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Home My WebLink AboutDecember 9, 2013 ca 00 Council Meeting Agenda PICKERING Monday, December 9, 2013 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Meeting Minutes, November 18, 2013 Under Separate Cover Council Meeting Minutes, November 18, 2013 1-14 Joint PD & Executive Committee Minutes, December 2, 2013 15-26 Special Council Meeting Minutes, December 4, 2013 27-29 Special In Camera Council Meeting Minutes, December 4, 2013 Under Separate Cover IV) Presentations V) Delegations 30 VI) Correspondence VII) Committee Reports 31-35 VIII) Reports — New and Unfinished Business 36-86 • IX) Motions and Notice of Motions 87 X) By-laws 88-91 XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adiournment Accessible • For information related to accessibility requirements please contact F 1 C L C. G Linda Roberts 151 I V� Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertse_pickerina.ca • For Information Only • Minutes of the Advisory Committee on Diversity, June 13, 2013' • Minutes of the Accessibility Advisory Committee, October 23, 2013 • Minutes of the Heritage Pickering Advisory Committee, October 24, 2013 • Minutes of the Committee of Adjustment, November 6, 2013 • II ICI Obi _ City of Pickering Council Meeting Minutes Monday, November 18, 2013 7:00 pm Council Chambers Present: Mayor Ryan Councillor K. Ashe Councillor D. Dickerson Councillor B. McLean Councillor J. O'Connell Councillor D. Pickles Councillor P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief J. Hagg - Deputy Fire Chief C. Grant- CEO Pickering Public Library S. Karwowski - Division Head, Finance &Treasurer D. Shields - City Clerk L. Roberts - Committee Coordinator 1. Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest Councillor Ashe noted he had just recently become aware he has a connection with the property located at 1454 and 1456 Altona Road through his step daughter's employment. He stated he was unaware at the time of the November 4th Planing & Development Commttee meeting when the initial report had come forward. He stated his declaration with respect to Planning Report PLN 22-13 and did not take part in any discussions or vote on the matter. 1 3. Adoption of Minutes Resolution # 126/13 Moved by Councillor D. Dickerson Seconded by Councillor D. Pickles 3.1. Council Meeting Minutes, October 28, 2013 3.2. Planning & Development Committee Minutes, November 4, 2013 3.3. Executive Committee Minutes, November 11, 2013 Carried Resolution # 127/13 Moved by Councillor J. O'Connell Seconded by Councillor B. McLean That the rules of procedure be suspended in order to change the order of business to bring forward the confidential public report. Carried Mayor Ryan advised that at a Confidential Meeting of Council it was determined that the City Clerk will continue to facilitate those Advisory Boards and Committees which do not currently have a Chair or Vice- Chair. [See below] 4. Confidential Council Report • In accordance with Procedural By-law 7212/12 and the provisions of the Muncipal Act, an In Camera meeting of Council was held prior to the regularaly scheduled meeting. Resolution # 128/13 Moved by Councillor J. O'Connell Seconded by Councillor B. McLean 2 2 That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the mattesr to be discussed relate to personal matters about an identifiable individual. Carried Resolution # 129/13 Moved by Councillor J. O'Connell Seconded by Councillor B. McLean That the City Clerk continue to facilitate those Advisory Boards and Committee ty rY meetings that are currently without a Chair or Vice Chair as follows: Accessibility Advisory Committe Advisory Committee on Diversity Waterfront Coordinating Committee Carried 5. Presentations No presentations took place. • 6. Delegations 6.1. Maya Preston and Olivia Goricanec William Dunbar Public School Re: Unity in Diversity Week Maya Preston and Olivia Goricanec, students of William Dunbar Public School appeared before Council to provide an overview of the Unity in Diversity Week and the Community Forum event. Together they outlined the main purpose of Unity in Diversity Week, noting the multicultural, diveristy and human rights continuum continues to grow and evolve. They outlined the dynamics of diversity and the initiatives to achieve equality between women and men. They provided an overview of the various programs. Ms. Preston and Ms. Goricanec provided details on the Community Forum 3 3 event by the Baha'i communites of Durham Region and extended invitations to Mayor and Members of Council to attend. The Forum is being held on Saturday, November 23rd at the Carruthers Marsh Paviolion in south Ajax. 6.2. Ruvette Coelho, Chair, Pickering Public Library Re: Annual Presentation to Council Ruvette Coelho, Chair, Pickering Public Library appeared before Council to provide an overview of the Library's achievements and established priorities. She provided Members with a video presentation, explaining the record level use of the facility. She noted the increases in technology programs have proven exteremely popular with the'community, making this a well used facility. Along with increased usage, comes a demand for expansion, at an estimated cost of 14 million, but noted the return to the community would be great Ms. Coelho invited Library members forward to share their experiences and involvement with the Library. They all agreed that the staff at the Library is very friendly and knowledgable, noting the endless opportunities available. The need for expansion was also noted, indicating a need for additional study space. 6.3. Terry Arvisais Re: Corr. 27-13 Accessibility Advisory Committee Terry Arvisais withdrew his delegation. 6.4. Keith Falconer Re: Corr. 27-13 , Accessibility Advisory Committee Keith Falconer withdrew his delegation. 6.5. Maurice Brenner Re: Corr. 27-13 Accessibility Advisory Committee Maurice Brenner withdrew his delegation. 4 4 7. Correspondence 7.1. Corr. 25-13 Martin deRond, Director of Legislative and Information Services/Town Clerk Town of Ajax 65 Harwood Avenue South Ajax, ON L1 S2H9 Resolution # 130/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson That Corr. 25-13 received from Martin deRond, Director of Legislative and Information Services/Town Clerk, Town of Ajax, seeking support with respect to a resolution passed by Ajax Town Council on October 15, 2013 regarding Veridian Governance be received for information. Recorded Mayor Ryan Yes Councillor K. Ashe Yes Councillor D. Dickerson Yes Councillor B. McLean No Councillor J. O'Connell No Councillor D. Pickles No Councillor P. Rodrigues Yes Results 4 3 Carried 7.2. Corr. 26-13 Warren Ali, Vice President Wirsol Solar Canada 3190 Steeles Avenue East, Suite 304 Markham, ON L3R 1G9 5 5 Resolution # 131/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson That Corr. 26-13 received from Warren Ali, Vice President, Wirsol Solar Canada, seeking Council support of their application for rooftop solar energy system installations at 1034, 1048 and 1070 Toy Avenue be • supported. Carried 7.3. Corr. 27-13 Dave Marlowe Accessibility Coordinator City of Pickering Resolution # 132/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson That Corr. 27-13 received from Dave Marlowe, Accessibility Coordinator, . on behalf of the Accessibility Advisory Committee, seeking Council support for a motion passed regarding amendments to the Terms of Reference be referred to staff for review with the new term of Council in 2014. Carried 8. Committee Reports 8.1. Director, City Development, Report PLN 22-13 Zoning By-law Amendment Application A 4113 Move Source Inc. 1454 and 1456 Altona Road • 6 6 Resolution # 133/13 Moved by Councillor D. Pickles Seconded by Councillor D. Dickerson Council Decision That Zoning By-law Amendment Application A 4/13, submitted by Move Source Inc., to amend the zoning of the subject properties to an "S2"- Single Residential Zone in order to facilitate the creation of three lots with minimum lot frontages of 15.4 metres on lands municipally known as 1454 and 1456 Altona Road be approved, and that the draft zoning by-law, as set in Appendix Ito Report PLN 22-13 be forward to City Council for enactment. Carried 8.2. Director, Corporate Services & City Solicitor, Report FIN 22-13 2013 Year End Audit Resolution # 134/13 Moved by Councillor K. Ashe • Seconded by Councillor D. Dickerson Council Decision 1. That Report FIN 22-13 of the Director, Corporate Services & City 'Solicitor be received; 2. That the Audit Plan as submitted byDeloitte LLP, included as Attachment 1 to this report be received for information; and; 3. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Carried 8.3. Director, Engineering & Public Works, Report ENG 15-13 East Duffins Headwaters Management Plan Update 7 7 Resolution # 135/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 15-13 of the Director, Engineering & Public Works, regarding the East Duffins Headwaters Management Plan Update be received: 2. That the East Duffins Headwaters Management Plan be endorosed by Council; and 3. That a copy of this report be forwarded to the Toronto and Region Conservation Authority for their information, and that they be advised of Council's decision on this matter. Carried 8.4. Director, Engineering & Public Works, Report ENG 12-13 Cherrywood Parking Restrictions Third Concession Road and Rosebank Road Amendment to By-law 6604/05 Resolution # 136/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 12-13 of the Director, Engineering & Public Works regarding a proposed amendment to the municipal traffic By-law 6604/05 on Third Concession Road and Rosebank Road in the Hamlet of Cherrywood be received, and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Third Concession Road and Rosebank Road. Carried 8 8 8.5. Director, Engineering & Public Works, Report ENG 16-13 Proposed All-way Stop, Waterford Gate and Oakburn Street Amendment to By-law 6604/05 Resolution # 137/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report ENG 16-13 of the Director, Engineering& Public Works regarding the installation of a proposed all-way stop at Waterford Gate and Oakburn Street, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all- way stop control at the intersection of Waterford Gate and Oakburn Street. S Carried 8.6. Director, Corporate Services & City Solicitor, Report BYL 01-13 5th Annual Toys for Tickets and Food for Fines Drive 2013 Resolution# 138/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That parking tickets issued between December.1 — 13, 2013 be eligible for the Toys for Tickets/Food for Fines program, and 2. That the Toys for Tickets / Food for Fines program be implemented for December 12 and 13, 2013. Carried 9 9 8.7. Director, City Development, Report PLN 24-13 Pre 2014 Current Budget Approval Consulting Services for a Study of the Financial and Economic Impacts of the Retirement of the Pickering Nuclear Generating Station Request for Proposal No. RFP-11-2013 Resolution # 139/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Council provide pre 2014 current budget approval for consulting services for a study of the financial and economic impacts of the retirement of the Pickering Nuclear Generating Station for an estimated total cost including contingency not to exceed $95,000 (net HST rebate) which study is to be funded in its entirety by Ontario Power Generation; 2. That the proposal submitted by HDR Corporation, dated October 7, 2013, to undertake a study of the financial and economic impacts of the retirement of the Pickering Nuclear Generating Station (RFP-11- 2013) in the amount of$90,219.20 (HST included) be accepted; 3. That Council authorize the Division Head, Finance &Treasurer to fund the net total project cost of$95,000 (net of HST rebate) through a contribution from Ontario Power Generation; 4. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 5. Further, that the City Clerk forward a copy of Report Number PLN 24- 13 to the Region of Durham and the Ontario Power Generation. Carried 8.8. Chief Administrative Officer Report CAO 06-13 2014 Base Budget Guideline Discussion period ensued with staff responding to questions regarding projected tax rates from other jurisdictions in Durham Region. Further discussion ensued with respect to generating public involvement and 10 10 understanding of the budget process and how best to obtain communication and participation from the public Resolution # 140/13 Moved by Councillor K. Ashe Seconded by Councillor D. Dickerson Council Decision 1. That Report CAO 06-13 of the Chief Administrative Officer be received; 2. That staff be directed to prepare and submit a 2014 base budget with the increase not to exceed 3.9%; and 3. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 9. Reports - New and Unfinished Business 9.1. Director, Engineering & Public Works, Report ENG 19-13 Small, Rural and Northern Municipal Infrastructure Fund Grant Application Michell Bridge Rehabilitation • Resolution # 141/13 Moved by Councillor D. Pickles Seconded by Councillor D. Dickerson 1. That Report ENG 19-13 of the Director, Engineering & Public Works regarding the Small, Rural and Northern Municipal Infrastructure Fund Grant Application for the Michell Bridge Rehabilitation be received; 2. That the Corporation of the City of Pickering participate in the Small, Rural and Northern Municipal Infrastructure Fund Grant by submitting an Expression of Interest application for the Michell Bridge rehabilitation at a total estimated cost of$520,000; 3. That the Corporation of the City of Pickering declares that the information contained within the Expression of Interest is factually accurate, and that should the application be successful, the project will be completed by December 31, 2015; 11 11 4. That the.Corporation of the City of Pickering will have a comprehensive Asset Management Plan in place by December 31, 2013, and that plan will be made publically available online by May 30, 2014; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 10. Motions and Notice of Motions No Notices of Motion were brought forward. 11. By-laws • 11.1. 7314/13 Being a by-law to exempt those,parts of Block Y, Plan M-16, Pickering, designated as Parts 2,6,7,8, 40R-27608 and Parts 111, 115, 116, 117, 132, 133, 134, 138, 139, 143, 144 and 145, 40R-25699 from the part lot control provisions of the Planning Act. 11.2. 7315/13 Being a by-law to establish those parts of Lot 94, Plan 350, being Part 9, 40R-28126, Parts 6 and 7, 40R-9610 and Block 13, 40M-1448, as public highway. 11.3. 7316/13 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 3304/89 and 6825/08, to implement the Official Plan of hte City of Pickering, Region of Durham in Part of Lot 33, Broken Front Concession, Range 3, Parts 1 & 3, Plan 40R-18823 (A 4/13) 11.4. 7317/13 Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 11.5. 7318/13 12 12 Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Resolution # 142/13 Moved by Councillor D. Dickerson Seconded by Councillor D. Pickles That By-law Numbers 7314/13 through 7318/13 be approved. Carried 12. Other Business 1) Councillor O'Connell requested that staff look into the noise attenuation wall on Bayly Street. She questioned whether work would continue throughout the winter months and requested an anticipated completion date as well as any timelines for potential disruptions along Bayly. 13. Confirmatory By-law By-law Number 7319/13 Resolution # 143/13 Moved by Councillor B. McLean Seconded by Councillor D. Dickerson Carried 14. Adjournment . Moved by Councillor B. McLean Seconded by Councillor D. Pickles That the meeting be adjourned at 8:21 pm. Carried 13 13 Mayor David Ryan Debbie Shields, City Clerk 14 • 14 • II At ILI I t- City of Pickering Joint PD & EC Committee Minutes December 2, 2013 7:00 pm Council Chambers Present: Mayor Ryan Councillor K. Ashe Councillor D. Dickerson Councillor B. McLean Councillor D. Pickles Councillor P. Rodrigues Absent: Councillor J. O'Connell Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni Director, Corporate Services& City Solicitor M. Carpino - Manager, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Deputy Fire Chief S. Karwowski - Division Head, Finance &Treasurer J. Halsall - (Acting) Manager, Budgets & Internal Audit C. Rose - Chief Planner N.Surti - Manager, Development Review & Urban Design T. Barnett - Senior Planner- Site Planning C. Celebre - Senior.Planner- Development & Heritage D. Jacobs - Principal Planner- Policy D. Shields - City Clerk L. Roberts - Committee Coordinator 1. Disclosure of Interest There were no disclosures of interest noted. The Chair announced that Report CR 12-13, Whitevale and District Residents' Association -Whitevale Arts & Cultural Centre Committee has been withdrawn • 15 by the Chief Administrative Officer for further review by staff, and to be dealt with as part of a Community Associations Report. Moved by Councillor Pickles Seconded by Councillor Dickerson That the rules of procedure be suspended in order to change the order of business by bringing forward Report FIN 27-13 2013 Property and Liability Insurance Renewal to be heard as the first item. 1.1. Director, Corporate Services & City Solicitor, Report FIN 27-13 2014 Property and Liability Insurance Renewal S. Karwowski noted that the City of Pickering had initiated a competitive bid process, and as a result will see approximately $200,000 savings next year in insurance premiums. Moved By Councillor D. Dickerson Seconded By Councillor B. McLean Recommendation 1. That Report FIN 27-13 of the Director, Corporate Services & City Solicitor regarding the 2014 property and liability insurance renewal be received; 2. That the proposal No RFP-13-2013 submitted by Jardine Lloyd Thompson Canada Inc. (JLT) for general insurance and risk management services for the period January 1, 2014 to December 31, 2014 in the amount of$624,503 (plus applicable taxes) be accepted; 3. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for four (4) consecutive one year renewal terms, each subject to Council approval; 4. That L.V. Walker &Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 2 16 5. That the Division Head, Finance &Treasurer be authorized to settle any claims including any adjusting and legal fees, where it is in the City's interest to do so; 6. That the Division Head, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 7. