HomeMy WebLinkAboutJune 17, 2013C-, 00 _ Council- Meeting Minutes
ANt-goi '' Monday, June 17, 2013
7:00 PM - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles .
P. Rodrigues
Also Present:
T. Prevedel Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor, (Acting) City Clerk
M. Carpino - Director, Culture & Recreation
R. Holborn - Director, Engineering & Public Works
T. Melymuk Director, City Development
B. Douglas - Fire Chief
D. Shields - City Clerk
S. Karwowski - (Acting) Division Head, Finance& Treasurer
(II) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
nvocation:
(III) Disclosure.of Interest
Councillor McLean declared a conflict of interest with respect to Zoning By -law
amendment application A 3/12 and By -law 7284/13, he_ noted that he resided in the
area.
(IV) Adoption of Minutes
Resolution #77/13
Moved by Councillor. Dickerson
Seconded by Councillor Pickles
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Council Meeting Minutes
Monday, June 17, 2013
7;00 PM - Council Chambers
Council Meeting Minutes, May 21, 2013
Joint Planning & Development and Executive Committee Minutes, June 10, 2013
Carried
(V) Delegations
Eileen Higdon
Eileen Higdon appeared before Council to express her concerns regarding the upcoming
general annual meeting of the Veridian Board. She stated she has received a summary of
the shareholders agreements and has questions as a shareholder. Mayor Ryan noted that
Veridian is a separate Board under the Corporations Act and directed Ms. Higdon to relay
her concerns directly to the Board either in writing or by attending their meetings.
Ms. Higdon questioned whether the meetings were open to the public and how to appear
before the Board.
The Chair noted that the delegation was not relevant to City of Pickering business and
stated that the delegation should contact Veridian for information on speaking to the Board.
A question and answer period ensued on whether the delegation should complete her
delegation to Council.
Resolution #78/13
Moved by Councillor Rodrigues
Seconded by Councillor O'Connell
Motion to challenge the Chair's ruling referring the delegation to the Veridian Board. A
recorded vote was taken to determine support of the Chair's ruling.
Yes
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
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Carried on a Recorded Vote
As Follows;
No
Councillor McLean
Councillor O'Connell
Councillor .Rodrigues
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'�' Monday, June 17, 2013
MCKEM 7:00 PM - Council Chambers
2. David Coffin
David Coffin, 1637 Avonmore Square, Pickering, appeared before Council'expressing his
concerns regarding driveway, boulevard and street parking on residential streets in the City
of Pickering. He noted. he had received a parking ticket, photos 'of which were presented, to
the Clerk and distributed to Members of Council. He stated his concerns with the clarity
and consistency of issuing .parking tickets in Pickering and also questioned how
concessions are applied. He stated in reviewing the by -law documents, he- still felt there
was some confusion regarding what is and what is not allowed. He stated he would like a
clear definition of this. He'also noted, concerns °with the future development of Seaton
regarding parking and noted that the boulevard allowances are smaller there.
A discussion period ensued with respect to the above issues.. Staff were requested to look
into these matters and forward a memo accordingly for clarification, purposes.
(VI) Correspondence
1. Corr. 20 -13
Jackie Tiedeman, Clerk
Municipality of North Middlesex
_ 229 Parkhill Man Street, Box 9
Parkhill, ON NOM 2K0
Resolution #79/13
Moved by Councillor Pickles
Seconded by Councillor Dickerson,
That Corr. 20 -13 received from Jackie Tiedeman, Clerk, Municipality of North
Middlesex, seeking Council support for their Notice of Motion which. states they are
not a willing host community for Industrial Wind Turbine Projects be received for
information.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor Dickerson Councillor Ashe
Councillor O'Connell Councillor McLean
Councillor Pickles Councillor Rodrigues
Mayor Ryan
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2. Corr. 21 -13
Nicole Wellsbury
Manager of Legislative Services /Deputy Clerk
Town of Ajax
65 Harwood Avenue South
Aiax, ON US 2H9
Council Meeting Minutes
Monday, June 17, 2013
7:00 PM - Council Chambers
Discussion ensued with respect to the need for a fair mechanism in place to share
representation across the Region. Concerns were noted regarding proportions once
Seaton is developed, noting the need to look to the future.
Resolution #80/13
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Corr. 21 -13 received from Nicole Wellsbury, Manager of Legislative
Services /Deputy Clerk, Town of Ajax, seeking Council endorsement of their
recommendations to request the Ontario Government to impose fair and efficient
-representations measures on the Regional Municipality of Durham be received for
information.
