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Home My WebLink AboutENG 03-13 ��ty o� Report to �� Executive Committee � � PICKERING Report Number: ENG 03-13 . , Date: April 15, 2013 From: Richard W. Holborn Director, Engineering & Public Works Subject: T-1-2013 ' - Asphalt Resurfacing on Various City Streets - File: A-1440 � Recommendation: 1. That Report ENG 03-13 of the Director, Engineering & Public Works regarding the � tender for Asphalt Resurfacing on Various City Streets be received; 2. That Tender No.T-1-2013 submitted by D.Crupi & Sons Limited in the amount of $1,229,510.39 (HST included) and a net cost of $1,107,212.19 (net of HST rebate) � be approved; 3. That the total gross project cost of$1,382,434 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,244,925 (net of HST rebate) be approved; , 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project by transferring the sum of$1,244,925 from Federal Gas Tax Reserve Fund, as provided for in the 2013 approved Roads Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: The 2013 Roads Capital Budget includes resurfacing projects for the following streets: Abingdon Court, Annland Street, Aspen Road, Bowler Drive, Denmar Road, Downland Drive, Eyer Drive, Feldspar Court, Pickering Parkway and Radom Street. Tender No.T-1-2013 was issued on Thursday, February 7, 2013 , with a tender closing date of Wednesday, February 27, 2013. The low bid of � $1,229,510.39 (HST included) submitted by D.Crupi & Sons Limited is recommended for approval. The total gross project cost is estimated at $1,382,434 (HST included) with an estimated total net project cost of$1,244,925 (net of HST rebate), and the project is under budget by $280,075. In accordance with Purchasing Policy Item 06.12, a tender exceeding $125,000 is subject to Council approval. � Report ENG 03-13 April 15, 2013 Subject: T-1-2013 Asphalt Resurfacing on Various City Streets Page 2 Financial Implications: 1. Tender Amount Tender No. T-1-2013 $1,088,062.29 HST (13%) 141.448.10 Sub-Total 1,229,510.39 HST Rebate (11.24%) (122,298.20) Total . $1,107,212.19 2. Approved Source of Funds Roads Ca ital Bud et Location Project Code Source of Funds Budget Required Abingdon Court 5320.1322.6250 Federal Gas Tax $50,000 $52,867 Annland Street 5320.1323.6250. Federal Gas Tax 60,000 50,611 Aspen Road 5320.1320.6250 Federal Gas Tax 85,000 85,968 Bowler Drive 5320.1326.6250 Federal Gas Tax 160,000 159,959 ' Denmar Road 5320.1327.6250 Federal Gas Tax 145,000 141,134 Downland Drive 5320.1319.6250 Federal Gas Tax 120,000 116,260 Eyer Drive 5320.1321.6250 Federal Gas Tax 295,000 92,453 Feldspar Court 5320.1325.6250 Federal Gas Tax 100,000 149,254 Pickering Parkway 5320.1328.6250 Federal Gas Tax 425,000 305,238 Radom Street 5320.1324.6250 Federal Gas Tax 85,000 91,181 $1,525,000 $1,244,925 3. Estimated Pro'ect Costin Summa Tender No. T-1-2013 — Tender for Asphalt Resurfacing on Various City Streets $1,088,062 Associated Costs Materials Testing 25,025 Miscellaneous Costs 1,500 Construction Contingency (10%) 108 806 Sub Total —Costs $1,223,393 HST (13%) � 159,041 Total Gross Project Costs $1,382,434 HST Rebate (11.24%) �137,509) Total Net Pro'ect Costs $1,244,925 Net Pro'ect Costs over under A roved Funds $280,075 � CORP0227-07/01 revised Report ENG 03-13 April 15, 2013 Subject: T-1-2013 Asphalt Resurfacing on Various City Streets Page 3 Discussion: As part of the 2013 Roads Capital Budget, asphalt resurFacing of Abingdon Court, Annland Street, Aspen Road, Bowler Drive, Denmar Road, Downland Drive, Eyer Drive, Feldspar Court, Pickering Parkway and Radom Street � were approved as construction projects. The original scope of work as proposed in the 2013 Budget for Pickering Parkway included the final lift of asphalt. After the budget approval process, this portion was removed from the scope of work for Pickering Parkway. Veridian Connections and Hard Co Construction are still working in this area and the completion of their work is unknown at this time. The detail design for proposed traffic signals at Pickering Parkway and Glenanna Road has not been determined. For these reasons, the final lift of asphalt for Pickering Parkway will be proposed in the 2014 Capital Budget. Tender No. T-1-2013 was issued on Thursday, February 7, 2013 and closed Wednesday, February 27, 2013. The low bid submitted by D.Crupi & Sons Limited is recommended for approval. The total gross project cost is estimated at $ 1,382,434 (HST included), with an estimated total net project cost of$1,244,925 (net of HST rebate). References for D.Crupi & Sons Limited have been checked and are deemed acceptable by the Manager, Capital Projects & Infrastructure. The Health & Safety Policy, proof of Confined Space Entry Procedure and a list of employees trained, a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by