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 2. Part A - Planning Information Reports Nilesh Surti, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of the City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 2.1. Information Report No. 11-13 Draft Plan of Subdivision SP-2013-03 Zoning By-law Amendment A 6/13 E. Ovide Holdings (Altona) Inc. Parcel A - 199, 207, 215, 219 and 223 Finch Avenue Parcel B - 1978 Altona Road Parcel C - 1973 and 1981 Altona Road Parcel D - 335 and 339 Finch Avenue A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. • C. Celebre, Senior Planner - Development & Heritage provided a brief outline of Information Report 11-13 with respect to E. Ovide Holdings (Altona) Inc. Nick Pileggi, Planning Consultant for Ovide Holdings, appeared before the Committee to comment on residents' concerns which were noted at the 3 17 public open house. He stated they feel that the lot sizes and frontages are appropriate for the area. He also noted extensive environmental works have been completed, noting that what has been done is best for lotting patterns. A question and answer period ensued with Mr. Pileggi responding to Members questions regarding land conveyance to TRCA, tree preservation along Finch Avenue, traffic routes for construction vehicles as well as water and sewer connections. Alan Kimball, of Kimball &Associates appeared before the Committee to respond to concerns expressed with the water and sewer connections. It was requested that staff look into the possibility of other area residents being able to hook up to these connections as well. Ray Roberts, Shadow Place, appeared before the Committee to express . his concerns with respect to densities, increased traffic and parking concerns. He also questioned whether the units would have two car garages and if visitor parking would be availalbe. George Ferguson, Finch Avenue, appeared before the Committee questioning whether the existing sidewalk on the north side would be continued. He also questioned whether affordable housing would be taken into consideration. Kimberly Armstrong, Nature Haven Crescent, appeared before the Committee noting her concerns with lot frontages and whether the proposed sizes would fit in with this community. She also questioned where the sidewalks would be placed as well as overflow parking. She also noted concerns with respect to cohstruction vehicles. Discussion period ensued and it was requested that consideration be given to the impact of construction on the community, garage sizes, as well as future development not becoming peace meal. 2.2. Information Report No. 12-13 Official Plan Amendment Application OPA 13-002/P Amendment 23 to the Pickering Official Plan Informational Revision 23 to the Pickering Official 4 18 Plan City- Initiated Official Plan Review: Planning Tools for Sustainable Placemaking Dean Jacobs, Principal Planner, Policy, provided a brief overview of the new tools for sustainable placemaking and how it fits into the Official Plan Review process. He outlined the enabling policies, explaining how the proposed policy amendments affect accessibility design as well as how it relates to the downtown intensification plan. He outlined the next steps, noting a report is scheduled to be brought before Council in the Spring of 2014. Cat-Beattie, Westshore resident, appeared before the Committee stating she was glad to see improvements, but noted some concerns, questioning how this compares with other muncipalities. She noted concerns for having stronger wording as it relates to tree preservation and providing better means for non compliance. She also questioned the involvement of TRCA with respect to invasive species management, stating she would prefer to see a more local solution. She also questioned the meaning of mapping of hot spots and noted the plan does not take into consideration the various different neighbourhoods, covering everything under the same blanket of regulation. She also stated her hopes for consideration being given to wildlife corridors. Gordon Zimmerman, Pickering resident, appeared before the Committee and questioned how these new guidelines would affect the Ontario Heritage Act as well as the Accessibility guidelines. He also questioned what process would be in place to mediate conflicts. He also cautioned the use of wording with respect to technological changes. A discussion period ensued with staff providing clarification. It was also suggested that consideration be given to expand on further discussions regarding affordable housing. 3. Part B - Planning Reports 3.1. Director, City Development, Report PLN 23-13 Zoning By-law Amendment Application A 7/12 Almont Homes Inc. Part of Lot 30, Concession 1 and Block 137, 40M-1418 1799 Rosebank Road and southerly portion of 1716 Broadoak Crescent 5 19 Nick Pileggi, consultant for Almont Homes, appeared before the Committee in support of the recommendations outlined in the report. He noted that after reviewing comments received from the public open house, they feel they have come back with a better plan. He responded to concerns regarding road connections as well as the purchase of extra property to combine the lots to alleviate peace meal. He also noted they are providing financial compensation for the loss of trees. Michael Ling, 1717 Broadoak Crescent, Pickering, appeared before the Committee, noting he resides adjacent to the proposed lots. He noted his main concerns are with property maintenance and minimizing the amount of construction traffic. He asked that explicit language be used in descriptions relating to property maintenance. He also questioned timelines for the building of these lots and in what order it would happen. Nick Pileggi appeared before the Committee to address concerns regarding maintenance and construction schedules. A discussion period ensued with staff responding to questions raised. Moved By Councillor D. Dickerson Seconded By Councillor B. McLean Recommendation 1. That Zoning By-law Amendment Application A 7/12, submitted by Almont Homes Inc., to amend the zoning of the subject lands to site specific "S1" and "S3" zones in order to facilitate the creation of four lots, a part block and the extension of Broadoak Crescent on lands being Part of Lot 30, Concession 1 and Block 137, 40M-1418, be endorsed as outlined in Appendix I to Report PLN 23-13, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment; and 2. Further, that the request made by Almont Homes Inc. to permit the division of the lands being Part of Lot 30, Concession 1 and Block 137, 40M-1418 through land severance rather than by draft plan of subdivision, be approved. Carried 6 20 3.2. Director, City Development, Report PLN 27-13 Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol) Discussion period ensued with concerns raised regarding the notification process and the possibility of doing an expanded radius circulation as well as the processes'for receiving public comments. It was also questioned whether community associations received the notification, and if the Altona Forest Association could be included in future mail outs. Moved By Councillor D. Dickerson Seconded By Councillor D.. Pickles Recommendation 1. That Report PLN 27-13 of the Director, City Development, regarding the Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol), be received; and 2. Further, that City Council authorize staff to initiate circulation of the Draft City of Pickering Radiocommunication and Broadcasting Antenna System Protocol (Cell Tower Protocol), as set out in Appendix I to Report PLN 27-13, to the public, industry representatives and other stakeholders to seek their comments and prepare a recommended protocol for Council's consideration in February, 2014. Carried 4. Part C Executive Committe Reports 4.2. Director, Engineering & Public Works, Report ENG 17-13 School Zone No Stopping RestrictionsAmendment to By-law 6604/05 Moved By Councillor D. Pickles • Seconded By Councillor D. Dickerson Recommendation 7 21 1. That Report ENG 17-13 of the Director, Engineering & Public Works regarding a proposed amendment to the municipal traffic by-law (By- law 6604/05) for the removal and addition of stopping restrictions around schools be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to remove stopping restrictions on streets in the vicinity of three catholic schools that have been closed, and to address parking and stopping concerns on Oklahoma Drive between Eyer Drive and Hillcrest Road. Carried 4.3. Director, Engineering & Public Works, Report ENG 20-13 Don Beer Memorial Park— New Park DevelopmentTender No. T-19- 2013 Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report ENG 20-13 of the Director, Engineering & Public Works regarding Tender No. T-19-2013 for the Don Beer Memorial Park— New Park Development be received; 2. That Tender No. T-19-2013 as submitted by Melfer Construction Inc. in the total tendered amount of$1,091,572.09 (HST included) be accepted; 3. That the total gross project cost of$1,298,125.00 (HST included), including the tendered amount and other associated costs and the total net project cost of$1,169,002.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of$1,169,002.00 as follows: 5. The sum of$996,132.00 to be funded by a contribution from the Ontario Ministry of Transportation; 6. The sum of$170,000.00 to be financed by an internal loan for a period not exceeding ten years; 7. The sum of$2,870.00 to be funded from property tax; 8 22 8. That the repayment charges in the amount of approximately $20,440.00 be included in the annual Current Budget for the City of Pickering commencing in 2014 and continuing thereafter until the loan is repaid; and 9. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried • 4.4. Director, Engineering & Public Works, Report PW 07-13 Antenna Site AgreementCustom Communications Ltd. Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report PW 07-13 of the Director, Engineering & Public Works regarding an Antenna Site Agreement with Custom Communications Ltd. be received; 2. That the Mayor and City Clerk be authorized to execute a lease agreement for tower antenna space with Custom Comunications Ltd. for a five-year term with the option to renew for four additional five year terms. • Carried 4.5. Director, Corporate Services & City Solicitor, Report FIN 24-13 Section 357/358 of the Municipal Act—Adjustment to Taxes Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 24-13 of the Director, Corporate Services & City Solicitor be received; 9 23 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. • Carried 4.6. Director, Corporate Services & City Solicitor, Report FIN 25-13 2014 Interim Spending Authority Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation • 1. That Report FIN 25-13 from the Director, Corporate Services & City Solicitor be received; 2. That the 2014 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2014 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 4.7. Director, Corporate Services & City Solicitor, Report FIN 26-13 2014 Temporary Borrowing By-law Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 26-13 from the Director, Corporate Services & City Solicitor be received; 2. That the temporary borrowing limit to meet 2014 current expenditures pending receipt of taxes and other revenues be established at 10 24 1 $39,000,000 for the period January 1, 2014 to September 30, 2014 inclusive, and $19,000,000 thereafter until December 31, 2014; 3. That the temporary borrowing limit for capital purposes for 2014 be established at $55,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 4.8. Director, Corporate Services & City Solicitor, Report FIN 28-13 Awarding of Contract for Property Tax Software Implementation Moved By Councillor D. Pickles Seconded By Councillor D. Dickerson Recommendation 1. That Report FIN 28-13 of the Director, Corporate Services & City Solicitor regarding the awarding of a contract for property tax software implementation be received; 2. That, pursuant to Purchasing Policy Sections 09.09 and 09.10, Council award the contract for the City's new Property Tax Software, including licence and implementation, to the Corporation of the City of Mississauga, on terms satisfactory to the Treasurer and to the Director, Corporate Services & City Solicitor; 3. That the total gross Property Tax Software project cost of$299,450 (HST included) and $269,664 (net of HST rebate) be approved; 4. That the Mayor and the City Clerk be authorized to execute the said contract; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 5. Other Business 11 • 25 1) Councillor Rodrigues requested an update on the stop signs in Claremont and whether more comments from area residents would be received. 6. Adjournment The meeting adjourned at 9:35 pm. 12 26 (If,/ co == Special Council Meeting Minutes Wednesday, December 4, 2013 3:00 pm Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer B. Douglas - Fire Chief J. Hagg - Deputy Fire Chief J. Parent - Division Head, Human Resources D. Shields - City Clerk R. Michaud - (Acting) Coordinator, Records & Elections (I) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution # 144/13 Moved by Councillor O'Connell • Seconded by Councillor Dickerson That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to labour relations or employee negotiations. Carried • 1 27 • City a0 A Special Council Meeting Minutes —T= Wednesday, December 4, 2013 3:00 pm Main Committee Room 1. Confidential — Pickering Fire Services General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes] The City Clerk left the meeting at 4:00 pm and the Acting City Clerk completed the meeting. Resolution # 145/13 Moved by Councillor O'Connell Seconded by Councillor Pickles That Council rise into open session of Council. Carried Resolution # 146/13 • Moved by Councillor O'Connell Seconded by Councillor Pickles That the recommendations considered at the Special In Camera Council meeting be approved. Carried on a Recorded Vote Yes No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor McLean Councillor O'Connell Councillor Rodrigues Mayor Ryan (III) Confirmatory By-law By-law Number 7320/13 Councillor O'Connell seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the 2 28 00 Special Council Meeting Minutes Wednesday, December 4, 2013 _I 3:00 pm Main Committee Room Council of The Corporation of the City of Pickering at its Special Meeting of Council of December 4, 2013. Carried (IV) Adjournment The meeting adjourned at 4:50 pm. Dated this 4th day of December, 2013 Mayor David Ryan Debbie Shields City Clerk 3 29 Citti o0 == PICKERING December 9, 2013 Delegations 1. Pam Veinotte Parks Canada Re: Update on the Establishment of Rouge National Urban Park 2. Renuka Swaminathan Re: Tamil Heritage Month 30 _ I Citrq 00 �4 is-� 1 -)10 PICKERING December 9, 2013 COMMITTEE REPORTS a) Joint Report JT 2013-09 of the Joint Planning & Development and Executive Committee Pages 1. Director, City Development, Report PLN 23-13 62-80 Zoning By-law Amendment Application A 7/12 Almont Homes Inc. Part of Lot 30, Concession 1 and Block 137, 40M-1418 1799 Rosebank Road and southery portion of 1716 Broadoak Crescent Recommendation 1. That Zoning By-law Amendment Application A 7/12, submitted by Almont Homes Inc., to amend the zoning of the subject lands to site specific "S1" and "S3" zones in order to facilitate the creation of four lots, a part block and the lands being Part of Lot 30 extension of Broadoak Crescent on la g 30, Concession 1 and Block 137, 40M-1418, be endorsed as outlined in Appendix Ito Report PLN 23-13, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment; and 2. Further, that the request made by Almont Homes Inc. to permit the division of the lands being Part of Lot 30, Concession 1 and Block 137, 40M-1418 through land severance rather than by draft plan of subdivision, be approved. 2. Director, City Development, Report PLN 27-13 81-168 Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol) • Recommendation 1. That Report PLN 27-13 of the Director, City Development, regarding the Draft City of Pickering Protocol for Radiocommunication and Broadcasting Antenna Systems (Cell Tower Protocol), be received; and 2. Further, that City Council authorize staff to initiate circulation of the Draft City of Pickering Radiocommunication and Broadcasting Antenna System Protocol (Cell Tower Protocol), as set out in Appendix Ito Report PLN 27-13, to the public, industry representatives and other stakeholders to seek their comments and prepare a recommended protocol for Council's consideration in February, 2014. 31 • 3. Director, Engineering & Public Works, Report ENG 17-13 • 179-185 School Zone No Stopping Restrictions Amendment to By-law 6604/05 Recommendation 1. That Report ENG 17-13 of the Director, Engineering & Public Works regarding a proposed amendment to the municipal traffic by-law (By-law 6604/05) for the removal and addition of stopping restrictions around schools be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to remove stopping restrictions on streets in the vicinity of three catholic schools that have been closed, and to address parking and stopping concerns on Oklahoma Drive between Eyer Drive and Hillcrest Road. 4. Director, Engineering & Public Works, Report ENG 20-13 186-197 Don Beer Memorial Park— New Park Development Tender No. T-19-2013 Recommendation 1. That Report ENG 20-13 of the Director, Engineering & Public Works • regarding Tender No. T-19-2013 for the Don Beer Memorial Park — New Park Development be received; 2. That Tender No. T-19-2013 as submitted by Melfer Construction Inc. in the total tendered amount of$1,091,572.09 (HST included) be accepted; 3. That the total gross project cost of$1,298,125.00 (HST included), including the tendered amount and other associated costs and the total net project cost of$1,169,002.00 (net of HST rebate) be approved; 4. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of$1,169,002.00 as follows: 5. The sum of$996,132.00 to be funded by a contribution from the Ontario Ministry of Transportation; 6. The sum of$170,000.00 to be financed by an internal loan for a period not exceeding ten years; 7. The sum of$2,870.00 to be funded from property tax; 8. That the repayment charges in the amount of approximately $20,440.00 be included in the annual Current Budget for the City of Pickering commencing in 2014 and continuing thereafter until the loan is repaid; and 32 9. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Engineering & Public Works, Report PW 07-13 . 198-205 Antenna Site Agreement Custom Communications Ltd. Recommendation 1. That Report PW 07-13 of the Director, Engineering & Public Works regarding an Antenna Site Agreement with Custom Communications Ltd. be received; 2. That the Mayor and City Clerk be authorized to execute a lease agreement for tower antenna space with Custom Communications Ltd. for a five-year term with the option to renew for four additional five year terms. 6. Director, Corporate Services & City Solicitor, Report FIN 24-13 206-210 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation 1. That Report FIN 24-13 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 7. Director, Corporate Services & City Solicitor, Report FIN 25-13 211-213 2014 Interim Spending Authority Recommendation 1. That Report FIN 25-13 from the Director, Corporate Services & City Solicitor be received; 2. That the 2014 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2014 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 8. Director, Corporate Services & City Solicitor, Report FIN 26-13 214-218 2013 Temporary Borrowing By-law Recommendation 33 1. That Report FIN 26-13 from the Director, Corporate Services & City Solicitor be received; 2. That the temporary borrowing limit to meet 2014 current expenditures pending receipt of taxes and other revenues be established at $39,000,000 for the period January 1, 2014 to September 30, 2014. inclusive, and $19,000,000 thereafter.until December 31, 2014; 3. That the temporary borrowing limit for capital purposes for 2014 be established at $55,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate Services & City Solicitor, Report FIN 27-13 219-249 2014 Property and Liability Insurance Renewal Recommendation 1. That Report FIN 27-13 of the Director, Corporate Services & City Solicitor regarding the 2014 property and liability insurance renewal be received; 2. That the proposal No RFP-13-2013 submitted by Jardine Lloyd Thompson Canada Inc. (JLT) for general insurance and risk management services for the period January 1, 2014 to December.31, 2014 in the amount of$624,503 (plus applicable taxes) be accepted; 3. That the insurance coverage through JLT be for a period of one (1) year with an option in favour of the City to extend the coverage on the same terms and conditions for four (4) consecutive one year renewal terms, each subject to Council approval; 4. That L.V. Walker &Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 5. That the Division Head, Finance & Treasurer be authorized to settle any claims including any adjusting and legal fees, where it is in the City's interest to do so; 6. That the Division Head, Finance & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary to limit potential liability exposure and to protect the assets of the City and its elected officials and staff; and, 34 l 7. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & City Solicitor, Report FIN 28-13 250-256 Awarding of Contract for Property Tax Software Implementation Recommendation 1. That Report FIN 28-13 of the Director, Corporate Services & City Solicitor regarding the awarding of a contract for property tax software implementation be received; 2. That, pursuant to Purchasing Policy Sections 09.09 and 09.10, Council award the contract for the City's new Property Tax Software, including licence and implementation, to the Corporation of the City of Mississauga, on terms satisfactory to the Treasurer and to the Director, Corporate Services & City Solicitor; 3. That the total gross Property Tax Software project cost of$299,450 (HST included) and $269,664 (net of HST rebate) be approved; 4. That the Mayor and the City Clerk be authorized to execute the said contract; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. • 35 CLtq 00 • December 9, 2013 PICKERING NEW AND UNFINISHED BUSINESS PAGES 1. Director, Engineering & Public Works, Report ENG 21-13 40-43 Asset Management Plan for Roads and Bridges Recommendation 1. That Report ENG 21-13 of the Director, Engineering & Public Works and Division Head, Finance & Treasurer regarding the Asset Management Plan For Roads and Bridges be received; 2. That Council endorse the Asset Management Plan for Roads and Bridges as prepared by Watson &Associates Economists Ltd. and RJ Burnside and Associates Limited, dated November 28, 2013; , 3. That staff be directed to use the Asset Management Plan as a tool to guide the decision-making process for levels of service, annual operating and capital budget preparation, capital forecasting, and managing the asset inventory for roads and bridges; 4. That Council direct staff to include the following programs in the 2014 Draft Current Budget: $35,000 for a bridge washing program and $50,000 for the implementation of a crack seal roads repair program; 5. That consideration be given to adopt a 1% roads and bridge special levy each year during the next term of office; 6. That the Asset Management Plan be reviewed, refined and updated on an ongoing basis, as improvements and expansions to the assets are realized, and as the needs and priorities of the City's infrastructure change; and 7. That appropriate officials of the City of Pickering be given authority to give effect thereto. Please Note: Attachment to this report has been distributed under separate cover or can be accessed on the City website. 