Yes
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Resolution #81/13
Moved by Councillor O'Connell
Seconded by Councillor McLean
Motion Lost on a Recorded
Vote as Follows;
No
Councillor Ashe
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
That Corr. 21 -13 received from Nicole Wellsbury, Manager of Legislative
Services /Deputy Clerk, Town of Ajax, seeking Council endorsement of their
recommendations to request the Ontario Government to impose fair and efficient
representations measures on the Regional Municipality of Durham be endorsed.
Carried on a Recorded
Vote as Follows:
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ff =�
Yes
Councillor Ashe
Councillor Dickerson
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Mayor Ryan
(VII) Committee Reports
Council Meeting Minutes
Monday, June 17, 2013
7:00 PM Council Chambers
No
Councillor Pickles
a) Report JT 2013 -06 of the Joint Planning & Development and Executive Committee
Director, City Development, Report PLN 14 -13
Zoning By -law Amendment Application A 3/13
OPB Realty Inc. (Pickering Town Centre)
1355 Kingston Road
Council Decision
That Zoning By -law Amendment Application A 3/13, submitted by OPB Realty Inc., to
permit a seasonal outdoor Farmers' Market use on lands municipally known as 1355
Kingston Road, be approved, and that the draft zoning by -law, as set out in Appendix
I to Report PLN 14 -13 be forwarded to City Council for enactment.
2. Director, City Development, Report PLN 16 -13
Official Plan Amendment Application OPA 12 -002 /P
Draft Plan of Subdivision Application SP- 2012 -02
Draft Plan of Condominium Application CP- 2012 -03
Zoning By -law Amendment Application A 5/12
Nanak Creations Inc.
Part of Lot 1, Plan 388 and Block 39, Plan 40M -2086
(283 -299 Finch Avenue)
Council Decision
1. That Official Plan Amendment Application OPA 12- 002 /P, submitted by Nanak
Creations Inc., on lands being Part of Lot 1, Plan 388 and Block 39, Plan 40M-
2086, to redesignate the subject lands from "Urban Residential Areas — Low
Density Areas" to "Urban Residential Areas — Medium Density Areas ", be
approved, as outlined in Appendix I to Report Number PLN 16 -13, and that staff
be authorized to finalize and forward the draft by -law to adopt Amendment No.
24 to the Pickering Official Plan to Council for enactment;
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7:00 PM - Council Chambers
2. That Draft Plan of Subdivision Application SP- 2012 -02, submitted by Nanak
Creations Inc., on lands being Part of Lot 1, Plan 388 and Block 39, Plan 40M-
2086, to establish blocks for residential, road widening and 0.3 metre reserve
uses as shown on Attachment #4 to Report Number PLN 16 -13, and the
implementing conditions as set out in Appendix II, be endorsed; and
3. Further, that Zoning By -law Amendment Application A 5/12, submitted by Nanak
Creations Inc., to implement the Draft Plan of Subdivision SP- 2012 -02 and to
permit the development of 23 townhouse units on a common element
condominium road, be endorsed as outlined in Appendix III to Report Number
PLN 16 -13, and that staff be authorized to finalize and forward an implementing
Zoning By -law Amendment to Council for enactment.
Director, Corporate Services & City Solicitor, Report FIN 13 -13
2012 Year End Audit
Council Decision .
That Report FIN 13 -13 of the Director, Corporate Services & Solicitor be
received;
2. That the Year -end Communication Report as submitted by Deloitte LLP ( Deloitte)
be received for information; and,
3. That the 2012 draft Audited Consolidated Financial Statements for the City of
Pickering be approved. .
2. Director, Engineering & Public Works, Report ENG 09 -13
Tender for Asphalt Resurfacing on Rosebank Road
- Tender No. T -20 -2013
Council Decision
That Report ENG 09 -13 of the Director, Engineering & Public Works regarding
Tender for Asphalt Resurfacing on Rosebank Road be received;
2. That Tender No. T -10 -2013 as submitted by Coco Paving Inc. for Asphalt
Resurfacing on Rosebank Road in the total tendered amount of $141,025.79
(HST included) be accepted;
3. That the total gross project cost of $159,310.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$143,464.00 (net of HST rebate) be approved;
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Council Meeting Minutes
Monday, June 17, 2013
7:00 PM - Council Chambers
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $143,464.00 from Other Revenue York
Region (South East Collector Enhancements) be approved; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
3. Director, Engineering & Public Works, Report PW 03 -13
Tender No. T -6 -2013
- Reconstruction of Tennis Courts — David Farr Park and Claremont Park
Council Decision
That Report PW 03 -13 of the Director, Engineering & Public Works regarding
Tender No. T -6 -2013 for Reconstruction of Tennis Courts David Farr Park and
Claremont Park be received;
2. That Tender No. T -6 -2013 submitted by Court Contractors Ltd. for
Reconstruction of Tennis Courts David Farr Park and Claremont Park in the
amount of $224,343.70 (HST included) be accepted;
3. That the total gross project cost of $251,355.00 (HST included) including the
tender amount and other associated costs and the total net project cost of
$226,353.00 (net of HST rebate) be approved;
4. That Council authorize the (Acting) Division Head, Finance & Treasurer to
finance the sum of $226.353.00 as approved in the 2011 and 2013 Capital
Budgets from Parkland Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action in order to give effect thereto.
