HomeMy WebLinkAboutFebruary 24, 2014 Council Meeting
ice_; _o —__. Agenda
PICKERING Monday, February 24, 2014
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Council Chambers
7:00 pm
I) Invocation
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) Disclosure of Interest
III) Adoption of Minutes Page
In Camera Council Meeting Minutes, January 27, 2014 Under separate cover
Council Meeting Minutes, January 27, 2014 1-21
Joint PD & Executive Committee Minutes, February 3, 2014 22-26
Executive Committee [Budget] Minutes, February 13, 2014 27-41
Special Council Meeting Minutes, February 13, 2014 42-43
IV) Presentations
V) Delegations 44
VI) Correspondence 45-47
VII) Committee Reports 48-49
VIII) Reports — New and Unfinished Business 50-111
IX) Motions and Notice of Motions ' 112
X) By-laws .113-129 •
XI) Confidential Council - Public Report
XII) Other Business
XIII) Confirmation By-law
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Accessi b]e • For information related to accessibility requirements please contact
PICKEU,4 _\IG Linda Roberts
Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Irobertse_pickerinQ.ca
XIV) Adjournment
For information Only
• Minutes of the Committee of Adjustment, November 27, December 18, 2013,
and January 15, 2014
• Minutes of the Accessibility Advisory Committee, November 27, 2013.
• Minutes of the Heritage Pickering Advisory Committee, November 28, 2013 and
January 9, 2014
• Minutes of the Sustainable Pickering Advisory Committee, December 11, 2013
• Minutes of the Advisory Committee on Diversity, December 12, 2013, January
9, 2014
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Citg off. Council Meeting Minutes
Monday, January 27, 2014
1��14 � 7:00 PM - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson •
B. McLean
J. O'Connell
D. Pickles .
P. Rodrigues
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Also Present: .
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino -.Director, Culture & Recreation
R. Holborn - Director, Engineering & Public Works
T. Melymuk Director, City Development
B. Douglas - Fire Chief
J. Hagg - Deputy Fire Chief
C. Rose - Chief Planner
K. Bentley . - Chief Building Official
G. McGregor - Manager, Sustainability & Special Projects.
N. Surti - Manager, Development Review & Urban Design
C. Celebre - Senior Planner, Development Review & Heritage
C. Hodge - Coordinator, Economic Development
F. Jadoon - Coordinator, Economic Development
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(II) Invocation ..
• Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(III) Disclosure of Interest
No disclosures of interest were noted.
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(IV) Adoption of Minutes
Resolution #158/13
Moved by Councillor Dickerson
Seconded by Councillor McLean
In Camera Council Meeting Minutes, October 28, 2013 •
Council Meeting Minutes, December 9, 2013
Special Council Meeting Minutes, January 13, 2014
Planning & Development Committee Minutes, January 13, 2014 -
Executive Committee Minutes, January 20, 2014
Carried
Presentations
1. Mayor fora Day
Mayor Ryan gave a brief overview of the Mayor for a Day Program and introduced Reya
Ramdat, a Grade 5 student at Gandatsetiagon Public School as the winner. Reya Ramdat,
winner of the contest appeared before Council to read her winning essay on "Mayor for a
Day". Mayor Ryan presented Reya with the Mayor for a Day Chain of Office as well as a
fleece jacket.
(VI) Delegations
1. David Steele
Re: Report PLN 01-14
Duffin Creek Water Pollution Control Plant
David Steele appeared before Council in opposition to Report PLN 01-14. He provided
Council with an update on the efforts to prevent York and Durham Regions from
unnecessarily adding excessive phosphorus through the sewage plant into Lake Ontario.
He expressed concerns with the report, noting other technologies which were not being
considered and stating that there were conflicting views between the report and the two
university studies which were conducted. Mr. Steele stated that the Region's use of
nozzles to increase velocity does not reduce the pollutants going into Lake Ontario. He
also stated his concerns for the protection of our drinking.water and noted the need for a
simulated capacity study.
A question and answer period ensued.
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2. Paul Kuebler
Re: Report PLN 01-14
Duffin Creek Water Pollution Control Plant
Paul Kuebler, Co-Chair P.A.C.T.P.O.W., appeared before Council to provide comments
with respect to staff report PLN 01-14. He stated the residents have come together with
common concerns regarding the Waterfront, noting their outrage at the smells emanating
from the area. He also noted the public forums which had been conducted on this matter
were not well attended and he did not agree that there had been significant consultation
done. He also stated that the staff report did not take into consideration the two university
studies done and felt this was a serious omission, noting that status quo does not address
the public's concerns. He requested that Council defer this report until they have had the
opportunity to review the report from Ajax which will be made available on February 6th,
2014.
A brief question and answer period ensued. Councillor Rodrigues requested clarification on
diffusers.
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The Chair ruled the line of questioning out of order, on the basis that it was not asking
for clarification, but rather was debate.
Resolution #159/14
Moved by Councillor Rodrigues
Seconded by Councillor McLean
Motion to challenge the Chair with respect to the line of questioning being out of order. ,
The recorded vote was taken on the question do you agree with the Chair's ruling?
Chair's Ruling was Carried
on a Recorded Vote as
Follows. (a Tie Vote
Sustains the Decision of
the Chair):
Yes No
Councillor Ashe Councillor McLean .
Councillor Dickerson Councillor O'Connell
Councillor Pickles Councillor Rodrigues
Further discussion ensued with respect to deferring the report until further information
from the Town of Ajax could be reviewed.
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3. Doug Anderson •
Re: Report PLN 01-14
Duffin Creek Water Pollution Control Plant
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Doug Anderson, President, Durham Clear, appeared before Council in opposition to
Report PLN 01-14. He stated that he had attended the forums and also noted a lack
of consultation in this regard, with no interaction. He felt the EA has not established
the best option, just the preferred option, and also noted this has not yet received
Regional approval, questioning why this report is being considered.. He also noted
that the 5 tertiary treatments were not even considered in the report. He stated his
concerns with respect to the impacts on the natural environment and the future of the
Duffins Creek Plant, noting the need to explore alternatives. He requested that
Council strongly oppose this plan and take time to consider the options.
A question and answer period ensued with respect to costs, water quality, tertiary
treatments, and the differences between treatments for Lake Simcoe versus Lake
Ontario.
4. John Presta, Director, Environmental Services
Region of Durham Works Department
Re: Report PLN 01-14
Duffin Creek Water Pollution Control Plant
John Presta, Director, Environmental Services, Region of Durham, appeared before
Council in support of Report PLN 01-14, noting he was in attendance to provide clarification
and respond to questions. Through the aid of a power point presentation, he outlined the
recommended solution of the modified outfall, noting the outfall EA exceed MOE
requirements. He outlined the process of the peer review, comparing the phosphorus,
levels, stating they are well below the recommended standards. He explained the source of
the phosphorus and discussed comparisons.
A question and answer period ensued. Discussions took place with respect to the
comparisons in regulating phosphorus levels and the differences in treatments on Lake
Ontario compared with Lake Simcoe.
Resolution.#160/14
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to bring forward Report PLN 01-14 to be
heard as the first item.
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Monday, January 27, 2014
NEN INEIRE 7:00 PM - Council Chambers.
Carried on a Recorded
Vote as Follows
Yes No •
Councillor Dickerson Councillor Ashe
Councillor McLean Councillor Pickles
Councillor O'Connell 0
Councillor Rodrigues
Mayor Ryan
1. Director, City Development, Report PLN 01-14
Class Environmental Assessment to Address the Outfall Capacity
Limitations at the Duffin Creek Water Pollution Control Plant
-Study Completion and Comments •
Resolution #161/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report PLN 01-14 of the Director, City Development, regarding the Class
Environmental Assessment (EA) to address the future capacity limitations of the
existing outfall of the Duffin Creek Water Pollution Control Plant, be received;
2. That Pickering Council advise the Regional Municipalities of Durham and York
that it supports the preferred solution identified through the EA to meet the .
Ministry of the Environment requirements for the effluent from the Duffin Creek
Plant, as follows:
a) modifying the outfall by using all 63 diffuser ports, and fitting the diffuser ports
with new valves that can open and close in response to increased and
decreased flows, to improve effluent mixing; and
b) revising operations and processes within the Plant to improve the removal and
containment of phosphorous to continue to be within the maximum daily
phosphorus limit as volumes of effluent increase;
3. That Pickering Council request the Regional Municipalities of Durham and York
to revise the "Regions' Commitments" through this EA process by:
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a) replacing the current Commitment to "on-going 'voluntary' participation in
and/or support of regional and provincial water quality investigations and
research", to a more proactive and leadership role, establishing a dedicated
annual budget for such research, and engaging in partnerships with .
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organizations such as the Great Lakes and St. Lawrence Cities Initiative, the
Ontario Water Works Research Consortium, and the Centre of Excellence for
Great Lakes and Human Health, to find solutions to the water quality issues
affecting the Lake Ontario waterfront in Durham Region; and
b) adding a new section to the Regions' Commitments to ensure that the future
EA to address wastewater needs beyond the Plant's current limit of 630 Million
• Litres Per Day will include all necessary components of an EA to address
future outfall capacity limitations, rather than the piecemeal approach that was
followed with the last Plant expansion;
4. That Pickering Council request the Regional Municipalities of Durham and York
to advise the City, and the Ministry of the Environment, of the Regions' response
to Council's request, by letter, by February 9, 2014; and
5. Further, that a copy of Report PLN 01-14 and Council's Resolution on the matter
be forwarded to the Minister of Environment, the Regional Municipality of
Durham, the Regional Municipality of York, and the Town of Ajax.
Report Referred Later
In the Meeting
[Refer to Following Motions]
Resolution #162/14
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Report PLN 01-14 be referred back to staff to further review the report of the
T own
of Ajax which will be availab le on February
6,
2014.
Carried on a Recorded
Vote as Follows
Yes . No
Councillor Ashe - Councillor Pickles
Councillor Dickerson
Councillor McLean
Councillor O'Connell •
Councillor Rodrigues
Mayor Ryan
. Council took a five minute,recess and reconvened at 9:10 pm.
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• (VI) Delegations (Continued)
5. Jim Robb
Friends of the Rouge Watershed
Re: Notice of Motion — Federal Lands
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Jim Robb was not in attendance. Kevin O'Connor appeared before Council to confirm
his support of the Notice of Motion and indicated correspondence from Mr. Robb had
previously been made available to.Council.
6. David Masters
Re: Notice of Motion — Federal Lands
David Masters appeared before Council in support of the Notice of Motion regarding
the Federal lands. He stated there is no business case for an airport at this time, the
only support was from a study conducted by GTAA, in which passenger volumes were
vastly overstated. Mr. Masters felt a clear, independent and transparent study was
needed.
7. Jim Doyle; President, Claremont and District Community Association
Re: Notice of Motion - Federal Lands
Jim Doyle appeared before Council in support of the Notice of Motion regarding the
Federal lands. He informed Members that the residents of Claremont have lived in a
state of concern for a number of years. He stated their concerns for the lack of
consultation, notification of decisions and feedback. He stressed their desire to have
input and be involved in the review process and asked that they be represented on
any future Advisory Committees.
8. • Mary Delaney
Re: Notice of Motion — Federal Lands
Mary Delaney appeared before Council in support of the Notice of Motion regarding
the Federal lands and noted her desire to see this passed by a unanimous vote. She
stated that agricultural lands should be protected, not destroyed. She questioned
whether the Federal government's Economic Plan would compete with the City of
Pickering's development of the Seaton lands. She stated the need to know what plans
are in place in order to make informed decisions. Ms. Delaney discussed the
surrounding area airports, noting that locations such as Hamilton are nowhere near
capacity. In closing, Ms. Delaney stated that the main objective of Land over Landings
is for the protection of farmland by opposing an airport. .
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9. Brian Buckles
Re: Notice of Motion — Federal lands
Brian Buckles appeared before Council in support of the Notice of Motion regarding
Federal lands. He noted the importance of having a unanimous vote on this matter.
Resolution #163/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
That the rules of procedure be suspended in order to hear the Notice of Motion as the
next item.
Carried
(VII) Notice of Motion
a) Federal Lands
Councillor Pickles provided a brief overview of the Notice of Motion regarding Federal
lands, emphasizing the importance of having a public participation process.
Resolution # 164/13
Moved by Councillor Pickles
Seconded by Councillor Dickerson
Whereas Pickering Council has passed previous motions regarding the federal lands
including Resolution 212/98.
Whereas the federal lands consists of approximately 18,600 acres in total, with the
majority in the City of Pickering.
Whereas the June 11, 2013 announcement by the Federal Government identified, that
it will designate approximately 8,700 acres for an airport and transfer approximately
5,000 acres to Parks Canada for the creation of the Rouge National Urban Park.
Whereas there are 4,900 acres of"remaining lands" (i.e. the lands that are not
included in the new airport site, and not part of the transfer to the Rouge). The
announcement in June, 2013 referenced that these lands could be used for"job-
creating development". The majority of these remaining lands are designated by the
Province of Ontario as Greenbelt and/or Oak Ridges Moraine, border the Rouge Park,
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and are largely comprised of prime agricultural lands.
• Whereas the Federal Government has identified that new Airport Zoning Regulations
(AZRs) will need to be established to reflect this new, smaller airport site and land
transfer to the park (AZRs are currently in place based on the entire federal ownership
being considered an "airport site").
Whereas after the June 11, 2013 announcement, Transport Canada held two public
engagement opportunities. People were invited to provide comments through the
Transport Canada website. Transport Canada has not yet provided to the City of
Pickering or residents a summary of the comments or responses to the open houses.
Whereas Pickering Council supports an open and transparent process with an
opportunity to analyze and share relevant information as well as appropriate -
opportunities for public review and input to decision making.
Whereas in the early 2000s, the Greater Toronto Airports Authority(GTAA)
established a Pickering Advisory Committee to provide advice on the completion of a
draft plan and to obtain input on the.Airport Zoning Regulations (AZRs) that were
being established at that time. The GTAA Committee had representatives from the
affected local and regional municipalities (elected officials and staff) as well as
representatives from the surrounding affected communities.
Now therefore be it resolved that the Federal Government establish an open and
transparent process with opportunities to share, analyze and comment on relevant
documents and decision-making on the use of the federal lands including the
announced airport in the City of Pickering.
That the Federal Government provide a summary of the comments and responses
received through the open houses that followed the June 11, 2013 announcement.
That on lands falling outside the announced airport site, the Federal Government
respect the Federal Green Space Lands Master Plan, and the provincial Greenbelt
Plan and Oak Ridges Moraine policies:
• That the Federal Government clarify whether the entire airport site is needed for
airport purposes, or whether other uses might also be introduced and if so what they
would be. • .
That the Federal Government prepare/update and make public for review and
comment, a business case for use of the federal lands, including the announcement of
an airport.
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That the Federal Government require a comprehensive Federal Environmental
Assessment, with appropriate opportunities for review and input by the City of
Pickering and the public, for the announced airport. That the Federal Government is to
reimburse the City for reasonable expenses to participate in the Environmental
Assessment Process.
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That the Federal Government continue to involve the City of Pickering on the AZR
process.
That Transport Canada re-establish a Pickering Advisory Committee to act as a liaison
between the Federal Government, the City of Pickering and the community on matters
pertaining to,the federal lands and announced airport. The Committee members to
include Federal Government representatives, City of Pickering staff representatives,
the Mayor or designate, a Ward 3 Councillor, 3 community representatives as
selected, following a public invitation.
That this motion be copied to the following people:
The Right Honourable Stephen Harper, P.C., M.P.
The Honourable Lisa Raitt, Minister of Transport
The Honourable Kathleen Wynne, Premier of Ontario •
The Honourable Glen R. Murray, MPP (Toronto Centre), Minister of Transportation
The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing
The Honourable Chris Alexander, MP, Ajax-Pickering
Corneliu Chisu, MP, Pickering-Scarborough East
, Joe Dickson, MPP, Ajax-Pickering
The Honourable Tracy MacCharles, MPP, Pickering-Scarborough East
Roger Anderson, Regional Chair and CEO, Region of Durham
Mayor Frank Scarpitti, Town of Markham
Mayor Gerri Lynn O'Connor, Town of Uxbridge
Mayor Steve Parish, Town of Ajax
Leaders of the Opposition Party •
Mayor Wayne Emmerson, Town of Whitchurch-Stouffville
Resolution #165/14
Moved by Councillor O'Connell
Seconded by Councillor McLean
Motion to challenge the Chair with respect to her definition that a proposed
amendment to the motion was out of order. The recorded vote was taken on the
question do you agree with the Chair's ruling?
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ArgItTIZE 7:00 PM - Council Chambers
Chair's Ruling was Carried on
a Recorded Vote as follows:
Yes .No
Councillor Ashe • Councillor McLean
Councillor Dickerson Councillor O'Connell
Councillor Pickles
Councillor Rodrigues
Further discussion took place with Councillor O'Connell questioning why the Federal
government would not utilize existing infrastructure and stop being wasteful with our
valuable resources.
The Main Motion was then Carried Unanimously on a Recorded Vote.
(VIII)Correspondence
1. Corr. 01-14 •
.Christopher Harris, Municipal Clerk • ,
Township of Scugog
181 Perry Street
Port Perry, ON L9L 1A7
Resolution #166/14
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Corr. 01-14 received from Christopher Harris, Municipal Clerk, Township of
Scugog, with respect to a resolution passed December 9, 2013 regarding commercial
fill and excess soil management be endorsed.
Councillor Rodrigues left the room and was not present during the vote.
Carried on a Recorded
Vote as Follows:
Yes . . No
Councillor Ashe
Councillor Dickerson .
Councillor McLean
Councillor O'Connell
Councillor Pickles
Mayor Ryan
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2. Corr. 02-14
Nicole Wellsbury, Manager of Legislative Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON L1 S 2H9
And
Debi Wilcox, Town Clerk
Town of Whitby
575 Rossland Road East .
Whitby, ON L1 N 2M8
Discussion period ensued with respect to representation by population, how this item
has been dealt with previously at the Region, as well as some concerns with any
possible future disadvantages in supporting this.
Resolution #167/14
Moved by Councillor McLean .
Seconded by Councillor O'Connell
•
That Corr. 02-14 received from Nicole Wellsbury, Manager of Legislative
Services/Deputy Clerk, Town of Ajax and Debi Wilcox, Town Clerk, Town of Whitby
seeking support for resolutions passed at their respective Council meetings regarding
a region-wide ballot question for representation on Regional Council be endorsed.
Carried on a Recorded
Vote as Follows
Yes No
Councillor Ashe Councillor Pickles
Councillor Dickerson Mayor Ryan
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
3. Corr. 03-14
Marisa Carpino
Director, Culture & Recreation
City of Pickering
Resolution #1.68/14
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Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
That Corr. 03-14 received from Marisa Carpino, Director,.Culture & Recreation,
submitting the 2013 annual report and 2014 work plan on behalf of the Pickering
Museum Village Advisory Committee be received for information.
Carried
(IX) Committee Reports
2. Director, City Development, Report PLN 03-14
Rouge National Urban Park
Transfer of Lands to Parks Canada for Inclusion in Rouge National Urban Park
Council Decision •
1. That Report PLN 03-14 of the Director, City Development, regarding Transfer of
Lands to Parks Canada for Inclusion in Rouge National Urban Park be received;
2. That Council authorize the City to enter into the Memorandum of Agreement
Respecting the Assembly of Lands for the Proposed.Rouge National Urban Park
substantially in the form provided as Attachment#1 to this Report;
3. That Council direct staff to begin the process of declaring surplus, the whole or
parts of the properties listed on the Property Information Chart provided as
Attachment#2 to this Report, for the purpose of sale to Parks Canada for
• nominal consideration, subject to:
a) all required easements;
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b) the preparation of the appropriate reference plans, at no cost to the City,
legally describing the parts being stopped-up, closed and conveyed; and
c) the payment of all legal costs and disbursements by Parks Canada;
4. That Council authorize staff to bring forward, for enactment and registration, the
required by-law to formally stop-up and close those or parts of the properties
listed in Attachment#2 that consist of public highway;
5. That Council authorize staff to enter into such other easements, leases, licenses,
supplemental agreements and/or amending agreements as required to give
effect to the Memorandum of Agreement Respecting the Assembly of Lands for
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the Proposed Rouge National Urban Park;
6. That a copy of this report be forwarded to Parks Canada, the Province of Ontario
(Ministry of Infrastructure), the City of Toronto, the City of Markham, the Region
of York, the Region of Durham and the Toronto and Region Conservation
Authority; and
7. Further, that Council authorize the appropriate City officials to take any other
necessary action required to implement the above recommendations.
4. Director, Culture & Recreation, Report CR 06-14
Accessibility Policy
Council Decision
1. That Report CR 06-14 of the Director, Culture& Recreation regarding the
Accessibility Policy be received;
2. That Council approve the Accessibility Policy; and •
3. That appropriate City of Pickering officials be authorized to take the necessary
action to give effect thereto.
5. Director, Corporate Services & City Solicitor, Report FIN 01-14
2014 Interim Levy and Interim Tax Instalment Due Dates
Council Decision
1. That Report FIN 01-14 of the Director, Corporate Services & City Solicitor be
received;
2. That an interim property tax levy be adopted for all realty property classes for
2014; .
3. That the interim property tax levy tax instalment due dates be February 27 and
April 29, 2014;
4. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
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6. Director, Corporate Services & City Solicitor, Report FIN 02-14
Delegation of Authority to the Assessment Review Board Under
Subsection 357(1)(d.1) of the Municipal Act, 2001, for an Application for
Sickness or Extreme Poverty
Council Decision -
1. That Report FIN 02-14 of the Director, Corporate Services & City Solicitor be
received; .
2. That the attached By-law be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect thereto.
• Resolution #169/13
Moved by Councillor Dickerson
Seconded by Councillor Pickles
-That Report 2014-01 of the Executive Committee meeting held on January 20, 2014,
be adopted, save and except Item Nos. 3 and 7.
Carried
3. Chief Administrative Officer, Report CAO 01-14
Durham Catholic District School Boards— Surplus Property
St. Marguerite Bourgeoys Catholic School Board
Discussion period ensued.
Resolution #170/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report CAO 01-14, regarding a property of the Durham Catholic District
School Board that has been declared surplus, be received;
2. That Pickering Council confirm it has no interest in acquiring the St. Marguerite
Bourgeoys School site for municipal purposes;,and
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3. Further, that the City Clerk advise the Durham Catholic District School Board of
Council's decision.
Tabled Later in the Meeting
[Refer to Following Motion]
Resolution #171/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That Report CAO 01-14 be tabled in order to receive additional information from the
Durham Catholic District School Board:
Tabled on a Recorded Vote
As Follows:
Yes No
Councillor Ashe Councillor Dickerson
Councillor McLean Councillor Pickles
Councillor O'Connell
Councillor Rodrigues
Mayor Ryan
7. Director, Corporate Services & City Solicitor, Report FIN 03-14
Notice of Motion, Council Expenses — Monthly Reporting
A brief discussion period ensued.
Resolution#172/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That the Notice of Motion dated December 9, 2013 regarding Council expenses,
as amended in Attachment 2, be approved;
2. That Council Compensation Policy ADM 190 be amended as necessary in the
opinion of the Chief Administrative Officer, the Director, Corporate Services &
City Solicitor, the Treasurer and the City Clerk to give effect to the said Motion;
and
3. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
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Carried Later in the Meeting
[Refer to Following Motion] '
•
Resolution #173/14
•
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Moved by Councillor McLean
Seconded by Councillor Rodrigues
That the main motion be amended to include the exclusion of alcohol.
Motion Lost on a
Recorded Vote as follows
. Yes No
Councillor McLean Councillor Ashe
Councillor O'Connell Councillor Dickerson
Councillor Rodrigues Councillor Pickles
Mayor Ryan
The Main Motion was then Carried Unanimously.
(X) New and Unfinished Business
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1. Director, City Development, Report PLN 06-14
Intention to Designate under Part IV of the Ontario Heritage Act
Resolution#174/14
Moved by Councillor Dickerson -
Seconded by Councillor Pickles
1. That Report PLN 06-14 of the Director, City Development, regarding the heritage
designation of 2865 Sideline 16 (Walter Percy House), be received;
2. That Council endorse the recommendations of the Heritage Pickering Advisory
Committee to designate 2865 Sideline 16 (Walter Percy House);
3. That 2865 Sideline 16 (Walter Percy House), be designated under Part IV, of the
Ontario Heritage Act,
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4. That the City Clerk be authorized to publish and serve Council's Notice of
Intention to Designate in accordance with the Ontario Heritage Act,
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7:00 PM - Council Chambers
5. That if there are no objections to the designation in accordance with the Ontario
Heritage Act, that the designation by-law be forwarded to Council for enactment;
and
6. Further, that a copy of this Report and Council's Resolution be forwarded to the
Minister of Infrastructure, Infrastructure Ontario, and Del Management Solutions.
Carried
2. Director, City Development, BLD 01-14
3708 Brougham Road, Hamlet of Brougham Response to Transport Canada
Letter's Respecting Pickering's Inquiries about Leasing the Subject Property
Resolution #175/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report BLD 01-14 of the Director, City Development, regarding the City's
response to Transport Canada about leasing 3708 Brougham Road, be received;
and
2. Further, that Council advise Transport Canada, in response to its letter of
December 2, 2013, that the City is not prepared to enter into a lease agreement
with respect to 3708 Brougham Road, Hamlet of Brougham.
Carried
•
(XI) By-law
7327/14 Being a by-law to exempt Lots 26, 27, 34, 35, 36, 49, 50, 51, 76 to 79, 122
to 129, 136 to 139, 148 to 157 and Blocks 165 to 188, Plan 40M-2495, from
the part lot control provisions of the Planning Act.
7328/14 Being a by-law to exempt Blocks 40 and 43, Plan 40M-2479, from the part
lot control provisions of the Planning Act.
7329/14 Being a by-law to exempt Block 25, Plan 40M-1892, from the part lot control
provisions of the Planning Act.
7330/14 Being a by-law to Authorize the Assessment Review (ARB) to exercise
certain functions of Council with respect to Property Tax Relief due to
sickness or extreme poverty.
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Cart a0 Council Meeting Minutes
• Monday, January 27, 2014
10� 7:00 PM - Council Chambers
7331/14 Being a by-law for the collection of taxes and to establish the instalment due
dates for the Interim Levy 2014.
Resolution # 176/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That By-law Nos.7327/14 to 7331/14 be approved.
Carried
(XII) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
• That Council move In Camera in that the matters to be discussed relate to the
receiving of advice that is subject to solicitor-client privilege, including communications •
necessary for that purpose, and personal matters about an identifiable individual.
Carried
1. Director, Culture & Recreation, Report CR 07-14
Pickering Hockey Association —Agreement
Resolution #177/14
Moved by Councillor Dickerson
Seconded by Councillor.Pickles •
•
That the recommendations put forward at the closed meeting of Council to
execute an Agreement with the Pickering Hockey Association to write off
$119,778.12, leaving a residual outstanding ice rental balance of$300,000 be
approved.
Carried Unanimously
On a Recorded Vote
2. Appointments to Advisory Boards and Committees
Information on the applications were reviewed In Camera in accordance with the
Municipal Freedom of Information and Protection of Privacy Act and the personal
information was used solely for the purpose of assessing the applicant's
qualifications for appointment to one of the City's Advisory Committees.
•
19
Cif( o¢ A Council Meeting Minutes
'� Monday, January 27, 2014
KO t1 OBOE 7:00 PM - Council Chambers
Resolution #178/14
Moved by Councillor Dickerson
Seconded by Councillor Ashe
That Shashi Bhatia be appointed to the Pickering Library Board for a term ending
November 30, 2014.
Carried on a Recorded
Vote as Follows
Yes No
Councillor Ashe Councillor McLean
Councillor Dickerson Councillor O'Connell
Councillor Pickles Councillor Rodrigues
Mayor Ryan
(XIII)Other Business
1. Councillor Rodrigues advised that he would be bringing forward a Notice of Motion at
the February 24t Council meeting regarding placing a question on the ballot with
respect to representation on Regional Council.
2. Councillor O'Connell requested that staff provide them with notification once a letter
has been forwarded to the Durham Catholic District School Board with respect to the
surplus lands of St. Marguerite Bourgeoys Catholic School: She also asked that
Council be advised of their response.
