferred to cost centre 2500. (5,500) Total 2315.5300.0000 Stationery & Office Suppl 0 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement Tota1 2315.5302.0000 Forms 2315.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage Total 2315.5520.0000 Utilities - Gas 2315.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage Total 2315.5530.0000 Utilities - Hydro 2315.5540.0000 Utilities - Oil 2315.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 6,000 litres @ $1.13/litre Fuel: Diesel 2,200 litres @ $1.16/litre Oil changes and tires � Total 2315.5900.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Supplies & Tools To cover supplies purchased throughout the year Tool upgrades/replacement �� � � _.� 5, 000 5,000 16,500 16,500 78,900 78,900 0 6,780 2,552 668 10,000 4,000 10,000 City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PN 2315 Operations Centre-Municipal Garage � 2013 Budget Defibrillator 2,500 Total 2315.5902.0000 Supplies & Tools 16,500 2315.5903.0000 Shop Supplies To purchase nuts, bolts, etc. -(Inventory increase to reduce replenish calls) 35,000 Total 2315.5903.0000 Shop Supplies 35,000 2315.5978.0000 Misc. Equipment Software Renewal (diagnostics) Total Expenses 2,000 Total 2315.5978.0000 Misc. Equipment 2,000 Revenues 2315.9000.0000 Emission Tests Recovery 2315.9916.0000 Vending Machines Works Centre -- vending machine� Total 2315.9916.0000 Vending Machines 2315.9954.0000 Netted Revenue Services Charges Storage Charges Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Recovery of costs from Durham Region Transit Total 2315.9990.0000 Other Revenue Total Revenues Net Expenses -� ;- � 1,186,285 0 (600) (600) (193,000) (175,350) (368,350) (71,210) (71,210) (440,160) 746,125 City of Pickering 2013 Re-Organization Current Budget Roads Run Date: 27/06/13 2:10 PM 2011 2012 2012 � Actuals YTD� � Approved Inc./Dec. ,BUd�e� ��% CHGE. : Actuais � Budget � ` 2013�� � � 20�2 Expenditures � � Salaries & Wages 2,277,608 2,287,098 2,244,271 83,777 2,328,048 3,73°!0 Overtime 204,462 169,642 203,870 (30,400) 173,470 I" (14.91°l0) EmployerContributions 522,103 566,112 571,939 31,390 603,329 ` 5:49%. Uniforms 24,777 23,554 25,000 (300) 24,700 ` (1:20%j Travel 662 306 1,250 (600) 650 (48:00%)' Cellular Phones 3,536 4,566 4,000 (800) 3,200 (20:00°10) Telephones 5,158 3,786 4,407 (1,938) 2,469 (43.gg%)' Subscription & Publications 79 105 500 0 500 0.00% Seminars & Education 6,740 10,892 11,450 0 11,450 ` O.qO°lo Insurance Premium 72,386 135,446 180,901 16,281 197,182 g;a��jo Ins. Deductible 17,723 36,285 25,000 0 25,000 ' p♦00% ` Consulting & Professional 62,241 31,998 53,759 (24,915) ?8,844 ?. �46:35%j Recpt, Prom & Sp Events 3,003 2,588 1,700 600 2,300 ; ';35.29%�' Memberships 2,546 2,582 3,000 (200) 2,800 'i� (6.67°l0)� Photo, Mapping, Printing 0 � 0 � 0 0 0��"�. �, 0.00% � Outside Agency Serv 19,924 17,489 25,500 0 25,500 0,00% Rpr & Mnt - Winter Control 785,197 586,193 650,000 (25,000) 625,000 ���� `°(3;$5%)� Rpr & Mnt - Contract Services 679,925 384,908 579,000 0 579,000 �; r0,p0%u - Rpr Main. Maint Mater 551,231 532,254 535,000 0 535,000 1�= ", O.QO%.' �� �,.. Highway Aids - Repair Maint. �150,684 140,437 140,000 0 140,000 ; p,pp°/4 ". Build Repairs & Mtce 135,861 135,966 135,450 0 135,450 ,0.00% Veh - Repairs & Maintenance � 233,648 239,130 250,000 (26,000) 224,000 ;,(1b.40%); Misc Equip Repairs � 177,068 193,105 � 155,000 25,000 180,000 ` 16.�3% ', Rental Misc Equip 18,528 55,420 25,000 0 25,000 0.00% Small Tools 8,630 11,131 6,000 0 � 6,000 Q00%' Gas, Oil Tires 312,663 336,745 320,000 10 320,010 0.00%' Supplies & Tools 0 0 0 0 0 °0.00%0 Misa Equipment 9,848 10,424 8,600 0 8,600 �i 0.00°/a Other Minor Fixed Assets 0 0 0 0 0`II 0:�0°/a ' Other Infrastructure 30,293 0 0 0 0':; 0.00% Total Expenditures 6,316,524 5,918,162 6,160,597 46,905 6,207,502 i 0.76% Revenues � � �� � �` Sale of Services - Public Works (13,100) (32,725) (25,000) 0 (25,000) : 0;00°l0 ' Trans. from Continuing Studies Re (52,156) 0 (19,759) (85) (19,844) ;: Q.g3% Other Misc Revenue (88,833) (35,475) (45,000) 0 (45,000) ; D.00% Total Revenues (154,089) (68,200) (89,759) (85) (89,844) 0.09°!0 ' Net 6,162,435 5,849,962 6,070,838 46,820 6,117,658 ? 0:77°� � �`� City of Pickering 2013 Re Organization Draft Background Information 2320 Roads Run Date: 27/06/13 2:08 PM _ 2013 Budget Expenditures 2320.1100.0000 Salaries & Wages Base Salaries & Wages Maintenance Worker 1-Start date July 1 st, 2013 Maintenance Worker 1-Start date July 1 st, 2013 - Deferred to 2014 Heavy Equipment Operator - Start date July 1 st, 2013 Heavy Equipment Operator - Start date July 1st, 2013 - Deferred to 2014 Six (6) Students May-Sept result of Book 7 from Ministry of Labor Traffic Control. Maintain minimum maintenance standards. 2,354,181 28,018 (28,018) 30,190 (30,190) 54,000 Salaries & Wages - Transfer to 2290 (80,133) Total 2320.1100.0000 Salaries & Wages 2,328,048 2320.1200:0000 Overtime Primarily refates to winter ploughing, salting and sanding, special events, emergency call ins, contract supervision/inspection: 0 Winter Control and Road Patrols 142,000 Special Events 20,900 Emergency Call-in 10,450 Contract Supervision & Misc. Overtime-Streetlight Inspection 5,520 Overtime - Transfer to 2290 (5,400) Total 2320.1200.0000 Overtime 173,470 2320.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with Maintenance Worker 1 Benefits related with Maintenance Worker 1- Deferred to 2014 Benefits related with Heavy Equipment Operator Benefits related with Heavy Equipment Operator - Deferred to 2014 Benefits related with Six (6) Students May-Sept result of Book 7 from Ministry of Labor 623,609 8,884 (8, 884) 9,404 (9,404) 4,597 Benefits related with transfer of Salaries & Wages to 2290 (24,877) Total 2320.1400.0000 Employer Contributions 603,329 2320.1900.0000 Uniforms - �� City of Pickering 2013 Re Organization Draft Background Information 2320 Roads As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gloves, ear protection, safety glasses, hard hat liners, small safety kits, personal protective equipment) Uniforms - Transfer to 2290 2320.2110.0000 Travel Parking & Mileage Total 2320.1900.0000 Uniforms Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones Annual Blackberry Charges - Supervisor, Road Operations, Lead Hand, Road Maintenance and Coordinator, Roads & Infrastructure Maintenance Contracts Pager Charges (Winter Control) Cellular Phones - Transfer to 2290 Total 2320.2131.00D0 Cellular Phones 2320.2140.0000 Telephones This expense eonsists of long distance, monthly charges, fax lines, voicemail, and system upgrades Run Date: 27/06/13 2:08 PM 2013 Budget 25,000 (300) 24, 700 650 650 2,400 1,600 f 800) 3.200 2,955 Telephone budget reallocation due to Re-organization - (486) Total 2320.2140.0000 Telephones 2,469 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials � 500 Total 2320.2220.0000 Subscriptions 8� Publicati 500 2320.2340.0000 Seminars & Education First Responder Training - 3 staff 300 CPR & First Aid Training - 30 staff 1,000 T. J. Mahoney Road School - 2 staff 2,000 C.S. Anderson Road School - 2 staff 2,000 Supervisor Training 2,000 Gradall and Grader Training 2,500 Book 7 Supervisor Training - 3 staff � 1,000 Business related workshops & seminars 650 Total 2320.2340.0000 Seminars & Education 11,450 2320.2370.0000 Insurance Premium :; � � City of Pickering 2013 Re Organization Draft Background Information 2320 Roads Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Run Date: 27/06/13 2:08 PM 2013 Budget 197,182 Total 2320.2370.0000 Insurance Premium 197,182 2320.2371.0000 Insurance Deductible Insurance Deductible Total 2320.2371.0000 Insurance Deductible 2320.2392.0000 Consulting & Professional Bridge Inspections (Whitevale Bridge) Bridge and Structure Needs Analysis (contingency) Roads Needs Study (5 year update) funded from Cont. Studies Reserve (PO � 200818) � � � � 25,000 25,000 4,000 5,000 19,844 Total 2320.2392.0000 Consulting & Professional 28,844 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen . Meal Allowance 1,800 Receptions /Business Meetings 500 Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 2,300 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Coordinator, Infrastructure Contracts/Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Forepersons, Lead Hand) Memberships - Transfer to 2290 Total 2320.2395.0000 Memberships 2320..2396.0000 Photo,Mapping,Printing 2320.2399.0000 Outside Agency Services Pelmorex - Weather Network Internet-Based GPS/AVL Subscription _ Total 2320.2399.0000 Outside Agency Services C�iI�7 2,000 600 (200) 2,800 0 500 25,000 25,500 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand 40,000 Winter Salt , 550,000 Snow Removal (Cul-de-sacs and bridges) 35,000 Total 2320.2408.0001 Rpr & Mnt-Winter Control 625,000 2320.2408.0002 . Rpr & Mnt-Contract Serv � City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2320 Roads ` � 2013 Budget Liquid Magnesium Contract and Flake Calcium purchase (dust control) 115,000 Curb Cutting Contract (primarily offset by revenue) 12,000 Catchbasin Cleaning Contract 50,000 Storm Septor Manhole Cleaning Contract 2,000 Storm Sewer Repairs - increase 50,000 Sewer Flushing and Inspection Program Tree Maintenance within road allowances Spill Responses & Clean-up Asphalt and Concrete Repair Program. Ditching Contract - increase $10,000 Line Painting & Street Print Contract � ' Total 2320.2408.0002 Rpr & Mnt-Contract Serv 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates Asphalt Topsoil and Sod (ditches and boulevards) Hydroseeding , Culverts (Partially offset by Revenue) Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (incl. illegal dumping & miscellaneous items) Total 2320.2408.0003 Rpr & Mnt-Maint Materials 2320.2409.0000 Highway Aids-Repair & Mai CN/CP Railroad Signal Charges - increase $10,000 Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS Misc. signs (incl. hardware & posts) 100,000 45, 000 80,000 50,000 40,000 60,000 25,000 579, 000 350,000 90,000 25,000 40, 000 5,000 15,000 10,000 •'��'x�I�I�] 50, 000 60,000 30,000 Total 2320.2409.0000 Highway Aids-Repair & Mai 140,000 2320.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage (incl. cross charge ) 135,450 Total 2320.2435.0000 Building Repairs & Mainte 135,450 2320,2457.0000 Vehicle-Repair & Maintena Repair and maintenance of (20) Roads Section Licensed vehicles 225;000 Vehicle - R&M - Transfer to 2290 (1,000) Total 2320.2457.0000 Vehicle-Repair.8� Maintena 2320.2478.0000 Misc.Equipment Repairs & .� � f� 224,000 City of Pickering 2013 Re Organization Draft Background Information 2320 Roads Run Date: 27/06/13 2:08 PM 2013 Budget Repair and maintenance of equipment 180,000 Total 2320.2478.0000 Misc.Equipment Repairs � 180,000 2320.2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) 25,000 Total 2320.2678.0000 Misc Equipment Rentals 25,000 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools 2320.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 17,000 litres @ $1.13/litre Fuel: Diesel 240,000 litres @ $1.16/litre Oil changes and tires Gas, Oil, Tires - Transfer to 2290 Total 2320.5900.0000 Gas, Oil, Tires Etc. 2320.5902.0000 Supplies & Tools . 2320.5978.0000 Misc. Equipment � Replacement small gas powered equipment Total 2320.5978.0000 Misc. Equipment Total Expenses . 111 C�I�I�� 19,210 278,400 23,400 (1,000) 320,010 0 : .11 : •11 6,207,502 Revenues 1430.0000.0000 SALE OF SERVICES-ROADS 0 1430.2320.0000 Sales of Services Miscellaneous charges - Road Occupancy Permits (25,000) Total 1430.2320.0000 Sales of Services (25,000) 1911.2320.0000 Trsf frm Res - Roads Funding from Cont. Studies Reserve - Roads Needs Study (19,844) Total 1911.2320.0000 Trsf frm Res - Roads (19,844) 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total 2320.9990.0000 Other Revenue Total Revenues '�.. �' � (45,000) (45,000) (89,844) 2320 Roads Net Expenses City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�s 2:os Pnn •� �� �: � 2013 Budget 6,117,658 City of Pickering 2013 Re-Organization Current Budget Sidewalks Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdget % CHGE. "' Actuals Budget ��' �20'I��. � 2412� Expenditures Insurance Premium 0 79,161 149,767 13,479 163,246 9.00% Ins. Deductible 0 2,911 0 0 0` 0:00% - Rpr & Mnt - Contract Services 0 0 0 0 0 O.OQ% Rpr Main. Maint Mater 0 53,598 40,000 0 40,000 0�00% ` Other Minor Fixed Assets , 0 152,102 225,000 0 225,000 0�00°!0 Total Expenditures 0 287,772 414,767 13,479 428,246 ' �° 3:25°!0 Revenues Transferfrom Reserve Fund 0 (151,091) (200,000) 0 (200,000) ' 0:00% : Total Revenues 0 (151,091) (200,000) � 0 (200,000) `'�� 0.00% ' Net 0 136,681 214,767 13,479 228,246 6;28% :� � sgr 2323 Sidewalks City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�io6i�32:os PM 2013 Budget Expenditures 2323.2370.0000 Insurance Premium � Annual cost of insurance policy that provides protection for municipal activities and 163,246 property. (Policy coverage includes: liability, automobile and property) Total 2323.2370.0000 Insurance Premium 163,246 2323.2408.0003 Rpr & Main. Materials Sidewalk repair materials 40,000 Tota1 2323.2408.0003 Rpr & Main. Materials 40,000 2323.5981.0000 Other Fixed Assets St. Monica School/Richardson Street Walkway 5,000 Sidewalk Installation/Replacement - miscellaneous locations 20,000 Sidewalk Rehabilitation program (funded 100% from FGT) 200,000 Total 2323.5981.0000 Other Fixed Assets 225,000 Total Expenses 428,246 Revenues � 1920.2323.0000 Trsf frm RF - Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. (200,000) Total 1920.2323.0000 Trsf frm RF - Sidewalks (200,000) Total Revenues Net Expenses � � .� � g �- (200,000) 228,246 City ofPickering 2013 Re-Organization Current Budget Street Lights Run Date: 27/06/13 2:10 PM 2011 2012 2012 . Actuals � YTD Approved IncJDea ��� BUClget % CHGE. �' , � � � ' � Actuals Budget �� 2013;r;� ` 2012 Expenditures Insurance Premium 0 3,632 6,893 620 7,513 8.99% Misc Equip Repairs 339,343 359,376 465,000 0 465,000 0.00°/a Utilities - Hydro 546,449 596,218 551,000 49,000 600,000 8,89% Other Minor Fixed Assets 9,393 17,854 15,000 18,187 33,187 121.25% ` Total Expenditures 895,185 977,080 1,037,893 67,807 1,105,700 6:53%'; Revenues Transfer from Reserve Fund 0 0 0 0 0 0`p0°10 Other Revenue (5,705) 0 0 0 0` 0:00% Total Revenues (5,705) 0 0 0 0' 0.00% Net 889,480 977,080 1,037,893 67,807 1,105,700 6:53% ��� City of Pickering 2013 ' Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2325 Street Lights 2013 Budget Expenditures . 2325.2370.0000 Insurance Premium Annual cosfiof insurance policy that provides protection for municipal activities and 7,513 property. (Policy coverage includes: liability, automobile and property) Total 2325.2370.0000 Insurance Premium 7,513 2325.2478.0000 Misc.Equipment Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, 365,000 material costs for replacements and U/G cable repairs. Increase over last year reflects new three year contract. Pole replacement program (20 poles) 100,000 Total 2325.2478.0000 Misc.Equipment Repairs & 465,000 2325.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage 600,000 Total 2325.5530.0000 Utilities - Hydro 600,000 2325.5981.0000 Other Fixed Assets Streetlight installations - miscellaneous locations (Lake Ridge Road @ Eighth 33,187 Concession Road $12,000, Victoria Street (Claremont) $15,000, Pickering Parkway @ Denmar Road $6,000) Total Expenses Revenues 1920.2325.0000 Total Revenues Net Expenses Tota12325.5981.0000 Other Fixed Assets Trsf frm Res-Streetlights E�� 33,187 1,105,700 .0 0 1,105,700 J City of Pickering 2013 Re-Organization Current Budget Parks Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD � Approved IncJDec. �BIICIget �; %,.CHGE. `"� � Actuals Budget �� � 2013`: = 2Q12� Expenditures Salaries & Wages 1,573,630 1,717,613 1,712,425 (55,734) 1,656,691 (325%)! Overtime 61,217 58,483 52,280 (2,500) 49,780 (4,7g%) EmployerContributions 296,596 345,853 353,575 (8,188) 345,387 (2.32°10) Uniforms 22,075 18,868 20,000 (300) 19,700 ', (1:50%j' Travel 413 405 500 0 500 0'.00% Cellular Phones 2,449 1,600 2,500 (250) 2,250 • (10:00°/aj Telephones 4,451 4,338 3,478 (50) 3,428 ` (1.�4410) Seminars & Education 6,828 6,886 8,760 (1,750) 7,010 (19;98°l0) Insurance Premium 70,653 54,078 31,953 2,876 34,829 ' 9;00% Ins. Deductible 2,000 7,651 12,000 0 12,000 Q:00°l0 ; Consulting & Professional 18,470 0 0 0 0 0.¢0% : Recpt, Prom & Sp Events 1,271 378 1,100 0 1,100 ; O.QO%' Memberships 1,575 1,588 2,125 (350) 1,775 � ('f6.47°f4)��; Photo, Mapping, Printing 0 0 200 0 200 ' 0,.;�0%; Outside Agency Serv 789 0 10,000 (10,000) 0!(100,00°/a), Parks Repairs & Maintenance 104,469 61,182 90,000 0 90,000 . 0;00°!0 Build Repairs & Mtce 58,918 82,332 62,900 0 62,900 ' 0;00°l0 ' Veh - Repairs & Maintenance 83,899 77,986 70,000 (1,250) 68,750 ' (�:7g�/a) Misc Equip Repairs 190,702 189,455 150,000 25,000 175,000 1,6.67% '. Grounds Upkeep 216,719 223,300 270,500 0 270,500 O,DO°/u i Building Rentals 43,201 41,019 50,000 0 50,000 O.pQ°!o ' Rental Misc Equip 59,706 60;578 70,000 0 70,000 0.00% : Stationery & Office Supplies 0 0 0 0 0` 1 0.00% Program Supplies 27,666 52,367 50,000 0 50,000 0.00°l0 ; Utilities - Water 25,677 30,110 24,200 13,000 37,200 - 53.72% Utilities - Gas 0 0 0 0 0' 0.00% ' Utilities - Hydro 67,644 80,244 70,580 18,920 89,500 ' 26,&1% Gas, Oil Tires 158,312 162,691 169,640 (13,140) 156,500 = (7:75%)" Fertilizer, Grass Etc. 37,923 47,335 66,000 (5,000) 61,000 ' (7.58%) Supplies & Tools 939 0 0 0 0:, O.OQ% ' Misc. Equipment 25,608 13,881 25,000 0 25,000 O;OQ% Other Minor Fixed Assets 7,831 13,127 14,000 0 14,000 0.00°fo Taxes Tenant - � 309,169 340,146 320,060 0 320,060 = 0.(50°l0 ; Total Expenditures 3,480,800 3,693,494 3,713,776 (38,716) 3,675,060 ' (1,04%) Revenues Other Agency Grts (30,240) (15,400) 0. 0 0 O,OQ% Trans. from Continuing Studies Re (23,788) 0 0 0 0 0.00% Transfer from Reserve Fund 0 0 (30,000) 0 (30,000) , 0.00% a�� _ . Parks City of Pickering 2013 Re-Organization Current Budget Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved IncJDec. �$Udg�t �% GHGE. : � � Actuals Budget 2Q'13;� , �•�" 2012 � Rentals (31,392) ' (31,542) (24,600) 0 (24,600) 0.00% ' Other Misc Revenue (42,390) (50,034) (35,000) 0 (35,000) ' 0.00°l0 Total Revenues (127,810) (96,976) (89,600) 0 (89,600) 0;00°/u ' Net 3,352,990 3,596,518 3,624,176 (38,716) 3,585,460 (1`.07%) � � �° City of Pickering 2013 Re Organization Draft Background Information 2718 Parks Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2718.1100.0000 Salaries & 1Nages Base Salaries & Wages 1,736,824 Salaries & Wages - Transfer to 2290 (80,133) Total 2718.1100.0000 Salaries & Wages 1,656,691 2718.1200.0000 Overtime Special Events (Includes Canada Day) Emergency Call-in Park Lighting Inspection Overtime - Transfer to 2290 47,000 2,100 3,180 (2,500) Total 2718.1200.0000 Overtime 49,780 2718.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and op.tical 370,264 Benefits related with transfer of Salaries & Wages to 2290 (24,877) Total 2718.1400.0000 Employer Contributions 345,387 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety 20,000 vests, boots, ear pcotection, safety glasses, hard hat liners, small safety kits) Uniforms - Transfer to 2290 � (300) Total 2718.1900.0000 Uniforms 19,700 2718.2110.0000 Travel Parking & Mileage 2718.2131.0000 Cellular Phones Cellular Phone and Blackberry Charges Cellular Phone - Transfer to 2290 Total 2718.2110.0000 Travel Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 500 500 2,500 (250) 2.250 3,916 Telephone budget reallocation due to Re-organization (488) Total 2718.2140.0000 Telephones 3,428 2718.2340.0000 Seminars & Education ��� City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2718 Parks " , ' 2013 Budget CPR & First Aid Training - 8 staff First Responder Training - 6 staff IPM Symposium - Coord, Forestry, Hort, Lead Hand, (+2 Maintenance) ISAO Conference (Niagara Falls) - Coord Forestry OPA Summer Operational Forum - Supervisor, Coord, Forestry, Parks Operations and Foreperson Parks Operations Municipal Certified Arborist (level above certified arborist) Chainsaw Certification (2 staf� Arboriculture Training - (1 staf� Masters Certificate in Municipal Management (UIOT) - Supervisor, Parks Operations International ISAO Conference (Toronto) Arboriculture Training - tree pruning (2 staf� Seminars & Education - Transfer to 2290 Total 2718.2340.0000 Seminars & Education 2718.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) 2718.2371.0000 Insurance Deductible Insurance Deductible 560 600 600 800 400 200 500 1, 000 2,000 1,000 600 (1,250) 7,010 34,829 Total 2718.2370.0000 Insurance Premium 34,829 Total 2718.2371.0000 Insurance Deductible 2718.2392.0000 Consulting & Professional Consulting Services for Urban Forest Management Plan Consulting Services for Urban Forest Management Plan - Deferred to 2014 Total 2718.2392.0000 Consulting 8� Professional 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings Total 2718.2394.0000 Recpt, Prom 8� Sp Events 2718.2395.0000 Memberships International Society of Arboriculture --(Coord. Forestry) Ontario Parks Association--(City Membership) _£ �� 12,000 12.000 80,000 (80,000) 0 600 500 1.100 275 1,000 City of Pickering 2013 Re Organization Draft Background Information 2718 Parks Run. Date: 27/06/13 2:08 PM 2013 Budget Society of Municipal Arborists--(Coord. Forestry) 75 Sports Turf Association--(Lead Hand, Turf & Hort, Foreperson, Parks} 475 Ontario TurFgrass --(Lead Hand, Turt & Hort, LH Parks & Prop) 300 Memberships - Transfer to 2290 (350) Total 2718.2395.0000 Memberships 2718.2396.0000 Photo,Mapping,Printing � Colour printing of maps Total 2718.2396.0000 Photo,Mapping,Printing 2718.2399.0000 Outside Agency Services 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) Sports field relamping program - Subject to FGT funding eligibility Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies Contracted repairs and maintenance to accessory buildings / clubhouses Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2718.2435.0000 Building Repairs 8� Mainte 2718.2457.0000 Vehicle-Repair & Maintena Repair & Maint of - Parks Section Licensed Vehicles Vehicle R&M - Transfer to 2290 Total 2718.2457.0000 Vehicle-Repair & Maintena 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) Total 2718.2478.0000 Misc.Equipment Repairs & 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) Fencing repairs (sports fields, property line) Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) Lumber to repair (picnic tables, park benches, bleachers) Flowers Shrubs (renovate existing beds) Misc. supplies s�� 1,775 200 200 0 60,000 30, 000 90,000 8,000 15,000 39,900 ' 62,900 � 70,000 (1,250) 68,750 175,000 175,000 15,000 20,000 20, 000 10,000 20,000 6,000 1,500 2718 Parks City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2013 Budget Interlock Brick repairs 5,000 Signs (replacements) 6,000 Play Unit maintenance (equipment & safety surFace) 20,000 Aggregates (pathway repairs) 5,000 Plumbing maintenance and repairs to irrigation systems 15,000 Paint and parking lot line painting (contract) 12,000 P Gates and soccer posts 10,000 Walkway repairs - concrete & asphalt 20,000 Stump removals 5,000 Trees (re: Emerald Ash Borer) 50;000 Tree replacement 30,000 Total 2718.2482.0000 Grounds Upkeep 270,500 2718.2648.0000 Rec. Building Rentals To lease Unit 4- 935 Dillingham Road approximately 4,400 rentable sq. ft., for a one year term commencing January 1, 2011. Budgeted amount includes utilities. Total 2718.2648.0000 Rec. Building Rentals 2718.2678.0000 Misc Equipment Rentals Portable Washrooms Vehicles for trim crews, blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control 50,000 50,000 22,000 41,000 - 2,000 5,000 Total 2718.2678.0000 Misc Equipment Rentals 70,000 2718.5300.0000 Stationery & Office Suppl 0 2718.5320.0000 Program Supplies Pickering Blooms 20,000 Supplies, materials and rentals for City events 20,000 Memorial trees and benches (mostly offset by fees) 10,000 Total 2718.5320.0000 Program Supplies 50,000 2718.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 37,200 Total 2718.5510.0000 Utilities - Water 37,200 2718.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage Total 2718.5530.0000 Utilities - Hydro -� �a� 89,500 89,500 City of Pickering 2013 Re Organization Draft Background Information 2718 Parks Run Date: 27/06/13 2:08 PM 2013 Budget 2718.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 51,000 litres @$1.13/litre 58,760 Fuel: diesel 83,000 litres @$1.16 litre 96,280 Oil changes and tires E 4,960 Gas, Oil & Ti res - Transfer to 2290 (3,500) Total 2718.5900.0000 Gas, Qil, Tires Etc. 156,500 2718.5901.0000 Fertilizer,Grass Seed,Wee Organic/natural fertilizer - 3 fert. per year due to pesticide ban 38,000 Seed - 2 applications per year 18,000 Miscellaneous (alternatives to pesticides) weed control � 5,000 Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 61,000 2718.5902.000'0 Supplies & Tools 0 2718.5978.0000 Misc. Equipment - Replacement small gas powered equipment 25,000 Total 2718.5978.0000 Misc. Equipment 25,000 2718.5981.0000 Other Fixed Assets Garbage receptacles, etc. , Total 2718.5981.0000 Other Fixed Assets 2718.8960.0000 Taxes - Tenant Conservation Authority Frenchman's Bay Ratepayers Ontario Power Generation / Ontario Realty Corporation - Greenspace Licences Rosebank Reservoir West Duffin Creek Trail /Ontario Realty Corp Total 2718.8960.0000 Taxes - Tenant Total Expenses 14,000 14,000 5,690 4,690 290,000 17,100 2,580 320,060 3,675,060 Revenues 1911.2718.0000 Trsf frm Res - Parks 0 1920.2718.0000 Trsf frm RF - Parks � . Federal Gas Tax funding for sports field relamping program. (30,000) Total 1920.2718.0000 Trsf frm RF - Parks (30,000) 2718.9930.0000 Rentals - User Fees Parks Permits =� � ';} (22,000) City of Pickering 2013 Re Organization Draft Background Information Rur, oate: 2�iosi�s 2:oa PM 2718 Parks 2013 Budget Sports Camps/Tournaments (1,500) Hydro Costs Tennis Courts (1,100) Total 2718.9930.0000 Rentals - User Fees (24,600) 2718.9990.0000 PARKS-Misc Revenue Region of Durham boulevard maintenance (30,000) Memorial trees and benches (5,000) Total 2718.9990.0000 PARKS-MiscRevenue (35,000) Total Revenues Net Expenses -� � ..� (89,600) 3,585,460 • �C�.-L� � ��� � Cu Itu re �& Recreation De artment p The Culture & Recreation Department is responsible for all matters relating to recreation and culture; preschool children; youth, adult and 55+ activities, health; racquet sports and fitness class memberships, seniors and youth activities, health, aquatics, special events and the Pickering Museum Village. In addition, Culture & Recreation is responsible for the operation and maintenance of all City owned facilities. pickering.ca �� January 1, 2013 4� il",��1 ���,�� . , .,_. ,,,... � :. —����— �;�-;_ "�'�'���� ����I�;���"'—� ^"—'��-"! n�s �,, � �I, � The Corporatron of the City of Pickering � Culture & Recrea#ion Department Director, Culture & Recreation (1-NUFT) Administrati,�e Assistant I Clerk Typisfi (1-NUFT) � i Err�ployee Complement 9 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 49 Union Full-Time (UFT) 54 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 223 Union Part-Time Term (UPTT) I I Cultural Services Reereation Services � Facility Programs Facilities Operations (Chart No. 5'(a)) (Chart No. 5(b)) �Chart No. 5(c)) (Chart No. 5(d)) Director's Office Employee Corriplement 2 Non-Union FT 0 Non-Union PT 1 CJnion FT 0 Union PT Cultural Services Employee Complement 1 Non-Union FT� 0 -Non-Union PT 3 Union FT 4 Union PT ; 0 Union FT Term 14 Union PT Term Note: 66. Speciality Course Instructors Authorized by: Chief Administrative CSfficer _ _ __ _ Recreation Services Employee Complement 1 Non-Union FT � 0 Non-Union PT 4 Union FT 7 Union PT 0 Union FT Term 130 :Union PT Term April 1, 2013 Facility Programs Employee Gomplement 2 Non-Union FT 0 Non-Union PT 12 Union FT 26 Union PT 0 Union FT Term 68 Union PT Term Facilities Operations Employee Complement 3 Non-Union FT 0 Non-Union PT 29 Union FT 17 Union PT 0 Union FT Term 11 Union PT Term Chart No. 5 Il�uk � ��� ��IIM�e . , -_- ,,,,,.. ,,��I ° ,i�� ;`�°�'�- -----°-�°-�-_�_�!�;��� = �� � ►� �► u�� The Corporation of the City of Pickering Culture & Recreation Department Cultural Services Section Director, Gulture & Recreati � Supervisor, Cultural � Services l (1-NUFT � Coordinator, Museum Event & Volunteer Event Coordinator Operations Programmer �,-uFT> (1-U FT) �� _� p-�-� Maintenance Person, Coordinator, Marketing & Museum Site Revenue (1-UPT) (1-UFT); I Authorized by: Chief Administrative Officer _April.1, 2013 Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 3 , Union Full-Time (UFT) , 4 Union Part-Time (UPT) 0 Union Fu11-Time Term (UFTT) _14 Union Part-Time Term (UPTT) Costumer (1-UPT) Conservator (1-UPT) Education Instructors (14-UPTT) Chart No. 5 (a) ���� �,�,� _;.. , _: ' ���i� ,�II;1����-�i � ���'�y � _� � F � ►/ � �� � The Gorporation of the City of Pickering Culture & Recreation Department � Recreation Services Section Director, Culture & Recreation Supervisor, Recreation Services (1-NUFT) Event/Camp Coordinator, Programmer Community Recreation (1-UF� Programs � (1-11FT1 Coordinator, Recreation Programs ' (1-U F� Note: 66 Speciality Course Instructors not included Authorized by: Chief Administrative Officer Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 4 Union Full-Time (UFT) 7 lJnion Part-Time (UPT) 0 Union Full-Time Term (UFTT) 130 Union Part-Time Term (UPTT) Recreation Programmer, Petticoat Creek (1-UFT) Program & Event Staff �22-uPrr� Youth Staff �ss-uPrr> C�mp Staff �sa-uP-n-� Facility Security Guard ��-uPr+s-uP,� April 1, 2013 Chart No. 5 (b) �,� il;�;g '�;�;I� ( ( The Corporation of the City of Pic.kering e�� d� Culture & Recreation Department _ i�' Facilit Pro rams Section � � .. Y 9 �I � . � _ Director, Culture & Recreation Coordinator, Aquatic Programs I I Aquatic Programme Coordinator, Program Registration (1-UFT) Asst. Coordinator, P,rogram Registration (1-UF� Asst. Coordinator, Faciliiy Operations, Facility Bookings (1-UF� Clerk, Program Registration (2-UPTf) Note: 66 Speciality Course Instructors not included Authorized by: Supervisor, Facility Programs Employee Complement 2 Non-Union Fu11=Time (NUFT) 0 Non-Union Part-Time (NUPT) 12 Union Full-Time (UFT) 26 Union Part-Time (�UPT) � 0 Union Full-Time Term (UFTT) 68 Union Part-Time Term (UPTT) � Coordinator, Facility Aquatic Program Assistant (4-UPT) �FT) (4-UPT) Aquatic Staff (56-UPTf) - Child Care Worker (1-UPT+ 1-UPTT) Shift Leader, Child Care Worker (1-UPT + 1-U Secretary, Recreation Complex (1-UFT) � Clerk-Typist (Complex) (2-UFT) Clerk, Recreation Gomplex (6-UPT) Clerk, Rec. Complex Memberships (1=UFT) " ChiefiAdministrative Officer � April 1, 2013 Health & Fitness ' Specialist � (1-NUF� Coordinator, Fitnes� Services (3-UFT) Coordinator, Fitness Rooms (1-UPT) Fitness Instructors (9-UPT, 8 UPTT) � Chart No. 5 (c) _ u�� �,u,� �tk� . s�= ,r� �..�wwi'^L������u ■ � � �� � .� � 1� The Corporation of the City of Pickering Culture & Recreafion Department , Facilifiies Operations Section Director, Culture & Recreatian Manager, Facilities Operations (1-NUFI) . Supervisor, Facilities Operations Foreperson, Coordinator, Facilities Facilities Maintenance Operations (1-U FT) (1-U FT) Lead Hand, Facility Maintenance � � 1-U FT Swimming Pool Maintenance Person (2-U FT) � Facility Maintenance Person (9-U FT) Aufhorized by: Employee Complement 3 Non-Union Full-Time (NUFi) 0 Non-Union Part-Time (NUPT) 29 Union Full-Time (UFT) 17 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 11 Union Part-Time Term (UPTT) Facility Research & Development/Event Programmer (1-UFT) Foreperson, Mechanical Systems & Facilities 'Operations (�-UFT) Facility Custodian Chief Administrative .Officer � April 1, 2013 Foreperson, Ice Arena (2-U F� , (11-UPI� Arena (13-U P� Chart No. 5 (d) � City of Pickering 2013 Re-Organization Current Budget Culture & Recreation Run Date: 27/06/13 2:10 PM 2011 2012 • 2012 � Actuals YTD � Approved Inc./Dec. `BUClget �� % CHGE.