4. Director, Engineering & Public Works, Report PW 04 -13
Supply and Delivery of One New Current Model Year Road- Grader
- Quotation No. Q -23 -2013
Council Decision
1. That Report PW 04 -13 of the Director, Engineering & Public Works regarding
Quotation No. Q -23 -2013 for the Supply and Delivery of One New Current Model
Year Road Grader be received;
2. That Quotation No. Q -23 -2013 as submitted by Nortrax Canada Inc. in the total
quotation amount of $246,193.10 (HST included), for the Supply and Delivery of
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7:00 PM - Council Chambers
One New Current Model Year Road Grader, including a trade -in on the City's
2002 Volvo 740VHP be accepted;
3. That the total gross project cost of $249,583.00 (HST included), including the
quotation amount and other associated costs, and the total net project cost of
$224,757.00 (net of HST rebate) be approved;
4. That Council authorize the (Acting) Division Head, Finance and Treasurer to
finance the net project cost of $224,757.00 as follows:
a) that the sum of $220,000.00, be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed five years, at a
rate to be determined;
b) that the sum of $4,757.00 be funded from property taxes;
c) that the annual repayment charges in the approximate amount $47,000.00 be
included ,in the annual Current Budget for the City of Pickering, commencing in
2014 and continuing thereafter until the debenture financing is repaid; and any
financing cost to be paid out of the Current Budget;
5. That the draft by -law attached to this report be enacted; and
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
5. Director, Engineering & Public Works, Report PW 05 -13
Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow
and Wing
- Quotation No. Q -22 -2013
Council Decision
That Report PW 05 -13 of the Director, Engineering & Public Works regarding the
Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow Plow
and Wing be received;
2. That Quotation No. Q -22 -2013, as submitted by Tallman Truck Centre Limited for
the Supply and Delivery of One New 41,000 LB. GVW Dump Truck with Snow
Plow and Wing in the amount of $211,310.00 (HST included) be accepted;
3. That the total gross project cost of $212,440.00 (HST included) and a net project
cost of $191,309.00 (net of HST rebate) be approved;
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4. That Council authorize the (Acting) Division Head, Finance &Treasurer to finance
the project as follows;
a) that the sum of $190,000.00 be financed by the issue of debentures through
the Regional Municipality of Durham for a period not exceeding five years, at a
rate to be determined;
b) that the balance of $1,309.00 be funded from property taxes;
c) that the annual repayment charges in the approximate amount of $41,000.00
be included in the annual Current Budget for the City of Pickering commencing
in 2014 and continuing thereafter until the debenture financing is, repaid and
any financing cost to be paid out of the Current Budget;
5. That the draft by -law attached to this report be enacted; and ,
6.. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect.
6. Director, Corporate Services & City Solicitor, Report FIN 14 -13
Section 357/358 of the Municipal Act — Adjustment to Taxes
Council Decision
1. That Report FIN 14 -13 of. the Director, Corporate. Services & City Solicitor be
received;
2. That the write -offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
7. Director, Corporate Services & City Solicitor; Report FIN 15 -13
Development Charges —Annual Indexing
Council Decision
1. That Report FIN 15 -13 of the Director, Corporate Services & City Solicitor be
received;
2. That effective July 1, 2013 as provided for in Section 16 of By -law 6978/09, the
Development Charges referred to in Sections 6 and 11 of that By -law be
increased by 0.8 percent; and,
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Council Meeting Minutes
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7:00 PM - Council Chambers
3. That the appropriate'officials of the City of Pickering be given authority to give
effect thereto.
