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Home My WebLink AboutJanuary 28, 2013 eitil Council Meeting Minutes Monday, January 28, 2013- 7:00 PM Council Chambers Present: Mayor Ryan Councillors: K. Ashe - D. Dickerson B. McLean J. O'Connell D. Pickies P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Reynolds - Director, Culture & Recreation , B. Douglas - Fire Chief C. Rose - (Acting) Chief Planner N. Surti - Manager, Development Review & Urban Design D. Shields - City Clerk L. Roberts - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the I nvocation. (II) Disclosure of Interest Councillor Ashe declared a conflict of interest with respect to The Youth Centre, as his spouse is employed by Central East Local Health Integration Network (CELHIN) in public affairs. . (III) Adoption of Minutes Resolution #07 /13 Moved by Councillor Dickerson Seconded by Councillor McLean 1 e`t`j Council Meeting Minutes PICKE Monday, January 28, 2013 7:00 PM Council Chambers In Camera Council Minutes, December 10, 2012 Council Minutes, December 10, 2012 Special Council Minutes, January 14, 2013 Special In Camera Council Minutes, January 14, 2013 Planning & Development Committee Minutes, January 14, 2013 Executive Committee Minutes, January 21, 2013 Carried (IV) Presentations Members of Council awarded recipients of the Queens Diamond Jubilee award. The Diamond Jubilee Ceremony is to recognize citizens who have contributed to the community and to celebrate a lifetime of service. Awards were presented as follows: Councillor O'Connell presented to the following recipients; Melville D'Mello and Frank Threlkeld Councillor Ashe presented to the following recipients; George Ashe, Doug Dickerson, Diana Hills-Milligan and John Sabean. Councillor Ashe also acknowledged previous nominations presented to Wayne Arthurs, Jim Witty and Rick Johnson. Councillor McLean presented to the following recipients; Maurice Brenner (accepted by Brittney Brenner), Pat Dunnill, Laura Drake, Dan McKinnon, Janice Ryan, Wes Ryan, Jacqueline Smart and Will White. Councillor Pickles presented to the following recipients; John Nolan and Paul Savel. Councillor Pickles also acknowledged previous nominations presented to Ron Halliday and Keith Falconer. All recipients were acknowledged and congratulated for their outstanding achievements in the community. Council took a ten minute recess and reconvened at 8:30 pm Moved by Councillor Rodrigues Seconded by Councillor Pickles 2 ~ e`t'l Council Meeting Minutes Monday, January 28, 2013 I 7:00 PM Council Chambers That the rules of procedure be suspended in order to hear the additional delegation of Jim Doyle. . Carried Unanimously On a Recorded Vote (V) Deleqations 1. Eileen Higden Re: Pickerina East Shore Communitv Association (PESCA) Eileen Higden, 852 Fairview Avenue, Pickering, appeared before Council and expressed her concerns regarding PESCA. She respectfully requested that Council bring back accountability and transparency with respect to their continued support of this organization. She noted numerous concerns with respect to meeting notification, conduct during meetings and the timing of ineetings as well as the election process for officers. She also noted her concerns with the procedure when making amendments to the organization's constitution and questioned clarification on the meaning of "member in good standing" She requested that Council be vigilant in this respect and put mechanisms in place to bring back accountability and transparency. A question and answer period ensued. 2. 1879 Whites Road Donna Markou appeared before Council and indicated that during the recess, Councillor O'Corinell had provided plans to view and stated she was happy with what is being done. Dale Pearson appeared before Council and stated that after reviewing the information, he felt this was a reasonable arrangement and provided his support in passing the by-law. Lloyd Lumby appeared before Council and stated he had no further comments based on the information provided this evening. 3. The Youth Centre Jim Doyle appeared before Council with respect to the Youth Centre. He provided a power point presentation outlining the list of activities provided by the Youth Centre which is a non profit organization focusing on youth. He stated this has been recognized as a centre of excellence and is governed by Ajax/Pickering volunteers. He explained the CELHIN has initiated an integration project and expressed his concerns over the recommendations which would impact the Youth Centre. He stated that if a merger occurred, the Youth Centre would no longer be directed by local people, thereby losing focus on the needs of - 3 - C,t,l 0~ : . Council Meeting Minutes Monday, January 28, 2013 PICXE _ 7:00 PM Councii Chambers youth, and would most likely result in increased costs. He respectfully requested Council forward a letter to the Chair and CEO of the CELHIN outlining these concerns. A question and answer period ensued with Mr. Doyle providing clarification. Resolution #08/13 ' Moved by Councillor Rodrigues Seconded by Councillor Dickerson That the Mayor be directed to write a letter to the Chair and CEO of the CELHIN expressing the City's concerns about the proposed merger between the Oshawa Community Health Centre and the Ajax /Pickering Youth Centre; and- That