� ' � � actuais Budget � '�� - 2073 , � 20�� �� � Expenditures ' Salaries & Wages 5,333,351 5,792,993 5,545,228 268,111 5,813,339 4:83°l0 < Salaries 8� Wages - Prg. 884,545 944,669 974,720 26,558 1,001,278 ` 2:72% Overtime 209,593 190,002 181,990 0 181,990 0:00% 0001 Program Overtime 4,041 9,933 0 D 0 0:00%' Employer Contributions 1,095,117 1,278,473 1,311,153 145,137 1,456,290 11:07% Conferences 97 2,302 2,000 0 2,000 ' 0:00% Uniforms 30,024 33,805 33,734 2,200 35,934 ` 6;52°l0' Travel 11,235 15,466 19,300 (2,500) 16,800 ('t2,95%) Freight, Express & Cartage 150 800 2,000 0 2,000 0:00% Cellular Phones 26,968 30,621 28,890 1,595 30,485 ' 5.52°l0 Telephones 91,803 94,482 89,163 5,059 94,222 �;67% Advertising 153,906 139,360 149,900 0 149,900 O;.QQ% Trade Shows, Exhib & Displays 197 501 500 0 500 0.00% ` Subscription & Publications 855 921 1,000 0 1,000 0.00% Seminars & Education � 23,630 22,890 30,845 (4,�845) 26,000 ;, ��5.71%); Purch Prnting/Broch/News Ltr 92,353 83,765 98,000 0 98,000 `i 0.00% Insurance Premium 173,968 139,758 96,690 8,704 105,394 9'00%; Ins. Deductible 6,683 396 9,000 0 9,000 0;00% Consulting & Professional 0 5,898 6,000 (6,000) 0 (100.00%)' Recpt, Prom & Sp Events 18,864 16,747 22,050 (1,000) 21,050 (4r5q�jo)j Memberships 4,275 5,204 9,344 171 9,515 _ T,$3% ` Photo, Mapping, Printing 0 �� 335 500 0 500 �=,Q.00°l0 �' Outside Agency Serv 99,645 109,059 230,864 (79,607) 151,257 < (34.48%)' Build Repairs & Mtce 845,598 1,005,802 849,260 23,960 873,220 `2:82% Veh - Repairs & Maintenance 8,805 14,297 6,500 0 6,500 0:00%' Misc Equip Repairs 278,165 234,142 308,327 48,000 356,327 ' 15:57% Software/Hardware Maintenance C 0 0 0 39,535 39,535 0.00%` Antiques Repairs Mtce. 6,092 4,558 5,000 800 5,800 ; 16:00% ' Other Fix. Assets Rep & Mtce. 32,270 65,586 62,800 10,000 72,800 15;92°/a Grounds Upkeep 474 1,505 5,500 0 5,500 0:00%! Community Use of Schools 1,523 885 4,000 0 4,000 O;pO% Building Rentals 11,628 24,836 25,010 500 25,510 " 2:00% Prgm - Build Rentals 191,000 191,000 191,000 0 191,000 ` 0.00,% Rental Misc Equip 3,026 3,909 3,500 0 3,500 : 0:00% Land Rentals 3,250 3,250 8,100 (2,000) 6,100 ' (24�69%) Stationery & Office Supplies 22,649 18,670 21,900 (200) 21,700 (p;g1°I'o). Forms 750 1,140 1,600 (100) 1,500 (6;25°l0), Program Supplies 6,982 7,087 5,000 0 5,000 ' 0�00°l0 •� � � ��g City of Pickering 2013 Re-Organization Current Budget Culture & Recreation Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dea BU(Jget % CHGE, ' Actuals Budget �� 20'13 2Q�12 - Event Supplies 237,290 173,329 185,450 11,200 196,650 °,, 6.04% Prgms Supplies � 170,876 144,770 220,967 (12,146) 208,821 =� (5�5p°lo); Athletic Equip. Playroom 269 1,863 � 1,800 0 1,800 0.00% Drop-In Centre Supplies 4,324 4,989 4,400 0 4,400 O.pO% Supplies - Special Events 16,333 15,574 21,200 (3,865) 17,335 t(�g23%)" Antique Purchases 587 599 600 0 600 0.00% Committee Expenses 13,467 10,113 13,000 0 13,000 0:00%. Gift Shop Plaques 5,671 4,452 4,000 500 4,500 12.50%0 Utilities - Water 121,237 127;863 129,710 12,800 142,510 i °g,g7%` Utilities - Gas 321;931 227,206 295,400 (36,560) 258,840 j (12.3g%) Utilities - Hydro 911,953 978,591 911,460 138,800 1,050,260 ` 15:23% Utilities - Oil 6,063 5,960 5,683 0 5,683 ' O.qO%` Utilities - Cable T.V. 842 802 650 200 850 30.77% Gas, Oil Tires 10,520 11,168 10,875 1,500 12,375 13.79% Supplies & Tools 41,913 47,911 55,300 (5,250) 50,050 (9.49%} Minor Fumiture & Fixtures 39,753 25,590 30,000 (23,000) 7,000 ! (76:67%)' Misc. Equipment 14,265 9,958 10,000 5,500 15,500 55:Q0% ' Other Minor Fixed Assets 0 0 25,000 (25,000) 0 (100.00°/a) Taxes Tenant 0 0 1,575 0 1,575 0.00%' Program Expenditures ' 467 0 0 0 0 0.00% ' Total Expenditures 11,591,273 12,285,785 12,267,438 548,757 12,816,195 ` 4:47% Revenues Donations 0 0 0 0 0' 0:'0p%a ' Federal Grant (40,238) (38,209) (40,000) 2,000 (38,000) (5.00%j Ont. Specific Grants (109,793) (137,699) (143,700) 20,100 (123,600) (13;99%) OtherAgency Grts (40,489) (11,900) 0 0 0 0,00% Transferfrom Reserve Fund 0 (82,569) (130,000) 47,049 (82,951) ' (36.19%) Program Registrations (1,410,704) (1,382,256) (1,691,683) (14,725) (1,706,408) ' 0:87°10 Gift Shop (7,112) (5,903) (7,500) 900 (6,600) , � (12,p0%)', Snack Bar (9,286) (11,549) (11,350) (50) (11,400) I 0:44% < Vending Machines (21,759) (19,886) (24,000) 2,000 (22,000) ' (8.331a) Rentals (2,478) (2,478) (2,500) 0 (2,500) ' 0:00°/a ' Advertising Space (31,807) (55,620) (27,000) (13,000) (40,000) j � 48:15°fo Memberships-Pool/Health Club (7,000) (7,000) (7,000) 0 (7,000) 0:00% Programs (9,030) (5,207) (17,415) 7,415 (10,000) (42:58%0); Child Supervision (6,162) (5,446) (14,753) 0 (14,753) , ,0.00°/a' Fitness Testing ; (39,893) (33,758) (169,800) 49,902 (119,898) (2g:3g°la)> Donations (739) (447) (750) 0 (750) i O.QO% Other Revenue (1,944) 0 0. 0 0 0;00°!0 ��� City of Pickering 2013 Re-Organization Current Budget Culture & Recreation Run Date: 27106113 2:10 PM 2011 2012 2012 Actuals � � YTD Approved Inc./Dec. �: B�Udf�et �% CI-�6E.'; � Actuals Budget ` 2013 ' 2012 -. Admissions - Public & Edu. (96,431) (92,193) (91,550) (1,975) (93,525) � 2.16%' Admissions - Tennis (106,833) (105,092) (120,000) 0 (120,000) Os00°(o Admissions - Skating (19,569) (23,632) (28,000) 0 (28,000) OAO°10 `' Admissions - Public Swimming (67,683) (68,874) (67,000) (2,036) (69,036) ` �.04°/a , Admissions - Squash (19,956) (16,054) (28,000) 0 (28,000) 0.00% Admissions - Fi#ness Room (9,025) (11,650) (22;000) 0 (22,000) ' 0.00%" Admissions - Racquet Ball (11,139) (15,044) (12,500) 0 (12,500) 0.00°10' Rentals - Ice Surface (1,333,205) (1,530,609) (1,557,000) (28,000) (1,585,000) : 1,80% Rentals - Pool (285,235) (267,523) (288,150) (2,690) (290,840) - 0.93% Rentals - Mtg. Room/Public (68,069) (88,213) (70,000) (13,415) (83,415) " 19.,16% Rentals - Mtg. Room/Prog. (27,000) (27,000) (25,000) 0 (25,000) ', 0:00°/o Rentals - Halls (106,646) (111,390) (105,000) (3,000) (108,000) 2,86% Rentals - Pool-School Board (1,583) (2,135) (2,000) (500) (2,500) 25.00%0 ' Rentals - West Shore C.C. (45,252) (47,194) (41,000) 0 (41,000) 0:00% Rentals - East Shore C.C. (43,335) (33,021) (41,000) 0 (41,000) ; 0:�0°!0 Rentals - Lockers (846) (437) (800) 0 (800) p:00% Membertships - Tennis (45,260) (40,027) (60,000) 0 (60,000) ! ` 0,00%' Memberships - Pool/Health Club (708,526) (700,666) (775,500) �(3,000) (778,500) 0.39% : Memberships - Squash (108,778) (104,799) (127,000) 0 (127,000) O,OQ% ' Memberships - General (121,536) (145,866) (110,000) (46,297) (156,297) ; 42.09% ' Memberships - Racquet Ball (29,262) (26,830) (31,000) 0 (31,000) w 0:00% Rentals - Claremont C.C. (1,231) (463) (500) 0 (500) ';• 0.00%0 Rentals - Petticoat Creek (41,703) (38,580) (35,000) (5,000) (40,000) ` , � 14.29°l0 � Rentals - Wellness Clinic (33,372) (34,206) (35,226) 0 (35,226) �' . 0.00% � Rentals - Green River C.C. (2,655) (2,655) (8,600) 0 (8,600) 0.00% Rentals - Pottery Studio (2,250)� (4,800) (4,800) (4,800) (9,600) ; 100.,00°l0 ' Other Misc Revenue (190,768) (143,031) (230,925) (29,452) (260,377) ', 12.75% Netted Revenue (72,004) (63,716) (63,490) 63,490 0 ; (100.OQ%) Nutrition (1,383) 0 0 0 0 0.00% Other Revenue - Membership NSF (2,925) (1,680) (5,000) 0 (5,000) !: 0:00°l0' Total Revenues (5,341,894) (5,547,307) (6,273,492) 24,916 (6,248,576) , (0:40°/a) Net 6,249,379 6,738,478 5,993,946 573,673 6,567,619 9,57%< =����� City of Pickering 2013 Re-Organization Current Budget Cult. & Rec. Admin. Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD � �Approved Inc./Dec. � ,BUdg@t % CHGE. ° � actuais sudyet � 2013��� ' 2q�2���� ` Expenditures Salaries & Wages 785,527 1,145,420 1,034,836 60,185 1,095,021 5.82%: Overtime 20,799 26,059 26,840 0 26,840 , 0,00% Employer Contributions 175,868 260,670 252,364 52,286 304,650 20.72% Conferences 97 2,302 2,000 0 2,000 0.00% : Uniforms 1,698 1,8�}2 � 2,500 0 � 2,500 � �� 0:00°/4 = Travel 2,013 7,590 5,000 0 5,000 , O,QO% ` Cellular Phones 3,573 4,768 5,600 (330) 5,270 (5c89%): Telephones 11,638 9,396 7,070 16,703 23,773 : 236.25%0 , Advertising 1.10,784 101,534 106,700 0 106,700 0.00%`' Subscription & Publications 315 315 400 0 400 0,00% Seminars & Education 326 1,890 3,000 0 3,000 0;00% ` Insurance Premium 8,653 10,142 10,350 932 11,282 ` 9:OQ%'` Consulting & Professional 0 5,898 6,000 (6,000) 0;(100.00°!0) Recpt, Prom & Sp Events 636 528 400 0 400 0:00% ' Memberships 969 1,158 1,500 0 1,500 0,00°l0 Photo, Mapping, Printing 0 • 335 500 0 500 0.00% Outside Agency Serv 0 18,556 49,735 (47,515) 2,220 (95�54°l0); Software/Hardware Maintenance C 0 0 0 33,000 33,000 p.Op% i Building Rentals 11,618 24,677 25,000 500 25,500 2,00°l0 Stationery & Office Supplies 8,094 6,805 7,500 0 7,500 0,00% Committee Expenses � 13,467 10,113 13,000 0 13,000 O.DO��o Utilities - Hydro 2,213 8,841 20,000 (6,000) 14,000 ' (30.00%},, Minor Furniture & Fixtures 27,288 4,807 5,000 (3,000) 2,000 ' (60..00%)` Total Expenditures 1,185,576 1,653,646 1,585,295 100,761 1,686,056 6:36% Revenues Other Revenue (1,866) 0 0 0 0 0:00% Total Revenues (1,866) 0 0 0 0 O.OD% Net' 1,183,710 1,653,646 1,585,295 100,761 1,686,056 6'S6% -n �� � City of Pickering 2013 Re Organization Draft Background Information 2711 Cult. & Rec. Admin. Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2711.1100.0000 Salaries & Wages Base Salaries & Wages 1,065,207 Transfer of one position (Coordinator, Sustainability - 7 Months) from 2735 29,814 Total 2711.1100.0000 Salaries & Wages 1,095,021 271.1.1200.0000 Overtime Program Registration ( 3 sessions ) Programs and Events Department Graphics Administration Facilities 2,300 10,230 6,230 1,830 6,250 Total 2711.1200.0000 Overtime 26,840 2711.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 29?,773 benefits such as dental and optical Transfer of one position (Coordinator, Sustainability - 7 Months) from 2735 12,877 . Total 2711.1400.0000 Employer Contributions 304,650 2711.1800.0000 Conferences Parks & Recreation Ontario Forum 2013 - Manager, C&R and Supervisor, C&R Total 2711.1800.0000 Conferences 2711.1900.0000 UNIFORMS For City Event Staff Total 2711.1900.0000 UNIFORMS 2711.2110.0000 Travel Parking & Mileage (based on increase in staf� Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Blackberry Charges - various staff (Division Head, Manager, Supervisor (2), Marketing Coordinator, Graphic Designer and Event Coordinator) Cellullar Phones - Transfer to 2620 Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades �=°��° 2,000 2,000 2,500 2.500 5,000 5.000 5,600 (330) 5.270 8,859 City of Pickering 2013 Re Organization Draft Background Information 2711 Cult. & Rec. Admin. T1 Line monthly charges for Bentley House Telephone budget reallocation due to Re-organizatiori Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising includes all Sections within the Division - radio advertising, additional City promotion � Accessible Print Materials Community Page Program & Teen Advertising Run Date: 27/06/13 2:08 PM 2013 Budget 15,400 (486) 23.773 18,700 2,500 80,500 5,000 Total 2711.2210.0000 Advertising 106,700 2711.2220.0000 Subscriptions & Publicati - Includes all Division Sections excluding Museum and Complex 400 Total 2711.2220.0000 Subscriptions & Publicati 400 2711.2340.0000 Seminars & Education 2013 Creative City Summit - Supervisor, Marketing, Research & Communications 900 SkillPath Seminars: The Conference on Social - Graphic Designer and Event 1,150 Coordinator The Municipal Forum on Sponsorship - Supervisor, Marketing, Research & Communications � CPRC & First Aid Training - Various staff Total 2711.2340.0000 Seminars & Education 2711.2370:0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 750 200 3,000 11,282 Total 2711.2370.0000 Insurance Premium 11,282 2711:2392.0000 Consulting & Professional 0 2711.2394.0000 Recpt,Prom. & Sp.Ev.;Gen Administrative staff plus Marketing/ Promotion area 400 Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 400 2711.2395.0000 Memberships 3x$190 PRO,(2x$65)--Ont.Rec & Facilities Assoc.,(2x$200) Festivals & Events Creative City Network of Canada Total 2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing ��- 1,100 400 1,500 City of Pickering 2013 Re Organization Draft Background Information 2711 Cult. & Rec. Admin. To cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program (Bentley House) Fire Alarm & Security System Monitoring Contract (Bentley House) Total 2711.2399.0000 Outside Agency Services 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - Active Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 2711.2648.0000 Building Rentals Rental charges associated with Bentley House. Run Date: 27/06/13 2:08 PM 2013 Budget 500 500 1,485 735 2,220 33,000 33,000 25,500 Total 2711.2648.0000 Building Rentals 25,500 2711.5300.0000 Stationery & Office Suppl General office supplies 6,000 Minor office supplies & equipment - Bentley House 1,500 Total 2711.5300.0000 Stationery 8� Office Suppl 7,500 2711.5350.0001 Committee Exp - Diversity Committee Special Event expenses 7,000 Total 2711.5350.0001 Committee Exp - Diversity 2711.5350.0002 Cttee Exp-Access Cttee Committee related expenses (Includes funding for 3rd Annual Accessibility Awareness Event - May 2013). 7.000 . 111 Total 2711.5350.0002 Cttee Exp-Access Cttee 6,000 2711.5530.0000 Utilities - Hydro Hydro costs for Bentley House (electrical heating) - Budget based on projected 2012 actuals and usage 2711:5973.0000 Furniture & Fixtures Cabinets for Bentley House Total Expenses Total Revenues .� 14,000 Total 2711.5530.0000 Utilities - Hydro 14,000 2,000 Total 2711.5973.0000 Furniture & Fixtures 2,000 ���� 1,686,056 0 City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2711 Cult. & Rec. Admin. � 2013 Budget Net Expenses 1,686,056 ���:_ s City of Pickering 2013 Re-Organization Current Budget Civic Complex Run Date: 27106113 2:10 PM 2011 2012 2012 � Actuals YTD Approved IncJDec. �� BUdg@t �"�� °% CHGE. Actuais Budget -2013; �� ��2Q�z . �= � Expenditures � - `- �� Salaries & Wages 111,051 135,501 92,405 116,388 208,793 ' 125:95% ' Overtime 7,432 5,443 5,230 0 5,230 Q;00% EmployerContributions 14,123 19,179 15,183 26,278 41,461 173;D8°10 Uniforms 0 669 300 (300) 0;(1Q0.00°/a); Seminars & Education 76 555 400 0 400 0.00% ' Insurance Premium 9,364 � 8,959 7,809 703 8,512 �� �� 9,Q0% '� Ins. Deductible 1,357 � 0 1,000 0� 1,000 �� „%0.�0% Recpt, Prom & Sp Events 18 12 0 0 � 0'�; 0:00% ` Outside Agency Serv � 0 3,620 6,485 � �(200) � 6,285 ���- �. �3.08%)��� Build Repairs & Mtce 124,627 173,760 199,840 240 200,080 ����Q;12% ��, Misc Equip Repairs 30,017 41,535 57,327 (1,000) 56,327 ' (1.74%0); Rental Misc Equip 16 0 500 0 500 O:OD% Utilities - Water 8,797 9,801 9,400 1,400 10,800 ` 14,89% Utilities - Gas 26,850 22,238 24,750 0 24,750 0:00%' Utilities - Hydro 115,239 111,682 112,930 14,000 126,930 ' 12:40% Utilities - Cable T.V. 842 802 650 200 850 '. 30:77% Supplies & Tools 1,426 2,965 6,000 (2,500) 3,500 (41.67°la); Minor Furniture & Fixtures 6,225 6,468 5,000 0 5,000 0:00% Total Expenditures 457,460 543,189 545,209 155,209 700,418 =. 28.47°10 Revenues Transfer from Reserve Fund 0 (32,081) (60,000) 25,000 (35,000) ;, (�}1:67%), Vending Machines (337) (732) (1,000) 0 (1,000) ' p,AO% Other Misc Revenue 0 (34,593) (93,690) (22,673) (116,363) ; 24:20% ' Total Revenues (337) (67,406) (154,690) 2,327 (152,363) , (1;50%) Net 457,123 475,783 390,519 157,536 548,055 i. 40'.34%a; :�F %8 � 2124 Civic Complex City of Pickering 2013 , Re Organization Draft Background Information Expenditures 2124.1100.0000 Salaries & Wages Base Salaries and Wages � PT - Cleaning staff - Facility Attendant for Libraries (Offset by revenue in account 2124.9990) PT - Cleaning staff - Facility Attendant for Operations Centre (OfFset by revenue in account 2124.9990) Run Date: 27/06/13 2:08 PM 2013 Budget 94,430 79,363 35;000 Total 2124.1100.0000 Salaries & Wages 208,793 2124.1200.0000 Overtime To meet service level / workload commitments 5,230 Total 2124.1200.0000 Overtime 5.230 2124.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical 16,280 Benefits related with PT - Cleaning staff - Facility Attendant for Libraries 17,296 Benefits related with PT - Cleaning staff - Facility Attendant for Operations Centre 7,885 Total 2124.1400.0000 Employer Contributions 41,461 2124.1900.0000 Uniforms 0 2124.2340.0000 Seminars & Education HVAC workshop - Foreperson, Mechanical Systems & Facilities Operations 400 Total 2124.2340.0000 Seminars & Education 400 2124.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 8,512 property. (Policy coverage includes: liability, automobile and property). Total 2124.2370.0000 Insurance Premium 8,512 2124.2371.0000 Insurance Deductible Insurance Deductible - Total 2124.2371.0000 Insurance Deductible 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Technical support Total 2124.2399.0000 Outside Agency Services 2124.2435.0000 Building Repairs & Mainte Security Contract , c � �` 1, 000 1, 000 1,485 4,800 6,285 r• ��� City of Pickering 2013 Re Organization Draft Background Information 2124 Civic Complex Provision for building repairs & services Provision for furniture repairs Provision for supplies Misc. Costs (outside lighting, signage, snow removal, salfing etc.) (50%) Underground - power washing Locks, Re Keying etc. (new master system for civic) Provision for inspection and replacement of worn components (HVAC system) GE Lighting - Transformer Maintenance Card Access System Fire Alarm and Security Monitoring Contract Defibrillator Monitoring Contract Electrical Maintenance and Infrared Scan Tower Roof Drain Inspection , Tower Clock Inspection Chemical treatment of boilers and condensing equipment Fuel Tank cleaning and inspection Domestic Hot Water Tank inspections Carpet Service - Mats Painting Program Carpet Cleaning � Snow Removal, 50% of costs shared with Library Window Washing Phase 2 Carpet Replacement - Tax, Payroll, Accounting (Deferred from 2012) � Reduction in funding carpet replacement to meet 2013 budget levy target Replace Underground Parking Lighting - Funded 100% from Federal Gas Tax Total 2124.2435.0000 Building Repairs & Mainte 2124.2478.0000 Misc.Equipment Repairs & � Standby Generator (diesel generator) - Cost shared with Library (increase due to new testing regulations) York Centrifugal Chiller & Starters - Cost shared with Library Honeywell (boilers) - Cost shared with Library Otis Canada (elevator) - Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers - Cost shared with Library ���� Run Date: 27/06/13 2:08 PM 2013 Budget 30,000 4,000 12,000 6,000 3,000 10,000 19,500 1,575 3,150 735 180 3,000 1,000 1,000 3,000 1,200 1,000 2,000 2,500 3,500 4,500 5,500 40,000 (22,260) 35,000 200,080 3,000 7,500 3,000 4,627 4,200 City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�32:os PM 2124 Civic Complex Misc. Provision for electrical, plumbing, mechanical & other supplies Overhead garage doors (Eastern Overhead Doors) Inspection of positioners and blades on three air handling fans, service & perform vibration analysis Sound System Service (Council Chamber) Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) Energy Management System--Service Contract Security Camera Replacement Total 2124.2478.0000 Misc.Equipment Repairs & 2124.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs . Total 2124.2678.0000 Misc Equipment Rentals 2124.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 Total 2124.5510.0000 Utilities - Water 2124:5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage Total 2124.5530.0000 Utilities - Hydro 2013 Budget 20,000 1,000 2,000 500 6,000 2,000 2,500 56,327 500 500 10,800 10,800 24,750 24.750 126, 930 126.930 2124.5550.0000 Cable TV " Local cable TV charges for Civic Complex building. 850 Total 2124.5550.0000 Cable TV 850 2124.5902.0000 Supplies & Tools First Aid & Safety supplies Small tools 2124.5973.0000 Furniture & Fixtures Various Furniture Replacement � 5,000 Total 2124.5973.0000 Furniture &"Fixtures 5;000 3,000 500 Total 2124.5902.0000 Supplies & Tools 3,500 Total Expenses ��� 700,418 City of Pickering 2013 Re Organization Draft Background Information 2124 Civic Complex Run Date: 27/06/13 2:08 PM 2013 Budget Revenues 1920.2124.0000 Trsf frm RF - Civic Cmplx Federal Gas Tax funding to replace underground parking lighting (35,000) Total 1920.2124.0000 Trsf frm RF - Civic Cmplx (35,000) 2124.9916.0000 Vending Machines Civic Complex vending machine sales (1,000) Total 2124.9916.0000 Vending Machines (1,000) 2124.9990.0000 Other Revenue Payment from Library for services provided by Civic Complex staff Janitorial staff - City (Term employees from Library) General maintenance and cleaning (from Operations Centre - Municipal Garage) Total 2124.9990.0000 Other Revenue Total Revenues Net Expenses � �m (2,000) (79,363) (35,000) (116,363) (152,363) 648, 055 City of Pickering 2013 Re-Organization Current Budget Senior Citizens Centre Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dec. ' BUdget % CHGE. � a,ctuais eudget ` 20�3���, �- 2012 , �� �� Expenditures Salaries & Wages 175,076 219,809 203,248 12,212 215,460 6;01°l0 Overtime 3,905 4,284 3,140 0 3,140 ' 0.00% Employer Contributions 29,033 44,073 24,074 7,256 31,330 : 30.14% Uniforms 0 0 0 0 0 0:00%0 Travel 1,236 912 1,000 0 1,000 ' 0.00% ` Cellular Phones 0 0 275 (275) 0', (100,00°l0) Telephones 9,437 7,314 7,065 (672) 6,393 (9:51%}' Advertising 0 � 0 200 0 200 ? O;OQ%o.'� Seminars & Education 1,898 1,136 1,800 0 1,800 0.00% Insurance Premium 2,648 2,686 2,367 213 2,580 9.Q0°lo ' Recpt, Prom & Sp Events 6,512 7,862 9,950 0 9,950 ` 0.00% ' Memberships � 250 250 250 0 250 �' � O;QO% �� OutsideAgencyServ 218 0 1,485 0 1,485 0:00% Build Repairs & Mtce 36,617 67,782 49,465 5,200 54,665 10.51% ; Misc Equip Repairs 21,124 23,470 21,100 0 21,100 = O.QO% ` Athletic Equip. Playroom 269 1,863 1,800 0 1,800 0:00%' Utilities - Water 3,628 4,230 3,870 800 4,670 �;; � 24;6�°l0 : Utilities - Gas 9,413 7,693 8,680 0 8,680 0:00%, Utilities-Hydro 16,253 15,369 16,030 3,800 19,830 ' ,23.71°l0`' Supplies & Tools 83 � 3,967 4,000 0 � � 4,000 � � ": �;00% ��� Misa Equipment 0 0 0 0 0' 0,00% Total Expenditures 317,600 412,700 359,799 28,534 388,333 ' 7.93% Revenues � � �� ��� � Ont. Specific Grants ' (55,774) (57,700) (42,700) (15,000) (57,700) � 35.13% Other Misc Revenue (19,065) (20,308) (17,735) (6,779) (24,514) ; 38:22% Total Revenues (74,839) (78,008) (60,435) (21,779) (82,214) ; 36.04% Net 242,761 334,692 299,364 6,755 306,119 2.26% -� .� � City of Pickering 2013 Re Organization Draft Background Information 2572 Senior Citizens Centre Expenditures 2572.1100.0000 Salaries & Wages Base Salary & Wages Transfer of one position (Facility Maintenance) from 2731 Recreation Complex Central Core Transfer of term position (Term Employees - Facility Attendant) to 2731 Recreation Complex Central Core Run Date: 27/06/13 2:08 PM 2013 Budget 203,727 54,507 (42,774) Total 2572.1100.0000 Salaries & Wages 215,460 2572.1200.0000 Overtime To meet service level / workload commitments 3,140 Total 2572.1200.0000 Overtime 3,140 2572.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as.dental and optical Benefits costs associated with transfer of one position (Facility Maintenance) from 2731 28,901 18,787 Transfer of benefits for one position (Term Employee Facility Attendance) to 2731 (16,358) Total 2572.1400.0000 Employer Contributions 31,330 2572.2110.0000 Travel Parking & Mileage � 1,000 Total 2572.2110.0000 Travel 1,000 2572.2131.0000 Cellular Phones . 0 2572.2140.0000 Telephones , This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 6,393 Total 2572.2140.0000 Telephones 6,393 2572.2210.0000 Advertising Display and promotion 200 Total 2572.2210.0000 Advertising 200 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference - Coordinator, 920 Recreation Programs DEAN Elder Abuse - PCCC, Recreational Programmer �i _ 700 City of Pickering 2013 Re Organization Draft Background Information 2572 Senior Citizens Centre Defibrillator Training & Recertification - Various staff Total 2572.2340.0000 Seminars 8� Education 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Run Date: 27/06/13 2:08 PM 2013 � Budget 180 1,800 2,580 Total 2572.2370.0000 Insurance Premium 2,580 2572.2394.0000 Rec/Prom & Sp.EvJGen P/R 5 Big Band Events 1,900 Poinsettia Tea 4,000 Mayor's Light Tour 2,850 Seniors' Month Celebration--June each year 1,200 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 9,950 2572.2395.0000 Memberships Older Adult Centres Association of Ontario 250 Total 2572.2395.0000 Memberships 250 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 1,485 Total 2572.2399.0000 Outside Agency Services 1,485 2572.2435.0000 Building Repairs & Mainte Caretaking supplies 6,300 General supplies 2,100 Electrical and Plumbing 3,150 Doors, Windows, Locks & Skylight repairs 5,000 Fire Alarm & Security Monitoring Contract 735 Defibrillator Monitoring Contract 180 Snow Ploughing & Salting � 7,000 Carpet Cleaning Service 2,000 Reconfigure Lawn Bowling Ducts & Diffusers 10,000 Installation of 4 Door Alarms 3,200 Elderly Persons Centre Grant Special Projects (offset by grant revenue 1623.2572) 15,000 Total 2572.2435:0000 Building Repairs & Mainte 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing -- "� - 54,665 4,000 City of Pickering 2013 . Re Organization Draft Background Information 2572 Senior Citizens Centre General Repairs and Maintenance Boiler Repair and Maintenance Fire Inspection Emergency Lighting Energy Management--Service Contract TSSA Inspection and Maintenance lift Total 2572.2478.0000 Misc.Equipment Repairs & 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue � Total 2572.5320.0000 Athletic Equip 8� Playroom 2572.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 Total 2572.5510.0000 Utilities - Water Run Date: 27/06/13 2:08 PM 2013 Budget 10,000 1,000 500 3,500 500 1,600 21,100 1, 800 1.800 4,670 4,670 2572.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 8,680 Total 2572.5520.0000 Utilities - Gas 8,680 2572.5530.0000 Utilities -,Hydro Budget based on projected 2012 actuals and usage 19,830 � Total-2572.5530.0000 Utilities - Hydro 19,830 2572.5902.0000 Supplies & Tools FirstAid & Safety (replacement) and Small tools (replacement) 1,500 Defibrillator (replacement) 2,500 Total 2572.5902.0000 Supplies 8� Tools 4,000 2572.5978.0000 Misc. Equipment 0 Total Expenses 388,333 Revenues 1623.2572.0000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant (42,700) EPC Special Projects Grant (15,000) Total 1623.2572.0000 Ont Grant - Senior Citize (57,700) 2572.9990.0000 Other Revenue Program Registrations for Older Adult Programs: - - :� � �.-- [�7 City of Pickering 2013 Re Organization Draft Background Information 2572 Senior Citizens Centre Art Dancing Seniors Events - Ticket Sales Total Revenues Net Expenses Total 2572.9990.0000 Other Revenue �� � � Run Date: 27/06/13 2:08 PM 2013 Budget (7,884) (12,180) (4,450) (24,514) (82,214) 306,119 Programs City of Pickering 2013 Re-Organization Current Budget Run Date: 27/06/13 2:10 PM ' 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUdget % CHGE. : � actuais Budget '-�� �2013����� 2oa�2 �� � Expenditures � Salaries & Wages 512,253 394,437 508,798 13,166 521,964 2:59°l0; Salaries & Wages - Prg. 884,545 944,669 974,720 26,558 1,001,278 2,72% Overtime 12,566 7,013 11,900 0 11,900 ° 0;00% 0001 Program Overtime 4,041 9,933 0 0 0 0.00% Employer Contributions 151,991 146,241 162,698 24,831 187,529 ` 15:26% Uniforms 3,384 3,108 3,500 1,500 5,000 42:86%` Travel 2,170 3,404 3,100 0 3,100 ` OAO°10 Cellular Phones 4,994 5,424 4,800 0 4,800 ' 0.00% Telephones 7,643 7,348 5,972 (1,544) 4,428 ' (25.85%) Subscription & Publications 40 96 100 0 100 0:00°l0' Seminars & Education 2,095 1,652 2,695 0 2,695 : 0.00% Purch PrntingBrochlNews Ltr 92,353 83,765 98,000 0 98,000 0.00% Insurance Premium 20,668 19,251 15,818 1,424 17,242 ! 9:00%: Recpt, Prom & Sp Events 0 0 0 0 0 0.00% Memberships 0 1,200 1,490 0 1,490 - 0:00°l0 Misc Equip Repairs 82 0 200 0 200 0.00% Community Use of Schools 1,523 885 4,000 0 4,000 OAO%o - Prgm - Build Rentals 191,000 191,000 191,000 0 191,000 _ 0:00% Rental Misc Equip 0 0 0 0 0 0♦00°l0 Forms 0 0 500 0 500 ` 0♦Opo/q Event Supplies 237,290 173,329 185,450 11,200 196,650 6,04°l0 - Prgms Supplies 170,876 144,770 220,967 (12,146) 208,821 (5.5D%) Drop-In Centre Supplies 4,324 4,989 4,400 0 4,400 0.0010 ' Supplies & Tools 2,012 3,306 3,200 0 3,200 ; 0>00°l0 Misc. Equipment 9,266 9,958 10,000 0 10,000 0.00%' Program Expenditures 467 0 0 0 0 0.00% ' Total Expenditures 2,315,583 2,155,778 2,413,308 64,989 2,478,297 2.69% ; Revenues Federal G�ant (21,175) (34,369) (30,000) 0 (30,000) : 0:00% - Ont. Specific Grants (13,956) (40,736) (58,500) 33,500 (25,000) (57:26°10) OtherAgency Grts (38,503) (11,200) 0 0 0< O.OQ°10 Program Registrations (1,410,704) (1,382,256) (1,691,683) (14,725) (1,706,408) ': 0:87% Advertising Space (12,227) (24,135) (15,000) (5,000) (20,000) ; 33,33°10 " Other Misc Revenue (107,642) (34,592) (57,500) 0 (57,500) ' 0:00%' Total Revenues (1,604,207) (1,527,288) (1,852,683) 13,775 (1,838,908) ; ' (0�74%)! Net 711,376 628,490 560,625 78,764 639,389 14.05% �°; i �: 2712 Programs City, of Pickering � 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2712.1100.0000 Salaries & Wages Base Salaries & Wages 521,964 Total 2712.1100.0000 Salaries & Wages 521,964 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance 21,717 Languages 2,470 Summer Camps - 3 to 12 161,879 Fitness 215,569 Learn to Swim 375,292 CulinaryArts 3,173 Camps 13+ 14,056 March Break Camp 13,476 Arts 12,068 Photography 3,411 Pre-School Skating 5,858 Badminton 1,653 Babysitting 1,790 Volleyball 5,223 Karate 10,164 Pre-School 45,484 Youth Prgms 16,367 Pre Teen Dances 13,475 Kindergym 29,016 Adult LeiSure 3,057 Standby Allowance 36,080 New Programs 10,000 Total 2712.1100.9000 PROGRAMS SALARIES 8� WAGE� 1,001,278 2712.1200.0001 C.S.& F.-Overtime To meet service level / workload commitments 11,900 Total 2712.1200.0001 C.S.& F.-Overtime 11,900 2712.1400.0000 Employer Contributions � �� � � �� a 2712 Programs ' City of Pickering 2013 Re Organization Draft Background Information This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Run Date: 27/06/13 2:08 PM 2013 Budget • . ... Benefit costs related to program instructors 90,863 Total 2712.1400.0000 Employer Contributions 187,529 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) Total 2712.1900.0000 Uniforms 2712.2110.0001 TRAVEL Parking & Mileage Total 2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones Cellular Phone Charges. Increased coverage for Camp Cell Phones & Youth Program Area 5,000 5,000 3,100 3.100 � :�� Total 2712.2131.0001 Cellular Phones 4,800 2712.2140.0000 � Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and 4,428 system upgrades Total 2712.2140.0000 Telephones 4,428 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library 100 Total 2712:2220.0000 Subscriptions 8� Publicati 100 2712.2340.0000 Seminars & Education CPRC & First Aid Training - Facility Security Guard staff (7) 300 High Five Quality Assurance Program - New camp staff and program instructors 1,300 Defibrillator Training & Recertifications - Various staff 1,095 Total 2712.2340.0000 Seminars & Education 2,695 2712.2365.0000 Purch. Pr./Broch./News Lt Printing costs associated with City brochures. 98,000 Total 2712.2365.0000 Purch. Pr./Broch./News Lt 98,000 2712.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 17,242 property. (Policy coverage includes: liability, automobile and property). - Total 2712.2370.0000 Insurance Premium 17,242 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 0 ��� i_ _ . .