HomeMy WebLinkAboutENG 13-13 City 4 A Report to
Executive Committee
PICK V Report Number: ENG 13-13
Date: October 7, 2013
From: Richard W. Holborn
Director, Engineering & Public Works
Subject: Tender for Removal and Replacement of a Pedestrian Bridge in
Kinsmen Park
- Tender No. T-22-2013
- File: A-1440
Recommendation:
1. That Report ENG 13-13 of the Director, Engineering & Public Works regarding
Tender No. T-22-2013 for the Removal and Replacement of a Pedestrian Bridge in
Kinsmen Park be received;
2. That Tender No. T-22-2013 as submitted by McPherson-Andrews Contracting
Limited in the total tendered amount of $65,490.28 (HST included) be accepted;
3. That the total gross project cost of$76,246.00 (HST included), including the tender
amount and other associated costs and the total net project cost of $68,662.00 (net
of HST rebate) be approved;
4. That Council authorize the Division Head, Finance & Treasurer to fund the project as
follows:
a. The sum of $46,000.00 as approved in the 2013 Parks Capital Budget from
property taxes;
b. The additional sum of $22,662.00 from property taxes through savings in the
Beechlawn Park Walkway and Lighting project; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2013 Parks Capital Budget, the replacement of
the pedestrian bridge in Kinsmen Park was approved as a construction project. Tender
No. T-22-2013 was issued on August 2, 2013 and closed on Monday, August 19, 2013
with five bidders responding. The low bid submitted by McPherson-Andrews
Contracting Limited is recommended for approval. The total gross project cost is
estimated at $76,246.00 (HST included) and the total net project cost is estimated at
$68,662.00 (net of HST rebate).
120
Report ENG 13-13 October 7, 2013
Subject: Tender for Removal and Replacement of a Pedestrian Bridge
in Kinsmen Park
Tender No. T-22-2013 Page 2
Financial Implications:
1. Tender Amount
Tender No. T-22-2013 $57,956.00
HST (13%) 7,534.28
Total Gross Tender Cost _ $65,490.28
2. Estimated Project Costing Summary
Tender No. T-22-2013 for Removal and Replacement of a $57,956.00
Pedestrian Bridge in Kinsmen Park
Associated Costs
TRCA permit fee 2,500.00
Construction Contingency 6,000.00
Other Associated costs 1,018.00
Total $67,474.00
HST (13%) 8,772.00
Total Gross Project Cost $76,246.00
HST Rebate (11.24%) (7,584.00)
Total Net Project Cost $68,662.00
3. Approved Source of Funds
2013 Parks Ca•ital Bud•et 5780.1331.6181
Funding Source Available Budget Required
Property Tax $46,000.00 $68,662.00
Total Funds $46,000.00 $68,662.00
Net Project Costs under (over) Approved Funds" ($22,662.00)
A number of the other 2013 Parks Capital projects including Beechlawn Park Walkway
and Lighting were completed significantly under budget. As such, staff recommends
that the additional $22,662.00 required for the Removal and Replacement of a
Pedestrian Bridge in Kinsmen Park be funded from these savings.
In accordance with Section 11 of the City's Financial Control Policy, the Chief
Administrative Officer, Department Head and Treasurer may jointly approve changes to
authorized expenditure amounts provided that the total amount of the over expenditure
does not exceed the lesser of 10% of the approved capital expenditure or $100,000.
Council approval is required for the Removal and Replacement of a Pedestrian Bridge
in Kinsmen Park as the over expenditure exceeds 10%.
121
Report ENG 13-13 October 7, 2013
Subject: Tender for Removal and Replacement of a Pedestrian Bridge
in Kinsmen Park
Tender No. T-22-2013 Page 3
Discussion: As part of the 2013 Parks Capital Budget, the replacement of
the pedestrian bridge in Kinsmen Park was approved as a construction project. The
project includes the removal of the existing bridge, installation of helical pier and
concrete grade beam foundations and the installation of a new pre-engineered steel
bridge. The south bank of the stream is vertical and has been eroding over time. As
part of this project, armourstone will be installed along the stream bank to stabilize the
bank and protect the foundations on the south side of the bridge. This work was not
anticipated in the original budget estimates and has resulted in a higher project cost.
Tender No. T-22-2013 was issued on August 2, 2013, advertised on the City's website
and closed on August 19, 2013 with five bids received. The low bid submitted by
McPherson- Andrews Contracting Limited of$57,956 plus HST is recommended for
approval. References for McPherson-Andrews Contracting Limited have been reviewed
and deemed acceptable by Senior Coordinator, Landscape & Parks Development. The
Health & Safety Policy, WSIB Injury Summary Report, and WSIB Clearance Certificate
as submitted by McPherson-Andrews Contracting Limited have been reviewed by the
Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance
has been reviewed by the (Acting) Manager, Budgets & Internal Audit and is deemed
acceptable. In conjuction with staffs review, the tender is deemed acceptable.
