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HomeMy WebLinkAboutOctober 28, 2013 Ca 00 Council Meeting Minutes Monday, October 28, 2013 ISC1 144 [ 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Rose - Chief Planner M. Gadowski - Manager, Water Resources S. Karwowski - Division Head, Finance & Treasurer B. Douglas - Fire Chief J. Hagg - Deputy Fire Chief D. Shields - City Clerk L. Roberts - Committee Coordinator (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (III) Disclosure of Interest No disclosures of interest were noted. 1 _ Council Meeting Minutes Monday, October 28, 2013 7:00 PM - Council Chambers (IV) Adoption of Minutes Resolution #110/13 Moved by Councillor Dickerson Seconded by Councillor McLean Council Meeting Minutes, September 16, 2013, as amended Special Council Meeting, October 2, 2013 Special In Camera Council Meeting, October 2, 2013 Joint Planning & Development & Executive Committee, October 7, 2013 Carried Moved by Councillor Dickerson Seconded by Councillor McLean That the rules of procedure be suspended in order to change the order of business by bringing forward Report.CAO 05-13 regarding Seaton Financial Impacts Agreement to be heard as the first item. Carried on 2/3 Majority 3. Chief Administrative Officers Report, Report CAO 05-13 Seaton — Financial Impacts Agreement Resolution #111/13 Moved by Councillor Dickerson Seconded by Councillor McLean • 1. That Report CAO 05-13 respecting the Financial Impacts Agreement for the Seaton Development Area be received; 2. That a Financial Impacts Agreement substantially in the form included in this report as Attachment 1, be entered into by the City subject to such minor revisions as are satisfactory to the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, the Director, City Development, and the Director, Engineering & Public Works; 3. That the said Financial Impacts Agreement be executed by the Mayor and City Clerk; and 2 Ci Council Meeting Minutes Monday, October 28, 2013 M/ONIIC 7:00 PM - Council Chambers 4. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. Carried Unanimously on a Recorded Vote Moved by Councillor McLean Seconded by Councillor O'Connell That the rules of procedure be suspended in order to allow the additional delegation of Paul White to be heard. Carried on 2/3 Majority (V) Delegations 1. Audrey Andrews, Manager Local Diversity and Immigration Partnership Council Region of Durham Audrey Andrews, Manager, Local Diversity and Immigration Partnership Council, Region of Durham appeared before Council. Through the aid of a power point presentation, she outlined the 2012 highlights of the Local Diversity and Immigration Partnership Council. Ms. Andrews outlined the four priorities within the community plan to create a culture of inclusion and attract and maintain newcomers. She noted their newcomer portal has attracted over 4,000 hits each month, making this a key tool. A question and answer period ensued with it being questioned whether housing concerns were being discussed in the studies. 2. Paul White, Fairport Beach Neighbourhood Association Re: Report PLN 21-13 Paul White appeared before Council on behalf of the Fairport Beach Neighbourhood Association with respect to Report PLN 21-13. He noted the Association concurs with the recommendations from the City Development Department for the deletion of the sidewalks. He also noted their appreciation of maintaining the heritage home and the hopes that their unique older neighbourhood would be preserved. He noted they do not consider the burying of cables to be a costly issue and that the safety concerns were well addressed, noting that the residents regulate the neighbourhood as well. He thanked Mayor and Council for their effort with respect to this project. 3 Cal o4 Council Meeting Minutes sw. , _1 i I Monday, October 28, 2013 o[Sr1 ita 7:00 PM - Council Chambers A question and answer period ensued. It was questioned of the delegate whether all neighbours in the area realized the costs involved with the required conversion should all the cables be buried, and whether they were in agreement of this. (VI) Correspondence 1. Corr. 22-13 Dennis Purcell, DRC Chair Bancroft & Hastings Highlands Disaster Relief Committee Hastings Highlands Municipal Office 33011 Hwy 62 North Maynooth, ON KOL 2S0 Resolution #112/13 Moved by Councillor Pickles Seconded by Councillor Rodrigues • That Corr. 22-13 received from Dennis Purcell, DRC Chair, Bancroft and Hastings Disaster Relief Committee, seeking financial support as a result of severe infrastructure damage caused by flooding in April, 2013 be received for information. Carried 2. Corr. 23-13 Joanne L. McMillin, City Clerk City of Kenora One Main Street South Kenora, ON P9N 3X2 Resolution #113/13 