HomeMy WebLinkAboutENG 09-13From: Richard W. Holborn
Director, Engineering & Public Works
Report to
Executive Committee
Report Number: ENG 09 -13
Date: June 10, 2013
Subject: Tender for Asphalt Resurfacing on Rosebank Road
- Tender No. T -10 -2013
- File: A- 1440
Recommendation:
1. That Report ENG 09 -13 of the Director, Engineering & Public Works regarding
Tender for Asphalt Resurfacing on Rosebank Road be received;
2. That Tender No. T -10 -2013 as submitted by Coco Paving Inc. for Asphalt
Resurfacing on Rosebank Road in the total tendered amount of $141,025.79 (HST
included) be accepted;
3. That the total gross project cost of $159,310.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$143,464.00 (net of HST rebate) be approved;
4.. That Council authorizes the (Acting) Division Head, Finance & Treasurer to finance
the project in the amount of $143,464.00 from Other Revenue York Region (South
East Collector Enhancements) be approved; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Executive Summary: As part of the 2013 Roads Capital Budget, Rosebank Road
Resurfacing from the CP Rail line to the Hydro Corridor (south of Third Concession
Road) was approved as a construction project. Tender No. T -10 -2013 was issued on
Thursday, March 28, 2013 and closed on Wednesday, April 17, 2013 with nine bidders
responding. The low bid submitted by Coco Paving Inc. is recommended for approval.
The total gross project cost is estimated at $159,310.00 (HST included) and the total net
project cost is estimated at $143,464.00 (net of HST rebate).
Report ENG 09 -13
Subject: Tender for Asphalt Resurfacing on Rosebank Road
Tender No. T -10 -2013
Financial Implications:
1. Tender Amount
June 10, 2013
Page 2
Tender No. T -10 -2013 $124,801.58
HST (13 %) 16.224.21
Total $141,025.79
z. Estimated Project costing Summary
Tender No. T -10 -2013 for Asphalt Resurfacing on Rosebank Road $124,802.00
Associated Costs
Miscellaneous Costs
1,200.00
Materials Testing
2,500.00
Construction Contingency (10 %)
12,480.00
Total
140,982.00
HST (13 %)
18,328.00
Total Gross Project Cost
$159,310.00
HST Rebate (11.24 %)
(15,846.00)
Total Net Project Cost
3. Approved Source of Funds
Z013Roads capital Budget
Account
5320.1315.6250
TOTAL
Funding Source
Other Revenue
York Region (SEC)
Available Budget
$450,000.00
$450,000.00
Required Budget
$143.464.00
Net Project Costs under (over) Approved Funds $306,536.00
This project is substantially below the budget estimate that was provided to the City by
York Region's consultant. As per the Funding Agreement for Community
Enhancements in the City of Pickering with York Region, in the event of surplus moneys
being available, they may be applied to the funding of amount of any one or more
Enhancement Projects where the City provides prior notice to and consultation with the
Region.
Discussion: As part of the 2013 Roads Capital Budget, Rosebank Road
Resurfacing from the CP Rail line to the Hydro Corridor (south of Third Concession
Road) was approved as a construction project. In a Report to the Executive Committee
(CAO -12 -2011) Enhancement Projects in the City of Pickering for the South East
Collector Trunk Sewer, Rosebank Road Resurfacing was identified as a project. This
Report ENG 09 -13 June 10, 2013
Subject: Tender for Asphalt Resurfacing on Rosebank Road
Tender No. T -10 -2013
Page 3
project is being funded by York Region under the Funding Agreement for Community
Enhancements in the City of Pickering which was executed on April 27, 2012.
Tender No. T -10 -2013 was issued on Thursday, March 28, 2013 and closed on
Wednesday, April 17, 2013 with nine bidders responding. The low bid submitted by
Coco Paving Inc. is recommended for approval. References for Coco Paving Inc. have
been reviewed and deemed acceptable by the Manager, Capital Projects &
Infrastructure. The Health & Safety Policy, current WSIB Council Amendment to
Draft#7 (CAD7), Certificate of Clearance issued by Workplace Safety & Insurance
Board as submitted by Coco Paving Inc., have been reviewed by the Coordinator,
Health & Safety and are deemed acceptable. The Certificate of Insurance has been
reviewed by the (Acting) Manager, Budgets & Internal Audit and is deemed acceptable.
In conjunction with staff's review of the contractor's references available on this project,
the tender is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the
Engineering & Public Works Department recommends the acceptance of the low bid
submitted by Coco Paving Inc. for Tender No. T -10 -2013 in the amount of $141,025.79
(HST included) and that the total net project cost of $143,464.00 (net of HST rebate) be
approved.
Attachments:
1. Supply & Services Memorandum dated April 18, 2013
2. Location Map
Prepared By:
Capital Projects & I
Ve—ra A. Felfemacher
CSCMP, CPPO, CPPB, C.P.M.,
Manager, Supply & Services
DS:ds
cture
CMM III
Approved /Endorsed By:
$ Fze,�a�
RioAard Holbor , P. Eng.
erector, Engineering & Public Works
Stan Karwowski
(Acting) Division Head
Finance & Treasurer
Report ENG 09 -13
Subject: Tender for Asphalt Resurfacing on Rosebank Road
Tender No. T -10 -2013
Recommended for the consideration
of Pickering Cit y Council „
13, Z613
Tony Prevedel, P.Eng.