(XIV) Confirmation By-Jaw
By-law Number#7332/14
Councillor McLean, seconded by Councillor Dickerson moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of The City of Pickering at its Regular Meeting of January 27, 2014.
(XV) Adjournment
•
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the meeting be adjourned at 10:55 pm.
Carried
20 . .
Cif 00 6. Council Meeting Minutes .
Monday, January 27, 2014
614 [ 7:00 PM - Council Chambers
. Dated this 27th day of January, 2014.
•
Mayor Ryan
Debbie Shields •
. City Clerk
•
•
•
•
•
•
•
21
•
City 6� Joint Planning & Development and •
-� - Executive Committee Meeting Minutes
Keg_ Monday, February 3, 2014
7:00 pm - Council Chambers
Chair: Councillor McLean
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
P. Rodrigues
Absent:
D. Pickles - absent
Also Present:
P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk
M. Carpino - Director, Culture & Recreation
R. Holborn Director, Engineering & Public Works
T. Melymuk - Director, City Development
B. Douglas. - Fire Chief
J. Hagg - Deputy Fire Chief, Training & Fire Prevention
C. Rose - Chief Planner
L. Harker - (Acting) Supervisor, Legislative Services
(I) Disclosure of Interest
•
•
Councillor Ashe declared a conflict of interest regarding Report PLN 04-14 - 1305
and 1315 Pickering Parkway, as he is a tenant in the building. Councillor Ashe did
not participate in the discussion on this matter.
(II) Part A— Planning & Development Reports
1. Director, City Development, Report PLN 04-14
Zoning By-law Amendment Application A 7/13
Michael King, representative for the applicant, appeared before the Committee to be
available to respond to questions.
Recommendation
1
• 22
•
Ca 2: Joint Planning & Development and
Executive Committee Meeting Minutes
Man Monday, February 3, 2014
• 7:00 pm - Council Chambers
Chair: Councillor McLean
Moved by Councillor Dickerson
Seconded by Councillor O'Connell.
That Zoning By-law Amendment Application A 7/13, submitted by Picore Holdings
Limited, to permit a "Professional Office" use on lands municipally know as 1305 and
1315 Pickering Parkway, be approved, and that the draft Zoning By-law Amendment
as set out in Appendix Ito Report PLN 04-14 be forwarded to Council for enactment.
•
Carried
(III) Part B -Executive Committee Reports
1. Director, Engineering & Public Works, Report ENG 03-14
Multi-use Trail and Restoration along West Duffins Creek
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
•
1. That Report ENG 03-14 of the Director, Engineering & Public Works regarding
the construction of a section of the Multi-use trail and restoration along the West
Duffins Creek be received;
2. That Council approve the hiring of Toronto and Region Conservation Authority
(TRCA) in accordance with the City's Purchasing Policy 09.09;
•
3. That the quotation as submitted by the Toronto and Region Conservation
Authority(TRCA)for the construction of a section of the Multi-use trail in the
. total amount of$188,076.64 (HST included) be accepted;
4. That the quotation as submitted by the TRCA for restoration work along the
West Duffins Creek in the total amount of$95,880.47 (HST included) be
accepted;
5. That the total gross project cost of$227,865.00 (HST included) including the
quoted amount and other associated costs and the total net project cost of
$205,200.00 (net of HST rebate) for the construction of a section of the Multi-
use trail be accepted;
6. . That the total gross project cost of$105,469.00 (HST included) including the
quoted amount and other associated costs and the total net project cost of
$94,978.00 (net of HST rebate) for restoration works along the West Duffins
•
2 23
csfs 4 st Joint Planning & Development and
Executive Committee Meeting Minutes
_KOSIIVE . Monday, February.3, 2014
7:00 pm - Council Chambers
Chair: Councillor McLean
Creek be accepted;
7. That Council authorizes the Division Head, Finance &Treasurer to finance the
two projects as follows:
a. The sum of$205,200.00 to be funded by a contribution from the Region of
York for the construction of a section of the Multi-use trail.;
b. The sum of$94,978.00 to be funded by a contribution from the Region of
York for restoration works along the West Duffins Creek; and
8. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
2. Director, Engineering & Public Works, Report ENG 04-14
Whitevale Master Drainage Plan Municipal Class Environmental Assessment
Glenn Farmer, AECOM, appeared before the Committee to provide an overview
of the Whitevale Master Drainage Plan Municipal Class Environmental
Assessment with the aid of a Power Point presentation. Mr. Farmer advised
Council of the work that has been done, including public consultations and
suggested solutions for improving the storm drainage system in Whitevale.
Robert Quig, WDRA Storm Water Committee, appeared before the Committee in .
support of improving the storm drainage system in Whitevale. As a member of the
WDRA Storm Water Committee, Mr. Quig stressed the importance of preserving
the natural heritage of the village and expressed concern about large scale
excavation digging and storm water management. Mr. Quig would like to ensure
that, as the process evolves, the Committee is kept apprised of the details and
that the surrounding developing areas that may affect the storm water_flow are
examined. Mr. Quig would also like to ensure that details, such as the use of
' organic binder for the roads, are not removed from the project.
A question and answer period ensued with staff providing further project and
budget details.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
3 •
24
cif/ co Joint Planning & Development and
==. F Executive Committee Meeting Minutes
NON URIK
Monday, February 3, 2014
7:00 pm - Council Chambers
Chair: Councillor McLean
1. That Report ENG 04-14 of the Director, Engineering & Public Works concerning
the Whitevale Master Drainage Plan be received;
•
2. That Council endorse the March 2013 Whitevale Master Drainage Plan
completed by AECOM; and •
3. That staff be authorized to implement the recommendations within the
Whitevale Master Drainage Plan subject to budget and further Council approval
for individual projects.
Carried
3. Director, Engineering & Public Works, Report ENG 05-14
Proposed All-way Stop Maple Ridge Drive and
Maple Gate Road/Pebblestone Crescent
Michael Ordanis, 1238 Maple Ridge Drive, appeared before the Committee in
support of an amendment to Report ENG 05-14. Mr. Ordanis provided the Committee
with an overview of the accidents and safety issues of the sharp corner on Maple
Ridge Drive and voiced his support for a stop sign, preferably at the Harvest and
Maple Ridge Drive intersection for the purpose of slowing motorists down.
•
A question and answer period ensued.
• Anne MacLeod, 1243 Maple Ridge Drive, appeared before the Committee in support
of an amendment to Report ENG 05-14. Ms. MacLeod advised the Committee that
she was concerned with the safety of residents and children in the area as her house
was involved in an accident. Ms. MacLeod's preferred location for a stop sign is the
Fieldstone or Harvest and Maple Ridge Drive intersection.
Alex Pernout, 1241 Maple Ridge Drive, appeared before the Committee in support of
an amendment to Report ENG 05-14. Mr. Pernout also expressed his concern for the
safety of residents and children in the area and advised the Committee that his
preferred location would be the Harvest and Maple Ridge Drive intersection.
•
Ralph Mikhael, 1237 Maple Ridge Drive, appeared before the Committee. Mr.
Mikhael advised the Committee that he and his wife are afraid every time they back
out of their driveway and believes that a stop sign would decrease the speed of
motorists on their street. Mr. Mikhael is also in favour of a stop sign at Harvest and
Maple Ridge Drive.
Jeannie Ordanis, 1238 Maple Ridge Drive, appeared before the Committee in
support of an amendment to Report ENG 05-14. Ms. Ordanis expressed her concern
as a parent, for the safety of all of the children in the area and advised the Committee
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25
i
C;tq 00 Joint Planning & Development and
i s =_� Executive Committee Meeting Minutes
IM N r Monday, February 3, 2014
7:00 pm - Council Chambers
Chair: Councillor McLean
that there should be school crossing signs in the neighbourhood. Ms. Ordanis is in
favour of the Harvest and Maple Ridge Drive location.
A question and answer period ensued with staff. Richard Holborn, Director,
Engineering & Public Works clarified the established criteria for a stop.sign and
provided an explanation as to why the intersection at Maple Ridge and Maple Gate
was selected as the appropriate location for a four way stop. Councillor Dickerson
requested that Council receive a copy of the police reports on the accidents in this
area.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Ashe
•
1. That Report ENG 05-14 of the Director, Engineering & Public Works regarding
the proposed installation of an all-way stop control at Maple Ridge Drive and
Maple Gate Road/Pebblestone Crescent be received;
2. That the attached draft by-law be enacted to amend Schedule "7"to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering, -
specifically to address the proposed installation of all-way stop control at the
intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone
Crescent.
Carried
(IV) Other Business
1. Councillor O'Connell gave notice that she would be bringing forward a Notice of
Motion for the February 24th Council meeting regarding the surplus lands of St.
Marguerite Bourgeoys Catholic School.
2. Councillor O'Connell requested that staff review the timing for Children's
Programming at the Recreation Complex as she has received some comments -
from residents that the afternoon classes offered interfere with all-day
kindergarten classes:
(V) Adjournment
The meeting adjourned at 9:15 pm.
5
26
c;fi, co Executive (Budget) Committee
�r= =;"= °3 Meeting Minutes
Thursday, February 13, 2014
9:00 am
Main Committee Room
Present: •
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
R. Holborn - Director, Engineering & Public Works
T. Melymuk - Director, City Development
M. Carpino - Director, Culture & Recreation
J. Hagg - Deputy Fire Chief
D. Shields '- City Clerk
S. Karwowski - Division Head, Finance &Treasurer
C. Grant - CEO, Library
J. Halsall - Manager, Budgets & Internal Audit
L. Roberts - Committee Coordinator •
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. David Sim
David Sim appeared before the Committee with respect to the 2014 budget. He
stated that while he is encouraged by the downtown development plans, he has
concerns he may not be able to enjoy it with the continued increase in taxes. He
provided a chart, stating he was encouraged by the fact that the Regions' 1.5% is
more in line with the stated inflation rate. He noted his concerns in particular with the
development of Seaton as well as the police budget, stating he would like Council to
be creative when considering the budget and understand the impact of their
decisions as it relates to the not so average homeowner. He questioned whether
1
27
Cm 00 Executive (Budget) Committee
•
Meeting Minutes
3 z�ar�v ���
�� �� Thursday, February 13, 2014
• 9:00 am
Main Committee Room
other opportunities such as out sourcing, had been considered. Mr. Sim noted his
concern for the fill of housing, questioning the impact on assessment with the
creation of million dollar homes in their neighbourhoods.
2. Barbara Pulst
Barbara Pulst appeared before the Committee with respect to the 2014 budget. She
questioned what Pickering's total debt was as well as the current cost of servicing
debt. Ms. Pulst stated she felt that the DC costs regarding Seaton were unclear and
questioned how the development charges with respect to Seaton and the City of
Pickering all fit together. She also questioned the debt to be incurred with respect to
the operations centre as well as car allowances for Mayor and Council.
Staff provided clarification to questions raised by the delegation.
3. Andy McKinnon
. Andy McKinnon appeared before the Committee stating his concerns with respect to
the engagement process for the 2014 budget. He noted the document was too large
and did not allow sufficient time to properly review it prior to the public meeting, and
that the timing of the meeting was not appropriate for the majority of residents to
attend. Mr. McKinnon posed numerous questions with respect to the use of
carpeting in the libraries, large garbage cans and the resulting problems from the use
of these in the parks. He stated that certain roads in the municipality were being
paved numerous times and questioned why.
A question and answer period ensued with staff responding to questions raised.
4. Prakash Rebello
Prakash Rebello appeared before the Committee, questioning how often the
sidewalks are replaced or repaired and why the same man hole covers seem to be
repaired every year. Mr. Rebello questioned whether the sidewalks could be
widened, and noted safety concerns with the grinding of sidewalks. He also stated
his agreement with respect to allowing more time for residents to review the budget
documents.
5. Whitevale and District Resident's Association
Ron Dawe appeared before the Committee and informed members that copies of a
request for funding for the Mary Christian House, a project of the Whitevale and
District Resident's Association had been previously handed out for their review and
consideration.
2
28
no Executive (Budget) Committee
— 1,1_! Meeting Minutes
MIME ME Thursday, February 13, 2014
9:00 am
Main Committee Room
7. Peter Fenske
Peter Fenske appeared before the Committee with respect to the 2014 budget. He
noted that his pension had only increased .9%, stating this makes it difficult to accept
a 3.75% tax hike. He also noted concerns with respect to increases in assessments.
8. Maurice Brenner
Maurice Brenner appeared before the Committee with respect to the 2014 budget.
He noted the importance of engaging residents locally, suggesting the possibility of
using the ward system for public meetings, and asked that this be into
consideration for the future.
(III) Presentations
Mayor Ryan thanked staff for bringing forward a budget within the guidelines established
by Council as a whole while maintaining the current level of service.
T. Prevedel, Chief Administrative Officer noted flow charts were available as well as
• packages for residents to take home showing the cost to run the City. He noted the costs
of the recent ice storm were accounted for, noting contingency plans in place should
• funding from the Province not be received. Mr. Prevedel stated there would be no
decrease in the draw on reserves, noting that funds would continue to be allocated into
vehicle reserves.
S. Karwowski, Division Head, Finance &Treasurer, provided an outline of the 2014
Current and Capital Budgets through the aid of a power point presentation, pointing out the
new features this year in the budget documents. He explained increases, noting the costs
incurred as a result of significant damages due to the recent ice storm, noting the budget
will include financial contingency strategies, such as redirecting funds from the Emerald
Ash Borer (EAB) program. He explained how more DC dollars were going into the Capital
Budget to save tax dollars. He outlined the detailed financing strategy for the new
operations centre, noting a future projected cost of 1.3 million should the project be
delayed for one year. He briefly outlined major capital projects for future council decisions,
and also noted opportunities for energy grant incentives.
In closing, Mr. Karwowski stated a proposed 3.75% budget increase equates to
approximately an increase of$47.40 or .91 cents per week on an average dwelling based
on an assessment of$358,400. He also noted that assessment growth is not part of the
tax rate.
A discussion period ensued with concerns raised regarding the City's debt management
and rate stabilization draws. Discussion ensued with respect to putting money back into
3
29
city 4 Executive (Budget) Committee
Meeting Minutes
-w-'--3-4-Mtir Thursday, February 13, 2014
9:00 am
Main Committee Room
the rate stabilization, noting that if we continue to use these funds for capital costs, we may
. not have the money in the event of another emergency, such as the recent ice storm.
Members also questioned the allocation of funds with respect to the sale of lands.
Committee took a 15 minute recess and reconvened at 11:30 am.
(IV) Matters for Consideration
1. Review and Recommendation of the 2013 Capital Budget
Capital — Mayor and Council
Moved by Councillor McLean
That the 2014 Capital budget for Mayor and Council be approved and presented to
Council on February 24, 2014.
Carried
City Emergency Management
Discussion ensued with questions raised regarding the criteria and identification for
60 mobile radios. It was also questioned whether the City would be looking into
generators in light of the recent ice storm. •
Moved by Councillor McLean
That the 2014 Capital budget for City Emergency Management be approved and
presented to Council on February 24, 2014.
Carried
Customer Care
Moved by Councillor Dickerson
That the 2014 Capital budget for Customer Care be approved and presented to
Council on February 24, 2014.
Carried
Fire
A brief discussion period ensued with respect to the lead time on pumpers.
4
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city Executive ,(Budget) Committee
Meeting Minutes
Kalr_N W
Thursday,. February 13, 2014
9:00 am
Main Committee Room
Moved by Councillor Dickerson
That the 2014 Capital budget for Fire be approved and presented to Council on
February 24, 2014.
Carried
Finance & Taxation
Moved by Councillor McLean
That the 2014 Capital budget for Finance &Taxation be approved and presented to
Council on February 24, 2014.
Carried
Information Technology
• Moved by Councillor Dickerson
That the 2014 Capital budget for Information Technology be approved and presented
to Council on February 24, 2014.
Carried
Clerks
Moved by Councillor Pickles
That the 2014 Capital budget for Clerks be approved and presented to Council on
February 24, 2014. .
Carried
By-law
Moved by Councillor Rodrigues
That the 2014 Capital budget for By-law be approved and presented to Council on
February 24, 2014.
Carried
5
31
i �
ci k Executive (Budget) Committee
-.•5 '=' ° � Meeting Minutes
Thursday, February 13, 2014
9:00 am
Main Committee Room-
Property Maintenance
Discussion ensued with respect to tree replacement costs and walkway lighting.
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That line Item 6181 on page 34 of the 2014 Capital Budget for walkway lighting in the
amount of$25,000 be removed.
Motion Lost Unanimously on a
• Recorded Vote
Further discussion ensued with respect to maintenance of the right of way off Altona
Road. It was questioned whether a report would be coming forward with respect to
the installation of a proper walkway. Staff were requested to look into the lighting at
Valley Farm and Buckingham Gates to determine whether it was a maintenance
issue or if replacement was required.
Moved by Councillor McLean
That the 2014 Capital budget for Property Maintenance be approved and presented
to Council on February 24, 2014.
Carried
Operations Centre — Municipal Garage
Moved by Councillor Pickles •
That the 2014 Capital budget for Operations Centre— Municipal Garage be approved
and presented to Council on February 24, 2014.
Carried
Roads
Discussion ensued with respect to the West Shore Neighbourhood road restoration
work and the need to budget for curbs on both sides.
Councillor Pickles inquired about the unpaved portion of roads in the northern part of
Pickering and stated that he would be bringing forward a Notice of Motion in this
regard.
6
32
00 =µ Executive (Budget) Committee
3 • Meeting Minutes
OOMti Or Thursday, February 13, 2014
9:00 am
Main Committee Room
Moved by Councillor Dickerson
That the 2014 Capital budget for roads be approved and presented to Council on
February 24, 2014.
Carried
Parks
Discussion ensued with respect to the location and details regarding the proposed
skateboard park facility in East Woodlands Park. It was questioned when the details
would be finalized and when the public consultation.process would begin.
Moved by Councillor McLean
That the 2014 Capital budget for parks be approved and presented to Council on _
February 24, 2014.
Carried
Streetlights
Discussion ensued with respect to the replacement of traffic controls and whether
they could be deferred.
Moved by Councillor Dickerson
That the 2014 Capital budget for streetlights be approved and presented to Council
on February 24, 2014.
Carried
Committee took a 30 minute recess and reconvened at 1:05 pm.
Stormwater
Moved by Councillor McLean
That the 2014 Capital budget for stomiwater be approved and presented to Council
on February 24, 2014.
Carried
7
33
l'.ty 4 Executive (Budget) Committee
=- Meeting Minutes
i[S3 tit t Thursday, February 13, 2014
9:00 am
Main Committee Room
Development Control
Moved by Councillor Pickles
That the 2014 Capital budget for development control be approved and presented to
Council on February 24, 2014.
Carried
Development Projects — DC Funded
Moved by Councillor Dickerson
That the 2014 Capital budget for Development Projects — DC Funded be approved
•
and presented to Council on February 24, 2014.
Carried
Civic Complex
Moved by Councillor Dickerson
That the 2014 Capital budget for Civic Complex be approved and presented to
Council on February 24, 2014.
Carried
Seniors Centre
Discussion ensued with questions raised regarding the HVAC system and remedial
measures to resolve asbestos concerns.
Moved by Councillor McLean
That the 2014 Capital budget for Seniors Centre be approved and presented to
Council on February 24, 2014.
Carried
Don Beer Arena
Moved by Councillor.O'Connell ,
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34
(';ty co _ . Executive (Budget) Committee
— `; (
.
Meeting Minutes
Thursday, February 13, 2014
9:00 am
Main Committee Room
That the 2014 Capital budget for Don Beer Arena be approved and presented to
Council on-February 24, 2014.
Carried
Community Centres
Moved by Councillor Dickerson
That the 2014 Capital budget for Community Centres be approved and presented to
Council on February 24, 2014.
Carried
Rec Complex— Central Core
Discussion ensued with respect to equipment costs. Staff were requested to look
into maximizing the floor space.
Moved by Councillor Ashe
That the 2014 Capital budget for Rec Complex— Central Core be approved and
presented to Council on February 24, 2014.
Carried
Rec Complex— Pool
Moved by Councillor Dickerson
That the 2014 Capital budget for Rec Complex- Pool be approved and presented to
Council on February 24, 2014.
• Carried
Rec Complex—Arena
Moved by Councillor McLean
That the 2014 Capital budget for Rec Complex- Arena be approved and presented to
Council on February 24, 2014.
Carried
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35
city v¢ ir Executive (Budget) Committee
;-=' Meeting Minutes
IMF 4011101 Thursday, February 13, 2014
9:00 am
Main Committee Room
Museum
•
Moved by Councillor McLean
That the 2014 Capital budget for Museum be approved and presented to Council on
February 24, 2014.
Carried
City Development-Admin
Moved by Councillor Dickerson
That the 2014 Capital budget for City Development- Admin be approved and
presented to Council on February 24, 2014.
Carried
Library
A brief discussion period took place regarding the possibility of alternative flooring
materials with staff providing clarification to concerns raised.
Moved by Councillor Dickerson
That the 2014 Capital budget for Library be approved and presented to Council on
February 24, 2014.
•
• Carried
Review and Recommendations of the 2014 Current Budget
CAO — Admin
Discussion period ensued with respect to funds to cover assessment appeals. Members
noted some concerns with shifting of the tax burden off of commercial and onto residential.
Moved by Councillor Pickles
That the Current budget for CAO —Admin, Customer Care Centre, Human Resources,
Health & Safety be approved and presented to Council on February 24, 2014.
Carried
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Citq 00 Executive (Budget) Committee
Meeting Minutes
MOB I L Thursday, February 13, 2014
9:00 am
Main Committee Room
Fire Protection
Discussion ensued with concerns raised regarding overtime.
Moved by Councillor Dickerson
That the Current budget for Fire Protection, Emergency Operations be approved and
presented to Council on February 24, 2014.
Carried
Corporate Services
Discussion ensued with respect to the sound system upgrades in the Council Chambers.
Moved by Councillor Dickerson
That the•Current budget for Corporate Services, Finance, Supply & Services, Information
Technology, Legal & Legislative Services, Clerks Office, Records Management &
Elections, Print Shop/Mail Room, By-law and Animal Services be approved and presented
to Council on February 24, 2014.
Carried
Engineering & Public Works
Moved by Councillor Dickerson
That the Current budget for Engineering Services—Admin, Crossing Guards and
Development Control be approved and presented to Council on February 24, 2014.
Carried
Operations & Fleet Services
Discussion ensued with staff being requested to look into the costs of the ice rink and what
percentage is offset by donations.
Moved by Councillor Ashe
That the Current budget for Operations—Admin, Property Maintenance, Operations—
Municipal Garage, Roads, Sidewalks, Streetlights, Parks be approved and presented to
Council on February 24, 2014. .
11
37
City Executive (Budget) Committee
abw
Meeting Minutes
z am ��i
SO S'O-- M Thursday, February 13, 2014
9:00 am
Main Committee Room
Carried
Culture & Recreation
A question and answer period ensued with respect to telephone costs, accessibility for the
door in the parking garage, a wireless system for the Council Chambers. Staff were
requested to provide a breakdown of costs for the Santa Claus and Easter parades.
Moved by Councillor Dickerson •
That the Current budget for Culture & Recreation -Admin, Civic Complex, Senior Centre,
Programs, Dunbarton Pool, Don Beer Arena, Community Centres, Recreation Complex—
Central Core, Pool and Arenas, and Museum be approved and presented to Council on
February 24, 2014.
Carried
City Development—Admin
Discussion ensued with staff providing clarification with respect to conference costs as well
as outside agencies. •
Moved by Councillor Dickerson
That the Current budget for City Development—Admin, Planning & Design, Building
Services, Sustainability, Economic Development, Committee of Adjustment and Heritage
Pickering be approved and presented to Council on February 24, 2014.
Carried
Committee took a 15 minute recess and reconvened at 3:30 pm.
Libraries
Moved by Councillor Dickerson
That the Current budget for Libraries be approved and presented to Council on February
24, 2014.
Carried
12
38
city 00 µ Executive (Budget) Committee
Meeting Minutes
Thursday, February 13, 2014
•
9:00 am
Main Committee Room
General Government Summary
Moved by Councillor McLean
That the Current budget for General Government,Summary, Mayor Ryan, Councillor
O'Connell, Councillor McLean, Councillor Rodrigues, Councillor Ashe, Councillor
Dickerson, Councillor Pickles, Council Support and Purchased Services be approved, and
presented to Council on February 24, 2014.
Carried Later in the Meeting
(Refer to following motions)
Moved by Councillor O'Connell
Councillor O'Connell proposed the following changes to her budget:
Council Communication — reduce by $1,500 to $4,500
Reception, Promotion & Special Events— reduce by$2,000 to $2,500
Outside Agencies— reduce by $1,800 to $3,000
Carried
Moved by Councillor McLean
•
Councillor McLean proposed the following changes to his budget;
•
Council Compensation — reduce by $3,000 to $3,000
Reception, Promotion & Special Events— reduce by $3,500 to $1,000
Outside Agencies— reduce by $3,500 to $1,300
Carried
The Main motion was then Carried as amended.
Grants
Discussion period ensued with questions raised regarding one time grants for
organizations, the allocation of funds and what policies may be in place in the event of an
organization disbanding. Members requested further information with respect to the
criteria for allocating funds, more accountability and the creation of a registry for
community organizations to provide a clear understanding of where the funds are going
and also to have the information publicized.
13
39
Executive (Budget) Committee
Meeting Minutes
KOMS Thursday, February 13, 2014
9.:00 am
• Main Committee Room
•
Moved by Councillor Dickerson
That the Current budget for Grants as amended be approved and presented to Council on
February 24, 2014.
Carried Later in the Meeting
(Refer to Following Motions)
Moved by Councillor Dickerson
That a one time grant in the amount of$200 be allocated to the Royal Canadian Legion
Branch 606.
•
Carried
Moved by Councillor Dickerson
That a one time grant in the amount of$5,000 be allocated to the South Pickering Seniors
Club.
Carried
Moved by Councillor Dickerson
That a one time grant in the amount of$20,000 be allocated to the Pickering Auxiliary
Rescue Association (PARA).
Carried
It was suggested that PARA be contacted to provide a delegation at the February 24th
Council meeting to provide' Members with details regarding the organization.
Councillor O'Connell requested staff look into previous years for the Waterfront
Regeneration Trust, noting this item used to be included in the annual budget.
User Fees
Moved by Councillor Dickerson •
That the Current budget for User Fees be approved and presented to Council on February
24, 2014.
Carried
14
40
C;fy 04 Executive (Budget) Committee
Meeting Minutes
-_am ta Thursday, February 13, 2014
9:00 am
Main Committee Room
(V) Adjournment
Moved by Councillor O'Connell
The meeting adjourned at 4:30 pm.
•
•
•
15
41
•
Cif,/ 00 == Special Council Meeting Minutes
� �— February 13, 2014
Thursday, ry ,
5:00 pm
Council Chambers
Present: -
Mayor Ryan
Councillors:
K. Ashe -
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
T. Melymuk - Director, City Development
B. Douglas - Fire Chief
D. Shields - City Clerk
R. Michaud - (Acting) Coordinator, Records & Elections
(I) Disclosure of Interest -
No disclosures of interest were noted.
•
(II) Correspondence
•
Corr. 04-14
Nicole Wellsbury
Manager of Legislative Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South
Ajax, ON L1S 2H9
•
Resolution # 179/14
Moved by Councillor McLean
Seconded by Councillor O'Connell
1
42
c;fy 04 Special Council Meeting Minutes
Thursday, February 13, 2014
•
5:00 pm
Council Chambers
That Corr. 04-14 received from Nicole Wellsbury, Manager of Legislative
Services/Deputy Clerk, Town of Ajax with respect to the Duffin Creek Water
Pollution Control Plant Outfall EA be endorsed.
Carried Unanimously on a
Recorded Vote
Request from Councillor O'Connell to provide direct distribution to the itemized list
noted as Item 5 in the recommendations.
(III) Confirmatory By-law
By-law Number 7333/14
Councillor Dickerson seconded by Councillor Pickles moved for leave to introduce
a By-law of the City of Pickering to confirm those proceedings of the Council of
The Corporation of the City of Pickering at its Special Meeting of Council of
February, 13, 2014..