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Corr. 23-13 received from Joanne McMillin, City Clerk, City of Kenora, seeking support for a recommendation passed on September 17, 2013 to request a Provincial ban on the use and sale of flying lantern devices be received for information. Motion Lost 4 Ch/ 04 A Council Meeting Minutes Monday, October 28, 2013 ON�i_ _ME 7:00 PM - Council Chambers Discussion period ensued. Resolution #114/13 Moved by Councillor Rodrigues Seconded by Councillor Pickles That Corr. 23-13 received from Joanne McMillin, City Clerk, City of Kenora, seeking support for a recommendation passed on September 17, 2013 to request a Provincial ban on the use and sale of flying lantern devices be endorsed. Carried on a Recorded Vote as Follows Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles Councillor Rodrigues Mayor Ryan 3. Corr. 24-13 Arnold Mostert Sr. Coordinator, Landscape & Parks Development City of Pickering Discussion ensued with respect to the request to pursue the restoration of the wetlands at the north end of Frenchman's Bay. Councillor O'Connell noted her concerns that this could interfere with approvals for the Frenchman's Bay Stormwater Management Plan. She noted that while she agrees that restoration is needed, restoration work should be done around the plan, noting concerns that this may alter the plan and cause significant issues with the Ministry of Natural Resources and Toronto and Region Conservation Authority. Resolution #115/13 Moved by Councillor Dickerson Seconded by Councillor Ashe That Corr. 24-13 received from Arnold Mostert, City of Pickering on behalf of the Waterfront Coordinating Committee, seeking Council endorsement of a letter to Toronto and Region Conservation Authority requesting they take action with respect to restoration of the wetlands at the north end of Frenchmans'Bay be endorsed. 5 Cat/ o0 Council Meeting Minutes = iL = Monday, October 28, 2013 NCIONOVIME 7:00 PM - Council Chambers Referred Later in the Meeting [Refer to following motion] Resolution #116/13 Moved by Councillor Rodrigues Seconded by Councillor Dickerson That Corr. 24-13 received from Arnold Mostert, City of Pickering on behalf of the Waterfront Coordinating Committee, seeking Council endorsement of a letter to Toronto and Region Conservation Authority requesting they take action with respect to restoration of the wetlands at the north end of Frenchmans'Bay be referred back to staff. Carried (VII)Committee Reports a) Report JT 2013-08 of the Joint Planning & Development and Executive Committee 2. Director, Corporate Services & City Solicitor, Report LEG 03-13 Chieftan Development Corporation Plan of Subdivision 40M-2344 Lots 61, 62, 113 and Blocks 165, 166 and 167, Plan 40M-1771 Final Assumption of Plan of Subdivision Council Decision 1. That Southcott Road and Canterbury Crescent within Plan 40M-2344 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2344, Lots 61, 62, 113 and Blocks 165, 166 and 167, Plan 40M-1771, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Block 55, Plan 40M-2344; and 3. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2344 be released and removed from title. 1 Director, Culture & Recreation, Report CR 11-13 Accessibility Report: 2012 Achievements 6 ON Council Meeting Minutes Monday, October 28, 2013 M[/NVIle[ 7:00 PM - Council Chambers Council Decision That Report CR 11-13 regarding the "City of Pickering Five Year Accessibility Plan (2012-2016); Report on 2012 Achievements" be received for information. 2. Director, Engineering & Public Works, Report ENG 01-13 Eurasian Water-Milfoil Weed — Frenchman's Bay Council Decision 1. That Report ENG 01-13 of the Director, Engineering & Public Works regarding Eurasian Water-Milfoil Weed on Frenchman's Bay be received for information; 2. That staff be directed to include funding requests during the preparation of the 2014 to 2016 budgets for continued support for this initiative; and 3. That staff report back to Council annually regarding the status of the Milfoil weed presence in Frenchman's Bay. 3. Director, Engineering & Public Works, Report ENG 13-13 Tender for Removal and Replacement of a Pedestrian Bridge in Kinsmen Park -Tender No. T-22-2013 Council Decision 1. That Report ENG 13-13 of the Director, Engineering & Public Works regarding Tender No. T-22-2013 for the Removal and Replacement of a Pedestrian Bridge in Kinsmen Park be received; 2. That Tender No. T-22-2013 as submitted by McPherson-Andrews Contracting Limited in the total tendered amount of$65,490.28 (HST included) be accepted; 3. That the total gross project cost of$76,246.00 (HST included), including the tender amount and other associated costs and the total net project cost of $68,662.