� . � . . . . �I City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2712 Programs 2013 , Budget 2712.2395.0000 Memberships Parks and Recreation Ontario High Five Annual Renewal 190 1,300 Total 2712.2395.0000 Memberships 1,490 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment 200 Total 2712.2478.0000 Misc.Equipment Repairs 8� 200 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs 4,000 Total 2712.2642.0000 Community Use of Schools 4,000 2712.2648.0000 C.S & F Prog Summer camp rentals 10,000 Learn to swim rentals 164,000 March break rentals 1,000 Arts rentals 3,700 Pre-school rentals 4,000 Pre-teen dances rentals 6,300 Kindergym rentals 2,000 Total 2712.2648.0000 C.S & F Prog 191,000 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system 2712.5320.0000 C.S & F Prog. Supp Dance supplies Summer camp supplies - Fitness supplies Learn to swim supplies Camps - 13+ supplies March break camp supplies Arts supplies Pre-school skating supplies Badminton supplies Volleyball supplies Total 2712.5302.0000 Forms Prg - (9301) Prg - (9307) Prg - (9314) Prg - (9316) Prg - (9319) Prg - (9320) Prg - (9321) Prg - (9325) Prg - (9334) Prg - (9339) ��� 500 500 300 74,208 20,000 52,500 4,370 10,�81 1,600 200 1,200 1,200 2712 Programs City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�3 2:os Pnn 2013 Budget Karate supplies Prg - (9340) 200 Pre-school supplies Prg - (9353) 2,200 Youth program supplies Prg -(9361) 7,242 Pre-teen dance supplies Prg -(9362) 18,870 Kindergym supplies Prg - (9369) 750 Adult leisure supplies Prg -(9384) 300 New program supplies Prg -(9999) 10,000 Babysitting supplies Prg - (9338) 200 Culinary Arts Supplies Prg -(9317) 3,200 Total 2712.5320.0000 C.S 8� F Prog. Supp 208,821 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost offset by donations 15,000 from the community. � Total 2712.5320.9001 Canada Day Community Grps 2712.5320.9002 Canada Day - Daytime Electrical Rentals of various equipment New Citizenship Ceremony in Council Chambers on Canada Day Total 2712.5320.9002 Canada Day - Daytime 2712.5320.9003 Canada Day - Evening Fireworks Mainstage & Evening Program Police, Security & EMS Total 2712.5320.9003 Canada Day - Evening 2712.5320.9004 CS&F Supplies-WinterFest Various supplies used for Wintertest Fireworks Total 2712.5320.9004 CS&F Supplies-Winterfest 2712.5320.9005 Watertront Trl Adventure Costs associated with hosting Great Waterfront Trail (Bicycle riders travel from Niagara to Quebec along Pickering waterfront trail.) Cost offset by sponsorships. Total 2712.5320.9005 Waterfront Trl Adventure 2712.5320.9006 Community Grp Activity Santa Claus Parade �ffi _° �=t 15.000 2,500 2,500 5,500 10.500 21,000 42,000 21,000 84.000 11, 500 5,000 16,500 13,200 13,200 2,000 City of Pickering 2013 Re Organization Draft Background Information 2712 Programs Run Date: 27/06/13 2:08 PM 2013 Budget Remembrance Day Events 1,550 Presentations at Council 2,000 Total 2712.5320.9006 Community Grp Activity 5,550 2712.5320.9007 Watertront Events Thursday and Sunday concerts (insurance and socan fees) 12,600 Driftwood Theatre 1,500 Music By The Bay (offset by OPG sponsorship) 2,500 Total 2712.5320.9007 Waterfront Events 16,600 2712.5320.9008 Youth Events Youth Events 6,600 Youth Skateboarding event - Two events @$1,000 2,000 Total 2712.5320.9008 Youth Events 8,600 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician arrd Craft supplies Total 2712.5320.9009 Artfest 2712.5320.9010 Civic Awards Costs associated with hosting this event Total 2712.5320.9010 Civic Awards 2712.5320.9012 Bi-Centennial • 2712.5320.9013 New Years Countdown Various supplies related to this event such as entertainment, decorations and refreshments Total 2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering and entertainment 3,700 3,700 12,000 12,000 0 4,000 4,000 7,000 Total 2712.5320.9014 Mayor's Levee 7,000 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs Total 2712.5330.0000 Drop in Centre Supplies 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs First Aid Supplies (replacement) � -� � 4,400 4,400 2,400 400 2712 Programs City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM Various Camp Equipment (replacement) Total 2712.5902.0000 Supplies 8� Tools 2712.5978.0000 Misc. Equipment - Program equipment for youth programs & camps (gaming equipment & accessories, various games, basketball equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; creative centre equipment Total Expenses 2013 Budget 400 3,200 5,000 5,000 Total 2712.5978.0000 Misc. Equipment 10,000 2,478,297 Revenues 1610.2712.0000 Federal Pgm Grants Program Grant - Federal (10,000) Celebrate Canada Grant (20,000) Total 1610.2712.0000 Federal Pgm Grants (30,000) 1623.2712.0000 Ont Grant - Programs Program Grant - Ontario (25,000) Total 1623.2712.0000 Ont Grant - Programs (25,000) 2712.9397.9301 REV-DANCE Program Registrations � (48,449) Total 2712.9397.9301 REV-DANCE (48,449) 2712.9397.9306 REV-LANGUAGES Program - Languages (4,080) Total 2712.9397.9306 REV-LANGUAGES (4,080) 2712.9397:9307 REV-SUMMER CAMPS-3 TO 12 Program - Summer Camps (281,630) Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 (281,630) 2712.9397.9314 REV-FITNESS CLASSES Program - Fitness (260,000) Total 2712.9397.9314 REV-FITNESS CLASSES (260,000) 2712.9397.9316 REV-LEARN TO SWIM Program - Learn to swim (760,000) Total 2712.9397.9316 REV-LEARN TO SWIM (760,000) 2712.9397.9317 REV-CULINARY ARTS �a� 2712 Programs City of Pickering 2013 Re Organization Draft Background lnformation Run Date: 27/06/13 2:08 PM ' 2013 Budget Culinary Arts (7,500) Total 2712.9397.9317 REV-CULINARY ARTS (7,500) 2712.9397.9319 REV-SUMMER CAMPS 13+ Program - Camps age 13 + (24,856) Total 2712.9397.9319 REV-SUMMER CAMPS 13+ (24,856) •2712.9397.9320 REV-CAMPS-SPRWG BREAK Program - March Break Camp � (26,588) Total 2712.9397.9320 REV-CAMPS-SPRING BREAK (26,588) 2712.9397.9321 REV-ART/CARTOONING Program - Arts . (19,087) Total 2712.9397.9321 REV-ART/CARTOONING (19,087) 2712.9397.9322 REV-P,HOTOG/CAMERA CLUB Program - Photography . (4,446) . Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB (4,446) 2712:9397.9325 REV-PRESCHOOL SKATING Program - Pre-School Skating (11,871) Total 2712.9397.9325 REV-PRESCHOOL SKATING (11,871) 2712.9397.9334 REV-BADMINTON Program - Badminton (11,056) Total 2712.9397.9334 REV-BADMINTON (11,056) 2712.9397.9338 REV-BABYSITTER TRAINING Program - Babysitting (2,510) Total 2712.9397.9338 REV-BABYSITTER TRAINING (2,510) 2712.9397.9339� REV-VOLLEYBALL Program - Volleyball (18,710) Total 2712.9397.9339 REV-VOLLEYBALL (18,710) 2712.9397.9340 REV-KARATE Program - Karate (20,439) Total 2712.9397.9340 REV-KARATE (20,439) 2712.9397.9353 REV-PRESCHOOL ACTIVITIES Program - Pre-School (54,366) Total 2712.9397.9353 REV-PRESCHOOL ACTIVITIE� (54,366) 2712.9397.9361 REV-YOUTH PRGM Program - Youth programs 2712.9397.9362 REV-PRE-TEEN (29,061) Total 2712.9397.9361 REV-YOUTH PRGM (29,061) � E-�� ��� City of Pickering 2013 Re Organization Draft Background Information 2712 Programs Program - Pre-teen dances 2712.9397.9369 REV-KINDERGYM Program - Kindergym Run Date: 27/06/13 2:08 PM 2013 Budget (57,438) Total 2712.9397.9362 REV-PRE-TEEN (57,438) (34,321) Total 2712.9397.9369 REV-KINDERGYM (34,321) 2712.9397.9384 REV-ADULT LEISURE Program - Adult Leisure � (10,000) Total 2712.9397.9384 REV-ADULT LEISURE (10,000) 2712.9397.9999 Prog Rev - New Programs New Programs (20,000) Total 2712.9397.9999 Prog Rev - New Programs (20,000) 2712.9940.0000 Advertising Space Sale of advertising space in City Brochures--Spring/ Summer Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs (10,000) (5,000) (5,000) (20,000) (20,000) Total 2712.9990.0001 Other Revenue (20,000) 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used (15,000) for Canada Day TotaF 2712.9990.9001 Cana�ia Day Community Grps (15,000) 2712.9990.9004 WinterFest Donations from the community to offset the cost of Winterfest (5,000) Tota1 2712.9990.9004 Winterfest (5,000) 2712.9990.9005 Waterfront Trl Adventure Great Waterfront Trail Adventure - Sponsorship contributions (13,200) Total 2712.9990.9005 Waterfront Trl Adventure (13,200) 2712.9990.9007 Other Rev - Wtrtrnt Event OPG Sponsorship (2,500) Total 2712.9990.9007 Other Rev - Wtrfrnt Event (2,500) 2712.9990:9009 Artfest Artfest Booth fees (1,800) � �ti 3 �,: -. � City of Pickering . 2013 Re Organization Draft Background Information Run Date: 27/06/132:08 PM 2712 Programs 2013 Budget Total 2712.9990.9009 Artfest (1,800) 2712.9990.9012 Bicentennial Events 0 Total Revenues Net Expenses � �' � (1,838,9D8) 639,389 City of Pickering 2013 Re-Organization Current Budget Dunbarton Pool Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved IncJDec. BUdget '% GHGE, Actuals Budget � � 2013�. � 7012 Expenditures Salaries & Wages 231,603 195,746 208,379 4,541 212,920 ' 2.18%a Dvertime 4,915 2,273 4,180 0 4,180 ' 0'00%' Employer Contributions 39,284 36,098 43,430 2,099 45,529 4;83% Uniforms 2,179 2,205 2,649 0 2,649 `: 0.00°/a : Travel 643 336 1,200 (500) 700 (41:67%) Cellular Phones 117 555 � 250 0 250 �� ;;�;��QO% ; Telephones 5,118 6,693 8,600 (3,515) 5,085 (40.$7%) Seminars & Education 1,045 899 2,600 (900) 1,700 ' {34:62%)' Insurance Premium 3,872 3,245 2,297 207 2,504 9,01% Ins. Deductible 0 0 0 0 0' 0:00% ` Recpt, Prom & Sp Events 24 15 0 0 0 0:00% Memberships 90 92 180 0 180 ` 0;00°/a Outside Agency Serv 0 1,293 2,385 3,757 6,142 157:53% ; Build Repairs & Mtce 34,794 32,834 22,480 0 22,480 0.00% Misc Equip Repairs 10,407 5,907 9,000 7,500 16,500 $3.33% Stationery & Office Supplies, 437 408 600 0 600 0.00°/a Utilities - Gas 45,857 35,424 42,270 0 42,270 O:OQ°/a `. Supplies & Tools 6,272 2,851 4,600 (500) 4,100 ` (qp:$7%)' Total Expenditures 386,657 326,874 355,100 12,689 367,789 ' 3.'57% Revenues Memberships-Pool/Health Club (7,000) (7,000) (7,000) 0 (7,000) ' 0.00%-' Admissions - Public Swimming (6,201) (7,241) (7,000) (36) (7,036) ; 0.51%; Rentals - Pool (129,082) (110,463) (124,850) (1,655) (126,505) 1:33%,: Rentals - Pool-School Board ' 0 0 0 0 0 , �;QO°lo Total Revenues (142,283) (124,704) (138,850) (1,691) (140,541) : 122% Net 244,374 202,170 216,250 10,998 227,248 5.09°!o i �,:� §. City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2713 Dunbarton Pool 2013 Budget Expenditures 2713.1100.0000 Salaries & Wages - _ Base Salaries & Wages 212,920 Total 2713.1100.0000 Salaries & Wages 212,920 2713.1200.0000 Overtime To meet service level / workload commitments 4,180 � Total 2713.1200.0000 Overtime 4,180 2713.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 45,529 benefits such as dental and optical 2713.1900.00OQ Uniforms As per the Collective Agreement 2713.2110.0000 Travel Parking & Mileage Tota1 2713.1400.0000 Employer Contributions Total 2713.1900.0000 Uniforms 45.529 2,649 2.649 700 , Total 2713.2110.0000 Travel 700 2713.2131.0000 Cellular Phones Cell Phone Charges 250 Total 2713.2131.0000 Cellular Phones 250 2713.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and 5,085 system upgrades . Total 2713.2140.0000 Telephones 2713.2340.0000 Seminars & Education WSI (Water Safety Instructor) - Aquatic Programmer Defibrillator Training & Recertification - Various staff SFA (Standard First Aid) - Aquatic Programmer Lifesaving Society lnstructor & Examiner Recertification - Coordinator, Aquatic Programs and Aquatic Programmer Certified Pool Operator Training - Pool Operators and new Facility Maintenance staff Total 2713.2340.0000 Seminars & Education 2713.2370.0000 Insurance Premium ���� ��-.- 5,085 50 800 50 200 .�� 1.700 2713 Dunbarton Pool City of Pickering 2013 Re Organization_Draft Background Information Run �ate: 27iosi�s 2:os PM 2013 Budget Annual cost of insurance policy that provides protection for municipal activities and 2,504 property. (Policy coverage includes: liability, automobile and property). 2713.2395.0000 Memberships Red Cross Life Saving Society Total 2713.2370.0000 Insurance Premium 2,504 Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Pool Inspection & Audit New Dunbarton Pool Energy Audit - Funded 100% from Federal Gas Tax Total 2713.2399.0000 Outside Agency Services 2713.2435.0000 Building Repairs & Mainte Caretaking supplie.s General supplies Chlorine and Chemicals Door & Window & Lock Repairs Defibrillator Monitoring Contract Outdoor/Indoor Lighting Repairs (relamp pool) Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & General repairs and maintenance Electrical and Plumbing Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance New Floor Cleaning Machine Total 2713.2478.0000 Misc.Equipment Repairs & 2713.5300.0000 Stationery 8� Office Suppl General office supplies Total 2713.5300.0000 Stationery & Office Suppl .� .� :� 1,485 900 3,757 6.142 4,000 6,000 6,300 2,000 180 4,000 22,480 1,500 2,000 2,500 1,500 1,500 7,500 16.500 .�� .�� 2713.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 42,270 Total 2713.5520.0000 Utilities - Gas 42,270 ��� City of Pickering 2013 Re Organization Draft Background Information 2713 Dunbarton Pool 2713.5902.0000 Supplies & Tools Tools & Safety supplies (replacement) Pool toys and program supplies (replacement) Total 2713.5902.0000 Supplies.& Tools Total Expenses Revenues 2713.9923.0000 Youth singles Adult singles Family singles Youth - 10 pass Adult - 10 pass 2713.9932.0000 Learn to swim Private Masters Swim Club Synchro Admissions - Public Swimm Run Date: 27/06/13 2:08 PM 2013 Budget 3,000 1,100 4.100 367,789 (3,540) (966) (1,330) (784) (416) Total 2713.9923.0000 Admissions - Public Swimm (7,036) Rentals - Pool Total 2713.9932.0000 Rentals - Pool 2713.9943.0000 Membership - Pool/Health (66,000) (3,100) (11,447) (33,923) (12,035) (126,505) Annual membership (5,075) Three Month membership (1,925) Total 2713.9943.0000 Membership - Pool/Health (7,000) Total Revenues Net Expenses �- -�� �-� (140,541) 227,248 Don Beer Arena City of Pickering 2013 Re-Organization Current Budget Run Date: 27/06/13 2:10 PM 2011 2012 2012 � Actuals � YTD � Approved Inc./Dec. �. �Udg@Y `� "%.CH�E.-�= Actuals Budget � � 2013 �2012 Expenditures Salaries & Wages 427,159 515,040 493,788 � (48,647) 445,141 � ($�85%) Overtime 33,130 26,272 20,910 0 20,910 0;00% Employer Contributions 109,322 134;.538 137,349 (11,461) 125,888 (8:34°10}' Uniforms 3,098 5,239 6,000 0 6,000 ` � 0:00%a Travel 198 165 200 0 200 ' 0.00%; Cellular Phones 2,571 2,848 2,800 0 2,800 0:00% - Telephones 7,927 5,389 7,197, (340) 6,857 (4;72°10) Seminars & Education 3,322 1,192 3,300 (600) 2,700 (18:18%) Insurance Premium 20,211 15,583 11,254 1,013 12,267 9:00% Ins. Deductible 2,000 396 2,000 0 2,000 0;00% Recpt, Prom & Sp Events 168 189 0 0 0' 0:00°10 ' Memberships 160 0 800 0 800 : 0:00°!0" Outside Agency Serv 0 0 1,910 5,680 7,590 ' 297.38%0 Build Repairs & Mtce 73,372 141,350 103,060 (44,000) 59,060 {42.69°�0)` Misc Equip Repairs 50,237 58,207 52,500 0 52,500 0.00%` Rental Misc Equip 0 859 500 0 500 0;00% Land Rentals 3,250 3,250 8,100 (2,000) 6,100 {24;69%)`, Stationery & Office Supplies 91 130 500 0 500 ' 0.00% Forms 0 0 300 (300) 0'(100:00°!0), _ _ Utilities - Water 18,915 21,459 20,240 5,000 25,240 ' 24.70°!0 ` Utilities - Gas 41,170 , 37,406 37,950 0 37,950 ' Q,00% Utilities - Hydro 166,266 190,457 169,200 45,000 214,200 26:6D%' Supplies & Tools � � 1,905 1,571 3,750 (2,750) 1,000 '��: '(73,33%)��� Other Minor Fixed Assets 0 0 25,000 (25,000) 0 (100.00%), Total Expenditures 964,472 1,161,540 1,108,608 (78,405) 1,030,203 (7;07°!0} Revenues Transfer from Reserve Fund 0 (37,988) (40,000) 34,320 (5,680) ; (85.80%) Snack Bar (5,436) (7,902) (8,000) 0 (8,000) '; O.QO% ' Vending Machines (4,614) (4,390) (7,000) 2,000 (5,000) ; (28.57%) Rentals (2,478) (2,478) (2,500) 0 (2,500) 0.00%0 Admissions - Skating (2,171) (3,090) (3,000) 0 (3,000) 0.00°la . Rentals - Ice Surface (767,341) (956,353) (977,000) (13,000) (990,000) 1:33%' Rentals - Halls . (15,757) (26,712) (15,000) (3,000) (18,000) ; 20:00%0 Other Misc Revenue (34,211) (21,503) (25,000) 0 (25,000) - 0:00°l0' Total Revenues (832,008) (1,060,416) (1,077,500) 20,320 (1,057,180) (1<89% Net 132,464 101,124 31,108 (58,085) (26,977) ' (186.72°!0}; �° f �� City of Pickering 2013 Re Organization Draft Background Information 2715 Don Beer Arena Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2715.1100.0000 Salaries & Wages Base Salaries & Wages 504,490 Transfer of one position (Arena Maintenance) to 2735 Recreation Complex (59,349) Total 2715.1100.0000 Salaries 8� Wages 445,141 2715.1200.0000 Overtime To meet service level / workload commitments 20,910 Total 2715.1200.0000 Overtime 20,910 2715.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 145,733 benefits such as dental and optical Transfer of benefits for one position (Arena Maintenance) to 2735 (19,845) Total 2715.1400.0000 Employer Contributions 125,888 2715.1900.0000 Uniforms As per the Collective Agreement 6,000 Total 2715.1900.0000 Uniforms 6,000 2715.2110.0000 Travel Parking & Mileage � 200 Total 2715.2110.0000 Travel 200 2715.2131.0000 Cellular Phones Cellular Phone Charges � 2,800 Total 2715:2131.0000 Cellular Phones 2,800 2715.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and 6,857 system upgrades Total 2715.2140.0000 Telephones 6,857 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (6) 500 ORFA Ice Arena Operational Forum - Maintenance Worker (1) 200 CIT (Ice Technician Certificate) - Maintenance staff (3) 1,500 Defibrillator Training & Recertification - Various staff 500 Total 2715.2340.0000 Seminars & Education 2,700 2715.2370.0000 Insurance Premium ���� City of Pickering 2013 Re Organization Draft Background Information 2715 Don Beer Arena Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and properky). Run Date: 27/06/13 2:08 PM 2013 Budget 12,267 Total 2715.2370.0000 Insurance Premium 12,267 2715.2371.0000 Insurance Deductible � Insurance Deductible 2;000 Total 2715.2371.0000 Insurance Deductible 2,000 2715.2395.0000 Memberships Memberships and other related associations 800 Total 2715.2395.0000 Memberships 800 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Don Beer Arena Energy Audit - Funded 100% from Federal Gas Tax Total 2715.2399.0000 Outside Agency Services 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting Caretaking supplies General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs Parking lot maintenance Defibrillator Monitoring Contract � New Lock System Replacement of dasher board, kickboard, stay white, tempered glass Total 2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc.Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul Compressor (1) plus (1) minor overhaul Fan'and motor repairs, supplies and accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs Goal Frames & Mesh Total 2715.2478.0000 Misc.Equipment Repairs & =°=� <= 1,910 5,680 7,590 10;500 13,700 15,000 6,000 3,750 750 1,000 360 4;500 3,500 59,060 20,000 15,000 4,000 4,000 5,000 1,500 3,000 52.500 City of Pickering 2013 Re Organization Draft Background Information 2715 Don Beer Arena Run Date: 27/06/13 2:08 PM 2013 Budget 2715.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs--Man Lift 500 Total 2715.2678.0000 Misc Equipment Rentals 500 2715.2682.0000 Land Rentals Parking lot lease with OPG/Hydro One. 6,100 Total 2715.2682.0000 Land Rentals 6,100 2715.5300.0000 Stationery & Office Suppl General office supplies 500 Total 2715.5300.0000 Stationery & Office Suppl 500 2715.5302.0000 Forms 0 2715.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 25,240 Total 2715.5510.0000 Utilities - Water 25,240 2715.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 37,950 Total 2715.5520.0000 Utilities - Gas 37,950 2715.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage Total 2715.5530.0000 Utilities - Hydro 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) . � Small tools, etc. (replacement) . Total 2715.5902.0000 Supplies & Tools 2715.5981.0000 Other Minor Assets Total Expenses 214,200 214,200 500 500 1,000 0 1,030,203 Revenues _ 1920.2715.0000 Trsf frm RF - Don Beer Federal Gas Tax funding for pon Beer Arena Energy Audit (5,680) Total 1920.271�5.0000 Trsf frm RF - Don Beer (5,680) 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 2715.9916.0000 Vending Machines Don Beer vending machines ��-:� (8;000) (8,000) (5,000) City of Pickering 2013 Re Organization Draft Background Information 2715 Don Beer Arena Run Date: 27/06/13 2:08 PM 2013 Budget Total 2715,9916.0000 Vending Machines (5,000) 2715.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals to play shinriy hockey - daytime (3,000) Total 2715.9922.0000 Admissions - Pleasure Ska (3,000) 2715.9930.0000 Rentals - User Fees Yearly contract (2,500) Tota12715.9930.0000 Rentals - User Fees 2715.9931.0000 Rentals - Ice Surtace Based on rental fee average of $159/hour Total 2715.9931.0000 Rentals - Ice Surface 2715.9935.0000 Rentals - Halls Various Hall rentals, activities 2715.9990.0000 Other Revenue Miscellaneous sources Total Revenues Net Expenses Total 2715.9935.0000 Rentals - Halls Total 2715.9990.0000 Other Revenue �� � _- _-�� (2,500) (990,000) (990,000) (18,000) (18,000) (25,000) (25,000) (1,057,180) (26,977) City of Pickering 2013 Re-Organization Current Budget Community Centres Run Date: 27/06/13 2:10 PM � 2011 2012 2012 Actuals YTD Approved Inc./Dec. ! BUdg��� % CHGE, �� actuais Buaget � 2013 , 20�2 � Expenditures Salaries & Wages 268,875 331,465 283,785 14,215 298,000 5;01°!0 Overtime 12,943 9,040 10,460 0 10,460 0,00% Employer Contributions 42,591 50,012 63,361 4,850 68,211 ' 7:65% Uniforms 708 1,392 1,485 0 1,485 0:00% ; Travel 685 698 1,500 0 1,500 0�00%,. Cellular Phones 2,956 3,992 3,215 0 3,215 0,00% Telephones 12,594 15,331 17,563 (3,520) 14,043 (20:04%) Seminars & Education 805 961. 1,000 0 1,000 ' 0.00%`' Insurance Premium 8,841 6,173 4,426 398 4,824 ' 8.99% ` Ins. Deductible 0 0 2,000 0 2,000 '! 0,00%0 Recpt, Prom & Sp Events 84 57 � 0 0 0 I Q.00% < �utsideAgencyServ 27,895 24,162 30,500 11,271 41,771 �� `,�36.95%` Build Repairs & Mtce 191,257 175,465 98,165 5,000 103,165 5.09%, Veh - Repairs & Maintenance 7,641 13,184 5,000 0 5,000 • 0.00% Misc Equip Repairs 28,778 17,247 20,000 22,000 42,000 110.00% ' Building Rentals 10 159 10 0 � 10 ��� 0.00%�� Rental Misc Equip 205 0 0 0 � 0`� � 0:00% �- Utilities - Water 6,388 7,526 6,840 1,700 8,540 ,; 24�85% ' Utilities - Gas 27,591 21,967 24,490 0 24,490 0.00°!a Utilities - Hydro 88,557 82,979 87,060 12,000 99,060 13:78% Utilities - Oil 5,185 4,991 4,867 0 4,867 " 0:00%; Gas, Oil Tires 8,480 9,866 8,75.0 1,500 10,250 17:14°l0 Supplies & Tools 243 3,079 4,500 (2,500) 2,000 (55:56%) Misa Equipment 0 0 0 0 0' 0.00°l0 ' • Total Expenditures 743,312 779,746 678,977 66,914 745,891 9:86%' Revenues Transferfrom Reserve Fund 0 0 0 (27,271) (27,271) ` 0�00% Vending Machines (1,337) (1,144) (1,000) 0 (1,000) ; 0:00°!0' Rentals - West Shore C.C. (45,252) (47,194) (41,000) 0 (41,000) ; •, O.QO°lo '` Rentals - East Shore C.C. (43,335) (33,021) (41,000) 0 (41,000) , 0.00% Rentals - Claremont C.C. (1,231) (463) (500) 0 (500) ; V 0:00°/a Rentals - Petticoat Creek (41,703) � (38,580) (35,000) (5,000) (40,000) �; , �4<29% ;� Rentals - Green River C.C. (2,655) (2,655) (8,600) 0 (8,600) ' 0.00°l0 Other Misc Revenue 0 0 (3,000) 0 (3,000) ; � 0♦00°l0 ; Total Revenues (135,513) (123,057) (130,100) (32,271) (162,371) ` 24:80% Net 607,799 656,689 548,877 34,643 583,520 6:31°/a: �_� City of Pickering 2013 Re Organization Draft Background Information 2719 Community Centres � Run Date: 27/06/13 2:08 PM 2013 . Budget Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages 298,000 Total 2719.1100.0000 Salaries 8� Wages 298,000 2719.1200.0000 Overtime To meet service level / workload commitments 10,460 Total 2719.1200.0000 Overtime 10,460 2719.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 68,211 benefits such as dental and optical Total 2719.1400.0000 Employer Confributions 68,211 2719.1900.0000 Uniforms As per the Collective Agreement 2719.2110.0000 Travel Parking & mileage 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges Total 2719.1900.0000 Uniforms Total 2719.2110.0000 Travel Total 2719.2131.0000 Cellular Phones 2719.2140.0000 Telephones � This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 1,485 1,485 1,500 1,500 3,215 3.215 14, 043 Total 2719.2140.0000 Telephones 14,043 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification - Facility Security Guards (7) Security Guard Licence Renewals - Facility Security Guards (7) Total 2719.2340.0000 Seminars 8� Education 2719.2370.0000 Insurance Premium ' Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liabilify, automobile and property). 600 400 1,000 4,824 Tota1 2719.2370.0000 Insurance Premium 4,824 2719.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2719.2371.0000 Insurance Deductible 2,000 � 0 City of Pickering 2013 Re Organization Draft Background Information 2719 Community Centres 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program--Petticoat Creek Community Centre PESCA revenue sharing agreement -(totally offset by revenue Acct. 2719.9938 - East Shore Community Centre Technical support. Energy Audit for West Shore Community Centre, Claremont Community Centre � and Greenwood Community Centre - Funded 100% from Federal Gas Tax Total 2719.2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Window door and lock repair Service Contracts (garbage, snow removal & salting) " Provision for pumping out septic system Mt. Zion Environmental Monitoring - water treatment and testing of wells (Reduction in Frequency due to new regulations and equipment) Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Window cleaning Additional septic pumping at Greenwood, Claremont & Whitevale CC Emergency repairs/equipment replacement (aging buildings) New sliding door- Claremont Total 2719.2435.0000 Building Repairs 8� Mainte 2719.2457.0000 Vehicle-Repair & Maintena Culture & Recreation - vehicle Total 2719.2457.0000 Vehicle-Repair & Maintena 2719.2478.0000 Misc.Equipment Repairs & HVAC Fire Inspection Emergency Lighting (increase due to new testing regulations) Pumps, motor, etc. Boiler repair and maintenance Energy Management--Service Contract �� _ � � s �Y Run Date: 27/06/13 2:08 PM 2013 Budget 1,500 24,000 5,000 11,271 41,771 10,500 14,000 10,000 21,250 3,000 20,000 735 180 4,000 2,500 15,000 2,000 103,165 5,000 5,000 7,000 2,000 4,000 2,000 2,000 3,000 City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�32:os PM 2719 Community Centres 2013 Budget PCCC AG2 reciprocating compressor rebuild 6,000 Greenwood Community Centre natural gas line - Funded 1Q0% from Federal Gas 6,000 Tax PCCC upgrade energy management system - Funded 100% from Federal Gas 5,000 Tax Claremont Energy Management System - Funded 100% from Federal Gas Tax 5,000 Total 2719.2478.0000 M,isc.Equipment Repairs & 42,000 2719.2648.0000 Rec. Building Rentals Brougham Community Centre -- Federal rental charge • 10 Total 2719.2648.0000 Rec. Building Rentals 10 2719.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 8,540 Total 2719.5510.0000 Utilities - Water 8,540 2719.5520.0000 Utilities - Gas - Budget based on projected 2012 actuals and usage 24,490 Total 2719.5520.0000 Utilities - Gas 24,490 2719.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage 99,060 Total 2719.5530.0000 Utilities - Hydro 99;060 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre 4,867 Total 2719.5540.0000 Utilities - Oil 4,867 2719.5900.0000 Gas, Oil, Tires Etc. � Fuel: Unleaded 8,500 litres @$1.13 litre 9,605 Oil changes and tires 645 Total 2719.5900.0000 Gas, Oil, Tires Etc. 10,250 2719.5902.0000 Supplies & Tools First Aid and Safety (replacement), small tools, etc. (replacement) Total 2719.5902.0000 Supplies & Tools 2719.5978.0000 Misc. Equipment Total Expenses Revenues 1920.2719.0000 Trsf frm RF-Facilities ��� ���. r ��� r ��� � 745,891 City of Pickering 2013 Re Organization Draft Background Information 2719 Community Centres Run Date: 27/06/13 2:08 PM 2013 Budget Federal Gas Tax funding for West Shore, Claremont & Greenwood Community (27,271) Centre Energy Audit, PCCC & Claremont Energy Management Systems and Greenwood Community Centre natural gas line Total 1920.2719.0000 Trsf frm RF-Facilities (27,271) 2719.9916.0000 Vending Machines East Shore C.C. (1,000) Total 2719.9916.0000 Vending-Machines (1,000) 2719.9937.0000 Rentals - West Shore C.C. West Shore Community Centre--Nursery School Lease (4,000) Hall Rentals . (37,000) Total 2719.9937.0000 Rentals - West Shore C.C. (41,000) 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals (41,000) Total 2719.9938.0000 Rentals - East Shore C.C. (41,000) . 2719.9947.0000 Rentals - Claremont C. C. Hall Rentals (Saturday evenings only) (500) Total 2719.9947.0000 Rentals - Claremont C. C. (500) 2719.9949.0000 Rentals - Petticoat Creek . Estimated Revenues (40 000) Total 2719.9949.0000 Rentals - Petticoat Creek 2719.9956.0000 Rentals - Green River C.0 Church Lease Total 2719.9956.0000 Rentals - Green River C.0 2719.9990.0000 Other Revenue Damage deposit forFeited Total Revenues Net Expenses Total 2719.9990.0000 Other Revenue � �- � -_ __' , (40, 000) (8,600) (8,600) (3,000) (3,000) (162,371) 583,520 0 City of Pickering 2013 Re-Organization Current Budget Recreation Complex - Central Core Run Date: 27/06/13 2:10 PM 2011 2012 2012 � Actuals YTD � Approved � Inc./Dec. � BU{i��t ��� °10 "CHGE. �� � actuais Budget ��� 2013;, � 2Q�� � Expenditures - Salaries & Wages 1,603,610 1,592,571 1,471,540 38,620� 1,510,160 ` 2,62% Overtime 71,628 55,578 63,100 0 63,100 Q.00% '' Employer Contributions 326,816 351;921 344,390 19,207 363,597 5:58°Jo ' Uniforms 7,653 7,625 5,800 1,000 6,800 17:24% Travel 1,504 953 4,000 (2,000) 2,000 ' (50�00%) Cellular Phones 10,642 11,204 9,000 2,000 11,000 . 2222%' Telephones 20,422 24,928 23,994 (6,321) 17,673 (26:34°fo}' Advertising 27,540 23,384 25,000 0 25,000 ° 0:00% Subscription & Publications 500 510 500 0 500 0:00% Seminars & Education 5,488 4,948 6,000 (640) 5,360 (10�67%) Insurance Premium 75,763 50,591 22,379 2,014 24,393 - 9:Q0% Ins. Deductible 3,326 0 4,000 0 4,000 p:00%o' Recpt, Prom & Sp Events 7,376 5,775 8,000 (1,000) 7,000 > (�2.50%j< Memberships 2,192 � 1,890 2,810 0� 2,810 ; �'0.00%:� Outside Agency Serv 60,287 52,204 121,670 (52,600) 69,070 ": (4323°fo)' Build Repairs & Mtce 182,043 206,969 168,095 64,400 232,495 38,31% Misc Equip Repairs 38,555 23,436 44,700 53,000 97,700 118.57% ! Software/Hardware Maintenance C 0 0 0 6,110 6,110 0.00% ' Other Fix. Assets Rep & Mtce. 32,270 65,586 62,800 10,000 72,800 '15.92% Rental Misc Equip 2,805 3,050 2,000 0 2,000 ��� 0.00% �� Stationery & Office Supplies � 10,281 8,445 10,000 (200) 9,800 �� �(2,OQ°/a)� Forms 750 1,140 500 200 700 40.00% Supplies-Special Events 1,910 4,126 10,000 (4,000) 6,000 (40.00%) Utilities - Water 37,579 38,181 40,210 1,800 42,010 4:48°l0 Utilities - Gas 74,919 44,509 69,050 (16,550) 52,500 : (23.97°10} Utilities - Hydro 210,554 228,724 204,020 27,000 231,020 ' 13:23% ' Supplies & Tools 26,529 24,730 23,950 0 23,950 0�00°/a Minor Furniture & Fixtures 6,240 14,315 20,000 (20,000) 0' (100.p0%) Taxes Tenant 0 0 1,575 0 1,575 0:00°l0 ' Total Expenditures 2,849,182 " 2,847,293 2,769,083 122,040 2,891,123 4:41% Revenues Transfer from Reserve Fund 0 0 0 (15,000) (15,000) , 0.00% . � Vending Machines (13,752) (12,461) (13,000) 0 (13,000) ; 0.00%' Child Supervision (6,162) (5,446) (14,753) 0 (14,753) .. 0.00% Fitness Testing (39,893) (33,758) (169,800) 49,902 (119,898) (29.39%0) Other Revenue (78) 0 0 0 0 0:00% Admissions - Tennis (106,833) (105,092) (120,000) 0 (120,000) � 0:00% ' Admissions - Squash (19,956) (16,054) (28,000) 0 (28,000) 0:00°l0 = � �_� City of Pickering 2013 Re-Organization Current Budget Recreation Complex - Central Core Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dec. ���UC��et" "� �� % CHGE -� Actuals Budget �� �2013 2012� `� Admissions - Fitness Room (9,025) (11,650) (22,000) 0 (22,000) , 0:00%' Admissions - Racquet Ball (11,139) (15,044) (12,500) 0 (12,500) 0.00% Rentals - Mtg. Room/Public (17,614) (19,722) (26,000) 0 (26,000) '; O.OQ°10 Rentals - Mtg. Room/Prog. (27,000) (27,000) (25,000) 0 (25,000) -: 0.00% Rentals - Halls (90,889) (84,678) (90,000) 0 (90,000) 'i 0.00% Rentals - Lockers (846) (437) (800) 0 (800) 0.00% Membertships - Tennis (45,260) (40,027) (60,000) 0 (60,000) 0.00% ` Memberships - Pool/Health Club (646,618) (636,831) (710,500) 0 (710,500) 0.00% Memberships - Squash (108,778) (104,799) (127,000) 0 (127,000) . 0.00%' Memberships - General (121,536) (145,866) (110,000) (46,297) (156,297) 42:09% Memberships - Racquet Ball (29,262) (26,830) (31,000) 0 (31,000) 0:00°l0 ' Rentals - Wellness Clinic (33,372) (34,206) (35,226) 0 (35,226) ' Q:00%' Rentals - Pottery Studio (2,250) (4,800) (4,800) (4,800) (9,600) 100.OQ°10 Other Misc Revenue (13,253) (17,993) (10,000) 0 (10,000) O.pp�/a Netted Revenue (72,004) (63,716) (63,490) 63,490 0 (100:00%)' Nutrition (1,383) 0 0 0 0' 0.00°!a'. Other Revenue - Membership NSF (2,925) (1,680) (5,000) 0 (5,000) ; O.Op%- Total Revenues (1,419,828) (1,408,090) (1,678,869) 47,295 (1,631,574) (2,82%) Net 1,429, 354 1,439,203 1, 090,214 169, 335 1,259, 549 15:53% ; � :� � ��� City of Pickering 2013 Re Organization Draft Background Information 2731 Recreation Complex - Central Core Expenditures 2731.1100.0000 Salaries & Wages Base Salaries & Wages Transfer ofi one position (Term Employee Facility Attendance) from 2572 Senior Citizens Centre Run Date: 27/06/13 2:08 PM 2013 Budget 1,521,893 42,774 Transfer of one position (Facility Maintenance) to 2572 Senior Citizens Centre (54,507) Maintenance Mechanic Facilities - Start Date January 1, 2013 68,927 Maintenance Mechanic Facilities - On hold (68,927) Total 2731.1100.0000 Salaries 8� Wages 1,510,160 2731.1200.0000 Overtime Facilities Front Desk and Program Total 2731.1200.0000 Overtime 2731.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Transfer of benefits for one position (Term Employee Facility Attendance) from 2572 Benefits costs associated with transfer of one position (Facility Maintenance) to 2572 Benefits related with Maintenance Mechanic Facilities Benefits related with Maintenance Mechanic Facilities - On Hold, 2731.1900.0000 Uniforms As per the Collective Agreement Total 2731.1400.0000 Employer Contributions 52,300 10,800 63,100 366, 026 16,358 (18,787) 21,805 (21,805) 363.597 6,800 Total 2731.1900.0000 Uniforms 6,800 2731.2110.0000 Travel Parking & Mileage 2,000 Total 2731.2110.0000 Travel 2,000 2731.2131.0000 Cellular Phones Annual cell phone charges for staff and Blackberry charges for Supervisor (2) and 11,000 Foreperson (1) Total 2731.2131.0000 Cellular Phones 11,000 ��� City of Pickering 2013 Re Organization Draft Background Information 2731 Recreation Complex - Central Core 2731.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Run Date: 27/06/13 2:08 PM 2013 Budget 17,673 Total 2731.2140.0000 Telephones 17,673 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages 25,000 Total 2731.2210.0000 Advertising 25,000 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports 500 Total 2731.2220.0000 Subscriptions 8� Publicati 500 2731.2340.0000 Seminars & Education Can-Fit Pro Training - Health & Fitness Specialist 700 First Aid/CPR Defibrillator Training & Recertification - Various staff 1,460 ORFA - Verticle Lift Recertification (every 3 years) � 1,200 Parks & Recreation Ontario Annual Training - Supervisor, Facility Programs 1,000 CSEP (Canadian Society for Exercise Physiology) - Health & Fitness Specialist and 1,000 Coordinator, Fitness Rooms (3) Total 2731.2340.0000 Seminars 8� Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). 