Carried
(IV) Adjournment •
The meeting adjourned at 5:08 pm.
•
Dated this 13th day of February, 2014
Mayor David Ryan
•
Debbie Shields
City Clerk
. r
2
43
Cali 00
PICKERING
February 24, 2014
Delegations
1. Jim Dike
Re: Report FIN 05-14
2014 Current & Capital Budget
2. Keith Falconer
Re: Notice of Motion Regarding Referendum Question &
2014 Current & Capital Budget
City 00
PICKERING February 24, 204
Correspondence Pages
1. Corr. 04-14 Motion for Direction
Lon Harnish 46
. 'Pickering RibFest Chairperson
Rotary Club of Ajax
314 Harwood Ave. South, Box 21022
Ajax, ON L1 S 7H2
Letter received from Lon Harnish, Pickering RibFest Chairperson, seeking
Council support for the Pickering RiFest event to be held from May 30th through
June1, 2014 to be a pet-free event.
2. Corr. 05-14 Motion for Direction
Dave Marlowe 47
Accessibility Co-ordinator
City of Pickering
Correspondence received from Dave Marlowe, Accessibility Co-ordinator,
seeking Council direction with respect to a motion passed at a meeting of the
Accessibility Advisory Committee on January 22, 2014. The motion is seeking
support with respect to extending the current Ontario Building Code
requirements for barrier-free door opening devices for all new residential
contstruction.
45
ROTARY CLUB OF AJAX www•ajaxrotary.orq
()TAN 4 4 www.pickeringribfest.com
(71 it 314 HARWOOD AVE. S.
P.O. BOX 21022 �p r r - 0 It/9
r " I AJAX, ON L1S 7H2
s 'y, �P
I, R/VAT�� CULTURE&RECREATION DIVISION
ORIGINALTO:
•
COPY TO: RECEIVED a �
FILE NOS
- ABE1'TO
O ci J
'J CIRCULATE
COriR. � 9 M • � yOUNCIL
January 10,2014 __-- _:.. -. �"
��APR.ACTfON F cp.o —
T�;;�FP SERVICES
m0-1-,o.^ -fOr bi rec_4-■p er MF_ HUMAN RESOURCES
City of Pickering MPE• RE
GO Marisa Carpino FAC ;• P.
• RATIONS PL N SUSTAIN
Pickering Civic CompleX EP,vISORS PLAN&DEV
One The Esplanade
Pickering, ON L 1 V 6K7
Attn: Mayor and City Council
RE: Pickering RibFest and Pets
Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's
RibFest. The dates of the event are May 30th thru to June 1st, 2014.
We wish to make this event a Pet-Free Event. Health and safety of all attending are our
main concerns for making this request.
Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as
a Pet-Free annual event. City Council has our assurance that if this request is approved,
we will take the steps to advertise this fact in all our advertising.
Your kind consideration to this request would be greatly appreciated.
Yours trul ,
•
Lon Harnish
Pickering RibFest Chairperson
255 Huntingwood Drive
Oshawa, ON L1J 7C6
H: 905-723-5478 B: 800-661-0243 ext 4146 F: 905-576-2919
Lon.harnish @cibc.ca
ROTARY FOUR-WAY TEST"Of the things we Think,Say or Do"
1. Is it the TRUTH? 2.Is it FAIR to all concerned? 3.Will it build GOODWILL and BETTER FRIENDSHIPS? 4.Will it be BENEFICIAL to all concerne$6
_ COC r.
ORIGINAL TO: CI)rj O 5_'
COPY TO:
Memo
VOINNONIX a_014
CORR FILE...
E APR.ACTION
�our.3�. �;t ►off Re e�.
To: Mayor Ryan and February 24, 2014
Members of Council
From: Dave Marlowe
Accessibility Co-ordinator
Copy: Accessibility Advisory Committee
Subject: Accessibility Motion Regarding Door Knobs •
- File: A-1410-006-13
At the January 22, 2014 meeting of the Accessibility Advisory Committee, staff was
directed to present a motion to Council for endorsement with respect to sending a
letter to the Province of Ontario requesting consideration of extending the current
Ontario Building Code requirements for barrier-free door opening devices.
The Accessibility Advisory Committee is seeking Council endorsement for the
following motion:
1. That City Council send a letter to the Ministry of Municipal Affairs and
Housing, requesting consideration of extending the.current Ontario Building
Code requirements for barrier-free door opening devices to include all new
residential building construction; and
2. That the City consider the use of lever style door hardware or other approved
barrier-free door opening devices for all doors within newly built City owned
buildings and when completing any retrofits to existing buildings.
•
DM
47
•
City oq
,,,,... :off;_.. -
PICKERING
February 24, 2014
COMMITTEE REPORTS
a) Joint Report JT 2014-01 of the Joint Planning & Development and Executive
Committee Pages
1. Director, City Development, Report PLN 04-14 1-10
Zoning By-law Amendment Application A 7/13
Recommendation
That Zoning By-law Amendment Application A 7/13, submitted by Picore Holdings
Limited, to permit a "Professional Office" use on lands municipally know as 1305
and 1315 Pickering Parkway, be approved, and that the draft Zoning By-law
Amendment as set out in Appendix Ito Report PLN 04-14 be forwarded to Council
for enactment.
•
2. Director, Engineering & Public Works, Report ENG 03-14 11-20
Multi-use Trail and Restoration along West Duffins Creek
Recommendation
1. That Report ENG 03-14 of the Director, Engineering & Public Works
regarding the construction of a section of the Multi-use trail and restoration
along the West Duffins Creek be received;
2. That Council approve the hiring of Toronto and Region Conservation
Authority (TRCA) in accordance with the City's Purchasing Policy 09.09;
3. That the quotation as submitted by the Toronto and Region Conservation
Authority (TRCA) for the construction of a section of the Multi-use trail in the
total amount of$188,076.64 (HST included) be accepted;
4. That the quotation as submitted by the TRCA for restoration work along the
West Duffins Creek in the total amount of$95,880.47 (HST included) be
accepted;
5. That the total gross project cost of$227,865.00 (HST included) including the
quoted amount and other associated costs and the total net project cost of
$205,200.00 (net of HST rebate) for the construction of a section of the Multi-
use trail be accepted;
48
6. That the total gross project cost of$105,469.00. (HST included) including the
quoted amount and other associated costs and the total net project cost of
$94,978.00 (net of HST rebate) for restoration works along the West Duffins
Creek be accepted;
7. That Council authorizes the Division Head, Finance &Treasurer to finance
the two projects as follows:
a. The sum of$205,200.00 to be funded by a contribution from the Region of
York for the construction of a section of the Multi-use trail;
b. The sum of$94,978.00 to be funded by a contribution from the Region of
York for restoration works along the West Duffins Creek; and
8. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
3. Director, Engineering & Public Works, Report ENG 04-14 - 21-27
Whtievale Master Drainage Plan Municipal Class Environmental Assessment
Recommendation
1. That Report ENG 04-14 of the Director, Engineering & Public Works
concerning the Whitevale Master Drainage Plan be received;
2. That Council endorse the March 2013 Whitevale Master Drainage Plan
completed by AECOM; and
3. That staff be authorized to implement the recommendations within the
Whitevale Master Drainage Plan subject to budget and further Council
approval for individual projects.
4. Director, Engineering & Public Works, Report ENG 05-14 28-44
Propsoed All-way Stop Maple Ridge Drive and
Maple Gate Road/Pebblestone Crescent
Recommendation
1. That Report ENG 05-14 of the Director, Engineering & Public Works
regarding the proposed installation of an all-way stop control at Maple Ridge
Drive and Maple Gate Road/Pebblestone Crescent be received;
2. That the attached draft by-law be enacted to amend Schedule "7" to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to address the proposed installation of all-way stop control at the
intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone
Crescent.
49
Calf 00
W- '`— February 24, 2014 •
PICKERING
•
NEW AND UNFINISHED BUSINESS PAGES
1. Director, Corporate Services City Solicitor, Report LEG 02-14 57-66
Council Code of Conduct
Annual Report
Recommendation
1. That the Annual Report of the Integrity Commissioner regarding the Council
Code of Conduct be received;
2. That the suggested commentary recommended by the Integrity
Commissioner noted in Attachment 1, be received and incorporated into the
Council Code of Conduct;
3. That the revised Disclosure Statement, Attachment 2, be approved; and
4. That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
2. Director, Corporate Services & City Solicitor, Report FIN 04-14 67-69
2014 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Recommendation
1. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor be
received; and,
2. That Report FIN 04-14 of the Director,.Corporate Services &City Solicitor
regarding the exclusion of certain expenses from the 2014 Budget be
• adopted in accordance with the provisions of Ontario Regulation 284/09 of
the Municipal Act, 2001.
3. Director, Corporate Services & City Solicitor, Report FIN 05-14 70-102
2014 Current and Capital Budget
Recommendation
1. That Report FIN 05-14 of the Director, Corporate Services & City Solicitor be
approved; and,
50
•
a) That the 2014 Current Budget expenditure for personnel costs, consisting
of salaries and wages (Account 1100), overtime (Account 1200) and
employer contributions (Account 1400), in the total amount of$47,907,085
be approved;
b) That the 2014 Gross Current Budget expenditures for City purposes in the
amount of$34,241,215 (excludes personnel expenditures) less estimated
current revenues of$29,153,225 (City Revenues of$27,807,225 plus
$1,146,000 for assessment growth plus supplementary taxes of$200,000)
and net transfer from the Rate Stabilization Reserve of$2,082,963 for City
operations be approved;
c) That the Capital from Current expenditure in the amount of$1,795,301
funded by $1,175,301 from property taxes and $620,000 from a transfer
from the Rate Stabilization Reserve be approved;
d) That the total final City levy under paragraphs a), b) and c) above, plus an
additional $85,000 for the Bridge Washing and Road Crack Seal Program, ,
for a total final levy of$52,172,413 being an increase of approximately
3.75% over the 2013 budget, be approved;
• 2. That the 2014 Capital Budget for the City of Pickering with a Gross
Expenditure of$52,950,440 be adopted as presented below;
a) That the following capital financing sources be approved as presented in
the 2014 Capital Budget:
Transfer from Current Fund to Capital $1,175,301
Fund
Transfers from Reserves:
- Rate Stabilization Reserve (7021) 3,933,992
- Vehicle Replacement Reserve 508,000
(7040) 278,500
- Replacement Capital Reserve
(4611)
- Financial Systems Reserve 125,000
(7049)
- Don Beer Arena Reserve (7033) 110,000
- Rec. Complex Core Reserve (7034) 81,000
- Rec. Complex Pool Reserve (7035) 60,000
. - Provision for Eastern Branch Library
Res (7042) 50,000
- Rec. Complex Arena Reserve (7036) 30,000
Transfers from Reserve Funds:
- Development Charges (7605 to 16,445,077
7621) 6,095,000
51
- Federal Gas Tax Funds (7505) 897,960
- City Share Dev. Charges Projects
(7022)
- Parkland Development (7502) 410,875
-Third Party Contribution (7501) 232,735
- Capital Works (7701) 140,000
Debt- 10 yr . 1,175,000
Debt - 15 yr 3,734,000
Debt - 20 yr 11,000,000
Internal Loan - 5 yr 192,000
Internal Loan - 10 yr 790,000
Provincial Grant- ODRAP 1,800,000
Provincial Grant- Municipal Road & 1,518,000
Infrastructure
Provincial Grant- Invest in Ontario 383,000
York Region Funding Agreement 1,785,000
Total $52,950,440
•
b) That total external debt financed by property taxes of $15,909,000 for the
projects identified in the 2014 Capital Budget, and as indicated in this
report, in the amount of $1,175,000 for a period not to exceed 10 years,
$3,734,000 fora period not to exceed 15 years and $11,000,000 for a
period not to exceed 20 years be approved;
c) That the Division Head, Finance &Treasurer, be authorized to bbrrow
external debt of$8,690,000 (for a period not to exceed 20 years) and that
these dollars be used to fund the shortfall in the Development Charges
Reserve Fund —Operations Centre component and that these funds be
applied to the construction of the new Operations Centre;
d) That the internal loans in the amount of $982,000 be undertaken at the
discretion of the Division Head, Finance &Treasurer;
e) That projects identified in the 2014 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
f) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Division Head, Finance &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2014 '
Capital Budget to be financed through the issuance of debt, may, at the
52
discretion of the Division Head, Finance &Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
h) That the Division Head, Finance &Treasurer, be authorized to make
draws from Reserve and Reserve Funds for projects included in the
approved capital budget up to the amount approved;
i) That the Division Head, Finance &Treasurer be authorized at his
discretion to apply any excess funds obtained through the issuance of
debentures as provided for under Section 413 of the Municipal Act, 2001
as amended; -
3. That the Division Head, Finance &Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 50% to the Rate
Stabilization Reserve (7021), and 50% to the City Share DC Projects
Reserve (7022);
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000;
4. That the Division Head, Finance &Treasurer be authorized to make any
changes or undertake any actions necessary, including funding any shortfall
in the Property Tax Write-off account (2134.0000.0000) from a transfer from
the Contingency—Assessment Appeal Reserve; and in order to ensure that
the budget plan accommodates any reallocation of 2014 current operating
expenditures and revenues resulting from any reorganization and to reflect
any adjustment in taxes or tax rates due to Provincial tax policy changes;
5. That the Division Head, Finance &Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund
over expenditures for approved projects funded from the same source(s);
6. That the Division Head, Finance &Treasurer be authorized at his discretion
to close any prior year's capital expenditure accounts and to first apply any
excess funding from property taxes to any over expenditure in other accounts
and to secondly transfer any remaining excess funding back to the original
sources of funds;
7. That the Division Head, Finance &Treasurer be authorized to fund the
shortfall in the Pickering Parkway Realignment project (5321.1006) estimated
to be $150,000 as follows: (i) $129,000 from unspent funds from the 401
Pedestrian Bridge-Town Centre to GO Station project (5323.0501) and (ii)
$21,000 from the 2013 surplus;
8. That the Division Head, Finance &Treasurer be authorized at his discretion
to close any consulting account expenditure and corresponding revenue
53
source that is over three years from the original purchase order date of
issuance;
9. That the Division Head, Finance &Treasurer be authorized at his discretion
to re-finance any capital expenditures that failed to meet the Federal Gas Tax
reporting criteria from other sources including transfers of funds from
reserves and reserve funds;
10. That the Division Head, Finance &Treasurer be authorized to:
•
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
b) Sign leases or rental agreements on the City's behalf for the provision of
vehicles or equipment required for temporary use during periods of
equipment breakdown or repair or during periods of increased need (e.g.
inclement weather);
c) Restate the 2014 Current Operating and Capital Budgets to reflect: any
Council changes made at the February 24th Council meeting; any
reorganization or personnel account changes (salary, benefits & overtime)
as a result of salary increases or negotiated labour settlements;
11. That the Property Maintenance budget for Outside Agency Services (account
2132.2399.0000) be increased by $60,000 to $379,116 to reflect higher than
anticipated ice storm expenditures, with the additional cost be offset by a
•
corresponding increase to the revenue account Provincial Grant - ODRAP
(1623.2132.0001);
12. That the Division Head, Finance &Treasurer be authorized to draw from the
Rate Stabilization Reserve sufficient funds to cover any current budget deficit
as a result of senior level government funding shortfall directly related to the
ice storm recovery;
• 13. That the Division Head, Finance &Treasurer be authorized to draw up to
$450,000 from the Rate Stabilization Reserve to match senior government
grant funding for the capital expenditures related to the tree canopy
replacement;
14. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2014
Current Budget;
15. That the Division Head Finance &Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the
year in order to maintain a reasonable level of reimbursement with any
increase in cost being met from under expenditures in other accounts;
54
1
16. That Council approve the continuing engagement of the firm of Watson
and Associates to be used for Development Charge issues, financial studies
related to Seaton and/or Duffin Heights;
17. That the Division Head, Finance &Treasurer be authorized to transfer any
funds received from the sale of Duffin Heights Lands in excess of total
financial commitments to the Rate Stabilization Reserve;
18. That Council approve the exemption of the artificial turf field capital project
(5780.1416.6129) from the Fair Wage Policy for Industrial, Commercial and
Institutional Construction contracts (FIN 070);
19. That the Division Head, Finance &Treasurer be authorized to initiate or
defend any assessment appeals necessary to protect the City's interests
including the engagement of the firm Nixon Fleet & Poole LLP and the firm of
Municipal Tax Equity Consultants;
20. That the Division Head, Finance &Treasurer be authorized to transfer any
revenue funds remaining that have not been used to offset the account
expenditure in account 2620.5320.0002 to the Reserve for Sustainable
Initiatives;
,21. That the General Government Grant expenditure for Eurasian Water-milfoil
program in the amount of$21,875 be subject to an additional expenditure
approval by Council before the release of funds;
22. That Council recommend to the new incoming Council in December, 2014
that the 2015 budget be developed with the following budget guidelines:
a) That the draw from the Rate Stabilization Reserve be reduced by at least
1% of the 2014 taxation levy;
•
b) That a Roads and Bridges Reserve Fund be established and that the 2015
budget include a contribution of$500,000 to this reserve fund;
c) That the above two recommendations be identified as the City's top two
financial priorities;
23. That Council authorize staff to update the Parkland Conveyance By-law
5373/98 to require that, pursuant to the Planning Act(Ontario) 2% of the land
being developed or redeveloped for commercial or industrial purposes be
conveyed to the City for park or other public recreational purposes, or to
require cash-in-lieu of parkland, so that the approach to parkland conveyance
approved within the Seaton Development area will become the standard for
the rest of Pickering;
24. That the Division Head, Finance &Treasurer be authorized to fund any
SaveOnEnergy incentive funding shortfall from a transfer from Federal Gas
Tax reserve fund or from the Contingency account; •
55
25. That any funds remaining unspent in account 5719.1405.6183 (General
Accessibility Upgrades), at the end of any fiscal year be transferred to the
Reserve for Accessibility Initiatives; and,
26. That the appropriate staff of the City of Pickering be given authority take the
necessary actions to give effect thereto.
4. Director, Engineering & Public Works, Report ENG 02-14 103-111
Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
Tender No. T-21-2013
Recommendation
1. That Report ENG 02-14 of the Director, Engineering & Public Works
regarding the Amberlea Creek Pedestrian and Sanitary Sewer Replacement
be received;
•
2. That Tender No. T-21-2013 submitted by Hawkins Contracting Services
Limited in the amount of$222,640.51 (HST included) be accepted;
3. That the total gross project cost of$296,204.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$266,740.00 (net of HST rebate) be approved;
.4. That Council authorizes the Division Head, Finance & Treasurer to finance
the project in the amount of$266,740.00 as follows:
a) The sum of$130,000.00 as provided for in the 2013 Property Maintenance
Capital Budget to be financed by a five-year internal loan;
b) The sum of$80,217.00 through a contribution from the Region of Durham;
c) The sum of$56,523.00 to be included in the 2014 Property Maintenance
Capital Budget, and to be funded from property taxes;
5. That a copy of this report be forwarded to the Region of Durham.
6. Further that the appropriate officials of the City of Pickering be authorized to
take the necessary actions to give effect thereto.
•
56
C,t j of Report to
Council
PICKERING Report Number: LEG 02-14
Date: February 24, 2014
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Council Code of Conduct
Annual Report
- . File: A-1400
•
Recommendation:
1. That the Annual Report of the Integrity Commissioner regarding the Council Code
of Conduct be received;
2. That the suggested commentary' recommended by the Integrity Commissioner
noted in Attachment 1, be received and incorporated into the Council Code of
Conduct; .
3. That the revised Disclosure Statement, Attachment 2, be approved; and
4. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
Executive Summary: On March 26, 2012 the Council of the City of Pickering.
approved a Code of Conduct to enhance the transparency and accountability with
which Members of Council conduct themselves.
On July 9, 2012, the Council of the City of Pickering appointed Suzanne Craig as
Integrity Commissioner.
City staff, in consultation with the Integrity Commissioner, prepared and implemented
appropriate policies and procedures to give effect to the Code of Conduct as of January
1, 2013. .
Financial Implications: n/a
Discussion: Over the past year, the City has worked with the Integrity
Commissioner implementing the Council.Code of Conduct and educating Council, staff
and the public on the procedures and interpretation of the Code.
57
Report LEG 02-14 February 24, 2014
Subject: Council Code of Conduct—Annual Report Page 2
Members of Council have submitted Disclosure Statements for gifts, as defined within
the Code of Conduct Policy, to the Integrity Commissioner on a monthly basis. All
• Disclosure Statements are a matter of public record.
The Integrity Commissioner has investigated complaints and educated Council, staff
and the public throughout the year.
The Integrity Commissioner has submitted her Annual Report (Attachment 1) for review ,
and consideration of recommended updates/commentary to the Code of Conduct.
Also throughout the year, we have determined that the Disclosure Statement needs to
be changed in order for Council to report-on gifts with more detail. Staff and the
Integrity Commissioner therefore recommend an updated Disclosure Statement in the
form included as Attachment 2.
Attachments:
1. Integrity Commissioner Annual Report
2. Revised Disclosure Statement
Prepared By: App,•v:d/Endorsed By:
•
•
Debbie Shields Paul B'•io i
City Clerk Directs r, Corpo ate Services &
City So • • or
DS
Recommended for the consideration
of Pickering .ty Counc'I •
I //, . 27, 2_o(4
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
58
ATTACHMENT#6_L_Tp REPORT# �= b -
.of.
January 9,2014
The Honourable Mayor Dave Ryan
Members of Pickering City Council
• City of Pickering
Pickering, Ontario
I present to you the Office of the Integrity Commissioner Annual Report 2013 which
covers the period January 1,2013 to December 31,2013.
Respectfully,
Suzanne Crai
Integrity Commissioner
•
•
•
•
1
•
59
•
Commissioner's Remarks
This is the first Annual Report submitted to City Council since I was appointed as
Integrity Commissioner for the City of Pickering in July 9, 2012,by Resolution#103/12.
It covers the period July 2012 to December 31, 2012 and January 1, 2013 to December
31,2013.
The Office of the Integrity Commissioner was established with the view to developing
rules around ethical conduct for elected officials so that they may carry out their duties
with impartiality and equality of service to all,recognizing that as leaders of the
community,they are held to a higher standard of behavior and conduct.
The mandate of the Integrity Commissioner is to ensure that the code of behaviour and
ethics governing elected officials is objectively and effectively applied,which may
include:
• Conducting inquiries into requests made by a member of the public,Council,or a
Member of Council,into whether a Member of Council has contravened any
applicable code of conduct;
• Providing written and oral advice to individual Members of Council about their
own situation under the Code and other policies and protocols governing the
ethical behaviour of Council;
• Publishing an annual report on the work of the Office of the Integrity
• Commissioner,including in general terms,the advice rendered and complaints
received and disposed of and
• • Working with the Legislative Services Division and Clerk's Office to review
current policies and procedures,the Code of Conduct of Members of Council as
well as,developing confidentiality,accountability and transparency rules
regarding City Council.
Since being appointed in July 2012,in addition to responding to inquiries from City
Council Members,City staff and the public and adjudicating formal and informal Code
compalints,I have worked with Legislation Services and the City Clerk's Office to draft
and develop policy and guidance documents to supplement Code rules,Delivered 2 Code
of Conduct Information Sessions for Members of City Council,Drafted a Gifts and
Benefits Commentary to the Code and reviewed Council Member Disclosure Statements.
To ensure my continued receipt of current information relating to Ethical Decision-
Making in municipal government,I have attended the bi-annual meetings of the
Municipal Integrity Commissioner of Ontario. There are currently approximately 22,
municipal governments that have appointed an Integrity Commissioner.
2
60
1. Activities of the Office of the Integrity Commissioner: July 9, 2012 —
December 31,2012
As I was appointed in July 2012 'pursuant-to Resolution #103/12, the period up to
December 31, 2012 was spent developing policy and guidance documents to supplement
the Code of Conduct rules and complaint procedure.
2. Activities-of the Office of the Integrity Commissioner: January 1, 2013 =
December 31,2013
The Office received 2 informal complaints and 2 formal complaints under the Code rules.
In addition, the services of the Office were employed in providing information, advice •
and recommendations on Code compliance to members of the public, City staff and
Members of Council.
In 2013, I received 3 inquiries from the public, 8, inquiries from City staff and 17
inquiries from Members of Council. I have no data against which to measure the statistics
in relation to activities of this Office, however, most inquiries sought clarification on
Code rules and did not relate to complaints.
TABLE 1
Office of the Integrity Commissioner Code Activities
Code Complaints and Inquiries
,Jan—Dec 2013
Formal complaints L2
Informal complaints 2*
Inquiries on Code
, application
From the public i3
From City staff 8
•
From Members of Council 117
Total Code-related . 28
•
*Formal and informal complaints were mediated and therefore,no report was submitted to Council
3. Statement of Expenditures
July 2012—December 2013
Salary 4,377.48* •
*Total for Integrity Commissioner services,including mileage under City.mileage policy
3
61
I __ i
•
4. Jurisdiction: Education and Outreach
The Code applies to the Mayor and all Members of Council. The mandate of the
Integrity'Commissioner is to ensure that the rules of the Code governing elected public
officials are objectively communicated and applied. The Complaint Protocol for the
Code of Conduct outlines the direction that the Integrity Commissioner takes when a
complaint,including any supporting affidavit,is not, on its face,a complaint with.respect
to non-compliance with the Code of Ethical Conduct. It has been my experience to date,
that emphasis should.be placed on proactive education and the development of Code
commentary to facilitate a better understanding and commitment by each Member of
Council of their roles and responsibilities under the Code.
An analysis of the questions received demonstrates that it would be useful to have
commentary around rules of the Code, as new situations arise, in the changing
environment of the City, generally speaking in the area of gifts and benefits,.disclosure
statement and benevolent activities. I am pleased to report that Members of Council have
pro-actively sought input from this Office prior to making decisions regarding their day-
to-day official duties.
While the punitive element of a Code is not to be overlooked, the real strength of an
ethics document can be seen in how effectively it is utilized by stakeholders to ensure the
intended outcomes are achieved. As stated by the Integrity Commissioner of Ontario in
her 2010 Annual Report, "[i]ncreasing awareness of the Integrity Commissioner's work
can contribute to confidence in government". In my work to date with Members of City
Council and staff of the Legislative Services and the City Clerk's Departments I have
witnessed a demonstrated desire on the part of elected officials and administrative
executives to realize the full potential and benefits of ethical decision-making through
their commitment to an effective application of the Code rules.
5. Sample Suggested Commentary
01.01 Definitions
Commentary:
"legitimate municipal purpose"when used in this Code means that the activity or event
in which the Member participates relates in the first instance and directly, to the
fulfillment of duties as a Member of Pickering City Council and not in relation to a private
• interest or individually to that Member of Council.
•
4
62
04.02 Gifts and Participation at Events
Commentary:
Gifts and benefits are often received by Members in the course of their duties,and
attendance at public functions is expected and considered a legitimate part of their role.
The object of this rule is not to prohibit Members from participating in events in their
community, but rather to provide transparency around the receipt of incidental gifts and
benefits, where the total value may be perceived as potentially influence decision
making. Maintaining a public record of Member disclosure statements functions as a
transparency tool and not an impediment to Member participation at community
events.
Personal integrity and sound business practices require that relationships with vendors,
contractors, or others doing business with the City, be such that no Member of Council is
perceived as showing favoritism or bias toward the vendor,contractor or other. Each
Member of Council is accountable to the public and should
Commentary:
When a Member receives an invitation to attend an event where the invitation is
connected directly with the performance of the Member's duty as an official City
representative,the attendance and participation at the event is not considered to be a
gift. Attendance is considered to be the fulfillment of an official function or duty.
When a Member receives an invitation to attend an event in his or her capacity as an
individual Member of Council and not as an official City representative,receipt of the
food and beverages consumed at lunches, dinners charity fundraisers,banquets,
receptions,ceremonies or similar events,is deemed to be a gift or benefit under the Code
and triggers the requirement of filing a'disclosure statement if the value of the gift or
benefit exceeds the monetary threshold set by the Code.