2. Director, Corporate Services & City Solicitor, Report FIN 29-13 44-86 2013 Development Charges Background Study Recommendation 36 1. That Report FIN 29-13 of the Director, Corporate Services & City Solicitor be received; 2. That the Development Charges Background Study (Background Study) dated October 25, 2013, as amended, prepared by Watson &Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997(DC Act) be approved; 3. That the Residential Development Charges for the unit types as included in Table 1 below be approved to be imposed on a uniform basis effective January 1, 2014: Table 1 City of Pickering Development Charges Per Residential Dwelling Unit by Type Effective January 1, 2014 Apt. Apt. Dwellings Dwellings Single or with 2 or with Less • Semi- More than 2 Other Service Detached Bedrooms Bedrooms Dwellings Development— related Studies 182 96 71 144 Fire 599 317 233 475 Parks Development &Trails 1,645 870 638 1,305 Indoor Recreation Facilities 3,427 1,812 1,328 2,718 Library 825 436 320 654 Operations Facilities & 552 292 215 437 Vehicles Transportation — - Seaton - - - - - Rest of Pickering 5,072 2,682 1,968 4,023 Stormwater Management 387 204 150 307 Total - Seaton 7,617 4,027 2,955 6,040 - Rest of Pickering - 12,689 6,709 4,923 10,063 37 4. That the Non-Residential (Commercial, Industrial and Institutional) 'Development Charge be approved to be imposed on a uniform basis, as set out in Table 2 effective January 1, 2014; Table 2 City of Pickering Development Charges. Non-Residential Charges Effective January 1, 2014 Non-residential per Prestige Employment Sq. Ft. of Gross Floor Land in Seaton per Net Service Area * Hectare Development— related Studies 0.08 2,508 Fire 0.26 8,119 Parks Development & Trails 0.14 4,235 Indoor Recreation Facilities 0.28 8,826 Library 0.07 2,123 Operations Facilities &Vehicles 0.24 7,437 Transportation - - Seaton - - - Rest of Pickering 2.50 - Stormwater Management 0.17 5,453 Total - Seaton 1.24 38,701 - Rest of Pickering 3.74 N/A * Does not apply to prestige employment land in Seaton 5. That the Background Study, inclusive of the proposed capital programs contained within it, be approved as an indication of Council's intention to ensure that • •increases in the need for services attributable to anticipated development are met, in accordance with paragraph 3 of subsection 5(1) of the DC Act. Indexing 6. That the Division Head Finance &Treasurer be directed that residential and non- residential Development Charges shall be indexed annually on July 1 each year, 38 commencing in 2015, by applying the annual change in the Statistics Canada Quarterly "Construction Price Statistics" to March 31 of each year; Exemptions 7. That all exemptions be as required under the DC Act and as defined in the proposed By-law; Transition Provision 8. That the development charge applicable to any complete permit applications received prior to January 1, 2014 and issued by April 1, 2014 will be based on the rate that applied immediately prior to January 1, 2014; Administration 9. That the City continue the Reserve established for the City's share (ie. the non- development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the Annual Current Budget for consideration by Council; 10. That the Development Charges By-law originally proposed in the October 25, 2013 Background Study has been modified since the public meeting on November 11, 2013, but that Council confirms that no further public meeting under section 12 of the Development Charges Act, 1997 is necessary as a result; 11. That the City Clerk be instructed to undertake the By-law passage notification requirements in accordance with the DC Act and O.Reg 82/98; 12. That the Development Charges By-law attached to this report be approved; 13. That professional fees incurred in 2013 in relation to the Seaton Development area in the amount of $300,000 be funded as follows: a) The sum of $283,725 from the Development Charges (DC)-Studies Reserve Fund; b) The sum of $16,275 from property taxes; and 14. That the appropriate staff of the City of Pickering be authorized to give effect thereto. 39 . • oq A Report to Council PICKERI1 V G Report Number: ENG 21-13 Date: December 9, 2013 From: Richard Holborn Director, Engineering & Public Works Stan Karwowski Division Head, Finance & Treasurer Subject: Asset Management Plan For Roads and Bridges - File: A-1440 Recommendation: 1. That Report ENG 21-13 of the Director, Engineering & Public Works and Division Head, Finance & Treasurer regarding the Asset Management Plan For Roads and Bridges be received; 2. That Council endorse the Asset Management Plan for Roads and Bridges as prepared by Watson &Associates Economists Ltd. and RJ Burnside and Associates Limited, dated November 28, 2013; 3. That staff be directed to use the Asset Management Plan as a tool to guide the decision-making process for levels of service, annual operating and capital budget preparation, capital forecasting, and managing the asset inventory for roads and bridges; 4. That Council direct staff to include the following programs in the 2014 Draft Current Budget: $35,000 for a bridge washing program and $50,000 for the implementation of a crack seal roads repair program; 5. That consideration be given to adopt a 1% roads and bridge special levy each year during the next term of office; 6. That the Asset Management Plan be reviewed, refined and updated on an ongoing basis, as improvements and expansions to the assets are realized, and as the needs and priorities of the City's infrastructure change; and 7. That appropriate officials of the City of Pickering be given authority to give effect thereto. 40 Report ENG 21-13 December 9, 2013 Subject: Asset Management Plan For Roads and Bridges Page 2 Executive Summary: Watson &Associates Economists Ltd. and RJ Burnside and Associates Limited were retained by the City to prepare an Asset Management Plan for roads and bridges. This plan is intended to be a financial management planning tool for City staff to use during various decision making processes, including the annual budget, capital forecasting cycle, and capital grant application process. In addition, the plan will help identify and address critical rehabilitation and replacement needs, as well as address growth related expansion projects. The plan will serve as a road map for sustainable planning on an ongoing basis. The Province is now mandating that municipalities have Asset Management Strategies in order toqualify for Provincial infrastructure funding. Approval of recommendation 2 will fulfill the Provincial capital grant application criteria for the Michell Bridge project, in which an Expression of Interest application was recently submitted by the City. Financial Implications: The City's roads and bridges infrastructure has been constructed over many years. During this time, senior level government funding was available to help municipalities to pay for this cost. The estimated replacement cost of the City's current roads and bridges infrastructure is $430.7 million (excluding land costs). This high cost is typical throughout the Province. The above recommendations provide the basis for the City to maintain its roads and bridges infrastructure. Recommendation 4 is within Council's control and the consultant strongly advises that the City invest its dollars into these preventative maintenance programs as it will extend the life of these assets. In future budget years, Council will have to strongly consider adopting a 1% per year special levy to help fund a replacement program for the City's roads and bridges. At the end of the next term, it is anticipated that this special levy will generate approximately $5.6 million for the replacement of roads and bridges. This 1% special levy will have to continue past.2018 until the City's roads and bridges repair and replacement backlog has been addressed. Not included in this current financing strategy is the potential funding available from senior levels of government. Senior level government grant funding can quickly change the level of investment that the City would have to contribute. In addition, the adoption by the City of a bridge washing and crack seal program will change the replacement repair time horizon to the benefit of the City. A detailed ten year replacement plan to address the immediate replacement needs has been proposed and valued at approximately $100 million. City staff are proposing to finance the $100.0 million (ten year program) as follows: • 1% Special Levy compounded over ten years is estimated to generate approximately $33.0 million • Investment of approximately $17.0 million of Federal Gas Tax dollars 41 • Report ENG 21-13 December 9, 2013 Subject: Asset Management Plan For Roads and Bridges Page 3 The residual balance of$50.0 million will be addressed by a combination of Senior Level Government grants, debt, Local Improvement Charges, and excess proceeds from disposal of land. Discussion: The Province is now mandating that municipalities have acceptable Asset Management Strategies in order to access Provincial government infrastructure funding. Having access to external grant funding is imperative to meet the financial needs required to maintain roads and bridges in a safe and reasonable state of repair. Council endorsement of the Asset Management Plan will allow the City of Pickering to be eligible to apply for future grant programs. The Asset Management Plan for Roads and Bridges prepared by Watson &Associates Economists Ltd. and RJ Burnside and Associates Limited (see Attachment 1), provides an overview of the state of the existing infrastructure, the expected levels of service, an asset management strategy and a financial strategy. Assets included in this Asset Management Plan include roads, bridges/culverts and pedestrian bridges. An accurate - asset inventory is the foundation of the plan, and the City has a detailed inventory to base the plan upon. The City's on-going Road Needs Study and bi-annual bridge and culvert assessments have assisted in determining both the condition of the assets and the rehabilitation and replacement needs. The Asset Management Plan has identified approximately $430 million of road and bridge/culvert assets (excluding land costs). Although the City's assets consisting of 447.5 centre line km of roads, 29 bridges, 23 culverts (with a span of 3m or greater) and 9 pedestrian bridges have an overall condition rating of average to good, there is about $100 million of replacement needs that need to be addressed in the first 10 years of the forecast. The majority of the growth related needs will be addressed through development charge funding. Current levels of funding from various sources such as property taxes, reserves, reserve funds, debt, user fees and grants will not be adequate to fund the full needs, thereby leaving a possible infrastructure funding gap. Senior level government grant funding such as that being requested for the Michell Bridge project will be required in the future to reduce the infrastructure gap. In addition, the implementation of the bridge washing and crack seal program may further reduce the infrastructure gap, to prolong the life of the assets. • The Asset Management Plan has been developed to allow linkages in other City documents such as the Development Charge Background Study which is updated every five years. More importantly, it can be used for the 2014 capital budget and four-year forecast to help prioritize projects. The Asset Management Plan should be reviewed, refined and updated as the capital needs and priorities of the City change. While the Asset Management Plan covers a 42 Report ENG 21-13 December 9, 2013 • Subject: Asset Management Plan For Roads and Bridges Page 4 forecast period of ten years, more focus was put on the first five years to ensure accurate capital planning in the short term. With Council's endorsement of this Asset Management Plan it will make the City eligible for the Provincial grant programs including The Small Rural and Northern Municipal Infrastructure Fund. The City has recently submitted an Expression of Interest application for the Michell Bridge rehabilitation at a total estimated cost of$520,000 of which $468,000 is anticipated to be funded by the Provincial government. p Y 9 Attachments: 1. Asset Management Plan For Roads & Bridges —Watson &Associates Economists Ltd. and RJ Burnside and Associates Limited — Dated November 28, 2013 (Under Separate Cover) Prepared By: Approved/Endorsed By: D rrell Selsky, CET, CMM III Rica rd Holbo n, P. Eng. Manager, Capital Projects & In structure Director, Engineering & Public Works (4(zia.S2 ^-/ lie S. Robertson, BAcc., CGA Stan Karwowski, MBA, CMA Senior Financial Analyst Division Head, Finance & Treasurer • DS:ds Recommended for the consideration of Pickering City Counc' / r' 212013 Tony Prevedel, P.Eng. Chief Administrative Officer 43 • Cali 00 A Report to Council ro 1_I�T: ICKERIlvG Report Number: FIN 29-13 Date: December 9, 2013 • From: Paul Bigioni • Director, Corporate Services & City Solicitor Subject: 2013 Development Charges Background Study Recommendation: 1. That Report FIN 29-13 of the Director, Corporate Services & City Solicitor be received; 2. That the Development Charges Background Study (Background Study) dated October 25, 2013, as amended, prepared by Watson &Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997 (DC Act) be approved; 3. That the Residential Development Charges for the unit types as included in Table 1 below be approved to be imposed on a uniform basis effective January 1, 2014: Table 1 City of Pickering Development Charges Per Residential Dwelling Unit by Type Effective January 1, 2014 Apt. Apt. Dwellings Dwellings Single or with 2 or with Less Semi- More than 2 Other Service Detached Bedrooms Bedrooms Dwellings Development— related Studies 182 96 71 144 Fire 599 317 233 475 Parks Development & Trails 1,645 870 638 1,305 Indoor Recreation Facilities 3,427 1,812 1,328 2,718 Library 825 436 320 654 Operations Facilities & 552 292 215 437 Vehicles 44 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 2 Transportation — - Seaton - - - - - Rest of Pickering 5,072 2,682 1,968 4,023 Stormwater Management 387 204 150 307 Total - Seaton 7,617 4,027 2,955 6,040 - Rest of Pickering 12,689 6,709 4,923 10,063 4. That the Non-Residential (Commercial, Industrial and Institutional) Development Charge be approved to be imposed on a uniform basis, as set out in Table 2 effective January 1, 2014; Table 2 City of Pickering Development Charges Non-Residential Charges Effective January 1, 2014 Non-residential per Prestige Employment Sq. Ft. of Gross Floor Land in Seaton per Net Service Area * Hectare Development— related Studies 0.08 2,508 Fire 0.26 8,119 Parks Development &Trails 0.14 4,235 Indoor Recreation Facilities 0.28 8,826 Library 0.07 2,123 Operations Facilities &Vehicles 0.24 7,437 Transportation - - Seaton - - - Rest of Pickering 2.50 - Stormwater Management 0.17 5,453 Total V - Seaton 1.24 38,701 - Rest of Pickering 3.74 N/A * Does not apply to prestige employment land in Seaton - • 45 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 3 5. That the Background Study, inclusive of the proposed capital programs contained within it, be approved as an indication of Council's intention to ensure that increases in the need for services attributable to anticipated development are met, in accordance with paragraph 3 of subsection 5(1) of the DC Act. Indexing 6. That the Division Head Finance & Treasurer be directed that residential and non- residential Development Charges shall be indexed annually on July 1 each year, commencing in 2015, by applying the annual change in the Statistics Canada Quarterly "Construction Price Statistics" to March 31 of each year; Exemptions 7. That all exemptions be as required under the DC Act and as defined in the proposed By-law; Transition Provision 8. That the development charge applicable to any complete permit applications received prior to January 1, 2014 and issued by April 1, 2014 will be based on the rate that applied immediately prior to January 1, 2014; Administration 9. That the City continue the Reserve established for the City's share (ie. the non- development charge portion) of the costs of services included in the Development Charges Study and that contributions be included in the Annual Current Budget for consideration by Council; 10. That the Development Charges By-law originally proposed in the October 25, 2013 Background Study has been modified since the public meeting on November 11, 2013, but that Council confirms that no further public meeting under section 12 of the Development Charges Act, 1997 is necessary as a result; 11. That the City Clerk be instructed to undertake the By-law passage notification requirements in accordance with the DC Act and O.Reg 82/98; 12. That the Development Charges.By-law attached to this report be approved; 13. That professional fees incurred in 2013 in relation to the Seaton Development area in the amount of$300,000 be funded as follows: a) The sum of $283,725 from the Development Charges (DC)-Studies Reserve Fund; b) The sum of$16,275 from property taxes; and . 14. That the appropriate staff of the City of Pickering be authorized to give effect thereto. 46 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 4 Executive Summary: As required under the DC Act, a complete review of development forecasts, servicing needs, financial implications and financing requirements has been undertaken by the consultant Watson &Associates Economists Ltd., and City staff. This review has concluded that significant capital expenditures will be required for future development, including Seaton. As permitted by the DC Act, financing for required capital projects will come from a combination of the following: (i) from development charges (DC's), to the extent that projects are needed because of development-related growth; and (ii) from the tax levy, or from any other available source of revenue, to the extent that projects are needed to service existing development. The DC rates set out in the Background Study are calculated on a cost recovery basis and represent what is allowed under the DC Act. The increase over current levels is primarily the result of revised growth forecasts and updated capital programs. The proposed increase in the residential DC is $2,494 for a residential detached unit. This amount is slightly higher by $61 than the October 25th DC residential rate because it includes the "Whites Road Multi-use path" project. This project is being added because it links between two other paths and supports the Region's cycling network. The Background Study identifies a proposed increase in DC's of 24% on a single detached home and a reduction of 8% for non-residential space. This increase is mainly due to the following: more detailed replacement cost analysis; updated benefit to existing development deductions and inclusion of capital financing costs for Seaton Fire Station One and Operations Centre. Even after adding Pickering's proposed increase to Durham Region's recently approved DC, the new DC rate on a detached residential unit would continue to result in Pickering having one of the lowest DC rates among the GTA municipalities. The proposed DC Background Study incorporates the principles of the Seaton Financial Impact Agreement (FIA) approved by Council on October 28, 2013. The FIA requires the Seaton landowners to pay the City-wide DC for all services except roads. The Seaton landowners will be funding and building their own local roads and, therefore, are not subject to the transportation charge applicable to the rest of Pickering. The 2013 DC rates, as reflected in Recommendation 3 and 4 of this Report, will become effective for all building permits issued after January 1, 2014 subject to the transitional policy. Included in the DC By-law is a transitional policy which will ease the impact of the new DC rates on developers. The transitional provisions specify that any complete building permit applications received prior to January 1, 2014 and issued by April 1, 2014 will be subject to the old DC rate. This three month grace period is comparable to what is provided in some other municipalities. 