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Home My WebLink AboutJuly 2, 2013 (Joint) calf,, Joint Planning & Development and Executive Committee Meeting Minutes PI = Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development B. Douglas - Fire Chief D. Shields - City Clerk C. Rose - Chief Planner G. McGregor - Manager, Sustainability & Special Projects F. Jadoon - Coordinator, Economic Development A. Yearwood - Planner II L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures were noted. (II) Delegations 1. Glenn Jager, Ontario Power Generation Glenn Jager, Senior Vice-President, Pickering Nuclear appeared before the Committee. Through the aid of a power point presentation, he provided an update on OPG Pickering Nuclear. He noted their commitment to safety and the community, stating they have been providing safe, reliable service for over 40 1 Cal/ a, m. Joint Planning & Development and =. Executive Committee Meeting Minutes �� Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues years and stated they are confident in continuing this until 2020. He noted their strong environmental safety record with over 10 million hours accident free. He also noted their environmental commitments with no greenhouse gas causing emissions, stating the radiation limits are less than 1% of the regulatory limits. He noted in the recently released report from Canadian Nuclear Safety Association, Pickering was rated as satisfactory in all areas. Mr. Jager stated they are in the process of an RFP to seek a partner in order to determine the best commercial use of the site beyond 2020. Moved by Councillor Ashe Seconded by Councillor Dickerson That the rules of procedure be suspended in order to allow additional time for the delegation Carried on 2/3 Majority Vote Mr. Jager outlined safety procedures in place at Pickering Nuclear, and also provided an outline of the various methods of providing information to the public. He introduced Norma Drummond, from the Pickering Community Advisory Council. Norma Drummond appeared before the Committee to provide an overview of the Committee's formation, noting they are made up of volunteers representing the residents in order to provide information to the public. She noted that OPG supports the group, providing a facilitator for the meetings, where members are free to discuss the issues with staff. She noted the new issues arising are the decommissioning, waste disposal, possibility of accidents as well as plant security and future closure. A question and answer period ensued. It was requested that the regulatory limits with respect to fossil fuel be provided for comparison purposes. It was questioned whether the towers would be coming down, as well as the transportation of waste. Jerry Keto, Director, Station Decommissioning appeared before the Committee to address concerns related to transporting waste, explaining the number of willing host communities and where accountability lies. Kevin Powers, Director, Corporate Relations and Communications, outlined their outreach with respect to waste removal, explaining that there would be communication with the various communities along the route. 2 Liti 011 Joint Planning & Development and Executive Committee Meeting Minutes PICKERING Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Councillor O'Connell questioned the timing of their presentation, and why they had not appeared previously as was done in the past, and also inquired about their appearing at the Region of Durham as well. Mr. Powers confirmed their commitment to providing information on an annual basis and also noted information was available on their website. Councillor O'Connell expressed her concerns with respect to consistent communication, noting the importance of public contact to avoid any confusion during siren testing. Mr. Powers explained OPG's plans to ensure consistent communication, outlining processes in place. Mr. Jager outlined testing procedures, noting he would appreciate receiving further information on any incidents reported in order to improve on procedures. Councillor Ashe questioned the delegations with respect to options after 2020. He requested clarification on the options being considered and whether anything other than nuclear was being considered. He also questioned the future of the reactors as well as the waterfront. Councillor Pickles questioned the potential for other forms of power generation other than nuclear, and whether the transmission corridor would remain the same. Councillor Pickles also inquired into the Pickering Community Advisory Council's mandate. 2. Barbara Pulst Barbara Pulst appeared before the Committee, expressing her concerns regarding higher densities in the Downtown Intensification Study within a 3 km zone of Pickering Nuclear. She noted an area in the study with a school proposed, which would be within the 3 km zone. She stated this was not in keeping with the recommendations set out in the Joint Review Panel Darlington New Build report, which prevents the establishment of sensitive public facilities within the 3 km zone around the site boundary. She questioned whether the current emergency procedures would be sufficient should the number of residents increase within the intensification zone. Ms. Pulst also stated it is the Region of Durham's responsibility to activate emergency procedures and noted there needs to be more communication between the Region, OPG and the municipalities. 