Commentary:
This Code recognizes that Members of Council are community leaders and may, within
the rules of City Expense policies,lend their support to and encourage community
donations to registered charitable and Not-for-profit groups; urge constituents,business
5
•
63 -
•
•
and other groups to support community events and advance the needs of a charitable
organization put on by others in the City,in addition to collaborating with the City of
Pickering and its agencies to hold community events.
Members of Council should not handle any funds on behalf of any organizations or
community group and should remain at arm's length from the financial aspects of these •
community and external events.
Recommended clarification:
Rule 21.02 should indicate that it is the responsibility of the Integrity Commissioner to
determine whether a complaint is frivolous,vexatious or made in good faith and
whether there are grounds for an investigation.
6. Closing Remarks
2014 is an election year for municipalities in Ontario.Many municipal organizations
have been the focus of some most eventful occurrences.While I will not comment on the
behavior of Members of other municipal Councils,I can state that Members of Council of
the City of Pickering have sought advice from me in relation to Code rules and have
respectfully adhered to my recommendations on compliance with the current Code.
As I have stated in the past in relation to the role of an Integrity Commissioner, it is up to
Council and not me, to determine how relevant the Code of Conduct will be and the
standards to be set under the ethics document. My role is to apply the rules of the Code.
In my view, the Code currently requires commentary to clarify the policy objectives of
the document. While there are some minor revisions that should be made to the Code, in
an effort to not politicize the document, I will make recommendations on amendments to
the Code after the 2014 election.
Respectfully ultted by:
Alp
■
-zarine C
Integrity Commissioner
6 •
64
Copies of this and other Office of the Integrity Commissioner
publications are available by contacting the office at:
1
Mailing Address:
City of Pickering
One The Esplanade
Pickering,ON L1V 6K7
Telephone 905.420.4660 ext.2280
•
Email:integritypickering a.gmail.com
This report is also available in PDF format available at
7
65
ATTACHMENT# ` TO REPORT# o -14
j .of.
PICKERING Council Member Disclosure Statement
1. Description of Gift/Benefit received:
2. Date Received:
3. Name of individual or organization from whom Gift/Benefit was received:
4. Estimated amount:
5. Additional Information:
Member.
Signature:
Date:
66
•
cliff DO .. Report To
• Council
PICKERING Report Number: FIN 04-14
Date: February 24, 2014
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2014 Current Budget and Financial Statements
Excluded Expenses Reporting as Required by Ontario Regulation 284/09
Recommendation:
1. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor be
received; and,
2. That Report FIN 04-14 of the Director, Corporate Services & City Solicitor
regarding the exclusion of certain expenses from the 2014 Budget be adopted in
accordance with the provisions of Ontario Regulation 284/09 of the Municipal
Act, 2001.
Executive Summary: Under Ontario Regulation 284/09, municipalities are required
to report on whether amortization expense, post-employment benefits and other
expenses are included in the annual current budget. This Regulation allows a
municipality to exclude estimated expenses for these items from the 2014 annual
budget, however, the municipality is required to report on the financial effects. The
required reporting provides a reconciliation between the budget preparation.method
(cash flow) and the Public Sector Accounting Board (PSAB) standards for financial
statement reporting purposes. Adoption of this report by Council fulfills the reporting
requirements of the Regulation:
Financial Implications: . There is no financial impact from the exclusion of these
expenses as the annual budget is prepared on a cash flow basis. This document
provides an accounting reconciliation between the two reporting methods employed in
the annual Current Budget and the 2014 Audited Financial Statements.
Discussion: Ontario Regulation 284/09 (0. Reg. 284/09) under the Municipal Act,
2001, S.O. 2001, C. 25 as amended, allows a municipality to exclude expenses from
the-2014 Budget for the following:
•
i Amortization expenses -
ii Post-employment benefit expenses
Starting with the 2009 year end, accounting standards and reporting requirements have
changed dramatically; most significantly with the introduction of tangible capital asset
accounting. The new accounting standards, however, do not require budgets to be
67
Report FIN 04-13 Date: February 24, 2014
Subject: 2014 Current Budget and Financial Statements Page 2
Excluded Expenses Reporting as Required by Ontario
Regulation 284/09
prepared on the same basis. The City of Pickering, like most municipalities,continues
to prepare budgets on the traditional cash basis, which provides a clear and concise
understanding of critical budget information.
The annual budget process is an important municipal exercise that considers plans for.
the current and future activities of the City. One of the main outcomes of this process is
to set the tax rate which Council is asked to approve. The tax rate is determined by the
cash basis of accounting and does not include PSAB reporting requirements or accrual
accounting and accounting for non-financial assets and liabilities such as amortization
(depreciation) and post-employment benefits.
Amortization Expenses
By definition, amortization expense, frequently referred to as depreciation, in its simplest
terms, is defined as the annual expense or use of the asset over its estimated useful
life. Amortization expense is a tool used by financial professionals to predict the future
annual financial commitment required for asset replacements. For 2014, the estimated
amortization expense is $9.999 million, based upon net assets of$192.6 million.
Post-Employment Benefit Expense
Post-Employment Benefit expense represents the change in the accrued benefit liability
for both post-retirement extended healthcare benefits and accrued sick leave
entitlement. Since the City is self insured for the purpose of workplace injury claims, it
also represents the accrued liability for Workplace Safety, and Insurance Act Benefits.
PSAB standards do not require liabilities associated with these benefits to be fully
funded, however, actuarial reviews are conducted to estimate these unfunded liabilities
which are projected to increase by approximately $539,400 for 2014.
Financial Summary
The estimated change in the accumulated surplus of the City for 2014 resulting from the
exclusion of these expenses from the budget is as follows:
PSAB Additions to 2014 Budget (Reduces Surplus — expenses that were
excluded)
Amortization $9,999,154
Post-Employment Benefits 539,400
Total PSAB Additions • $10,538,554
68
Report FIN 04-13 Date: February 24, 2014
Subject: 2014 Current Budget and Financial Statements Page 3
Excluded Expenses Reporting as Required by Ontario
Regulation 284/09
PSAB Reduction to 2014 Budget(Increases Surplus)
Tangible.Capital Asset Acquisition $(13,808,828)
Debt Principal Payments (3,645,880)
Total PSAB Reductions $(17,454,708)
Net (Increase) Decrease in Accumulated Surplus $(6,916,154)
Attachments: Not applicable
•
Prepared By: Approved / Endorsed By:
James Halsall Stan Karwowski
Manager, Budgets & Internal Audit Division lid, Finance &Treasurer
- L
Paul Bigio
Director, Corpora - Services & City Solictor
Recommended for the consideration of
Pickering City Council .
24 zot4
1
Tony Prevedel, P.Eng.
Chief Administrative Officer
69
Cif,, Report To
Council
PICKERING Report Number: FIN 05-14
Date: February 24, 2014
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: 2014 Current and Capital Budget
Recommendation:
1. That Report FIN 05-14 of the Director, Corporate Services & City Solicitor be
approved; and,
a) That the 2014 Current Budget expenditure for personnel costs, consisting
of salaries and wages (Account 1100), overtime (Account 1200) and
employer contributions (Account 1400), in the total amount of$47,907,085
be approved;
b) That the 2014 Gross Current Budget expenditures for City purposes in the
amount of$34,241,215 (excludes personnel expenditures) less estimated
current revenues of$29,153,225 (City Revenues of$27,807,225 plus .
$1,146,000 for assessment growth plus supplementary taxes of$200,000)
and net transfer from the Rate Stabilization Reserve of$2,082,963 for City
operations be approved;
•
c) That the Capital from Current expenditure in the amount of$1,795,301
funded by $1,175,301 from property taxes and $620,000 from a transfer
from the Rate Stabilization Reserve be approved;
• d) That the total final City levy under paragraphs a), b) and c) above, plus an
additional $85,000 for the Bridge Washing and Road Crack Seal Program,
for a total final levy of$52,172,413 being an increase of approximately
3.75% over the 2013 budget, be approved;
2. That the 2014 Capital Budget for the City of Pickering with a Gross Expenditure of
$52,950,440 be adopted as presented below;
a) That the following capital financing sources be approved as presented in
the 2014 Capital Budget:
70
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 2
Transfer from Current Fund to Capital Fund $1,175,301
Transfers from Reserves:
•
- Rate Stabilization Reserve (7021) 3,933,992
-Vehicle Replacement Reserve (7040) 508,000
- Replacement Capital Reserve (4611) 278,500
- Financial Systems Reserve (7049) 125,000
- Don Beer Arena Reserve (7033) 110,000
- Rec. Complex Core Reserve (7034) 81,000
- Rec. Complex Pool Reserve (7035) 60,000
- Provision for Eastern Branch Library
Res (7042) 50,000
- Rec. Complex Arena Reserve (7036) 30,000
• Transfers from Reserve Funds:
- Development Charges (7605 to 7621) 16,445,077
- Federal Gas Tax Funds (7505) 6,095,000
- City Share Dev. Charges Projects (7022) 897,960
- Parkland Development (7502) 410,875
-Third Party Contribution (7501) 232,735
- Capital Works (7701) 140,000
Debt - 10 yr 1,175,000
Debt - 15 yr 3,734,000
Debt - 20 yr 11,000,000
Internal Loan - 5 yr 192,000
Internal Loan - 10 yr 790,000
Provincial Grant- ODRAP 1,800,000
Provincial Grant-.Municipal.Road & 1,518,000
Infrastructure
Provincial Grant- Invest in Ontario 383,000
York Region Funding Agreement 1,785,000
Total $52,950.440
b) That total external debt financed by property taxes of $15,909,000 for the
•projects identified in the 2014 Capital Budget, and as indicated in this
report, in the amount of $1,175,000 for a period not to exceed 10 years,
$3,734,000 for a period not to exceed 15 years and $11,000,000 for a
period not to exceed 20 years be approved;
71
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 3
c) That the Division Head, Finance & Treasurer, be authorized to borrow
external debt of$8,690,000 (for a period not to exceed 20 years) and that
these dollars be used to fund the shortfall in the Development Charges
Reserve Fund — Operations Centre component and that these funds be
applied to the construction of the new Operations Centre;
d) That the internal loans in the amount of $982,000 be undertaken at the
discretion of the Division Head, Finance & Treasurer;
e) That projects identified in the 2014 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
f) That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Division Head, Finance &
Treasurer, be used to apply towards additional principal repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2014
Capital Budget to be financed through the issuance of debt, may, at the
discretion of the Division Head, Finance &Treasurer, be financed through
internal loans, current or capital funds or a combination thereof;
h) That the Division Head, Finance & Treasurer, be authorized to make draws
from Reserve and Reserve Funds for,projects included in the approved
capital budget up to the amount approved;
i) That the Division Head, Finance & Treasurer be authorized at his discretion
to apply any excess funds obtained through the issuance of debentures as
provided for under Section 413 of the Municipal Act, 2001 as amended;
3. That the Division Head, Finance & Treasurer be authorized to transfer:
a) Any surplus current,operating funds at year-end in excess of approximately
$125,000 in the following ratio: 50% to the Rate Stabilization Reserve
(7021), and 50% to the City Share DC Projects Reserve (7022);
b) Any funds necessary from the Rate Stabilization Reserve in order to ensure
that the Current Budget results in a year end surplus of no less than
$125,000;
•
•
72
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 4
4. That the Division Head, Finance & Treasurer be authorized to make any changes
or undertake any actions necessary, including funding any shortfall in the Property
Tax Write-off account (2134.0000.0000) from a transfer from the Contingency
Assessment Appeal Reserve; and in order to ensure that the budget plan
accommodates any reallocation of 2014 current operating expenditures and
revenues resulting from any reorganization and to reflect any adjustment in taxes
or tax rates due to Provincial tax policy changes;
5. That the Division Head, Finance & Treasurer be authorized to use any under
expenditures from projects funded from Reserves or Reserve Funds to fund over
expenditures for approved projects funded from the same source(s);
6. That the Division Head, Finance &Treasurer be authorized at his discretion to
close any prior year's capital expenditure accounts and to first apply any excess
funding from property taxes to any over expenditure in other accounts and to
secondly transfer any remaining excess funding back to the original sources of
funds;
7. That the Division Head, Finance &Treasurer be authorized to fund the shortfall in
the Pickering Parkway Realignment project (5321.1006) estimated to be $150,000
as follows: (i) $129,000 from unspent funds from the 401 Pedestrian Bridge-Town
Centre to GO Station project (5323.0501) and (ii) $21,000 from the 2013 surplus;
8. That the Division Head, Finance & Treasurer be authorized at his discretion to
close any consulting account expenditure and corresponding revenue source that
is over three years from the original purchase order date of issuance;
9. That the Division Head, Finance & Treasurer be authorized at his discretion to re-
finance any capital expenditures that failed to meet the Federal Gas Tax reporting
criteria from other sources including transfers of funds from reserves and reserve
funds;
10. That the Division Head, Finance &Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
•
b) Sign leases or rental agreements on the City's behalf for the provision of
vehicles or equipment required for temporary use during periods of
equipment breakdown or repair or during periods of increased need (e.g.
inclement weather);
c) Restate the 2014 Current Operating and Capital Budgets to reflect: any
Council changes made at the February 24th Council meeting; any
reorganization or personnel account'changes (salary, benefits & overtime)
as a result of salary increases or negotiated labour settlements;
73
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 5
11. That the Property Maintenance budget for Outside Agency Services (account
2132.2399.0000) be increased by $60,000 to $379,116 to reflect higher than
anticipated ice storm expenditures, with the additional cost be offset by a -
corresponding increase to the revenue account Provincial Grant - ODRAP
(1623.2132.0001);
12. That the Division Head, Finance & Treasurer be authorized to draw from the Rate
Stabilization Reserve sufficient funds to cover any current budget deficit as a
result of senior level government funding shortfall directly related to the ice storm
recovery;
13. That the Division Head, Finance &Treasurer be authorized to draw up to
$450,000 from the Rate Stabilization Reserve to match senior government grant
funding for the capital expenditures related to the tree canopy replacement;
14. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2014
Current Budget;
15. That the Division Head Finance & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in cost
being met from under expenditures in other accounts;
16. That Council approve the continuing engagement of the firm of Watson and
Associates to be used for Development Charge issues, financial studies related to
Seaton and/or Duffin Heights; •
17. That the Division Head, Finance &Treasurer be authorized to transfer any funds
received from the sale of Duffin Heights Lands in excess of total financial
commitments to the Rate Stabilization Reserve;
18. That Council approve the exemption of the artificial turf field capital project
(5780.1416.6129) from the Fair Wage Policy for Industrial, Commercial and
Institutional Construction contracts (FIN 070);
19. That the Division Head, Finance &Treasurer be authorized to initiate or defend
any assessment appeals necessary to protect the City's interests including the
engagement of the firm Nixon Fleet & Poole LLP and the firm of Municipal Tax
Equity Consultants;
• 20. That the Division Head, Finance &Treasurer be authorized to transfer any
revenue funds remaining that have not been used to offset the account
expenditure in account 2620.5320.0002 to the Reserve for Sustainable Initiatives;
74
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 6
21. That the General Government Grant expenditure for Eurasian Water-milfoil •
program in the amount of$21,875 be subject to an additional expenditure
approval by Council before the release of funds;
22. That Council recommend to the new incoming Council in December, 2014 that the
2015 budget be developed with the following budget guidelines:
a) That the draw from the Rate Stabilization Reserve be reduced by at least
1% of the 2014 taxation levy;
b) That a Roads and Bridges Reserve Fund be established and that the 2015
budget include a contribution of$500,000 to this reserve fund;
c) That the above two recommendations be identified as the City's top two
financial priorities;
23. That Council authorize staff to update the Parkland Conveyance By-law 5373/98
to require that, pursuant to the Planning Act (Ontario) 2% of the land being
developed or redeveloped for commercial or industrial purposes be conveyed to
the City for park or other public recreational purposes, or to require cash-in-lieu of
parkland, so that the approach to parkland conveyance approved within the
Seaton Development area will become the standard for the rest of Pickering;
24. That the Division Head, Finance & Treasurer be authorized to fund any
SaveOnEnergy incentive funding shortfall from a transfer from Federal Gas Tax
reserve fund or from the Contingency.account;
25. That any funds remaining unspent in account 5719.1405.6183 (General
Accessibility Upgrades), at the end of any fiscal year be transferred to the
Reserve for Accessibility Initiatives; and,
26. That the appropriate staff of the City of Pickering be given authority take the
necessary actions to give effect thereto.
Executive Summary: This report contains a summary of the 2014 Current and
Capital Budgets and a discussion of the Recommendations contained in this report.
Financial Implications: The 2014 Current and Capital Budgets, if adopted as
amended, will result in a property tax levy increase of 3.75% (City Share Only) over last
year which translates into a 1:05% increase in the City's share of the total property tax
bill.
•
75
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 7
This increase, when combined with the Region and the School Boards increase, results
in an increase of 1.88% on the total property tax bill.
The above excludes any property tax shifts due to reassessment and potential Provincial
tax policy changes. Any changes as a result of Provincial Tax Policy changes will be
adjusted in the calculation of the final tax rates.
The changes below resulted from the February 13, 2014 Executive (Budget) Committee's
review of the draft Current and Capital budgets on a "line-by-line" basis:
Current Budget Additions:
General Government Section Grants
Pickering Auxiliary Rescue Association $20,000
South Pickering Seniors Club 5,000
Royal Canadian Legion Branch #606 200
Current Budget Reductions:
Regional Councillor J. O'Connell's (5,300)
Regional Councillor B. McLean's (10,000)
Sub-Total Net Current Budget Changes 9.900
Staff Recommended Additions/(Reductions)
Vehicle Replacement Reserve 70,100
Prj. 5325.1403.6254 Traffic Signal/Controllers Replacement (40,000)
Prj. 5325.1404.6254 Traffic Signal/Controllers Replacement (40,000)
Total Net Current Budget Changes 0
Discussion: The Recommendations put forth are those necessary to adopt and
provide authority and direction for the 2014 Current and Capital Budgets for the City of
Pickering.
Explanation of Key Recommendations
Bridge Washing & Road Crack Seal Program — Recommendation 1d)
Recommendation 1d) is asking Council to make an additional $85,000 investment in the
City's roads and bridges infrastructure. This recommendation is based on the asset
management plan report (ENG 21-13) approved by Council in December of last year.
The two initiatives consist of a bridge washing program ($35,000) and $50,000 for the
implementation of a crack seals road repair program. Bridge washing will occur in the
spring, where basically all of the salt and other debris is power washed away. The
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 8
bridge's skeleton should last longer with this program. The crack and seal road repair
program should translate into extending the life of the City's roads.
Ice Storm -Recommendations 11, 12, 13
Recommendation 11 is asking for Council approval to increase the Property Maintenance
cost centre budget (outside agency account) by$60,000 to reflect anticipated higher ice
storm clean-up costs. The additional cost is offset by a corresponding increase in the
Provincial ODRAP revenue account.
As Council is aware, the senior governments have not yet announced any ice storm
grant funding or cost sharing. Recommendation'12 provides the Treasurer the authority
to finance any current budget senior government funding shortfall by transferring funds
from the rate stabilization reserve. Recommendation 13 allows the Treasurer to draw up
to $450,000 from the Rate Stabilization Reserve to match any senior government grant
funding program as it pertains to tree canopy capital expenditures. If the senior
governments provide no capital funds, then the draw will not occur and the tree canopy
capital expenditure will become a 2015 to 2018 budget pressure.
Transfer of Excess Funds to Rate Stabilization Reserve — Recommendation 17
Over the last few budgets, City staff have identified expenditures to be financed from
Duffin Heights land sales such as purchase of the new Operations Centre land. Staff
estimate that there are approximately $8.7 million in costs to be funded from future Duffin
Heights land sales. Recommendation 17 provides the Treasurer the authority to transfer
funds from the sale of land to the Rate Stabilization Reserve if sale proceeds are in
excess of$8.7 million. Depending upon current market conditions, there is a possibility
that there will be excess sale proceeds that can be transferred to this reserve.
Exemption to Fair Wage Policy for Artificial Turf Field Project— Recommendation
18
The City's fair wage policy is to apply for industrial, commercial and institutional
construction contracts exceeding $1.0 million. The artificial turf field project includes the
following major tasks: install artificial turf and goal posts, landscaping, asphalt track
expansion, new electronic scoreboard, long and triple jump installation and site servicing
(storm sewers and electrical). Recommendation 18 is asking Council to confirm staffs
interpretation and or understanding that this project does not fall within the criteria of
industrial, commercial and institutional construction.
Eurasian Water-milfoil Grant— Recommendation 21
At the Executive (Budget) Committee meeting of February 13th, there was some
discussion regarding the Eurasian water-milfoil grant ($21,875). It is staffs
understanding that Council was seeking more information regarding the reduction or
elimination strategy to be employed for the water-milfoil aquatic plant. Recommendation
21 basically puts the funds on "hold" until staff bring forth an information report regarding
the elimination or reduction strategy for this aquatic plant.
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 9
2015 Budget Guidelines — Recommendation 22
Many-municipalities develop budget guidelines for the following year's budget while-
reviewing the current draft budget. The detailed review by Council of the current year's
budget usually helps frame the following year's budget development and preliminary
establishment of budget goals and objectives. Recommendations 22a and b, are asking
the new Council to consider as the top two budget priorities the following actions: further
reduction to the draw on the rate stabilization reserve and establishment of a roads and
bridges reserve fund. If Council adopts this recommendation, the 2015 draft budget will
include these recommendations before considering service level increases, new staff and
proposed major capital projects. These two recommendations will assist the City in
meeting its overall objectives in a financially sustainable manner.
Update of Parkland Conveyance By-law 5373/98 — Recommendation 23
The Planning Act(Ontario) permits municipalities, by by-law, to require the conveyance
of land, or cash-in-lieu of the land, for park or other public recreational purposes, as a
condition of development. For commercial or industrial development, conveyance of up
to 2% of the land, or cash-in-lieu, may be required. For all other development,
conveyance of up to 5% of the land, or cash-in-lieu, may be required.
The City's Parkland Conveyance By-law 5373/98 does not include provisions allowing
Council to require parkland conveyance, or cash-in-lieu, for commercial or industrial
purposes. To obtain a sufficient amount of parkland in Seaton, the 2% contribution from
commercial and industrial development was required, in addition to parkland for
residential and mixed use areas. It is important that there is a consistent approach
across the City with respect to parkland conveyance.
Further, research shows that Brock Township and Pickering are the only municipalities in
Durham Region who are not collecting parkland for commercial and industrial
development. Accordingly, it is recommended Council authorize staff to make the
necessary revisions to the By-law and bring it back to Council for enactment.
SaveOnEnergy Incentive Funding — Recommendation 24
The 2014 current budget for Recreation Complex Centre Core includes a $50,000
consulting expenditure for the design and study of an intergraded energy system. The
intergraded system would link the heating and cooling systems at the Complex to reduce
future maintenance and energy costs. This consulting cost is shown as being 100%
funded by the SaveOnEnergy incentive funding revenue source. (SaveOnEnergy is a
conservation program funded by the Ontario Power Authority or OPA and is administered
by the local electric utility). City staff will apply for these funds, however, Recommendation
24 provides the Treasurer the authority to fund any possible revenue shortfall from either
Federal Gas Tax or the General Government contingency account.
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 10
2014 Current Budget
- During the budget discussions last spring; staff presented a proposed 2014 tax levy
increase in the range of 3.5 to 4.5%. This forecast was based on information available at
that time and to continue current City service levels.
In November 2013, Report CAO 06-13 presented to Council a 2014 base budget
guideline of 3.9%. Staff have reviewed budgets, revised expenditure plans and are now
recommending a lower 2014 budget increase of 3.75%. After a budget is first developed,
it goes through many changes and reviews before it is presented to Council. Included in
all of these reviews are hundreds, if not thousands of budget changes, and most of these
changes are reductions. The original capital budget submission has been reduced by
$5.5 million and the current budget by $1.4 million. These reductions were made to
develop a multi-year sustainable financial plan.
Based on an average assessment of$358,400, the 3.75% increase (excluding the
impact of reassessment) will result in an average increase of approximately $47.40.per
• year or $0.91 per week for the average residential dwelling in Pickering.
At the February 13th Executive (Budget) Committee meeting, Council was presented
with a proposed budget levy increase of 3.75%. As noted earlier, Council made a small
number of changes to the Current Budget and when applied with the staff recommended
adjustments the budget levy remains at its current position.
Tax Increase Summary
The 3.75% tax increase translates into an increase of 1.05% on the total tax bill. The
3.75% levy increase compares favorably to other municipalities, especially when one
considers that Pickering has had the lowest tax rate among its Durham Region
Lakeshore neighbours for over sixteen years. Adding the Region's tax increase for
Pickering (1.5%) and the School Board's estimated 0% increase, the total increase for
the average residential ratepayer will be approximately 1.88%. The chart below presents
a comparison of the overall increase to other municipalities.
•
•
79
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 11
Chart One
Comparison of 2014 Overall Tax Bill Levy Increases
3.00 VV.
2.50
2.00 -'
1.50 11111111
1.00 11 , 11111
0.50
���'� Q�o�, e�`�� at�`e e\Qr `yc yr o�o
�e4r ek<6 Q` � �\hy c� hoc
Table One below provides a summary of the financial impact of the proposed 2014 tax
levy increase based on various assessed values.
Table One
Financial Impact of Budget Increase
City Share Only
Residential Assessment $100,000 $200,000 $300,000 $400,000
Increase (Over 2013) $13.22 $26.45 $39.67 $52.90
This is the second year of the Province's four year reassessment cycle. Assessment-
related increases are phased in over four years and assessment related decreases are
implemented immediately. The City does not receive any additional revenue as a result
of reassessment. The corresponding property tax rates are adjusted for the increase in
reassessment values to create an overall property tax neutral position on a total property
class basis.
The impact on the individual homeowner is based on their specific reassessment
increase, relative to the City-wide average of 3.45%.
There are also assessment-related tax shifts for the Region and Education. These
impacts will be based on the average reassessment increases on a Region-wide basis
and for Education on a Province-wide basis.
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 12
Reassessment Assessment Related
Increase Impact on Taxes
_ . _-. Below 3.45% Decrease
Equals 3.45% No Impact
Above 3.45% Increase
2014 User Fees & Charges Schedule
Every year, the City reviews its user fees, mainly for various recreational and cultural
programs, to partially reflect the cost of delivering these programs. Council passed
Resolution #149/03 confirming the City's existing user fees through a specific by-law.
This By-law has been updated as part of each year's budget process. Other fees have
been introduced to address industry trends and their associated costs.
Debt Financing of Capital Projects
The 2014 Capital Budget utilizes the following debt plan:
Property Tax Base Funded $13,157,000 •
Development Charge Funded Debt—
Operations Centre 8,686,000
Community Group (PSC for Indoor Soccer Dome) 3,734,000
•
Total Debt Issued $25,577,000
The property tax base funded debt increase is mainly due to the construction of the new
Operations Centre ($11.0 m). This year, the City will pay $4.8 million in interest and
principal payments to service the current debt. For 2015, the property tax funded debt
charges are predicted to increase to $5.3 million.
The 2013 Development Charge Background Study (approved in December) includes
funding of$8.6 million towards the Operations Centre construction cost. Finance staff
were aware that the DC Operations Reserve Fund did not have sufficient dollars to meet
the $8.6 million obligation. Therefore, when the new DC rates were determined an
interest rate cost component was added to the calculation and is now reflected in the
current DC rate. The debt charges (interest and principal) will be funded by current and
future DC payments. This fiscal strategy of having the DC reserve fund borrowing funds
is employed by other municipalities such as Brampton, Milton and Ottawa. The City of
Pickering is borrowing $3.7 million in external debt to fund the construction of the indoor
soccer dome. The Pickering Soccer Club business plan includes reimbursing the City for
all of the debt costs (principal and interest).
The City's maximum borrowing capacity is measured by the Annual Repayment Limit or
ARL which is a tool to calculate the municipality's ability to pay back its debt. The
maximum ratio of"annual payment" to "own source revenue" is set at 25%. In 2013,
Council adopted a higher standard where the City cap is set at 15% of the total taxation
revenue. The debt capacity used for 2014 is estimated to be around 8.5% which is
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 13
below the 15% cap and well below the 25% Provincial limit. (Attachment One provides
the 2014 Provincial ARL for Pickering). The chart below provides a historical perspective
of the current and future estimated debt charges as it relates to the 15% CAP.