47 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 5 The Chief Administrative Officer, the Directors and staff of all Departments providing services for DC-funded development have been involved in the Background Study. Please note that the DC By-law maintains the form of the previous DC By-law, subject to a number of"housekeeping" and clarifying amendments. Financial Implications: The proposed DC background study includes a gross capital program of$353.1 million of which $220.4 million is to be recovered from DC's. The residual amount of$132.7 million consists of items such as the 10% statutory deduction for soft services and the "benefit to existing" deduction mandated by the DC Act. The Background Study in its simplest terms is a growth-related capital budget. The DC Act establishes the rules regarding the proportion of the cost of each asset class which can be DC funded. The capital costs which are not permitted to be DC funded must be funded from property taxes or other available services. Council should seriously consider adopting a special levy starting in 2015, to fund the City Share costs of the DC capital plan. Without a special levy, the City will have to debt finance a substantial percentage of the cost of the capital projects. Even with a special levy, careful planning and management of the City's finances will be required. Long range financial planning and management must be a priority of Council and staff. Previous Reports to Council, including Development Charges Study Reports, and annual budget reports have addressed this issue. The 2013 General Government consulting budget included costs associated with review work related to Seaton in preparation for the 2013 Development Charges Background Study. During the 2013 budget deliberations, Council expressed its support to recover this cost, if possible, through the Background Study. Adoption of Recommendation 13 achieves this result. Discussion: The 2013. Development Charges Background Study dated October 25, 2013 and amended December 9, 2013 contains complete details of all the calculations of the proposed Development Charges. Development Charges - Comparison of Pickering Proposed Rates with other Durham Municipalities Appendix E of the Background Study contains a comparison of Development Charges in other municipalities as of June 1, 2013 Addendum. It is evident from Appendix E that Pickering's DC rates are on the lower quartile in comparison to other GTA municipalities. After taking into consideration the new DC rates, Pickering will still have one of the lowest DC rates in the GTA area. 48 Report FIN 29-13 December 9, 2013 Subject:. 2013 Development Charges Background Study Page 6 Non-Residential Development Charges The non-residential charge has declined despite the fact that all capital asset components are now included in the DC charge. This decline is due to the large reduction in the City-wide storm water and roads charges: The reduction in these charges results from the Seaton Financial Impact Agreement and does not reduce the size of the City's capital works program. The DC study is recommending employing a land area-specific charge for the prestige employment land in Seaton. The Seaton prestige employment land DC rate is $38,701 per net Ha (1 Ha = 2.471 acres). This land area specific DC must be paid for the entire parcel of land when the initial development occurs. The major advantage of using the land area-specific charge is that it encourages build-out and discourages land banking. From the City's perspective, this strategy should result in providing greater certainty regarding development and corresponding DC recovery. In addition, it is anticipated that this collection/payment strategy should advance construction timetables resulting in additional property tax revenues. This also removes the entitlement to the 50% industrial expansion exemption as no additional DC payment is involved in the case of expansion. The adoption of the land area-specific DC for the Seaton prestige employment land will be consistent with the Region's water and sewer charge which is calculated on the same basis. The upfront payment will be based on the entire parcel of land in each case and should provide upfront cash flow for the both the City and Region to proceed with the capital infrastructure; minimizing the amount of user rate funding for Regional works or debt financing on the City's part. Other municipalities have been using the land area charge for many years. Some of the most significant examples of this practice are: • Town of Markham City-wide hard service net hectare DC, as well as area-specific hectare charges for 20 different development areas. In some cases more than $1,000,000/net hectare. Markham has had these charges for many years. • Town of Richmond Hill per net hectare charges for 11 significant development areas. Markham has had these charges for many years. • City of Mississauga charges $80,879 per net hectare City-wide for both residential and non-residential development and has done so for many years. _ • Town of Newmarket charges $12,850 per net ha for water and sewer in a 59.45 ha development area and the City of Vaughan has a number of per hectare charge areas covering water and sewer. Meeting with Development Industry A stakeholder meeting was held on October 16, 2013 with the building community to discuss any concerns or issues that developers might have. Following this stakeholder meeting, written submissions were received from the Durham Region Home Builders Association, and the Building Industry Land Development Association (BILD). In 49 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 7 addition, a telephone enquiry from BMA Planning Development was received. Responses to questions and concerns raised are included in this report in Attachment 3. Statutory Public Meeting - November 11, 2013 The DC Act requires at least one public meeting, and the City Clerk is required to give at least twenty days notice of the meeting date. The public meeting was advertised in the Pickering News Advertiser for four consecutive Wednesdays starting from October 16, 2013. In addition, notice of the Statutory Public Meeting was advertised on'the City's website. The Statutory Public Meeting took place on November 11, 2013 during the Executive Council meeting and no one in attendance commented on the City's proposed DC Background Study. In addition, the City advertised that it would receive written submissions regarding the DC Background study until November 22"d, and none were received. Financial Impacts All projects included in the Background Study are prompted by the need to service new development. This is generally greater in the newer, less serviced areas and less in the older areas of the City. The more a project benefits new development, the more of its costs can be recovered via DC's. It is the projects in the older, more developed parts of the City that produce the most significant impacts on the tax levy, since a smaller proportion of them is recoverable through DC's. A typical project is funded through a combination of DC's (to the extent it is growth- related) and the tax levy. To actually build a project requires the City to expend some funds from the tax base. For this reason, the City contributes $580,000 per year to the City Share DC reserve. Beginning in 2015, the annual contribution should be increased using a cumulative step approach. Employing this strategy will reduce future years' debt costs. The City should be contributing at least $3.0 million per year into this reserve. More may very well be required in order to actually construct the projects set out in the Background Study. General Recommendation 9 provides for the continuation of the Reserve established under the 1999 Background Study for the non-development charge portion of project costs, to which contributions continue to be made, mainly from the tax levy. The objective is that funds will be accumulated, to be available to pay the non-development charge share of project costs (City Share) at the time a project is approved by Council. This should help avoid undue upward pressure on the tax levy that can occur with uneven expenditure requirements. • 50 Report FIN 29-13 December 9, 2013 Subject: 2013 Development Charges Background Study Page 8 Next DC Study It is anticipated that Seaton construction (commercial and residential) will begin sometime in 2015. The Seaton community will result in significant, ongoing changes to the City's financial position. In order to reduce future risk and uncertainty as it relates to Seaton, staff will be recommending that the next DC Background Study be revised and completed in four (rather than five) years. Reviewing the City's capital program and DC rates sooner than the five year period allowed by the DC Act will allow staff to continue to "fine tune" the Seaton and downtown intensification growth-related capital plans. Attachments: 1. December 9, 2013 Addendum to the October 25, 2013 City of Pickering Development Charges Background Study 2. By-law Regarding Development Charges 2013 3. Response to Questions Raised by the Stakeholders Prepared By: Approved / Endorsed By: Stan Karwowski Paul Bigioni Division Head, Finance & Treasurer Director, Corpora : - ,ices & City Solicitor Recommended for the consideration of Pickering C' Council O Vae.. 4, 2013 Tony Prevedel, P.Eng. Chief Administrative Officer 51 ATTACHMENT# I .TO REPORT# a1-13 I Watson &Associates ECONOMISTS LTD. DECEMBER 9, 2013 ADDENDUM THE OCTOBER 25, 2013 CITY OF PICKERING DEVELOPMENT CHARGES BACKGROUND STUDY r. 4 z§. Plaza Three 101-2000 Argentia Rd. Mississauga,Ontario Canada L5N 1V9 Phone:(905)272-3600 Fax:(905)272-3602 e-mail:info @watson-econ.ca www.watson-econ.ca NOVEMBER 21, 2013 it Planning for growth • 5 1.. 1 . SUMMARY The changes that have been made to the October 25, 2013 City of Pickering Development Charges Background Study are summarized below in section 2.12 which has been added to the Executive Summary. Background Study pages that have been revised as a result thereof are included in Appendix A to this Addendum and are noted as "Revised" in each case. The full by- law, itself, inclusive of the amendments, is included as Appendix B. 2.12 The following are the modifications that have been made to the "October 25, 2013 City of Pickering Development Charges Background Study" following the November 11, 2013 Public Meeting: a) .s.s.6(4) and definition 4(j) of the by-law were added to clarify that Live Work units are subject to the residential rates. b) A project was added to the Transportation program on p. B-37 (Whites Road Multi-use Path, Finch Avenue to Seaton Boundary (Bridge) 2014-2019 $990,000 gross cost, 10% Benefit to Existing Development deduction). This project is part of the City's multi- use path system and supports the Region's cycling network. Its inclusion increased the Transportation DC for the Rest of Pickering by $61/single detached unit (and proportional increases for other housing types) and the non-residential DC by 50/sq.ft. of GFA in Schedule "C" of the by-law. This also resulted in changes to the tables in the Executive Summary and Table C-la. c) Minor wording edits to DC by-law s.s.16(2)(ii) and s.s. 16(3)(ii), as well as the last line on p. F-9. d) The location of Indoor Soccer Facility on the table on p. B-15 has been altered to show correct timing. Watson&Associates Economists Ltd. H:1Pickering12013 DC StudylPickering dc study - addendum dec 53 9.docx APPENDIX A OCTOBER 25, 2013 CITY OF PICKERING DEVELOPMENT CHARGES BACKGROUND STUDY - REVISED PAGES • Watson&Associates Economists Ltd. H:IPickering12013 DC StudylPickering do study - addendum dec 9.docx 54 on to REVISED (ii) TABLE ES-1 CITY OF PICKERING COMPARISON OF DEVELOPMENT CHARGES Residential Non-residential Charge Per Single Detached Unit Per Sq.ft. of GFA4 Current Calculated Herein Change Current Calculated Herein Change July 1, 2013 July 1, 20133 Development-related Studies $ 92 $ 182 1.4% $ 90 $ - $ 0.08 2.1% $ 0.08 Fire $ 273 $ 599 4.7% $ 326 $ - $ 0.26 7.0% $ 0.26 Parks $ 448 $ 1,645 13.0% $ 1,197 $ - $ 0.14 3.7% $ 0.14 Recreation $ 2,363 $ 3,427 27.0% $ 1,064 $ - $ 0.28 7.5% $ 0.28 Library $ 542 $ 825 6.5% $ 283 $ - $ 0.07 1.9% $ 0.07 Stormwater Management $ 1,435 $ 387 3.0% $ (1,048) $ 0.95 $ 0.17 1 4.5% $ (0.78) , Operations $ 292 $ 552 4.4% $ 260 $ - $ 0.24 6:4% $ 0.24 Transportation -Rest of Pickering $ 4,750 $ 5,072 40.0% $ 322 $ 3.12 $ 2.50 66.8% $ (0.62) -Seaton Separate Coverage n/a n/a TOTAL(Rest of Pickering) $ 10,195 $ 12,689 100.0% $ 2,494 , $ 4.07 $ 3.74 100.0% $ (0.33) e TOTAL Seaton $ 7,617 2 $ 1.24 • $5,453/net Ha($2,207/acre)for Seaton Prestige Employment Lands. 2 Plus the cost of transportation servicing and capital contributions. 3 DCs for services other than Roads and SWM were not enacted. 4 A separate and equivalent land area charge is shown in Schedule C of the proposed by-law for Seaton Prestige Employment development. . cKzrny,? !:'_.,,: gi.rur.e•Lq:.1M I42G'"s::;;�;.E Watson&Associates Economists Ltd. H:1Pickering12013 DC StudylPickering dc study.docx REVISED (iii) c) The large amount of new development anticipated in the City serves to reduce the relative size of the decline in occupancy of existing units, which increases the DC recoverable. 2.4 The non-residential charge has declined, despite the proposal to expand coverage from only transportation and SWM, to include all services. This decline is primarily the result of the large reduction in the City-wide SWM charge. It declined more than in the case of residential, because of the high non-residential floor area per employee in Seaton. (The comparatively low number of employees reduces the cost calculation numerator, while the comparatively high non-residential floor area reduces the DC.) The non-residential transportation charge for Rest of Pickering declined, while the residential transportation charge increased somewhat. This is the result of an increase in forecast non-residential floor space per employee. 2.5 Even with the proposed increase and Durham Region's July 1, 2013 DC increase, residential development charges in Pickering are among the lowest in the GTA. They would be between the charges currently imposed in Ajax and Whitby in size. Further comparative information is provided in Appendix E. 2.6 Seaton development is proposed to be subject to the City-wide set of development charges, except in the case of transportation. In that case, Seaton is expected to fund and install its own local roads, as well as all City road oversizes and arterials. The Seaton development charge equivalent for doing so is approximately $2,000/SDU. Instead of paying this DC, the Seaton landowners have undertaken to fund and install the necessary road program (including funding contributions for particular Seaton-related external roads). 2.7 The charge in the Rest of Pickering for transportation is $5,072/SDU; however, if the City adopted a City-wide transportation charge, it would decline to approximately $3,000/ SDU as a result of adding Seaton's lower per unit costs. The saving to Seaton development, which is approximately $1,000/SDU provides the basis for a set of voluntary contributions to be made to the City's Operating Fund over time, in order to cover the tax share of various Seaton-related capital expenditures (as per the City's April 10, 2013 FIS). This road funding arrangement also provides further rationale for Seaton's participation in funding a share of the City-wide SWM charge, in addition to its own SWM costs and this has served to reduce the City-wide SWM charge by approximately$650/SDU. 2.8 A land area-specific charge is applicable to prestige employment land in Seaton rather than the floor area charge applicable to all other non-residential development in Pickering. This is calculated as the City's non-residential building area charge (plus the Watson&Associates Economists Ltd. H:1Pickering12013 DC StudylPickering dc study.docx 56 REVISED (iv) Seaton area-specific roads arrangement) assessed on a land area, rather than a building area, basis.' This Seaton land area DC approach helps to ensure that the DC recovery will be complete, irrespective of the average building density involved. Otherwise, if the anticipated average building density is not achieved, DC revenues may not cover the capital costs involved. It also serves to encourage intensification (as subsequent phases of development on the site would not involve additional development charge payments). This encourages expedient buildout, discourages land banking and is attractive in terms of the City's cash flow timing. Finally, it essentially removes the entitlement for the 50% industrial expansion exemption, as no additional DC payment is involved in the case of expansion (as the entirety of the DC must be paid for each parcel, when the initial development occurs). 2.9 Table ES-2 summarizes the City's Development Related Capital Program (10-18 years in length, depending on the service involved) and the deductions made thereto, in accordance with the DCA. In summary, the gross development-related capital cost of the entire program is $353.1 million. Of this amount, $220.4 million has been determined to be DC-recoverable ($192.8 million from residential development and $27.0 million from industrial/commercial/institutional development (non-residential)). The difference between the gross. and DC recoverable amounts comprises the following deductions, pursuant to the Development Charges Act: - $ 30.8 million Beyond 10 year Service Level Cap and Post Period Period - $ 88.9 million Benefit to Existing Development } Capacity - $ 13.0 million Subsidies, Other Contributions, and 10% Stat. Deduction $132.7 million Neither the additional servicing requirements nor the associated growth forecast for Northeast Pickering, which has been deferred, have been included in the DC calculation. 2.10 Table ES-3 sets out the existing and calculated charges by type of dwelling unit. ' The share of DC recoverable costs attributable to prestige employment land in Seaton is based on its percentage share of the increment in total employment in Pickering for the planning period. That number is then multiplied by the non-residential DC recoverable cost and divided by the net prestige employment land area to be developed over the same period. Watson&Associates Economists Ltd. H,1Pickering12013 DC StudylPickering dc study.docx 57 REVISED (v) TABLE ES-2 INFRASTRUCTURE COSTS COVERED IN THE DC CALCULATION MUNICIPALITY: Cltvof Pickering • Less: Potential DC Recoverable Cost Service Gross Ineligible re: Eligible Benefit to Other(e.g. Net Costs Capital Level of Increase Existing 10%Stat.& Benefiting Residential Non-Residential Cost Service' in Need Development' Grants,Landowner New Share Share • Est. Contributions) Development $ Development-related Studies 4,830,000 - 4,830,000 1,014,000 78,888 3,737,113 2,914,948 822,165 Fire 16,099,999 3,289,039 12,810,960 357,774 - 12,453,186 9,713,485 2,739701 Parkland Development 46,122,000 5,474,880 40,647,120 7,955,110 3,269,201 29,422,809 27,951,669. 1,471,140 Recreation 72,016,646 , - 72,016,646 3,888,372 6,812,827 61,315,447 58,249,674 3,065,772 Libraries 20,490,000 3,514,160 16,975,840 579,739 1,639,610 14,756,491 14,018,667 737,825 Operations Facilities&Vehicles 30,200,000 18,548,880 11,651,120 - 1,165,112 10,486,008 8,179,086 2,306,922 Transportation2 90,031,985 - 90,031,985 28,055,714 - 61,976,271 51,440,305. 10,535,966 Streetllghting&Sidewalks 14,089,570 - 14,089,570 4,531,873 - 9,557,698 7,852,699 1,704,999 Traffic Signals 1,810,755 - 1,810,755 181,076 - • 1,629,680 1,352,634 277,046 Storniwater 57.441.829 57,441,829 42,340.400 15.101,429 11,172.654 . 3,337,286 353,132,784 30,826,959' 322,305,825. 88,904,056 . 12,965,638 220,436,131'' - 192,845,821 26,998,821 'Inclusive of post planning period capacity,where applicable. 