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to fund the project as follows: a. The sum of$46,000.00 as approved in the 2013 Parks Capital Budget from property taxes; b. The additional sum of$22,662.00 from property taxes through savings in the Beechlawn Park Walkway and Lighting project; and 7 Cali Council Meeting Minutes Monday, October 28, 2013 0 11 blreE 7:00 PM - Council Chambers 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 4. Director, Corporate Services & City Solicitor, Report FIN 21-13 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That Report FIN 21-13 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Resolution #117/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report JT 2013-08 of the Joint Planning & Development and Executive Committee meeting held on October 7, 2013 be adopted, save and except Item No. 1. Carried 1. Director, City Development, Report PLN 21-13 Draft Plan of Subdivision SP-2013-01 Zoning By-law Amendment Application A 2/13 Orchard Ridge (Pickering) G.P. Inc. Part of Lot 11, Lots 12 and 13, Plan 175, Part 1, Plan 40R-11659 (560 Park Crescent) Discussion period ensued with respect to sidewalks and the burying of cables. Councillor O'Connell noted that approval of this report should not take away the need to look at other concerns in the neighbourhood such as traffic, and requested they be provided with status updates. Resolution No. 118/13 Moved by Councillor Pickles Seconded by Councillor Dickerson 8 Cluj o¢ Council Meeting Minutes Monday, October 28, 2013 ETIZE 7:00 PM - Council Chambers 1. That Draft Plan of Subdivision Application SP-2013-01, submitted by Orchard Ridge (Pickering) G.P. Inc., on lands being Part of Lot 11, Lots 12 and 13, Plan 175, Part 1, Plan 40R-11659, to establish a residential plan of subdivision for 51 lots, a block containing a heritage lot, and a block for open space, as shown on Attachment#2 to Report PLN 21-13, and the implementing conditions of approval, as set out in Appendix I, be endorsed; 2. That Zoning By-law Amendment Application A 2/13, submitted by Orchard Ridge (Pickering) G.P. Inc., to implement the Draft Plan of Subdivision SP-2013-01 as outlined in Appendix II to Report PLN 21-13, be endorsed, and that staff be authorized to finalize and forward an implementing Zoning By-law Amendment to Council for enactment; and 3. Further, that Information Revision No. 19 to the City of Pickering Official Plan West Shore Neighbourhood Map (Map 12) to delete the street connections from Surf Avenue to Cliffview Road and from Downland Drive to Park Crescent, as set out in Appendix III, be approved. Carried Later in the Meeting [Refer to following motion] Resolution #119/13 Moved by Councillor Ashe Seconded by Councillor O'Connell That the main motion be amended to include the following recommendations as. Item 4 and 5; 4. That the provisions for sidewalks be deleted from the future urbanization plans for Park Crescent and Cliffview Road; and 5. That the implementing conditions of approvals, as set out in Appendix I to Report PLN 21-13 be amended to delete the requirement for the installation of a sidewalk along Cliffview Road and a platform for the installation of a future 9 p sidewalk along Park Crescent. The main motion was then Carried as amended. (VIII) NEW AND UNFINISHED BUSINESS 1. Director, Engineering & Public Works, Report ENG 14-13 Noise Attenuation Wall — Bayly Street 9 Citq o0 _ Council Meeting Minutes Monday, October 28, 2013 Id CO I RI WE 7:00 PM - Council Chambers Discussion ensued with assurances being requested that this will not preclude the City of Pickering from exploring other options with the Region of Durham with respect to fencing. Members also questioned staff with respect to long term maintenance costs and liability for fencing. Resolution #120/13 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report ENG-14-13 from the Director, Engineering & Public Works regarding the construction of a Noise Attenuation Wall on Bayly Street be received; 2. That the Mayor and Clerk be authorized to execute an Encroachment Agreement with the Regional Municipality of Durham to address liability and maintenance responsibilities of the noise attenuation wall located on the Bayly Street road allowance, substantially in the form of Attachment#1, subject to such minor revisions as are satisfactory to the Director, Engineering & Public Works, and the Director, Corporate Services & City Solicitor; 3. That the Mayor and Clerk be authorized to execute an Agreement with the Ministry of Transportation Ontario for the cost-sharing of the construction of the noise attenuation wall, substantially in the form of Attachment#2, subject to such minor revisions as are satisfactory to the Director, Engineering & Public Works and the Director, Corporate Services & City