Chart Two
Forecasted Debt Charges
$11,000,000
$10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000 �-
$3,000,000
$2,000,000
tiro^ oc,
-Principal&Interest • •Forecast 15%Debt Cap
Council can control the slope of the line as it relates to future debt charges by:
increasing contributions to reserves and changing the timing of future capital projects.
By increasing reserve or reserve fund contributions, the City will require less debt for
capital projects. In addition, successful City capital grant applications will also have a
financial impact on future debt charges.
2014 Tax Rates
As has been the case for the last few years, the 2014 Property Tax rates and
corresponding levy By-law will be presented to Council.
2014 Capital Budget
This year, the draft Capital Budget totals, $52.9 million which includes $27.0 million for
the new Operations Centre. The new Operations Centre is being funded by multiple
funding sources of which the debt component is the largest ($19.6 million). (The $19.6
million of debt consists of property tax ($11.0 m) and development charges funded
($8.6 m). The debt financed capital projects are listed below.
82
•
Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 14
'Table Two •
External Debt and Internal Financing of Capital Projects
City of Pickering
5, 10, 15 and 20 Year Debt Financing
2014 Capital Budget
Capital Project Code Debt - 5 Description
Years ($)
5800.1406 $192,000 Brickcladding and Masonry Repairs - .
Library
Total Five Year Debt $192,000
Capital Project Code Debt- 10 Description
Years ($)
5320.1417 $600,000 Dunbarton Road Culvert Replacement
5320.1406 575,000 Salem Road Hard Surfacing
5744.1402 400,000 Oddfellows Hall
5320.1407 250,000 Wilson Bridge Replacement
5701.1403 140,000 East Shore HVAC & Sprinkler Upgrades
Total Ten Year Debt $1,965;000
Capital Project Code Debt - 15 Description
Years ($)
5711.1301 $3,734,000 Indoor Soccer Dome
Total Fifteen Year Debt $3,734,000
Capital Project Code Debt- 20 Description
Years ($)
5315.1401 New Operations Centre •
$11,000,000 - Property Tax Base funded
8,686,000 - DC Reserve Fund financed
Total Twenty Year Debt $19,686,000
Total Debt Financed Projects $25,577,000 -
The major capital projects are listed below:
New Operations Centre $27,000,000
Indoor Soccer Dome 7,146,605
Tree Canopy Replacement Program 1,800,000
William Jackson Drive Urbanization 1,606,400
Beverly Morgan Park Artificial Turf Field 1,335,000
Government Grant Funding
The 2014 Capital Budget proposes to use various grants to reduce the City share of
project costs. The major grants are: Federal Gas Tax Grant ($6,095,000), Federal and
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Report FIN 05-14 February 24, 2014
Subject: 2014 Current and Capital Budget Page 15
Provincial Grants related to the ice storm ($1,800,000) and municipal infrastructure
($1,518,000), and Investing in Ontario Grant ($383,000).
2015 - 2018 Capital Forecast
Included in the budget is the City's 2015 - 2018 Capital Forecast. This document
outlines the City's current financial plan including a listing of major capital projects. On
page one of the forecast, you will notice that the total capital forecast (excluding major
capital projects) is for$95.9 million of which $32.4 million will be funded from debt and .
internal loans. This means that for every dollar spent, $0.337 is projected to come from
debt financing sources. Page four includes a list of major capital projects for the next
Council to determine the priority sequence.
This capital forecast captures all previously discussed visions and projects, and will be
revisited on an annual basis to ensure fiscal feasibility and to confirm Council's interest in
proceeding with the project.
Multi-Year Financial Plan •
Last year, staff presented to Council a multi-year high level financial plan for the years
2014 to 2017. At the Executive Budget Committee meeting of February 13, 2014, staff
presented a financial projection for the years 2015 to 2018 based on a "status quo"
scenario. (Status quo being simply defined as maintaining existing services and not
including Seaton or any major capital projects).
Communication & Community Engagement
For the 2014 budget, the City has implemented a new initiative to try to increase public
awareness of and participation in the budget approval process. The City's website
included a section for public input and/or comments. Unfortunately, the City did not
receive a large number of suggestions or comments regarding the budget. It is however,
interesting to note that the City website's budget page traffic increased by almost 462%
from 120 views re the 2013 budget to 555 views re the 2014 budget.
Included in the public version of the current and capital budget books is a section that
explains common municipal budget terminology. In addition, this year staff developed a
16 point font book (current and capital) for those individuals who find a larger font easier
to read.
Attachments:
1. Ministry of Municipal Affairs and Housing letter dated February 19, 2014 regarding
the 2014 Annual Repayment Limit
2. Accessibility Forecast 2014 to 2018
3. By-law to Confirm General Fees and Charges 2014
84 4. Budget Presentation, February 13, 2014
Report FIN 05-14- February 24, 2014
Subject: 2014 Current and Capital Budget Page 16
Prepared By: -
ames Halsall Stan Karwowski
Manager, Budgets &.Internal Audit Division Head, Finance &Treasurer
Approved / Endorsed By:
•
Tom Melym(k Paul Bi,ion
Director, City D elopment Directo , Co so ate Services & City Solicitor
•
6-"Na it ?AI
fa.. Marisa Carpino Rich rd Holbor-
Director, Culture & Recreation Dictor, Engineering & Public Works
Recommended for the consideration of .
Pickering City Council
aggoehe r - Zo Z'r4
Tony Prevedel, P.Eng.
Chief Administrative Officer -
•
•
85
•
ATT '' T#__TO REPORT#.Ft Al pc-1g
Ministry of . Ministere des
Municipal Affairs wires municipales nta1/ Ontario
and Housing et du Logement
Municipal Finance Policy Branch Direction des politiques relatives aux finances mun}dpales
777 Bay Street, 13th Floor 777,rue Bay, 13`etage
Toronto ON M5G 2E5 Toronto ON M5G 2E5
Phone: (416) 585-6951 Telephone: (416)58 - 951
Fax: (416) 585-6315 . .Telecopieur (416) 585-6315
February 19, 2014
Dear Municipal Treasurer, Clerk/Treasurer:
I am pleased to enclose a report showing your municipality's 2014 Annual Repayment T.i mit
(ARL)respecting long-term debtand financial obligations.Your 2014 ARL was calculated based
on 25 percent of your 2012 net own source revenues as reported in your 2012 Financial
Information Return.
If you require any further information,please contact the appropriate Municipal Service Office of
the Ministry of Municipal Affairs and Housing(list enclosed). .
Yours truly,
Trevor Bingler .
Director
Enclosures
86
•
•
•
•
L✓' Ontario
Ministry of Municipal Affairs and Housing Ministere des offaires municlpales et du logement
•
777 Bay Street, 777 rue Bay,
Toronto,Ontario MSG 2E5 Toronto(Ontario) MSG 2E5• + ei RR p I , n I I >,t I �
iCGi F lay ISr+,I� {7�SV r ���R'7� " � • 1 F� '� U TI
Rf r , 4If , +II.I r,+ill c + 5 5 1 �a�;-5S �lI•
�rl w,i i<i r< J 1 I,h j i If ji,81
i1 yy li . •/ • - oNrA�fgl E�U�A I� '"- „
F, ,_ �1 �!il (.+11.)1]ijllLNli.I I�+1 ef,1..PS. �?;•� .-.1''I J i - .±::.ri + F-:.- ...?'r •
•
'. MMAH CODE 10102: .. : FIR CLEAN ELAGf::..,.`,i:;C''
MUNICIPALITY: •Pickering•C:
•
:UPPER:TIER;. : : Durham:R:`.: ,;•• ,. .:• • 5:'':1:13,813,333 •
The repayment limit has been calculated based on data contained in the 2012 Financial Information Return,as submitted to the ,
•
Ministry. This limit represents the maximum amount which the municipality had available as of December 31,2012 to commit to
payments relating to debt and financial obligation. Prior to the authorization by.Council of a long term debt or financial obligation,
. this limit must be adjusted by the Treasurer In the prescribed manner. The limit is effective January 01,2014.
•
i.:. FOR ILLUSTRATION PURPOSES ONLY,
• ,...:;The additf¢hat'
'brig-term.6orrbWih�'V✓hich a mdnicipality could undertake over a.5-year;:a:j0=yeat';':a 15=yeaf and a• .;.'
20:year period is shownt::.::,' :_,.: ;'s: ;:_ '`::
•
If Khe'municipalities could:borrow:,at5%'or,7%annually;the annual repayment limits shown above would allow it to'.. ':• •••
••undertake additional tang-term borrowing as follows
: :
• ! � >1.1 y . —.,.,,•.. , . s 1 y $ 17�2,.14:I4;65
•
8
'
L. ((a) 20 ears
@•5%'..a,•.::: •
'ears @ 5% ' a :.:, 1,43,377;670..,• :...
:::.:.::,:.. .:. ,,. .... .;,... a �•':-10
.:..... ,; a):.• :: :years•®,5%F,a.. : .
:•$.+ :••• •
59,804,502
;: .d`yl'i�l i-!x'-sr �I)I �:Yt�:•S L+ ":1: 7Tt'Interest I�gte Iii l��II 'JiIi;l�li If :�1'il'."^f,T,ii•;�jtiW
• . ..:.,::h�i' (a)r .20 years @ 7%p.a....' , : ;
., .. :.'.: ::,-146,338 644 s�:°.. .
;a':,....;!•."i':'s:.: a 15 ears 7% .a,.::.<:....:. 125 810 647:::'
•
•
(a) 10 years:®:7%P a:i`i';;1 ' 97;019;069.:.
•
•
•
•
•
•
•
•
•
•
•
•
• - 87
•
•
ATTACHMENT# _TO REPORT#.P-)NI
City of Pickering
2014
Accessibility Capital Projects Forecast
2014 to 2018
Project Description
2014
Claremont Community Centre Washroom Renovations $90,000
Kinsmen Park Pathway 50,000
Recreation Complex Reception Counter Replacement (design only) 35,000
$175,000
•
2015
Accessibility to Sports Fields (Pathways) $100,000
$100,000
2016
City Hall Upgrades $650,000
Recreation Complex Reception and Registration/Permit Counter Replacement 250,000
Accessibility Upgrades to Greenwood Community Centre (Ramps, Washrooms, 120,000
Entrances)
Delaney Rink Mechanical, Boards & Floor (gross cost = $1,500,000) 100,000
Accessibility to Sports Fields (Pathways) 100,000
$1,220,000
2017
Don Beer Arena New Reception Area $250,000
Elevator at Greenwood Community Centre 120,000
Accessibility to Sports Fields (Pathways) 100,000
Accessibility Upgrades (Washrooms, Entrances, Counters) 45,000
$515,000
2018
Redesign of Recreation Complex Arena Office $250,000
Accessibility to Sports Fields(Pathways) 150,000
$400,000
Grand Total $2,410,000
In addition to the above expenditures the City plans on investing an additional $1.3 million on
sidewalks to meet accessibility requirements. The City's five year Accessibility Plan (2012 -2016)
identified the need to spend $1.2 million on sidewalks for the years 2014 to 2016.
88
ATTACHMENT#_PTO REPORT# tsi_os -14
The Corporation of the City of Pickering
By-law No. XXXX/14
Being a by-law to amend By-law No. 6191/03
to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law
6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law
6857/08,By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12 and By-law
7268/13;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
1. Schedule "I" to By-law Number 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law passed this 24th day of February, 2014.
David Ryan, Mayor • .
Debbie Shields, City Clerk
•
•
89
ATTACHMENT# 'f- TO REPORT# iN -/f
2014 Draft Current & Capital
Bud • ets
itiSYi
- �y q � '. �• 1• •'�•. -'�. Executive Budget Committee
February 13, 2014
1
•
2014 Budget Direction / Philosophy
• Small Service level increase over 2013 levels
Hamlet expansion —senior snow removal
Museum —additional staffing hours
Communication Coordinator position from mini re-org.
•
• Financial sustainability
• Planning for the future
• Provide value for tax dollars
2
1
90
Ice Storm — December 2013
• Significant damage experienced.
• Estimating $100,000 in initial response costs (2013).
• Council approves Ontario Disaster Relief Assistance
Application on Jan. 13th
• 2014 current budget estimate for removal of hazards for
residents' safety needs to be increased from $390,000 to
$450,000
• 2014 tree canopy recovery estimated to be $1.8 million. •
• Discussions with Province will continue beyond budget
approval
3
2014 Ice Storm Costs
2014 budget is based on 100%
reimbursement of ice storm costs—
current and capital.
If senior level of governments,fail to - =
cover the cost,the budget report will
include financial contingency
strategies. a
The current budget includes financial
flexibility in the EAB program to allow
some of these dollars to be used to = —a
replace trees. (
Ash Tree
The capital budget includes$1.8 m to
replace these trees(1,800 est.).
4
•
1
•
•
2014 Budget Building Blocks
•
214 Cu rre nt&Capltal Bud get 1
0
y
1 '
•
•
fix: -r:'k ,'`T.
ter; r r :ti,
',,,:FT:.
At-
•
if iil,
INOM
2013 Budget AMP DC Study Seaton
$550k increase Michell Bridge $15.0 M FIS
In vehicle res. $470k $18.5 m
5
2014 Budget & Next Term
(2015 to 2018)
2015.to 2018 Budgets `: ... _ _
f W
..2014 Current&Capltal Budget . „
fl�a,I
F it
iiis
2013 Budget AMP DC Study Seaton
$550k increase Michell Bridge $15.0 M FIS
•
In vehicle res. $470k -$18.5m
•
B
3
•
92
•
•
2013 DC Background.Study -
DC Funded Capital Projects
$15,500,000 -
$12,500,000
•$9,500,000
$6,500,000
$3,500,000
$500,000 -
2011 2012 2013 2014
• —DC Funded Capital Projects
The 2013 DC Background study employed a change in philosophy.
Capital forecast projects were reviewed looking for opportunities to employ DC dollars.
7
•
• 2014-DC Funded Capital
Expenditures
•
•
1 Gross DC — Residual I %
Description i Cost I Funding Balance DC Funding
Fire Pumper i $ 800,000 I $ 760,000 $ 40,000• 95.00%!
Regional Radio I 700,000 ; • 665,000 35,000. 95.00%,
• Operation Centre i 27,000,000 8,686,000` 18,314,000 . 32.17%
• Street Sweeper j 300,000 270,000 30,000 , 90.00%'
4 Ton Dump Truck l 195,000 • 175,500 19,500! 90.00%.
Development Projects L. 2,922,400 • 2,078,940 843,460; 71.14%'
Indoor Soccer Dome j 7,146,600 3,412,500. 3,734,100 4775%'
The DC funding represents a'deferral of 32 tax points.
•
8
�3
•
•
New Operation Strategy Centre Funding
. _ ._ . . __. ._ • .. _
•
2014
Budget
Gross Cost $ 27,000,000 •
Financing Sources:_ _�
Debt 20 ear 11 000 000
Rate Stabilization Res. 3,314,000 •
FGT -._--_,_--_- 4,000,000 !
DC-Operation Centre 8,686,000
Total Financin.Sources $ 27,000,000 ;
Full Year Debt Servicing Costs $ 809,400
The DC reserve fund will have to borrow funds to meet its financial obligations.
The new DC rate includes an interest cost component.
This strategy of having the DC reserve fund borrow funds is employed by several •
municipalities such as Oakville,Brampton,Milton and Ottawa.
9
•
What is the Cost of delaying the Op.'
. Centre by One Year?
•
.
2014 ! 2015 •
! — ,----__--- _--Budget __Budget--_
;Gross Cost $ 27,000,000 $ 27,675,000
•
• Financing Sources:_
Debt 20 year 11,000,000 11,457,850
;Rate Stabilization Res. 3,314,000 _i 3,314,000
iFGT 4,000,000 4,000,000
• ;DC-Operation Centre 8,686,000 8,903,150
Total Financing.Sources •$ 27,000,000 $ 27,675,000
• Full Year Debt Servicing Costs I :$ 809,400 $ 874,860
Additional cost over 20 years $ 1,309,200
Assumptions:
Construction cost increase of 2.5%
Interest rate increase of 50 basis points.
•
10
• 5
94
•
Pickering's Long-term Debt
Approach
Debt includes long-term debt,internal loans and capital leases.
The term of debt must be equal to or less than the life of the asset.
The Province limits the total amount of debt that a municipality can issue to
25%of its"own-source revenues".(All revenues less Federal and Provincial
Grants.)
Last year, Pickering Council supported staffs recommendation of a adopting a
debt ceiling"CAP"at 15%of the total taxation revenues.
Pickering has adopted a higher standard.
11
City's Debt Guideline
Using the City's CAP guideline, the 2014 and 2015 debt charges
•are below the City's CAP.
000's ; I 2012 11 2013 I 2014 1 ; 2015
15%CAPI I $7,714 I $8,093 $8,569 i $8,881
II
Debt/Proj.'; 41, 12! 4,418 4,803 5,369
Unused Debt Ca pity , , $3,602 t $3,675 $3,766 I $3,512
1 I Ii
The increase in 2015;reflects the full cost of the Operation Centre's property
tax funded debt cost.
12
•
%5
City's Debt Guideline — Another
Perspective
Total Debt Charges as a %of City Owned Revenues
15.00%
10.00%
1
0.00%
2012 2013 2014 2015
Property Tax Funded
■DC Funded
Community Group Funded(PSC)
13
City of Pickering Forecasted
Draft Debt Charges
511,440,000 -
510,400,000 ��•
59,440,000
58,400,000
57,400,000
56,000,000
55,000,000
S4,000,000
53,000,000
52,000,000 '
cg) ,y0 .y0■gl ti��, ti�,� ry�,'
—Principal&Interest --Forecast —t--15%Debt Cap
Council can control the timing of capital projects that in-turn will
impact on the debt payments. 14
7
96
•
Major Capital Projects
2015 to 2018
• For Future Council Decision
•
_ Preliminary
Construction Financing.Strategy ! Operating_
Description Cost Dc's Debt Grants ! Other ; _Cost
:Community Park-Greenwood $6,500,000 $ 6.50
Library Expansion 15 000,000 , $5.30 9.70
TBD
Museum Visitor Centre 7,250,000.` 1.20 $4.801$•1_25 TBD
Seaton Fire Station&Equip. I 6,833,333 6.60_ ! 0.23; TBD
Senior Centre 16,780,000 15.20 3.30 00 30' . TBD
Total $54,363,333. :$27.10 $20.70 $4.80 $ 1.781
Staff will present to the new Council(mid January 2015),a full cost estimate of •
the above projects. Cost estimate will include all.financing and operating costs.
Sequence and timing of these projects can be influenced by senior government •
level grants.
15
•
• Long Term Capital Financial
Environment & Strategy
- — --- Low Growth - --
Seaton j _ .Moderate Growth (1,840 units)
I
High Growth•(2,000 units I) •
Maximize senior Ieve1 grant funding_o-portunities.
Maximize the use of DC's where possible.
Continue to explore & investigate energy grant incentives.
Our long term financial plan will be flexible &
opportunistic to maximize City resources.
16
• §7
•
Multi Year Financial Projection
2015 to 2018 _ . -.._.- _.. .
US Economy Projected Growth
3.5%
35
2.9-3.1 0-3
3.0 2.5-3.3
23-2.6
1.5 `kw
2014 2015 2016 2017-2018 -
®GDP
US unemployment rate is projected to decrease from 6.8%(2014)to
approximately 5.2—5.8%(2017—2018).
Sours:US Federal Reserve—Monetary
Policy Report,February 11,2014 17
2014 Federal Budget — Economic
Forecast
Key Canadian Economic Facts
1 11 2014 2015 2016 1 2.017 ! 2018
(Real GDP 2.3 2.5 ; _ 2.5 2.3 1 2.2
!Unemployment Rate ! 6.8 6.6 ' 6.4 6.3 6.2
13-Month T-Bill Rate j 1:0 _ 1.5 I 2.7 I 3.6 4.0
•
The strengthening of the global economy specifically in the advanced world
and the recent depreciation of the Canadian dollar should help economic
growth. .
18
9
98
•
•
Long Term Financial Forecast
2014 ._ 2015 _ 2016 2017 _ 2018
L Draft _Proforma_Proforma_ Proforma _ Proforma
• BUDGET. BUDGET BUDGET BUDGET BUDGET
Cr Base Budget
Levy(Inc.Growth) iii 3.75% I:2.50-3.50% .3.00-4.00% 1 3.00-4.00% 4.00-5.00%
Priority Sequence ;' j i
Decrease in Draw I!
RateStabTization. !l1 II 1.00% 1 1.00% i I 1.00% 0.50%
Roads&Bridge Levy !i I 1.00% 1.00% 1.00% I 1.00%
•Sub TotalII ..3.75% 450-5.50% 5.00-6,00% 5.00-6.00% ' 5.50-6.50%
I City Share DC Funding 1 I 0.25% I 0.25% 1 025%
Special Projects !i I _ 1013bortunilies: First Pri, I, First Pri, ■ _2nd Pri.
11
L''e___)y 1nc� II L450to6SD/L$25to6,25/L�25to625/J5,75to675%'
Rate Stab.Ending Bal._ $7.1 m $5.2 m - $3.9 m $3.3 m $6.1 m •
111,1 li I' fl i1
There are many factors that may change the financial forecast such as: assessment
growth,interest rates and senior level grant funded capital projects.
19
•
•
2014 Budget Summary
2014 Budget Summary` •
•
%
Total City Operations 5.85
•
Less: Assessment Growth . -2.28
City Base Budget 3.57:
• AMP Council Recommendations
Bridge Washing&Crack Seal Prg. 0.18
Proposed Budget . I 3.75
•
The 3.75%proposed budget levy increase(excluding the impact of
reassessment)translates into an increase of$47.40 or$0.91 per
week for an average residential dwelling in Pickering based on
• assessment of$358,400.
20 •
1%9
Impact on the Total Tax Bill
4.00%
3.50%-/ •
2.93%
PtA, 'Yft
3.0C% ,
2364 -
•
% 114
•
1°0% -_kreiN
Z1 .
1.50% )
;f .k.-.7--A41,
1.00% g, 4
5° 6174.tiell.ftte4k [4:t
C' 9‘ 1::14F
2011 2012 2013 2014
1.Overall Tax Bill 7-City
The cumulative property tax increase on the total tax bill is 8.78%over the
current term of Council. 21 •
Household Spending Comparison
Pickering's Property Taxes in Perspective
Typical Household Costs _1 I Annual ; I Monthly .1
I
H dro $_1 826
Natural Gas , $ 1,093 ' $ 91
60L of•as per week ; $ 4,072 I $ 339 I
Car Insurance(Avg.GTA) $ 1,500 I $ 125
Home/Phone/CablefTV Internet , $ 1,866 ; $
I ;
•
Total City Services $1,345 $ 112
• Pickering's residents receive over 100's of services&programs
• For less than many household expenses.
22
1 1
100
•
•
•
What Services Do Your Tax Dollars
Provide •
•
•
Fire Servios �' _.___ ._..._._..__�. ._..-�- $369
•Sidewalks,Roads&Streetlights -.11 -.__ -234
Facilities and Recreation Programs ....
Library I $1'2
Parks
CdyDevelopment ._ $R9
EngineeringServios - $68
Information Technology _ 36 $1,344.33 Tax Dollars
CAOOffice&Customer Care} $D per City of Pickering
•
Mayor,Coundl and Support ,, $7 Average Residential
pec.ccmnr.f nF CaxR An(L
•
Clerk's f $ ,
•
Human Resources
Legal a, $�
BylawServises . $7
Finance&Supply&Servir •
$0 $60' $100 $150 $200 $250 $300 $360 $400
•
23
•
•
•
•
•
2014 Budget Report
Recommendations will include the following:
•
' 1. Council to confirm that the budget was developed using the cash basis of
accounting as per Ont.Regulation 284/09.
2. Any committee decisions to be re-allocated to their proper cost centre for
accounting and expenditure control purposes.
•
3. The Treasurer be authorized to draw on the Rate Stabilization Reserve to
• accommodate ice storm recovery costs as a result of the senior government
• funding shortfall.
4. The budget be revised to reflect any future negotiated labour settlements.
•
24
•
Thank You
Next Step
2014 Capital Budget
Would you please turn to page nine
in your capital budget book.
25
•
102 13
City oi0 Report to
Fil Council
•
I KERING Report Number: ENG 02-14
Date: February 24, 2014
•
•
From: Richard Holborn
Director, Engineering & Public Works
Subject: Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
- Tender No. T-21-2013
- File: A-1440 .
Recommendation:
1. That Report ENG 02-14 of the Director, Engineering & Public Works regarding the
Amberlea Creek Pedestrian and Sanitary Sewer Replacement be received;
2. That Tender No. T-21-2013 submitted by Hawkins Contracting Services Limited in
the amount of$222,640.51 (HST included) be accepted;
3. That the total gross project cost of$296,204.00 (HST included), including the tender
amount and other associated costs., and the total net project cost of$266,740.00
(net of HST rebate) be approved;
4. That Council authorizes the Division Head, Finance &Treasurer to fin ance the
project in the amount of$266,740.00 as follows:
a) The sum of$130,000.00 as provided for in the 2013 Property Maintenance
Capital Budget to be financed by a five-year internal loan;
•
b) The sum of$80,217.00 through a contribution from the Region of Durham;
c) The sum of$56,523.00 to be included in the 2014 Property Maintenance Capital
• Budget, and to be funded from property taxes;
5. That a copy of this.report be forwarded to the Region of Durham.
6. Further that the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
•
•
103 •
Report ENG 02-14 February 24, 2014
Subject: Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
Tender No. T-21-2013 Page 2
Executive Summary: As part of the 2013 Property Maintenance Capital Budget,
Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement was approved as
a construction project. Tender No. T-21-2013 was issued on Monday, November 4,
2013 and closed on Wednesday, November 20, 2013 with five bidders responding. The
low bid in the amount of$222,640.51 (HST included), submitted by Hawkins
Contracting Services Limited is recommended for approval.. The total gross project cost
is estimated at$296,204.00 (HST included) and the total net project cost is estimated at
$266,740.00 (net of HST rebate)
Financial Implications:
1. Tender Amount
Tender No. T-21-2013 $197,027.00
HST (13%) 25,613.51
Total $222,640.51
2. Estimated Project Costing Summary
Tender No. T-21-2013
City of Pickering Portion $137,182.00
Durham Region Portion 59,845.00
$197,027.00
Associated Costs
Miscellaneous Costs 4,600.00
Consultant Fees (Design and Contract Administration) 38,800.00
Materials Testing 2,000.00
Construction Contingency 19.700.00
Total 262,127.00
HST (13%) 34,077.00
Total Gross Project Cost 296,204.00
HST Rebate (11.24%) (29,464.00)
Total Net Project Cost $266,740.00
3. Breakdown of Costs between City and Region
City Region Total
Tender Amount $137,182.00 $59,845.00 $197,027.00
Miscellaneous Cost 4,600.00 - 4,600.00
Consultant Fees 25,800.00 13,000.00 38,800.00
Material Testing 2,000.00 - 2,000.00
Construction Contingency 13,716.00 5,984.00 19,700.00
Total $183,298.00 $78,829.00 $262,127.00
• Net HST Cost to City (1.76%) 3,225.00 1.388.00 4,613.00
Total Cost to City $186,523.00 $80,217.00 $266,740.00
104
Report ENG 02-14 February 24, 2014
Subject: Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement •
Tender No. T-21-2013 Page 3
•
4. Approved Source of Funds
2013 Property Maintenance Capital Budget 5311.1306.6181
Funding Source Available Budget Required
Internal Loan — 5 Year $130,000.00, $130,000.00
'Property Taxes (2014 Budget) 60,000.00 56,523.00
Third Party Recoverable - Region of Durham 80,217.00
Total $190,000.00 $266,740.00
Net Project Costs under (over) Approved Funds ($76,740.00)
The over expenditure of $76,740 will be reduced by a contribution from the Region in
the amount of$80,217.00.