2 Excludes Seaton Roads Program. al 1 Watson&Associates Economists Ltd. HAPickering12013 DC StudylPickering dc study.docx Co REVISED (vi) TABLE ES-3 • CITY OF PICKERING 2013 CITY-WIDE DEVELOPMENT CHARGE CALCULATION Rest of Pickering Calculated Seaton Development Type Existing Charge Charge Calculated Charge' Residential(Per Dwelling Unit) Single Detached $ 10,195 $ 12,689 $ 7,617 Apartments 2 Bedroom and Larger 5,514 6,709 4,027 Apartments Bachelor and 1 Bedroom 4,047 4,923 2,955 Other Dwellings 7,317 10,063 6,040 Non-Residential Development per sq.ft (gross floor area) $4.07 $ 3.74 $ 1.24 Seaton Prestige Employment Lands(per net Ha) PIA WA $ 38,701 ' Plus the cost of transportation servicing and capital contributions. i-;`•Picker-ng\?013 DC Study'Piche;Ong DC t txie:0 3.xlsx]E S-a 2.11 The following are the major modifications that have been made to the Draft October 2, 2013 version of the "City of Pickering Development Charges Background Study" in completing this October 25, 2013 document: a) Streetlighting and sidewalks capital program gross cost reduced by a total of $6,331,250, including: • RU-8 description changed and gross cost reduced by $1,406,250; • RU-9 cost reduced by $4,250,000, in order.to reflect Regional funding responsibility for sidewalks; • Projects A-3 and A-4 deleted, as they are covered in the Seaton roads program. b) s.s.16(1) of the proposed by-law in Appendix F was modified in order to clarify that the first annual indexing of the by-law is to occur as of July 1, 2015. c) s.s.16(3) was added to the proposed by-law, in order to introduce a transitional policy for the application of the new charge. d) The changes in the streetlighting and sidewalks capital program noted under a) were made to Schedule "C" of the by-law, as well as Schedule C-1 a, Table C-3, p. B-35 and Tables ES-1, ES-2 and ES-3. • e) The two new "multi-use path" projects on p. B-37 were removed, such that the totals match the calculation on p. C-12. Watson&Associates Economists Ltd. H:IPickering12013 DC StudyPPickering do study.docx 59 REVISED (vii) f) s.s.2(3) of the Draft By-law was deleted, as clarification is provided via s.s.16(3). 2.12 The following are the modifications that have been made to the "October 25, 2013 City of Pickering Development Charges Background Study"following the November 11, 2013 Public Meeting: a) s.s.6(4) and definition 4(j) of the by-law were added to clarify that Live Work units are subject to the residential rates. b) A project was added to the Transportation program on p. B-37 (Whites Road Multi-use Path, Finch Avenue to Seaton Boundary (Bridge) 2014-2019 $990,000 gross cost, 10% Benefit to Existing Development deduction). This project is part of the City's multi-use path system and supports the Region's cycling network. Its inclusion increased the Transportation DC for the Rest of Pickering by - $61/single detached unit (and proportional increases for other housing types) and the non-residential DC by 50/sq.ft. of GFA in Schedule "C" of the by-law. This also resulted in changes to the tables in the Executive Summary and Table C-la. c) Minor wording edits to DC by-law s.s.16(2)(ii) and s.s. 16(3)(ii), as well as the last line on p. F-9. d) The location of Indoor Soccer Facility on the table on p. B-15 has been altered to show correct timing. 3. Council Approvals Sought At this stage in the process, the Background Study and proposed DC by-law are being provided for information purposes, as part of the consultation process. At such time as that process is complete and final DC recommendations are made to Council, approval will be sought for: • • the 2014 DC by-law; • the Background Study, including the development forecast, the growth-related capital program, the DC calculation and associated material, subject to any Addendum which may be produced prior to by-law adoption. 4. Acknowledgements The consultant wishes to acknowledge, with appreciation, the guidance, input and considerable efforts of Stan Karwowski and his staff, as well as the numerous City operating staff who were involved in the production of this Background Study. Watson&Associates Economists Ltd. H:Pickeringl2013 DC StudylPickering dc study.docx 60 m REVISED B-15 INFRASTRUCTURE COST S COVERED IN THE DC CALCULATION MUNICIPALITY: City of Pickering SERVICE: Recreational Facilities Less: Less: Potential.DC Recoverable Cost Prj. Increased Service Needs Attributable to Timing Gross Ineligible re: Eligible Benefit to Existing Grants,Subsidies& Sub-total Other(e.g.' Net Costs No. Anticipated Development Capital Level of Increase Development Other Contributions 10%Statutory Benefiting Residential Non-Residential Cost Service in Need /U Eli:' Attributed to New Deduction) New Share Share 2014-2023 Estimate S % Development. Development 95% 6% proiects Already Completed • • Costs to be Incurred Durina the Term of the Proposed By-Law • Indoor Soccer Facility&Land 2014 5,435,646 5435,646 815,347 15.0% 4,620,299 462,030 4,158,269 3,950,356 207,913 Seniors Centre&Associated Parking Structure 2017 18,780,000 18.,780,000 1,878,000 10.0% 16,902,000 1,690,200 15,211,800 14,451,210 760.590 Costs to be Incurred Post Proposed By-law Term li.e.beyond 20181 Seaton Recreation Complex 1 Seaton 2019 4,781,000 4,781,000 119,525 2.5% 4,661,475 466,148 4,195,328 3,985,561 209,766 Seaton 2020 21,510,000 21,510,000 537,750 2.5% 20,972,250 ' 2,097,225 18,875,025 17,931,274 943,751 Seaton 2021 21,510,000 21,510,000 537,750 2.5% 20,972,250 2,097,225 18,875,025 17,931,274 943,751 Total Estimated Capital Cost $ 72,016,646 $ - $ 72,016,646 $ 3,888,372 $ - $ 68,128,274 $ 6,812,827 $ 61,315,447 $ 58,249,674 $ 3,065,772 • Uncommitted excess capacity and inclusive of post planning period capacity,where applicable. . Level of Service Recreation Facilities 72,859,040 Excess Cap Room From Parkland Recreation Facilities 72,859,040 Watson&Associates Economists Ltd. H:1Pickering12O13 DC StudylPickering dc study.docx i INFRASTRUCTURE COSTS COVERED IN THE DC CALCULATION REVISED B-35 MUNICIPALITY: City of Pickering SERVICE: Streetlighting and Sidewalks Less: Potential DC Recoverable Cost Prj, Increased Service Needs Gross Benefit to Grants,Subsidies& Net Costs No, Attributable to Timing Capital Easting Developer Contributions Benefiting Residential Non-Residential Anticipated Development Cost ;Development Attrib.to New New Share Share Estimate ($) (%) Development Development 83% 17% Protect Description 8-1 KIngston Road-West Limit of Neighbourhood 7 to Dixie Road north side 2014-2019 323,100 161,550 50% 161,550 134,087 27,464 D-2 Kingston Road-West Umit to East Limit of Neighbourhool 7 south side 2014.2019 394,900 197,450 50% 197,450 163,884 33,567 D-9 Finch Avenue-Spruce Hill to East Limit of Neighbourhood 9 north side 2014-2019 161,550 80,775 50% 80,775 67,043 13,732 D-10 Finch Avenue-Spruce 1611 to Fairport Road south side 2014-2019 143,600 71,800 50% 71,800 59,594 12,206 TC-9 Kingston Road-Glendale Drive to Walnut Lane north side 2014-2019 215,400 107,700 50% 107,700 89,391 18,309 TC-12 Kingston Road-Dixie Road to Liverpool Road south side • 2014-2019 359,000 179,500 50% 179,500 148,985 30,515 V-11 Finch Avenue-Brock Road to Hydro Corridor south side 2014-2019 53,850 26,925 50% 26,925 22,348 4,577 V-12 Finch Avenue-Brock Road to Hydro Corridor north side 2014-2019 179,500 , 89,750 50% 89,750 74,493 15,258 W-5 Whites Road-Granite Court to Hwy 401 west side 2014-2019 53,900 26,950 50% 26,950 22,369 4,582 RU-8 Whites Road-North of 3rd Concession to Taunton Road sidewalk,multi-use trail,streetlight 2014-2019 618,750 30,938 5% 587,813 487,884 99,928 Whites Road-Finch Ave to Seaton Boundary muPo-use 2014-2019 990,000 99,000 10% 891,000 659,340 231,660 R(J-9 Whites Road-Bridge over west Duffins Creek streetlighting 2014-2019 750,000 37,500 5% 712,500 591,375 121,125 B1.4 Brock Road-Bayly Street to Montgomery Road East and West Sides 2014-2019 1,725.000 862,500 50% 862,500 715,875 146,625 RU-12 Sideline 24-Hwy 7 south to north Emit of subdivision sidewalk/streetlights 2014-2019 361,000 54,150 15% 306,850 254,686 52,165 A-6 Whites Rd.CPR Overpass sidewalk/streetlights 2014-2019 250,000 37,500 15% 212,500 176,375 36,125 Sub-total 6,579,550 2,063,988 - 4,515,563 3,667,727 847,836 81-1 Say+ly'Street-Church Street to West Urrit Neighbourhood 4 north and south sides 2020-2024 1,077,000 538.500 50% 538,500 446,955 91,545 RU-10 Hwy 7-Brock Rd to West Townline Sidewalk/streetlights north side 2020-2024 1,159,000 173,850 15% 985,150 817,675 167,476 81-17 Church Street-Bayly Street to Kelino Street west side 2020-2024 233,350 116,675 50% 116,675 96,840 19,835 H1 Mona Road-Sheppard Avenue to North Limit of Neighbourhood 10 east and west sides 2020-2024 951,350 475,675 50% 475,675 • 394,810 80,865 • L-6 Finch Avenue-West Unit of Neighbourhood 7 to Duncannon Dr. north side 2020-2024 89,750 44,875 50% 44,875 37,246 7,629 L-7 Finch Avenue-Lynn Heights to East 80m north side 2020-2024 28,720 14,360 50% -14,360 11,919 2,441 L-8 Finch Avenue-Valley Farm Road to West 150m north side 2020-2024 53,850 26,925 50% 26,925 22,348 4,577 L•9 Finch Avenue-Valley Farm Road to West 600m south side 2020-2024 215,400 107,700 50% 107,700 89.391 18,309 L110 Finch Avenue-Valley Farm Road to East 300m north side 2020-2024 107,700 53,850 50% 53,850 44,696 9,155 L-11 Finch Avenue-Valley Farm Road to East 300m soulhside 2020-2024 107,700 53,850 50% 53.850 44.696 9,155 FlP4 Finch Avenue-Altona Road to Rosebank Road south side 2020-2024 287,200 143,600 50% 143,600 119,188 24,412 RP-5 Finch Avenue-Rosebank Road to 500m West north side 2020-2024 285,600 142,800 50% 142,800 118,524 24,276 RP-8 Mona Road-Finch Avenue toHydro Corridor(N) west side 2020-2024 107,700 53,850 50% 53,850 44,696 9,155 RP-9 Mona Road-Finch Avenue to Hydro Corridor(N east side 2020-2024 107,700 53,850 50% 53,850 44,696 9,155 RP-10 Mona Road-Finch Avenue to North Unit of Neighbourhood 14 west side 2020-2024. 89,750 44,875 50% 44.875 37,246 7,629 RP-11 Mona Road-Finch Avenue to North Limit of Neighbourhood 14 east side 2020-2024 89,750 44,875 50% 44,875 37.246 7,629 RU-11 Noidfi Road-Hwy 7 south to north Emit of subdivision sidewalk/streetlghts 2020-2024 456,000 68,400 15% 387,600 321,708 65,892 RU-14 Whltewdlri Road-Mona Road to York/Durham Townline sidewalk/streetlights/multi-use trail 2020-2024 450,000 67,500 15% 382,500 317,475 65,025 Sub-total 5,897,520 2,226,010 3,671,510 3,047,353 624,157 RU-17 TeuntOn Rd,-Sideline 16 to Church St. sidewalk/streetlights/mufti-use trail 2025-2029 375,000 56,250 15% 318.750 264,563 54,188 RU-18 Taunton Rd.-Whites Rd.To West Townline sidewaik/streettghts/multi-use trail 2025.2029 . 1,237.500 185,625 15% 1,051,875 873,056 178,819 Sub-total 1,612,500 241.875 - 1.370,625 - 1.137.619 233.006 Total Estimated Capital Costs $ 14,089,570 $ 4,531,873 $ - $ 9,557,698 $ 7,852,699 $ 1,704,999 • N4'atson&Associates Economists Ltd. H:IPickering12013 DC StudylPickering dc study.docx • REVISED C-3 TABLE C-la CITY OF PICKERING DEVELOPMENT CHARGE CALCULATION Area Specific Rest of Pickering Transportation Services 2014-2031 DC Recoverable Share 2013$DC Eligible Cost SERVICE. Residential Non-Residential SDU pers.f. . $ $ $ $ ' Trasportation 1.0 Roads&Bridges $ 51,440,305 $ 10,535,966 Less: Reserve Fund $ 6.561.124 $ 1.343.845 Sub-total $ 44,879.181 $ 9,192,121 $ 4,209 $ 2.06 2.0 Streetlighting&Sidewalks wa $ 7,852,699 $ 1,704,999 $ 736 $ 0.38 • 3.0 Traffic Signals $ 1,352,634 $ 277,046 $ 127 $ 0.06 TOTAL $ 54,084,514 $ 11,174,165 $ 5.072_$ 2.50, DC ELIGIBLE CAPITAL COST $ 54,084,514 $ 11,174,165 • Gross Population I GFA Growth(soil.) 37,105 4,472,400 Cost Per Capita/Non-Residential GFA(sq.ft.) $ 1,457.61 $ 2.50_ By Residential Unit Tvoe R.P.-9 Single and Seri-Detached 3.48 $ 5,072 Apartments 2 Bedroom+ 1.84 $ 2,682 Apartments Bach.&1 Bdrm 1.35 $ 1,968 Other Multiples 2.76 $ 4,023 TABLE C-lb CITY OF PICKERING DEVELOPMENT CHARGE CALCULATION Municipal-wide Services 2014-2023 DC Recoverable Share 2013$DC Eligible Cost • SERVICE Residential Non-Residential SDU per s.f. , $ $ $ $ 4,0 Studies $ 2,914,948 $ 822,165 Less: Reserve Fund $ (173.080) $ (48.8171 Sub-total $ 3,088,027 $ 870,982 $ 182 5.0 Fire $ 9,713,485 $ 2,739,701 $ 571 6.0 Parkland Development $ 27,951,669 $ 1,471,140 $ 1,645 7.0 Indoor Recreation Facilities $ 58,249,674 $ .3,065,772 $ 3,427 $ 86,201,343 $ 4,536,913 $ 5,072 8.0 Ubrary $ 14,018,667 $ 737,825 5 825 9.0 Operations Facilities&Vehicles $ 8,179,086 $ 2,306,922 $ 481 Financing Cost • TOTAL $ 121,200,608 $ 11,192,342 $ 7,131 see C-1c DC ELIGIBLE CAPITAL COST $ 121,200,608 10 Year Gross Population/GFA Growth(sq.ft.) 59,151 Cost Per Capita!Non-Residential GFA(sq.it.) $ 2,049.00 see C-1c Financing Charges' Total Including Uy Residential Unit Type g,p, - Sub-total Eke Operations Financing Single and Semi-Detached 3.48 $ 7,131 $ 28 $ 71 $ 7,230 Apartments 2 Bedroom+ 1.84 $ 3,770 $ 15 $ 38 $ 3,823 Apartments Bach.&1 Bdrm 1.35 $ 2,766 $ 11 $ 28 $ 2,805 Other Multiples 2.76 $ 5,655 $ 22 $ 56 $ 5,733 ' See Tables C-2a and C-2e. ,. Watson&Associates Economists Ltd. HAPickering12013 DC StudylPickering dc study.docx 63 ATTACHMENT#_a_TO REPORT# -)3 The Corporation of the City of Pickering By-law No. Being a By-law Regarding Development Charges Whereas, pursuant to subsection 2(1) of the Development Charges Act, 1997(the Act), the council of a municipality may by by-law impose development charges against land to pay for increased capital costs required due to increased needs for servicing arising from development of the area to which the By-law applies; and Whereas, the Council of The Corporation of the City of Pickering approved the City of Pickering Development Charge Background Study, dated October 25, 2013, as amended, prepared by Watson &Associates Economists Ltd.; And Whereas the Council has made the Background Study and proposed Development Charges By=law available to the public at least two weeks prior to the public meeting and has given notice in accordance with Section 12 of the Act of its development charges proposal and a public meeting was held on November 11, 2013; And Whereas the Council has heard all persons who applied to be heard in objection to, or in support of, the proposed Development Charge By-law at such public meeting, and provided a subsequent period for written communications to be made; And Whereas the Council in adopting the Development Charge Background Study directed that development charges be imposed on land under development or, redevelopment within the geographical limits of the municipality as hereinafter provided. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Part I Application 1. (1) Subject to subsection (2), this By-law applies to all lands whether or not the land or use is exempt from taxation under Section 3 of the Assessment Act. (2) This By-law shall not apply to land that is owned by and used for the purposes of, (a) a board of education as defined under subsection 1(1) of the Education Act; (b) any municipality or local board thereof; 64 • By-law No. Page 2 (c) the development of a non-residential farm building used for bona fide agricultural purposes; (d) a building or structure that is used in connection with a place of worship and is exempt from taxation under the Assessment Act as a result; (e) development where: (i) no additional dwelling units are being created; or (ii) no additional non-residential gross floor area is being added; or • (f) nursing homes and hospitals. (3) An owner who has obtained a demolition permit and demolished an existing dwelling unit or a non-residential building in accordance with the provisions of the Building Code Act shall not be subject to the development charge under subsection (1) with respect to the development being replaced, provided that the building permit for the replacement residential units or non-residential area is issued not more than 10 years after the date of demolition and provided that any dwelling units or additional non residential floor area created in excess of what was demolished shall be subject to the development charge calculated under Section 6 and 11, respectively. 2. (1) Subject to subsection (2), development charges shall apply, and shall be calculated, paid and collected in accordance with the provisions of this By- law, in respect of land to be developed for residential use, non-residential use, or both, where the development requires, (a) the passing of a zoning by-law or of an amendment to a zoning by- law under Section 34 of the Planning Act; (b) the approval of a minor variance under Section 45 of the Planning Act; (c) a conveyance of land to which a by-law passed under subsection 50(7) of the Planning Act, applies; (d) the approval of a plan of subdivision under Section 51 of the Planning Act; (e) a consent under Section 53 of the Planning Act; 65 By-law No. Page 3 (f) the approval of a description under Section 50 of the Condominium Act; or (g) the issuing of a permit under the Building Code Act, in relation to a building or structure. (2) Subsection (1) shall not apply in respect of: (a) local services, related to a plan of subdivision or within the area to which the plan relates, to be installed or paid for by the owner as a condition of approval under Section 51 of the Planning Act, (b) local services to be installed or paid for by the owner as a condition of approval under Section 53 of the Planning Act. 3. (1) Where two or more of the actions described in subsection 2(1) are required before land to which a development charge applies can be developed, only one development charge shall be calculated, paid and collected in accordance with the provisions of this By-law. (2) Notwithstanding subsection (1), more than one development charge by- law may apply to the same area and if two or more of the actions described in subsection 2(1) occur at different times, and if the subsequent action has the effect of increasing the need for services as designated in Sections 5 and 10, an additional development charge shall be calculated, paid and collected in accordance with the provisions of this By-law. Part II • Residential Development Charges 4. In this Part, (a) "apartment building" means a residential building, or the residential portion of a mixed-use building consisting of more than 3 dwelling units, which dwelling units have a common entrance to grade, but does not include a triplex, semi-detached duplex, semi-detached triplex, townhouse or stacked townhouse; (b) "apartment" means a dwelling unit in an apartment building; (c) "bedroom" means any room used, or designed or intended for use, as sleeping quarters; (d) "development charge" means residential development charge; 66 By-law No. Page 4 (e) "dwelling unit" means a room or suite of rooms used, or designed or intended for use by one person or persons living together, in which culinary and sanitary facilities are provided for the exclusive use of such person or persons; (f) "garden suite" means a one-unit detached, temporary residential structure containing bathroom and kitchen facilities that is ancillary to an existing residential structure and that is designed to be portable; (g) "grade" means the average level of finished ground adjoining a dwelling at all exterior walls; (h) "gross floor area" means the total floor area, measured between the outside of exterior walls or between the outside of exterior walls and the centre line of party walls dividing the building from another building, of all floors above the average level of finished ground adjoining the building at its exterior walls; (i) "hospital" means land, buildings or structures used, or designed or intended for use as defined in the Public Hospitals Act, R.S.O. 1990, c. P.40 as amended; (j) "Live Work unit" is as defined in the City's zoning by=laws; (k) "nursing home" means a building owned and operated on a non-profit basis but excluding any building or part of a building which is comprised of dwelling units; (I) "residential use" means lands, buildings or structures used, or designed or intended for use as a home or residence of one or more individuals, and shall include, but is not limited to, a single detached dwelling, a semi- detached dwelling, a townhouse, a plex, a stacked townhouse, an apartment building, a mobile home, a retirement residence and a residential dwelling unit accessory to a non-residential use; (m) "retirement residence" means a residential building or the residential portion of a mixed-use building which provides accommodation for persons of retirement age, where common facilities for the preparation and consumption of food are provided for the residents of the building, and where each unit or living accommodation has separate sanitary facilities, less than full culinary facilities and a separate entrance from a common hall; • (n) "retirement residence unit" means a unit within a retirement residence; 67 By-law No. Page 5 (o) "semi-detached dwelling" means one of a pair of dwelling units attached together horizontally above or below grade or both above and below grade; (p) "single-attached dwelling" means one of a group of not less than three adjacent dwelling units attached together horizontally by above grade common walls; (q) "single-detached dwelling" means a single dwelling unit which is free- standing, separate and detached from any other building or structure. 