Chief Administrative Officer
June 10, 2013
Page 4
A TA('1,MENT# TO REPORT# P- L�-
of 3
To: Richard Holborn
Director, Engineering & Public Works
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Manager, Capital Works & Infrastructure
Subject: Tender No. T -10 -2013
Tender for Asphalt Resurfacing on Rosebank Road
- File: F- 5400 -001
Memo
April 18, 2013
APR ) d 2013
CITY OF PICKERINr,
ENGINEERING
Tenders have been received for the above project. An advertisement was placed in the Daily
Commercial News and on the City's website inviting companies to download the tendering
documents and drawings for the above mentioned tender. Ten (10) bidders submitted a tender
for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening -is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010 -001, Item 13.03 (r) provides checking tendered unit
prices and extensions unit prices shall govern and extensions will be corrected accordingly,
which has been done.
All deposits other than the low three bidders may be returned to the applicable bidders as
provided for by Purchasing Procedure No. PUR 010 -001, Item 13.03(w). Three (3) bids have
been retained for review at this time.
Copies of the tenders are attached for your review along with the summary of costs.
SUMMARY
Harmonized Sales Tax Included
Bidder
Total Tendered Amount
After Calculation Check
Coco Paving Inc.
$141,025.79
$141,025.79
Miller Paving Ltd.
$147,449.34
$147,449.34
IPAC Paving Ltd.
$173,848.24
$173,848.24
Melrose Paving Co. Ltd.
$174,779.36
$174,779.36
C. Valley Paving Ltd.
$175,955.13
$175,955.13
Northland Paving Ltd.
$183,495.05
$183,465.56
Bond Paving & Construction Inc.
$186,852.28
$186,852.28
Ashland Paving Ltd.
$197,058.33
$197,058.33
ATTACHMENT# TOREPORT #LM6�_Oy'13
S �
Bidder
Total Tendered Amount
After Calculation Check
Trison Contracting Inc.
$199,585.12
$199,585.12
Automatic rejection — Bid bond for tendering deposit
Four Seasons Site Development
of insufficient amount. Reference: Purchasing Policy
No. PUR 010, Procedure No. 23.02, Item 10(d), IB
Item 11, 26, 27, and 28; TS Item 3.
Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for
your review during the evaluation stage of this tender call. Please advise when you wish us to
proceed with this task.
(a) . A copy of the.currently dated and signed Health and Safety Policy to be used
on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace
Safety & Insurance Board (in lieu of the Workplace Injuy Summary Report
document, a copy of the current CAD 7, NEER, or MAP reports may be
submitted);
(c) A copy of the. current Clearance Certificate issued by Workplace Safety &
Insurance Board;
(d) The City's certificate of insurance or approved alternative form shall be
completed by the bidder's agent, broker or insurer,
(e) The City's Accessibility Regulations for Contracted Services form currently
dated and signed;
(f) list of Sub - Contractors in accordance with General Conditions Item 34; and
(g) Waste Management Plan to be used on this project in accordance with
Tendering Specifications Item 18.
Please include the following items in your Report to Council:
(a) if items (a) through (c) noted above, are acceptable to the Co- ordinator, Health &
Safety;
(b) if item (d) — Insurance — is acceptable to the (Acting) Manager, Budgets & Internal
Audit;
(c) any past work experience with the low bidder Coco Paving Inc. including work
location;
(d) without past work experience, if reference information is acceptable;
(e) the appropriate account number(s) to which this work is to be charged;
(f) the budget amount(s) assigned thereto;
(g) Treasurer's confirmation of funding;
(h) related departmental approvals; and
(i) related comments specific to the project.
Please do not disclose any information to enquiries except you can direct them to the City's
website for the unofficial bid results as read out at the public tender opening. Bidders will be
advised of the outcome in due course.
If ou require further information, please feel free to contact me or a member of Supply &
S ices.
VAFIJ
Attachments
April 17, 2013
Tender No. T -10 -2013 Page 2
Tender for Asphalt Resurfacing on Rosebank Road
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ATTACHMENT# -1- TOREPORT #ENG 6q -13
---J_ of i
Engineering & Public Works
Department
Attachment'for Tender T -10 -2013
Rosebank Road — Full Depth Asphalt Resurfacing
Location Map — Rosebank Road
Proposed Construction Includes:
Rosebank Road — full depth asphalt resurfacing includes;
• complete asphalt removal and partial granular removal
• install granular padding as required with a new asphalt surface
(double lifts)
• Complete boulevard restoration to all areas affected by
construction (fine grading and sodding where required)
This project is funded by SEC enhancements
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Location Map — Rosebank Road
Proposed Construction Includes:
Rosebank Road — full depth asphalt resurfacing includes;
• complete asphalt removal and partial granular removal
• install granular padding as required with a new asphalt surface
(double lifts)
• Complete boulevard restoration to all areas affected by
construction (fine grading and sodding where required)
This project is funded by SEC enhancements