Discussion: - A Municipal Bridge Inspection Report was undertaken by
Keystone Bridge Management in 2010 and 2012 on behalf of the City. The report
identified that the structure bottom chords and floor beams were severely corroded for
the Amberlea Creek Pedestrian Bridge and required rehabilitation. In 2011 funds were
budgeted for Consulting Services (IFQ 45-2011) for the rehabilitation of a pedestrian
bridge. Chisholm Fleming and Associates were hired to undertake the assignment. In
their Bridge Condition Survey Report dated December 12, 2011 they advised that it
would be more economical to replace the bridge than to rehabilitate it. The new bridge
replacement that is being proposed is a weathering steel structure. Other benefits
include a shorter construction duration, reduced environmental impact and provides a
more predictable service life. As part of the 2013 Property Maintenance Capital Budget,
Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement was approved as
a construction project.
During the detail design phase, consideration was given to the Accessibility for
Ontarians with Disabilities Act (2005) (AODA). The existing bridge is 2.0 metres wide
and the new bridge will be 2.4 metres wide. The replacement bridge was designed 20%
wider than the existing bridge. The original budget wasn't sufficient to cover additional
costs. The increase in cost to the project has been accommodated for in the 2014
Property Maintenance Capital Budget.
The Region of Durham have a sanitary sewer attached to the underside of the
pedestrian bridge which services the townhouse complex at 925 Bayly Street. Under
Tender No. T-21-2013 the City is coordinating the replacement of the sanitary sewer on
behalf of the Region. The Region has approved their portion of the project and will be
reimbursing 100% of the cost back to the City.
105
Report ENG 02-14 February 24, 2014
•
Subject: Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
Tender No. T-21-2013 Page 4
Tender No. T-21-2013 was issued on Monday, November 4, 2013 and closed on
Wednesday, November 20, 2013 with five bidders responding. The low bid submitted
by Hawkins Contracting Services Limited is recommended for approval. The total gross
project cost is estimated at $296,204.00 (HST included) and the total net project cost is
estimated at $266,740.00 (net of HST rebate).
References for Hawkins Contracting Services Limited have been checked and are
deemed acceptable by the Manager, Capital Projects & Infrastructure. The Health &
Safety Policy, proof of Confined Space Entry Procedure and a list of employees trained,
a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued
by Workplace Safety & Insurance Board as submitted by Hawkins Contracting Services
Limited, have been reviewed by the Coordinator, Health & Safety and deemed
acceptable. The Certificate of Insurance has been reviewed by the Manager, Budgets
& Internal Audit and is deemed acceptable. In conjunction with staffs review of the
contractor's references available on this project, the tender is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the
Engineering & Public Works Department recommends the acceptance of the low bid
submitted by Hawkins Contracting Services Limited for Tender No. T-21-2013 in the
amount of$222,640.51 (HST included) and that the total net project cost of$266,740.00
(net of HST rebate) be approved.
Attachments:
1. Supply & Services Memorandum dated November 22, 2013
2. Location Map
•
r By: Approved/Endorsed By:
7.____; /n ' `'✓�/ .
Darrell Seisky, CET, CMM III 7 Ri and H• born, P. Eng.
Manager, Capital Projects & Infrastructure )ector, Engineering & Public Works
Vera A. Felgemacher Stan Karwowski, MBA CNA-----
CSCMP, CPPO, CPPB, CPM, CMM III Division Head, Finance &Treasurer
Manager, Supply & Services
• 106
Report ENG 02-14 February 24, 2014
Subject: Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
Tender No. T-21-2013 Page 5
Caryn Kong, CGA
Senior Financial Analyst
Capital & Debt Management _
DS:ds •
•
Recommended for the consideration
of Pickering City Council
•
.14. 2°14
Tony Prevedel, P.Eng.
•
Chief Administrative Officer
•
•
•
•
107
- • ° Attachment 1 Report ENG O3-14
Cliff 00
PICKERING Memo
•
To: Richard Holborn November 22, 2013
Director, Engineering& Public Works Revised
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Manager, Capital Works & Infrastructure
Subject: Tender No. T-21-2013
Tender for Amberlea Creek Pedestrian Bridge and Sanitary Sewer Replacement
- File: F-5400-001
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. Five bidders submitted a tender for
this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit
prices and extensions. Unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010.-001, Item 13.03(w). Three (3) bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder Total Tendered Amount After Calculation Check
Hawkins Contracting Services Ltd. $222,640.51 $222,640.51
Cedar Springs Landscape Group Ltd. $237,254.80 $237,254.80
Elirpa Construction & Materials Ltd. $401,839.45 $401,839.45
Automatic rejection —the unit price for Section 2, Item
9 was not stated on the Form of Tender. Reference:
MTM-2Contracting Inc. • Purchasing Policy No. PUR 010, Procedure 23.02,
Item 14; Information to Bidders— Item 9, 14, 15, 25,
26, 27, Tendering Specifications — Item 9, and Form
of Tender.
•
108
Automatic rejection —the unit price for Section 2, Item
9 was not stated on the Form of Tender. Reference:
Citycore Construction Inc. Purchasing Policy No. PUR 010, Procedure 23.02,
Item 14; Information to Bidders— Item 9, 14, 15, 25,
26, 27, Tendering Specifications— Item 9, and Form -
of Tender.
•
Pursuant to Information to Bidders Item 28, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) A copy of the currently dated and signed Health and Safety Policy to be used
on this project;
(b) A copy of the current.Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injury Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) Proof of compliance with amended Confined Space Entry Regulations
(September 30, 2006). Copies of certified Training and Procedures to be used
on this project;
(e) A list of employees trained in the confined space entry procedure who will be
working on this project; •
(f) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer;
(g) The City's Accessibility Regulations for Contracted Services form currently
dated and signed;
(h) list of Sub-Contractors in accordance with General Conditions Item 35; and
(i) Waste Management Plan to be used on this project in accordance with
Tendering Specifications Item 18.
Please include the following items in your Report to Council:
(a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health &
Safety;
(b) if item (f) — Insurance— is acceptable to the (Acting) Manager, Budgets & Internal
Audit;
(c) any past work experience with the low bidder'Hawkins Contracting Services Ltd.
including work location;
(d) without past work experience, if reference information is acceptable;
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals; and
(i) related comments specific to the project.
November 22, 2013
Tender No. T-21-2013 Page 2
Amberlea Creek Pedestrian Bridge and Sanitary Sewer 109
Replacement
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If you require further information, please feel free to contact me or a member of Supply &
Se ices..
VAFT
Attachments
•
November 22, 2013
Tender No. T-21-201.3. Page 3
110Amberlea Creek Pedestrian Bridge and Sanitary Sewer
P nlaramant
Attachment a Report ENG Oa-I4
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•
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• 11111101,s_cut. IR 1 101 0,` BA
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,t N 6 r� ��w
ENGINEERING&PUBLIC ATTACHMENT FOR ENGINEERING& PUBLIC WORKS C;fq 4
WORKS DEPARTMENT REPORT ENG 02-14 __—,;,1Ht:_ -_
scALE. �,�: AMBERLEA CREEK PEDESTRIAN BRIDGE ' - �R �
N.T.S. JANUARY 28/2014 and SANITARY SEWER REPLACEMENT d_�i�.l��'�r
• 111
Cliq 00
PICKERING February 24, 2014
Notice of Motion
a) Referendum Question — Distributing Regional Seats Based on Population
Moved by Councillor Rodrigues
Seconded by Councillor O'Connell
WHEREAS, the Municipal Act, 2001,.as amended, includes provisions for changing the
composition of an upper-tier Council; and,
WHEREAS, the following comparison of Peel, York and Durham Regional Councils
indicates that the Council of the Regional Municipality of Durham is too large and that
the Region's taxpayers are paying more than is necessary for the basic costs of their
elected Council:
Peel York Durham
2011 POPULATION (CENSUS) 1,296,814 1,032,524 608,031
2013 MEMBERS(EXCLUDING CHAIR) 24 20 28
POPULATION-PER-MEMBER 54,034 51,626 21,715
2012 COUNCILLOR BASE REMUNERATION $50,400 $50,600 $50,200
TOTAL COUNCIL REMUNERATION AND EXPENSES, BASED ON
$60,000 PER MEMBER ANNUALLY $1.44m $1.2m $1.68m
COST PER CAPITA $1.11 $1.16 $2.76
and,
WHEREAS, all electors in the Region deserve the right to determine the basic
composition of the Regional Council that they elect and fund to serve the interests of all
the people in the Region;
NOW THEREFORE BE IT RESOLVED:
That the Council of The Corporation of the City of Pickering hereby directs the City
Clerk.to follow the process for putting the following question on the ballot of the 2014
regular municipal election:
Are you in favour of the Council of the City of Pickering passing a resolution
requesting that the Council of the Region of Durham take the necessary
steps to reduce the size of Regional Council by distributing the seats based
on the population of each municipality?
- Yes No
112
Cifq O0
PICKERING
February 24, 2014
By-laws
7334/14 Being a by-law to appoint John Hagg as Fire Chief of The Corporation
of the City of Pickering effective March 1, 2014. (By-law attached)
7335/14 Being a By-law to adopt Amendment 25 to the Official Plan for the City
of Pickering (OPA 12-001/P) (By-law attached)
7336/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham, in Part of Lot 30, Concession 1 and Block 137,
40M-1418, City of Pickering (A 7/12) (By-law attached)
7337/14 Being a by-law to amend By-law 6604/05 providing for the regulating
of traffic and parking, standing and stopping on highways or parts of •
highways under the jurisdiction of the City of Pickering and on private
and municipal property. [Refer to Joint Planning & Development and
Executive Committee pages 43 -44]
7338/14 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-laws 334/75, 988/79, and 1346/81, to implement the
Official Plan of the City of Pickering, Region of Durham in Part of Lot
22, Concession 1, Parts 1 & 8 of Plan 40R-6409, and Parts 49 to 53 of
Plan 40R-7765, in the City of Pickering (A 7/13) [Refer to Joint
Planning & Development and Executive Committee pages 7 and 8]
7339/14 Being a by-law to amend By-law No. 6191/03 to confirm General
Municipal Fees [Refer to New and Unfinished Business page89]
•
113
Clq co
Memo
PICKERING
To: Debbie Shields January 23, 2014
City Clerk
From: Tony Prevedel
Chief Administrative Officer
Copy: Division Head, Human Resources.
Deputy Fire Chief
Subject: Appointment By-law
John Hagg, Fire Chief
File: A-4000
Please include the as ached By-law for approval at a February meeting of Council. Thank you.
/
TP:jh
Attachment Appointment By-law— Fire Chief
114
•
The Corporation of the City of Pickering
By-law No.
Being a by-law to appoint John Hagg as Fire
Chief of The Corporation of the City of
Pickering effective March 1, 2014.
Whereas Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, as amended
provides that if a fire'department is established for a municipality, the Council of the
municipality shall appoint a Fire Chief; and
Whereas, pursuant to the provisions of the Municipal Act, R.S.O., 1990, chapter M.45,
the Council of The Corporation of the City of Pickering may pass by-laws for appointing
such officers and employees as may be necessary for the purposes of the Corporation:
Now therefore, the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. John Hagg is hereby appointed Fire Chief of The Corporation of the City of
Pickering, effective March 1, 2014.
By-law passed this day of , 2014.
David Ryan, Mayor
•
Debbie Shields, City Clerk
115
C';tj 00
Memo
PICKERING •
To: Debbie Shields February 14, 2014
City Clerk
From: Deborah Wylie
Senior Planner- Policy
Copy: Chief Planner •
Manager, Development Review & Urban Design
Subject: Amending By-law for Official Plan Amendment Application OPA 12-001/P
Pine Ridge Tower Limited
1473, 1475 & 1485 Whites Road
•
Amending By-law 7335/14
Statutory Public Meeting Date September 4, 2012
Planning & Development Committee Date September 3, 2013 .
Purpose and Effect of By-law To adopt Amendment 25 to the Pickering Official
Plan to permit as an exception, a site specific.
increase in the maximum permissible density for
lands within the Mixed Use Areas— Mixed Corridor
designation establishing a maximum residential
density of 228 units per net hectare for lands
located on the east side of Whites Road, north of
Kingston road described as Part of Lots 1, 2, and 3,
Registered Plan 456.
Council Meeting Date _ Meeting scheduled for February 24, 2014
Note: This memo is to be part of the February 24, 2014, Council Meeting Agenda.
Amendments to the Northeast Quadrant Development Guidelines and Zoning By-law 3036, as
amended, intended to implement the Pine Ridge Tower Limited proposal will be forwarded to a
subsequent meeting of Council for adoption once a site plan is satisfactory to the Director, City
Development.
DW:Id •
J:\Documents\Developmen tlD-31o01201212012\OPA 12-001 A 1.121OPA'Memo to Clerk forwarding Draft Adopting By-law to Counctl.doctdoc
Attachments Location Map
By-law 7335/14 including Amendment 25
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' APPLICANT: Pine Ridge Tower Ltd.
CM��WI NI 1 PROPERTY DESCRIPTION: 1485., 1475 and 1473 Whites Road
City Development Plan 456, Part of Lots 1, 2 and 3 DATE:Feb.4,2014
Department .t. Sam
Tnranet Errterprroea Inc. antl ita nuppliere. All right Resenrotl. Net a plan of nurvey. SCALE 1:5,000 PN-6
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117 .
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_ . The Corporation of the City of Pickering •
By-law No 7335114
; - Being a By-law to adopt Amendment 25 to the Official Plan
- for the City of Pickering: (OPA 12-001/P) . .
Whereas pursuant to the,Planning Act, R.S.O. 1990, c.p. 13; subsections 17(22) and
21(1), the Council of The Corporation of the.City of Pickering may by by-law adopt
amendments to the Official Plan for the City of Pickering;
And whereas pursuant to Section 17(10).of the Planning Act, the.Minister of Municipal •
Affairs and Housing has by order authorized Regional Council to pass a by-law to -
exempt proposed area municipal official.:plan amendments from.-its.approval;
_And whereas-the Region has advised that this Amendment is.exempt�.fr..om Regional .
approval;
Now therefore the:Council of The Corporation of the City of Pickering hereby enacts as _
follows:
1. That Amendment 25.t9 the Official Plan_for the City of Pickering; attached hereto as
Exhibit "A", is hereby adopted;.and
2. This By-law shall come into force and take effect on the day of the final passing
hereof:
By-law passed this 24t1.' day of February, 2014.
David Ryan, Mayor •
Debbie Shields, City Clerk
•
118
Exhibit 'A' to By-law 7335/14
•
• Amendment 25
` . to the
City of Pickering Official Plan
•
119
Amendment 25 to the Pickering Official Plan
- Purpose: The purpose of this amendment is to permit, as an exception,
a site specific increase.in the maximum permissible density :
for lands within the Mixed..Use Areas— Mixed Corridor
designation establishing a maximum residential density of
- 228 units per net hectare for lands located on the east side of
Whites Road, north of Kingston Road described as Part of
Lots 1,2, and 3, Registered.Plan 456.
Location: The Amendment affects an area of.approximately 0.997 of a
hectare, located on the east.side of Whites Road between
Kingston Road and.Sheppard Avenue.
Basis: Through the City of Pickering's preliminary:Growth Plan
conformity work, the lands subject to.this Amendment were •
identified as a potential intensification area. The subject
lands are located on Whites Road which is designated as a _
Transit Spine in the Region of Durham Official Plan, and is
within 120 metres of Kingston .Road and the Durham.Region
Bus Rapid Transit. Transit Spine policies provide fore
complementary higher density..
The Amendment facilitates development that is compatible
with the surrounding evolving neighbourhood and minimizes
adverse impacts on the existing low density development on
Sheppard Avenue.
Th:e=Amendment enables development that is appropriate
intensification in Pickering's urban area, and is consistent
with the policies of the Provincial Policy Statement, and
•conforms to the.Growth Plan for the Greater Golden
Horseshoe and the Durham Regional Official Plan.
Actual The City of Pickering Official Plan is hereby amended by
Amendment:
1.. Revising policy 11.8—Woodlands:Neighbourhood
Policies, by adding a new subsection 11.8(e)(viii) and -
renumbering existing subsections(viii) and (ix) to (ix)
and (x) respectively:
(viii) despite Table 6 of Chapter Three,establish a
maximum residential density of 228 units per
net hectare for lands located on the east side
of Whites Road, north of Kingston.Road
described as Part of Lots 1, 2 and 3,
Registered Plan 456.
•
120
Amendment 25 to the Pickering Official Plan Page 2
Implementation: The provisions set forth in the City of Pickering Official Plan,
_ as amended; regarding the implementation of the Plan shall . -
apply in regard to this Amendment.
Interpretation:: - The provisions set forth in the City of Pickering Official.Plan,
as amended; regarding the interpretation of the Plan shall
apply in regard to this Amendment. .
OPA 12-0011 . . -
A
Pine Ridge Tower'Limited
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cif, co
Memo
PICKERING
To: Debbie Shields February 19, 2014
City Clerk
From: Cristina Celebre
Senior Planner— Development Review & Heritage
Copy: Manager, Development Review & Urban Design
Subject: Zoning By-law Amendment Application A 7/12
Almont Homes Inc..
Part of Lot 30, Concession 1 and Block 137, 40M-1418
Amending By-law 7336/14
Statutory Public Meeting Date February 4, 2013
Planning & Development Committee Date December 2, 2013
Purpose and Effect of By-law To permit the development of four lots for detached
dwellings.
Council Meeting Date February 24, 2014 •
Note N/A
CC:Id
J:\Documents'Development\D-3300\20121A 07-12114-Draft By-law Chart Memo to Clerks.doa
Attachments By-law Text
By-law Schedule
122
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The Corporation of the City of Pickering
By-law No 7336/14
Being a By-law to amend.Restricted Area,(Zoning) By-law 3036,
as amended, to implement the Official Plan of the City of V
Pickering, Region of Durham, in Part of Lot 30, Concession 1 •
and Block 137, 40M-1418, City of Pickering (A 7/12)
Whereas the Council of The Corporation of the City of Pickering received an.application "
to rezone the subject lands being Part of Lot 30-, Concession 1 and Block 137, 40M-1418,
in the City of Pickering to permit the development of four lots'for detached dwellings;
' And whereas-an amendment to Zoning By-law 3036, as amended, to permit such uses;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows: (.
•
,..1. Schedule I. •
Schedule I attached hereto with notations and ref erences shown thereon is
hereby declared to be part of this By-law. ,
2. Area Restricted
The provisions of this By-law shall apply to those lands ih Part of Lot 30,
-
Concession 1 and Block 137, 40M-1418, in the City of Pickering, designated,.
"S1-16", "(H) $1-16" and "S3-14" on Schedule I attached hereto.
3. General Provisions
No building,:structure, land or part thereof shall hereafter be used, occupied," -
erected, moved or structurally altered except in conformity with the provisions of
this By-law.
- 4. Definitions
In this By-law,
•
(1) (a) "Bay, Bow, Box Window" shall mean a window that protrudes from
- the main wall, usually bowed, canted, polygonal, segmental, : .
semicircular or square sided with window on front face in plan; one
or more storeys in height, which may or may not include a
foundation; may or May not include a window seat; and may
include a door; V
123 _ -
By-law No.7336/14 Page 2.
(2) . .(a)' "Dwelling" shall mean a building or part of a building containing one
or more dwelling units, but does not include a mobiile,home or
trailer;
(b) "Dwelling Unit"shall mean one or more habitable rooms:occupied
or capable of being occupied as a single, independent, and
separate housekeeping unit containing a separate kitchen and .
sanitary facilities;
(c) ` "Dwelling, Detached" shall mean a single dwelling:which is'
freestanding, separate and detached from other main buildings or
• • .. structures:. .'
(3) (a) "Floor Area - Residential" shall mean the area of the floor surface •
• contained within the outside walls of a storey or part of a storey;
(b) "Gross Floor Area -Residential" shall mean the aggregate.of.the. : -
floor areas of all.;storeys Of a building or structure,"or:part thereof as
the case may be, other than a private garage,:an attic, or a cellar:
(4) (a) "Height, Building" shall mean the vertical distance between the
established grade,,at the front of the house, and in the case of a flat
roof; the highest point of the roof surface or parapet wall; or in the
case of a mansard roof the deck line,or in the case of a gabled, hip.
or gambrel roof, the mean'height between eaves and ridge.:
(5) (a) "Lot" shall mean an area of land fronting on a street which is used : .
or intended to be used as the site of a'building,.-or group of
buildings, as the case may be, together with.any accessory ..
buildings or structures, or a public park or open space area, ; . .:,
regardless of whether or not such lot constitutes the whole of a lot
or block:on a'registered plan of subdivision;
• (b) "Lot Coverage"shall mean the combined areas of all the buildings .
- on the lot measured at the level of the first floor and expressed as a
percentage of the lot area;.
•
:(c) : "Lot Frontage" shall mean the width of a lot between the side'lot
lines:measured along a line'parallel'.to and 7:5 metres distant from
the front:lot line;
(6) (a) "Private Garage" shall mean an enclosed or partially enclosed
structure for the storage of one or more vehicles, in which structure
no business or service is conducted for profit or otherwise;:
(7) (a) "Yard" shall mean an area of land which is appurtenant to and
located on the same lot as a building or structure and,is open,
uncovered, and unoccupied above ground except for such
accessory buildings, structures,or other uses,as are specifically
permitted thereon; ' •
124
•
By-law No.7336/14 :. Page 3
(b) - "Front Yard".shall mean a yard extending across the full width of a
lot between the front lot line of the lot and the nearest wall of the . .
nearest main building or structure on the lot;.
(c) "Front Yard:Depth" shall mean the shortest horizontal dimension of
a front yard of a lot between the front lot line and the nearest wall of
the nearest main building or structure on the llot; " •
-..(d)- "Rear Yard" shall mean a yard extending across the full width of a '.
lot between the rear lot line of the lot, or where there is no rear lot
line; the junction point of the side lot lines, and the nearest wall of
the nearest main building or structure on the lot;
(e) "Rear Yard Depth" shall mean the shortest horizontal dimension of : •
a rear yard of a lot between the rear lot line of the lot,or where
there is no rear lot line, the junction point of the side lot lines, and
the nearest wall of the nearest main building or structure on the lot; •
"Side Yard" shall mean a yard of.a lot extending from the front yard
to the rear yard,:and from the side !CA line to the nearest wall of the
nearest main building or structure on the lot;
(g) "Side Yard Width"shall mean the shortest horizontal dimension of a .:,
side yard of a lot between the side lot line and the nearest wall of
•the nearest main building or structure on the lot;
(h) "Flankage Side Yard" shall mean a side yard immediately adjoining
a street or abutting on a reserve on the opposite side of which is'a
street;
(i) "Flankage Side Yard Width" shall mean the shortest horizontal
dimension of a flankage side yard of a lot between the lot line
adjoining a street or abutting on a reserve on the opposite side of
which is a street, and the nearest wall of the nearest main building
orstructure on the lot; .
(j) "Interior Side Yard" shall mean a side yard other than a Fankage
side yard;"
..(k) • "Wall, Front"shall mean the wall of the dwelling closest to the front
lot line.
5.:: Provisions ("S1-16"Zone and "S3-14" Zone) • -
(1) Uses Permitted ("S1-16" and "S3-14")
No person shall within the lands zoned "S1-16" and "S3-14" on Schedule I
attached hereto, use any lot or erect, alter, or use any building or structure
for any purpose except the following:
(i) detached dwelling
125
By-law No.7336/14 • Page 4
(2) , Zone.Requirements ("S1-16" Zone and "S3-14" Zone.)..
No person_shall within the lands zoned "S1-16" and "S3'-14" on Schedule 1,
'attached hereto use any lot or erect, alter or use any building or structure
except in accordance with the provisions asset out in the following.table:
•
"S1-16" "S3-14"
Zone Zone _ '
(a) Lot Frontage
(minimum) 13.0 metres 11.0 metres
(b) Lot Area
(minimum) 400 square metres 350 square metres
(c) Front Yard Depth
(minimum) 4.5 metres
(d) Side Yard Depth
(minimum) .1.2 metres
• (e) Rear Yard Depth
(minimum) 7.5 metres
(f) Building Height
(maximum) 10.0 metres
• (g) Lot Coverage
(maximum) 40 percent 38 percent
• (h) .Driveway Width
(maximum) 50 percent of the lot frontage
: (3) Special Provisions'("51-16" Zone and "S3-14" Zone)
The following special provisions shall apply to lands zoned
. "S1-16" and "S3-14" on Schedule-1: .
(i) Garage Requirements: •
minimum one private garage per lot attached to the main building and
' the vehicular entrance of which shall be located not less than
6.0 Metres from the front lot line, and-not less than 6.0 metres from
any side lot line immediately adjoining or abutting:a reserve on the • ,
opposite side of which is a street; -
(ii) -Garage Projection (maximum):
A. 2:0 metres:beyond the wall containing the main entrance to the
dwelling unit, except where a covered and unenclosed-porch
extends a minimum of 1.8 Metres from the wall containing the -
main entrance to the dwelling unit, in which case no part of any
attached private garage shall:extend more-than 3.0 metres
beyond the wall containing the main entrance to-the-dwelling unit;
126
By-law No.7336/14 Page 5
- (iii) Obstruction of Yards (maximum):
•
•
A . any unenclosed porches not exceeding 1..5 metres in height
above established grade, may encroach a maximum of
- 2.0 metres into the required minimum front yard;.
B any uncovered decks, platforms and steps not exceeding
. 1.5 metres in height above established grade, may encroach a
. maximum of 3.0 metres into the required rear yard;
C bay, bow or box window may encroach a maximum into required
yards as follows:.
.:: (i) front yard 0.6 metres
•
(ii) rear yard 0.6 metres •
(iii) eaves above these features: may project to a further
0.6 metres into the
- required front or rear yards
•
6. Provisions ("(H) S'1-16" Zone)
(1) Uses Permitted ("(H) S1-16" Zone)
Until such time as the "(H)" Holding Provision is lifted., the lands shall not
be used for any purposes other than the following:
(i) Private Open Space
(2) Zone Requirements ("(H) S1-16" Zone) -
The "(H)" Holding Symbol shall not be removed from the "S1-16" zone
until the completion of the following:
(i) That the lands are combined with the adjacent lands to the south to
create complete residential lots in accordance with the zoning
provisions in this By-law to the satisfaction of the City of Pickering.
7. By-law 3036
By-law 3036, as amended, is hereby further amended only to the extent
necessary to give effect to the provisions of this By-law as it applies to the area
set out in Schedule I attached hereto. Definitions and subject matters not
specifically dealt with in this By-law shall be governed by relevant provisions of
By-law 3036, as amended..
127
By-law No.7336/14.. Page 6 . .
-8. Effective Date
This By-law shall come into force in accordance with the provisions of the
'- Plannin Act.'
9
By-law passed this 2•th day.of February, 2014:
David Ryan, Mayor •
•
•
Debbie Shields, City.Clerk
•
•
s.
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. PASSED THIS 24th :
DAY OF .. February- 2014
.
CLERK`: .
129
City o¢1 Committee of Adjustment
fil‘ Meeting Minutes
— ''3 11-7! t Wednesday, November 27, 2013
1 7:01 pm
• Main Committee Room
Present:
•
Tom Copeland
David Johnson —Chair
Eric Newton
Bill Utton
Shirley Van Steen —Vice-Chair
Also Present:
Melissa Markham, Principal Planner— Development Review
•
Lesley Dunne, Assistant Secretary-Treasurer
(I) Adoption of Agenda
Moved by Bill Utton
Seconded by Eric Newton
That the agenda for the Wednesday, November 27, 2013 meeting be adopted.
Carried Unanimously
(II) Adoption of Minutes
Moved by Tom Copeland
Seconded by Bill Utton
That the minutes of the 14th meeting of the Committee of Adjustment held
Wednesday, November 6, 2013 be adopted.
Carried Unanimously
Page 1 of 4
qty oig _ Committee of Adjustment
Meeting Minutes
"'= � _` � Wednesday, November 27, 2013
RN 7:01 pm
Main Committee Room
(Ill) Reports
1. P/CA 54/13 to P/CA 56/13
2037038 Ontario Inc.
1817 Fairport Road
P/CA 54/13 (Lot 24)
The a pp licant requests relief from Zoning By-law 3036, as amended by By-law
7284/13 to permit a minimum front yard depth of 3.0 metres to the main wall of the
dwelling; whereas the by-law requires a minimum front yard depth of 4.5 metres.