5. Development charges against land to be developed for residential use shall be based upon the services designated in Schedule "A", which are provided by the City. 6. (1) Subject to the provisions of this Part, development charges against land to be developed for residential use shall be calculated, paid and collected at the rates per residential unit set out in Schedule "C"; • (2) Residential development located within Seaton lands, as shown in Schedule B, is subject to the Seaton Transportation funding arrangement and not to the Transportation charge applicable to development in the rest of Pickering; (3) The development charges imposed on a retirement residence unit under subsection (1) shall be payable at the rate applicable to an apartment of one bedroom and smaller; (4) Development charges against land to be developed for a Liye Work unit shall be subject to the residential rates. 7. (1) Subject to subsections (2) and (3), Section 6 shall not apply in respect of a renovation, addition or installation which involves the creation of: (a) one or two additional dwelling units in an existing single-detached dwelling; (b) an additional dwelling unit in any other existing residential building; or (c) garden suites. 68 • By-law No. Page 6 (2) Notwithstanding clause (1)(a) of this Section, development charges shall be calculated, paid and collected in accordance with Section 6 where the total gross floor area of the additional unit or units is greater than the total gross floor area of the existing dwelling unit. (3) Notwithstanding clause (1)(b) of this Section, development charges shall be calculated, paid and collected in accordance with Section 6 where the additional unit has a gross floor area greater than, (a) in the case of a semi-detached dwelling or single attached dwelling, the gross floor area of the dwelling unit already in the building; or (b) in the case of any other residential building, the gross floor area of the smallest dwelling unit contained in the residential building. 8. Where non-residential floor area is to be converted to residential space, a charge shall be paid for any new residential units created, less the amount of the charge which would be payable if the existing non-residential space being converted were being constructed, but in no case shall the net charge be less than zero. Part Ill Non-Residential Development Charges 9. In this Part, (a) "agricultural use" means lands, buildings or structures, excluding any portion thereof used as a dwelling unit or for a commercial use, used or designed or intended for use for the purpose of a bona fide farming operation including, but not limited to, animal husbandry, dairying, livestock, fallow, field crops, removal of sod, forestry, fruit farming, greenhouses, horticulture, market gardening, pasturage, poultry keeping, and equestrian facilities; (b) "development charge" means non-residential development charge; (c) "grade" means the average level of finished ground adjoining a building at all exterior walls; (d) "existing industrial building" means a building used for or in connection with: (i) manufacturing, producing, processing, storing or distributing something; 69 By-law No. Page 7 (ii) research or development in connection with manufacturing, producing or processing something; (iii) retail sales by a manufacturer, producer or processor of something they manufactured, produced or processed, if the retail sales are at the site where the manufacturing, production or processing takes place; or (iv) office or administrative purposes, if they are: (1) carried out with respect to manufacturing, producing, processing, storage or distributing or something, and (2) in or attached to the building or structure used for that manufacturing, producing, processing, storage or distribution; (e) "gross floor area" means the total floor area, measured between the outside of exterior walls or between the outside of exterior walls and the centre line of party walls dividing the building from another building, of all floors above the average level of finished ground adjoining the building at its exterior walls; (f) "net hectare" means the area in hectares of a parcel of land exclusive of the following: (i) lands conveyed or to be conveyed to the City of Pickering or a local board thereof or the Region or a local board thereof; (ii) lands conveyed or to be conveyed to the Ministry of Transportation for the construction of provincial highways; (iii) hazard lands conveyed or to be conveyed to a conservation authority as a condition of development; (iv) lands identified as "Natural Heritage System" pursuant to the Central Pickering Development Plan; and (v) storm water management facility areas; (g) "non-residential" means designed, adapted or used for any purpose other than a dwelling unit or dwelling units, or accessory uses or spaces to a, dwelling or dwellings; 70 By-law No. Page 8 (h) "total floor area" means the sum total of the areas of the floor whether above or below grade, measured between the exterior faces of the exterior walls of the building or structure or from the centre line of a common wall separating two uses; and (i) includes the area of mezzanine as defined in the Ontario Building Code; and (ii) excludes those areas used exclusively as mechanical areas or for parking garages or structures. 10. Development charges against land to be developed for non-residential use shall be based upon the services designated in Schedule "A", which are provided by the City. 11. (1) Subject to the provisions of this Part, development charges against land to be.developed for non-residential use shall be calculated, paid and. collected at the rates set out in Schedule "C". (2) Non-residential development located within Seaton lands in Schedule B is subject to the Seaton Transportation funding arrangement and not to the Transportation charge applicable to development in the rest of Pickering. Further, non-residential development located within the Seaton Prestige Employment Lands is subject to the charge per net hectare set out in Schedule "C"; (3) The development charges in subsection 11(2),shall be calculated based on the number of net hectares of the entire parcel of land on which development will occur. (4) If a development includes the enlargement of the gross floor area of an existing industrial building, the amount of the development charge that is payable in respect of the enlargement will be determined as follows: (a) if the gross floor area is enlarged by 50 percent or less, the amount of the development charge in respect of the enlargement is zero; and (b) if the gross floor area is enlarged by more than 50 percent, the amount of the development charge in respect of the enlargement is the amount of the development charge that would otherwise be payable multiplied by the fraction determined as follows: 71 By-law No. Page 9 (i) determine the amount by which the enlargement in gross floor area exceeds 50 percent of the gross floor area lawfully constructed at the time of building permit application; and (ii) divide the amount determined under paragraph(i) by the amount of the enlargement. (c) for the purposes of calculating the floor area of the existing industrial building, floor area created by a previous enlargement shall not be included. 12. Where residential floor area is to be converted to non-residential floor area, a charge shall be paid for any new non-residential space created, less the amount of the charge which would be payable if the existing residential units being converted were being constructed, but in no case shall the net charge be less than zero. Part IV Administration 13. Development charges against land to be developed for residential uses, non- residential uses, or both, shall be calculated, paid and collected as follows: (a) development charges against that portion of the land to be developed for residential use shall be calculated, paid and collected on a per dwelling unit of residential use basis in accordance with Part II and Schedule "C" of this By-law and in the case of a mixed-use building or structure, upon the residential uses in the mixed use buildings or structures, according to the type of residential use; (b) development charges against that portion of the land to be developed for non-residential use shall be calculated, paid and collected in accordance with Part III and Schedule "C" of this By-law and in the case of a mixed- use building or structure, upon the non-residential uses in the mixed-use building or structure. 14. (1) Development charges shall be payable in full on the date that the building permit is issued in relation to a building or structure on land to which a development charge applies. (2) No building permits shall be issued by the City for the construction of any building or structure on land to which a development charge applies until the applicable development charge has been paid in full to the City. 72 By-law No. Page 10 (3) Where an owner has paid to the City, prior to the enactment of this By-law, in relation to a building or structure on land to which a development charge applies, (a) a charge against development pursuant to an obligation to do so in a subdivision agreement, condominium agreement, development agreement or other agreement with the City, (b) a fee as a condition of obtaining a consent to create a lot, other than the application fee; or (c) a lot levy pursuant to By-law 3322/89, and the building permit for that building or structure has not been issued prior to the enactment of this By-law, the owner shall be credited with the amount so paid, up to the amount of the development charge payable, as part of the development charge payable hereunder when the,building permit is issued. 15. (1) Monies received from payment of development charges shall be maintained in a separate reserve fund for each service designated in Schedule "A" p lus interest earned thereon. (2) Monies received for the payment of development charges shall be used only in accordance with the provisions of s.35 of the Act. (3) The amounts contained in the reserve funds established under this Section shall be invested, with any income received credited to the development charge reserve funds in relation to which the investment income applies. 16. (1) The development charges referred to in Sections 6 and 11 apply to all permit applications received on or after January 1, 2014 and to those received prior to January 1, 2014 that do not meet.the transitional provisions under s.s.16(3). These rates shall be adjusted annually, without amendment to this By-law, as of July 1 each year, commencing in 2015, in accordance with the change in the index for the most recently available annual period ending March 31 for the Statistics Canada Quarterly, Construction Price Statistics, Catalogue Number 62-007. (2) The indexed development charges rates effective July 1 each year shall not apply to permit applications received prior to the July 1 effective date, provided: 73 By-law No. Page 11 (i) the permit application is complete in terms of the applicant's submission requirements set out in the building code and the City's Building By-law; (ii) applicable law approvals prescribed in the building code have been obtained or applied for; and (iii) the building permit or a conditional building permit is issued for all or part of the building on or before July 15 of that year. Transitional Policy (3) For permit applications received prior to January 1, 2014, the development charge will be based on the rate that applied immediately prior to January 1, 2014, provided: (i) the permit application is complete in terms of the applicant's submission requirements set out in the building code and the City's Building By-law; (ii) applicable law approvals prescribed in the building code have been obtained or applied for; and (iii) the building permit or a conditional building permit is issued for all or part of the building on or before April 1, 2014. 17. Development charges are payable by cash or certified cheque at the applicable . rates or as otherwise may be approved by Council. 18. Council may consider allowing a person to perform work that relates to a service to which this By-law relates and if it agrees shall give the person a credit towards a development charge otherwise payable in exchange for the related work. 19. This By-law shall be administered by the Corporate Services Department and applied by the Chief Building Official. 20. The following schedules to this by-law form an'integral part of this by-law: Schedule "A" — Designated Municipal Services Under this By-law. Schedule "B" — City of Pickering and Seaton Lands. Schedule "C" — Schedule of Development Charges Effective January 1, 2014. 21. This By-law shall come into force and effect at 12:01 am on January 1, 2014 for a term not to exceed five years from the date it comes into force, unless it is repealed at an earlier date. 74 By-law No. Page 12 22. By-law No. 6978/09 shall be repealed as of the date this By-law comes into force. By-law passed this 9th day of December, 2013. David Ryan, Mayor Debbie Shields, City Clerk • 75 Schedule "A" Designated Municipal Services Under this By-law • (a) development-related capital studies; (b) fire stations and equipment and services related thereto; (c) storm drainage and management works and equipment and services related thereto; (d) transportation, including roads, structures, sidewalks, streetlights, traffic signals and services related thereto; (e) operations, including facilities,vehicles and equipment; (f) parkland development and trail development and equipment and services related thereto; (g) major indoor recreational facilities and equipment and services related thereto; (h) libraries and furnishings and (non-computer) equipment and services related thereto, including circulating and non-circulating materials generally provided to library users by public libraries. 76 Schedule "B" OF UXBRIDGE uxlmocx { � Al la 1 r 111111114% * " R �'l,,,,,mONT - - _' Ir 1 , .......t : , ,, ,Ilut 9 C m A ; II a Y - � ,GREENOOR w- 1--,-.- -.A1-., x , \ ;t� O r � ��♦ SEAT I ♦�� a - t_ . ill 1 � y::.♦...♦,� ,��.�.�.�..♦�L�. ��.�� TOWN OF AJAX t�+��.� LANDS �••��e to• 4 t iiiiiiiii�►iiiii44, 4iiii��i� 1 _;l __ IM ----.or. =KIWI �:. < SCHEDULE"B"TO c oon em DEVELOPMENT CHARGES Fr .. BY-LAW)0000/13 CORPSOOR 4 ♦ Ill �� G CITY OF PICKERING AND SEATON LANDS ! L71 . ..4. Development Charges ° p Ll�.,�� Jr BY-law)000c/13 applies to `i` 11 11�a3 �� all lands within the boundary of the WY ng.w�i�� , !i i �!j City of Pickering 1_111 III 1 a it 1W■ , joie. y �/-^^•:' ® SEATON PRESTIGE EMPLOYMENT LANDS ■ ter tazu . n • , Si 10...1P,P47-.;.-':" . -71-114, I II . -,,‘,.1 .„00,4,,,,,AC „oat L 2 iit INFORMATION CURRENT AS OF JULY 3t, 2013. fril 77 • SCHEDULE "C" (To Development Charges By=law XX-13) City'of Pickering Schedule of Development Charges Effective January 1, 2014 • — Non residential Residential Development. Per Dwelling Unit Development Apartment Apartment Non- Prestige Service Single or s •Dwellin Dwellings residential Employment, Semi- Other 9 Other with 2 or - with less per Sq.ft.of Land in Detached Dwellings. more than 2. Gross Floor Seaton Per Dwellings bedrooms bedrooms: Areal Net.Hectare_ Development-related.Studies $ 182 $ 96 $ 71 $ 144 $, 0.08 $ 2,508 Fire $ 599 $ 317 $ 233 $ 475 $-. 0.26 $ 8,119 Parks Development $ 1,645 $ 870 $ 638 $ 1,305 '$ 0.14 $ 4.,235• Major-indoor Recreation Facilities $ 3,427 $ 1,812 $ 1;328 $ 2,718 $ 0.28 $ 8,826 Library $ 825 $ 436 $ 320 $ 654. $ 0.07 Operations.Facilities&Vehicles $ 552 $ 292. $ 215 $ 437 •$ 0.24 $ 7,437 •Transportation -.Seaton $ $ - $ _ $ - $; $ -.Rest of Pickering $ 5,072 $ 4682 $ 1,968 $ 4,023 $" 2.50 .$ • Stormwater Management $ 387 $ 204 $ 150 $ 307 :$ 0.17 $ 5,453 Total -Seaton' $ 7,617 $ 4,027 $ 2,955 $ 6,040 $ 1.24 $ 38,701 Rest of.Pickering $ 12,689. $ 6,709 $ 4,923 $ 10,063 $: 3.74 NIA Subject to a separate agreement outside of the Development Charges"Act concerning the provision of Transportation requirements in addition to other funding contributions: z Does not apply to prestige employment development in Seaton,as that development is subject to the per net Ha land area charge instead. • • - Watson&Associates Economists Ltd, H IPickering12013 DC StudylWckenng dcstudy.docc 78 i ATTACHMENT#.3 TO REPORT# lnl .14'13 • .1 Watson • a �` &Associates ECONOMISTS LTD. ATTACHMENT #3 RESPONSE TO QUESTIONS RAISED BY THE STAKEHOLDER COMMUNITY 1 Plaza Three 101-2000 Argentia Rd. Mississauga,Ontario Canada L5N 1V9 Phone:(905)272-3600 Fax:(905)272-3602 e-mail:info@watson-econ.ca www.watson-econ.ca NOVEMBER 21, 2013 0 Planning for growth t 1 _. • 1. 1 . SUMMARY 1.1 The City held a consultation meeting on October 16, 2003 which was attended by eight members of the development community and eleven City staff, who were available to answer questions on capital spending plans and related matters. In order to provide specifics prior to the meeting, a full draft DC Background Study was released on October 2, 2013. In addition, the City's DC consultant reviewed the Background Study at the meeting. 