2731.2371.0000 Insurance Deductible Insurance Deductible 360 24,393 Total 2731.2370.0000 Insurance Premium 24,393 4,000 Total 2731.2371.0000 Insurance Deductible 4,000 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration 4,000 Membership Recognition Initiative 3,000 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 7,000 2731.2395.0000 Memberships Facility Licences : Mech. Lic., Prof. fees, etc. 250 Program memberships: Squash Ontario 450 Tennis Ontario 1,100 Ontario Fitness Council 180 ��� __ �_� City of Pickering 2013 Re Organization Draft Background Information 2731 Recreation Complex - Central Core Fitness Centre Accreditation Ontario Kinesiology Association Racquetb�ll Ontario Parks & Recreation Ontario Run Date: 27/06/13 2:08 PM 2013 Budget 180 360 1�00 190 Total 2731.2395.0000 Memberships 2,810 2731.2399.0000 � Outside Agency Services ' Tennis Professional Squash Professional Base Hospital Support Defibrillation Program Pickering Recreation Complex�- DHW - Funded 100% from Federal Gas Tax Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies General Supplies Glass Cleaning (quarterly) Snow Removal & Salting Building Supplies and Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuse Inventory Window, Door and Lock Repairs Various repairs to infrastructure due to aging facility Fire Alarm Monitoring Contract Defibrillator Monitoring Contract Duct Cleaning on Various Areas Replace Windows Window Cleaning Mirror Replacements Substation Maintenance for Electrical Service . Carpet Serv�ce - mats Painting and Tile Repairs Door Replacement Program . Replace Food Warmer in Banquet Hall .� 13,300 38, 860 1,910 15,000 69,070 15,000 6,300 8,000 14,200 8,000 8,000 7,000 8,000 7,000 20,000 735 360 5,000 3,000 4,000 4,000 3,500 6,000 15,000 25,000 3,500 City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2731 Recreation Complex - Central Core 2013 Budget Table & Chair Replacement in Child Supervision Room 900 Bucket Ladders 10,000 Repairs to underground storm drains 50,000 Total 2731.2435.0000 Building Repairs 8� Mainte , 232,495 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex 31,100 Treadmill Belt replacements 13,600 DBS Printer Repairs 1,000 Chiller Scheduled Maintenance 30,000 Cooling Tower Sand Filter 10,000 Security Camera Replacement - DVR & 6 Cameras 12,000 Total 2731.2478.0000 Misc.Equipment Repairs 8� 97,700 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - DBS 6,110 Total 2731.2479.0000 Sfwr/Hdwr Maint Contracts 6,110 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) ° 8,000 Elevator Inspection & Repair (contract out) . 4,800 Air Conditioning (contract out) 10,000 Energy Management--Service Contract 4,500 Boiler Inspection and Repair (contract out ) 5,000 Water Treatment 6,000 Plumbing Repair and Maintenance 4,000 Fire Alarm Inspection and Service (contract out ) 3,000 Motors, Belts, Filters 3,000 Custodial Repairs and Maintenance 4,000 Tennant Floor machine service 5,000 Diesel Generator Repair and Maintenance (contract out) 5,500 Chiller Maintenance Contract � 10,000 Total 2731.2481.0000 Other Fixed Assets-Rpr & 72,800 2731.2678.0000 � Misc Equipment Rentals Occasional equipment needs, other equipment rentals 2,000 Total 2731.2678.0000 Misc Equipment Rentals 2,000 2731.5300.0000 Stationery & Office Suppl =�,�� � City of Pickering 2013 Re Organization Draft Background Information 2731 Recreation Complex - Central Core Run Date: 27/06/13 2:08 PM 2013 Budget General office supplies 4,800 Computer related 5,000 Total 2731.5300.0000 Stationery & Office Suppl 9,800 2731.5302.0000 Forms Professional printing services--Memberships Facility bookings Total 2731.5302.0000 Forms 350 350 700 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals 6,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba 6,000 2731.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 42,010 Total 2731.5510.0000 Utilities - Water � 42,010 2731.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 52,500 Total 2731.5520.0000 Utilities - Gas 52,500 2731.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage 231,020 Total 2731.5530.0000 Utilities - Hydro 231,020 2731.5902.0000 Supplies & Tools Card Access supplies (cards, cartridges) 15,000 Racquets, balls, eyewear for Elective Programs (replacement) 1,200 Fitness Testing supplies (replacement) 1,000 Creative Centre 900 Combination Locks (replacement) 750 FirstAid Supplies (replacement) 1,600 Small Tools 1,500 Child Supervision Centre 2,000 2731.5973.0000 2731.8960.0000 Taxes (Tenant) Furniture & Fixtures Taxes - Tenant Total 2731.5902.0000 Supplies 8� Tools 23,950 0 1,575 Total 2731.8960.0000 Taxes - Tenant 1,575 ��� City of Pickering 2013 Re Organization Draft Background Information 2731 Recreation Complex - Central Core , Run Date: 27/06/13 2:08 PM 2013 Budget Total Expenses 2,891,123 Revenues 1920.2731.0000 Trsf frm RF-Rec Cmplx Cor Federal Gas Tax Funding for Pickering Recreation Complex DHW Total 1920.2731.0000 Trsf frm RF-Rec Cmplx Cor 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions - Tennis Prime time court admissions Non Prime time court admissions Total 2731.9921.0000 Admissions - Tennis 2731.9924.0000 Admissions - Squash Pay as you play--Prime time court admissions Non prime time court admissions Total 2731.9924.0000 Admissions - Squash 2731.9925.0000 Admissions - Fitness Room (15,000) � (15,000) (13,000) (13,000) (68,500) (51,500) (120,000) (23,000) (5,000) (28,000) Adult - Singles (10,000) Adult - 5 Pass (3,000) Adult - 10 Pass (9,000) Total 2731.9925.0000 Admissions - Fitness Room (22,000) 2731.9926.0000 Admissions - Racquet Ball Pay as you play--Prime time court admissions (8,800) Non prime time court admissions (3,700) Total 2731.9926.0000 Admissions - Racquet Ball 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) . Total 2731.9933.0000 Rentals - Mtg. Room/Publi 2731.9934.0000 Rentals - Mtg. Room Prg. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex Total 2731.9934.0000 Rentals - Mtg. Room Prg. (12,500) (26,000) (26,000) (25,000) (25,000) 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) (90,000) Total 2731.9935.0000 Rentals - Halls (90,000) 2731.9939.0000 Rentals - Misc. Equipment ��� City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PN 2731 Recreation Complex - Central Core 2013 Budget Locker Rentals . (200) Misc. Racquet Rentals (600) Total 2731.9939.0000 Rentals - Misc. Equipment (800) 2731.9941.0000 Tennis Memberships Tennis � (15,645) Tennis (new memberships) (44,355) Total 2731.9941.0000 Tennis Memberships (60,000) 2731.9943.0000 Health Memberships Health Health (Basic) _ Health (Plus) New Memberships (All inclusive) Total 2731.9943.0000 Health Memberships 2731.9944.0000 Squash Memberships Squash � Squash (new memberships) Total 2731.9944.0000 Squash Memberships 2731.9945.0000 Membership - Fitness Fitness Fitness (new memberships) Golden/Combination Total 2731.9945.0000 Membership - Fitness 2731.9946.0000 Racquet Ball Memberships Racquetball Racquetball (new memberships) Total 2731.9946.0000 Racquet Ball Memberships 2731.9954.0000 Netted Revenue 2731.9957.0000 Rentals - Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space ($800 per month for 2013) � Total 2731.9957.0000 Rentals - Pottery Studio 2731.9958.0000 Rentals - Wellness Clinic Contractual agreement "The Wellness Clinic" for lease of space Total 2731.9958.0000 Rentals - Wellness Clinic ° �r� � (108,000) (458,500) (86,000) (58,000) (710,500) (46,900) (80,100) (127,000) (29,949) (89,394) (36,954) (156,297) (9,700) (21,300) (31,000) 0 (9,600) (9,600) (35,226) (35,226) City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�3 2:os PM 2731 Recreation Complex - Central Core 2013 Budget 2731.9970.0000 Child Supervision Single hour admission (5,753) 10 hour pass (9,000) Total 2731.9970.0000 Child Supervision (14,753) 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing (119,898) Total 2731.9975.0000 Fitness Testing (119,898) 2731.9990.0000 Other Revenue Leased equipment /space ' (10,000) Tota12731.9990,0000 Other Revenue (10,000) 2731.9991.0000 Oth Rev-Fac Rent NSF Fee 0 Total 2731.9991.0000 Oth Rev-Fac Rent NSF Fee 0 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue (5,000) � Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE (5,000) Total Revenues (1,631,574) Net Expenses 1,259,549 � _� _� ��� i City of Pickering 2013 Re-Organization Current Budget Recreation Complex - Pool Run Date: 27/06/13 2:10 PM 2011 2012 2012 � � Actuals YTD Approved IncJDec. ��BUd�et �%; CF�GE_ '� � actuais Budget ��: 2013� � zaTZ� Expenditures Salaries & Wages 414,070 401,671 441,122 9,606 450,728 ' 2.�g�/a' Overtime 13,798 11,380 12,550 0 12,550 0;00% Employer Contributions 67,100 67,918 92;926 ; 4,790 97,716 I 5:15%`: Uniforms 4,802 4,441 5,000 0 5,000 ' • 0.00% ' Travel 216 117 � 300 0 �� 300 �� - 0.00°/n - Cellular Phones 473 414 500 0 500 0,00% , Telephones 1,912 1,702 1,393 595 1,988 q�2.71%0 Seminars & Education 3,968 2,837 4,350 (1,550) 2,800 ' (35,63%) Insurance Premium 7,482 7,146 6,084 548 6,632 9;09% Memberships 271 92 330 0 330 ? 0.00%0 . Build Repairs & Mtce 93,900 94,086 95,000 (30,000) 65,000 - (31.58%aj Misc Equip Repairs 26,678 20,211 27,000 (500) 26,500 � (1.85%� Utilities - Water 37,579 38,181 40,210 1,800 42,010 4.48°10 Utilities - Gas 74,919 44,356 69,050 (16,550) 52,500 : {23.97%) Utilities - Hydro 148,928 162,584 144,310 20,000 164,310 " 13.86% Supplies & Tools 824 2,631 1,500 500 2,000 33.33%0 Misa Equipment 0 0 0 5,500 5,500 ' 0.00°10 ' Total Expenditures 896,920 859,767 941,625 (5,261) 936,364 ' (0;56%}' Revenues Donations 0 � 0 0 0 0��� q:00%'�� Transfer from Reserve Fund 0 (12,500) (30,000) 30,000 0°(1D0.00%), 'Admissions- Public Swimming (61,482) (61,633) (60,000) (2,000) (62,000) 3:33°/a Rentals - Pool (156,153) (157,060) (163,300) (1,035) (164,335) 0;63°fo ' Rentals - Pool-School Board (1,583) (2,135) (2,000) (500) (2,500) ', . 25.00°/a !; Memberships - Pool/Health Club (61,908) (63,835) (65,000) (3,000) , (68,000) " 4.62% i' Other Misc Revenue 0 0 0 0 0 A:00% Total Revenues (281,126) (297,163) (320,300) 23,465 (296,835) (7:33°10) Net 615,794 562,604 621,325 18,204 639,529 ' .2:93% '! �s �: City of Pickering 2013 Re Organization Draft Background Information 2733 Recreation Complex - Pool Expenditures 2733.1100.0000 Salaries & Wages Base Salaries & Wages Run Date: 27/06/13 2:08 PM 2013 Budget 450,728 Total 2733.1100.0000 Salaries & Wages 450,728 2733.1200.0000 Overtime To meet service level / workload commitments .12,550 Total 2733.1200.0000 Overtime 12,550 2733.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer prov.ided 97,716 benefits such as dental and optical Total 2733.1400.0000 Employer Contributions 97,716 2733.1900.0000 Uniforms As per the Collective Agreement 5,000 Total 2733.1900.0000 Uniforms 5,000 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & Mileage 300 Total 2733.2110.0000 Travel 300 2733.2131.0000 Cellular Phones ' Cell phone located� at lifeguard office to be used for emergency purposes. � 500 Total 2733.2131.0000 Cellular Phones 500 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2733.2140.0000 Telephones 2733.2340.0000 Seminars & Education Defibrillator Training and Red Cross Instructors - Various staff (CPO) Certified Pool Operator training and recertifications - Pool Operators and New Facility Maintenance staff Technical Training HVAC Workshops - 2 staff � Total 2733.2340.0000 Seminars 8� Education 2733.2370.0000 Insurance Pr�mium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, autorriobile and property). 1,988 1,988 950 1,050 800 2,800 6,632 Total 2733.2370.0000 Insurance Premium 6,632 ��:�. City of Pickering 2013 Re Organization Draft Background Information 2733 Recreation Complex - Pool 2733.2395.0000 Memberships PRO - Aquatics Life Saving Society Red Cross Total 2733.2395.0000 Memberships 2733.2435.0000 Building Repairs & Mainte Pool Chemicals Cleaning Supplies Miscellaneous . Electrical and Plumbing Repairs Lamps, Ballasts and Fuse Inventory � Filters, etc. Tile, painting, door and lock repairs Emergency Lighting (replacement) Contract for snow removal & salting Mirror Replacement - change rooms Total 2733.2435.0000 Building Repairs & Mainte 2733.2478.0000 Misc.Equipment Repairs & Run Date: 27/06/13 2:08 PM 2013 Budget 190 90 50 330 18,000 11, 000 2,000 5,000 4,000 3,000 7,000 3,000 10,000 2,000 65,000 Filter System 6,500 Pool Supplies and Equipment 5,000 Electrical and Plumbing � 4,000 Dry-O-Tron repairs (contract) 6,000 Pumps, Motors, Valves, Seals 3,000 Repair parts for pool vacuum 2,000 Total 2733.2478.0000 Misc.Equipment Repairs & 26,500 2733.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 , 42,010. Total 2733.5510.0000 Utilities - Water 42,010 2733.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 52,500 Total 2733.5520.0000 Utilities - Gas 52,500 2733.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage 164,310 Total 2733.5530.0000 Utilities - Hydro 164,310 ��� ��.::�� s City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2733 Recreation Complex - Pool 2013 Budget 2733.5902.0000 Supplies & Tools First Aid Supplies Toys and Program Supplies (replacement Small Tools etc. 2733.5978.0000 Misc. Equipment Public address system Total Expenses Revenues 1920.2733.0000 2733.9923.0000 Youth singles Adult singles Family singles Youth - 10 pass Adult - 10 pass 800 ) 700 500 Total 2733.5902.0000 Supplies & Tools 2,000 5,500 Total 2733.5978.0000 Misc. Equipment 5,500 Trsf frm RF - Rec Cmplx Admissions - Public Swimm 936,364 0 (29,000) (17,250) (8,750) (3,000) (4,000) Total 2733.9923.0000 Admissions - Public Swimm (62,000) 2733.9932.0000 Rentals - Pool Learn to swim Private Pickering Swim Club Disabled swim Total 2733.9932.0000 Rentals - Pool 2733.9936.0000 Rentals - Pool - School B (98,000) (14,000) (52,035) (300) (164,335) School Pool rentals (2,500) Total 2733.9936.0000 Rentals - Pool - School B (2,500) 2733.9943.0000 Membership - Pool/Health Annual (45,700) Three month (22,300) 0 Total 2733.9943.0000 Membership - Pool/Health (68,000) ��.� - � ;� City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PN 2733 Recreation Complex - Pool 2013 Budget Total Revenues Net Expenses ��� (296,835) 639,529 City of Pickering 2013 Re-Organization Current Budget Recreation Complex - Arenas Run Date: 27/06/13 2:10 PM 2011 2012 2012 � � Actuals � YTD Approved Inc./Dec. BUdgef� �. %�CHGE. � Actuals Budget �� �2013� � " 2012, ; Expenditures Salaries & Wages 389,170 459,240 409,675 38,427 448,102 g;38�/o Overtime 25,893 34,794 20,910 0 20,910 0:00°l0 Employer Contributions 83,360 107,215 113,609 13,362 126,971 11:76% , Uniforms 2,901 4,129 3,500 0 3,500 Q:00%` Cellular Phones 771 573 1,000 0 1,000 0:00°l0 Telephones 3,075 4,876 2,106 (1,128) 978 (53.56%)', Seminars & Education 1,807 2,704 2,300 (1,155) 1,145 (50.22%),, Insurance Premium 6,784 8,881 9,962 897 10,859 9�00%0 Ins. Deductible 0 0 0 0 0 0:00% Recpt, Prom & Sp Events 321 42 0 0. 0 0.00°l0: Outside Agency Serv 122 0 424 0 424 ' 0:00°l0 Build Repairs & Mtce 68,665 76,947 90,280 (16;000) 74,280 ; (17.72°f4j Misc Equip Repairs 57,433 34,064 64,000 (33,000) 31,000 F(51;56%) Rental Mi�aEquip 0 0 500 0 500 ' 0.00°/a Stationery & Office Supplies 1,121 555 800 0 800 ' 0.00% Forms � 0 0 300 0 300 `.� O:OQIo � Utilities - Water 8,351 8,485 8,940 300 9,240 '! 3`36% Utilities - Gas 17,312 10,487 15,960 (3,460) 12,500 ` (21.68°l0) Utilities - Hydro 154,064 167,703 149,290 20,000 169,290 13:40% ; Gas, Oil Tires 0 0 0 0 0' q.�0%': Supplies & Tools � 1,229 889 2,500 0 2,500 !�� 0:00%:� Total Expenditures 822,379 921,584 896,056 18,243 914,299 . 2:04% ' Revenues Snack Bar (2,158) (1,057) (2,000) 0 (2,000) 0,00% Vending Machines (1,719) (1,159) (2,000) 0 (2,000) ; 0.00% Advertising Space (19,580) (31,485) (12,000) (8,000) (20,000) ; 66.67% ; Admissions - Skating (17,398) (20,542) (25,000) 0 (25,000) ; � OAO% '' Rentals - Ice Surface (565,864) (574,256) (580,000) (15,000) (595,000) , 2:59% - Rentals - Mtg. Room/Public (39,797) (37,075) (34,000) (6,000) (40,000) 17:65%;' Rentals - Mtg. Room/Prog. 0 0 0 0 0' 0:00°/a' Other Misc Revenue (14,684) (13,107) (21,000) 0 (21,000) 0:00%': Total Revenues (661,200) (678,681) (676,000) (29,000) (705,000) , 429°!0 Net 161,179 242,903 220,056 (10,757) 209,299 ,- (4,89%) City of Pickering 2013 Re Organization Draft Background Information 2735 Recreation Complex - Arenas Run Date: 27/06/13 2:08 PM 2013 Budget Expenditures 2735.1100.0000 Salaries & Wages Base Salaries & Wages 418,567 Transfer of one position (Arena Maintenance) from 2715 Don Beer Arena 59,349 Transfer of one position (Coordinator, Sustainability - 7 Months) to 2711 (29,814) Total 2735:1100.0000 Salaries & Wages 448,102 2735.1200.0000 Overtime To meet service level / workload commitments 20,910 Total 2735.1200.0000 Overtime 20,910 2735.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 120,003 benefits such as dental and optical Transfer of benefits for one position (Arena Maintenance) from 2715 19,845 Transfer of one position (Coordinator, Sustainability - 7 Months) to 2711 (12,877) Total 2735.1400.0000 Employer Contributions 126,971 2735.1900.0000 Uniforms As per the Collective Agreement 2735.2131.0000 Cellular Phones Cellular Phone Charges Total 2735.1900.0000 Uniforms Total 2735.2131.0000 Cellular Phones 2735.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2735.2140.0000 Telephones 2735.2340.0000 Seminars & Education ORFA B Ticket Renewal = Foreperson and Maintenance Worker (5) ORFA Ice Arena Ice Maintenance Forum (Best Practices) - Maintenance Worker i�) 3,500 3,500 1,000 1,000 978 978 525 200 First Aid & Defibrillation Training & Certification 420 Total 2735.2340.0000 Seminars & Education 1,145 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provitles protection for municipal activities and 10,859 property. (Policy coverage includes: liability, automobile and property). �-_ _� City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2735 Recreation Complex - Arenas 2013 Budget Total 2735.2370.0000 Insurance Premium 10,859 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program 424 Total 2735.2399.0000 Outside Agency Services 424 2735.2435.0000 Building Repairs & Mainte Caretaking supplies 12,600 Building repair supplies & services 12,600 Electrical repairs 8,000 Plumbing repairs 4,000 Door and lock repairs 3,000 Parking lot maintenance (snow removal and salting and garbage) 14,200 Defibrillator Monitoring Contract 180 Carpet service - mats 2,000 Replace O'Brien Rink light bulbs 3,500 Condenser Water Treatment Program 1,700 Replace dasher board, netting & glass repair 5,000 HVAC repairs 3,500 Replace sand filter & Delaney condenser 4,000 Total 2735.2435.0000 Building Repairs 8� Mainte 74,280 2735.2478.0000 Misc.Equi,pment Repairs & Ministry of Labour inspections 2,000 Refrigeration repairs maintenance and dehumidifiers ( contract ) 8,500 Overhaul compressor (2) 10,000 Fan & motor repairs, supplies & fuse inventory 3,000 Electrical and plumbing repairs 3,000 Ice resurFacer maintenance 2,000 Misc. small equipment repairs 1,000 Energy Management System--Service Contract 1,500 • Total 2735.2478.0000 Misc.Equipment Repairs & 31,000 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs 500 Total 2735.2678.0000 Misc Equipment Rentals 500 2735.5300.0000 Stationery & Office Suppl General office supplies 400 �°�� City of Pickering 2013 Re Organization Draft Background Information 2735 Recreation Complex - Arenas Run Date: 27/06/13 2:08 PM 2013 Budget Toners for printer 400 _ Total 2735.5300.0000 Stationery & Office Suppl 800 2735.5302.0000 Forms Printing of facility permits and receipt forms 300 Total 2735.5302.0000 Forms 300 2735.5510.0000 Utilities - Water Budget based on projected 2012 actuals and regional water rate increase in 2013 9,240 Total 2735.5510.0000 Utilities - Water 9,240 2735.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 12,500 Total 2735.5520.0000 Utilities - Gas 12,500 2735.5530.0000 Utilities - Hydro , Budget based on projected 2012 actuals and usage 169,290 Total 2735.5530.0000 Utilities - Hydro 169,290 2735.5900.0000 Gas, Oil, Tires Etc. 0 2735.5902.0000 Supplies & Tools First Aid supplies (replacement) 1,000 Small tools, etc. (replacement) 1,500 Total 2735.5902.0000 Supplies & Tools 2,500 Total Expenses Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement Total 2735.9915.0000 Snack Bar 914,299 (2,000) (2,000) 2735.9916.0000 Vending Machines Arena vending machines (2,000) Total 2735.9916.0000 Vending Machines (2,000) 2735.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals for Public Skating (25,000) Total 2735.9922.0000 Admissions - Pleasure Ska (25,000) 2735.9931.0000 Rentals - Ice Surface Based on an average of $148/hr. (595,000) Total 2735.9931.0000 Rentals - Ice Surface 2735.9933.0000 Rentals - Mtg. Room/Publi -�� ��� (595,000) City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2735 Recreation Complex - Arenas 2013 Budget Various hall rentals, activities (40,000) Total 2735.9933.0000 Rentals - Mtg. Room/Publi (40,000) 2735.9934.0000 Rentals - Mtg. Room Prg. 0 2735.9940.0000 Advertising Space Rink Board advertising (20,000) Total 2735.9940.0000 Advertising Space (20,000) 2735.9990.0000 Other Revenue Ball Hockey (6,000) Lacrosse (15,000) Total 2735.9990.0000 Other Revenue (21;000) Total Revenues (705,000) Net Expenses 209,299 ��,�- ��� City of Pickering 2013 � Re-Organization Current Budget Museum Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved Inc./Dec. Bl�dget `% CHGE. � Actuals Budget �� " 2013 2012 Expenditures Salaries & Wages ' 414,957 402,093 397,652 9,398 407,050 2.36% Overtime 2,584 7,866 2,770 0 2,770 . 0.00% Employer Contributions 55,629 60,608 61,769 1,639 63,408 2;65%0 Uniforms 3,601 3,155 3,000 0 3,000 0:00%' __ _ _ Travel 2,570 1,291 3,000 0 3,000 > 0;00%; Freight, Express & Cartage 150 800 2,000 0 2,000 "' 0,00% Cellular Phones 871 843 1,450 200 1,650 ' 13.79°10 Telephones _ 12,037 11,505 8,203 4,801 13,004 58:53°10 Advertising 15,582 14,442 18,000 0 18,000 0.00°l0 Trade Shows, Exhib & Displays 197 501 500 0 500 ' 0.00% Seminars & Education 2,800 4,116 3,400 0 3,400 , O;QO% Insurance Premium 9,682 7,101 3,944 355 4,299 .' 9;00%'= � Ins. Deductible �� 0 0 � 0 0 0�t = 0,00% ` Recpt, Prom & Sp Events 3,725 2,267 3,700 0 3,700 0.00°l0 " Memberships � 343 522 1,984 171 2,155 �' � 8.62%'� Outside Agency Serv � 11,123 � 9,224 16,270 0 � 16,270 .�,0,�0%"�� Build Repairs & Mtce 40,323 36,609 22,875 39,120 61,995 171.02% - Veh - Repairs & Maintenance 1,164 1,113 1,500 0 1,500 ; O.qO°10 , Misc Equip Repairs 14,854 10,065 12,500 0 12,500 �,00% Software/Hardware Maintenance C 0 � 0 0 425 425 �' �� p.pp��4 �� Antiques Repairs Mtce. , 6,092 4,558 � 5,000 800 5,800 �� �� `� �' � �".16.00%�� � Grounds Upkeep 474 1,505 5,500 0 5,500 0.00%' Rental Misc Equip 0 0 � 0 0 0 �� � 0�00°/d Stationery & Office Supplies 2,625 2,327 2,500 0 2,500 ' 0�00% Program Supplies 6,982 7,087 5,000 0 5,000 0♦0p% Supplies - Special Events 14,423 11,448 11,200 135 11,335 1.21% > Antique Purchases 587 599 600 0 600 ' � 0.00°fo Gift Shop Plaques 5,671 4,452 4,000 500 4,500 12:50%' Utilities - Gas 3,900 3,126 3,200 0 3,200 ' �.00°l0' Utilities - Hydro 9,879 10,252 8,620 3,000 11,620 34�8D% Utilities - Oil 878 969 816 0 816 0.00°/a Gas, Oil Tires 2,040 1,302 2,125 0 2,125 �� ��0,00% Supplies & Tools 1,390 1,922 1,300 2,500 3,800 1g2:31%- Misc. Equipment 4,999 0 0 0 0`. 0�00%0' Total Expenditures 652,132 623,668 614,378 63,044 677,422 '' 10:26% Revenues Federal Grant (19,063) (3,840) (10,000) 2,000 (8,000 ` (20,00%) Ont. Specific Grants (40,063) (39,263) (42,500) � � 1,600 (40,900 ��� � (3.�6°l); _�,� �, �,� z` City of Pickering 2013 Re-Organization Current Budget Museum Run Date: 27/06/13 2:10 PM 2011 2012 2012 Actuals YTD Approved IncJDec. :BUdget° % CHGE: actuais Budget �201�3�, -�, � 20�2 � OtherAgency Grts (1,986) (700) 0 0 0 0.00% ' Gift Shop � (7,112) (5;903) (7,500) 900 (6,600) ��: � ;° (12.00°l0)� � �Snack Bar (1,692) (2,590) � (1,350) (50) (1,400) _ � " � 3."%0% �� Programs (9,030) (5,207) (17,415) 7,415 (10,000) (42�58%). Donations (739) (447) (750) 0 (750) : 0.00% ` Admissions - Public & Edu. (96,431) (92,193) (91,550) (1,975) (93,525) : 2.16%' Rentals - Mtg. Room/Public (10,658) (31,416) (10,000) (7,415) (17,415) ' 7a.15% Other Misc Revenue (1,913) (935) (3,000) 0 (3,000) 0.00% ' Total Revenues 188,68Z) (182,494) (184,065) 2,475 (181,590) ; (1.34%)', Net 463,445 441,174 430,313 65,519 495,832 15:23% Staff have calculated approximately.$575,700 in volunteer human resources and skills (based on 2012 volunteer hours totalling 28,785 hours at a value of $20.00 per hour) ��'�, City of Pickering 2013 Re Organization Draft Background Information 2744 Museum Expenditures 2744.1100.0000 Salaries & Wages Base Salaries & Wages Additional hours for collection staff to maintain artifact collection management and conservation to meet Provincial and Federal Standards (Recommended by Pickering Museum Village Advisory Committee) � Run Date: 27/06/13 2:08 PM 2013 Budget 397,877 9,173 Total 2744.1100.0000 Salaries 8� Wages 407,050 2744.1200.0000 Overtime To meet service level / workload commitments 2,770 . Total 2744.1200.0000 Overtime 2,770 2744.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 62,371 benefits such as dental and optical Benefits costs associated with additional hours for collection staff 1,037 Total 2744.1400.0000 Employer Contributions 63,408 2744.1900.0000 Uniforms Repair and Replacement of Costumes Costumes & protective equipment for volunteers 2,000 1,000 Total 2744.1�00.0000 Uniforms 3,000 2744.2110.0000 Travel Parking & Mileage ' 3,000 Total 2744.2110.0000 Travel 3,000 2744.2122.0000 Freight,Express & Cartage Shipment of artefacts, steam engines or displays 2,000 Total 2744.2122.0000 Freight,Express & Cartage 2,000 2744.2131.0000 Cellular Phones Cell phone charges. - 1,200 Motorola Radios (Replacement) 450 Total 2744.2131.0000 Cellular Phones 1,650 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system 13,004 upgrades Total 2744.2140.0000 Telephones 13,004 2744.2210.0000 Advertising _ .,�. �: ��s City of Pickering 2013 Re Organization Draft Background Information 2744 Museum Run Date: 27/06/13 2:08 PM 2013 Budget Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special 18,000 events, local/regional advt. add.new events, Destination Magazine, Northumberland Kids _ Total 2744.2210.0000 Advertising 18,000 2744.2211.0000 Tr Shows,Exhib.& Displays Supplies and materials for temporary exhibits and displays, enlargements, 500 lettering, folios Total 2744.2211.0000 Tr Shows,Exhib.8� Displays 500 2744.2340.0000 Seminars & Education OMX� (Ontario Museums Association) Conference - Coordinator, Museum 800 Operations Defibrillator Training & Certification - Various staff Ghain Saw Training (Health & Safety) - Maintenance person and applicable Museum volunteers 1, 000 600 Wheelwright Training - Woodwrights Volunteer Crew 1,000 Total 2744.2340.0000 Seminars 8� Education 3,400 2744.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activitie5 and 4,299 property. (Policy coverage includes: liability, automobile and property). Total 2744.2370.0000 Insurance Premium 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen . Very important volunteer night and appreciation event to cover food, entertainment & awards for volunteers, roast event/volunteer appreciation night r•• 3,700 Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 3,700 2744.2395.0000 Memberships York-Durham Association of Museums & Galleries Canadian Museum Association Ontario Museum Association Ontario Historical Society Culinary Historians Membership HIGH FIVE Qualit�r Assurance Program York Pioneer Newsletter Association of Living History �. � _` 25 97 296 63 30 1,600 10 34 2744 Museum City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�iosi�3 2:os PM 2013 Budget Total 2744.2395.0000 Memberships 2,155 2744.2399.0000 Outside Agency Services Gas and Steam Barn area plus restoration projects Security Patrol Services (12 x $400) Base Hospital Support Defibrillation Program Fire'& Security Alarm Monitoring (add Steam Barn & panic button for Admin. Building) Defibrillator monitoring contract Total 2744.2399.0000 Outside Agency Services 2744.2435.0000 Building Repairs & Mainte Daily maintenance supplies and materials for building repairs Environmental monitoring & water treatment Routine plumbing and electrical services and repairs General building repairs Pest control Chimney sweeping & inspections Bandstand stabilization & repair Plaster & painting of heritage buildings Collins House Foundation (remaining north and east walls) Fire safety plans 4,200 4,800 1,910 5,000 360 16,270 6,820 4,200 4,200 6,600 4,300 875 4,000 20,000 6,000 5,000 Total 2744.2435.0000 Building Repairs 8� Mainte 61,995 2744.2457.0000 Vehicle - Repairs & Maint Vehicle-Repair and Maintenance 1,500 Total 2744.2457.0000 Vehicle - Repairs & Maint 1,500 2744.2478.0000 Misc.Equipment Repairs & � Daily maintenance supplies and restoration for Steam Barn equipment 8� 5,000 Woodwrights Gas & Steam Barn Collection: rumley oil pull, shingle mill line shaft and farmers 7,500 stationary engine. Woodwright: router table and various tools Total 2744.2478.0000 Misc.Equipment Repairs & 12,500 2744.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Museum - Past PerFect 425 Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts 425 ���� . City of Pickering 2013 Re Organization Draft Background lnformation 2744 Museum 2744.2480.0000 Antiques-Repairs & Maint Conservation & restoration materials, on going repairs and restoration of artefacts in collection Reproduction window coverings Total 2744.2480.0000 Antiques-Repairs & Maint 2744.2482.0000 Grounds Upkeep . Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium chloride for driveway . Road & Grounds repairs Total 2744.2482.0000 Grounds Upkeep 2744.2678.0000 Misc Equipment Rentals 2744.5300.0000 Stationery & Office Suppl � General office supplies Total 2744.5300.0000 Stationery 8� Office Suppl 2744.5320.0000 Program Supplies � Run Date: 27/06/13 2:08 PM 2013 Budget 5,000 :�� :�� �7iI�7 5,000 5,500 0 2,500 2.500 On Site Program supplies 5,000 Total 2744.5320.0000 Program Supplies 5,000 2744.5340.0000 Supplies - Spec.Events/Ba VoPunteer Workshops 1,315 Duffins Creek Spring Fair � 2,495 Whodunit 220 Spirit Walk 2,435 Fall Family Festival 525 Christmas in the Village, Winter in the Woods 1,360 General Events Supplies , 2,310 Seedy Saturday 325 Halloween Event 350 Total 2744.5340.0000 Supplies - Spec.Events/Ba 2744.5345.0000 Antique Purchases Reproduction items for programming artefacts for the Collection Total 2744.5345.0000 Antique Purchases 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop Display and Sales supplies ���- 11.335 .�� .�� 1, 500 1,500 2744 Museum City of Pickering 2013 Re Organization Draft Background Information Run Date: 27/06/13 2:08 PM 2013 Budget Snack Bar Supplies (offset by increase in Gift Shop revenue) 1,500 a Total 2744.5400.0000 Gift Shop/Plaques 4,500 2744.5520.0000 Utilities - Gas Budget based on projected 2012 actuals and usage 3,200 Total 2744.5520.0000 Utilities - Gas 3;200 2744.5530.0000 Utilities - Hydro Budget based on projected 2012 actuals and usage 11,620 Total 2744.5530.0000 Utilities - Hydro 11,620 2744.5540.0000 Utilities - Oil To purchase fuel for the heater in the schoolhouse 816 Total 2744.5540.0000 Utilities - Oil 816 2744.5900.0000 Gas, Oil, Tires Etc. FueL' Unleaded 1,600 litres @$1.13/litre 1,808 Fuel: Diesel 180 litres @$1.16/litre 210 Oil changes and tires 107 Total 2744.5900.0000 Gas, Oil, Tires Etc. 2,125 2744.5902.0000 Supplies & Tools Gardening supplies Metal shelving for collections Defibrillation replacement Total 2744.5902.0000 Supplies 8� Tools 2744.5978.0000 Misc. Equipment Total Expenses Rev�nues 1610.2744.0000 Federal Museum Job Dev. G Program Grant - Federal Total 1610.2744.0000 Federal Museum Job Dev. G 1623.2744.0000 Ont Grant - Museum Museum Operating Grant YMCA Grant Total 1623.2744.0000 Ont Grant - Museum 1640.2744.0000 Oth Grants - Museum 2744.9910.0000 Gift Shop Retail purchases: Jan/May ��� 500 800 2, 500 3, 800 0 677,422 (8,000) (8,000) (39,000) (1,900) (40,900) 0 (800) City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�io6i�s 2:os PM 2744 Museum ` � � 2013 Budget June/ August/Sept (3,150) Oct./ Nov./Dec. (1,150) Solstice Suppers (1,500) Tota1 2744.9910.0000 Gift Shop (6,600) 2744.9915.0000 Snack Bar Gift Shop Snack Bar Tea Room (sp. events & weekends) Total 2744.9915.0000 Snack Bar 2744.9920.0000 Admissions - Public & Edu (400) _ (1,000) (1,400) Admissions during Special Events (5,300) On Site Education Programs for Spring (45,600) On Site Education Programs for Fall (30,000) General Admissions & Kids in the Village (5,000) Spirit Walk (5,200) Season's Pass (1,300) WWI Education Day (1,125) Total 2744.9920.0000 Admissions - Public & Edu (93,525) 2744.9933.0000 Rentals - Mtg. Room/Publi Rentals--various supplies / artefacts (3,000) Weddings in the church 10 @$200 (2,000) Film/ Photography rental , (3 rentals) (11,415) Redman House rentals Total 2744.9933.0000 Rentals - Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs 2744.9977.0000 Donations Donations & Donation Box 2744.9990.0000 Other Revenue Program Sponsorship Total 2744.9955.0000 Programs Total 2744.9977.0000 Donations Total 2744.9990.0000 Other Revenue __.;� ��: (1,000) (17.4151 (3,000) (7,000) (10,000) (750) (750) (3,000) (3,000) City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2�rosi�s 2:os Pnn 2744 Museum 2013 Budget Total Revenues (181,590) Net Expenses 495,832 �a� � �}��: • �C�.