The additional funds required for this project will be offset by savings that were realized
from the Beechlawn Park Walkway and Lighting project. Approximately $59,000 of the
budgeted $95,000 has been committed for this project, leaving a balance of
approximately $36,000. This project was funded from property taxes.
Upon careful examination of all the tenders and relevant documents received, the
Engineering & Public Works Department recommends the acceptance of the low bid
submitted by McPherson-Andrews Contracting Limited for Tender No. T-22-2013 in the
amount of$65,490.28 (HST included) and that the total net project cost of$68,662.00
(net of HST rebate) be approved.
Attachments:
1. Memorandum from Supply & Services dated August 19, 2013
2. Location Map
122
Report ENG 13-13 October 7, 2013
Subject: Tender for Removal and Replacement of a Pedestrian Bridge
in Kinsmen Park
Tender No. T-22-2013 Page 4
Prepared By: Approved/Endorsed By:
)4
•
-.? , _, A,
)(mold Mostert, GALA Rich:rd HoI./.rn, P. Eng.
Senior Coordinator Dire tor, Engineering & Public Works
Landscape & Parks Development
(---1 -
/\,/.7/,/if' . ()—b-/4,' -;%> ------ ------,... ..
Darrell Selsky, C`ET, CMM III! / Stan KanNowski, CMA,TNIBA
Manager Division Head
Capit.I Projects & Infrastructure Finance & Treasurer
6
Vera A. Felgemacher
CSCMP, CPPO, CPPB, CPM, CMM III
Manager, Supply & Services
AM:am
Recommended for the consideration
of Pickering Ci Council
4 /
J .' & 2313
Tony Prevedel, P.Eng.
Chief Administrative Officer
123
-OREPORT# ENG,
City 4 .f. 1 3 _ City of Pickering
Engineering&Publ is Works
_��
trail. AUG 20 2013
PICKERI � , Memo
Received
To: Richard Holborn August 19, 2013
Director, Engineering & Public Works
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Manager, Capital Works & Infrastructure
Subject: Tender No. T-22-2013
Tender for Removal and Replacement of a Pedestrian Bridge in Kinsmen Park
- File: F-5400-001
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. One addendum was issued. Five
bidders submitted a tender for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have
been retained for review at this time.
• Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder Total Tendered Price After Calculation Check
McPherson-Andrews Contracting Ltd. $65,490.28 $65,490.28
Montgomery MacEwen Contracting $102,515.13 $102,515.13
Limited
Dig-Con International Limited $121,972.20 $121,972.20
Bob Hendricksen Construction Limited $189,747.34 $189,747.34
-
Automatic rejection— Bid deposit not provided and
Addendum No. 1 not acknowledged. Reference:
Serve Construction Ltd. Purchasing Policy No. PUR 010, Procedure No.
23.02, Item 10(c) and Item 11, IB Item 9, 11, 13, 23,
25, 26, 27, 39, 40 and 41; TS Item 1, 2, and 3, and
Addendum No. 1.
124
ATTACH NEN"trr�_.1.... 1' NtPORT',+ NG, i�1�
2 -or 3
Pursuant to Information to Bidders Item 28, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injury Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer;
(e) The City's Accessibility Regulations for Contracted Services form currently
dated and signed;
(f) list of Sub-Contractors in accordance with General Conditions Item 35; and
(g) Waste Management Plan to be used on this project in accordance with
Tendering Specifications Item 18.
In accordance with Purchasing Policy Item 06.12 where the compliant quotation or tender
meeting specifications and offering best value to the City is acceptable and the total purchase
price is over $30,000 and up to $75,000, the Manager may approve the award, subject to
consultation with the appropriate Director and confirmation of finance by the Treasurer.
An approved "on-line" requisition will be required to proceed.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If y u require further information, please feel free to contact me or a member of Supply &
Se ices.
VAF/jg
Attachments
August 19, 2013
Tender No. T-22-2013 Page 2
1 242emoval and Replacement of a Pedestrian Bridge
in Kinsmen Park
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Attachment for Tender T-22-2013
Removal and Replacement of a Pedestrian Bridge in Kinsmen Park
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Location Map — Kinsmen Park
Proposed Construction Includes:
The proposed works are to include the removal of the existing bridge, installation of
helical pier and concrete grade beam foundations, installation of a pre-engineered
steel bridge and stream bank stabilization,
127