Solicitor; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Engineering & Public Works, Report PW 06-13 Seniors and Persons with Disabilities Snow Clearing Program Resolution #121/13 Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report PW 06-13 from the Director, Engineering & Public Works regarding the Seniors and Persons with Disabilities Snow Clearing Program be received; 2. That Council approve an exemption to Purchasing Policy— 09.03 — Single Source Item (d), which states: "the extension or reinstatement of an existing 10 Ca of Council Meeting Minutes Monday, October 28, 2013 Or HOC 7:00 PM -Council Chambers contract would prove most cost effective or beneficial. The extension shall not exceed one year." This will allow an additional one year extension to Gray's Landscaping and Snow Removal, to provide snow removal for seniors and persons with disabilities, for the period of November 1, 2013 to April 30, 2014; 3. That Council support the expansion of the program from 300 to 350 participants and adjust the boundary to make Taunton Road the northern most limit in order to include the new Duffin Heights neighbourhood for the 2013/2014 winter season; 4. That Council authorize staff to prepare a report on future expansion of the program for the 2014/2015 winter season to include Hamlets, north of Taunton Road; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action in order to give effect thereto. Carried (IX) By-laws 7312/13 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 11 and Lots 12 & 13, Plan 175, Part 1, Plan 40R- 11659, City of Pickering (SP-2013-01 &A 2/13). Resolution #122/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That By-law No. 7312/13 be approved. Carried (X) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution #123/13 Moved by Councillor Pickles Seconded by Councillor Dickerson 11 Cali 00 Council Meeting Minutes Monday, October 28, 2013 —11 NMI 7:00 PM - Council Chambers That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried 1. Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution #124/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That the following appointments be made as follows: Peter Bashaw be appointed to the Accessibility Advisory Committee; Olayinka Ekenkwo, Ava Jacobs and Mike Odle be appointed to the Advisory Committee on Diversity; Deanna Joyce be appointed to the Heritage Pickering Advisory Committee; and Andrew Doucette be appointed to the Pickering Museum Village Advisory Committee. Carried (XI) Other Business The Chief Administrative Officer was requested to action the following; 1) Councillor O'Connell questioned the future of lands currently occupied by St. Marguerite Bourgeoys school. She requested further information on this with respect to the processes involved, the timing of a report, and what impact this may have on City owned parks adjoining the property. 2) Councillor O'Connell questioned a letter received from the Town of Ajax regarding Veridian Governance. Resolution #125/13 12 Cal/ D, Council Meeting Minutes � ;,:, yY-_� F Monday, October 28, 2013 ICOTI ��IVE 7:00 PM - Council Chambers Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to introduce correspondence regarding a resolution passed by the Town of Ajax on October 15th, 2013 with respect to Veridian Board's composition. Motion Requiring 2/3 Majority Lost on a Recorded Vote as Follows; Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Councillor O'Connell gave notice that she would be bringing forward this item at the November Council meeting. 3) Councillor Pickles requested staff follow up on the traffic concerns previously noted due to the Finch Avenue West closure. 4) Councillor Pickles gave notice that he would be bringing forward a Notice of Motion with respect to the Federal airport announcement. 5) Councillor McLean questioned whether there was a City by-law for road occupancy. He noted he had copies from other municipalities which he would provide for staff to look at when reviewing by-laws. 6) Councillor McLean questioned whether the City had by-laws to regulate the size of garages in new developments and requested staff look into this to ensure appropriate garage sizes to fit vehicles. 7) Councillor Rodrigues noted a number of heavy trucks using the Whtievale Bridge and asked that this be monitored,on an ongoing basis. (XII) Confirmation By-law By-law Number#7313/13 13 Call 8. Council Meeting Minutes Monday, October 28, 2013 WM.- NM:K 7:00 PM - Council Chambers Councillor McLean, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of The City of Pickering at its Regular Meeting of October 28, 2013. (XIII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Ashe That the meeting be adjourned at 9:00 pm. Carried Dated this 28th day of October, 2013. Mayo y• Debbie Shields City Clerk 14 .