Director, Corporate Services & City Solicitor, Report FIN 16 -13
2013 Property and Liability Insurance Renewal (Six Months)
Council Decision
1. That Report FIN 16 -13 of the Director, Corporate Services & City Solicitor
regarding the insurance renewal be received;
2. That the City of Pickering renew its property, liability and other insurance policies
through the Frank Cowan Company for the period July 1, 2012 to January 1,
2014 in the amount of $391,913 ( plus applicable taxes) and inclusive of terms
and conditions acceptable to the (Acting) Division Head Finance & Treasurer;
3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for
property, liability and other insurance and related 'matters;
4. That the (Acting) Division Head, Finance & Treasurer be authorized to settle any
claims including any adjusting and legal fees, where it is in the City's interest to
do so;
5. That the (Acting) Division Head, Finance &Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to limit
potential liability exposure and to protect the assets of the City and its elected
officials and staff; and,
6. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
Resolution #82/13
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Report JT 2013 -06 of the Joint Planning & Development and Executive
Committee, dated June 10, 2013, be adopted.
(VIII) NEW AND UNFINISHED BUSINESS
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Carried
Council Meeting Minutes
Monday, June 17, 2013
7:00 PM - Council Chambers
1. Director, Engineering & Public Works, Report ENG 10 -13
Tender for Liverpool Road Reconstruction and Minor Storm Sewer Repair
From Ilona Park Road to Krosno Boulevard
- Tender No. T -13 -2013
Resolution #83/13
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Report ENG 10 -13 of the Director; Engineering & Public Works regarding
the Liverpool Road Reconstruction and Minor Storm Sewer Repair from Ilona
Park Road to Krosno Boulevard be received;
2. That Tender No. T -13 -2013 as submitted by IPAC Paving Ltd. in the total tender
amount of $475,998.38 (HST included) be accepted;
3. That the total gross project cost of $554,647.00 (HST included), including the
tender amount and other associated costs and the total net project cost
$499,477.00 (net of HST rebate) be approved;
4. That Council authorizes the (Acting) Division Head, Finance & Treasurer to
finance the project in the amount of $499,477.00 as follows:
a) The sum of $495,000.00 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed ten years, at a
rate to be determined;
b) The sum of $4,477.00 plus issuing cost be funded from property taxes;
c) The annual repayment charges in the amount of approximately $58,000.00 be
included in the annual Current Budget commencing in 2014 and continuing
thereafter until the debenture financing is repaid;
d) The Treasurer be authorized to make any changes, adjustments, and
revisions to amounts,.terms conditions, or take any actions necessary in order
to effect the foregoing;
5. That the draft by -law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
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(IX) By -laws
Council Meeting Minutes
Monday, June 17, 2013
7:00 PM - Council Chambers
7285/13 'Being.a by -law to authorize the Supply. and Delivery of One New
Current Model Year Road Grader project in the City of Pickering and
the issuance of debentures in the amount of $220,000.00.
7286/13 Being a by -law to authorize the Supply and Delivery of One New 41,000
LB. GVW Dump Truck with Snow Plow and Wing project in the City.of
Pickering and the issuance of debentures in the amount of $190,000.00
7287/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as
amended, to implement the Official Plan of the City of Pickering, Region
of Durham in Part of Lots 21 and 22, Concession 1, Part 2 -20, 22 -24, &
Part of Parts 1, 21, 40R -8355 and Parts 1 & 2, 40R -8513, in the City of
Pickering.
7288/13 Being a by -law to authorize the Liverpool Road Reconstruction and
Minor Storm Sewer Repair from Ilona Park Road to Krosno Boulevard
project in the City of Pickering and the issuance of debentures in the
amount of $495,000.00.
Resolution #84/13
Moved by Councillor McLean
Seconded by Councillor O'Connell
That By -law Nos. 7284/13 through 7288%13, be approved, save and except By -law No.
7284/13.
Resolution #85/13
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
Carried
7284/13 Being a by -law to amend Restricted Area (Zoning) By -law 3036, as amended, to
implement the Official Plan of,the City of Pickering, Region of Durham in Lots 106
to 108 and Part of Lots 105 and 109, RCP Plan 1051, Part 1, 40R- 14632, in City
of Pickering (SP- 2012 -01, CP- 2012 -02 & A 3/12).
Carried
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7:00 PM - Council Chambers
(X) Confirmation By -law
By -law Number #7289/13
Councillor McLean; seconded by Councillor O'Connell moved for leave to introduce a
By -law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of The City of Pickering at its Regular Meeting of June 10, 2013.
(XI) Adjournment
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the meeting be adjourned at 8:05 pm.
Carried
Dated this 17th day of June, 2013.
Mayor an
Debbie Shields
City:Clerk