HomeMy WebLinkAboutOctober 23, 2013 Minutes/Meeting Summary
City 00 A.
Accessibility Advisory Committee
Wednesday, October 23, 2013
PI KERING 7:00 pm
Main Committee Room, Pickering Civic Complex
Attendees: Councillor O'Connell
T. Arvisais
M. Brenner
K. Falconer
I. Fogo
T. Logan
A. Heywood-Delpeache
P. McCafferty
D. Sharma
D. Tierney
S. Wilkinson
D. Marlowe, Staff Representative
R. Michaud, Recording Secretary
D. Shields, City Clerk, Staff Facilitator
Absent: S. Little
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
1. Welcome
D. Shields welcomed everyone to the meeting.
2. Election — Chair &Vice Chair All
D. Shields provided an overview of the election procedure for
the election of the Chair and Vice Chair for Boards and
Advisory Committees of Council as per the memo and
procedure distributed.
The pilot project is now completed and she has gathered
information required to prepare a report to Council for the
Boards and Advisory Committees for the next term of Council.
The goal today is to elect a Chair and Vice Chair to complete
the 2010-2014 mandates for the Accessibility Advisory
• Committee.
Voting will be conducted by a show of hands and the nominees
will be asked to step out of the room while the voting takes
place.
Page 1 of 5
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
Members interested in either position were asked to submit
their nominations by October 15th. As noted in the memo,
there are 2 candidates for the Chair, therefore a vote will be
held for that position.
Discussion ensued on the election process.
Motion
Moved by K. Falconer
Seconded by T. Arvisais
That the committee send a recommendation to Council to
change the wording in the Policy for the Boards and Advisory
Committees from "unanimous vote" to "majority vote" for the
election of a committee Chair and Vice Chair.
Carried.
Motion
Moved by K. Falconer
Seconded by T. Arvisais
To defer the election of Chair and Vice Chair until the Policy
has been amended and to continue with the current structure
with the Staff Facilitator acting as Chair until further direction
from Council.
Carried.
3. Review and Adoption of Minutes All
That the minutes of the September 25, 2013 meeting be
approved.
Moved by M. Brenner
Seconded by K. Falconer
Carried
•
Page 2 of 5
Item/ Details &}Dscussion &Conclusion Action Items/Status
Ref# (summary;of discussion) (include deadline as
, appropriate)
5. Accessibility Audit of Public Facilities T. Logan
D. Tierney
S. Wilkinson
D. Tierney mentioned that they have finalized the audit of the
public facilities and have compiled a report with their comments.
T. Arvisais noted that it's an excellent report and provides a
good basis for the City when reviewing improvements to the
facilities and suggested that it be forwarded to the Mayor and
Members of Council, CAO and Directors for their information
and review.
D. Shields advised that the Clerk's office will finalize the report
and send it out to the committee members for final comments Clerk's office to finalize
before it is forwarded to Council. report and send to
Mayor and Members of
J. O'Connell suggested that this type of audit should be Council and CAO and
included in the committee's annual work plan. Directors.
K. Falconer thanked the 3 committee members who conducted
the audits on their own time.
6. Accessibility Report to Council (CR 11-13) All
D. Marlowe mentioned that the report is scheduled to go to
Council on October 28, 2013. Copies are available from the
website or by contacting the Clerk's office.
7. Correspondence All
Reminder to committee members for the June Callwood
nominations. Refer to email sent by D. Marlowe.
8. Other Business All
Next dates for Accessibility Training
Thursday, November 7th @ 7 pm
Heritage Pickering Advisory Committee
Main Committee Room
and
Thursday, November 21st @ 7 pm
Waterfront Coordinating Committee
Main Committee Room
Page 4 of 5
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
4. Business Arising from Minutes D. Marlowe
2nd Floor Evacuation Plan
Dave Marlowe mentioned that he followed up with the Health &
Safety Coordinator with regards to the 2nd Floor Evacuation
Plan. The City conducts regular fire drills and staff are
assigned and trained as fire captains in the event of a fire.
Unfortunately, the general public attending evening meetings
are not familiar with the exit route. The Coordinator is reviewing
the need for adding fire exit route signs in all meeting rooms as
well as providing training to advisory committee members
T. Arvisais enquired what is the recommended exit route in the
event of a fire while a person in a wheelchair is attending an
evening meeting on the second floor, and whether the
responsibility lies with the security guard or the staff
representative.
•
D. Marlowe mentioned that the person in the wheelchair will be
asked to stay in a safe area and that the security guard or staff
representative will provide information to Fire Services for
•
proper evacuation.
It was noted that there is also the Library elevator that can be
used if the fire is contained in the Civic Complex.
• The main concern is that this information is not available to the
public attending meetings.
K. Falconer enquired if the security staff is also trained for
evacuation and exit routes in the event of a fire.
Another concern is that there is no log book for public to
complete when arriving or exiting the building.
It was also noted that it may be a good idea to have a
demonstration for the defibrillator.
D. Marlowe to discuss these concerns with the Coordinator,
Health & Safety. D. Marlowe to discuss
these concerns with
It was recommended that all future meetings for the the Coordinator,
Accessibility Advisory Committee be held on the first floor. Health & Safety
D. Shields noted that all 2014 meetings have been booked on
the first floor for 2014.
Page 3 of 5
Item/ Details & Discussion & Conclusion Action Items/Status
Ref# (summary of discussion) (include deadline as
appropriate)
Parking By-law
K. Falconer enquired on the status of review for the Parking By-
law. D. Shields indicated that,this is a major project which D. Shields to follow-up
needs input from various departments. She will follow up with with K. Thompson.
Kim Thompson for an update.
Motion to adjourn
Moved by K. Falconer
Seconded by T. Arvisais
Carried.
Next meeting will be held on Wednesday, November 27, 2013.
Meeting Adjourned: 9 pm
Copy: City Clerk
•
Page 5 of 5