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HomeMy WebLinkAboutNovember 27, 2013 City 00 Minutes/Meeting Summary Accessibility Advisory Committee Wednesday, November 27, 2013 PI KERIN 7 pm Boardroom, First Floor, Pickering Civic Complex Attendees: T. Arvisais M. Brenner K. Falconer P. McCafferty D. Sharma D. Tierney. S. Wilkinson D. Marlowe, Staff Representative R. Michaud, Recording Secretary D. Shields, City Clerk, Committee Facilitator Guests: M. Dwinnell, Supervisor, Facilities Operations I. Janton, Planner II, Site Planning , Absent: Councillor O'Connell I. Fogo A. Heywood-Delpeache T. Logan S. Little Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome & Introductions D. Shields D. Shields welcomed everyone and introduced Peter Bashaw, the new community appointee. Debbie noted that an attendance list would be taken at each meeting and provided to the Security Guard in order for them to know who is in the building in the event of an emergency. 2. Site Plans — Operations Centre I. Janton M. Dwinnell and I. Janton attended the meeting to provide an overview on the site plans for the new Operations Centre. The new Operations Centre will be located on Clements Road next to the new Soccer Dome. Discussion ensued and the following recommendations were made: Page 1 of 5 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) • that additional consideration be given to increasing the number of accessible parking spots. The Plan is for 12 and 13 have been included but, the Committee members would like to have more. There are a total of 293 parking spaces to be shared with the Operations Centre and the Soccer Dome; • that all front line counters, washrooms and staff work stations be easily accessible; • that there be easy access to the 2nd floor elevator; • that the curb cuts on sidewalks be seamless and also have wider sidewalks near the designated parking spots; • that all door handles be accommodated with levers D. Marlowe to forward instead of the standard door knobs. the committee's D. Marlowe to forward the committee's comments to City comments to City Development for their consideration. Development. 3. Review and Adoption of Minutes All Discussion ensued on the minutes and committee member D. Shields to provide orientation packages. Committee members requested another orientation packages copy of all orientation package documents. to all committee members. . General discussion ensued on the comments noted in the minutes. Moved by T. Arvisais Seconded by D. Sharma That the minutes of the Accessibility Advisory Committee be reported in point form with only action items to be noted; and That the Minutes of the October 23, 2013 meeting be approved as amended to note comments from Committee members as , general discussion ensued. Carried 4. Business Arising from Minutes Parking By-Law Update D. Shields reported that the Traffic Operations Section is still conducting the extensive review of the Parking By-law and Page 2of5 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) noted that the parking ratio will follow the accessibility standards guidelines. The committee recommended that the percentage should be reviewed and increased to better reflect the needs and demographic of the community. D. Shields advised that she would send the Committee's comments to the Traffic Operations Section. She also noted D. Shields to follow up, that once she received the report for Council consideration she with the Traffic would make sure the Committee members received a copy. Operations Section. Tour of City Hall Facilities T. Arvisais expressed thanks to Dave Marlowe for taking some committee members on a tour of City Hall Facilities to review issues identified in the Facility Audit Report. He noted that this should be offered to all committee members. Demonstration for Defibrillator D. Shields advised that in order to provide a demonstration to D. Marlowe to follow- Committee members the defibrillator would have to be taken off up with Coordinator, line. D. Marlowe to continue investigating a demonstration for Health &Safety. Committee members with the Coordinator, Health & Safety. 5. Correspondence Regional AAC Chairs 2014 Meeting Copy of email from D. Marlowe circulated to inform committee members of the 2014 meeting dates. 6. Work Plans and Events for 2014 D. Marlowe D. Marlowe distributed copies of a 2014 Work plan Development chart which outlines the Committee's achievements and ongoing projects from 2011 to 2014 (current term of Council). Discussion ensued on what events and projects to focus on for 2014, the committee agreed on the following 2014 work plan items: • Accessibility Awareness Event at Pickering Town Centre for November 2014. Start planning in January 2014. • Develop a new accessibility survey in consultation with local support agencies in order to broaden contacts within the community. A subcommittee will be established to work on the survey in January 2014. Page 3 of 5 • Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) • Continue to work with Staff in identifying priority issues for projects for annual budgeting and for the 5 year Accessibility Plan. To be discussed at the March/April meetings to provide comments for the 2015 Budget. • Conduct Accessibility Audit of public facilities within the City. • Request input and involvement with City staff for a Built Tactile Services Pilot Project. D. Shields noted that the committee should try to plan and Clerk's office to send include work plan strategies around the City's Corporate Values Corporate Values & &Vision Statement. Vision. 7. Other Business All Accessibility Policy D. Marlowe distributed copies of the draft Accessibility Policy which will be going to Council for approval in January 2014. He noted that the Policy was the overriding City Statement and that most of the specific content are noted in Procedures which is • the next step after Policy creation. He noted if Committee members wanted to provide their comments on the Policy they need to be sent to him by mid-December. Article—Vancouver Bans Door Knobs T. Arvisais requested that the article be circulated to committee members and made the following motion. Moved by K. Falconer Seconded by T. Arvisais Clerk's office to scan That the City considers implementing a similar policy as article and send to Vancouver of banning door knobs for all new buildings in committee members Pickering. and forward a memo to City Development to M. Brenner requested a friendly amendment to also include consider the motion. new development in the Seaton community. Carried 401 Pedestrian Bridge M. Brenner questioned if anyone had information on a second D. Marlowe to follow- elevator for the 401 Pedestrian Bridge and noted that there up with Engineering & should have been two elevators when constructed but only one Public Works. was put in. Page 4 of 5 Item/ Details & Discussion& Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) It was noted that the concern with adding the second elevator was access to some of the platforms. 8. Next Meeting The next meeting will be held on Wednesday, January 22, 2014 in the Main Committee Room. Meeting Adjourned: 9:30 pm Copy: City Clerk • Page 5 of 5