-l�l � ��� � Cit Develo ment . y p City Development takes a holistic approach towards city-building through advancing smart growth planning principals, interwoven with a strong focus on economic development, while adhering to the objectives of sustainability and environmental stewardship. The Department participates in numerous activities respecting land use and public policy, community development, urban design, site planning and building construction. pickering.ca January 1, 2013 ., =- _ ,,,,,. ���� —L i�t—r•ut���l���� �'ilf�!� ---�-� �a : i�.,��, �� �N .'ra�il��+'e'�="rrr�m�F � �.I � I, a Chief Planner (1=NUFT) Manager, - Development Review & Urban Design (1-NUFT) Principal Planner Development Review (2-NUFT; Senior Planner- Development Review & � Heritage Vc���u'Planning J (� Planher II - Site Plar Planner II (2-UFT) Manager, Policy Principal Planner, Policy (2-NUFT) . Senior Planner, Policy (1-UF� Planner II (1-UFT) The Corporation of the City• of Pickering , City Development Department , Director, City Development , (1-NUFT) Administrative Assistant II Administrative Assistant I (1-NUFT) (1-NUFT) Employee Complement 20 _ Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 23 Union Full-Tirne (UFT) 1 Union Part-Time (UPT) Chief Building Manager, Sustainability & Manager, Marketing & Official Special Projects Business Development (1-NUFT) (1-NUFT) (1-NUFT) Inspector II, Supervisor, Energy Building Seivices Management (5-UFT) Coordinator, Economic (1-NUFT) Website Coordinator Development (1-UPT) Supervisor, Building Permit (2-NUFT) (1-NUFT Coordinator, Sustainability (1-NUFT) � Senior Examiner/Inspector (2-UFT) Coordinator, Environmental Awareness (1-NUFT) Building Information & ' Compliance Clerk (1-UFT) Zoning Examiner ' ti (1-UFT) Clerk, Building Permits (2-UFT+1 Unfunded) Authorized by: �I i I I Chief Administrative Officer - � January 21, 2013 Supervisor, Information & Support Services (1-NUFT) Technician, Mapping & Design' (1-UF� Geographic Information Technician Clerk, " Planning & Development (1-UFT Support Senrices (2-UFT) Charf No. 6 City of Pickering . 2013 Re-Organization Current Budget City Development Run Date: 25/06/13 10:35 AM 2011 2012 2012 � � Actuals YTD Approved Inc./Dec. � .BUdCj�t . � °/a ,CHGE: ��� � Actuals Budget �� 2013- � 2012 � Expenditures Salaries & Wages 2,433,629 2,484,893 2,628,362 899,306 3,527,668 34.22% : Overtime 35,942 35,292 47,880 (5,280) 42,600 ! (11;03%)" Employer Contributions 591,966 653,251 676,027 273,517 949,544 40:46% Conferences 5,473 6,077 10,280 7,100 17,380 '' 69:07% Uniforms 1,414 985 1,500 0 1,500 > 0,60%' Travel 20,081 22,456 24,129 8,893 33,022 36.86%= Bus Dev & City Promo 0 0 0 20,000 20,000 ` 0.00% Cellular Phones 6,110 5,924 7,970 4,395 12,365 55.14% Telephones 17,876 16,207 13,541 7,691 21,232 56,80% Advertising 801 28 1,000 53,000 54,000 5,300:00% Trade Shows, Exhib & Displays 0 0 0 14,500 14,500 0;00% Subscription & Publications 6,377 4,188 7,750 0 7,750 Q:pQ% Property & Dev. Control Expenses 8,601 0 , 0 0 0 0:00% Seminars & Education 7,893 . 5,029 11,465 2,135 13,600 18,62°fo Purch Prnting/Broch/News Ltr 0 0 0 15,000 15,000 - r0:00% Insurance Premium 37,720 35,695 29,463 10,701 40,164 ' 36:32°!0 ' Ins. Deductible 1,602 0 1,000 0 1,000 ` 0:00°/a Consulting & Professional 314,406 190,479 . 969,687 63,369 1,033,056 6.53% ' Recpt, Prom & Sp Events 1,241 824 1,750 23,200 24,950 .�,325.71°l0 ' Memberships 10,946 12,015 16,615 6,076 22,691 36.57%' Photo, Mapping, Printing 8,607 1,813 10,300 7,000 17,300 - 67,96% ' Garbage Collection 0 0 0 9,000 9,000 ` 0.00%a ' Outside Agency Serv 0 0 0 25,000 25,000 ' 0.00%a _ Veh - Repairs & Maintenance 1,028 0 0 0 0 O:DO% Software/Hardware Maintenance C 0 0 0 96,420 96,420 0.00% ` Building Rentals 100 0 300 0 300 0.00°!0 . Rental Misc Equip 5,863 5,863 6,000 0 6,000 0.00% Stationery & Office Supplies 22,152 20,083 19,500 5,000 24,500 25.64% ' Forms 1,430 1,725 2,800 (300) 2,500 (10.71%) Program Supplies 0 0 0 59,000 59,000 0,00% . Gas, Oil Tires 940 0 0 0 0 I 0:00°fa Supplies & Tools 485 97 800 0 800 O.QO% Website Support Intranet 0 0 0 30,000 30,000 0.00°Io Total Expenditures 3,542,683 3,502,924 4,488,119 1,634,723 6,122,842 36.42%. Revenues , Sale of Services - Agreements 0 0 0 0 0 0 QQ% Sale of Serv - Plan Admin (3,372) (3,321) (2,000) 0 (2,000) 0,00% : Sale of Serv -Plan Appl (2,517,990) (384,626) (151,500) (48,250) (199,750) 31:85% c�� City of Pickering 2013 Re-Organization Current Budget City Development Run Date: 25/06/13 10:35 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. . BUd je� % CHGE: � Actuals Budget � ��013�� 2012- ` Licenses & Permits (1,494,487) (1,636,117) (1,130,000) (220,000) (1,350,000) 'i '19.47% Donations 0 0 0 (30,000) (30,000) �I. ` Q.00%,:. Sale of Directories & Misc Items 0 0 0 (2,500) � (2,500) �`� 0.00% ���" Transfer from Reserve 0 (227,804) (748,332) 28,393 (719,939) :` (3.79%) Trans. from Continuing Studies Re (14,243) (162,619) (254,955) 140,785 (114,170) ; (55;22%) Transfer from Reserve Fund (34,749) 0 0 0 0 0:00%0 , Other Revenue (211,952) (13;710) (18,000) (217,547) (235,547) ` 1,208.59%0 : Misc Income 0 0 0 (35,625) (35,625) ` 0�00°�0 ' Misc Rev (4,648) 0 0 0 0 OAO°fo Total Revenues (4,281,441) (2,428,197) (2,304,787) (384,744) (2,689,531) 16.69% Net (738,758j 1,074,727 2,183,332 1,249,979 3,433,311 57:25%' �a � E City of Pickering 2013 Re-Organization Current Budget City Development - Admin Run Date: 24/06/13 10:59 AM 2011 2012 2012 � Actuals YTD Approved Inc./Dec. ;BUdget �% CHCSE. � � Actuals Budget �`� 20'13� 2012�` Expenditures Salaries & Wages 641,228 655,185 631,617 126,837 758,454 ' 20;08%0 Overtime 1,702 , 1,135 1,460 0 1,460 ; 0;00%0 :r Employer Contributions 170,269 178,007 177,056 ' 34,414 211,470 19:44°fo Conferences 76 790 1,410 0 1,410 `: 0.00% ,: Travel � � 461 � 211 �� 580 � 70 650 � �(2:�7% _ Cellular Phones 693 582 840 (40} 800 (4.76�/P) Telephones 4,533 4,356 3,574 373 3,947 10.44°l0 Advertising � 801 28 1,000 1,000 2,000 100.00%0 ! Subscription & Publications 3,716 3,417 3,750 (1,000) 2,750 - (26�67%); Property & Dev. Control Expenses 8,601 0 0 0 0 - 0:00% ' Seminars & Education 1,866 136 800 (300) 500 (37:50%) Insurance Premium 7,351 6,447 5,628 507 6,135 5:01°/« Recpt, Prom & Sp Events 980 535 1,350 200 1,550 ° 14j81% Memberships 814 81,4 1,370 450 � 1,820 32:85% Photo, Mapping, Printing 8,607 1,813 10,300 0 10,300 �:00°!0 Software/Hardware Maintenance C 0 0 0 96,420 96,420 0:00°/a Building Rentals 100 0 300 0 300 0:00°/a Rental Misc Equip 5,863 5,863 6,000 0 6,000 ' 0.00% : Stationery & Office Supplies 19,269 12,443 15,500 1,000 16,500 6:45°l0 ' Forms 0 0 300 (300) 0 (100.00°fa)'; Supplies & Tools 485 0 300 0 300 0.00%'' Total Expenditures 877,415 871,762 863,135 259,631 1,122,766 3Q.08%' Revenues � Sale of Services - Agreements 0 0 0 0 0 0.00% Sale of Serv - Plan Admin (3,372) (3,321) (2,000) 0 (2,000) ' 0:00% Misc Rev (4,648) 0 0 0 0 p.00% ' Total Revenues (8,020) (3,321) (2,000) 0 (2,000) ' 0.00°10 ". Net 869,395 868,441 861,135 259,631 1,120,766 30:15%; � �` -� City of Pickering 2013 � Re Organization Draft Background Information 2610 City Development - Admin Expenditures 2610.1100.0000 Salaries & Wages Base Salaries & Wages Re-Organization - Transfer of salary savings to Planning 2611 cost centre fo offset Mgr of Policy position and. other increases. Run Date: 24/06/13 10:51 AM 2013 Budget 654,845 (58,080) Salaries & Wages - Transfer from 2192 161,689 Total 2610.1100.0000 Salaries & Wages 758,454 2610.1200.0000 Overtime To meet service level/workload commitments 1,460 Total 2610.1200 0000 Overtime 1 460 2610.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 190,805 benefits such as dental and optical Benefits related with Re-Organization - Transfer of salary savings to Planning 2611 (19,559) cost centre to offset Mgr of Policy position and other increases Benefits related with transfer of Salaries & Wages from 2192 40,224 Tota1 2610.1400.0000 Employer Contributions 211,470 2610.1800.0000 Conferences OPPI Conference--Director in London, ON--Registration and Accommodations ESRI Regional User Conference--Supervisor, ISS in Toronto, ON Total 2610.1800.0000 Conferences 2610.2110.0000 Travel Parking & mileage Mileage - OPPI Conference in London, ON (460 km return) Total 2610.2110.0000 Travel 2610.2131.0000 Cellular Phones Annual Blackberry Charges - Director Total 2610.2131.0000 Cellular Phones 2610.2140.0000 Telephones Costs include: long ciistance, monthly charges, fax lines, voice mail and system upgrades. 2610.2210.0000 Advertising 1,310 100 1,410 400 250 650 800 800 - 3,947 Total 2610.2140.0000 Telephones 3,947 =r � � City of Pickering 2013 Re Organization Draft Background Information 2610 City Development - Admin Public meetings regarding various studies & notification of City-initiated zonings & official plans; RFP notices Run Date: 24/06/13 10:51 AM 2013 Budget 2,000 Total 2610.2210.0000 Advertising 2,000 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations for: 0 Planning 2,750 Development Control 1,000 Subscriptions & Publications - Transfer to 2290 (1,000) Total 2610.2220.0000 Subscriptions & Publicati 2,750 2610.2320.0000 Property & Dev Cntrl Exp 0 2610.2340.0000 Seminars & Education General Education Assistance 500 Total 2610.2340.0000 Seminars 8� Education 500 2610.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 6,135 property. (Policy coverage includes: liability, automobile and property) Total 2610.2370.0000 Insurance Premium 6,135 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations - 800 lunches & consultant workshops Public relations - Transfer from 2192 OPPI - Sponsor Registrations Development Control--Host Utility Coordination Meeting--approximately 20 people Recpt,Prom. & Sp.Ev.,Gen - Transfer to 2290 Total 2610.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2610.2395.0000 Memberships OPPI Full Membership - Director URISA Ontario - Supervisor, ISS URISA International - Supervisor, ISS AMANDA Central User Group Annual Fee Canadian Institute of Planners (Director) - Transfer from 2192 Total 2610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing Aerial Photos-derivative Products (i.e. contours, drainage, etc.) ,��� 500 250 300 (300) 1, 550 680 125 200 165 650 1,820 5,000 City of Pickering 2013 Re Organization Draft Background Information 2610 City Development - Admin Run Date: 24/06/13 10:51 AM 2013 Budget Paragon (printing, laminating, enlargement/reduction) 300 Official Plan Review Report Reproduction 1,000 Seaton Report Reproduction/Displays 1,000 Records Management Scanning 3,000 Total 2610.2396.0000 Photo,Mapping,Printing 10,300 2610.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Kyrocera 1,620 Maintenance - Plotter 2,050 Maintenance - AMANDA Property 29,500 Maintenance - Microfiche Scanner & Printer 2,200 Maintenance - ESRI 25,300 Maintenance - AutoCAD License 14,000 Maintenance - Rolta (Orion) GIS 21,750 Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 96,420 2610.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings 300 Total 2610.2635.0000 Building Rentals 300 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and 6,000 Registered Plans (Year 4 of 5 includes HST) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General. office supplies/plotter & drafting supplies Development Control--Design Standards Manual--Binders, tabs and spines Office Supplies - Transfer to 2290 Total 2610.5300.0000 Stationery 8� Office Suppl 2610.5302.0000 Forms Work permits, Inspection Fill/Pool Permits - Development Control Forms - Transfer to 2290 2610.5902.0000 Supplies & Tools Small office and drafting equipment TotaF 2610.5302.0000 Forms Total 2610.5902.0000 Supplies 8� Tools =`r� ��� 16,500 500 (500) 16,500 300 (300) 300 300 City of Pickering 2013 Re Organization Draft Background Information Run �ate: 2aiosi�s �0:5� aM 2610 City Development - Admin 2013 Budget Total Expenses 1,122,766 Revenues 1460.0000.0000 SALE OF SERV - PLAN ADMW Sale of Services - maps and other planning documents (2,000) Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN (2,000) 1610.1416.0000 Sale of Serv - Agreements 0 2610.9995.0000 Other Rev (Disb Recov) � 0 Total Revenues (2,000) Net Expenses 1,120,766 �� - .� f+ f City of Pickering 2013 Re-Organization Current Budget Planning & Design Run Date: 25/06/13 10:35 AM 2011 2012 2012 ; Actuals YTD Approved Inc./Dec. $Ud�et % CHGE. actuais Budget ' � 2013�; � 2o�z Expenditures - Salaries & Wages 1,070,649 995,144 1,162,415 (3,438) 1,158,977 : (0.30°/ti) Overtime 31,590 31,719 43,280 (7,280) 36,000 (16;8,2%0); Employer Contributions 241,528 257,900 289,211 14,741 303,952 5.10°/a ' Conferences 3,167 2,847 4,370 �(500) 3,870 ���� ('11.44%)� Uniforms 403 781 500 0 500 OAO%' Travel 3,037 3,065 3,200 (290) 2,910 (9:06%J' Cellular Phones 1,341 1,327 1,680 (80) 1,600 ` (4.76%} Telephones 5,870 4,866 4,313 2,127 6,440 4932% ; Seminars & Education 2,602 2,403 4,700 (500) 4,200 ; (10:64%): Insurance Premium 21,768 20,897 16,636 1,497 18,133 9:00°l0 Ins. Deductible 1,602 0 0 0 0 Q.00% : Consulting & Professional 311,572 181,673 959,687 (7,736) 951,951 (0,81%)' Memberships 6,267 6,269 9,310 330 9,640 .3.54%0 Total Expenditures 1,701,396 1,508,891 2,499,302 (1,129) 2,498,173 ' p,p��%a Revenues Sale of Serv - Plan Appl (2,517,990) (384,626) (151,500) (48,250) (199,750) ; 31.85% Transferfrom Reserve 0 (227,804) (748,332) 28,393 (719,939) ;�� ��{3,79°l�. Trans. from Continuing Studies Re (14,243) (162,619) (254,955) 146,890 (108,065) _ (57.6�%)' Transfer from Reserve Fund (34,749) � 0 0 0 0= ; 0�.00% �� Other Revenue (211,269) (13,710) (18,000) (202,547) (220,547) 1,125.26°l0 Total Revenues (2,778,251) (788,759) (1,172,787) (75,514) (1,248,301) . ' 6;44% Net (1,076,855) 720,132 1,326,515 (76,643) 1,249,872 (5:78°/a) _ -`�'� Planning & Design 2013 Consulting & Professional Budget New City Funded Initiatives 1) General/Urban Design/Heritage-Professional/Technical Assistance $50,000 2) Downtown Intensification Implementation 50,000 3) OP Review - Growth Strategy Program Implementation (34% DC Funded) 40,000 Total - New City Funded Initiatives $140,000 Less DC Funding - Growth Strategy Implementation 13,600 Net New Tax Levy $126,400 Continuing City Funded Initiatives from 2012 (funded from 2012 and approved project funding) 4) Official Plan Review Phase 2(Provincial Policy, Bill 51, ROPA 114) $73,220 5) Official Plan Review (Environment & Countryside Amendment) 4,113 6) Growth Centre Phase I- ESP/Urban Design - Urban Strategies 12,422 7) Liverpool House Redevelopment Concept (51 % funded from City) 4,710 Total - Continuing City Funded Initiatives $94,465 Less 2012 Funding 94,465 Net Tax Levy Impact $0 Initiatives Fully Funded by Landowners/Application Fees 8) Seaton - Neighbourhood Planning Review ($16,047 + 97,500) $113,547 9) Seaton Zoning By-law Preparation (SGL) 44,245 10) Seaton Development & Implementation Assistance 351,900 11) Seaton Transportation Consultant 3,294 12) Seaton Expedited Review of Development Applications 100,000 13) Architectural Services 100,000 14) Liverpool House Redevelopment Concept (49% funded by Landowner) 4,500 Total - Initiatives Fully Funded by Landowners/Application Fees $717,486 Less Funding by Landowners/Application Fees 717,486 Net Tax Levy Impact $0 Updated: January 28, 2013 Total Consulting & Professional Budget Less DC Funding (Growth Strategy/OP Review) Less 2012 Project Funding Less Funding by Landowners Less Funding by Seaton Application Fees � 2013 City Cost $951,951 (13,600) (94,465) (220,547) (496,939) $126,400 2013 Consulting & Professional Account 2611-2392 City Development Department Total Gross Consulting & Professional Buddget Less: Funded from 2012 Approved Projects Funded by Landowners/Application Fees Less DG Funding Total Net New Tax Levy � �t� $951,951 (94,465) (717,486) (13,600) (825,551) $126,400 City of Pickering 2013 Re Organization Draft Background Information 2611 Planning & Design Run Date: 25/06/13 10:34 AM 2013 Budget Expenditures 2611.1100.0000 Salaries & Wages Base Salaries & Wages 1,247,342 Planning Technician Grade 13- Start Date July 1, 2013 28,700 Planning Technician Grade 13- Deferred to 2014 (28,700) New position - Manager of Policy Position - funded from Re-organization savings Salaries & Wages - Transfer to 2620 � Total 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime Ontario Municipal �oard Preparation ($5,000 General/$5,000 Seaton) Priority Projects/Applications Resident Mtgs Council/Planning Committee Meetings/Statutory Public Meetings Heritage Pickering - 11 Meetings Secretary-Treasurer - Committee of Adjustment - 18 meetings Accessibility Advisory Committee Total 2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer pro�ided benefits such as dental and optical Benefits related with Planning Technician Benefits related with Planning Technician - Deferred to 2014 Benefits related with New position - Manager of Policy Position - funded from Re-organization savings 25,000 (113,365) 1,158,977 10,000 10,000 4,200 8,000 1,800 1,000 1,000 36.000 324, 925 13,005 (13,005) 11,829 Benefits related with transfer of Salaries & Wages to 2620 (32,802) T.otal 2611.1400.0000 Employer Contributions 303,952 2611.1800.0000 Conferences Ontario Assn of C/A in Richmond Hill, ON--3 Days (Planner II) Registration, 1,000 accommodations and expenses OPPI Conference in London, ON--(1 Mgr/1-Principal Planner) Registration & 2,550 Accommodations Urban Land Institute/Municipal Affairs Conference Conferences - Transfer to 2620 ��� :3��i7 (500) City of Pickering 2013 Re Organization Draft Background Information 2611 Planning & Design Run Date: 25/06/13 10:34 AM 2013 Budget Total 2611.1800.0000 Conferences 3,870 2611.1900.0000 Uniforms � As per the Collective Agreement 500 Total 2611.1900.0000 Uniforms 2611.2110.0000 Travel Parking & Mileage OPPI Conference in London, ON (1 Mgr/1 Principal Planner) - 460 return Ontario Assn of C/A Conference in Richmond Hill, ON - 100km return Travel - Transfer to 2620 �iI7 3,000 250 60 (400) Total 2611.2110.0000 Travel 2,910 2611.2131.0000 Cellular Phones Annual Blackberry Charges - Mgr. Dev Review & Urban Design and Mgr. Policy Total 2611.2131.0000 Cellular Phones 2611.2140.0000 Costs include: upgrades Telephones long distance, monthly cfiarges, fax lines, voice mail and system 1,600 1,600 6,927 Telephone budget reallocation due to Re-organization (487) Total 2611.2140.0000 Telephones 6,440 2611.2340.0000 Seminars & Education Planner Progression--Education/Training-Urban Design for Planner; CofA Primer Manager/Planner Training - CIP, OPPI, Ontario Municipal Mgmt Institute, Strategy Institute, AutoCAD/Career Track, Project Mgmt Training Canadian Green Building Council Training and LEED/Urban Land Institute Cdn Urban Institute Breakfast and� BILD Roundtable Series--(2 @$100 each) 1,700 1,700 .�� re� Durham Region Planners Seminars 500 Seminars & Education - Transfer to 2620 (500) Total 2611.2340.0000 Seminars 8� Education 4,200 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) 18,133 Total 2611.2370.0000 Insurance Premium 18,133 2611.2392.0000 Consulting & Professional NEW - Prof/Tech Assistance - General/Urban Design/Heritage 50,000 ��� ���� City of Pickering 2013 Re Organization Draft Background Information 2611 Planning & Design NEW - Downtown Intensification Program - Implementation (zoning by-law, parking strategy, etc) NEW - Drive-thru Study - Prof/Technical Assistance NEW - Drive-thru Study - Prof/Technical Assistance - Deferred to 2014 NEW - OP Review - Growth Strategy Program Implementation - Prof/Tech Assistance (34% DC) NEW - Comprehensive Zoning By-law Review - South Pickering -(first year of multi years' contributions) NEW - Comprehensive Zoning By-law Review - South Pickering -(first year of multi years' contributions) - Deferred to 2014 Run Date: 25/06/13 10:34 AM Total 2611.2392.0000 Consulting & Professional 2611.2392.0001 Consulting - Funded from Continuing Studies Res. OP Review Phase 2(48% DC Funded, 52% Cont. Stud) Prov. Policy, Bill 51, ROPA 114 OP Review - Env & Countryside Amend (48% DC Funded, 52% Cont. Stud) (PO# 200488 MSH) Growth Centre Phase 1: Environmental Servicing Plan/Urban Design Liverpool House Redevelopment Concept (PO 220698 - 51 % funded from Cont. Stud, 49% Landowner) Total 2611.2392.0001 Consulting - Funded from Continuing Studies Res. 2611.2392.0002 Consulting - Funded by Seaton App Fees . Seaton Development & Implementation Assistance SeatonZoning By-Law Preparation (PO# 210546 - SGL) Seaton Neighbourhood Planning Review (PO# 200123, Module 6- SGL) Seaton Neighbourhood Plan Review - Transportation (PO# 210409 - P&C) Total 2611.2392.0002 Consulting - Funded by Seaton App Fees 2611.2392.0003 Consulting - Funded Developers/Land Owners New - Prof/Tech Assistance for expedited review of Seaton development applications (funded 100% by landowners). New - Architectural Services (funded 100% from Developers) Seaton Neighbourhood Plan Review - P0 20-123 (SLG) -(funded 100% by landowners). F� _ ��� 2013 Budget 50, 000 45,000 (45,000) 40,000 100, 000 (100,000) 140,000 73,220 4,113 12,422 9,210 98, 965 351, 900 44,245 97,500 3,294 496,939 100,000 100,000 16,047 � City of Pickering 2013 Re Organization Draft Background Information Run �ate: 25iosi�s �o:s4 a,nn 2611 Planning & Design 2013 Budget Total 2611.2392.0003 Consulting - Funded Developers/Land Owners 216,047 2611.2395.0000 Memberships OPPI/CIP Full Membership--11 staff @$680 each 7,480 OPPI/CIP Provisional Membership-- 2 staff @$735 each � 1,470 Ontario Assn of C/A--2 staff @$120 each 240 Canada Green Building Council Membership 450 Total Expenses Revenues TotaF 2611.2395.0000 Memberships 9,640 2,498,173 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-law Amendments (74,000) Official Plan Amendment (20,000) Site Plans Inspections . (1,500) Draft Plan of Subdivision/Condominium (24,000) Site Plan (41,000) Telecommunications Towers (5,400) Committee of Adjustment - Variances . (19,700) Land Division (11,250) Minister's Zoning Order (2,200) Ministry Compliance Letters (700) Total 1461.0000.0000 SALE OF SERV - PLAN APPL (199,750) 1910.7048.0000 Frm Res - Seaton Dev Rev Funding for Seaton Development & Implementation Assistance (351,900) Funding for Seaton Zoning By-Law Preparation (44,245) Funding for Seaton Transportation Consultant (3,294) Funding for Seaton Neighbourhood Planning Review (Module 6) (97,500) Funding for (2) Principal Planners (including benefits) (223,000) Total 1910.7048.0000 Frm Res - Seaton Dev Rev (719,939) 1911.2611.0000 Trsf frm Res - Planning Funded from Gont. Stud Reserve - OP Review Phase 2(48% DC, 52% Cont. Stud) (73,220) Prov Policy, Bill 51, ROPA 114 ��� . . City of Pickering 2013 Re Organization Draft Background Information Run Date: 25/06/13 10:34 AM 2611 Planning & Design 2013 Budget Funded from Cont. Stud Reserve - OP Review - Env & Countryside Amend (48°/a (4,113) DC, 52% Cont. Stud) Funded from Cont. Stud Reserve - Growth Centre: Environmental Servicing (12,422) Plan/Urban Design OP Review - Growth Strategy Program Implementation - Prof/Tech Assistance (13,600) (34% DC) Funded from Cont. Stud Reserve 51 %- Liverpool House Redevelopment Concept (4,710) Total 1911.2611.0000 Trsf frm Res - Planning (108;065) 1920.2611.0000 Trsf frm RF - Planning 0 2611.9990.0000 Other Rev-Cost Recoveries Funded from Landowners 100% - Seaton Neighbourhood Plan Review (16,047) Funded from Landowners 100% - Seaton Expedited Review of Development (100,000) Applications Funded from Developers 100% - Architectural Services (100,000) Funded from Landowner 49% - Liverpool House Redevelopment Concept (4,500) Total 2611.9990.0000 Other Rev-Cost Recoveries (220,547) Total Revenues Net Expenses � � `.. ��� (1,248,301) 1,249,872 City of Pickering 2013 Re-Organization Current Budget Building Services Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals , YTD Approved Inc./Dec. BUdget '°lo CHGE. � � Actuais sudget �� 2013� 20�2 Expenditures Salaries & Wages 715,832 831,572 827,530 121,612 949,142 ` 14,70% Overtime 2,650 2,438 3,140 0 3,140 ' 0:00% Employer Contributions 179,949 216,919 209,117 48,817 257,934 . 23.34% Conferences 2,230 2,440 3,500 (900) 2,600 , (25:79%) Uniforms 1,011 204 1,000 0 1,000 b.00°fo Travel 16,037 18,483 19,609 4,573 24,182 z3;32�/Q Cellular Phones 4,076 4,015 5,450 685 6,135 12:57% ` Telephones 7,473 6,985 5,654 1,251 6,905 22.13% Subscription & Publications 2,661 771 4,000 0 4,000 0.00% Seminars & Education 3,425 2,490 5,965 (565) 5,400 (9.47%) Insurance Premium 8,601 8,351 Z,199 648 7,847 9:q0% Ins. Deductible 0 0 1,000 0 1,000 OAQ% Consulting & Professional 2,834 8,806 10,000 15,000 25,000 150.00% Recpt, Prom & Sp Events 261 289 400 0 400 0,00% ' Memberships 3,315 4,382 5,335 271 5,606 ' 5;08°l0 Veh - Repairs & Maintenance 1,028 0 0 0 0 O.qO% Stationery & Office Supplies 2,883 7,640 4,000 1,000 5,000 25;00°fo Forms 1,430 1,725 2,500 0 2,500 0.00°/a Gas, Oil Tires 940 0 -0 0 0; 0:00°/o Supplies & Tools 0 97 500 0 500 O:QO°/a Total Expenditures 956,636 1,117,607 1,115,899 192,392 1,308,291 17`.24°10" Revenues Licenses & Permits (1,494,487) (1,636,117) (1,130,000) (220,000) (1,350,OOOJ ; 19.47% Other Revenue (683) 0 0 (15,000) (15,000) ; 0.00% Total Revenues (1,495,170,) (1,636,117) (1,130,000) (235,000 (1,365,000) ' 20.80%' Net (538,534) (518,510) (14,101) (42,608) (56,709) , 302:16% m�� City of Pickering 2013 Re Organization Draft Background Information 2612 Building Services Expenditures 2612.1100.0000 Salaries & Wages Base Salaries & Wages New Position - Clerk, Permits & Zoning Review - Sfart Date July 1, 2013 - Position funded by additional building permit revenues New Position - Inspector II - Start Date - February 1, 2013 -- Position funded by additional building permit revenues Run Date: 24/06/13 10:51 AM 2013 Budget 859,392 28,037 61,713 Total 2612.1100.0000 Salaries & Wages 949,142 2612.1200.0000 Overtime To meet legislated building permit timeframes 3,140 Total 2612.1200.0000 Overtime 3,140 2612.1400.0000. Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 225,307 benefits such as dental and optical Benefits related with new position - Clerk, Permits & Zoning Review 12,553 Benefits related with new position - Inspector II 20,074 Total 2612.1400.0000 Employer Contributions 257,934 2612.1800.0000 Conferences Ontario Building Officials Association (Sup. Building Permits) - Hamilton (Hotel/Reg'n) LMCBO Fall Workshop (CBO) LMCBO Spring Workshop (CBO) 1,300 650 650 Total 2612.1800.0000 Conferences 2,600 2612.1900.0000 Uniforms As per the Collective Agreement 1,000 Total 2612.1900.0000 Uniforms 1,000 2612.2110.0000 Travel Ontario Building Officials Association (Sup. Building Permits) - Hamilton - 260km 140 retu rn Construct Canada -(CBO) - Metro Toronto Convention Centre - 80km 42 Daily mileage for inspectors 22,000 Mileage/Parking for CBO, Sup. Building Permits, Senior Examiner/Inspector 2,000 Total 2612.2110.0000 Travel 24,182 ��� � � �- 2612 Building Services City of Pickering 2013 Re Organization Draft Background Information 2612.2131.0000 Cellular Phones Annual Blackberry Charges - CBO Cellular Phone Charges 5 Air Cards for Tablets ($60.17 per month) Total 2612.2131.0000 Cellular Phones 2612.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Run Date: 24/06/13 10:51 AM 2013 Budget 800 1,,710 3,625 6.135 6,905 Total 2612.2140.0000 Telephones 6,905 2612.2220.0000 Subscriptions & Publicati 2012 Ontario Building Code Release (13,binders, 3 softcover and 1 subscription service) 111� Building Code referenced standards 1,000 Total 2612.2220.0000 Subscriptions 8� Publicati 4,000 2612.2340.0000 Seminars & Education Building Code & other technical training programs - All Building Svcs. staff 2,500 HRAI Courses - Inspector II 1,000 General Educational Assistance 1,000 Construct Canada - CBO and 3 Inspector II's - Toronto, ON 900. Total 2612.2340.0000 Seminars & Education 5,400 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 7,847 property. (Policy coverage includes: liability, automobile and property) Total 2612.2370.0000 Insurance Premium 7,847 2612.2371.0000 Insurance Deductible Insurance Deductible 1,000 Total 2612.2371.0000 Insurance Deductible 1,000 2612.2392.0000 Consulting & Professional New - Investigation & Assessment of illicit grow operations. This cost is 100°/o 15,000 recoverable and revenue is reflected in account 2612.9990 , Professional engineers, building science specialists and environmental consultants 10,000 retained to provide specialized examination and inspection services Total 2612.2392.0000 Consulting & Professional 2612.2394.0000 Recpt, Prom & Sp Events �'�� 25.000 City of Pickering 2013 Re Organization Draft Background Information 2612 B,uilding Services Run Date: 24/06/13 10:51 AM 2013 Budget Host Various Events (CBO, CIAC, SAC, BIAC, Building Safety) 400 Total 2612.2394.0000 Recpt, Prom & Sp Events 400 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.--(2 staf� MMAH - Director Filings Ontario Building Officials Assn--(8 staff @$292 each) Ontario Plumbing Inspectors Assn--(2 staf� Metro Area Code Interpretation Committee--(1 staf� . Mechanical Services Advisory Committee--(1 staf� Metro Area Plumbing Advisory Committee--(1 staf� Toronto Area Chief Building Officials Committee--(1 staf� Toronto Area Building Inspectors Committee--(1 staf� American Society of Heating Refrigeration & Air Condition Engineers-ASHRAE--(1 staf� 1 membership for New Inspector Large Municipalities Chief Building Officials--(1 staf� Professional Engineers Ontario--(2 staf� Ontario Association of Certified Engineering Technologists--(1 staf� Tota1 2612.2395.0000 Memberships 2612.2457.0000 Vehicle-Repair & Maintena 2612.5300.0000 Stationery & Office Suppl General office supplies Total 2612.5300.0000 Stationery & Office Suppl 500 800 2,336 260 50 50 50 160 50 260 200 160 520 210 5,606 0 ��� , 111 2612.5302.0000 Forms Building permits, applications, inspection reports, receipts, stickers 2,500 Total 2612.5302.0000 Forms 2,500 2612.5900.0000 Gas, Oil, Tires, Etc. 0 2612.5902.0000 Supplies & Tools Incidental inspection and testing devices 500 Total 2612.5902.0000 Supplies 8� Tools 500 Total Expenses Revenues 1517.0000.0000 BUILDING PERMITS � =T-�� 1,308,291 City of Pickering � 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:59 AM 2612 Building Services 2013 Budget Licences & Permits: 0 300 #ownhouse units (300,000) 40 detached/semi-detached dwelling units (94,000) 650 apartment units (550,000) $30 million IG (300,000) Sign permits and compliance letters (6,000) Other permits (100,000) Total 1517.0000.0000 BUILDING PERMITS (1,350,000) 2612.9990.0000 Other Revenue Charge-back for costs incurred respecting Investigation & Assessment of illicit grow operations Total Revenues Net Expenses (15,000) Total 2612.9990.0000 Other Revenue (15,000) ��� (1,365,000) (56,709) City of Pickering 2013 Re-Organization Current Budget 2620 Sustainability Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. $Udget °lo CHGE. ,' Actuals Budget 2013' 2o�z' Expenditures Salaries & Wages 0 0 0 344,429 344,429 0.00%' Overtime 0 0 0 1,500 1,500 0:00% Employer Contributions 0 0 0 98,454 98,454 ` b.00% < Conferences 0 0 0 6,000 6,000 O.OQ% !' Travel 0 0 0 2,200 2,200 6:00% Bus Dev-& City Promo 0 0 0 0 0 0:00%0 Cellular Phones 0 0 0 1,430 1,430 O.OQ%. Telephones 0 0 0 1,970 1,970 0.00% Advertising 0 0 0 22,000 22,000 0.00% ' Trade Shows, Exhib & Displays . 0 0 0 5,000 5,000 -0.00% Subscription & Publications 0 0 0 400 400 O.QO%o Seminars & Education 0 0 0 1,500 1,500 O;OQ%o Purch Prnting/Broch/News Ltr 0 0 0 0 0 0:00% Insurance Premium 0 0 0 4,177 4,177 0:00% Ins. Deductible 0 0 0 0 0 0:00% ; Consulting & Professional 0 0 0 46,105 46,105 0.00% Recpt, Prom & Sp Events 0 0 0 5,500 5,500 0.00% ': Memberships 0 0 0 1,800 1,800 � O:OQ%.' Photo, Mapping, Printing 0 0 0 2,000 2,000 Q.00% i Garbage Collection 0 0 0 9,000 � 9,000 ' 0:00% : Outside Agency Serv 0 0 0 5,000 5,000 ' 0.00% ! Stationery & Office Supplies 0 0 0 500 500 0:00% ' Program Supplies 0 0 0 59,000 59,000 O.QO°/a Website Support Intranet 0 0 0 0 0 0:00% Total Expenditures 0 0 0 617,965 617,965 0:00% Revenues Donations 0 0 0 (30,000) (30,000) 0.00% Sale of Directories & Misc Items D 0 0 0 0 0,00% Trans. from Continuing Studies Re 0 0 0 (6,105) (6,105) ' Q.00°l4 II Misc Income 0 0 0 (35,625) (35,625) ; 0.00% " Total Revenues 0 0 0 (71,730) (71,730) 0�00%0 Net 0 0 0 546,235 546,235 0,00%' -� ;� � City of Pickering 2013 Re Organization Draft Background Information 2620 Sustainability Expenditures 2620.1100.0000 Salaries & Wages Salaries & Wages - Transfer from 2192 Salaries & Wages - Transfer from 2611 Salary & Wages - Transferred from Library 2745 Salaries & Wages - Transfer from 2290 2620.1200.0000 Overtime Overtime - Transfer from 2290 Overtime - Transfer from 2192 Run Date: 24/06/13 1:59 PM Tota1 2620.1100.0000 Salaries & Wages 2013 Budget 75,573 113,365 86,564 68,927 344.429 1,000 500 Total 2620.1200.0000 Overtime 1,500 2620.1400.0000 Employer Contributions Benefits related with transfer of Salaries & Wages from 2192 18,800 Benefits related with transfer of Salaries & Wages from 2611 32,802 Benefits related with transfer from Library 2745 , 24,706 Benefits related with transfer of Salaries & Wages from 2290 22,146 Total 2620.1400.b000 Employer Contributions 98,454 2620.1800.0000 Conferences Urban Land Institute/Municipal Affairs Conference - Transfer from 2611 500 Sustainability Conferences - Transfer from 2192 1,500 Sustainable Pickering Advisory Committee Members - Transfer from 2192 4,000 Total 2620.1800.0000 Conferences 6,000 2620.2110.0000 Travel Parking & IVlileage - Transfer from 2290 Parking & Mileage - Transfer from 2611 Parking & Mileage - Transfer from 2192 200 400 1,600 Total 2620.2110.0000 Travel 2,200 2620.2115.0000 Business Development 0 2620.2131.0000 Cellular Phones Cellullar Phones -- Supervisor (1) - Transfer from 2711 Cellular Phone (Coordinator, Environmental Awareness) - Transfer from 2290 Blackberry and Cellular Phone (Manager, Sustainability & Special Projects and Coordinator, Sustainability) - Transfer from 2192 Total 2620.2131.0000 Cellular Phones =��� 330 300 800 `��c�i] 2620 Sustainability City of Pickering 2013 Re Organization Draft Background Information 2620.