3 Citi, Joint Planning & Development and _ ' - Executive Committee Meeting Minutes 411EIC Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Ms. Pulst also questioned whether the Province of Ontario was aware of the residential and sensitive development being proposed within the 3 km zone and requested written confirmation of this. A brief question and answer period ensued. Part A Planning Information Reports 1. Zoning By-law Amendment Application A 4/13 Move Source Inc. 1454 & 1456 Altona Road A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Catherine Rose, Chief Planner gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. Ashley Yearwood, Planner II, appeared before the Committee, providing an overview of zoning application A 4/13. He noted the application submitted by Move Source Inc. proposes to create 3 new residential lots fronting onto Fawndale Road. Mr. Diashamki, 1722 Altona Road, Pickering, appeared before the Committee, expressing concerns with the orientation of lots and questioned the access for lots on Altona Road. Dino Simone, 1294 Fawndale Road, Pickering, appeared before the Committee and questioned whether the applicant would be building for himself or for resale. He also questioned whether they would conform with the existing homes in the neighbourhood. Gary Nixon, appeared on behalf of the applicant, to respond to questions raised. Councillor O'Connell raised questions regarding access, noting that previous information had indicated there were conditions made in making connections. She noted that as we move forward with more houses fronting Fawndale, she questioned whether there would be a pedestrian connection to Altona Road and requested staff look into this. 4 (fib, 0, Joint Planning & Development and � -� Executive Committee Meeting Minutes PIS G Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues Part B— Planning & Development Reports 1. Director, City Development, Report PLN 10-13 Downtown Pickering Intensification Study Built Form Vision (Phase 1) (Part of the Pickering_Official Plan Review) Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1 That Report PLN 10-13 of the Director, City Development, regarding the Downtown Intensification Study be received for information; and 2. That Council endorse in principle the Downtown Pickering —A Vision for Intensification and Framework for Investment Report prepared by Urban Strategies Inc. dated June 2013 as set out in the Executive Summary Excerpt in Appendix Ito Report PLN 10-13, and authorize staff to initiate an Official Plan Amendment and to finalize the Urban Design Guidelines to implement the vision and redevelopment framework; and 3 That Council accepts the proposal dated June 12, 2013 from Urban Strategies Inc. to prepare a new Downtown Zoning By-law and to assist staff with finalizing the Urban Design Guidelines to implement Phase 2 of the Downtown Intensification Study in an amount including disbursements not to exceed $107,350 (HST included), and a net cost not to exceed $96,672 (net of HST rebate); and 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project from property taxes and Continuing Studies Reserve as provided in the approved 2013 Current Budget for Planning, Consulting & Professional account 2611.2392.0000; and 5 That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 6. That staff be authorized to apply to the Ministry of Infrastructure for funding through the Places to Grow Implementation Fund to assist staff in initiating a broad community engagement program as part of the review of intensification and redevelopment opportunities along the City's corridors and nodes outside of the downtown, as part of the City's Growth Plan Implementation exercise; and, 5 cif, = Joint Planning & Development and Executive Committee Meeting Minutes PIC-1 E Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 7. Further, that a copy of Report PLN 10-13 be forwarded to the Region of Durham and the Toronto and Region Conservation Authority for information. • Carried Moved by Councillor O'Connell Seconded by Councillor Ashe That the rules of procedure be suspended in order to allow the presentation by Urban Strategies Inc. Carried on 2/3 Majority Vote Melanie Hare, Urban Strategies Inc. appeared before the Committee to provide an overview of the Downtown Intensification Study. Through the aid of a power point presentation she outlined the framework and vision for the Downtown. She summarized the implementation and next steps, outlining a commitment to sustainability. Ms. Hare explained the transportation options, connectivity of transit systems as well as the built form vision, providing an outline of the preferred areas for growth. A discussion period ensued with questions raised regarding noise attenuation. Staff also responded to questions raised with respect to addressing the concerns noted with respect to higher