P/CA 55/13 (Lot 4)
The applicant requests relief from Zoning By-law 3036, as amended by By-law
7284/13 to permit a maximum garage projection of 2.0 metres beyond the wall
containing the main entrance to the dwelling unit, except where a covered and
unenclosed porch extends a minimum of 1.8 metres from the wall containing the
main entrance to the dwelling unit, in which case no part of any attached private
garage shall extend more than 4.5 metres beyond the wall containing the main
entrance to the dwelling unit; whereas the by-law requires a maximum garage
projection of 2.0 metres beyond the wall containing the main entrance to the
dwelling unit, except where a covered and unenclosed porch extends a minimum
of 1.8 metres from the wall containing the main entrance to the dwelling unit, in
which case no part of any attached private garage shall extend more than
3.0 metres beyond the wall containing the main entrance to the dwelling unit.
P/CA.56/13 (Lots 1 to 31)
The applicant requests relief from Zoning By-law 3036, as amended by By-law
7284/13 to exempt the development of a common element condominium
development comprised of 31 lots from the maximum lot coverage provision;
whereas the by-law requires a maximum lot coverage of 38 percent.
The applicant requests approval of these variances in order to obtain building
permits for lots within a common element condominium.
Principal Planner— Development Review outlined staff recommendations from
the City Development Department recommending approval subject to conditions.
Written comments were also received from the City's Engineering & Public
Works department and Building Services expressing no comments.
Brain Moss, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Page 2 of 4
City 00 _ Committee of Adjustment
,h''laI _ Meeting Minutes
Wednesday, November 27, 2013
7:01 pm
Main Committee Room
Brian Moss agreed with staff recommendations and asked the Committee to •
extend the fulfillment deadline for P/CA 56/13 to November 27, 2016 giving the
owner three years for the build out of the common element condominium
development.
A Committee Member asked the applicant a question about the proposed lot
coverage for the development.
Brian Moss informed the Committee that the maximum lot coverage would be
• approximately 50 percent.
Moved by Shirley Van Steen
Seconded by Bill Utton •
That application P/CA 54/13 by 2037038 Ontario Inc., be Approved on the
grounds that the minimum front yard depth of 3.0 metres to the main wall of the
dwelling is minor in nature, desirable for the appropriate development of the land,
and in keeping with the general intent and purpose of the Official Plan and the
Zoning By-law, subject to the following conditions:
1. That these variances apply only to the proposed dwelling, as generally sited
and outlined on the applicant's submitted plans.
2. That the applicant obtain a building permit for the proposed construction by
November 27, 2015, or this decision shall become null and void.
That application P/CA 55/13 by 2037038 Ontario Inc., be Approved on the
grounds that the maximum garage projection of 2.0 metres beyond the wall
containing the main entrance to the dwelling unit, except where a covered and
unenclosed porch extends a minimum of 1.8 metres from the wall containing the
main entrance to the dwelling unit, in which case no part.of any attached private
garage shall extend more than 4.5 metres beyond the wall containing the main
entrance to the dwelling unit is minor in nature that is desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That these variances apply only to the proposed dwelling, as generally sited
and outlined on the applicant's submitted plans.
• 2. That the applicant obtain a building permit for the proposed construction by
November 27, 2015, or this decision shall become null and void.
Page3of4
Cali 00 Committee of Adjustment
Meeting Minutes
=`m°'- Wednesday, November 27, 2013
I • RIN 7:01 pm
Main Committee Room
That application P/CA 56/13 by 2037038 Ontario Inc., be Approved on the
grounds that the exemption of the development of a common element
condominium comprised of 31 lots from the maximum lot coverage provision to
be minor in nature that is desirable for the appropriate development of the land,
and in keeping with the general intent and purpose of the Official Plan and the
Zoning By-law, subject to the following conditions:
1. That these variances apply to the development, as generally sited and
outlined on the applicant's submitted plans.
2.. That the applicant obtain a building permit for the proposed construction by
November 27, 2016, or this decision shall become null and void.
Carried
(IV) Adjournment
Moved by Bill Utton
Seconded by Tom Copeland
That the 15th meeting of the 2013 Committee of Adjustment be adjourned at
7:14 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, December 18, 2013.
•
Carried Unanimously
k . 3 ►3
Date •
r
P
`.t,
Chair
Assistant Secretary-Treasurer
Page 4 of 4
Cli oO Committee of Adjustment
�.. -._ Meeting Minutes
4 Wednesday, December 18, 2013
ICKE I 7:00 pm
Main Committee Room
Present:
Tom Copeland
David Johnson —Chair
Eric Newton
Bill Utton
Shirley Van Steen —Vice-Chair
Also Present:
Melissa Markham, Principal Planner— Development Review
Lesley Dunne, Assistant Secretary-Treasurer
(I) Adoption of Agenda
Moved by Bill Utton
Seconded by Eric Newton
That the agenda for the Wednesday, December 18, 2013 meeting be adopted.
Carried Unanimously •
(II) Adoption of Minutes
Moved by Shirley Van Steen
Seconded by Eric Newton
That the minutes of the 15th meeting of the Committee of Adjustment held
Wednesday, November 27, 2013 be adopted.
• Carried Unanimously
•
Page 1of10
�ctci o¢1 Committee of Adjustment
- .. Meeting Minutes
z u Wednesday, December 18, 2013
I 7:00 pm
Main Committee Room
(Ill) Reports
1. P%CA 57/13
2143087 Ontario Limited
2055 Brock Road
The applicant requests relief from the following provisions of Zoning By-law 3036,
as amended by By-law 7085/10, to permit a minimum of 68 percent of the length
of a build-to-zone to contain a building or part of a building; whereas the by-law
does not permit a building, part of a building, or structure to be erected within the
"RH/MU-3"zone unless a minimum of 85 percent of the length of the build-to-zone
contains a building or part of a building.
The applicant requests approval of this minor variance application in order to
obtain site plan approval for a new commercial building.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending approval subject to conditions.
The applicant/agent was not in attendance to speak about the application.
Maureen Schorn of 1760 Finch Avenue was present and asked questions to
seek clarification of the application and expressed concern with the removal of
trees.
Moved by Eric Newton
Seconded by Bill Utton
That application P/CA 57/13 by 2143087 Ontario Limited, be Tabled to the next
meeting to allow the applicant to be present to answer questions from Committee
Members and residents.
Carried Unanimously
•
Page 2 of 10
City 00 = Committee of Adjustment
Meeting Minutes
tea.._
Wednesday, December 18, 2013
PI I I 7:00 pm .
Main Committee Room
2. P/CA 58/13
H. Hamam
1725 Echo Point Court
The applicant requests relief from Zoning By-law 3036, as amended by By-law
1998/85, to permit an unenclosed covered platform (deck) to project a maximum
of 3.7 metres into the required rear yard, whereas the by-law permits uncovered
platforms not exceeding 1.0 metre in height above grade and to project a
maximum of 1.5 metres into any required rear yard.
The applicant requests approval of this minor variance in order to obtain a
building permit to construct an unenclosed covered platform (deck) with a total
area of 31.4 square metres in the side and rear yard.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending approval subject to conditions.
H. Chahine, Renosense General Contracting, agent, was present to represent
the application. No further representation was present in favour of or in objection
to the application.
Moved by Tom Copeland
Seconded by Shirley Van Steen
That application P/CA 58/13 by H. Hamam, be Approved on the grounds that
the projection of an unenclosed covered platform (deck) to a maximum of
3.7 metres into the required rear yard is minor in nature, that is desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That this variance apply only to the unenclosed covered platform (deck)
attached to the main building, as generally sited and outlined on the
applicant's submitted plans. .
2. That the applicant obtain a building permit for the proposed construction by
December 18, 2015 or this decision shall become null and void.
Carried Unanimously
Page 3 of 10
Citq o0 Committee of Adjustment
Meeting Minutes
�x.�uuuja�5—a
- Wednesday, December 18, 2013
7:00 pm
Main Committee Room
3. P/CA 59/13
J. & S. McQuaid
1800 Pine Grove Avenue
The applicant requests relief from Zoning By-law 3036, as amended, to permit an
existing 15.0 square metre cabana to be located in the side yard, whereas the
by-law requires all accessory buildings which are not part of the main building to
be erected in the rear yard.
The applicant requests approval of this variance in order recognize the existing
cabana in the side yard.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending approval subject to conditions.
Robin McKenna, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Shirley Van Steen
Seconded by Bill Utton
That application P/CA 59/13 by J. & S. McQuaid, be Approved on the grounds
that the existing 15.0 square metre cabana located in the side yard is minor in
nature that is desirable for the appropriate development of the land, and in
keeping with the general intent and purpose of the Official Plan and the Zoning
By-law, subject to the following conditions:
1. That this variance apply only to the existing cabana, as sited and outlined on
the applicant's submitted plans.
2. That the applicant obtain a building permit for the existing cabana by
December 18, 2014, or this decision shall become null and void.
Carried Unanimously
• • Page 4 of 10
°tq o¢1 _== Committee of Adjustment
•
Meeting Minutes
R = 'urnT' Wednesday, December 18, 2013
I I RING 7:00 pm
• Main Committee Room
4. P/CA 60/13
D. Mandarello
569 Rougemount Drive
The applicant requests relief from the following provisions of Zoning By-law 2511:
• to permit a minimum front yard depth of 7.0 metres; whereas the zoning
by-law requires a minimum front yard depth of 7.5 metres
• to permit a minimum gross floor area for an existing 1 storey dwelling of
83 square metres; whereas the by-law requires a minimum gross floor area
for a 1 storey dwelling of 95 square metres
• to permit an accessory building with a maximum height of 4.1 metres in a
residential zone; whereas the zoning by-law does not permit an accessory
building to exceed a height of 3.5 metres in any residential zone
The applicant requests approval of this minor variance application in order to
obtain a building permit to construct an 80.5 square metre detached garage in
the rear yard. The applicant also seeks a reduction in the minimum required
front yard depth and minimum gross floor area to bring the existing 1 storey
dwelling into compliance with the zoning by-law.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending the application be tabled.
Written comments were received from the City's Engineering & Public Works
Department indicating that the applicant will have to alter the existing grading on
the lot to direct flow to the front of the lot, as the catch basin for the adjacent
subdivision to the east are not meant to accommodate-additional drainage from
lots on the west side of Rougemount Drive. The applicant will have to submit a
grading and drainage plan to the satisfaction of the City.
Written comments were received from the City's Building Services Department
indicating the northern wall of the proposed detached garage does not comply
with the minimum separation standards in order to permit a glazed opening.
Written comments were received from M. & M. Ferrari of 573.Rougemount Drive
in objection to the application, including a petition signed by 14 surrounding
neighbours in objection to the application. Written comments were also received
from M. Ferrari of 575 Rougemont Drive in objection to the application.
Page 5 of 10
Clty L. Committee of Adjustment
Meeting Minutes
Wednesday, December 18, 2013
PI • RUNG 7:00 pm
Main Committee Room
Domenic Mandarello, owner, was present to represent the application. Chris Ma
of 546 Lekani Court, Michael Ferrari of 573 Rougemount Drive, Oliver Tutte of
579 Rougemount Drive and Marisa Ferrari of 575 Rougemount were present in
objection to the application.
Chris Ma expressed concerns with the location and height of the proposed
garage and the loss of natural sunlight onto his property.
Michael Ferrari stated his objection to the variances for the existing dwelling as it
is currently derelict and rundown and he would like it to be removed. He also
stated his objection to the proposed garage as he believes that the height is too
tall and will be a towering structure in the neighbourhood.
Oliver Tutte expressed concern with the size of the garage and would like it to be
built to meet current standards.
Marisa Ferrari is also concerned with the width and size of the proposed garage.
Moved by Shirley Van Steen
Seconded by Bill Utton
That application P/CA 60/13 by D. Mandarello, be Tabled to allow the owner to
explore alternative designs for the accessory structure addressing the City's
concerns regarding overall size, height, and setbacks to the rear and side lot
lines and to review and approve a grading and drainage plan.
Carried Unanimously
5. P/CA 61/13
T. Jean-Baptiste & P. Keeler
545 Rodd Avenue
The applicant requests relief from the following provisions of.Zoning By-law 2511,
as amended by By-law 5092/87:
• to permit a maximum building height of 9.2 metres, measured between the
established grade and the highest point of a flat roof surface, whereas the
by-law requires a maximum building height of 9.0 metres, measured between
the established grade and the highest point of a flat roof surface or parapet
wall
Page 6 of 10
�tq o� Committee of Adjustment
Meeting Minutes •
Wednesday, December 18, 2013
I , 7:00 pm
Main Committee Room
• to permit uncovered steps and platforms with a maximum height of 2.2 metres
above grade to project a maximum of 5.2 metres into the required front yard,
whereas the by-law requires all uncovered steps and platforms not exceeding
1.0 metre in height above grade and not projecting more than 1.5 metres into
any required front yard
The applicant requests approval of these variances in order to obtain a building
permit to construct a raised two-storey detached dwelling and associated
uncovered steps to project into the required front yard.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending approval subject to conditions.
Written comments were received from Alexander Morr of 540 Rodd Avenue in
objection to the application.
Peter Vishnovski, agent, was present to represent the application. Alexander
Morr was present in objection to the application.
Alexander Morr stated his opposition to the variances and expressed concerns
with the removal of trees, the proposed setback of the encroachment from the
pavement and the impact that the proposed development will have on the
conservation lands and the waterfront trail.
In response to concerns, Peter Vishnovski explained that the proposed steps will
be approximately 9.0 metres from the asphalt and landscaping will be used to
screen the development. He also stated that one tree will need to be removed
and new landscaping will be provided along the development.
Moved by Bill Utton
Seconded by Shirley Van Steen -
That application P/CA 61/13 by T. Jean-Baptiste & P. Keeler, be Approved on
the grounds that the maximum building height of 9.2 metres, and uncovered steps
and platforms with a maximum height of 2.2 metres above grade to project a
maximum of 5.2 metres into the required front yard are minor in nature that are
desirable for the appropriate development of the land, and in keeping with the
general intent and purpose of the Official Plan and the Zoning By-law, subject to
the following conditions:
1. That these variances apply only to the proposed two storey detached dwelling
and associated uncovered steps and platforms, as generally sited and
outlined on the applicant's submitted plans.
Page 7 of 10
Citq
o� Committee of Adjustment
Meeting Minutes
Wednesday, December 18, 2013
I • RING 7:00 pm
Main Committee Room
2. That the applicant obtain a building permit for the proposed construction by
December 18, 2015, or this decision shall become null and void.
Carried Unanimously
6. P/CA 57/13
2143087 Ontario Limited
2055 Brock Road
Moved by Shirley Van Steen
Seconded by Eric Newton
That application P/CA 57/13 by 2143087 Ontario Limited, be lifted from the table.
Carried Unanimously
The applicant requests relief from the following provisions of Zoning By-law 3036,
as amended by By-law 7085/10, to permit a minimum of 68 percent of the length
of a build-to-zone to contain a building or part of a building; whereas the by-law
does not permit a building, part of a building, or structure to be erected within the
"RH/MU-3" zone unless a minimum of 85 percent of the length of the build-to-zone
contains a building or part of a building.
The applicant requests approval of this minor variance application in order to
obtain site plan approval for a new commercial building.
Principal Planner— Development Review outlined staff recommendation from the
City Development Department recommending approval subject to conditions.
Harry Kohn, agent, was present to represent the application. Maureen Schorn of
1760 Finch Avenue was present to obtain clarification on the application.
In response to concerns, Harry Kohn explained the size of the buffer zone and
stated that the flood plain will be preserved. Harry Kohn also indicated a height
of 3-storeys for the proposed building.
Page 8 of 10
Cliq
o Committee of Adjustment
Meeting Minutes
Wednesday, December 18, 2013 .
I 7:00 pm
Main Committee Room '
Moved by Tom Copeland
Seconded by Shirley Van Steen
That application P/CA 57/13 by 2143087, be Approved on the grounds that the
length of the build-to zone to contain a building or part of a building to be reduced
to 68 percent is minor in nature and desirable for the appropriate development of
the land, and in keeping with the general intent and purpose of the Official Plan
and the Zoning By-law, subject to the following conditions:
1. That this variance apply only to the proposed commercial building, as
generally sited and outlined on the applicant's submitted plans.
2. That the applicant obtain Site Plan Approval for the proposed development by
December 18, 2015, or this decision shall become null and void.
3. That the applicant obtain a building permit for the proposed development by
December 18, 2015, or this decision shall become null and void.
Carried Unanimously
(IV) Other Business
1. Appointment of Chairperson
Moved by Bill Utton
Seconded by Shirley Van Steen
That David Johnson be appointed as Chairperson for the 2014 term.
Carried Unanimously
2. Appointment of Vice Chairperson
Moved by Eric Newton
Seconded by Bill Utton
That Shirley Van Steen be appointed as Vice Chairperson for the 2014 term.
Carried Unanimously
Page 9 of 10
7■11■■•■■■•■■•
Cali 00 it= Committee of Adjustment
Meeting Minutes
Rill
Wednesday, December 18, 2013
ICKERING 7:00 pm
Main Committee Room
(V) Adiournment
Moved by Eric Newton
Seconded by Tom Copland
That the 16th meeting of the 2013 Committee of Adjustment be adjourned at
7:48 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, January 15, 2014.
Carried Unanimously
'
Date Ilk
/
Chair •
,(z7i4tc_
Assistant Secretary-Treasurer
•
Page 10 of 10
Citq o¢1 = Committee of Adjustment
Meeting Minutes
Wednesday, January 15, 2014
PIO7:00 pm
Main Committee Room
•
Present: •
Tom Copeland .
David Johnson — Chair
Eric Newton .
Bill Utton
Also Present:
•
Melissa Markham, Principal Planner— Development Review
Absent:
Shirley Van Steen —Vice-Chair
•
Lesley Dunne, Assistant Secretary-Treasurer
(I) _ Adoption of Agenda
Moved by Bill Utton
Seconded by Eric Newton
That the agenda for the Wednesday, January 15, 2014 meeting be adopted.
Carried Unanimously
(II) Adoption of Minutes
Moved by Tom Copeland
Seconded by Bill Utton
That the minutes of the 16th meeting of the Committee of Adjustment held
Wednesday, December 18, 2013 be adopted. .
Carried Unanimously
Page 1 of 6
•
Citq 00 Committee of Adjustment
- Meeting Minutes
.issue= Wednesday, January 15, 2014
P RII\J 7:00 pm
Main Committee Room
(III) Reports
1. P/CA 01/14'
M. & P. Beagan
122 Secord Street
The applicant requests relief from the following provisions of Zoning By-law 3036,
as amended.by By-law 4271/93:
• to permit an accessory structure with a height of 3.1 metres to be set back
a minimum of 0.5 of a metre from the rear and side lot lines, whereas the
by-law requires an accessory structure greater than 1.8 metres in height to
be set back a minimum of 1.0 metre from all lot lines
The applicant requests approval of these variances in order to obtain a building
permit to construct an accessory structure 0.5 of a metre from the rear and east
side lot line.
Principal Planner— Development Review outlined the staff recommendation from
the City Development Department recommending approval subject to conditions.
Written comments were also received from the City's Development Control
expressing no concerns.
Matthew Beagan, owner, was present to represent the application. Steven
Ferreira of 125 Copley Street was present in objection to the application.
Steven Ferreira indicated that there are small'rear yards in this neighbourhood.
He mentioned that there is a negative impact of the shed on his property, which
is directly behind the subject property. He stated that the shed is too tall and is
too close to the rear property line. He submitted pictures for the Committee to
review, to illustrate the location and height of the existing shed. He stated that
the shed negatively impacts the resale value of his home and there could be
drainage issues. He also stated he would like the By-law enforced with the
proper setbacks.
A Committee Member asked the owner if he built the shed himself. M. Beagan
stated that he built the shed and while he was aware of the building permit for a
larger shed he was not aware of the required setbacks. He informed the
Committee that the shed is currently 0.2 of a metre setback from the rear lot line
and he will be moving the shed to 0.5 of a metre from this lot line. He intends to
use the shed for storage.
Page 2 of 6
Cali - Committee of Adjustment
Meeting Minutes
g Wednesday, January 15, 2014
ia. 1 7:00 pm
Main Committee Room
•
Moved by Tom Copeland •
•
Seconded by Bill Utton
That application P/CA 01/14 by M. & P. Beagan, be Deferred until the next
meeting in order to give the Committee Members an opportunity to visit the site.
Carried Unanimously
2. P/CA 02/14 & P/CA 03/14
M. Gaffney
1834 Fairport Road
•
P/CA 02/14 (Proposed Retained Parcel)
The applicant requests relief from Zoning By-law 3036, as amended to permit a
minimum lot frontage of 14.9 metres and a minimum north side yard width of 1.4
metres, whereas the by-law requires a minimum lot frontage of 18.0 metres and
a minimum side yard width of 1.8 metres.
P/CA 03/14 (Proposed Severed Parcel)
The applicant requests relief from Zoning By-law 3036, as amended to permit a
minimum lot frontage of 14.9 metres and a minimum south side yard width of 1.4
metres, whereas the by-law requires a minimum lot frontage of 18.0 metres and
a minimum side yard width of 1.8 metres.
The applicant requests approval of these variances in order to obtain zoning
compliance to reduce the minimum lot frontage requirement to facilitate the future
severance of the property and to permit a reduction in minimum side yard depth
to the existing and proposed dwellings.
Principal Planner— Development Review outlined the staff recommendation from
the City Development Department recommending approval subject to conditions.
Written comments were received from the City's Development Control
expressing no concerns. Written comments were received from Doug Dickerson
— City Councillor—Ward 2 supporting the applications. Written comments were
also received from Noel Williams of 1836 Fairport Road in objection to the
applications.
Martin Gaffney, owner, was present to represent the application. Noel Williams,
of 1836 Fairport Road was present in objection to the application.
Page .3of6
Cart c Committee of Adjustment
= Meeting Minutes
_"' • Wednesday, January 15, 2014
I / 7:00 pm
Main Committee Room
•
Noel Williams stated that side yards in the area are required to be 1.8 metres and
he is concerned that the existing fence between his property and the subject
property is not on the property line, which will further impact the side yard width.
He expressed concerns that the proposed dwelling will be too close to the
existing dwelling located at 1836 Fairport Road, negatively impact side views,
natural sunlight, spatial separation between dwellings and decrease in property
values. He also expressed a concern with dust control and vibrations impacting
his foundation, during construction.
Martin Gaffney stated that the property has recently been surveyed and while the
existing fence is not on the property line, the requested variances are true to the
lot frontage and side yard widths required for the land division and variance
• applications.
Moved by Tom Copeland
Seconded by Bill Utton
That application P/CA 02/14 by M. Gaffney, be Approved on the grounds that
the minimum lot frontage of 14.9 metres, a minimum north side yard width of
1.4 metres to an existing two-storey detached dwelling are minor in nature that
are desirable for the appropriate development of the land, and in keeping with the
general intent and purpose of the Official Plan and the Zoning By-law, subject to
the following conditions:
1. That the variances apply only to the proposed lot configuration and north
side yard width affecting the existing dwelling on the proposed retained
parcel as generally sited and outlined on the applicant's submitted plans.
•
2. That the applicant demonstrates, via calculations, that the location of the
proposed property/severance line will meet the spatial separation
requirements of the Ontario Building Code to the satisfaction of the Chief
Building Official prior to receiving final clearance for a future land severance.
3. That the applicant obtains final clearance for a future land severance
(coordinated with P/CA 03/14) by April 24, 2015, or this decision shall
• become null and void. .
•
Page 4 of 6
City o¢1 Committee of Adjustment
Meeting Minutes
Wednesday, January 15, 2014
I • I I . 7:00 pm
Main Committee Room
That application P/CA.03/14 by M. Gaffney, be Approved on the grounds.that
the minimum lot frontage of 14.9 metres and a minimum south side yard width of
1.4 metres to a proposed two-storey detached dwelling on the proposed severed
parcel are minor in nature that are desirable for the appropriate development of
the land, and in keeping with the general intent and purpose of the Official Plan
and the Zoning By-law, subject to the following conditions:
1. That the variances apply only to the proposed lot configuration and the south
side yard width affecting the future dwelling on the proposed severed parcel,
as generally sited and outlined on the applicant's submitted plans.
2. That the applicant submits an Architectural Design Statement (ADS) to the
satisfaction of the City. The ADS should address matters in compliance with
the Dunbarton Neighbourhood Development Guidelines concerning, but not
limited to, building setbacks, height, front elevations, garage projections,
driveway widths and landscaping affecting the future dwelling.
3. That the applicant obtains final clearance for a future land severance
(coordinated with P/CA 02/14) by April 24, 2015, odthis decision shall
become null and void.
4. That the applicant obtains a building permit for the proposed construction on
the proposed severed parcel by January 15, 2016, or this decision affecting
the proposed detached dwelling shall become null and void.
Carried Unanimously
(IV) Other Business
1. Appointment of Secretary-Treasurer
Moved by Eric Newton
Seconded by Bill Utton
That Melissa Markham be appointed as Secretary-Treasurer.
•
Carried Unanimously
• Page 5 of 6
City 00 Committee of Adjustment.
Meeting Minutes
°s— 3 - s' Wednesday, January 15, 2014
IKERIIN 7:00 pm
Main Committee Room
(V) Adjournment
Moved by Bill Utton
Seconded by Eric Newton
•
That the 1st meeting of the 2014 Committee of Adjustment be adjourned at
7:39 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, February 5, 2014.
Carried Unanimously
Date
.7- •
Chair AIL
•
„ -
41:.elf
Assistant Secretary-Treasurer
Page 6 of 6
Minutes/Meeting Summary
Cat/00
;. Accessibility Advisory Committee
,z=.»,—u.-,-•-= -..m .-�—�: Wednesday, November 27, 2013
PIC ERIN 7 pm
Boardroom, First Floor, Pickering Civic Complex
Attendees: T. Arvisais
M. Brenner
K. Falconer
P. McCafferty
D. Sharma
D. Tierney ,
S. Wilkinson
D. Marlowe, Staff Representative
R. Michaud, Recording Secretary
D. Shields, City Clerk, Committee Facilitator
Guests: M. Dwinnell, Supervisor, Facilities Operations
I. Janton, Planner II, Site Planning ,
Absent: Councillor O'Connell
I. Fogo
A. Heywood-Delpeache
T. Logan
S. Little
}Item/ l etaiIs Discussion 8�Conclusion" °A-In WW4 £YAction ItemslStatus
Ref# (summary ofrdiscussion) " { "' (iriclude,deadline as.
}. .. . .;' _ . q ;�{ tars :appropriate) , .......4. _.
1. Welcome & Introductions D. Shields
D. Shields welcomed everyone and introduced Peter Bashaw,
the new community appointee. Debbie noted that an
attendance list would be taken at each meeting and provided to
the Security Guard in order for them to know who is in the
building in the event of an emergency.
2. Site Plans—Operations Centre I. Janton
M. Dwinnell and I. Janton attended the meeting to provide an
overview on the site plans for the new Operations Centre. The
new Operations Centre will be located on Clements Road next
to the new Soccer Dome.
Discussion ensued and the following recommendations were
made:
Page 1 of 5
Iterri/' "` Details:8;Discussion & Conclusion • Action Items/Status
Ref# (summary of discussion) (include deadline as
•
appropriate)
• that additional consideration be given to increasing the
number of accessible parking spots. The Plan is for 12
and 13 have been included but, the Committee
members would like to have more. There are a total
of 293 parking spaces to be shared with the _
Operations Centre and the Soccer Dome;
• that all front line counters, washrooms and staff work
stations be easily accessible;
• that there be easy access to the 2"d floor elevator;
• that the curb cuts on sidewalks be seamless and also
have wider sidewalks near the designated parking
spots;
• that all door handles be accommodated with levers D. Marlowe to forward
instead of the standard door knobs. the committee's
D. Marlowe to forward the committee's comments to City comments to City
Development for their consideration. Development.