1.2 Five questions were raised verbally at the consultation meeting. They are summarized below, with the City's response, as it is now provided, summarized in bold print: a) The units in the development process for Duffin Heights appear low. City Response: The numbers are in accord with the City's records. In addition, the Background Study worked with forecasts that are reconciled with ROPA 128 totals for the City as a whole, as per page A-5. b) Why is development in Duffin Heights required to provide SWM services and also pay the City-wide SWM DC? City Response: Duffin Heights is required to provide local SWM services as part of subdivision agreements. All development in Pickering is required to pay the City-wide SWM DC to address costs not otherwise recoverable, which provide improvements of general benefit to the City. c) What are the City's plans re transitional provisions? City Response: s.s.16(3) has been added to the proposed by-law in order to address transition. In addition, s.s.16(1) provides for a deferral of the indexing of the development charge to July 1, 2015. Finally, the proposed charge per'single detached unit has been reduced by $383 in comparison with the October 2, 2013 draft. d) What charge will be applied to Live Work units? Will it include a commercial charge? City Response: s.s.6(4) has been added to the proposed by-law to indicate that Live Work units will be subject to the residential charge. e) What charge will be applied to semi-detached units? City Response: The charge by dwelling type is based on average occupancy statistics from the Census, as per p. A-18. These numbers group singles and semis together and don't provide any basis for objectively differentiating between the two. 1.3 Two letters from stakeholder associations were subsequently received. They are included in Appendix A and are summarized as follows: Watson&Associates Economists Ltd. H:1Pickering12013 DC Studylresponse to questions by Stakeholders community.docx 80 • 2. a) October 17, 2013 letter from Durham Region Home Builders' Association (Emidio. DiPalo, President)which made four points: • Institution of a phase-in period to July 1 for builders who may already be at the draft plan approval stage. City Response: This request is addressed in paragraph 1.2 (c) above. The City's need for capital funding makes a more expansive transition arrangement difficult to justify. • Consideration for.the creation of a distinction between charges for single and semi-detached units. City Response: This proposal was discussed in paragraph 1.2 (e) above. • Support for staff's proposal to withhold annual indexing until 2015. City Response: This approach has been formalized in the proposed by- law. • Investigations should be carried out to see if more cost efficiencies can be achieved. Staff Response: This has been done and the result is evidenced by the proposed $383/SDU reduction in the development charge for Transportation from the amount indicated in the October 2, 2013 draft. b) November 7, 2013 letter from BILD (Mara Samardzic, Planner, Policy and Government Relations). Subdivision plans currently registered should be held to the existing development charge schedule, with a sunset clause of December 31, 2014. City Response: Staff are of the opinion that the transition policy outlined in paragraph 1.2 (c) above is appropriate. It is also noted that the City indirectly indicated that a DC increase could be expected by means of its April 5, 2013 Seaton FIS. • Watson&Associates Economists Ltd. HAPickering12013 DC Studylresponse to questions by Stakeholders community.docx 81 • • • • • APPENDIX A • COPIES OF WRITTEN SUBMISSIONS RECEIVED BY THE CITY RE THE 2013 DC BACKGROUND STUDY • • Watson&Associates Economists Ltd. H:IPickering12013 DC Studylresponse to questions by Stakeholders community.docx 82 C`N-k 7 DURHAM REGION HOME BUILDERS'ASSOCIATION October 17,2013 Stan Karwowski Development Services Department City Of Pickering Dear Mr.Karwowski and Development Services Staff, Re: Pickering.Development Charges Background Study, 2013 DRHBA would like to thank you for forwarding our association with a copy of the 2013 City of Pickering DC Background Study. Our association represents in excess of 170 member companies employing approximately 5000 employees in the home building and land development industry across Durham Region. Historically, our partnership with the City of Pickering on issues affecting the residential home building industry has been valuable and rewarding, although with less than 48 hours to offer a response, we would respectfully request more time to properly analyze the potentially significant and far-reaching effect your proposed 28% Durham Region Home Builders'Association 1 1050 Simcoe St,N.Slate 101C,Oshawa,ON L1G 4W5 • Watson&Associates Economists Ltd. H:IPickering12013 DC Studylresponse to questions by Stakeholders • community.docx 83 increase to DC Charges will have on our local residential home building industry. At first glance, DRHBA would request the addition of a compact phase- in period or "grandfathering clause" for the proposed DCs until July 1, 2014. This would provide opportunities for builders to complete their existing sales contracts (where revenues are fixed) without serious impacts to their costs, especially for builders who may already be at the draft plan approval stage, and whom have already been marketing their products based on the existing DC Charge. An additional request, would be for some possible consideration given to creating a distinction in charges between single and semi-detached dwelling units, so to offer consumers a potentially more affordable and cost-effective housing option. Further, given that Staff's newly proposed 2013 DC Charge would increase Pickering DC's by approximately 28%over the existing charge, DRHBA strongly supports staff's consideration to withholding annual indexing of the proposed charge until 2015. • DRHBA is very aware that with Staff's new DC proposals, Pickering will continue to enjoy some of the lowest DC charges in the greater GTA in addition to the lowest residential tax rate among Durham lakeshore municipalities, but despite these paramount points in our favour, we • also have some of the lowest absorption rates of new home sales versus other GTA municipalities. DRHBA would also recommend that further investigations be undertaken to see if more efficiencies can be 2 achieved in relation to current realities. Durham Region Home Builders'Association 1 1050 Simcoe St,N.Suite 101C,Oshawa,ON L1G 4W5 Watson&Associates Economists Ltd. H:IPickering12013 DC Studylresponse to questions by Stakeholders community.docx 84 • DRHBA would like to thank you in advance for taking our comments. and requests into consideration. We hope to speak with you more regarding this matter. Sincerely, • • Emidio DiPalo— President DRHBA • . • • • • 3 Durham Region Home Builders'Association l 1050 Simcue St.N.Suite 101C,Oshawa,ON L1G 4W5 Watson&Associates Economists Ltd. H:1Pickering12013 DC Studylresponse to questions by Stakeholders community.docx 85 • BILD' 1 G2?!iD(iiL'ALRI AIM CIA. 3rd Lf,d November 07,2013 Mr.Stan Karwowski Division Head,Finance and Treasurer Corporate Services Department City of Pickering One The Esplanade Pickering,Ontario • L1V 6K7 RE: Proposed City of Pickering Development Charges Background Shay,October 2013 The Building Industry and Land Development Association is in receipt of the above noted City of Pickering Development Charges Background Study,and would like to submit the following comments for consideration at this time as you proceed through the process to approve a new development charges by-law. Our members have expressed that the lack of any transition provision included in the current iteration of the proposed by-law creates uncertainty since there is no guarantee on the development charge rate at the time subdivision agreements have been/are signed,and plans registered. This means that projects that have gone onto sales are now faced with an increased development charge that can no longer be recovered. Therefore,BILD would request that any plans currently registered be held to the existing development charge schedule with a sunset clause of December 31,2014 in order to allow for those projects to move forward with building permit applications and subsequent construction. We feel this is a fair and reasonable request given the recognized development charge framework in place at the time most purchase and sale agreements were secured. • We thank City of Pickering staff for hosting members of the BILD Durham Chapter along with other stakeholders at its meeting regarding the proposed Development Charges Background Study on October 16`h. While our comments at this time remain brief,we would ask this not preclude the Association from taking further positions on this Or future development charge by-law discussions with the City. We trust that you will take our comments under advisement as the City proceeds through a review of its development charges by-law. Sincerely, • W Mara Samardzic,BURPI Planner,Polity and Government Relations Cc: john Koke,BILD Durham Chapter Chair Anita DeVries,Durham Region Home Builders'Association • BILD Durham Chapter • 20 Upjohn Rd,Suite 100 North York,ON M3B 2V9 Tel:4163913445 Faz:4163912118 wi .bildgta.ca Watson&Associates Economists Ltd. H:1Pickering12013 DC Studylresponse to questions by Stakeholders community.docx 86 Cluj o0 PICKERING December 9, 2013 NOTICE OF MOTION a) Council Expenses— Monthly Reporting Moved by Councillor McLean Seconded by Councillor O'Connell Whereas Council have discretionary accounts to cover expenses incurred while conducting business on behalf of the City, as prescribed under the Council Compensation Policy ADM 190; and Whereas in the interest of accountability and transparency, expense information for Council expenses should be easily accessible to all members of the public; and Whereas at this time, the City of Pickering reports Council expenses on an annual basis to the public through a report to Council; however, this report only shows total costs incurred and does not provide specific expense breakdowns; and Whereas all expense details submitted by Members of Council are public record, and • therefore a member of the public should not have to make a request to the City Clerk to be provided expense details. Many municipalities and political parties have decided to make detailed expense information available online. Now Therefore be it Resolved; As of January, 2014, any expenses being submitted for reimbursement from the Mayor and Members of Council must submit the original receipts, as well as an electronic copy that can be uploaded to the City's website. That the Clerk's office and the Website Coordinator post the detailed expenses within 30 days of reimbursement to the City of Pickering's website. And that the Council Compensation Policy ADM 190 be amended to reflect the above procedure for submitting expenses by the Mayor and Members of Council. And that the Council Compensation Policy ADM 190 section 10 be amended to no longer allow for "reasonable liquor" expenses to be reimbursed by the Mayor and Members of Council. And further that any meal receipts being submitted for reimbursement should provide the names of those who attended the meal and the purpose of the meeting, and should be included in the detailed expenses being uploaded to the City of Pickering's website. • 87 Cat/ 00 PICKERING December 9, 2013 By-laws 7321/13 Being a by-law to exempt Blocks 31 to 34, 36, 42 and 44 to 49, Plan 40M-2479, from the part lot control provisions of the Planning Act. (By- law attached) 7322/13 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2014. [Refer to Joint PD and EC Committee pages 217 - 218] 7323/13 Being a By-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Joint PD and EC Committee pages 183 - 185] 7324/13 Being a By-law regarding Development Charges [Refer to New and Unfinished Business pages • 88 Clfg4 Memo PICKERING . . To: Debbie Shields November 25,2013 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Subject: Request for Part Lot Control By-law Owner: Lebovic Enterprises Limited (Bradshaw) - Blocks 31 to 34, 36, 42 and 44 to 49, Plan 40M-2479 File: PLC.40M-2479.4 In 2012, By-law 7250/12 was enacted and registered exempting Blocks 31 to 34, 36, 42 and 44 to 49, Plan 40M-2479 from the part lot control provisions of the Planning Act, thus permitting the Owner to convey the individual dwelling units into private ownership. That by-law expires on December 31, 2013. We have recently received notice from the Owner advising that, while some of the units will be conveyed into private ownership prior to the by-law expiry date, there are units scheduled to close after December 31, 2013. Accordingly, another Part Lot Control By-law,is required to ensure legal conveyance of those units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act. _This draft by-law is attached for the consideration of City Council at its meeting scheduled for December 9, 2013. DB:bg . Attachments 89 • — H O .....„ - N sm.- WILLIA 3p.„04.50 1,11;i::; "ftri". Wil rrr n_ III NO �� CAROUSEL DRNE Twig,,,gma p } 1 SUBJECT II i)! LANDS EARL GREY ZENTS DRIVE ■ 'EEKSI D I - PARK I — LIATRIS DRIVE 4 I _ III/1111111110 411 [ 4/111111 • , PIIIIItII*41cZ'rIII,IE1iI1i!I1 1 1ma 1111111111 =�I1111111111111 gun w,_.01111111111 1111111111111111111111 HINDU CULTURAL CcNTR- etw o v ----• MISTHOLLOW DRIVE r. U I _ m. LLI Location Map Call°l _ FILE No: Part Lot Control • 1=? '— APPLICANT: Lebovic Enterprises Ltd. itii co'A ON I,E PROPERTY DESCRIPTION: Biocks 31-34, 36,42,44-49, 40M-2479 City Development oa-re: Nov.25,2013 TT S"'�� I_,2093 ',MAC a d Its :adds..dO s.er d. N of.7. Pk of eun+Y. SCALE 1.S,VW -�5 i 90 • The Corporation of the City of Pickering By-law NO. . `--1' Being a by-law to exempt Blocks 31 to 34, 36,42 and 44 to 49, Plan 40M-2479, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(5)of the Planning Act, R.S.O. 1.990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5)of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 31 to 34, 36, 42 and 44 to 49, Plan 40M-2479. 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on December 31, 2014. By-law passed this 9th day of December, 2013. 4 David Ryan, Mayor • Debbie Shields, City Clerk 91 City o0 Minutes/Meeting Summary Advisory Committee on Diversity P.:, gyp , Thursday, June 13, 2013 PI KERIN pm Library Boardroom —2nd Floor • Attendees: Kirk Mark, Community Appointee Catherine Reidt, Community Appointee Dave Marlowe, Staff Representative Tanya Ryce, Staff Representative Renee Michaud, Recording Secretary Guests: Jayme Harper, Executive Director, PFLAG Dr. Barbara Perry, Board Member, PFLAG Rebecca Rodrigue, Durham Region Unemployed HELP Centre Absent: Councillor Ashe Jacob Yacoumidis, Community Appointee Carlisle Miller, Community Appointee Devinder Panesar, Community Appointee Anil Maharaj, DRPS Preet Panesar, [YOU]nity group C. Harper, Pickering Public Library Devorah Garland, Aids Committee of Durham Debbie Shields, City Clerk and Staff Representative NOTE: No Quorum. Item! Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome & Introduction 2. Review and Adoption of Minutes The approval of the minutes of the May 9, 2013 meeting was postponed to the September meeting due to lack of quorum. 3. Presentation Dave Marlowe introduced the 2 guests, Jayme Harper, Executive Director, PLAGG and Dr. Barbara Perry, Board Member;PFLAGG & LGBTQ. Page 1 CORP0228-2/02 J. Harper mentioned that PFLAGG and LBGTQ groups were started a few years ago to bring all the community leaders and various organizations together to work as one team. At that time, about 30 organizations signed up. • J. Harper was the co-chair for 2 years. They have been successful in establishing a Distress Centre with a Help Line in Durham Region. They are working closely with the Board of Education to increase awareness and provide information sessions as needed. The goal of the organization is to provide support to family and friends dealing with gay and lesbian relationships and confronting problems in the community. p tY. They offer one on one dialogue and counseling with various professionals based on their needs. They also host events, • such as Coffee nights and Sharing nights which is an opportunity for them to speak in a safe environment and understand that they are not alone. Dr. Perry advised that the organizations offer workplace education targeted towards the audience, whether it is dealing with staff or with the general public. They have increased community awareness over the past few years with events such as Pride Week held in Oshawa for all of Durham, Gala event "Evening of Hope". J. Harper mentioned that the youth suicide numbers have increased by 30% although the gay and lesbian community only make up 10% of the population. There are still many work locations that do not provide safe washrooms for transgenders which would create a more inclusive work environment. Other changes needed are references to a partner rather than a wife or husband. UOIT will be holding its 3rd year LGBTQ Youth Leadership Camp this summer They recognized that the City of Pickering has been raising the PFLAGG for the last 5 years showing their support for their community organization. J. Harper indicated that they would be interested in conducting information sessions for the aquatics program, lifeguards and • camp counselors at the Pickering Recreation Complex. Page 2 CORP0228-2/02 T. Ryce to review for consideration and advise. It was suggested to invite PFLAGG and LGBTQ to the September Wellness Forum as there are still booth spaces available. J. Harper to contact Tanya if they are interested. The City also runs Teen Programs which may be a good opportunity to partner with to offer educational sessions. J. Harper indicated that they have difficulty finding free rental space for youth groups to get together. T. Ryce mentioned that the Library offers free meeting rooms to community organizations, but unfortunately meeting room rental at other city facilities are at a premium as the rooms are usually needed to run City programs. R. Rodrigue offered the meeting space within their office at the Durham Region Unemployed Help Centre. T. Ryce thanked the guests for attending. 4. Business Arising from the Minutes Survey Update —T. Ryce circulated a copy of the breakdown for the surveys collected to date and suggested that we have a committee member dedicated to collect more surveys at the September event. Wellness Forum —T. Ryce provided a list of planning items for the•event on September 14th. The next sub-group meeting will be held on July 9th 5. Correspondence No correspondence. • 6 Term's of2eference -- This item was postponed to the September meeting due to lack of quorum. Page 3 CORP0228-2/02 7. Other Business Upcoming guest—T. Ryce mentioned that she met with Dr Ashleigh Melloy, Professor at York University with regards to inclusivity and how to better shape our events at the City. He is interested in providing training to City staff. T. Ryce to invite Dr. Melloy to the September meeting and also to the Wellness event. • Meeting Adjourned: 8:20 pm • Copy: City Clerk Page 4 CORP0228-2/02 Minutes/Meeting Summary Cali 00 ell Accessibility Advisory Committee Wednesday, October 23, 2013 PICKERIN 7:00 pm Main Committee Room, Pickering Civic Complex Attendees: Councillor O'Connell T. Arvisais M. Brenner K. Falconer I. Fogo T. Logan A. Heywood-Delpeache P. McCafferty D. Sharma D. Tierney S. Wilkinson D. Marlowe, Staff Representative R. Michaud, Recording Secretary D. Shields, City Clerk, Staff Facilitator Absent: S. Little Item/ Details Discussion`s Conclusion 3 ; Action Items/Status Ref# (summary of discussion) , N, (include deadline as appropriate) 1T Welcome D. Shields welcomed everyone to the meeting. 2. Election Chair'&.Vice Chair All D. Shields provided an overview of the election procedure for the election of the Chair and Vice Chair for Boards and Advisory Committees of Council as per the memo and procedure distributed. The pilot project is now completed and she has gathered information required to prepare a report to Council for the Boards and Advisory Committees for the next term of Council. The goal today is to elect a Chair and Vice Chair to complete the 2010-2014 mandates for the Accessibility Advisory Committee. Voting will be conducted by a show of hands and the nominees will be asked to step out of the room while the voting takes place. Page 1 of 5 • Item1 ; :.Details & Discusswn & Conclusion Action Items/Status Ref,# summa of discussion ' (Include deadline as appropriate); Members interested in either position were asked to submit their nominations by October 15th. As noted in the memo, there are 2 candidates for the Chair, therefore a vote will be held for that position. Discussion ensued on the election process. Motion Moved by K. Falconer Seconded by T. Arvisais That the committee send a recommendation to Council to change the wording in the Policy for the Boards and Advisory Committees from "unanimous vote" to "majority vote" for the election of a committee Chair and Vice Chair. Carried. Motion Moved by K. Falconer Seconded by T. Arvisais To defer the election of Chair and Vice Chair until,the Policy has been amended and to continue with the current structure with the Staff Facilitator acting as Chair until further direction from Council. Carried. 3 • Review and Adoption of Minutes All That the minutes of the September 25, 2013 meeting be approved. Moved by M. Brenner Seconded by K. Falconer Carried Page 2 of 5 Item! i.potaiik& D scussion &coo.lusjon Acton itemslStatus Ref#j (summary,of djscussion)r (include deadline:as appropna#e) • Business Arising from Minutes 'D. Marlowe:.. 