densities in proximity to the nuclear station and whether this was factored into the study. It was requested that staff provide clarification on specifics and numbers taken into account for emergency planning. Questions were also raised with respect to the mobility network and whether there was a need for an additional pedestrian walkway. Part C — Executive Committee Reports 1. Director, Culture & Recreation, Report CR 17-13 Community Engagement Strategy Report -Status Update & Priorities for 2013-2014 Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 6 C``` ell A Joint Planning & Development and yt Executive Committee Meeting Minutes P-e��ati��c Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 1. That Council receive Report CR 17-13 regarding the City of Pickering Community Engagement Strategy; and 2. That Council authorize staff to complete nine key community engagement priorities in 2013 and 2014; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2. Director, Culture & Recreation, Report CR 18-13 Don Beer Arena Pro Shop Agreement -XPRT Marketing & Promotions Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CR 18-13 of the Director, Culture & Recreation regarding the Concession License Agreement of the Don Beer Arena Pro Shop be received; and 2. That the Mayor and Clerk be authorized to execute the Concession License Agreement pursuant to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop from September 1, 2013 to April 30, 2016, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. Carried 3. Director, Engineering & Public Works, Report ENG 06-13 Safe Pedestrian Crossings at Acorn Lane and Old Brock Road Discussion ensued with respect to the need for an all way stop at Old Brock Road and Acorn Lane. Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 7 cat,, o Joint Planning & Development an1 " ,,:- 1=-= Executive Committee Meeting Minutes PIK1,1._ Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 1. That Report ENG 06-13 of the Director, Engineering & Public Works regarding Safe Pedestrian Crossings at Acorn Lane and Old Brock Road, in response to resident concerns and Resolution #156/12 be received; and 2. That an all-way stop at Old Brock Road and Acorn Lane not be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; and 3. That pedestrians ahead warning signage be installed for both the northbound and southbound direction on Old Brock Road in the vicinity of the Claremont Community Centre and Acorn Lane; and 4. That traffic calming measures on the entire limit of Old Brock Road be investigated further with the participation with the Community as a whole and the Durham Regional Police, and for staff to report back to Council by December 2013. Carried Later in the Meeting [Refer to following motion] Moved by Councillor Pickles Seconded by Councillor Dickerson That the recommendation 2 be amended to read as follows, 2. That an all-way stop at Old Brock Road and Acorn Lane be supported based on previous traffic studies, results of the review of traffic operations, input from Durham Regional Police, community consultation and staff recommendation; and Motion Lost on a Recorded Vote as Follows: Yes No Councillor Dickerson Councillor Ashe Councillor Pickles Councillor O'Connell Councillor Rodrigues Mayor Ryan The main motion was then Carried. 8 cif,/ n� Joint Planning & Development and Executive Committee Meeting Minutes IC Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 4. Director, Engineering & Public Works, Report PW 02-13 Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction of Hwy 407 East in the City of Pickering Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report PW 02-13 of the Director, Engineering & Public Works regarding a Memorandum of Understanding for the Winter Maintenance of Crossing Roads and Detour Roads during the Design and Construction Phase of Hwy 407 East in the City of Pickering be received; and 2. That Council authorize the Mayor and City Clerk to execute a Memorandum of Understanding with the OMR 407 East Development Group General Partnership that is in a form to the satisfaction of the Director, Engineering & Public Works, (Acting) Division Head, Finance & Treasurer, and the Director, Corporate Services & City Solicitor. Carried 5 Director, Corporate Services & City Solicitor, Report FIN 17-13 2013 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report FIN 17-13 of the Director, Corporate Services & City Solicitor be received; and 2. That the Director, Corporate Services & City Solicitor be authorized to issue the final 2013 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 16, 2013; and 3. That the (Acting) Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; and 9 cit,, K Joint Planning & Development and • Executive Committee Meeting Minutes — �� Tuesday, July 2, 2013 7:00 pm - Council Chambers Chair: Councillor Rodrigues 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried (III) Other Business 1) Councillor Dickerson requested staff forward a letter to Toronto Region Conservation Authority requesting they maintain their property located on St. Martins Road South. (IV) Adjournment The meeting adjourned at 9:25 pm. 10