The URL can be used to link to this page

Home My WebLink AboutCR 04-13 �� Report to ' ' Executive Committee � � I KERI Report Number: cR o4-�3 . Date: April 15, 2013 ' From: Stephen Reynolds ' Director, Culture & Recreation Subject: Tender No. T-2-2013 - - Tender for Roof Replacement at Fire Hall #5 - File: A-1440 Recommendation: 1. That Report CR 04-13 of the Director, Culture & Recreation regarding the Roof Replacement at Fire Hall #5 be received; 2. That Tender No. T-2-2013 submitted by T. Hamilton & Son Roofing Inc. in the amount of$119,778.87 (HST included) be accepted; i 3. That the total gross project cost of$136,729.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $123,129.00 (net of HST rebate), be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as provided for in the 2013 Fire Services Capital Budget in the amount of$123,129.00 from Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Executive Summary: The existing roof structure has reached the end of its useful life cycle and is currently experiencing failure in a number of areas. Over the years, roof deterioration has occurred due to UV rays and the cycle of freeze and thaw. Blistering of the bitumen coating is occurring resulting in moisture penetrating the roof inembrane. Replacement of the structure will resolve the leakage issues, resulting in the reduction of maintenance costs as well as improving the insulation and energy efficiency of the roofs by adding a white reflective coat. The low bid submitted by T. Hamilton & Son Roofing Inc. in the amount of$119,778.87 (HST included) is recommended for approval. The total gross project�cost is estimated at $136,729.00 and the total net project cost is estimated at $123,129.00 (net of HST rebate). Report CR 04-13 April 15, 2013 Subject: Tender for Roof Repiacement at Fire Hall #5 Page 2 Financial Implications: 1. Tender No. T-2-2013 Roof Replacement at Fire Hall #5 — Bayly St. $105,999.00 HST (13%) 13,779.87 Total Gross Tender Cost $119,778.87 2. Estimated Pro'ect Costin Summa Tender No. T-2-2013 for Roof Replacement at Fire Hall #5 — Bayly St. $105,999.00 Miscellaneous Costs $ 2,000.00 Construction Contingency $ 13,000.00 Total Project Costs $120,999.00 � HST (13%) 15,730.00 Total Gross Project Cost $136,729.00 HST Rebate (11.24%) �13,600.00) Total Net Project Cost �123�129.00 3. A roved Source of Funds Account Code Source of Funds Budget Required 5340.1304.6181 Federal Gas Tax $140,000.00 $123,129.00 $140,000.00 $123,129.00 Project Cost under (over approved funds by $16,871.00 Discussion: The Roof Replacement at Fire Hall #5 was approved in the 2013 Capital Budget in the amount of$140,000. The roof design is a flat roof detail known as a "built up" roof constructed of layers of felts, fabrics and layers of bitumen, covered by a flood of gravel. Over the years, the roof felts have deteriorated due to the weather, freeze and thaw cycle and UV rays. The moisture then saturates the insulation reducing the insulation efficiency and providing a home for bacteria and moisture. Moisture is evident in the facility and results in damage to the tile surfaces which has the potential for the growth of mold and mildew. CORP0227-07/01 revised ' Report CR 04-13 April 15, 2013 Subject: Tender for Roof Replacement at Fire Hall #5 Page 3 Also, the protective gravel has deteriorated due to erosion by the rain and snow. This exposes the bitumen asphalt layer to blistering and cracking and results in moisture penetrating the roof inembrane. The roof's top layer will have a white painted coat with a layer of white sfone which improves the efficiency and reflective qualities which qualifies it as a "white roof'. The white reflective paint lowers energy costs in the summer due to reduced cooling load on the air conditioning. The replacement of the existing roof will eliminate leaking, improve roof efficiency and reduce energy costs in the building. Bids have been received to the tendering