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades - reallocation due to City Re-organization. Run Date: 24/06/13 1:59 PM Total 2620.2140.0000 Telephones 2620.2210.0000 Advertising Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) - Transfer from 2192 Advertising programs/events within publications (Durham Green Life/SNAP/Retail � Pages, News Advertiser) - Transfer from 2430 Total 2620.2210.0000 Advertising 2620.2211.0000 Tr Shows, E�ib& Displays Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) - Transfer from 2192 2013 Budget 1,970 1,970 15,000 7,000 22,000 5,000 Total 2620.2211.0000 Tr Shows, Exhib8� Displays 5,000 2620.2220.0000 Subscriptions & Pubicati Reference material - Transfer from 2192 400 Total 2620.2220.0000 Subscriptions 8� Pubicati 400 2620.2340.0000 Seminars & Education Manager, Sustainability & Special Projects - Transfer from 2611 500 Sustainability and related - Transfer from 2192 1,000 Total 2620.2340.0000 Seminars & Education 1,500 2620.2365.0000 Purch. Pr/Broch./News Lt � 0 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and 4,177 property. (Policy coverage includes: liability, automobile and property) - � reallocation due to City Re-organization Total 2620.2370.0000 Insurance Premium 2620.2371.0000 Insurance Deductible 2620.2392.0000 Consulting & Professional Consulting and related for Sustainable Pickering ($6,105 funded from Cont. Studies Res - PO 220354) Total 2620.2392.0000 Consulting & Professional 2620.2394.0000 Recpt, Prom. & Sp. Events Public relations - Transfer from 2192 � �� 4,177 0 46,105 46,105 500 City of Pickering 2013 Re Organization Draft Background Information 2620 Sustainability Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) - Transfer from 2192 Run Date: 24/06/13 1:59 PM 2013 Budget 5,000 Total 2620.2394.0000 Recpt, Prom. & Sp. Events 5,500 2620.2395.0000 Memberships Clean Air Council - Transfer from 2192 1,800 Total 2620.2395.0000 Memberships 1,800 2620.2396.0000 Photo, Mapping, Printing . Photography services for City's promotional publications & oblique aerials - Transfer from 2192 2,000 Total 2620.2396.0000 Photo, Mapping, Printing 2,000 2620.2398.0000 Garbage Collection Garbage Bag Tag purchases (approx 6,000 tags purchased each year at 9,000 $1.50/tag) (expense is offset by revenue from the program) - Transfer from 2430 Total 2620.2398.0000 Garbage Collection 9,000 2620.2399.0000 Outside Agency Services Video Production Services for Celebrating Sustainable Neighbourhoods (Funded 5,000 from Sustainable Pickering Contributions) - Transfer from 2192 , Total 2620.2399.0000 Outside Agency Services 2620.5300.0000 Stationary & Office Suppl General office supplies - Transfer from 2192 Total 2620.5300.0000 Stationary & Office Suppl 2620.532'0.0000 Program Supplies Promotional Activities & Materials - Transfer from 2430 Corporate Awareness - Transfer from 2430 Community Awareness Event Management - Transfer from 2430 Dog Waste Diversion (14 Parks) - Transfer from 2430 Community Clean-ups - Transfer from 2430 Waterfowl Management Program (includes goose relocation, egg oiling) - Transfer from 2430 Social Marketing Pesticide Control - Transfer from 2430 Total 2620.5320.0000 Program Supplies 2620.6100.0000 Website Support ��.� , 111 500 500 5,000 2,000 4,000 33,000 4,000 6,000 5,000 59,000 0 2620 Sustainability City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 1:59 PM 2013 Budget Total Expenses 617,965 Revenues 1592.2620.0000 Misc. Donations/Promotions Sustainable Pickering Contributions - Transfer from 2192 (30,000) Total 1592.2620.0000 Misc. Donations/Promotions (30,000) 1593.2620.0000 Misc - Sale of Maps 0 1911.2620.0000 Trsf frm Res- Sustain Funding from Continuing Studies Res - Sustainable Pickering Consulting - Transfer (6,105) from 2192 Total 1911.2620.0000 Trsf frm Res- Sustain (6,105) 2620.9990:0000 Misc.lncome Creative Outdoor Advertising (COA) Waste bin advertising program - Transfer from (1,625) 2430 Garbage Bag Tag sales - Transfer from 2430 (9,000) York Region funding for South East Collector enhancements (Year 2 of 4) (25,000) Total 2620.9990.0000 M isc. Income (35,625) Total Revenues (71,730) Net Expenses 546,235 ��� �-Y � City of Pickering 2013 Re-Organization Current Budget 2621 Economic Development Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved Inc./Dec. BUC��et % CHGE. � � � � actuais Budget �� 2013` 20�2 � . � Expenditures Salaries & Wages 0 0 0 309,866 309,866 O.QO% Overtime 0 0 0 500 500 0:00°10 ; Employer Contributions 0 0 0 77,086 77,086 0.00°/a ` Conferences 0 0 0 2,500 2,500 0:00% ; Travel 0 0 0 2,400 2,400 O,QO%' Bus Dev & City Promo 0 0 0 20,000 20,000 °' 0.00% Cellular Phones 0 0 0 2,400 2,400 0.00% Telephones 0 0 0 1,970 1,970 0.00% Advertising 0 0 0 30,000 30,000 O.QO°lo Trade Shows, Exhib & Displays 0 0 0 9,500 9,500 ` Q.00%' Subscription & Publications 0 0 0 600 600 0.00% Seminars & Education 0 0 0 2,000 2,000 ' 0;00%0 Purch Prnting/Broch/News Ltr 0 0 0 15,000 15,000 0.00% Insurance Premium 0 0 0 3,872 3,872 0.00% Consulting & Professional 0 0 0 10,000 10,000 Q.00°la Recpt, Prom & Sp Events 0 0 0 17,500 17,500 0,00°!0 Memberships 0 0 0 3,225 3,225 0.00°/a ` Photo, Mapping, Printing 0 0 0 5,000 5,000 ' 0;00°l0 Outside Agency Serv 0 0 0 20,000 20,000 0.00%_ Stationery & Office Supplies 0 0 0 2,500 2,500 0:00% Website Support Intranet 0 0 0 30,000 30,000 0,00% ` Totaf Expenditures 0 0 0 565,919 565,919 .0.00°/4'` Revenues Sale of Directories & Misc Items 0 0 0 (2,500) (2,500) ; 0.-00% Trans. from Continuing Studies Re 0 0 0 0 0 0,00°1a Total Revenues 0 0 0 (2,500) (2,500) ' ° 0.00°% Net 0 0 0 563,419 ' 563,419 0:00% �_ ��� �� City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2621 Economic Development 2013 � Budget Expenditures 2621.1100.0000 Salaries & Wages Salaries & Wages - Transfer from 2192 309,866 Total 2621.1100.0000 Salaries & Wages 309,866 2621.1200.0000 Overtime To meet service level / workload commitments - Transfer from 2192 500 ^ Total 2621.1200.0000 Overtime 500 2621.1400.0000 Employer Contributions Benefits related with transfer of SaParies & Wages from 2192 77,086 Total 2621.1400.0000 Employer Contributions 77,086 2621.1800.0000 Conferences Economic Development Conferences - Coordinator, Economic Development - 2,500 Transfer from 2192 Total 2621.1800.0000 Conferences 2,500 2621.2110.0000 Travel � Parking & Mileage - Transfer from 2192 2,400 Total 2621.2110.0000 Travel 2,400 2621.2115.0000 Business Development Business Development and Special City Initiatives - Transfer from 2192 20,000 Total 2621.2115.0000 Business Development 20,000 2621.2131.0000 Cellular Phones Annual Blackberry Charges - Manager, Marketing & Business Development and Economic Development Coordinators (2) - Transfer from 2192 2,400 Total 2621.2131.0000 Cellular Phones 2,400 2621.2140.0000 Telephones This expense con"sists of long distance, monthly charges, fax lines, voicemail, and system upgrades - reallocation due to City Re-organization Total 2621.2140.0000 Telephones 2621.2210.0000 Advertising Economic Development Publications Advertising - Transfer from 2192 Local Business Newspaper Advertising - Transfer from 2192 Special Advert. Needs during the year - Transfer from 2192 Total 2621.2210.0000 Advertising 2621.2211.0000 Tr Shows Exhib & Displays ��-� ��. 1,970 1.970 10,000 5,000 15,000 30.000 City of Pickering 2013 Re Organization Draft Background Information 2621 Economic Development Exhibit & Trade Shows (displays, rentals & exhibit materials) - Transfer from 2192 Municipal / Regional economic development partnership (trade shows, displays, advertising) - Transfer from 2192 Run Date: 24/06/13 10:51 AM 2013 Budget 2,500 7,000 Total 2621.2211.0000 Tr Shows Exhib & Displays 9,500 2621.2220.0000 Subscriptions & Publicati Journals and reports - Transfer from 2192 250 GTA Municipal News - Transfer from 2192 350 Total 2621.2220.0000 Subscriptions 8� Publicati 600 2621.2340.0000 Seminars & Education Marketing, economic development and related - Transfer from 2192 1,000 Employee education assistance under Policy (HUR 160) - Transfer from 2192 1,000 � Total 2621.2340.0000 Seminars & Education 2,000 2621.2365.0000 Purch. Pr/Broch/News Brochures/Promotional & Marketing initiatives - Transfer from 2192 15,000 � Total 2621.2365.0000 Purch. Pr/Broch/News 15,000 2621.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property) - reallocation due to City Re-organization Total 2621.2370.0000 Insurance Premium 2621.2392.0000 Consulting & Professional Consulting for economic development and corporate projects - Transfer from 2192 Total 2621.2392.0000 Consulting & Professional 2621.2394.0000 Recpt, Prom & Sp. Ev., Gen , Gity of Pickering promotional items ( corporate merchandise )- Transfer from 2192 Public relations - Transfer from 2192 City of Pickering Business Events - Transfer from 2192 Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) - Transfer from 2192 3,872 3.872 10,000 10,000 7,600 1, 000 4,000 2,500 City Pins - Transfer from 2192 2,400 Total 2621.2394.0000 Recpt, Prom & Sp. Ev., Gen 17,500 2621.2395.0000 Memberships ;��� City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2621 Economic Development '2013 Budget Economic Dev. Council of Ontario (x3) - Transfer from 2192 700 Economic Dev. Assoc. of Canada (x1) - Transfer from 2192 225 Project Management Institute (EDO) - Transfer from 2192 200 Ajax/Pickering Board of Trade - Transfer from 2192 1,250 Durham Strategic Energy Alliance - Transfer from 2192 850 Total 2621.2395.0000 Memberships 3,225 2621.2396.0000 Photo, Mapping, Printing To cover professional services for photo enlargements, map and printing reproductions - Transfer from 2192 Printing of colour pages for Economic Development publications - Transfer from 2192 Photography services for City's promotional publications & oblique aerials - Transfer from 2192 � 500 1,000 3,500 Total 2621.2396.0000 Photo, Mapping, Printing 5,000 2621.2399.0000 Outside Agency Services Corporate writing services - Transfer from 2192 5,000 Corporate graphics support - Transfer from 2192 10,000 Printing of Marketing materials - Transfer from 2192 5,000 Total 2621.2399.0000 Outside Agency Services 20,000 2621.5300:0000 Office Supplies , General office supplies - Transfer from 2192 2,500 Total 2621.5300.0000 Office Supplies 2,500 2621.6100.0000 Website Support Security Certificate - Transfer from 2192 Annual Hosting (includes rnobile applications) - Transfer from 2192 Technical Support (annual) - Transferfrom 2192 eNewsletter Module (annual) - Transfer from 2192 eCommerce Application Suite (annual licensing fee) - Transfer from 2192 � iCreate license fee (web editing) - Transfer from 2192 Chat (5 licenses for Customer Care) - Transfer from 2192 Domain Names Registration - Transfer from 2192 Browse Aloud feature for all URL's (annual fee) - Transfer from 21.92 eSpace Listing (property management web tool) - Transfer from 2192 �� °_��� 900 3,000 2,500 1, 800 3,000 2,500 300 600 2,200 1,400 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24/06/13 10:51 AM 2621 Economic Development Demographic Data Set (annual fee) - Transfer from �2192 Website enhancement projects - Transfer from 2192 Total 2621.6100.0000 Website Support Total Expenses 2013 Budget 1,800 10,000 30.000 565,919 Revenues 1593.2621.0000 Misc - Sale of lulaps Miscellaneous merchandise - Transfer from 2192 (500) � Film Permit Fees (Public road use) - Transfer from 2192 (2,000) Total 1593.2621.0000 Misc - Sale of Maps (2,500) 1911.2621.0000 Trsf frm Res- Econ Development 0 Total Revenues Net Expenses _ �__ �r (2,500) 563,419 City of Pickering 2013 Re-Organization Current Budget Committee of Adjustment Run Date: 24/06/13 10:59 AM 2011 2012 2012 � Actuals YTD Approved Inc./Dea �� BUdg�i ��� % CHGE ���� Actuals Budget " 2013 2012 Expenditures Salaries & Wages 5,920 2,992 6,800 • 0 6,800 0.00°10 Employer Contributions 220 425 643 5 648 Q.78°fo Conferences 0 0 1,000 0 1,000 p:pp�/a Travel 546 697 740 (60) 680 (8. � 1%) Memberships 550 550 600 0 600 0.00°l0 ; Total Expenditures 7,236 4,664 9,783 (55) 9,728 (0.56%) Net 7,236 4,664 9,783 (55) 9,728 : (D:56%)' � -��= _ City of Pickering 2013 Re Organization Draft Background Information 2630 Committee of Adjustment Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2630.1100.0000 Salaries & Wages \ Honorarium - 5 Members 6,800 Total 2630.1100.0000 Salaries & Wages 6,800 2630.1400.0000 Employee Benefits This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided 648 benefits such as dental and optical Total 2630.1400.0000 Employee Benefits 648 2630.1800.0000 Conferences Ontario Association of C/A Conference (1 member) in Richmond Hill, ON 1,000 Total 2630.1800.0000 Gonferences 1,000 2630.2110.0000 Travel C/A Members - 18 meetings @ 51 km per meeting @$.53/km C/A Members - Site Visits - 200km @$.53/km Ontario Association of C/A Conference (1 member) in Richmond Hill, ON - 100km retu rn 500 120 60 Total 2630.2110.0000 Travel 680 2630.2395.0000 Memberships Ontario Association of C/A - 5 Members @$120 each 600 Total 2630.2395.0000 Memberships 600 Total Expenses Total Revenues Net Expenses G ��_� 9,728 0 9,728 City of Pickering 2013 Re-Organization Current Budget Heritage Pickering Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD � Approved Inc./Dea ��BUdgEt �� °lo CHGE �� Actuals Budget 2013 2012 Expenditures � � � � � Travel 0 0 1,000 0 1,000 0.00%' Subscription & Publications 42 0 100 0 100 ` p,00% Seminars & Education 160 0 1,000 0 1,000 ' O.OD% Consulting & Professional 0 26,545 64,100 (31,100) 33,000 (48;52%) Recpt, Prom & Sp Events 6 - 0 400 0 400 ' °0;00% . Memberships 0 75 80 0 80 0:00% Photo, Mapping, Printing . 0 0 250 0 250 0,00% Outside Agency Serv 0 29,144 25,000 (25,000) 0 (100;00%) Building Rentals 0 7,939 4,624 (4,124) 500 (89;19%) Stationery & Office Supplies 123 55 150 0 150 0:00% Program Supplies • 0 0 0 6,700 6,700 0.00°l0 Gift Shop Plaques 0 0 1,000 0 1,000 0;00% Total Expenditures 331 63,758 97,704 (53,524) 44,180 (54.78%) Revenues Trans. from Continuing Studies Re 0 0 0 (25,000) (25,000) ' O.QO°lo; Total Revenues 0 0 0 (25,000) (25,000) D:OQ%o . Net 331 63;758 97,704 (78,524) 19,180 (80.37%) �� aF r City of Pickering 2013 Re Organization Draft Background Information 2743 Heritage Pickering Run Date: 24/06/13 10:51 AM 2013 Budget Expenditures 2743.2110.0000 Travel Parking & Mileage 800 Education Seminars - Out of Town 200 Total 2743.2110.0000 Travel • 2743.2220.0000 Subscriptions & Publicati Publications related to heritage activities; 1 subscription to heritage matters Total 2743.2220.0000 Subscriptions & Publicati 2743.2340.0000 Seminars & Education Education Seminars - Out of Town (1 member), registration, accommodation and expenses General Total 2743.2340.0000 Seminars & Education 2743.2392.0000 Consulting & Professional � Consultations for designations, promo materials, heritage review assistance Relocation of Craftsman Cottage Total 2743.2392.0000 Consulting 8� Professional 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 2@ approximately $200.00 each) Tot�l 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2743.2395.0000 Memberships Annual fee for Community Heritage Ontario (Chair) Total 2743.2395.0000 Memberships 2743.2396.0000 Photo,Mapping,Printing General printing 1, 000 100 100 r��l�� 300 1.000 8,000 25,000 33.000 400 400 80 80 250 Total 2743.2396.0000 Photo,Mapping,Printing 250 2743.2399.0000 Outside Agency Services 0 2743.2648.0000 Building Rentals Lease for two properties - Brophy House and Craftsman's Cottage 500 Total 2743.2648.0000 Building Rentals 500 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags 150 Total 2743.5300.0000 Stationery & Office Suppl 150 2743.5320.0000 Doors Open Program Registration fee , _��= =a �� 1,700 City of Pickering 2013 Re Organization Draft Background Information 2743 Heritage Pickering Run Date: 24/06/13 10:51 AM 2013 Budget Costs associated with conducting the Doors Open Program event (advertising, 5,000 printing, rentals, etc.). , Total 2743.5320.0000 Doors Open Program 6,700 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (2 @ $500) Total 2743.5400.0000 Gift Shop/Plaques 1,000 1,000 Total Expenses 44,180 Revenues 1911.2743.0000 Trsf frm Res - Heritage Funding related to relocation of Craftsman cottage (25,000) � Total 1911.2743.0000 Trsf frm Res - Heritage (25,000) Total Revenues Net Expenses ��°�-,� (25,000) 19,180 �RIGF4EItf�'a � PU�LlC �.x� . Pickerin Public Librar g y The Pickering Public Library exists so that all Pickering residents have equal access to the resources, information and ideas that will enrich their civic, corporate and personal live�. In order to achieve this end, the Board stresses the following priorities: 1. Residents will have high-speed acce�s to the digital world with no unnecessary restrictions or fees to ensure thafi everyone can take advantage of the ever-growing resource� and services available through the internet. 2. Residents will have multiple opportunities to engage and connect with others in their community. 3. Children from birth to age five will have programs and services designed to ensure that they will enter school ready to learn to read, write and listen. 4. Residents will have the services and �upporf they need to express themselves by creating original print, video, audio or visual content in a real-world or online environment. 5. Residents will have materials and prograrrms that excite their imaginations and provide pleasurable reading, viewing and listening experiences. 6. Residents will have �afe and welcoming physical places to meet and interact with others or to sit quietly and read and will have open and accessible virtual spaces that support social networking. www.picnet.org January 1; 2013 ��� � ��PICIiE3iING PU6LIC ,•�- dF,� � ��,� , ��'� Manager of Library anager o ' Technologies Cl�CUlatio� 1 -NUFT - Services 1 - UFT Coordinator of Virtual Services 9 - NUFT Courier/Main[enance -Client Services Associate - person - 2 — UPT 1 — UFT Client Services Specialist - Sr. Circulation Ass't. - 1 - UFT 2 - UFT IT Specialist; 1 - UPT • 1 - UFT Circulation Ass't. - ITTechnician - 7-UPT 1- UFT General Library Ass't - Info�mation Services Tech. 2_ UPT 1 - UFT , Revised: Monday, �Iovember 05, 2012 Pickering Public Library Organizational Chart . For Budget � • Llbrary Board Chief Eicecu� Officer 1 - NUFT Director of Public • Services 7 - EVUFT Manager of Outreach � Programs 1-NUFT Client Services Specialist - 3-UFT Information Services Tech. - 2-UFT 3-UPT Public Services Tech. - 2-UPT Manager of Branch Services 1-NUFT eranch SupeNiso�- 1 - UFl" Information Services Tech. - 3-UFT 2-UPT Public Services Tech - 3-UPT Circulation Ass't. - 3-UPT EMPLOYEE COMPLEMENT 12 Non-Union Full Time (NUFT) 1 Non-Union Part Time (NUPI� 22 Union Fulf Time (UFTj 29 Union Part Time (UPl) 64 Permanent Employees Tofial Direcior of Support• Services ' 1 - NUFT Manager of Manager of Client Collections Relations 1 - NUFT 7.- NUFT Marketing & Communications Specialist - 1 - UPT & Acq. & eiis. Administration Services 7-NUFT 1-NUFT Librarian I- Senior A& B Services Tech. - 1- UPT Administrative 1- UFT Reference / Special Serv. Assislant- AssistanY II A&B Serv. - Librarian - 7- NUPT 2- UFT 1- UFT Assistant I A& B Serv. - Client Services Specialist- 1- UFT 1 - UFT Administrative , � " UPT . ' ServicesAssistant- � 1 - UPT This chart incorporates 2 part time Client Services Associates created from the elimination of a full time Information Services Technician not included in 2012 Current Budget. �. � �� _ _ ___ _ _ __ __ _ _ _ _ _ . __ City of Pickering 2013 Re-Organization Current Budget Libraries Run Date: 24/06/13 10:59 AM . 2011 2012 2012 Actuals YTD Approved Inc./Dec. �.. BUdg@t �%. CHGE : Actuals Budget 2013 2�12 Expenditures Salaries & Wages 3,133,236 3,216,052 3,193,259 25,409 3,218,668 ', Q;80% Overtime 281 9,047 1,310 0 1,310 ,` 0.00% Employer Contributions 686,199 740,052 812,761 24,570 837,331 ' 3 02%0 Employee Recognition & Appreciat 3,841 4,758 3,700 0 3,700 0.00%0 Conferences 6,111 518 0 6,900 6,900 0:00%0 Uniforms 0 268 700 0 700 `0.00%0 Travel 4,524 5,166 4,000 300 4,300 7:50% Postage 4,152 3,828 4,500 _ (1,200) 3,300 ' {26.67%):, Freight, Express & Cartage 139 222 350 0 350 O:DO% ' Cellular Phones 2,737 3,736 3,150 750 3,900 23;81% Telephones 66,491 67,605 63,937 1,309 65,246 2.05% Advertising 6,145 6,858 7;000 1,000 8,000 1429% Legal Services 9,944 6,971 5,600 (1,100) 4,500 (1g;64%) Seminars & Education 19,747 17,756 16,000 9,068 25,068 56.6��/4 Purch Prnting/Broch/News Ltr 7,535 6,521 6,000 0 6,000 0:00% Insurance Premium 46,268 40,933 31,783 2,860 34,643 9:Op% Ins. Deductible 0 0 2,000 0 2,000 0:00%' Consulting & Professional 44,934 32,773 21,240 9,515 30,755 44.80% ` Recpt, Prom & Sp Events 13,765 10,217 10,500 0 10,500 d,00°l0 Memberships 6,899 5,547 4,450 200 4,650 ' 4.49% Outside Agency Serv 30,965 37,622 ' 36,493 1,650 38,143 4.52% Build Repairs & Mtce 158,584 143,272 200,222 (3,272) 196,950 (1:63%) Veh - Repairs & Maintenance 741 786 3,000 0 3,000 ' 0.00°/o Misc Equip Repairs 116,909 55,463 31,875 17,735 49,610 55.64% ' Software/Hardware Maintenance C 0 68,750 89,626 3,764 93,390 4,20% ' Rental Misc Equip 0 0 0 0 0' 0.00% . Stationery & Office Supplies 29,774 25,001 27,000 (2,Ob0) 25,000 (7.41%} Printing Supplies 0 0 0 0 0 0,00% Catalogue Processing Supp 21,274 3,807 5,000 0 5,000 ; -0.00% Lib Materials 111,242 102,853 92,000 3,500 95,500 3:80% Program Supplies 10,202 11,070 9,000 1,000 10,000 11♦11% U4ilities - Water 11,264 12,235 11,970 1,400 13,370 '11:70% Utilities - Gas 36,700 28,533 32,870 0 32,870 ` O:QO%o Utilities - Hydro 124,887 141,406 121,510 28,090 149,600 23.12°�0 ' Gas, Oil Tires 1,964 2,689 2,130 662 2,792 31.08% Supplies & Tools 11,883 6,578 11,000 1,750 12,750 15.91°!0 Minor Furniture & Fixtures 11,779 18,757 25,000 0 25,000 0.00%' Hardware Replacements 22,160 44,040 46,500 (15,500) 31,000 (33.33°/a) � _���� City of Pickering 2013 Re-Organization Current Budget Libraries Run Date: 24/06/13 10:59 AM 2011 2012 2012 Actuals YTD Approved IncJDec. BUdget % CHGE. � actuais Budget � 2013� 20�2 Total Expenditures 4,763,276 4,881,690 4,937,436 118,360 5,055,796 2:40% ; Revenues Fines - Library Matls. (144,224) (139,613) (155,000) 10,000 (145,000) (6,45%)' Misc. - Photocopies Lib. (18,422) (19,830) (18,265) (2,000) (20,265) . 10.95°l0 :; Donations (11,225) (5,423) 0 (9,500) (9,500) °; 0:00% Federal Grant (19,057) (9,043) (8,894) 3,255 (5,639) (36.60°/a) Ont. Specific Grants (162,781) (148,097) (135,505) 500 (135,005) (0.37%) Transfer,from Reserve Fund (23,328) (10,845) (30,000) 0 (30,000) 0.00%`' Vending Machines (2,239) (1,395) (1,200) 0 (1,200) , 0.00% Rentals - Mtg. Room/Public (12,207) (9,436) (10,152) (2,148) (12,300) , 21.16% Other Misc Revenue (10,372) (3;026) (11,500) 9,000 (2,500) ' (78.26%)' Total Revenues (403,855) (346,708) (370,516) 9,107 (361,409) ; (2;46�/o) Net 4,359,421 4,534,982 4,566,920 127,467 4,694,387 2.79% u���� City of Pickering 2013 Re Organization Draft Background Information 2745 Libraries Expenditures 2745.1100.0000 Salaries & Wages Base Salaries & Wages Eliminate PT Marketing Assistant position New FT Marketing position - Start date March 1, 2013 Manager of Projects & Facilities - Transferred to 2620 IT Student Pages - Funded from Grant in acct #1610 Run Date: 24/06/13 10:51 AM 2013 Budget 3,280,216 (29,664) 49,041 (86,564) 5,639 Total 2745.1100.0000 Salaries & Wages 3,218,668 2745.1200.0000 OVERTIME To meet service level/workload commitments 1,310 Total 2745.1200.0000 OVERTIME 1.310 2745.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with eliminated PT Marketing Assistant Position Benefits related with new FT Marketing position Decrease in benefits for Manager of Projects & Facilities - Transferred to 2620 Total 2745.1400.0000 Employer Contributions 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff Total 2745.1700.0000 Employee Recog'n & Apprec 2745.1800.0000 Conferences Ontario Library Association Annual Conference (OLA) Other Conferences (PLA, ALA, OALT, COSUGI etc.) Library as Place Conference HRPA Conference Total 2745.1800.0000 Conferences 2745.1900.0000 Uniforms Uniform and Safety apparel for staff 857,825 (12,986) 17,198 (24,706) 837.331 , 3,700 3,700 2,500 3,200 600 600 6,900 700 Total 2745.1900.0000 Uniforms 700 2745.2110.0000 Travel Staff and Board travel at City's approved rate 3,500 Travel costs for seminars and education 800 Total 2745.2110.0000 Travel 4,300 -�:} �� 2745 Libraries 2745.2121.0000 Overdue notices Other mail City of Pickering 2013 Re Organization Draft Background Information Postage Total 2745.2121.0000 Postage 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage � Total 2745.2122.0000 Freight,Express & Cartage 2745.2131.0000 Cellular Phones Run Date: 24/06/13 10:51 AM 2013 Budget 2,500 800 3.300 350 350 Library cell phones 3,900 Total 2745.2131.0000 Cellular Phones 3,900 2745.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades 30,264 Internet Cost largely offset by grant money (see 1623 below) 34,982 Total 2745.2140.0000 Telephones 65,246 2745.2210.0000 Advertising Advertising (recreation newsletter, advertisements, job postings) Total 2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses Provision for legal counsel Total 2745.2320.0000 Legal Services Expenses 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan Legally required staff training APLL training (2 staff members) Total 2745.2340.0000 Seminars 8� Education 2745.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes printed brochures, newsletters etc. Total 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) 2745.2371.0000 Insurance Deductible Insurance Deductible Total 2745.2370.0000 Insurance Premium � •� � 8,000 8;000 4,500 4,500 17,000 4,000 4,068 25,068 6,000 6,000 34,643 34,643 2,000 City of Pickering 2013 Re Organization Draft Background Information 2745 Libraries Run Date: 24/06/13 10:51 AM 2013 Budget Total 2745.2371.0000 Insurance Deductible 2;000 2745.2392.0000 Consulting & Professional EFAP Program 4,255 Board Education 1,500 Consulting for strategic initiatives 15,000 AODA website consultant 10,000 Total 2745.2392.0000 Consulting & Professional 30,755 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board / Community linkage activities 4,000 Employee & Board relations, condolence, meeting costs etc. 6,500 Total 2745.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 10,500 2745:2395.0000 Memberships Canadian Library Association Ontario Library Association _ American Library Association federation of Ontario Public Libraries Other Miscellaneous memberships Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library Collection Agency Services (partially offset by revenue in acct #1529) Total 2745.2399.0000 Outside Agency Services 2745.2435.0000 Building Repairs & Mainte . Central Sanitact (6 units) Central Security System service Central W/C deodorizer Central Defibrillator monitoring Petticoat Creek - Securify System services Petticoat Creek - Sanitact (1 Unit) ' Greenwood--HVAC service contingency Greenwood--Security System services Claremont--Securi#y System services All Branches - Misc. costs (pest control, etc) All Branches Washroom & Janitorial Supplies � � �. 230 375 140 2,935 970 4,650 33,143 5,000 38,143 ' 1, 340 420 900 1,800 420 225 215 420 420 2,500 5,000 City of Pickering 2013 Re Organization Draft Background Information 2745 Libraries All Branches--Water Testing All Branches--Carpet Treatment (CN & PC) All Branches--Fire Alarm, Sprinkler & Fire Extinguishers Northern Branches - Snow Clearing Contingency (All Sites) Shared costs with City: Air handling maintenance (chillers & starters only) Fan calibration & adjustment Elevator maintenance Boiler maintenance Garbage disposal Diesel generator maintenance Main Electrical Switchboard yearly maintenance Mech. Systems Water treatment Energy Management System "PM" Electrical Safety Authority Yearly Inspections Miscellaneous provision for electrical, plumbing,� mechanical & other supplies, air handling � Petticoat Creek--HVAC service contingency Claremont--HVAC service contingency Janitorial staff City (Term employees) Security Cameras and system for PC (2 cameras) Additional Security Cameras for CN (4) Murals for PC branch � Replacement lighting (energy efficient) for PC - funded by Federal Gas Tax Total 2745.2435.0000 Building Repairs 8� Mainte 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #851 assigned for Library Courier use Total 2745.2457.0000 Vehicle-Repair & Maintena 2745.2478.0000 Misc.Equipment Repairs & � Network Maintenance--lnstallation and Cabling Anti-virus software licences (staff and clients) Copier Maintenance--all branches, partially offset by Revenue Account 1580 _� _a � Run Date: 24/06/13 10:51 AM 2013 Budget 800 5,800 4,000 2,000 14,000 0 6,000 2,000 6,000 3,000 4, 000 2,000 1,000 2,500 1,500 1,500 12,300 1,000 500 78,375 1,200 _ 2,315 1,500 30,000 196,950 3,000 3,000 6,275 1,600 36,735 City of Pickering 2013 Re Organization Draft Background Information 2745 Libraries Contingency Total 2745.2478.0000 Misc.Equipment Repairs 8� 2745.2479.0000 Sfwr/Hdwr Maint Contracts Run Date: 24/06/13 10:51 AM 2013 Budget 5,000 49,610 RFID Maintenance Contract (CN & PC) - Hardware 2,066 ILS Maintenance--Horizon Software and Hardware Support 35,964 ILS Maintenance--BiblioCommons 13,560 Fine payment module 4,000 Microfiche reader/printer maintenance contract 1,200 Network Maintenance--Filtering software licenses 200 Network Maintenance--Domain registrations 200 Network Maintenance--Anti-Spam filtering 2,200 Network Maintenance--Misc. software provisions : 3,500 Network Maintenance--Productivity software licenses 4,500 Clientworkstation licences (Windows 7, MS Office & Adobe) 1,000 Econtent portal software 25,000 Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts 93,390 2745.2678.0000 Misc Equipment Rentals 0 2745.5300.0000 Stationery & Office Suppl General office supplies 25,000 Total 2745.5300.0000 Stationery & Office Suppl 25,000 2745.5301.0000 Copier Maintenance 0 2745.5303.0000 Circulation Supplies � Supplies includes membership cards, printer rolls and related items. 5,000 Total 2745.5303.0000 Circulation Supplies 5,000 2745.5310.0001 Library Mat - 57.14% Includes Non-Capital Materials (Online Products, Digital Collections and 90,700 Periodicals) Gale Ed2go online learning product 4,800 Total 2745.5310.0001 Library Mat - 57.14% 95,500 2745.5320.0000 Program Supplies Programming Funds for public programs. 10,000 Total 2745.5320.0000 Program Supplies 10,000 2745.5510.0000 Utilities - Water Central ;� �-.� 11,200 City of Pickering 2013 Re Organization Draft Background Information 2745 Libraries Run Date: 24/06/13 10:51 AM 2013 Budget Petticoat Creek 2,170 Budget based on projected 2012 actuals and regional water rate increase in 2013 0 Total 2745.5510.0000 Utilities - Water 13,370 2745.5520.0000 Utilities - Gas Central, Petticoat Creek, Claremont and Greenwood - Budget based on projected 2012 actuals and usage Total 2745.5520.0000 Utilities - Gas 32,870 32,870 _ 2745.5530.0000 Utilities - Hydro All branches - Budget based on projected 2012 actuals and usage 149,600 Total 2745.5530.0000 Utilities - Hydro . 