D.Crupi & Sons Limited, have been reviewed� by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed and is deemed acceptable. In conjunction with staff's review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends acceptance of the low bid submitted by D.Crupi & Sons Limited, for Tender No. T-1-2013 in the amount of $1,229,510.39 (HST included) and that the total net project cost of$1,244,925 be approved. Attachments: ` 1. Supply & Services Memorandum dated February 27, 2013 2. Record of Tenders Opened and Checked 3. Location Maps CORP0227-07/01 revised Report ENG 03-13 � April 15, 2013 Subject: T-1-2013 Asphalt Resurfacing on Various City Streets Page 4 Prepared By: Approved/Endorsed By: Darrell elsky, CET., MM I Richa� W. Hol rn, P. Eng. Manager, Capital Projects & Infrastructure Dir� r, Engineering & Public Vllorks �-----� Vera A. Felg acher Stan Karwowski CSCMP, CP' O, CPPB, CPM., CMM III (Acting) Division Head, Finance & Treasurer Manager, Supply & Services DS:ds Recommended for the consideration ' of Pickering City uncil �. 26� 20l3 Tony Prevedel, P.Eng. Chief Administrative Officer . CORP0227-07l01 revised °� � Q� .;R i�,CMM�Fi�T#._.,...1: �T(�REPORT# � IVG� U3-l3 , I I �of� . I I � PICKERIN M e m O To: Richard Holborn � February 27, 2013 Director, Engineering & Public Works From: Vera A. Felgemacher �� Manager, Supply & Services � �Eg Z B 2�13 . Copy: Manager, Capital Works & Infrastructure ��-y�F PECKERING , ENGINEERING Subject: Tender No. T-1-2013 ' _ Tender for Asphalt Resurfacing on Various City Streets - File: F-5400-001 � � Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering � documents a�d drawings for the above mentioned tender. Seven (7) bidders submitted a tender for this project. , . ' A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall tie irrevocable for 90 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchas.ing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of tMe tenders are attached for your review atong with the summary of costs. SUMMARY Harmonized Sales Tax,lncluded ; Biticler Total Tendered Amoun# After Calculation•Cfieck �:,: _ .....__.. ...,�...._..�. ...�.. _.F._.. ..._.:�.. ....�.�: .�._....,._ .._ _ ... :.:..._ _.._�: .:.._:. .: �:� D. Crupi & Sons Ltd. $1,229.493.84� �~$1',229.510.39 Four Seasons Site Development Ltd. $1,248,035.85 $1,248,035.85 C. Valley Paving Ltd. • $1,249,451.73 $1,249,451.74 COCO Paving Ltd. $1,27g,2g7.38 $1,279,287.38 Miller Paving Ltd. $1,308,410.65 $1,308,410.65 Furtari Paving Co. Ltd. $1,364,729.53 $1,364,729.53 IPAC Paving Ltd. , $1,395,358.40 $1,395,358.47 � • AT'T��'i�MENT#�_... �'QREPORT#� 03-�3 Pursuant to Information to Bidders Item 29, the followingaa�+l�'�e�ted of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. . - (a) A copy of the currently dated and signed Health and Safety Policy to be used . ' on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace . Safety & Insurance Board�(in lieu of the WorkRlace Injury Summary Report . document, a copy of fhe current CAD 7, NEER, or MAP reports may be , submitted); (c) A copy of#he current Clearan,ce Certificate issued by Workplace Safety & Insurance Board; - �(d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certi�ed Training and Procedures to be used � on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; � (fl The City's certificate of insurance or approved alte,rnative form shall be - completed by the bidder's agent, broker or insurer; (g) The City's Accessibility Regulations for Contracted Services form currently dated and signed; _ . (h)- list of Sub-Contractors in accordance with General Conditions Item 34; and (i) Waste Managemerlt Plan to be used on�this project iri accordance with Tendering Specifications Item 18. � Please include the following items in your Report to Council: � . (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; . (b) if item (fl — Insurance— is acceptable to the (Acting) Manager, Budgets & Internal Audit; (c) any past wo�k experience with the low bidder D. Crupi & Sons Ltd. including work � - location; . (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (fl the budget amount(s) assigned thereto; � (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. , Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. .Bidders will be advised of the outcome in due course. a ' . If y�u require.further information, please feel free to contact me or a member.of Supply & Seririces. � • � , , � � l 1 vaFr� . Attachments . " February 27, 2013 Tender No. T-1-2013 . Page 2 Tender for Asphalt�ResurFacing on Various City Streets AT�'Af�h+M�NT#�� (O REPORT#� ��=+3 ___.1 of.e._.�- , . �:' . � �: , Z w....: ,; � .:: � . . O : • U"-- v� c • ,o . .�r,. ca U t� • � V O. N � 4 . �- . � .a � � � u� n. �..: .' � � ��p � PM�. 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