call, which closed on Thursday, March 7, 2013 for the Roof Replacement at Fire Hall #5. A mandatory site visit was held on Thursday, February 21, 2013 and 21 bidders attended of which 12 bidders submitted a tender for this project. The low bid was submitted by T. Hamilton & Sons Inc. The Health and Safety Policy, a current WSIB Workplace Injury Summary Report, Clearance Certificate issued by Workplace Safety and Insurance Board (WSIB) as submitted by T. Hamilton & Sons Inc. have been reviewed by the Coordinator, Health & Safety and deemed acceptable. Certificate of Insurance is deemed acceptable to (Acting) Manager, Budgets & Internal Audit. In conjunction with staff's review of the _ contractor's previous work experience, check of references and bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Culture & Recreation Department recommends the acceptance of the low bid submitted by T. Hamilton & Sons Inc. for Tender No. T-2-2013 in the amount of$119,778.87 (HST included) and that the total net project cost of$123,129.00 be approved. Attachments: 1. Location Map . 2. Supply & Services Memorandum dated March 7, 2013 CORP0227-07l01 revised Report CR 04-13 April 15, 2013 Subject: Tender for Roof Replacement at Fire Hall #5 Page 4 Prepared By: Approved/Endorsed By: L-� F_ Marisa Carpino Stephen eynolds Manager, Cultur & Recreation Director, Culture & Recreation �.,�P-P Vera A. Felgema er Bill Douglas C.P.P., CPPO, PPB, C.P.M., CMM III Fire Chief Manager, Supply & Services , , � , Caryn Kong, CGA Stan Karwowski ; Senior Financial Analyst-Capital & (Acting) Division Head, Finance & Debt Management Treasurer e Paui Bigioni Director, Corp rate e 'ces & City Solicitor , MC:Ig ' Recommended for the consideration - of Pickering C�ty Cou cil ��. � ��- � �3 Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised � . ATTACHMENT#�TO REPORT#C� � 4 —� � � , o� � ��- � � � O , � �E� � S�R 1 0 , �'L P��MM�R d O O , �� O � � C� � p � O �j O � � cn , � PICK ING �'y FIRE H L#5 � 2� � 0 0 �� o �� SUBJECT � SITE �� Q 0 00 � Ro Po � � O v � � � �� o � ti ENGINEERING&PUBLIC ATTACHMENT FOR COMMUNITY WORKS DEPARTMENT City o� CAPITAL PROJECTS& SERVICES REPORT CR 04-13 � � INFRASTRUCTURE TENDER T-2-2013 ROOF REPLACEMENT FOR � � SCALE: �ATE: . N.T.S March 11/2013 PICKERING FIRE HALL#5 � ATTACHMEIVT# L� Tp kEPORT#� C`��-{ —��j /� P� � � �� l._L� D� . � � � • , I�I � , 1 � � � Memo � PICKERING � To: Stephen Reynolds March 7, 2013 Direcfior, Culture & Recreation . , , � From: Vera A. Felgemacher � � , � � , Manager, Supply & Services � � Copy: Manager, Culture & Recreation . , Supervisor, Facilities Operations � Subject: Tender No., T-2-2013 � � Tender for Roof Replacement at Fire Hall No. 5 - File: F-5400-001 ' � . Tenders have been received for the above project. An advertisem`ent was placed in the Daily ' Commercial News and on the City's website inviting companies to download the tendering documents for the above mentioned tender. One (1) addendum was issued on this project. A mandatory site visit was held on Thursday, February 21, 2013 and twenty one (21) bidders attended of which twelve (12) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable�for 90 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. . All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this tim�. � � Copies of the tenders are attached for your review along with the summary of costs. " SUMMARY . Harmonized Sales Tax Included � Bidder ' Base Bid After Calculation Check Total Tendered Amount T. Hamilton & Son Roofing Ltd. $119,778.87 $119,778.87 Eileen Roofing Inc. $123,170.00 $123,170.00 , Hamlet Roofing Ltd. � $124,017.50 $124,017.50 Proteck Roofing & Sheet Metal $128,142.00 � $128,142.00 Inc. ASEAL Roofing & Sheet Metal $129,498.00 $129,498.00 ` ATTACHMENT#2_.TO�EPORT#� �� . . P� � 2 ' Bidder Base Bid After Calculation Check Total Tendered Amount Triumph Roofing & Sheet Metal $134,847.42 $134,847.42 Inc. ' Nortex Roofing Ltd. $137,295.00 $137,295.00 Applewood Roofing and Sheet $138,086.00 $138,086.00 � Metal Ltd. Solar Roofing & Sheet Metal $146,900.00 $146,900.00 Ltd. Pollard Enterprises Ltd. $149,059.43 $149,059.43 Crawford Roofing Corp. $152,493.50 $152,493.50 Automatic rejection —Addendum No: 1 not acknowledged: I Rooftops and Sheetmetal Corp. Reference: Purchasing Policy No. PUR 010, Procedure I . � 23.02, Item 11; Information to Bidders— Item 9, 13, 25, 27, 28, 44, 45, 46, and Addendum No. 1. � Pursuant to Information�to Bidders Item 29, the following will be requested of the low bidder, T. Hamilton & Son Roofing Inc. for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. � (a) a copy of the currently dated and signed Health & Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a , copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; (e) �The City's Accessibility Regulations for Contracted Services form currently , dated and signed; , � (fl I_ist of Sub-Contractors in accordance with General Conditions Item 31 and page � 94; and � (g) Waste Management Plan to be used on this project in accordance with Tendering Specificafiions Item 19. � Please include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Co-ordinator, Health & � Safety; � (b) if item (d) — Insurance - is acceptable to the (Acting) Manager, Budgets & Internal , Audit; (c) any past work experience with the low bidder T.Hamilton & Son Roofing Inc. including work location; _ � _ - (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; March 7, 2013 � Tender No. T-2-2013 Page 2 Roof Replacement at Fire Hall No. 5 � qTTACHMENT#..,�Tq REPORT# C.�.- . �{ — (�j (� the budget amount(s) assigned thereto; P��- 3 °� � (g) Treasurer's confirmation of funding; (h) related departmental approvals; and � � (i) related comments specific to the project. � ` Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If y require further information, please feel free to contact me or a member of Supply & � Se ices. � VAF/Jg Attachments � , 1 March 7, 2013 Tender No. T-2-2013 � Page 3 Roof Replacement at Fire Half No. 5 � ATTACHMENT# Z- TO REF4RT# C� d� �� 3 �P�� F � � � �� . o T . AI. ..- �_ � � � � r'. Z. !W� � ) � a�� . _ � ;�; � � . U' o w • o m �,_� U � } � U � } 7 � � O O � � � O � p � � � '�a' a�� qD �D � °� d0 � O � � � � !m�-�c'a; 40 � V �. O � � v � . �Y 1� v> F.�,,:�.. N �:d::o�� c N. -.,G> ,O X ,�;cs'� 'L � � Q 0 � Q� C� rJo �9 j� o� ,� . � � m: °'; � � � � �1r . �� Py �Y :� � � a u> � ' _', v � � �. � r O o e �. � o Q � d° � � � � � � � � � � � � � o i— � Z ' y N '-- � � �+'. .: � ,�'C� +. 0 ._ � sa�: ---k p W L L �. � � a � �1.� �' � • J \ J � J J \ � � LL ��r� O � i � . � U Ir., ;ii,, �m' � � � . �'C?' � N ' V C �y a__.'.r_+ �� C� Q � N �n ? � � �Q � CQ � � � � � � � � ' !, n � '�' °' � � � o � � �. � ; °° '�� 1° � � �,° � o� � \ �° \ � .o � � ' Y w � �`o : 'q , � 4 � � � 4 p p `� � O p = .o � a. �- �� \ �, � \ � �. � �s O ��"" � U a � O �+ �i 4� � Cn R� � , yj \ i � L I�' � � � � 7 ) > > ' N , � Q p L ,7 .�'� Y- _ ,'p:r.d` � � � Z d � id;s;0'r3' ' � � � � U � � � ��.'Z.,^�' � O ~ � �a Q+ � II' � � � _�� c � .o s�; �-_, . � O �a .Gd,;07�u�' V F�:��,�. � m m M m tq m !n m m m N � uf � I C;.a�� N N N N N N N N N N N N � Q. � �C�;�j�4:�, )- } } }. ,)- } } } } } } �- � 0 � �',�, - i t'q ..a''�: . (0 . '�D O '� � N �, � '� � F � C;. � l � � • � �'�' ��//�; � ` V� Z :i, .V � � � i�: ) ` .� . . � m4 � ��' ._ I— O � " � 1 ` '2S N � . } � � o `aiu �°� c ci �° � -� .a � � �; ; � � � o c L � N o25 � U cA � o •c �H; � :� � � p rn •� � � 0�5 � C� a> r. Z, � o po � C "a U :� o' � :� � rn C ojS tt1 � -� ,� , o � � p a� o o c �«. � �d, h� � � -a � o m �rs a � o :° o :° � o c d � ;i :� � � v o � �° ma� � w � � � � o � � oc � E n .., � .Y � � � �00' °'»-, ,� . � � c o � a� 'a Q � � .,.., � —� x E � 4 � � a� � a� a� a� � a� �a � ' ' � a°�i � � na°'i � oa� E W � � � � �. � = o '� .c � L o nt o � ca o � cn � ° � o � o o Q � ��— cnc� c� acn 'w � cn z d._, Qcndcncn � z � � � � � . � U