3. Review and Adoption of Minutes All
Discussion ensued on the minutes and committee member D. Shields to provide
orientation packages. Committee members requested another orientation packages
copy of all orientation package documents. to all committee
members. .
General discussion ensued on the comments noted in the
minutes.
Moved by T. Arvisais
Seconded by D. Sharma
That the-minutes of the Accessibility Advisory Committee be
reported in point form with only action items to be noted; and
That the Minutes of the October 23, 2013 meeting be approved
as amended to note comments from Committee members as
general discussion ensued.
•
Carried
4. Business Arising from Minutes
Parking By-Law Update
D. Shields reported that the Traffic Operations Section is still
conducting the extensive review of the Parking By-law and
Page 2 of 5
Ite/ ,'fit',tlY tails3& Discs K&T.0 elusion } �,,g � � , ,�,A,et n.Ite slStatti .;.
Reft# _[74----ary of discussion)i -'J" ', " i - (Inclluudedeadlinnee a,s}-
1y...,.. r s r 4 ,, w ,. kv to n r ..y:: a
� ,4,_:„.67,..:.... te, , .� :,,,t,: :yak ,. . :+. aPRropriate) ..
noted that the parking ratio will follow the accessibility
standards guidelines.
ee recommended that the percentage should be
The committee 9
p
reviewed and increased to better reflect the needs and
demographic of the community.
D. Shields advised
that she would send the Committee's
comments to the Traffic Operations Section. She also noted D. Shields to follow up,
that once she received the report for Council consideration she with the Traffic
would make sure the Committee members received a copy. Operations Section.
Tour of City Hall Facilities
T. Arvisais expressed thanks,to Dave Marlowe for taking some
committee members on a tour of City Hall Facilities to review
issues identified in the Facility.Audit Report. He noted that this
should be offered to all committee members.
Demonstration for Defibrillator
D. Shields advised that in order to provide a demonstration to D. Marlowe to follow-
Committee members the defibrillator would have to be taken off up with Coordinator,
line. D. Marlowe to continue investigating a demonstration for Health &Safety.
Committee members with the Coordinator, Health & Safety.
5. Correspondence '
Regional AAC.Chairs 2014 Meeting
Copy of email from D. Marlowe circulated to inform committee
members of the 2014 meeting dates.
6. Work Plans and Events for 2014 D. Marlowe
D. Marlowe distributed copies of a 2014 Work plan
Development chart which outlines the Committee's
achievements and ongoing projects from 2011 to 2014 (current
term of Council).
Discussion ensued on what events and projects to focus on for
2014, the committee agreed on the following 2014 work plan
items:
• Accessibility Awareness Event at Pickering Town Centre
for November 2014. Start planning in January 2014.
• Develop a new accessibility survey in consultation with
local support agencies in order to broaden contacts
• ' within the community. A subcommittee will be
established to work on the survey in January 2014.
• Page 3 of 5
& R. _ ;Action lteirisIStatus
Item/ " ,Details°8� Discussion Conclusion -
Ref# (summary of discussion) (include deadline as
.t-
• Continue to work with Staff in identifying priority issues
for projects for annual budgeting and for the 5 year
Accessibility Plan. To be discussed at the March/April
meetings to provide comments for the 2015 Budget.
• Conduct Accessibility Audit of public facilities within the
City.
• Request input and involvement with City staff for a Built
Tactile Services Pilot Project.
D. Shields noted that the committee should try to plan and Clerk's office to send
include work plan strategies around the City's Corporate Values Corporate Values &
&Vision Statement. Vision.
7. Other Business All
Accessibility Policy
D. Marlowe distributed copies of the draft Accessibility Policy
which will be going to Council for approval in January 2014. He
noted that the Policy was the overriding City Statement and that
most of the specific content are noted in Procedures which is
• the next step after Policy creation. He noted if Committee
members wanted to provide their comments on the Policy they
need to be sent to him by mid-December.
Article —Vancouver Bans Door Knobs
T. Arvisais requested that the article be circulated to committee
members and made the following motion.
Moved by K. Falconer
Seconded by T. Arvisais
•
Clerk's office to scan
That the City considers implementing a similar policy as article and send to
Vancouver of banning door knobs for all new buildings in committee members
Pickering. and forward a memo to
City Development to
M. Brenner requested a friendly amendment to also include consider the motion.
new development in the Seaton community. -
Carried
401 Pedestrian Bridge
M. Brenner questioned if anyone had information on a second D. Marlowe to follow-
elevator for the 401 Pedestrian Bridge and noted that there up with Engineering &
should have been two elevators when constructed but only one Public Works.
was put in.
Page 4 of 5
Actionrlm u
tes/Stats
•
Iteml Details & Discussion 8� Conclusion ,
}
Ref# summa of discussion) p (mcliade deadline zas
'�,'#
It was noted that the concern with adding the second elevator
was access to some of the platforms.
8. Next Meeting
The next meeting will be held on Wednesday, January 22, 2014
in the Main Committee Room.
Meeting Adjourned: 9:30 pm
•
Copy: City Clerk
•
•
Page 5 of 5
City 00 Minutes
Heritage Pickering Advisory Committee
=i! =- November 28, 2013
PICKERING" 7:00 pm
Main Committee Room
Attendees: Councillor Rodrigues
W. Jamadar
Deanna Joyce •
T. Reimer
D. Rundle V
J. Van Huss
C. Celebre, Senior Planner, Development Review & Heritage
L. Roberts, Recording Secretary
Also Present: David Albanese, Project Manager, Mattamy Homes
Absent: T. Besso .
S. lyer
E. Mason
M. Sawchuck
- C. Sopher
S. Sheehan V
Items/ Details 8 Discussion 8 Conclusion Action Items
Ref# (summary of discussion) Status `
— X (inclu`de deadline as
.-a Is-pro pri
O` Welcome .T ` ,. � rr• � _ t _ �. - - _ '_ :
J. Van Huss welcomed everyone to the meeting. Introductions
were made to welcome new member Deanna Joyce. _._
2 0 .Minutes �
Moved by D. Rundle
Seconded by W. Jamadar
That the minutes of the October 24, 2013 meeting of the Heritage
Pickering Advisory Committee be approved, as amended. V
Carried V _
aBusfress�Arasmgrorn-Mrnues � �
3.1) 2013 Workplan
J. Van Huss noted the workplan will be placed on all future
agendas in order to provide on going updates. She will check
with M. Sawchuck on the status of the spreadsheet.
C. Celebre suggested that sub committees be created for the _
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Item / Details & Discussion & Conclusion Action Items I
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(nude deadline.as
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2014 projects, such as the proposed Plaque program, education
programs and the Register. In doing so, this would allow one
member to take the lead, with other members assisting.
C. Celebre also noted that M. Sawchuck had advised that he is
working on a draft register and adding properties from the
Unterman & McPhail register from 2002.
Discussion ensued with respect to the workplan. D. Rundle
noted it was important to not get overly ambitious. C. Celebre
suggested members set goals that are smaller and,achievable.
W. Jamadar requested the workplan be provided on a monthly
basis, listing the member's name associated with the project
item.
• It was suggested we get in touch with members working on
certain projects to see if they require any assistance.
The workplan will be forwarded out to members in December for
discussion at the January meeting.
3.2) Del Management Solutions Inc.
C. Celebre provided an update with respect to the three
properties which are proposed for demolition, which were
discussed at the October meeting. She noted a consultant had
been hired, Goldsmith Borgal and Company Ltd. Architects to
review 325 Highway 7 and 1710 Whitevale Road, and have
provided preliminary reports. The consultant has been asked to
provide a full assessment on 2865 Sideline 16, which is situated
in a natural heritage system. She noted this property has more
potential to save, and the consultant has requested additional
time to finalize the report.
C. Celebre suggested the committee meet in the second week of
January for the purpose of reviewing these reports and
determining how to proceed. It was suggested that the
Committee meet on January 9th for this purpose.
3.3) 1390 and 1450 Whitevale Road
C. Celebre provided an update with respect to the two barns
located at 1390 and 1450 Whitevale Road, which were
scheduled for demolition. She noted that the Committee had
requested she look into the donation of salvage items. She
noted that 1450 Whitevale Road was in better condition for
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::Item/� Details 8�Disccussion Conclusion ::4045-0.1061
Ref# (summary of discussion) Status
(include deadline-as
salvage items. David Albanese of Mattamy Homes noted they
were in agreement to donate items to the Pickering Village
Museum, stating that Mattamy would be doing the dismantling, -
and the Museum would arrange for picking up the items.
C. Celebre provided background information with respect to the.
barn located at 1390 Whitevale Road, noting the
recommendations in the report vary from those for 1450
Whitevale Road, as the structure is not in the same condition.
She also noted that the recommendations stated that this
property is of limited heritage value, but recommended salvage
items such as the timbers. Mattamy Homes will work with
various organizations with respect to any salvage items.
Discussion period took place and questions arose with respect to
the removal of the barn swallows. D. Albanese of Mattamy
Homes provided an outline of Ministry of Natural Resources
program for removal of the swallows, the various options as well
as the timelines involved. _
Councillor Rodrigues noted he would inquire with the Whitevale
Residents Association as well as area residents with respect to
any interest in salvage items.
It was the consensus of the Committee that while it is regrettable
to consider demolition, they do not oppose the proposed
demolition of 1390 Whitevale Road.
4f0I Y a New us�ness
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4.1) Cell Tower Application
C. Celebre provided an overview of a cell tower application for the
Finch/Fairport area for information purposes. She briefly outlined
the application, noting she was bringing this forward to the
Committee for information purposes as it is a heritage structure.
She noted the property is not listed or designated, but does
contain a historical building.
A brief discussion period ensued.
4.2) Post Cemetery
C. Celebre provided an overview of the road improvements being •
undertaken along Highway 2 by the Region of Durham and how it
relates to the Post Cemetery property. She noted they are
undertaking archeological work, stating remnants of a stone
foundation were discovered. She noted that aboriginal
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Item l Details B� Discussion 8� Conclusion ` _ =CAOron Items
Ref# tsiimmary-of.discussion) Status
T_ include deadhne'as
?PPropnafe)
consultation with First Nations communities is ongoing, and
stated there may be an opportunity to install a plaque on the
property.
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5.1) Ministry of Citizenship & Immigration
Correspondence was received for information with respect to
nominations for the 2013 Volunteer Service Awards. The
submission deadline date is January 25, 2014.
E6 D WOtne%Bs�nessr: ti _,� L M
6.1) J. Van Huss informed members she had participated in a
free Webinar session which was put on through the Ontario
Historical Society, which was quite informative. She noted she
would forward out the information to members on upcoming
sessions, should anyone be interested.
6.2) Councillor Rodrigues questioned the 2014 budget and
whether funds were available for courses. He also noted we
should touch base with E. Mason with respect to working with
other Advisory Committees for info sharing regarding courses. C.
Celebre did advise that there is money allocated in the budget for
seminars and education.
6.3) 2014 Meeting Schedule
C. Celebre to
It was suggested that January 9th be set for a meeting to review action
reports only for 325 Highway 7, 1710 Whitevale Road and 2865
16th Sideline. C. Celebre will be forwarding the reports to the
Committee members in the next few weeks.
It was the consensus of the Committee not to meet in December, L. Roberts to
and to continue with the fourth Thursday of each month for all action
regular meetings. L. Roberts to book the Main Committee Room
accordingly.
7 0 ; Next Meef n IAd ournment _
Next Meeting: January 23, 2014
The meeting adjourned at 8:40 pm.
Copy: City Clerk
Page 4
City Minutes
Special Heritage Pickering
! • Advisory Committee Meeting
PICKERING January 9, 2014
7:00 pm
Main Committee Room
Attendees: Councillor Rodrigues
T. Besso
D.Joyce
T. Reimer
D. Rundle
E. Mason •
M. Sawchuck
C. Sopher .
S. Sheehan
J. Van Huss
C. Celebre, Senior Planner, Development Review & Heritage
L. Roberts, Recording Secretary
Absent: Slyer
W. Jamadar •
Item J= _Details & Discussion & Conclusion
Action-Items 1
"Ref_# (summary of discussion) 3 Status
_ r {nclude deadline as
$ appiopnate):=
1.0 J. Van Huss welcomed everyone and turned the meeting over to w�
C. Celebre for review of the reports.
2 0 ._ x, _:__325 Highway 7 171.0 Wh�tevale_Road 18,:2865 Sideline 16 •...._
C. Celebre provided an overview of the three properties
proposed for demolition. She noted that as discussed at the
November meeting it had been determined that a more extensive
review of 2865 Sideline 16 be prepared in order for the
Committee to review and determine how to proceed.
C. Celebre reviewed the recommendations provided in the above •
noted reports with the committee members and a discussion
period ensued with the following points noted;
• Why is demolition being considered as an option if not
required —C. Celebre noted no reasons for demolition •
were given
• Possibility of renting out properties and difficulties with •
respect to property standards concerns
• Does the City have authority to request Del to rent or sell
properties as opposed to demolition
• How much of the committee budget should be
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Item) Details 8 Discussion 8 Conclusion {
Action Items J:
Ref#`'` (summary of discuss o) Status r�
Include deadline as
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incorporated into listing properties, or should the
committee concentrate solely on those worthy of
designation
• Why is funding for Seaton heritage properties not part of
City Development budget
• What about using these properties for affordable housing
• Consideration of a by-law specific to heritage properties to
incorporate the heritage attributes, giving an extra layer of
protection
Further discussion ensued with respect to the option of either
listing 2865 Sideline 16 or going straight to designation. It
was also questioned whether we could add additional
properties such as those on Brock Road for listing at the same
time as this property. C. Celebre noted that it was part of the
plan to designate the heritage lots identified in the Seaton
lands in 2014. She noted that City Development is currently
working on a strategy to this effect and she would update the
Committee.
C. Celebre noted she would speak to Becky George at the
Pickering Library with respect to conducting a historical review
for 325 Highway 7 and 1710 Whitevale Road.
It was felt the report provided.was sufficient to move forward
with a designation for 2865 Sideline 16. It was questioned C. Celebre to
whether there could be additional properties connected to the action
Percy family that would be worth looking into. It was noted
this property is unique, making a strong argument for
designation. E. Mason noted concerns that the owners could
. move forward with demolition if designation was pursued.
Moved by E. Mason
Seconded by M. Sawchuck
Provided it is determined that 325 Highway 7 and 1710
Whitevale Road have no historical cultural significance, the
Committee has no interest in pursuing these properties for
listing or designation.
Carried .
Moved by C. Sopher
Seconded by E. Mason
1. That staff prepare a report to bring forward to Council for
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Jtem l :Details &Discussion &Conclusions Action.Items Ir
Ref# -;.- .summary$f,d iscussions
— (include de dl
e-as
the designation of 2865 Sideline 16, pursuant to Section 29 of
the Ontario Heritage Act;
2. That Del Management/Infrastructure Ontario be advised of
the Committee's decision; and C. Celebre to
2. That staff provide the Committee with timelines for the action
designation of this property.
Carried
!3 0450 Whitevale�Roady-yy � � �1 F� ;.
C. Celebre provided the committee with an update on 1450
Whitevale Road barn demolition. She noted that the Pickering
Village Museum was pleased to be receiving salvage items as a
result of the pending demolition of the barn located on the
property. She noted that demolition would take approximately 2
— 3 weeks and that Mattamy Homes would be looking after the
dismantling of the salvage items. She also noted that the
recommendation contained in the report noted that the identified
barn structure be recorded in detail. She advised the Committee
that Mattamy Homes has requested if the Committee would
accept the report as documentation rather than having additional
detailed drawings prepared.
M. Sawchuck questioned the cost of preparing detailed drawings.
C. Sopher noted it may be quicker to put together additional
photos rather than having detailed drawings, stating he felt more
documents should be done. E. Mason noted that photos may
need drawings to go along with them.
Discussion period ensued with questions raised regarding
documentation of salvage items. It was questioned whether any
additional pictures exist that may not have been included in the
report. It was also questioned whether students from
archeological or restoration schools could be included to assist
with documentation. Liability concerns were noted with this
regarding safety issues with allowing students on the property.
It was also questioned how many additional barns exist in the
Seaton lands that could potentially have heritage significance.
T. Besso noted the importance of maintaining a good working
relationship with Mattamy homes.
Moved by C. Sopher
Seconded by.T. Reimer
1. That Mattamy Homes be requested to adhere to the
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,Item 1 Details 8�Discussion & Conclusion f
Action Items)
(st�mrnary of discussion)
Status '
L (include deadline as
recommendations noted in the consultant's report; and
2. That staff inquire with Mattamy Homes on the viability of
utilizing students to assist with the documentation of salvage
items associated with the barn located at 1450 Whitevale Road
and whether they have any additional photos not included in the
report .
Carried.
_-Next Meeting/Ad ournment -
Next Meeting: January 23, 2014
The meeting adjourned at 8:50 pm.
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. Minutes/Meeting Summary
Sustainable Pickering Advisory Committee
Wednesday, December 11, 2013
• 10:30 am
CAO Boardroom
Attendees: Doug Dickerson, Chair, City Councillor, Ward 2
David Pickles, Vice-Chair, City Councillor, Ward 3
Gilbert Boehm, Supervisor, Energy Management
Chantal Whitaker, Coordinator, Sustainability -
Michelle Pearce, Coordinator, Environmental Awareness Programs
Jesse St. Amant, Coordinator, Cultural Services
Shauna Muir, Coordinator, Communications
Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary)
•
Absent: Peter Rodrigues, Regional Councillor, Ward 3
• Tom Melymuk, Director, City Development
Grant McGregor, Manager, Sustainability &.Economic Development
Jessica Macina, Administrative Assistant I
•
• Item/ 4. 'Details"& Discussion & Conclusion - `{Action Items/Status
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• 9 Municipal (Corporate).'Energy Plan Update Gilbert Boehm
Councillor Dickerson called the meeting to order at 10:30 am.
G. Boehm provided an update for the Municipal (Corporate)
Energy Plan. He advised that the City must comply with Ontario
Regulation 397/11 of the Green Energy Act, 2009 by July 1,
2014. The RFP has now been completed and IndEco Strategic
Consulting Inc. was chosen as the consultant to assist City staff
in developing their Energy Plan. IndEco Strategic Consulting •
. Inc. has worked with many municipalities and was hired by the
Ministry of Energy to prepare a guide on how to prepare
Corporate Energy.Plans.
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CORP0228-2/02
Councillor Dickerson asked how long the process would take.
G. Boehm responded that the plan should be completed by July
1, 2014. The consultant is planning to host a half-day workshop
in March which will include key staff to assist in drafting the
Energy Plan for the City. The draft should be completed by the
end of March, with a financial plan and presentation in May.
The Energy Plan should be finalized by June, 2014.
A discussion ensued about the recommendations and
estimates from the consultant. G. Boehm advised that the
consultant will review the City's targets which were established
in 2006 and based on the review, may or may not suggest
revisions.
Councillor Pickles suggested that the sooner the plan can be
submitted, the better.
Councillor Dickerson asked if the Energy Plan will include all
City facilities. G. Boehm responded that it will include all
facilities that are heated or cooled. We expect limited detail for
the old and new Operations Centres. The plan does not include
the City's fleet or streetlights.
=A2 Highlights from LED:presentation by Laurilliam Lightmg'. Gilbert Boehm
Technologies Inc
G. Boehm advised that they had a very productive meeting with
Bill Smeltzer from Laurilliam Lighting Technologies Inc.
regarding streetlighting and he provided highlights of the
meeting:
• it was proposed that LED lighting may be the most
beneficial and cost effective option
• the Town of Markham is retrofitting all of their 12,000+
street lights and have completed approximately 1,000
fixtures to date. Once the project is complete (mid
2014), they expect a cost saving of about a $1,000,000
per year
• a deployment plan for Pickering was discussed,
including dividing the City into different zones, where
each zone would be given a priority rating with
residential zones to be completed first
• may take 3-4 years to complete
Councillor Dickerson advised that many streetlight poles in the
City need to be replaced and suggested this should be
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CORP0228-2/02
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considered when replacing the lamps. He suggested the City
consider standardizing four lane roads to LED streetlights
Councillor Pickles asked if they could provide Committee
members with a few street names in Markham that have been
retrofitted with this type of lighting. He would like to look at both
two and four lane roads. He is concerned that the lights may .
`yellow' over time. G. Boehm advised that LED luminaires lose •
some of their brightness over their expected lifetime of 15 to 20 •G. Boehm to action.
years, but do not yellow like incandescent bulbs.
• He will provide the Committee with some streets in Markham for
anyone to view.
3 Celebrating Sustainable Neighbourhoods Chantal Whitaker,
Shauna.Muir •
S. Muir advised that the City of Pickering's Sustainable
Neighbourhoods program recently won the.'best use of •
creativity to advance social and environmental sustainability' at
the Durham Art of Transition Creative Awards and brought the
award and certificate for Committee Members to view. The
award will be displayed.in the front lobby cabinet at City Hall
and will be on display at the celebration event in February
2014.
C. Whitaker distributed a summary of neighbourhood group •
• activities and provided a presentation to summarize the actions
taken by each group. She was extremely pleased with the
amount of work that each group has done in and for the •
community. She advised that she could comment about the
impact the program has had in the community but felt it would •
be more meaningful to hear the many favourable comments
about the program from the participants. She shared many of
the comments with Committee members.
Councillor Dickerson asked that comments from participants be
included in any report drafted about the program and on display
at the February 12,2014 celebration event.
C. Whitaker advised that groups started off with a few projects
in mind and then kept expanding on them with new ideas. The •
program has created a great momentum and she looks forward •
to working with these groups and more in 2014.
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CORP0228-2/02
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C. Whitaker provided a brief overview of the celebration event
that will take place on February 12, 2014 in Council Chambers.
• Councillor Dickerson will emcee the event.
• 8 participating groups have been invited to attend
• refreshments will be provided as well as a photo
opportunity with the groups
• information on each group will be displayed in the lobby
as well as in handouts
• peer-based voting will follow the group presentations
• the evening will close with a video showing highlights
from the program year
4 Staffing Changes D ;Dickerson;;
Councillor Dickerson advised that J. Macina would be
temporarily taking over as recording secretary in 2014.
Councillor Dickerson thanked both J. St. Amant and S. Muir for
the great job they did in their(Acting) roles this year. Both have
been an asset to.the Committee. Councillor Dickerson
welcomed C. Whitaker back to the Committee and welcomed
M. Pearce as a new member.
5 Other Business _ All:
4 A
After a discussion regarding the 2014 meeting dates, below are
the dates currently scheduled for 2014:
Wednesday, February 26, 2014
Wednesday, March 12, 2014
Wednesday, April 9, 2014
Wednesday, June 11, 2014.
Wednesday, September 10, 2014
Councillor Dickerson adjourned the meeting at 11:40 am.
Meeting Adjourned: 11:40 am. .
Next meeting: Wednesday, February 26, 2014, 11:30 am - Main Committee Room
Copy: City Clerk
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Minutes/Meeting Summary
Cali 00
Advisory Committee on Diversity
a= Thursday, December 12, 2013
PI KERIN 7 pm
Library Boardroom, 2nd Floor, Pickering Public Library .
Attendees: K. Ashe, City Councillor, Ward 1
O. Ekenkwo
A. Jacobs.
K. Mark—arrived at 7:20 pm
C. Reidt
R. Michaud, Recording Secretary
T. Ryce, Staff Representative
Guests: Jeff Haskins, Durham Regional Police Service
Rebecca Rodrigue, Durham Unemployed Health Centre
Absent: C. Harper
M. Odle
D. Shields, City Clerk
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary o discussion ilVt f E 4 0 P " t ' elude tl adline as
: . . .W ,. . y appropnateht=
1. Welcome & Introductions
T. Ryce welcomed everyone and introduced Staff Sergeant Jeff
Haskins from Durham Regional Police Services (DRPS) who
was asked to attend to brief committee members on any noted
concerns or Hate Crime incidents within Pickering.
J. Haskins thanked the committee for the opportunity to attend
the meeting and share observations within the community. He
noted that they are interested in partnering with the City's
Advisory Committee on Diversity to work with the community to
address specific issues as they arise.
J. Haskins noted that they rely heavily on the DRPS Auxiliary
members for support in providing assistance at community
events such as charity runs and other annual events like the
Pickering Ribfest where it benefits the community at large.
J. Haskins mentioned that crime in Pickering has not declined
when it seems to do so in neighbouring municipalities.
Page 1 of 3
•
Item/ Details'80 Discussion &,Conclusion ' Action Items/Status
Ref# (summary of discussion) (include deadline
Discussion followed on graffiti and tagging along the railway
corridor and also at high schools. DRPS is working with local
business owners in creating a new initiative to reduce graffiti at
convenience stores and railway corridors by encouraging artists
to draw on designated spaces.
DRPS also conducted an education campaign at J. Clarke
Richardson High School at the beginning of the school year
targeting bullying, hate crime and emphasizing safety.
They are also developing policy to change community mosaic,
implementing programming and branding and developing -
partnership with various organizations.
He noted that DRPS has been undergoing reorganization and
that there have been a lot of changes to the staff assigned to
various department which has made it difficult to sustain a
strong presence in the community in the past year.
J. Haskins mentioned that they will be providing an update to
Council in 2014 which will include a comprehensive patrol plan
with a focus on diversity issues.
K. Ashe suggested that committee members be notified of the Clerk's office to notify
date of the presentation. Committee members
of date of presentation
T. Ryce thanked J. Haskins for his update. to Council.
2. Review and approval of Minutes All
That the minutes of the November 14, 2013 meeting be
approved.
Moved by C. Reidt
Seconded by A. Jacobs
Carried
3. Business Arising from Minutes All
Final Update on Survey Results
T. Ryce provided a detailed summary of the survey results and
noted that the response rate was less than 1% of the total
Pickering population.
Discussion followed on the survey results. Due to the time
constraints, it was agreed to discuss the survey at the January
meeting in order to decide if the committee wants to prepare a
new survey for 2014.
Page 2 of 3
S -„ - ` _., '.'ti fi.e r \-- 3-'Aa. •w-.;- e..ws.......a aw. �„ r
Item/; Details 8�Disciissron.8 Conclusion# � Action Items/Status ?
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Moved by C. Reidt
Seconded by K. Mark •
•
That the results of the survey be further reviewed before they
are forwarded to Council.
Carried
4. 2014 Work Plan and 2013 Achievements • • T. Ryce
T. Ryce distributed a draft copy of the committee's 2013
Achievements and 2014 Work Plan for review by Committee
members.
T. Ryce advised that the 2014 budgets are completed and will
. be reviewed by Council in February. The Work Plan should
include items for consideration in the 2015 budget for the 5-
year Strategic Plan. •i
Comments should be sent to T. Ryce in January in order to
finalize the document to be submitted to Council in 2014. .
5. Delegations for 2014 • All
Brief discussion on possible guests.and community
organizations to be invited at the meetings in 2014. •
K. Ashe suggested that the committee invite the [Unity] youth
group to reengage them in the committee's activities for 2014.
He also suggested that the committee should schedule a brief
presentation/delegation at the beginning of each meeting.
6. Other Business - All
•
A list of 2014 meeting dates was distributed to committee
members for their information.
Next meeting is January 9, 2014 in the Main Committee Room,
First Floor, at the Pickering Civic Complex. •
•
Moved by C. Reidt _
Seconded by K. Mark •
•
That the meeting be adjourned.
Carried
Meeting Adjourned: 9:00 pm
Copy: City Clerk .
• Page 3 of 3
Minutes/Meeting Summary
01111 a�
>>. Advisory Committee on Diversity
-Qz9� January 9, 2014
PI KERIN 7 pm
Pickering Civic Complex—Main Committee Room
Attendees: A. Jacobs
M. Odle
J. Haskins, Durham Regional Police Service
D. Shields
Absent: K. Ashe
0. Ekenkwo
C. Harper
K. Mark
C. Reidt
T. Ryce
;item/x "'rt �Details &'Discu'ssionr8tCon'clusion �
Action Items/Status
r ^- `Ant I.-a 3Yi°tY: Ass i z:",t "rtr r_ Tr y h .
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1. Welcome & Introductions
At 7:30 pm the committee had no quorum. •
Meeting Adjourned: 7:35 pm
Copy: City Clerk •
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