2"d Floor Evacuation Plan Dave Marlowe mentioned that he followed up with the Health & Safety Coordinator with regards to the 2nd Floor Evacuation Plan. The City conducts regular fire drills and staff are assigned and trained as fire captains in the event of a fire. Unfortunately, the general public attending evening meetings are not familiar with the exit route. The Coordinator is reviewing the need for adding fire exit route signs in all meeting rooms as well as providing training to advisory committee members T. Arvisais enquired what is the recommended exit route in the event of a fire while a person in a wheelchair is attending an evening meeting on the second floor, and whether the responsibility lies with the security guard or the staff representative. D. Marlowe mentioned that the person in the wheelchair will be asked to stay in a safe area and that the security guard or staff representative will provide information to Fire Services for proper evacuation. It was noted that there is also the Library elevator that can be used if the fire is contained in the Civic Complex. The main concern is that this information is not available to the public attending meetings. K. Falconer enquired if the security staff is also trained for evacuation and exit routes in the event of a fire. Another concern is that there is no log book for public to complete when arriving or exiting the building. It was also noted that it may be a good idea to have a demonstration for the defibrillator. D. Marlowe to discuss these concerns with the Coordinator, Health & Safety. D. Marlowe to discuss these concerns with It was recommended that all future meetings for the the Coordinator, Accessibility Advisory Committee be held on the first floor. Health & Safety D. Shields noted that all 2014 meetings have been booked on the first floor for 2014. • Page 3 of 5 Item/ Details &Discussion:& Conclusion= 4 „ ` :A. lfems/Status �z 4,c -so za � F.,, '4 ,F w,,,.... Ref# t =(summary of discussion) ( ude deadline as K . t- ropriate) *4= 5: ' Accessibtlity Audrt'of Public Facilities w �_�T login �` _ D Tierney ._ . ._ S Wilkinson` D. Tierney mentioned that they have finalized the audit of the public facilities and have compiled a report with their comments. T. Arvisais noted that it's an excellent report and provides a good basis for the City when reviewing improvements to the. facilities and suggested that it.be forwarded to the Mayor and Members of Council, CAO and Directors for their information and review. D. Shields advised that the Clerk's office will finalize the report and send it out to the committee members for final comments Clerk's office to finalize before it is forwarded to Council. report and send to Mayor and Members of J. O'Connell suggested that this type of audit should be Council and CAO and included in the committee's annual work plan. Directors. K. Falconer thanked the 3 committee members who conducted the audits on their own time. 6. AcCessibility Report to Council CR 11-13):;. All D. Marlowe mentioned that the report is scheduled to go to Council on October 28, 2013. Copies are available from the website or by contacting the Clerk's office. 7. Correspondence _ . All Reminder to committee members for the June Callwood nominations. Refer to email sent by D. Marlowe. Other Business:: : All Next dates for Accessibility Training Thursday, November 7th @ 7 pm Heritage Pickering Advisory Committee Main Committee Room and Thursday, November 21St @ 7 pm Waterfront Coordinating Committee Main Committee Room Page 4 of 5 totem/'Ny Details &,Discussion &c r clus>ionf s . TAction�ltemslStatus a Fief#-' summon, of discussion`, .° °(include deadline as= _;' ",S. . 4 =$ - ... . .._.. ..�.::. , 4� Parking By-law K. Falconer enquired on the status of review for the Parking By- law. D. Shields indicated that this is a major project which D. Shields to follow-up needs input from various departments. She will follow up with with K. Thompson. Kim Thompson for an update. Motion to adjourn Moved by K. Falconer Seconded by T. Arvisais Carried. • Next meeting will be held on Wednesday, November 27, 2013. Meeting Adjourned: 9 pm Copy: City Clerk • Page 5 of 5 • • City ,f4 Minutes Heritage Pickering Advisory Committee October 24, 2013 PI KERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues T. Besso S. lyer W. Jamadar • T. Reimer D. Rundle C. Sopher J. Van Huss D. Shields, City Clerk C. Celebre, Senior Planner, Development Review & Heritage L. Roberts, Recording Secretary D. Marlowe, Accessibility Coordinator Absent: E. Mason M. Sawchuck S. Sheehan Item'1 Details Discussion Conclusion Action Items'! Ref# (summary fl scussion) r 7,7 Status Y (include deadline as D. Shields welcomed everyone to the meeting. D. Shields presided over the Committee in order to conduct elections for the positions of Chair and Vice-Chair, providing an outline of the process. As only one member had come forward for appointment as Chair, Jutta Van Huss was acclaimed as Chair for the Heritage Pickering Advisory Committee for a term ending November 30, 2014. D. Shields asked for any members interested in the position of Vice-Chair. As only one member came forward for the position of Vice-Chair, Charles Sopher was appointed as Vice-Chair for the Heritage Pickering Advisory Committee for a term ending November 30, 2014. D. Shields informed the Committee that she had concluded her facilitator pilot project and she would be preparing a report which would be going forward at the end. of 2014. Page 1 tem) 1 _Details Discussion Conclusion Action Items. Ref# (summary of`discussion) � Status (include deadline as p- Y 4 "p" tl --a t .r. i x x..5" , l ily 1 h4 a s2 0:��-ti �� :�Delegafior�s �. .�:: -�-k��;� � x. ;.�� F ��, ��_ ��;��.�`.�. G��.._, Dave Marlowe, Accessibility Coordinator, City of Pickering, appeared before the Committee to provide training on the Accessibility for Ontarians with Disabilities Act as mandated by the province. =3 0. Minutes J. Van Huss assumed the Chair. Moved by W. Jamadar Seconded by T. Besso That the minutes of the September 26, 2013 meeting of the Heritage Pickering Advisory Committee be approved. Carried 4.1) Doors Open Update T. Besso provided members with an update of the Doors Open program which had taken place on October 5th. He noted that while the weather was not ideal, the overall feedback was good, even though general attendance was down from 2011. He indicated the sub-committee was working with Heritage Trust to determine why attendance had dropped. He stated the program may need to go through several cycles to determine the true market. J. Van Huss noted that feedback she had received indicated a lot of residents were unaware of the program, they felt there was not enough advertising, and there were some language barriers. C. Celebre noted attendance could have been better in 2011 due to extensive advertising as a result of it being held in conjunction with the City of Pickering's Bicentennial celebrations. She also stated that the Claremont site was very successful, and discussed some suggestions the sub-committee were considering for the next event; • Changing the time of year to hold the event • Rotating sites • Advertising • Interactive website for walking tours with a self-guided map for residents to do at their own pace to generate more • interest T. Reimer suggested signage in strategic areas. Page 2 Item l DetaiIs& Discussion & Conclusion Action Items 1 Ref#t (summary of'discussion) - a z Status' o (include deadline-as',--- � = - - ... a:"appropriate) C. Celebre noted she is putting together a report. The surveys filled out during the program have gone to Ontario Heritage Trust, and once their report has been prepared, they will forward the results onto us. 0 + NewBusiness � = 'V �� pA 5.1) Heritage Permit— 3195 Factory Street C. Celebre provided members with an overview of the heritage permit application received for 3195 Factory Street to remove and replace part of the building, which had been forwarded through email to all members. She provided a brief history of renovations completed over the past six months. She reviewed the recommendations listed, noting that the applicant was in agreement with the proposed recommendations. She explained the main concern the owners had was with respect to water damage, they wanted to ensure the structure would be protected against any future water damage. Discussion ensued with respect to the application. C. Sopher noted that the principal of heritage conservation was to repair and restore before replacement. C. Celebre noted she had had extensive conversations with the owners of the property regarding the previous minor heritage permits including materials for the windows, siding and roof replacement. She also noted she had suggested to the owner that they submit one heritage permit application, but instead the owner chose to submit individual applications in the last six months. She explained that a lot of effort went into trying to match what was there, emphasizing that the Whitevale Heritage Conservation District Guide is a guide only, and all efforts are. made to encourage repair rather than replacement. C. Sopher noted his concern with setting a precedent on this, stating it was important to encourage people in a heritage conservation district on the reuse of conservation materials. C. Rodrigues questioned why windows would not be considered more than minor renovations. C. Sopher questioned whether the Committee could change the process as identified in the Heritage Conservation District Guide to allow the Committee to consider items such as windows, etc. which encourage residents to maintain their houses, but noted there is a lack of enforcement. Page 3 Item`;/ Details & Discussion Conclusion Action Items l Ref# (summary of r Status x include`deadline.as .` appropriate) Discussion ensued with respect to the use of materials and the lack of enforcement. Moved by Councillor Rodrigues Seconded by C. Sopher That the Heritage Pickering Advisory Committee review and comment on all minor heritage permit applications with respect to roofing, windows, siding and detached garages. Carried Further discussion ensued with respect to the recommendations contained in the ERA Architects Inc. report to be addressed as part of the application review process as follows; • Provide grading and/or swales at the east side of the house to ensure water is directed away from the house • Provide building details at the connection of the new roof to the existing house —this area should be appropriately flashed • Where possible, salvage existing timbers, boards and other materials and/or hardware for reuse on this property or other heritage place; and • Update/redline building permit drawings to reflect the wood siding, roof shingle, door and window treatments described in the "Heritage Application — Kitchen Restoration". C. Sopher questioned the salvage materials, how they will be used and how this process be followed through. Moved by T. Besso Seconded by W. Jamadar That the Committee support the recommendations of ERA Architects Inc. and recommend that staff request the Building Department review the plans to ensure the grading/or swales directs the water away from the house. Carried 5.2) Del Management Solutions Inc. C. Celebre provided an overview of properties located at 325 Highway 7, 1710 Whitevale Road and 2865 Sildeline 16, which were previously distributed through email. She explained these Page 4 :;lteml Details 8 Discussion & Conclusion Action Items 1 Refi:# 3 (summary of dascuss�onj Status (include deadline as appropri ate) properties are proposed for demolition by Infrastructure Ontario and was bringing this before the Committee to determine whether there was any heritage significance. She noted that while they fall within the boundaries of the Seaton Urban Area, they are not identified as Heritage Lots in the Seaton policy. Discussion ensued on pursuing the protection of these properties. Moved by T. Besso Seconded by C. Sopher That Heritage Pickering recommends staff move forward and investigate a heritage evaluation review on the above three properties. Carried. 5.3) 1390 and 1450 Whitevale Road C. Celebre advised members that she had received an intent to demolition two barns and outbuildings located on Mattamy lands. The barns and outbuildings from 1390 and 1450 Whitevale Road are located on the proposed Mattamy Subdivision Plan. She • noted that 1390.and 1450 Whitevale Road properties are heritage lots on the Seaton Plan and listed on the City's Municipal Register. The applicant had provided heritage assessments for the barns and outbuildings, which were passed around for members to review. She noted she was looking for comments from the Committee, whether there were any issues or potentially if the Committee would like to pursue designation. . Members reviewed the materials provided and discussion ensued with. J. Van Huss questioning whether the Committee felt there was sufficient merit to pursue designation. The general consensus of the Committee is noted as follows: • that while it was regrettable to consider demolition, they do not oppose the proposed demolition of 1450 Whitevale Road; • concerns were noted over loss of barns on character roads • the Committee would like to know whether the Museum or any other organizations would be interested in obtaining salvage items and look into how they would have access to these items; and • it was questioned how the Committee could follow up and Page 5 ltem3l Details & Discussion 8� Conclusion Action terns / Ref# (summary of discussion) k - 1 Status , A�� R � � � � � z •�- ° (include deadline asp .i=±'ea K.: `*r_...,:r T7 ;,•. ^le."k,.a...irr-,'#',4r'ss,.$a . _ o.:;.t i `-tt''.i."y"''s ...,.=t --H '� >. _ .;cl.] .... _.appropnate)! document salvage materials. It was recommended that 1390 Whitevale Road be placed on the November 28th agenda for consideration as the information was not available. 610 Co fes•on ence � :. ."� J-r�;t- ,- �.•". z.r ins$ ii c^T^a. " '' ° a, � 6.1) Heritage Matters The Heritage Matters publication was received for information. 6.2) CHO News The CHO News publication was received for information. 7/0 Other3j:usinessX; � �§ A . A r .`*°:'"'+cam• j .,.we a,�' y cf.Y.., "`-g•, ., 2a `.` ? :;+� 4: 65;;', xN �m '1 ;10,:e":". "‘ 7.1) C. Sopher provided an overview of the workshop some of the members had attended in Ajax on October 3`d. He noted it was a very informative workshop, which was well attended, providing information on the functionality of heritage districts, what makes them work, what doesn't work. J. Van Huss noted they had also discussed property values, insurance, signage and access to websites. She also provided the website for members to access information from the workshop. www.waterloo.ca/hrc • 7.2) Councillor Rodrigues questioned workplan updates. It was noted that this would be placed on all future agendas for updates. 8 0 r ~Next Meeting/Adjournment 5 , Next Meeting: November 28, 2013 The meeting adjourned at 9:55 pm. Copy: City Clerk Page 6 Cat/ o¢! Committee of Adjustment = Meeting Minutes "_' 4E4.........' Wednesday, November 6, 2013 7:00 pm Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton Bill Utton Shirley Van Steen —Vice-Chair Also Present: . Melissa Markham, Principal Planner— Development Review Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Bill Utton • - Seconded by Eric Newton That the agenda for the Wednesday, November 6, 2013 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 13th meeting of the Committee of Adjustment held Wednesday, October 16, 2013 be adopted. • Carried Unanimously Page 1 of 6 Cluj o4 =k- Committee of Adjustment Meeting Minutes Wednesday, November 6, 2013 i 7:00 pm Main Committee Room (Ill) Reports 1. P/CA 51/13 A. & P. Jevnisek 1034 Mountcastle Crescent The applicant requests relief from the following provisions of Zoning By-law 3036, as amended: • to permit an uncovered platform (deck) with a maximum height of 0.4 of a metre above grade to project a maximum of 5.0 metres into the required rear yard; whereas the by-law permits uncovered platforms not exceeding 1.0 metre in height above grade to project a maximum of 1.5 metres into any required rear yard; and • to permit an uncovered platform (deck) to project a maximum of 0.9 of a metre into the required flankage yard setback; whereas the by-law permits uncovered platforms not exceeding 1.0 metre in height above grade to project a maximum of 0.5 metres into any required side yard The applicant requests approval of this minor variance application in order to obtain a building permit to construct an uncovered platform (deck) in the rear yard. • Principal Planner— Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Section and the Chief Building Official both expressing no concerns. Peter Jevnisek, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Bill Utton Seconded by Eric Newton That application P/CA 51/13 by A. & P. Jevnisek, be Approved on the grounds that the projection of an uncovered platform (deck) to a maximum of 5.0 metres into the required rear yard and to a maximum of 0.9 of a metre into the required flankage yard are minor in nature, desirable for the appropriate development of - the land and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: Page 2 of 6 Cali 00 Committee of Adjustment Meeting Minutes Wednesday, November 6, 2013 7:00 pm Main Committee Room 1. That these variances apply only to the proposed uncovered platform (deck) attached to the main building, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by November 6, 2015, or this decision shall become null and void. Carried Unanimously 2. P/CA 52/13 P. Rose • 1973 Woodview Avenue The applicant requests relief from Zoning By-law 3036, as amended by By-laws 6537/05 and 7060/10 to permit an uncovered deck with a maximum height of 1.2 metres above grade to project a maximum of 3.5 metres into the required rear yard, whereas the by-law allows uncovered steps or platforms not exceeding 1.0 metre in height above grade to project a maximum of 1.5 metres into any required rear yard. The applicant requests approval of this variance in order to obtain a building permit to construct an uncovered deck in the rear yard. Principal Planner— Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were received from the City's Chief Building Official expressing no concerns. Written comments were also received by the Toronto and Region Conservation Authority expressing no objections to the application. Peter Rose, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 52/13 by P. Rose, be Approved on the grounds that the proposed uncovered deck with a maximum height of 1.2 metres above grade to project a maximum of 3.5 metres into the required rear yard is minor in nature that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: Page 3 of 6 Cat/ v� _ Committee of Adjustment Meeting Minutes Wednesday, November 6, 2013 I 7:00 pm Main Committee Room 1. That this variance apply only to the proposed uncovered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by November 6, 2015,. or this decision shall become null and void. Carried Unanimously 3. P/CA 53/13 J. Judefredrick & K. Mahendran 750 Sunbird Trail The applicant requests relief from the following provisions of Zoning By-law 3036, as amended: • to permit an unenclosed covered platform (deck) with a maximum height of 0.6 of a metre above grade to project a maximum of 3.0 metres into the required rear yard; whereas the by-law permits uncovered platforms not exceeding 1.0 metre in height above grade to project a maximum of 1.5 metres into any required front or rear yard; and • to permit a maximum lot coverage of 55 percent; whereas the by-law permits a maximum lot coverage of 50 percent The applicant requests approval of this minor variance application in order to recognize an existing unenclosed covered platform (deck) in the rear yard. Principal Planner— Development Review outlined staff recommendation from the City Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control expressing no concerns. J. Judefredrick, owner, was present to represent the application. Vamsi Kosaraju of 657 Sunbird Trail was present in favour of the application. Alfredo Castro of 652 Sunbird Trail was present in objection to the application. Alfredo Castro expressed concerns with the height, size and location of the existing deck. Alfredo Castro also indicated the existing deck may affect a decrease in property value. He stated that he would like the deck built to conform to the City's zoning requirements. Page 4 of 6 City 00 Committee of Adjustment _..,.._ � � � ___ ' Meeting Minutes ' "`"' �°'3 =� ` Y Wednesday, November 6, 2013 . 7:00 pm Main Committee Room Moved by Eric Newton Seconded by Bill Utton • • That application P/CA 53/13 by J. Judefredrick & K. Mahendran, be Approved on the grounds that the projection of an unenclosed covered platform (deck) to a maximum of 3.0 metres into the required rear yard and a maximum lot coverage of 55 percent are minor in nature, desirable for the appropriate development of the land and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing unenclosed covered platform (deck) attached to the main building, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the existing platform (deck) by November 6, 2015, or this decision shall become null and void. Carried Vote Tom Copeland opposed David Johnson in favour Eric Newton in favour Bill Utton in favour Shirley Van Steen in favour (IV) Other Business 1. Adoption of 2014 Meeting Schedule Moved by Bill Utton Seconded by Tom Copeland That the Committee of Adjustment Meeting Schedule for 2014 be adopted. Carried Unanimously • Page 5 of 6 Cluj a0 Committee of Adjustment al E% Meeting Minutes a"' °' _"' `'` Wednesday, November 6, 2013 I / I 7:00 pm Main Committee Room (V) Adjournment Moved by Bill Utton . Seconded by Eric Newton That the 14th meeting of the 2013 Committee of Adjustment be adjourned at 7:17 pm and the next meeting of the Committee of Adjustment be held on Wednesday, November 27, 2013. Carried Unanimously I 3 Date • Chair Ilk %� ,v �(4y2-Q- Assistant Secretary-Treasurer . Page 6 of 6