149,600 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 2,100 litres @$1.13/litre 2,374 Oil changes and tires 418 Total 2745.5900.0000 Gas, Oil, Tires 2,792 _ 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies 3,000 Children's Educational Equipment & Supplies 1,500 Library Signs 1,500 Electronic Equipment for iHelp • 3,000 Defibrillator 2,500 10 eReaders for ePicks collection 1,250 Total 2745.5902.0000 Supplies & Tools 12,750 2745.5973.0000 Furniture & Fixtures Provision for ergonomic furniture Replacement public seating Shelving Total 2745.5973.0000 Furniture 8� Fixtures 2745.5975.0000 Hardware Replacements Replacement servers (to virtualize existing servers) Replace UPS and power Replacement PCs Total Expenses Total 2745.5975.0000 Hardware Replacements �� � �- �� 4, 500 13,000 7,500 25,000 9,000 2,000 20,000 31,000 5,055,796 City of Pickering 2013 Re Organization Draft Background Information Run Date: 24i06i13 10:51 AM 2745 Libraries 2013 Budget Revenues 1529.0000.0000 FINES - LIBRARY MATLS. Fines, Replacement & Fees etc. (145,000) Total 1529.0000.0000 FINES - LIBRARY MATLS. (145,000) 1580.0000.0000 MISC. - PHOTOCOPIES LIB. Photocopying (20,265) Total 1580.0000:0000 MISC. - PHOTOCOPIES LIB. (20,265) 1592.2745.0000 Misc - Donations-Library Donation funds from various sources (9,500) Total 1592.2745.0000 Misc - Donations-Library (9,500) 1610.2745.0000 FEDERAL-HRDC Youth Funding CAP (5,639) Total 1610.2745.0000 FEDERAL-HRDC (5,639) 1623.2745.0000 Ont Grant - Library Household Grant - Province Pay Equity Equalization "down-payment" est. - Prov. SOLS Connectivity Grant Service Ontario Grant Total 1623.2745.0000 Ont Grant - Library (97,833) (8,592) (26,580) (2,000) (135,005) 1920.2745.0000 Trsf frm RF - Library Federal Gas Tax Funding for replacement lighting at PC (30,000) Total 1920.2745.0000 Trsf frm RF - Library (30,000) 2745.9916.0000 Vending Machines Based on sales of vending machine products (1,200) Total 2745.9916.0000 Vending Machines (1,200) 2745.9933.0000 Rentals - Mtg. Room/Publi Rental of library meeting and board rooms (12,300) Total 2745.9933.0000 Rentals - Mtg. Room/Publi (12,300) 2745.9990.0000 Other Revenue Payphone, book sales, genealogy research, other revenues Total 2745.9990.0000 Other Revenue Total Revenues' Net Expenses � �� (2,500) (2,500) (361,409) 4,694,387 General Government Revenue 1597 POA Revenues 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1591 Commissions 1592 Misc Donations 1593 Sale of Equipment 1599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlement Agree. Res. 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 1910 Tsfr. from Rate Stabilization Reserve 1910 Tsfr. from Reserve - Contingency - Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve Surplus 2012 $120,000 3,689,498 1,509,702 110,340 500 0 1,000 5,000 2,697,430 3,353,850 0 0 0 0 0 74,635 110;135 10, 000 0 0 0 125,000 $11,807,089 �� '� � Increase % Change 20:1:3:::::: : : : : 2013 Budget BiiiJ et : : : : : VS. 2012 �0 �: : $1:20:;OOQ . -15,429 :::::::::::::3;674;Q6� ............... O : : : : : : :�;a09;:7�� 31,060 ::::::::::::::::::1:4'1:;40f -500 : : : : : : : :�: : : : : : : : : ( 0 : `( -1, 000 : . : . : : : : : : : : : : : : . :( ........... 10,000 ::: :::::::::::::::::1:5;OOC -2, 890 :::: : : : : 2;:694; 54( 0 : : :.: :. <:3; ��3; 85( 0 E 0 ' �::� 0 ' �>L � � 0 : :� -39, 835 : : : : : : ::: : :3�;$Q� ................... 21,836 :.::::::::.:::::.'1�3'1;J7'f -10,000 :� : : : : : : : : : : : : : : :�: :G .......... ................... 0� ( 0 :�::::::: :1:25;0�( ......... ............ ................... ($6,759) ::::$1::'f;8C1Q;330: ........... 0.00% -0.42% 0.00°/a 28.15% -100.00% 0.00% -100.00% 200.00% -0.11 % 0.00% 0:00% 0.00% o.00�io 0.00% 0.00% -53.37% 19.83% -100.00% 0.00% -0.06% 2111 2126 2126A 2134 2135 2193 2194 2195 2812 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2822 2822 2822 2823 General Government Expenditure Mayor & Council & Council Support Purchased Services Corporative Requirements & PR Provision for Uncollectable Taxes Property Tax & Vacancy Rebates Insurance Insurance - Self Insurance Grants to Organizations & Individuals Debenture Debt Charges Tsfr. to Land Purchase Res. Tsfr. to Cap. Mtce. & Mgmt Systems Res. Tsfr.to Reserve for Contingency-Elections Tsfr. to Reserve for Vehicle Replacement Tsfr. to Dunbarton Pool Reserve Tsfr. to Dun Beer Arena Reserve Tsfr. to Complex Central Core Reserve Tsfr. to Rec Complex Pool Res. Tsfr. to Rec Complex Arena Res. Tsfr. to Programs Res. Tsfr. to Eastern Branch Reserve Tsfr. To Seaton Development Review Res. Tsfr. To Financial Sys Res. Tsfr. To New Senior Centre Res. Trans. to Reserve Fund - WSIB Trans to Reserve Fund - Federal Gas Tax Trans to Animal Shelter Res Fund Trans. to Capital Fund 2012 Budget 566,000 29,030 276,310 131,000 110,135 210,000 285,300 4,112,342 0 0 70,000 125,000 4, 962 30,000 27,000 15,000 20,000 18,500 25,000 0 208,635 75,000 510,000 2,694,430 25,000 Capital Funded From Current 951,575 Capital Funded From Internal Loans 345,000 Capital Funded From DEBT 7,125,000 2891 City Share of DC Projects 580,000 2900 Contingency 946,556 2901 Emergency Operational Needs - Capital 200,000 $19,716,774 Increase Decrease) $1,054,744 10,80( 5( 10,04� -7,90( 21,83F 5,00( 4,22( 305,65£ ( ( ( 550,00( 383,c 727,C 613,1 Without Debt & Int. Loans & Deal Fin. 12,246,774 2,186,459 Without D�bt & Capital funded from Current 11,295,199 1,802,465 ��� 20'13:::::: App:FOV�d:: : : : sud��t: : : : $'t;0:54s74:4 57�:8Q0 29:,OSq 286,:359 923;f�p 1:3'1;97� 2'� 5,000 2$9,520 �:,4'�8,000 b 0 7D,O.QO : : �7�;000 : :4,9.62 �: : 30;000 27,0.00 '4 �;000 2�,AQ0 18;500 0 0 1:75,000 75;0�6 5't0;Q00 2:,�94;430 25;Il00 1:,335;569 1,U72;000 7:�7�8;92A 58R,QOQ $53;9 99 2QR,QOQ 14,433,233 13,097,664 % Change 2013 Budget VS. 2012 NA 1.91 % 0.17% 3.64% -6:03% 19.83% 2.38% 1.48% 7.43% 0.00% 0.00% 0.00% 440.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -100.00% 0.00% -16.12% 0.00% 0.00% 0.00% 0.00% 40.35% 210.72% 8.61 % 0.00% -9.86% 0.00% 17 � ........ ........ .... �:it : :�af: Pi�l���i:� : � ..... ......... ::zo�� : :::::::::::::::: ::::::::: : :: :::::: �� et ::::::: ::::::: :::: :::: : :::: ::: : ��a ..... ............ . ....... .... ..... POA Revenues Projected Revenues Non-Departmental Revenues ..... 2012 Increase 2Q1:3�:::: Budget (Decrease) Biicf ef::: ... 120,000 $0 $12Q;QQQ: 120,000 $0 :: $120;000: Linear Properties (CN,CP & Hvdro Corridors) Projected Revenues 1,509,702 Non-Shared PIL's Projected Revenues 1,,509,702 -0 :�.;509;.70 . -0 �::�4�509;T�f2: � ............. 3,687,141 -13,072 3;�7�i;�16$ 3,687,141 ($13,072) :;:;::$3;674;U69: � � �"- �it of Pickerin ` 2a�3: :: :: 9 _ _. . _. Bu:dctet:: ::. ` :: : :: : :: . :: : :: :':: : :::: : : ::: :: 1530/1591 - Rentals & Misc Income 2012 2012 Increase Est. Actual Budget Decrease 1530 - Rentals 0001) Con. 3 Pt. Lot 19 Roll Number 03-011-21910 Rented to 1317970 Ont. Inc., T/A Pickering Driving Range Contract expires Ocf31, 2012 0002) Con: 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Arnts: Contract expires October 31, 2012 $11,844 $12,000 34,000 18,340 ($3,600) 14,660 Celluar Tower Rentals 0005) Telus - Hwy 7& Sideline 24 20,000 20,000 0 0006) Rogers - Sideline 34 - North of Whitevale Rd 20,000 20,000 0 0007) Telus - Sideline 16 - North of Old Taunton Rc 20,000 20,000 0 0008) Public Mobile Retail - Country Lane Road 20,000 20,000 0 0009) Public Mobile Retail - Centennial Park 20,000 $125,844 $110,340 $31,060 1543 - Metro Agreement . 1) City of Toronto pays to the City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. 0 500 $0 $500 1U.'1:3 : : : : 8:uclget : : : $8;400: 33.�OG 20; �OC 2Q;�QC ?o;ooc �o;ooc 24,b:OG ��a:i: aiin: -500 ;: >:::0 ($500) :: $0: . From 1991, the City of Toronto shared with Pickering 10% of the royalties paid by Eastern Power Limited or EPL for the Brock West landfill power plant. The royality agreement between Toronto and EPL has expired and there are no further payments expected. The EPL plant has ceased operations as of September 2012. In the interim, all landfill gas is being collected and incinerated on-site as required by the landfill certificate. ��.� -.a � � .'.'.' '1.'.'.'.:.'.'.' .: Y'.' �1t . :�f: �1��+C�1'I:Fl . :: :: : : : :: : : : : : : : : : : : : : : : : ::: : : : ::: : : � ....................g.................................. 20�:3 :::::::::::::::::::::::::::::::::::::::`.:::::: 1592 - Donations Miscellaneous 2012 2012 Increase �:::20°4:3::: � Est. Actuals Budqet _(Decrease) Buc{ ef :: 1592 - DONATIONS $0 $1,000 ($1,000) :. $p: $0 $1,000 ($1,000) :; $0: - �_}-� : .�:�.. ..... : . ... .................... .. ............... � P� � :� ... ..................... Y: �. . . . . . �. : . . ���g . . . ..... . . ... . . . ... . . .... .. . . . . . . . . . . . . . .. . . . . . . .. ..................... ........ � � : : : : . : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : :�:�: : q..�. 1593 - Sale of Equipment 1593.0001.0000 - Sale of Equipment Miscellaneous equipment sold at Regional auction, and private auctions. 2012 2012 Increase �.1 Est. Actuals Budqet (Decrease) : 8[�d �t: : $44,150 $5,000 $10,000 $'15;000 $44,150 $5,000 $10,000 :;$:1:5;OQ0: The 2012 estimated actuals reflect the sale of vehicles, trailers and general equipment. � ��:�; 1599 - Other Miscellaneous Transactions - Revenue Acount 1599 Miscellaneous Transactions Recognize True Sport bursary received in 2006 and will be matched by City. * Receipt of 2013 Federal Gas Tax Funds 2012 2012 Est. Actuals Budqet $0 $1,000 1,890 2,000 2,694,430 2,694,430 $2,696,320 $2,697,430 Increase 2��:3;:::::;: �ecrease Bud"et: : ' ($�,000� :: �o �: -1,890 : : : 1:1C 0 :: ;:: ::::?;69A:;#3G ($2,890) ::;:;:$2;694;540: * The $110 budgeted in 2013, represents the remaining bursary funds. �� _� � -� Revenues From Veridian 2012 2012 Increase Est. Actuals Budqet (Decrease) � Biid et :: Dividend (38.5%) 1,927,000 1,927,000 0 ::'�;927;000 Intereston Prom notes 1,426,850 1,426,850 -0 't;4�6;$50 $3,353,850 $3,353,850 ($0) : : $:3;353;8�0� �m� : : : : :C�TY: �?�: :F'IC:l��RI:NG: : : : : : : : : : :�: : : : : : : : : : :�: : ::: : : : :�:: : : : : : : : : : :::::::::::::::::::::: ::::: .......:........... . .......:. ... � :::::::::::::::::�:�::�:�:::::::�::::::::�::::::::::::::::::::: : 20. .3. � ................... .........�.......... ......... Bu{i: et:::::`::::::::::� :::::::: ::: :::::::::::::::::::: :::::::: �. .� . . . . . . . . . . . . . . . . . . . . . .�. . . . . . . .�. . . . . . . . . . . . . . . . q 1910 & 1911 - Transfers from Reserves Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) Reserve Continuing Studies (Transfer unspent PSAB funds to Financial Sys. Res. Total Transfers From Reserves �-� � -� � � 2012 2012 Increase 2073:::: Est. Actual Budget (Decrease) Bu:d et : 41,000 41,000 -6,200 34,$�a 33,635 33,635 -33,635 0 $74,635 $74,635 ($39,835) $34;$pQ: ............. f:: . -� e:�in . : : : ::::: ::::. : : : :: :: : : :::: : : : : : : :: : : : : : : :: : : . ....... .......... .......... ........... . .. ........... ......... ....... . .. : . � ...�......�....... ..... :: 2D'1:3 ::::::::::::::::::::::::::::::::::::::::::::::::::::::: �wci et :::::::::::::::::::::::::::::: :::: :::: :::::::::::: 1920 - Transfers from Reserve Funds 2012 2012 Increase 2U13:::: Est. Actual Budget (Decrease) Bwd ei : I 1) From - Development Charges Reserve Fund Funding of Development Charge Appeal 2) From - Workers' Compensation Reserve Fund This transfer to offset the cost of WSIB related insurance. Tota I ��� .��°z- $0 10,000 -10,000 $0 $10,000 ($10,000) $97,751 $97,751 $34,219 $97,751 $97,751 $34,219 $97,751 $'107,751 $24,219 0 $9: �139 ;8�f1: $13:7:;9:70 : : $73:�:;9:7`0 i :�E� � t�� Pick�r�n: : : : :� �: � :: ..Y .........................�... ......... .......... ......... ........ .. o:�� : : ::::: .: : :::: : : :: : : : : : : : : : : : : ::: : : : : : : : : : : : : : : : : : : : :: ::: : ....... .... .......... ... . .:::::::::::::.:.:: .:::::::::: � .. .......... .... ......... ........ : : : Ma :oi R: :aii:Bud: e : : : : : : : : : : : : : : : : : :.: : : ::: : : : : : : : : : : : : : : : : : : : : : : .. Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Recpt, Prom & Sp Events Transfer to Reserves 26/06/2013 1:21 PM 2012 2012 Increase 20'f3:::: `:::°�a: ::: Est. Actual Budget (Decrease) 8:�d:ge#::: �fia:�a e::: $76,415 $77,680 $1,631 ::::: $79;3:1:1 2.10% ........... 9,719 19,410 1,324 20;73:.. 6.82% 786 3,500 0 3;50: 0.00% 15,495 15,350 5,000 �0;350 32.57% 1,175 1,400 0 1:;40 : 0.00% 1,018 927 0 92: 0.00% 12,856 20;000 10,000 3fX;00 50.00% 6,470 6,470 139 �: : : �i;6� 2.15% $123,934 $144,737 $18,094 $:162;8:31: 12.50% �=� � -$ a� � Council � ::i:n:�: : : : >: : ::: : : : : : »: : >: ....... .... ...... ............. ... Cit:�::Qf: Pick�r.... ... . .. ... ................ . � : : �a��: :�:� : : : : : : : : : : : : : : : : : : : : : : : : : : : �: � � :::::::::::::::::::::::: 2 .17. Ma or:l2 a . . . . . . ...... .............. Y..Y B c:k .rou�i:nd .lii�#otfiiafio : : : : : : : : : : : : : : : : : : a...a ... ...................n.. Expenditures 2111.1100.0000 Salaries & Wages Base Salaries & Wages Total 2111.1100.0000 Salaries & Wages 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. � Total 2111.1400.0000 Employer Contributions 2111.1800.0000 Conferences Provision to attend various conferences Total 2111.1800.0000 Conferences 2111.2110.0000 Travel Car Allowance - $1,250 per month Travel outside GTA (Mileage & parking) Foreign Investment - Delegations Total 2111.2110.0000 Travel 2111.2131.0000 Cellular Phones Cellular Phone\ Blackberry - reimbursement Total 2111.2131.0000 Cellular Phones 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades associated with Mayor's Civic Complex office. Total 2111.2140.0000 Telephones 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Cover Mayor's Public Relations expenses City Corporate initiatives approved by the Mayor Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2111.2821.0000 Tsfr to Reserve-Severance Mayor is entitled to one month's salary for each year of service Total 2111.2821.0000 Tsfr to Reserve-Severance 26/06/2013 1:21 PM -��� Total Expenses _ ............... Council : +�:'r f Piekeri� : :: :: :: � t� ... . . . . ... . . . .. .. . . . .. . . .. �0�3 ::::::: : ::::::�:::::::::::::::::::::::::::::::::::::::::::: ; � ::::: ::::::::: :::::::::::::::::: ::::: C�: ': n II:B. �u�tcil[or .!. O Cb n� ud �t : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..�. .,.... . . �. . . . . . . . . . . . . . . . . . . . . Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2012 2012 EST. ACTUAL BUDGET $35,604 11,779 1, 956 10,800 1,664 1, 803 2,253 1,116 781 0 320 $35,605 12,426 3,000 11,150 2,150 1, 500 6,000 2,500 3,000 2,700 750 INCREASE 20:�3: :: '::°�o::::: (DECREASE) :::BU:D:GET: �tia:ri e::: $748 $:��;�5 2.10% 1,047 �:::::: :"f 3;4:7: : 8.43% � 3;�Q : 0.00% 0 �:�:;:�`� : 0.00% � 2:;:�:� : 0.00% 310 1:;8:1 20.67% 0 �;00 0.00% � 2;�� 0.00% 0 3;OQ 0.00% 54 : 2:;7:5: 2.00% � 7:5:.' 0.00% $68,076 $80,781 $2,159 :::$$2;�4:E�: 2.67% At the February 14th, 2013 Executive (Budget) Committee meeting, Regional Councillor J. O'Connell reduced her budget by $4,990. Her three year reduction total is $15,590 26/06/2013 2:33 PM _�.-� � Council �i# ::of::P:ickE Y ...... .......... ZQ13::: �: :�: ::: . � : :;: c �1. .3.�. . t�. .�?nn�il,. R. .g. . 6acknroui�riil: lnfi Expenditures 2113.0010.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1°/o) Total 2113.0010.1100 Salaries & Wages War.1 ; : : : .d ..................... .... .... ............ �ii :::::::::::::::: :::::::::::::: ::::::::: ::::::: 2113.0010.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0010.1400 Employer Contributions 2113.0010.1800 Conferences Provision to attend various conferences Total 2113.0010.1800 Conferences 2113.0010.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0010.2110 Travel ' 2113.0010.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0010.2131 Cellular Phones 2113.0010:2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0010.2140 Telephones 2113.0010.2365 Purch PrnUBroch/News Ltr As per Council Compensation Policy - Regional Councillor J.O'Connell reduced this account by $1,500 in 2013. Total 2113.0010.2365 Purch PrntlBroch/News Ltr 2113.0010.2394 Recpt, Prom & Sp Events Provisions for promotional items - Regional Councillor J.O'Connell reduced this account by $2,000 in 2013. Total 2113.0010.2394 Recpt, Prom & Sp Event� 2113.0010.2399 Outside Agency Services Secretarial Services - Regional Councillor J.O'Connell reduced this account by $1,800 in 2013. Total 2113.0010.2399 Outside Agency Services �-z�r .'.'.'.'.4'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.','.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.' :: ::: :�::: : :: :::: �:: �it :::of::P:icker:tr� : : : : : : : : : : : : : : : : : : : : ::: : : : : : : : : : : :: : : : : Y .... .............. .. ...... . ....... . .. ........................ ...................................................... ......... .... .............. ......... ....... ..........: .............. ........................... .................. ............... ................. ... ..... ... ................ ... ........... ....... .............................. ........ .......... . 2013 : : : :`: : : : : : : : :�: :�: :� : : : : : : : : : : : : : : : : : : : : :>: : : : : : : : : : : : : : : : : : : : : : : : : :......:.:.:....................:..:..:.: 1: ::.: ::Co:.. r _ 1: :: : : : : : : : : : : : : : : : : : : : : : : : : : : ::::: : �1: .3.� . Q�r�nnetl;::R�g. . . . . .un. ll�a .d. ... . . . . . . .. ... . . . . . .. ... . . . . . . . . . . . . . . . . . . . . . ,.... :.:. r u r�d: lnforri�a io : : : : :� : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : . �a�k . . o. .n . . . . . . . . . . . . . .t . . n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expenditures 2113.0010.2821 Tsfr to Reserve - Severance Councillor is entitled fo one month's salary for each year of service Total 2113.0010.2821 Tsfr to Reserve - Severance 2113.0010.5300 Stationery & Office Supp General office supplies Total 2113.0010.5300 Stationery & Office Supp =��� Total Expenses counci� ................................................................................................................ �[ Of �iek�r��: � Y �.. zo�� : ::::::::::::::::::::::::::: :::: :::::: ::::::::: L rtB: : ::::.:::::: ::::: :::: :: C:oi,neillo:rB::M� ea ad e#.... :. ..: .:........ ....... Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2012 2012 INCREASE Est. Actual Budget (Decrease) $35,604 12,808 2;542 10,800 1, 361 923 3,335 990 0 0 749 $35,605 12,426 3,000 11,150 2,800 1, 049 4,000 2,500 2,000 2,700 750 $748 1, 047 0 0 -500 0 2,500 2,000 800 54 0 $69,112 $77,980 $6,649 �0:'E3: : ' : �3:�d:get:: : `:$3�;35� 'f3,4:7:� 3; OOC 'I:1;:��0 2:;30a >: :1;040 >�;50E �;�QG `2; $a� 2;7:�:4 ��:C $84::62q: At the February 14th, 2013 Executive (Budget) Committee meeting, Regional Councillor B. McLean reduced his budget by $3,500. His three year reduction total is $11,800 26/06/2013 2:34 PM -��� a/o::::: ::�fia:i� e::: 2.10% 8.43% 0.00% 0.00% -17.86% 0.00% 62.50% 80.00% 40.00% 2.00% 0.00% 8.53% Council ! Expenditures 2113:0005.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0005.1100 Salaries & Wages 2113.0005.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0005.1400 Employer Contributions 2113.0005.1800 Conferences Provision to attend various conferences Total 2113.0005.1800 Conferences 2113.0005.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0005.2110 Travel 2113.0005.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement - Regional Councillor B. McLean reduced this account by $500 in 2013. Total 2113.0005.2131 Cellular Phones 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0005.2140 Telephones 2113.0005.2365 Purch PrnUBroch/News Ltr As per Council Compensation Policy - Regional Councillor B. McLean reduced this account by $1,000 in 2013. Total 2113.0005.2365 Purch Prnt/Broch/News Ltr 2113.0005.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0005.2394 Recpt, Prom & Sp Events 2113.0005.2399 Outside Agency Services Secretarial Services - Regional Councillor B. McLean reduced this account by $2,000 in 2013. Total 2113.0005.2399 Outside Agency Services � � ;� �..::: ... .....t ..: ::::::::::::::::::::::::::::::::::::::::::::::::::::: .. tt� � . . . . . . . . . . . . . . . . . . . . . . . . .��ty::of::�:ic�Cer. . . ................ ......... ... : : � : : ::::::::::::::::: ::::::::::::: :::::::::::: :::::::: :::::::::::::::::: ZO 3 � � , � n : . 2. .1. . B. . M. �ea . .I�� :�:C:ouri:: . . d : ......... .. ............. .. ............ ................ .. � . . . .� . . . . . . . . . . . . . ar.. . . . . . . . . . . . . . . . . . . . . . � ....:.:................�........:.....: Ei i u rid: l orii� ia : : : : : : : :� : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : ;: : : : : ; : . . : : . : . : : . : : . : :< .:.<: : : : : : : : : : . . . . acka. o. .r�. . . . . .nf. . . . at . n . Expenditures 2113.0005.2821 Tsfr to Reserve - Severance � Councillor is entitled to one month's salary for each year of service Total 2113.0005.2821 Tsfr to Reserve - Severance 2113.0005.5300 Stationery & Office Supp General office supplies Total 2113.0005.5300 Stationery & Office Supp � �_� �m�� Total Expenses council +Ci�: : �f Pieker�� ::: : �: : : Y .. ..g. . . ... zo��: : : : : : : � : : : : ::: : : : : : :: : : : : : ::: : : :: :` : : : : : : : : : : : : : : : � : `:1 P:: t� ` r�. . . . . 6 : :.. . : �:;: : : : : : : : : : : : : ................... ...:. .... � . . . . . . . . . . . . . . . . . . . . . ounc�l or . . . . . .a. . . . gue� . . .u. . �e. . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................................ .................................. Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv � Stationery & Office Supplies 26/06/2013 1:51 PM 2012 2012 INCREASE Est. Actual Budget (Decrease) $35,604 9,406 0 10,800 107 875 1,674 487 2,428 163 $35,605 12,426 3,000 11,150 2,800 1,200 7,500 4,500 4,800 750 ' $61,544 $83,731 �-�� $748 1,047 0 0 0 0 0 0 0 0 $1,795 a %::::: Cfia�i e:: 2.10% 8.43% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.14% Council Expenditures 2113.0011.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0011.1100 Salaries 8� Wages 2113.0011.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0011.1400 Employer Contributions 2113.0011.1800 Conferences Provision to attend various conferences Total 2113.0011.1800 Conferences 2113.Op11.2110 Travel � Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0011.2110 Travel 2113.0011.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0011.2131 Cellular Phones � 2113.0011.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0011.2140 Telephones 2113.0011.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0011.2365 Purch Prnt/Broch/News Ltr 2113.0011.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0011.2394 Recpt, Prom & Sp Events 2113.0011.2399 Outside Ag'ency Services Secretarial Services Total 2113.0011.2399 Outside Agency Services � �- Council . ; . ..i.-.'� .'.'.�.�.i�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�i.� �tt : Qf:Picl��r:i:n . 2a:13 ::::::::::::::::::::::::: : :: :� :�:::: :::::::::::: :::::::::: : 1 R::: o ri : s : : e : C.o r `:� :: : : : ::::: : :::�:::: : :::::: ::::: ::::: : ::: :. . . . . : . . . . . . : . . . . : . . . . .�.1. .3. . . . R .d. . gu�..., R .g. . ... . .un, V�/� .d. . . . . . . . . . . . ..... . . . . . . . . . . . . . . . . . . . . . . . . . Ba aun d:l�_ for�ri. :fioii : : : :: : : : : : : :: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : :: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : . . . . . .ckgr. . . . . n. . . n a . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expenditures 2113.0011.5300 Stationery & Office Supp . General office supplies Total 2113.0011.5300 Stationery & Office Supp _�_�� Total Expenses 2D 1:3 : : : Bud et: 750 750 �85:;526: Council C:it �f -Pick�ri� �:� � ::: ::: : �/. .. . g. o�a::: :::: :::::::::::::::::::: z. B: ` c: u�����o� �: �►�h� u ....� ...................... b �1et:: � :: : ::::': ........... .... .... Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv Stationery & Office Supplies 2012 2012 INCREASE 20'E3:::: Est. Actual Budget (Decrease) Bud:get:::: $35,604 $35,605 $748 $:��;�5 12,808 12,426 1,047 : :'{ 3,4:7: . 2,233 3,000 0 :::::3;OQ : 10,800 11,150 0 '1:1;'�.5 ; 1,545 3,100 0 ::::::: :: ::::3;:'�f� 2,236 1,700 0 1:;70 3,098 6,000 500 �;50 � 215 3,000 -1,500 1;5fl 1,526 4,800 0 �};$Q: 242 750 -250 :: 50: $70,307 $81,531 $545 �82;0��: In 2012, City Councillor K. Ashe reduced his budget by $3,000. Prior to the 2013 Executive (Budget) Committee meeting, City Councillor K. Ashe reduced his budget by $4,250. His total reduction during this term of office is $11,450. 26/06/2013 2:42 PM ���� o .: . . .:. � ��:;��,� 2.10% 8.43% 0.00% 0.00%. 0.00% 0.00% 8.33% -50.00% 0.00% -33.33% 0.67% � Council � '�'� ��k� �'�'.��'�'� '..'a.�.' .'.'.'.'.�.'.'.'.'..'.'.'�'.'�'.'.'.'.�.'.'.�.�.�.'.'.'.'.�.�.'.�.:.�.�.�.�.'.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.� �. . ..........:............. ... �t� .:of:�icl��r n ::2 1 : :�::::::::: � .............................. 0 � 'F. h . :�'. . : ri : . . 2. .'� 3 . e o ..................... K.As......� �.... ard:'E ::::::::::::::: ::::: :: ::::: :::::::::::: s.. . ............ . Ba � a ii d: l . iir �io:ii :: : ::::: :: : : : : : : ::: : : : ::::: : ::: : : : : : : : : : : : : : : :: : : : : : :............:.........:.:. ckg�. . u . �. . . nf. . .mat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expenditures 2113.0007.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1°/o) Total 2113.0007.1100 Salaries & Wages 2113.0007.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0007.1400 Employer Contributions 2113.0007.1800 Conferences Provision to attend various conferences Total 2113.0007.1800 Conferences 2113.0007.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0007.2110 Travel 2113.0007.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2713.0007.2131 Cellular Phones 2113.00072140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0007.2140 Telephones 2113.0007.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Reduced by City Councillor Kevin Ashe Total 2113.0007.2365 Purch Prnt/Broch/News Ltr 2113.0007.2394 Recpt, Prom & Sp Events Provisions for promotional items Reduced by City Councillor Kevin Ashe Total 2113.0007.2394 Recpt, Prom & Sp Events 2113.0007.2399 Outside Agency Services Secretarial Services Total 2113.0007.2399 Outside Agency Services ��g� . . . . �. . . ..'.'.' .. . �a,'.' .'.'.'.�.�.�.�.�.�.;.:.: ... ......... . ........ .... C:t� . :+�f: �icl�eri:n ... ........ ........ ............ ....... Y 2 :1 :::::::::>:::< 'F 3 : : li� e' o � ii : . � � .�. . .K . As. . . .� . . �GY. G. .u. . ..W. B:; n d:l .. or : ioi t � .......................... ' . . . . . . . . .:. .:. .: . .:.:.:. .:.:. . . . . �ck�r4u . .n. . . nf. . .ma . . Expenditures 2113.0007.5300 Stationery & Office Supp General office supplies Reduced by City Councillor Kevin Ashe Total 2113.0007.5300 Stationery & Office Supp ���, Total Expenses council Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies �< ':�'�:�IC:kE'1'I�l: �:: ::::::::::: �::�:: g. . .. �o�a:: : :::::::::::: ii�:�: D:ickerso:n: �u : .... ........dget:::::::: : :::::: 2012 2012 INCREASE �0:'f3: >: : Est. Actual Budget (Decrease) B:ud:ge# ::: $35,604 $35,605 $748 : : :: : $3�;�5:3 12,137 12,426 1,047 'f3;4:7:3 1,156 3,000 0 3;000 10, 800 11,150 0 '�:1:; `C 5a 1;698 2,700 0 2:;7fl:0 2,015 2,468 0 � :: 2;4�8 356 6,000 1,500 ;:7;500 2,000 : 4,300 200 �;�Q� 0 3,500 1,300 :: ::::: �}:;$Q:� 0 2,700 54 2:; i:5:4 304 550 200 �5� $66,070 $84,399 $5,049 $8:9;44:8: At the February 9th, 2012 Executive (Budget) Committee meeting, City Councilfor D.Dickerson reduced his budget by $3,500. For 2013, these various accounts have been reset to reflect the Council Compensation Policy. His total reduction during this term of office is $4,500 26/06/2013 2:55 PM =��- a o: o. ::. 2.10% 8.43% 0.00% 0.00% 0.00% 0.00% 25.00%. 4.65% 37.14% 2.00% 36.36% 5.98% Council Expenditures 2113.0008.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0008.1100 Salaries & Wages 2113.0008.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0008.1400 Employer Contributions 2113.0008.1800 Conferences Provision to attend various conferences Total 2113.0008.1800 Conferences f��i fi [c � i Z� I� Y��i f i[ ��� iRa Car Allowan.ce - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0008.2110 Travel 2113.0008.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0008.2131 Cellular Phones 2113.0008.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0008.2140 Telephones 2113.0008.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0008.2365 Purch Prnt/Broch/News Ltr 2113.0008.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0008.2394 Recpt, Prom & Sp Events 2113.0008.2399 Outside Agency Services Secretarial Services Total 2113.0008.2399 Outside Agency Services � s�� s Expend itu res 2113.0008.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for each year of service Total 2113.0008.2821 Tsfr to Reserve - Severance 2113.0008.5300 Stationery & Office Supp General office supplies Total 2113.0008.5300 Stationery & Office Supp ��-� Total Expenses C[� t��:P�ek�ri� : Y .. � �o:�� :::::: ::: :::::::::::: :.. ..:.: .::::: ::. :.:..:.:. ......:. ... ...... �i �:Q: ����r��::gu ::: : : ::.::: .:: �ounc..la. . .... . . ...... ..... ���'�... .. . . ....... ... Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communciation Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2012 2012 INCREASE �:�0:�3::::: `Yo::::: Est. Actuai Budget (Decrease) E3:�d:gei:::: ::::�lia:� e::: $35,604 $35,605 $748 ::: ::$:3fi;�5:3 2.10% 12,808 12,426 1,047 �3;47� 8.43% 3,990 3,000 0 3;OO:f? 0.00% 10,800 11,150 0 �:1:;:�:SQ 0.00% 1,560 2,500 0 ::::2;;5t30. 0.00% 822 900 300 : : :1;2b0. 33.33% 1,577 6,500 1,000 7;5fl0 15.38% 597 2,500 2,000 �;SQQ: 80.00% 1,600 3,900 900 : : �};$Q0 23.08% 0 2,700 54 :: 2;7:5:4 2.00% 297 750 0 7:5ET 0.00% $69,655 $81,931 $6,049 $$:7:;98p:: 7.38% At the February 9th, 2012 Executive (Budget) Committee meeting, City Councillor D. Pickles reduced his budget by $4,200. For 2013, these various accounts have been reset to reflect the Council Compensation Policy. His total reduction during this term of office is $11,200 � 26/06/2013 2:57 PM _� � � Council ±�` f: Pickerir� : : : : : : : : : :� : : :: : : : : : : : : : : ::: ::: : : : : : : :: : : : : : :....... ...:.... . .. ..... ... �#Y. o . . . . . . . . . . . . . . . . J. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2013 : : : : : : : : : : : : : : : : : :�: : : �: : : : : : : : : : : : : : : : : � : : : : : : : : : : : : : ::: ::;: 1. : . pi . . Ie. . C}. . �. . . . : � . . . . . . ........................................... 2. .13 p. . . ck .s,.. . : t�r .�un . . . .ard 3: . . r niid:ltiforrr�a ion :::::: ::::::::: ::::::::::::::::::: ::::: .... �ackg. ou . . . . Expenditures 2113.0006.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0006.1100 Salaries & Wages 2113.0006.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0006.1400 Employer Contributions 2113.0006.1800 Conferences Provision to attend various conferences Total 2113.0006.1800 Conferences 2113.0006.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0006.2110 Travel 2113.00062131 Gellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0006.2131 Cellular Phones 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0006.2140 Telephones 2113.0006.2365 Purch PrnUBroch/News Ltr As per Council Compensation Policy Total 2113.0006.2365 Purch PrntlBroch/News Ltr 2113.0006.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0006.2394 Recpt, Prom & Sp Events 2113.0006.2399 Outside Agency Services Secretarial Services Total 2113.0006.2399 Outside Agency Services -�� ;� � �= ,. ... �:i: :k rir� .: � . it�i:o ....c..e. . g Z .13 : :::: :::: ::::::: :::::::::::: :::::::: ::::::::: :::::: (} i: : �::: Ci : ; .: :::; �:: : : �. ......: .. 1.: : P e t C� n � . :3 :: :::::: :::::: ::: : :: : : :::::: 13. p... ..�. . . . �,. . . . .Y . . . .�. . . . . . .�' . . .. . . . . . . . . . . . . .. . . . � � n:::::::::� :::::: :::::::::::::::::::::::::: ;..... Back9�oun:nd Jnfo .mat a. . . . . . . .. . Expenditures 2113:0006.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for each year of service Total 2113.0006.2821 Tsfr to Reserve - Severance 2113.0006.5300 Stationery & Office Supp General office supplies Total 2113.0006.5300 Stationery & Office Supp _� � � ��s Total Expenses Salaries & Wages Overtime Employer Contributions Travel Cellular Phones Telephones Subscription & Publications Seminars & Education Insurance Premium Ins. Deductible Recpt, Prom & Sp Events Memberships Stationery & Office Supplies 26/06/2013 1:18 PM eE� t�� P�ck�r�n �.. .. .... . Y. 0 z �� .. :: ::: ::::::: : : :::: � M �r �u �r�:Bud: et:: : : o. ..c. ... 2012 2012 INCREASE 20:�3: : : :_ �: : : :°lo: ;: : : Est. Actual Budget (Decrease) 8ud:get :: Cfi:a:� e:: $257,580 $0 86,429 236 870 5,328 694 0 2,705 0 1,636 0 1,797 $269,846 $750 75,884 250 650 5,090 900 0 2,373 0 2,500 0 1,700 $357,275 $359,943 �� -- $13,772 : $28�;61:� $75:C 6,325 82;�OE 0 ;: �5f 150 $4E -1,090 �;00.� 0 90E 0 E 214 2;58i 0 _ E 0 : 2;5Q.E :C 0 : 1:;�i3t $19,371 �3:7:9;3:�:4. 5.10% 8.34% 0.00% 23.08% -21.41 % 0.00% 0.00% 9.02% 0.00% 0.00% 0.00% 0.00% 5.38% Council . ....:.......................:............................. eity of :�:ickertng : 2 :1:: ' 3:C ::::: : : :::: :::: �.'E'�. t�un��I.Suppor�.. B � wnr�d: l Arm io:n : : : : : : : : : : : : : : : : : : : . : : : : : : : : : : ackg. o. . . . . . . . n#. . . . . �t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Expenditures � 2113.0001.1100 Salaries & Wages Base Salaries & Wages Total 2113.0001.1100 Salaries & Wages 2113.0001.1200 Overtime Overtime Total 2113.0001.1200 Overtime 2113.0001.1400 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided bene�ts such as dental and optical Total 2113.0001.1400 Employer Contributions 2113.0001.2110 Travel Travel - for attendance at meetings, postal runs Total 2113.0001.2110 Travel 2113.00012131 Cellular Phones Annual Blackberry Charges - Coordinator, Public Affairs Total 2113.0001,2131 Cellular Phones 2113.0001..2140 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2113.0001.2140 Telephones 2113.0001.2220 Subscriptions & Publicati Municipal World (3) Globe & Mail Toronto Star Total 2113.0001.2220 Subscriptions & Publicati 2113.0001.2370 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2113.0001.2370 Insurance Premium 2113.00012394 Recpt, Prom & Sp Events Catering cost for early Council meetings Total 2113.0001.2394 Recpt, Prom & Sp Events �-_��� �� Council Expenditures 2113.0001.5300 Stationery & Office Supp General office supplies, toners Total 2113.0005.5300 Stationery & Office Supp _��� Total Expenses ZO'13: : : BucJ et : 'f ,.70� 1;700 $37�;3:'t4: council ......................................................................................... Cit: : af :Pic:keri n: : :: Y .... .............. J.. _........ ........_........ .. . ... � : : : : :::::: :::::::::::::::::::::.::::::::::::::::::::::::::::::::::: . . • :. . 20. .3. . ...�. . ... .. ............................................................................................ ..................................................................................................... ...................... .. ... Buii :et : : : : : : :�: : : : :� : : : : : : : : : : : : : :�: : : : : : : : : : : : : : : : : : : : : : � � ` 9 ............................ 2126 - General Government - Purchased Services Senior Mgmt Strategic Planning (CAO) IT Multi Year Strategic Plan Development Charge Appeal (Funded from DC Reserve Fund) Unanticipated needs (includes integrity Commissioner). General Litigation Needs Employee Development Initiatives Old Brock Rd Claremont Project * Seaton Professional Fees Community Engagement Strategic Phase 2 Arbitration Hearings. Uncompleted Gen Gov Consulting project Fees & Charges, (Funded from Continuing Studies Reserve). Account(2126.2392) 2012 Increase 2013�::: Budget (Decrease) Bilil et :�: $5,000 $;5;OU0: $30,000 30;DqC 10,000 -10,000 C 20, 000 2tl;00G 125, 000 0 : ::::::125;tTOC 12,000 92;UOG 15,000 0 �5;OOG 300,000 0 300;OOC $25,000 -15,000 : 1:p;IIqC 25,000 0 25;OOC $41,000 -6,200 �4;$i�f $566,000 $10,800 :;:;$57&;800 * It is fhe City's intent to recover its Seaton professional fees to the fullest extent possible through development charges. ��` � 26/06/2013 3:47 PM _ :::C�C. :: Y. ;,:ke:rin :: : : ::: : : : : : : : : : : : . : : : : : : : : : : : : : : ::: ; :::::::::::::: :::::::: ::�:::::::::::::::::: et :::::::::::::::::�:::::::�::: :::::�:::::::::: 2126.2394 - Corporate Requirements 2012 2012 Increase Est. Actuals Budqet (Decrease) AMO Memberships $10,827 $10,830 $0 Corporate Requirements & Initiatives 10,036 10,000 0 CANHC Membership 750 750 0 Great Lakes & St. Lawrence Cities Membership 5,000 5,100 0 Municipal Employer Pension Centre 2,363 2,350 50 $28,976 $29,030 $50 ��� Council .;.:." .R' ;.;. . .;.:.' . ' '�:.:.: '. .:.:.;.}:. . .:. .'.'. . . .'.'.'.� .'. .'.'. . .'.'.'. .'. .'.'. .'•'.'.'.'.'.'.'.'.'.'...•...•..'.'.'.'. �:.:. Cr#y Q#:Pickering: �.:.::::::� :...::..:::.::....::...::.:.:......... o� ::::: :::::::::::::::::::::::::::::::: ::::::::::::::::::: ................ .............. ........ .............................. ................. ....... :�:d: ::::::::::: ::::::::::::::: ::::::::: :.::::::::::::::::: .. u pet. Property Tax & Charity & Vacancy Rebates 2134 - Provision for Reduction in Taxes Provision Exemption for Claremont Legion ari v rope v ax e a es Registered charities that occupy either commercial or industrial units can � receive a 40% rebate of their property taxes. 2138 - Vacancv Rebate Under Bill 140, allowances for vacancies will no longer be reflected in 4he tax rates. 2012 2012 Increase 2013 : : : = Est. Actual Budget (Decrease) �uti . .t:::;: 361,000 275,000 $10,000 $2$S;OQ� 1,310 1,310 49 1,:35 487,230 276,310 10,049 $286;359:: ���. � �� 13,100 11000 13,100 11, 000 2,100 2,100 : :t�:;�:oo :: : $1:3�1UQ 105,000 120,000 -10,000 :::::1:1:Q:,OqO 105,000 $120,000 ($10,000) $'1:1:O;�QO: 0 I 2193 - Insurance: 2122 2193/2194 - Insurance/Self Insurance Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity (1) 2194 - Self-Insurance: 2122 General Government User Group Insurance 2072 2012 Incresae Est. Actual Budget (Decrease) 13,570 13,570 14,730 $91,320 91,320 12,350 $104,890 $104,890 $27,080 $205,000 $210,000 $0 5,000 $205,000 $210,000 $5,000 ,(1) In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a$500,000 deductible and a$15 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $500,000 based on a payment schedule. The purchase of these two insurance policies is intended to prote,ct the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res. Fund). (2) General liability costs have now been allocated to individual cost centres. Self Insurance costs above $2,000 are budgeted in the General Government section. Funding provided for the purchase of user group insurance and other related insurance (new assets) �g� .......................................................................................... : : :Cit: : �f Picker�n Y. � ........... . . 20'1:3 ::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: �utl et :::::::::::::::::::::::::::::::::::::::::::::.:::::::::::::: `."...._` ...................... ........g ............... 2195 - Grants to Organizations 8� Individuals 2570 - Social 8� Charitable: United Way (General Reduction Strategy) Hospital MRI (Five yr Committment) (Year 3 of 5) Approved (Budget) Executive Meeting March 10, 2011 DWAC Inc. - (Arts programming) DWAC Foundation - Plan, design "Performing Arts Centre" City of Pickering Award -(5) High School students Community Living Added at the April 4, 2011 Council Meeting. Durham Hospice Motions - Youth Community Centre Executive Committee Meeting of March 4, 2010. Community Justice`Alternatives - April 19, 2010 Council Meeting Durham Deaf Association Added at the February 14, 2013 Executive Budget Meeting Ontario 911 Advisory Board Approved at Council Meeting, February 21, 2012 Donation of trophies - PHA (one time expenditure) TBD Sub Total 2572 - Senior Citizens: Bus Trips 8 Other Senior Club Trips including Claremont Total 2642 - Agriculture: Durham Region Plowmens' Association Sub Total ��- 2012 2012 Incresae Est. Actual Budget (Decrease) 75,000 75,000 -25,000 100,000 100,000 10,000 10,000 0 20,000 20,000 0 5,000 " 5,000 0 1,000 1,000 0 1,500 1,500 0 1,000 1,000. 0 750 750 0 1,000 100 100 0 2,700 750 5.150 -2.700 $215,100 $219,500 ($24,000) 10.230 11.200 $10,230 $11,200 >lU°I3: : : �:�:�LI:f� @t�:�: so:oon t 00:00 10:00 20;d0 : 5:;OOD ::1;OOD 1:;50p 1:00 75 �:;vo: 100 �:�700 �: 45 0 11:20C 0 $1_1;2QQ $100 $100 $0 >::$100: $100 $100 $0 $:1:00: 2195 - Grants to Organizations & Individuals 2712 • Culture & Recreation: Pickering Rotary Music Festival Kinsmen Santa Claus Parade Easter Parade Grant to CUPE 129 - Christmas Party Roadwatch Committee Durham Regional Police Children's Games TRCA Healthy Neighbours Prg. Ro�ai Request $�z5,000� -�vr s or s� Program was completed in 2012 Environmental Stewardship Pickering Program (Yr 1 of 5) Eurasion Watermilfoil Program Added at the February 14, 2.013 Executive Budget Meeting Youth Assistance - True Sport Bu�sary * P.R.O. Kids - 100% Funded by City *' Bus Trip Expenses for. Canada Day, Mayor Light Tour, Santa Claus Parade & Legion Easter Parade Youth Initatives _ TBD Sub. Total � Total 2012 2012 Incresae Est. Actual Budget (Decrease) �utl :et: : 500 500 0 50 1,000 1,000 0 1:;00 2,000 2,000 0 2;p0. 500 500 0 50 5,000 5,000 0 5:;Q0. 1,500 1,500 0 1;50 25,000 25,000 -25,000 25,000 25;OOD 30,000 31T;000 3,780 4,000 -3,780 220 4,000 A�;000 11,988 10,000 0 10tQQ 3,000 -2,000 '1:;00 2,000 0 2:;00_ $51,268 $54,500 $28,220 $82;7�0: $276,698 $285,300 $4,220 $289;520; On March 31 2006, the City received the Bell True Sport (Bursary) community award. This award is be allocated over several years starting in 2007 and to be given to youth who would otherwise not be able to afford participation in sports. Postive Recreation Opportunities for Kids ensures that non-municipal recreation opportunites are accessible to children and youth who could not ordinarily be able to afford the cost of participation. - -�� Function Gen.Govt (City Prop/Civ.Cmplx) Protection to Persons Fire Animal Control Transportation Roads, Sidewalks, Streetlights Environmental Services Storm Water Mgmt Recreation & Cultural Services 2812 - Annual Charges -2013 Budget External Debentures 8� Internal Loans By Function Annual Charges External icipal Interest 85,231 18,883 389,920 132,752 23,073 2,364 1,438,284 389,188 307,075 120,866 Library 48,068 4,925 Museum 38,374 7,310 Comm Facilities 603,887 294,975 Parks � 408,008 64,816 Total 3, 341,920 1, 036, 079 Issuing/Financing Cos# Total Annual Charges & Financing Costs a�� ?D9�::::::: �iidget : : : : �:$:1:04;'1:1�:: ��2�;67 : : 25;437 �: : :::1;82:7;:473 ::427;94'I �:5�;99 : :45;68 � 8:98;Bf . : 47�;82 . �4;37'8iQ4a� ..... .......... ..... 4fl UD . $4;4'I $�OQO: ��... : � ' .....:::::::::::::::::::::::::: ::::::::::::::::::::::::: �ty.o .. Mc �ring:. �. . z� A. .3. . ............................ gi:,tiai�t ::: :::::::::::::::::::::-:::::::::::::::::::::::::::::: 2821 - Transfers to Reserves 2012 2012 Increase 201:3:::: Est. Actual Budget _(Decresae) Bud et ::: Contingency Reserve G/L 7012 Provide funding for 2014 election. Vehicle Replacement Reserve GIL 7040 Funding for vehicle replacement. Dunbarton Pool Reserve G/L 7032 Provide for the replacement of equipment. Don Beer Arena G/L 7033 Provide for the replacement of equipment. Rec Complex Central Core G/L 7034 Provide for the replacement of equipment. Rec Complex Pool Res. G/L 7035 Provide for the replacement of equipment. Rec Complex Arena Res. G/L 7036 Provide for the replacement of equipment. Rec. Prgs. Res. GIL 7031 � Provide for the replacement of equipment. Eastern Branch Res. G/L 7042 Provision for Eastern Branch Financial Systems Reserve 7049 New financial sys.: A/P, A/R, GL & Tax Transfer - Continuing Studies Res (1911) Senior Centre Reserve 7050 Funds for new senior centre Res-#185/11 Total Transfer to Reserves $70,000 $70,000 0 7�:;oof 125,000 125,000 550,000 : E75,:QpC 4,962 4,962 0 4:;966 30,000 30,000 0 30;apC 27,000 27,000 0 2�:;ODL 15,000 15,000 0 : 't5;00f 20,000 20,000 0 : 20:;ooC 18,500 18,500 0 1$;5p( 25,000 25,000 -25,000 t 175,000 175,000 0 : �:75,:Qb( 33,635 33,635 -33,635 f 75,000 75,000 0 75:;00( $619,097 $619,097 $491,365 $4;11_0;462: � � ..�_ 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of Funds July 15th November 15th 2) To - Building Permit Reserve Fund G/L 7506.0000.0000 3) To - WSIB Reserve Fund G/L 4234.0000.0000 2822 - Transfer to Reserve Funds $1,347,215 1,347,215 Previously budgetted in individual cost centes Fire - Additional transfer to offset higher related WSIB costs. Roads - Additional transfer to offset higher related WSIB costs. 4) To - Animal Shelter Reserve Fund G/L 4241.0000.0000 Annual provision for construction of a. animal shelter facility Total Transfer Reserve Funds ��� ���.� 2012 Incresae 20�13: : >: Budget (Decresae) Bud ei : : $2,694,430 $0 �: $2;694;43Q 450,000 0 �: :: 4�O;DOb 30,000 0 : 30;000 30,000 0 : :;::30;D:Oa 25,000 0 : �:25;000 $3,229,430 $0 �3;�29;43fl: �Ciiy af Piekering 'Summ�ny - d4LL Personn�l Expenditures Persanne� Expendaures inc�ude Salaries and wsges, benefits snd 2473 �wrrent 6udget overtime. Report Mame: 2C79 � Personnel 2nd Clesft Qrganization Run �ste: �5f06t13 1'! _3 t AM � 2012 ; 2012 Increase i ���-2013' �' Increase _,...,�-_ _.. , _._....m-__._ . ..�.,..., A_ _ .m,.�, _�__..._.,.____._...M.. . _..�x.��.__.��. _m..�._..r.�,..,...« . v,. _. ,, ..: _ ._..._.._.��F�. � YTD Approved � (Decrease) �udget ; (Decrease) .a.�.��...._____._.�_�. ___�.__T,A._.�..��____..__..... , .._..._. ..�..,�__�....�._._. ._.��.��_._��.M_, ..._....... � _... _. , _.., __�.�m_.��.�� � ; Actuals ; Budget � � j � � % Mayor ! , � � _ � _�.___.W , . . _ �._.�� LL..€ . .. 2111 Mayor Ryan $93,913 � V$97 090 � $2,955 � $100 045 3 04% _�. r.._._ n....�_....._�_,. ... �..; ,_.�..w____; ��.�.a.� ,. � ...�_ ._�.. ,_�_,�....., Council ' � _. __,_l_._._,�_.�_ � ° �u. �___ � .__.__.._m.....�_. .._ . .�. _ . �... _ ___. _ _ __ 2113 J O'Connell, Reg. Coun Ward 1 � i�$46 309 ; mm $48,031 ;� $1,795 =, $49,826 � 3J4% ..,�. .__ 2113 B. McLean, Reg Coun. Ward 2 w $47 338 ` $48 031 $1 795 � $49 826 � 3 74% _ .�..�.._ ww _.�. ,.�.... � _ � 2113 P Rodrigues Reg. Coun Ward 3 $43 936 $48,031 $1,795 $49,826 ` 3 74% _.________. _ __ __�. ., _ _, � __.._ __.__. 2113 K. Ashe City Coun Ward 1 $47,338 $48,031 $1 795 $49 826 � _ ..__.__� _...,..,_.__ _ . �..-------._ �. 2113 D. Dickerson City Coun. Ward 2 $46,667 $48,031 $1 795 � $49 826 3 74% __� _ _... ..._.�_ .�..�_ �_..__�__ � �_.__._......_ 2113 D. Pickles, City Coun Ward 3 . .y �� � $47,338 � . ,.$48,031 � . y , $1,795 � $49,826 �. . � 3J4% _..m�__W___._.�., ......... __.�_.___ 2113 COUIICII SUppol-t � $336�119 �� $346�480 j $20�097 � $�__-'----- 5.80% ___. _ __ � _ _........ .__�__ __ ____ __ _..__.. . .,.__ _._ __._ . Office of the CAO - Admin ` ` � ` 2121 Office of the CAO Admin � $493,145�� $464 653 $46 657 $511 310 � � 10 04%� _a._ _��. .___ , _. .,. __ _.,w_. .,. ,, � � _._. �__, �� . _., 2129 Customer Care Centre � $391 596 � $403,299 � $3 624 $406,923 � 0 90% Human Resources R � mm � � � � .,_ ,.. .�.�.v_ ..,,_�.. � . ..W . �, ,.� _� _ �..y ,.��.. _�.� e �,_ ,� 2139 Human Resources � $501 550 3 $510,085 $63 972 ' $574 057 12 54% �... _._,� . ..__,. ..__. � 2141 Health & Safety _ y e � $100 607 j $99,300� $5,149 � $104 449 5 19% ,.a. _�.�__.��..�,. �.W.�._.....� __.��_�_� _,... Fire Services Division � � � � � ,��� �µ� � .� �� VvJ�. �� m _� _._ ... 2240 FirervProtection �� � � �� _$12 510,564 � $12,546,188 ��� $48,964 $12,595,152 ��0.39% � 2241 Emergency Operations ; $158,390 $124,163 �$5,284 �� $129,447 � 4.26% _.__ _ _---_ _. � Engineering Services } = ....,:.:......>................. ,..�...,.... n ..-.� ....�-..........:.......,.....«... .. ___ ._.. .. :. .�,.....I � ......... ........�._.,. 3 m ..� ...a...,......... .. ,......... ..-,..f �.....:.>.:.,. �:e � . _ � .� -.-.. :. ,,.,. ,........,. . . ,.... . . 2290 Engineering Services Admin � $1,518,960 ` $1,468,902 � $252,418 a $1 721 320 17 18% , � . __,. __....__ �_.,..r 2613 Development Control � $630 425µ� $657 233 � $21 666 $678 899 � 3.30% ,.., �. - -- _. j ....._ - � : Operations Division ( � � v, ..,.�.� �.�. _. _.. �.._ .�., ,wv,._�.�.�. � _�___.�.� . . 2500 Operations Admin ; $495 054 j $583 782� ($89,849)� $493,933 � (15 39%) _.._._ 2132 Property Maintenance m' $376 316 � �$387 980 � $10,352 � $398,332 � 2 67% ,... � v..Y.�__ 2315 Operations Centre Municipal Garage � $778,430,� $597 275 �� y$225,469� �$822,744 37 75% °.��.�.....__ � _ 2320 Roads $3 022,852 � $3,020,080 � $84 767 � $3 104,847 � 2 81% _.. �.� � � � �.� � � � �2718 Parks � $2,121 949 # $2 118 280 ($66 422)� W� $2 051 858 � ,(3 14%) ..�.�..,_.,._ ........ .. ....�. ._.�_..,._... _._... ..�wu.V_. ..,�. w...�..__.._ .� ..._.,� . .�_.__.. _ Community Services Admin � ' . _.__..�... ._.._�___________�..._ ._. _._�_...�.__ �.�� _.... _ � 2710 Community Services Admin ��� $270 297 � $265 964 ($15 058)� $250 906� (5 66%) Culture & Recreation ` � � _,x N_._... ..,�_� ._ ._.. _ R . __..� v_, . ,...�_ � .. � _ � _. ._ � ... 2711 Cult & Rec Admin � $1 432 149 ( $1,314 040 s $112 471 � $1 426 511 � mm8 56% 2124 Civic Complex � � $160 123 � $112 818 � $142 666 , �$255 484 � 126 46% 2572 Senior Citizens Centre $268 166 � $230 462 � F$19 468 ; r$249 930 � � 8 45%m _ _ :: .�.. .. ____-. .�. 2712 Programs � $1,492 360 t $1 658 116 � $64,555� $1 722 671 3 89% 2713 Dunbarton Pool E $234 117 $255 989 $6,6409 $262,629 � 2 59% �.m....�.�,_..� .__.� __.�... �_..�.k ,_� �� � __._ ?�. m.._., _.�.�.,.� �... .. 2715 Don Beer Arena . � $675 850„ � $652,047 � ($60 108) $591,939 (9 22%o) ._ . m�. . ,:_ � a , 2719 Community Centres w� $390,517 � $357 606 � $19 065 $376,671 5 33% _.._ � �. .��. _,..... u ...... ,..... � � �.. �_.. _ . __ m_ .._. .n.._ _ .. � u.,. . s.. 2731 Recreation Complex Central Core m µ� $2 000,070 � $1,879 030 � $57,827 , $1,936,857 i 3.08% :� ...a.. ... .::........................�..,.� .. ........,...., ....._.x.,..e.... -, ..:.. � .t-..,......,... � ......�.,... ,,..,..sm,.. F .......:,....._,,..,......_�.,..:... 2733 Recreation Complex Pool � $480,969 $546,598 � $14,396 � $560,994 � 2.63% - n..n-� __ ��._ 2735 Recreation Complex Arenas _� rn fF$601,249�j $544 194� �+ $51 789 , , $595,983 � � 9 52%R �2744 Museum $470 567 � � T ._. _..� �.,., ,.....�.._...�,. �...,_ .._ e ..,.. ._ ...� ._. .F ._ .__.;..,._ .:,,. . ���..,�, � ....,_. $462,191 � ..�_ ..� $11 037 �._ _ �..$473,228 � 2 39% Office of Sustainability t__...._�.,� .., _ � __ ., w_ .__ ___�_ �...__..�� _.w.W��_ s........ ._. � � . ._ mY.2192 Office of Sustainability y� Wy .� y$668 760 � $635 813 i ($635 813)' $0 I (100 00%) . .._.... � .. __rN. .w. _ .. � . . , �_ � ., _�,_.. Finance Division __ _�_.m.�_ _r..__� .� 2127 Finance � $2 171,044 $2 286,763 � m � .._ ._�..._.., -- .... ....._.....� _._� , .._..__._� ���_ .._._._ - ---�$107 196)3 ...._...$2 179,567 �_..,,.�., �4.69%) 2133 Supply & Services �� � � _ � $357,333 � $35'7,313 � $1,177 s � $358,490� � 0 33% Information Techology Section � �� v j � '�~ � �� � ; ��� �ity of Pick�ring 5ummary - ALL Personnel Expenditures P�rsonnel Expenddures include 5alaries �nd wages, benef�ts end 2[i13 C�arreni Budget avertime. l�eport Name: 2Q1 � Personnel 2nd Drsfi rganiaatinn Run [�ate: i�:R76±'13 99:34 AM i 2012 2012 � Increase �,� 2013 �� Increase � m_ _ _ „RM . .. . � ._ , V , .., _ E �._ _ �, ; YTD Approved (Decrease) � Budget ' (Decrease) ....__�.._-_- __._ _ �__ ._�_...._..__._...�m..��. ..� _..�. �f.�.�__....._� � Actuals �� .� �� Budget�� � q � : � �����������% 2196 Information Technology � � $736 823 ' $728 890 � $39,112 � $768,002 � 5.37% Legal Services ; ; � .. . _.. _. _. ..,.. _ �. _ �. .__._ _ 2125 Legal & Legislative Services � $432,357 � � $417,804 $48,553 ' $466 357 11 62% ._ _ _ ....� ._____ _ ... w... . _ , . � � . _._ _ _ �_� Y. � E .. � , .. .� _�..� Legislative Services Division �� ` ' � � �u _ _ __ __� ._. m._..__._ 2122 Clerks Office � $429 809 � $468 612 , ($9 522)� $459,090� � (2 03%) _... �_._�� _....�m_. ._..._ ._� _�....� _.�._. ._._..._ _.r .._...._�_ _..__._ .._. 2191 Records Management & Elections g $83,389�j � $82,831 $4,101 ; $86,932 � 4.95% 2199 PrintShop/Mail Room m.���~��H����$116,132 � $124,671 ; ($21,973)�� $102,698 (17.62%) __ �.._.._ _� �W,._ .__..�.___ __�_._.�.. �_.____..�._.._...�..__�_____._. �..._�... _�._.__� _._���.�.. 2220 By-law ' $687 134 � $667 881 $21 874 � $689 755 3 28% � w_. _ . _.. �_ 2293 Animal Services $310 479 � $292 407 �� $4� 1 891 � $334,298 ; 14 33% __.. _�.. _.� _ __ , �.-- _ . � .. City Develop Admin � , � ; � � _ . �.. __ �. .. ,�...__. _ ,.. g g _ min � 834 327 $810 133 $161 251 ' $971 384 19 90% 2610 City Development - Ad � $ � � _... ,_:.. ,_ .,,, w__ ..� . �.r � _ Plannin & Desi n F �R � � .�� �.��. � � _ _ ... �. u _._ .. � _..� __...., __ u. � . 2611 Planning & Design V Wy yy yy y� N $1 284 763. $1,494,906 � F „$4 023 � ,$1 498,929 �. m e y 0 27% _. _ . . �w__�.....,, Building Services �� y �; _. �__.�� .�___._�_____� 2612 Building Services $1,050,929 ;�$1,039,787 $170,429 � mmmm. $1,210,216 16 39% Sustainabilrty � � � � �.w ., . _. � �_ ..... _ _ _. _ _ � ... 2620 Sustainability �n $0 m Fmm„F x$0 $444 383 ` $444 383 � 100 00% .�..� �.. . _ _.. ___�.. � ..m.. m_ _ .� ... _ ._ _. _._ Economic Development � � � � 2621 Economic Develo ment � $0 $0 i $387 452 + � � ..___�.�._,�_..�.....�.u�_.. � _ .Ap__ ___w k $387,452 ( 100 00% .W.... ..�.�� .�b_.m_.._.�,. � _.r...__._._ ._...m. �.__ ..._ .. �...�..,. Committee of Adjustment � � � c __.d.�_. �. _�. 3 __..�._ __..___�__� 2630 Committee of Adjustment � $3,417 � $7,443 � $5 � � $7,448 � 0.07% Libraries � �_���.__. �. ��__���� _ c__� _ � �_ � .,.. , . � ._�. __. 2745 Libranes R, $3 965 151 $4,007 330 i $49 979 ` $4 057 309 ' 1 25% n,_.,��� , - _,. .....:. _� �.�._...F�._ ...__.v �. .. ��__� _ __,.. __,. �...�_.�.Px�., _. �_w_..,. �_____-- � _ . .__,.�.. . -.r,_ � �.,._,.. � r TOTAL ! $45,417,077 ; $45,414,615 � $1,670,347 � , $47,084,962 3.68% � �.� Organization City of Pickering Salary Expenditure Summary 2013 Current Budget 2012 Salaries znd Draft Run Date: 25/06/13 11:47 AM � 2012 2012 Increase `� �0'l3 ? �° INCREAS YTD � 8udget (Decrease) � ���B�Idg�� � �� (bECREAS *� Actuals �a % Ma or 2111 MayorRyan 74,096 77,680 1,631 79,311 2.10% Council 2113 J. O'Connell, Reg. Coun. Ward 1 34,530 35,605 748 36,353 2.10% 2113 B. McLean, Reg. Coun. Ward 2 34,530 35,605 748 36,353 2.10% 2113 P. Rod�igues, Reg. Coun Ward 3 34,530 35,605 748 36,353 2.10% 2113 K. Ashe, City Coun. - Ward 1 34,530 35,605 748 36,353 2.10% 2113 D. Dickerson, City Coun. Ward 2 34,530 35,605 748 36,353 2.10% 2113 D. Pickles, City Coun. - Ward 3 34,530 35,605 748 36,353 2.10% 2113 Council Support 259,788 269,846 13,772 283,618 5.10% Office of the CAO - Admin 2121 Office of the CAO - Admin 400,795 376,265 34,501 410,766 9.17%a 2129 Customer Care Centre 314,751 313,246 5,259 318,505 1.68% Human Resources 2139 Human Resources 405,283 403,058 48,283 451,341 11.98% 2141 Health & Safety 79,300 78,036 3,397 81,433 4.35% Fire 8ervices Division 2240 Fire Protection 9,679,676 9,600,098 5,227 9,605,325 0.05% 2241 Emergency Operations 128,757 100,091 3,208 103,299 3.21% En ineerin Services 2290 Engineering Services -Admin. 1,179,451 1,140,688 187,679 1,328,367 16.45% 2613DevelopmentControl 502,152 516,357 � 13,352 529,709 2.59% O erations Division 2500 Operations Admin 390,020 444,628 (71,933) 372,695 (16.18%) 2132 Property Maintenance 292,301 300,218 6,558 306,776 2.18% 2315 Operations Centre-Municipal Garag 600,587 461,999 164,708 626,707 35.65% 2320 Roads 2,287,098 2,244,271 83,777 2,328,048 3.73% 2718 PBfkS 1,717,613 1,712,425 (55,734) 1,656,691 (3.25%) Communit Services-Admin 2710 Community Services -Admin. 220,364 - 214,966 1,177 216,143 0.55% Culture & Recreation 2711 Cult. & Rec. Admin. 1,145,420 1,034,836 60,185 1,095,021 5.82% 2124 Civic Complex 135,501 92,405 116,388 208,793 125.95% 2572 Senior Citizens Centre ` 219,809 203,248 12,212 215,460 6.01% 2712 Programs 1,339,106 1,483,518 39,724 1,523,242 2.68% 2713 Dunbarton Pool 195,746 208,379 4,541 212,920 2.18% 2715 Don BeerArena 515,040 493,788 (48,647) 445,141 (9.85%) 2719 Community Centres 331,465 283,785 14,215 298,000 5.01% 2731 Recreation Complex- Central Core 1,592,571 1,471,540 38,620 1,510,160 2.62% 2733 Recreation Complex- Pool 401,671 441,122 9,606 450,728 2.18% 2735 Recreation Complex-Arenas . 459,240 409,675 38,427 448,102 9.38% 2744 Museum 402,093 397,652 9,398 407,050 2.36% Office of Sustainability 2192 Office of Sustainability 547,674 517,614 (517,614) 0 (100.00%) Finance Division 2127 Finance 1,728,574 1,810,086 (103,818) 1,706,268 (5.74%) �� �3 Organization City of Pickering Salary Expenditure Summary 2013 Current Budget 2012 Salaries 2nd Draft Run Date: 25/06/13 11:47 AM 2012 2012 Increase '� �01 ��� �' � INCREAS YTD Budget (Decrease) r � . Btld '� ���� �_ � �� (DECREAS :; � "�-` =�. � � _ Actuals �',�. „,�:�,�a, �� � % 2133 Supply & Services 284,365 278,949 8,161 287,110 2.93% Information Techolo Section 2196 Information Technology 583,860 568,970 20,151 589,121 3.54% Le al Services 2125 Legal & Legislative Services 354,807 330,378 38,648 369,026 11.70% Le islative Services Division ' 2122 Clerks Office 339,434 368,764 (14,064) 354,700 (3.81%) 2191 Records Management & Elections 62,892 62,680 2,719 65,399 4.34% 2199 Print Shop/Mail Room 88,656 93,415 (14,266) 79,149 (15.27%) 2220 By-law 543,449 534,371 14,497 548,868 2.71% 2293 Animal Services 247,009 227,462 30,931 258,393 13.60% Cit Develo - Admin 2610 City Development-Admin 655,185 631,617 126,837 758,454 20.08% Plannin & Desi n 2611 Planning 8� Design 995,144 1,162,415 (3,438) 1,158,977 (0.30%) Buildin Services 2612 Building Services 831,572 827,530 121,612 949,142 14.70% 2620 Sustainability 2620.1100.0000 Salaries & Wages 0 0 344,429 344,429 0.00% 2621 Economic Develo ment 2621.1100.0000 Salaries & Wages 0 0 309,866 309,866 0.00% Committee of Ad�ustment 2630 Committee ofAdjustment 2,992 6,800 0 6,800 0.00% Libraries 2745 Libraries 3,216,052 3,193,259 25,409 3,218,668 0.80% TOTAL 35 958 539 35,601 760 1,134,079 � "'�;36'�'�,���".��:' � 3.19% ��� FT Draft Department Positions Position Description 2�uc�q� 2139 HR Human Resources Specialist temporary assistance: $20,500 January 1, 2013 — March 31, 2013 2199 Print Sh.op/ Mail Room Downgrade FT to PT Print Mailroom Clerk I. Funding used (16,294) to increase PT hours for Animal Shelter position and to create New Term PT Animal Shelter position. 2293 Animal Services Increase PT Animal Shelter Attendant hours from 20 to 24 5,214 h rs/wk/52 wks New PT Term Shelter Attendant 24hrs/w - Start date April 1, 16,222 2013 (Funded from downgrade in Print Mail Room 2199) 2124 Civic Complex PT- Cleaning staff — Facility Attendant for Libraries 79,363 Offset by revenue in account 2124.9990 (79,363) PT - Cleaning staff — Facility Attendant for Operations 35,000 Centre Offset by revenue in account 2124.9990 (35,000) 2711 Culture & Rec: Admin 1 Supervisor, Energy Management and Projects - Transferred 86,564 from Library 2745 2315 Operation Centre- 1 Additional Mechanic - result of MTO audit - Start date April 51,695 Municipal Garage 1, 2013 2320 Roads Six (6) Students May-Sept result of Book 7 from Ministry of 54;000 Labor Traffic Control. Maintain minimum maintenance standards. 2612 Building Services 1 Inspector II - Start Date February 1, 2013 61,713 1 Clerk, Permits & Zoning Review - Start Date July 1, 2013 28,037 Both positions offset by increase of revenue in account (89,750) 1517.0000 2745 Library -1 Manager of Projects & Facilities - Transferred to 2711 as (86,564) Supervisor, Energy Management and Projects 1 New FT Marketing position - Start date March 1, 2013 49,041 Total 4 City Salary Cost ��so,37$ Estimated Benefits cost (27.5%) 49,604 Total Cit Cost 229,982 �� �� City of Pickering Benefits Expenditure Summary 2013 Current Budget Organization Run Date: 25/06/13 11:50 AM YTD 2012 Increase 2�'� 3 Increase 2012 Approved (Decrease) Bud"get (Decrease) Actuals Budget % Mayor 2111 Mayor Ryan $19,817 $19,410 $1,324 $20,734 6.82% Council 2113 J. O'Connell, Reg. Coun. Ward $11,779 $12,426 $1,047 $13,473 8.43% 2113 B. McLean, Reg. Coun. Ward 2 $12,808 $12,426 $1,047 $13,473 8.43% 2113 P. Rodrigues, Reg. Coun Ward $9,406 $12,426 $1,047 $13,473 8.43% 2113 K. Ashe, City Coun. - Ward 1 $12,808 $12,426 $1,047 $13,473 8.43% 2113 D. Dickerson, City Coun. Ward : $12,137 $12,426 $1,047 $13,473 8.43% 2113 D. Pickles, City Coun. - Ward 3 $12,808 $12,426 $1,047 $13,473 8.43% 2113 Council Support $76,331 $75,884 $6,325 $82,209 8.34% Office of the CAO - Admin - 2121 Office of the CAO -Admin $91,929 $88,138 $12,156 $100,294 13.79% 2129 Customer Care Centre $76,756 $89,793 ($1,635) $88,158 (1.82%) Human Resources 2139 Human Resources $95,852 $105,027 $15,689 $120,716 14.94% 2141 Health & Safety $20,809 $20,664 $1,752 $22,416 8.48% Fire Services Division 2240 Fire Protection $2,468,893 $2,396,090 $107,262 $2,503,352 4.48% 2241 Emergency Operations $29,633 $24,072 $2,076 $26,148 8.62% Engineering Services 2290 Engineering Services-Admin. $314,319 $302,074 $60,979 $363,053 20.19% 2613 Development Control $113,789 $130,416 $8,314 $138,730 6.37% Operations Division 25000perationsAdmin $101,366 $128,694 ($14,456) $114,238 (11.23%) 2132 Property Maintenance $65,043 $66,852 $3,794 $70,646 5.68% 2315 Operations Centre-Municipal Ge $152,338 $124,816 $55,761 $180,577 44.67% 2320 Roads $566,112 $571,939 $31,390' $603,329 5.49% 2718 Parks $345,853 $353,575 ($8,188) $345,387 (2.32%) Engineering & Public Works - Admin 2710 Engineering & Public Works - A� $49,933 $50,498 ($16,235) $34,263 (32.15%) Culture & Recreation 2711 Cult. & Rec. Admin. $260,670 $252,364 $52,286 $304,650 20.72% 2124 Civic Complex $19,179 $15,183 $26,278 $41,461 173.08% 2572 Senior Citizens Centre $44,073 $24,074 $7,256 $31,330 30.14% 2712 Programs $146,241 $162,698 $24,831 $187,529 15.26% 2713 Dunbarton Pool $36,098 $43;430 $2,099 $45,529 4.83% 2715 Don BeerArena $134,538 $137,349 ($11,461) $125,888 (8.34%) 2719 Community Centres $50,012 $63,361 $4,850 $68,211 7.65% 2731 Recreation Complex - Central C $351,921 $344,390 $19,207 $363,597 5.58% a� � �� City of Pickering Benefits Expenditure Summary 2013 Current Budget Organization Run Date: 25/06/13 11:50 AM YTD 2012 Increase `��; 2a1�3������ -� Increase � 2012 � Approved (Decrease) ���BUCiget � (Decrease) Actuals Budget % 2733 Recreation Complex - Pool ' $67,918 $92,926 $4,790 $97,716 5.15% 2735 Recreation Complex - Arenas - $107,215 $113,609 $13,362 $126,971 11.76% 2744 Museum $60,608 $61,769 $1,639 $63,408 2.65% Office of Sustainability 2192 Office of Sustainability $119,702 $117,679 ($117,679) $0 (100.00%) Finance Division 2127 Finance $410,808 $449,477 ($3,878) $445,599 (0.86%) 2133 Supply & Services $72,968 $77,314 ($6,434) $70,880 (8.32%) Information Techology Section 2196 lnformation Technology $139,847 $148,420 $13,661 $162,081 9.20% Legal Services 2125 Legal & Legislative Services $77,337 $87,426 $9,405 $96,831 10.76% Legislative Services Division 2122 Clerks Office $89,548 $97,758 $4,542 $102,300 4.65% 2191 Records Management & Electioi $19,796 $19,151 $1,382 $20,533 7.22% 2199 Print Shop/Mail Room $27,476 $30,886 ($8,337) $22,549 (26.99%) 2220 By-law $139,050 $126,190 $7,377 $133,567 5.85% 2293 Animal Services $55,631 $56,055 $7,350 $63,405 13.11% City Develop - Admin 2610 City Development - Admin $178,007 $177,056 $34,414 $211,470 19.44% Planning & Design 2611 Planning & Design $257,900 $289,211 $14,741 $303,952 5.10% Building Services 2612 Building Services $216,919 $209,117 $48,817 $257,934 23.34% 2620 Sustainability 2620.1400.0000 Employer Contribu $0 $0 $98,454 $98,454 0.00% 2621 Economic Development 2621.1400.0000 Employer Contribu $0 $0 $77,086 $77,086 0.00% Committee of Adjustment 2630 Committee ofAdjustment $425 $643 $5 $648 0.78% Libraries 2745 Libraries $740,052 $812,761 $24,570 $837,331 3.02% TOTAL $8,484,458 $8,632,795 $623,203 $9 2�J�'J 99$ 7.22% x�� -.��� Organization City of Pickering Overtime Expenditures Summary 2013 Current Budget Report Name: 2012 O/T 2nd Dr Run Date: 25/06/13 11:52 AM 2012 2012 Increase 20'12 Increase YTD Budget (Decrease) BUdget (Decrease) Actuals °/o Council 2113 Council Support $0 $750 $0 $750 0.00% Office of the CAO - Admin 2121 Office of the CAO - Admin $421 $250 $0 $250 0.00% 2129 Customer Care Centre $89 $260 $0 $260 0.00% Human Resources 2139 Human Resources $415 $2,000 $0 $2,000 0.00% 2141 Health & Safety $498 $600 $0 $600 0.00% Fire Services Division 2240 Fire Protection $361,995 $550,000 ($63,525) $486,475 (11.55%) En ineerin Services 2290EngineeringServices-Admin. $25,190 $26,140 $3,760 $29,900 14.38% 2613 Development Control $14,484 $10,460 $0 $10,460 0.00% O erations Division 2500 Operations Admin $3,668 $10,460 ($3,460) $7,000 (33.08%) 2132 Property Maintenance $18,972 $20,910 $0 $20,910 0.00% 2315 Operations Centre-Municipal G� $25,505 $10,460 $5,000 $15,460 47.80% 2320 Roads $169,642 $203,870 ($30,400) $173,470 (14.91%) 2718 Parks $58,483 $52,280 ($2,500) $49,780 (4.78%) En ineerin & Public Works - Admin 2710 Engineering & Pu61ic Works - A� $0 $500 $0 $500 0.00% Culture & Recreafion 2711 Cult. & Rec. Admin. $26,059 $26,840 $0 $26,840 0.00% 2124 Civic Complex $5,443 $5,230 $0 $5,230 0.00% 2572 Senior Citizens Centre $4,284 $3,140 $0 $3,140 0.00% 2712 Programs $7,013 $11,900 $0 $11,900 0.00% 2713 Dunbarton Pool $2,273 $4,180 $0 $4,180 0.00% 2715 Don BeerArena $26,272 $20,910 $0 $20,910 0.00% 2719 Community Centres $9,040 $1`0,460 $0 $10,460 0.00% 2731 Recreation Complex - Central C $55,578 $63,100 $0 $63,100 0.00% 2733 Recreation Complex- Pool $11,380 $12,550 $0 $12,550 0.00% 2735 Recreation Complex - Arenas $34,794 $20,940 $0 $20,910 0.00% 2744 Museum $7,866 $2,770 $0 $2,770 0.00% Office of Sustainability 2192 Office of Sustainability $1,384 $520 ($520) $0 (100.00%) Finance Division 2127 Finance $31,662 $27,200 $500 $27,700 1.84% 2133 Supply & Services $0 $1,050 ($550) $500 (52.38%) Information Techolo Section 2196 Information Technology $13,116 $11,500 $5,300 $16,800 46.09% �_�� City of Pickering Overtime Expenditures Summary 2013 Current Budget Organization Report Name: 2012 O/T 2nd Dr� Run Date: 25/06/13 11:52 AM 2012 2012 Increase 20�2' Increase YTD Budget (Decrease) BUdget (Decrease) Actuals % Le al Services 2125 Legal & Legislative Services $213 $0 $500 $500 0.00% Le islative Services Division 2122 Clerks Office $827 $2,090 $0 $2,090 0.00% 2191 Records Management &.Electioi $701 $1,000 $0 $1,000 0.00% 2199 Print Shop/Mail Room $0 $370 $630 $1,000 170.27% 2220 By-law $4,635 $7,320 $0 $7,320 0.00% 2293 Animal Services $7,839 $8,890 $3,610 $12,500 40.61 % Cit Develo - Admin 2610 City Development-Admin $1,135 $1,460 $0 $1,460 0.00% Plannin & Desi n 2611 Planning & Design $31,719 $43,280 ($7,280) $36,000 (16.82%) Buildin Services 2612 Building Services $2,438 $3,140 $0 $3,140 0.00% 2620 Sustainability 2620.1200.0000 Overtime $0 $0 $1,500 $1,500 0.00% 2621 Economic Develo ment 2621.1200.0000 Overtime $0 $0 $500 $500 0.00% Libraries 2745 Libraries $9,047 $1,310 $0 $1,310 0.00% TOTAL $974,080 $1,180,060 $86,935 1 �9� ��5 7.37% �, ,�.. � .� ���,--- ��