the City of Pickering would like to see continued operations of the existing service levels of the Youth Centre remain in the Ajax/Pickering area. Carried (Vt) Correspondence 1. Corr.04-13 Mr. Jonah Kelly • Planning & Economic Development Region of Durham Box 623, 605 Rosstand Road East Whitbv, ON L1 N 6A3 Resolution #09/13 Moved by Councillor O'Corinell Seconded by Councillor McLean That Corr. 04-13 from Jonah Kelly, Planning Department, Region of Durham with respect to nominations for the 2013 Durham Environmental Advisory Committee (DEAC) Achievement Awards, be received for information. Carried 4 C`q Council Meeting Minutes - ~ ~ ~ _ Monday, January 28, 2013 FICKERIN 7:00 PM Council Chambers 2. Corr.05-13 - C. Anne Greentree, Deputy Clerk 36-37 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Discussion ensued regarding previous discussions that had taken place to increase the number of citizen members and decrease the number of politicians on the Board. Resolution # 10/13 Moved by Councillor O'Connell Seconded by Councillor McLean That Corr. 05-13 received from Anne Greentree, Deputy Clerk, Municipality of Clarington, advising that at a meeting held on January 14, 2013, a resolution had been passed for the Veridian Corporate Board to hold a special meeting to rescind the Board's appointment of Mary Novak to the Veridian Connections Board of Directors be endorsed. Motion Lost on a , Recorded Vote as follows Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Rodrigues Councillor Pickles Mayor Ryan Resolution # 11/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 05-13 received from Anne Greentree, Deputy Clerk, Municipality of Clarington, advising that at a meeting held on January 14, 2013, a resolution had been passed for the Veridian Corporate Board to hold a special meeting to rescind the Board's appointment of Mary Novak to the Veridian Connections Board of Directors be received for information. Carried 5 Cial oo Council Meeting Minutes Monday, January 28, 2013 PPI 7:00 PM Council Chambers (VII) Committee Reports a) Report PD 2013-01 of the Planning & Development Committee 1. Director, Planning & Development, Report PLN 01-13 Review of Front Yard Parking Standards within Residential Areas City of Pickering Council Decision 1. That Report PLN 01-13 of the Director, Planning & Development, regarding Review of Front Yard Parking Standards within Residential Areas in the City of Pickering be received; and 2. Further, that Council authorize staff to proceed with the Work Plan for the Review of Front Yard Parking Standards, attached as Attachment #1 to Report PLN 01-13. 2. Director, Planning & Development, Report PLN 02-13 Architectural Control Peer Review Services Council Decision 1. That Report PLN 02-13 of the Director, Planning & Development, regarding Architectural Control Peer Review Services be received; and 2. Further, that Council authorize staff to prepare terms of reference and issue a request for proposals to retain the services of a Control Architect. 3. Director, Planning & Development, Report PLN 04-13 Zoning By-law Amendment Application A 2/12 Triple Properties III Inc. 1879 Whites Road Council Decision That Zoning By-law Amendment Application A 2/12 be amended to permit a maximum of four (4) lots with the appropriate zone requirements as determined by staff in keeping with the intent of the existing zoning conditions and in keeping with the existing character of the existing neighbourhood. Resolution #12 /13 6 N: Qtll °0 Councii Meeting Minutes _9. 91- A Monday, January 28, 2013 I CRFREVE 7:00 PM Council Chambers Moved by Councillor Pickles Seconded by Councillor O'Connell That Report PD 2013-01 of the Planning & Development Committee, dated January 14, 2013, be adopted. Carried b) Report EC 2013-01 of the Executive Committee 1. Director, Community Services, Report.ES 01-13 Don Beer Memorial Park - Relocation Council Decision 1. That Report ES 01-13 from the Director, Community Services regarding the relocation of the Don Beer Memorial Park be received; 2. That Council authorize staff to enter into an Agreement with Transport Canada for the lease of the new park site located at 1607 Highway 7 in Brougham, on . such terms as are satisfactory to the Director, Community Services, and the Director, Corporate Services & City Solicitor; 3. That Council authorize staff to enter into an Agreement with the Ministry of Transportation for the cost-sharing of the construction of the Don Beer Memorial Park, substantially in the form as attached to this report; and 4. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CR 01-13 Communitv Infrastructure Improvement Fund Council Decision 1. That Report CR 01-13 from the Director, Community Services be received; 2. That Council authorize the Mayor and'the City Clerk to execute two contribution agreements for funding under the Community Infrastructure Improvement Fund for project C0930 Pickering Recreation Complex Banquet Hall and Washroom Renovations for a contribution of up to $228,719.00, and project C0969 West Shore Community Centre Entrance and Washroom Renovations for a contribution of up to $104,677.00; 7 Council Meeting Minutes Monday, January 28, 2013. PICKE 7:00 PM Council Chambers 3. That Council provide a pre 2013 Capital Budget approval for the West Shore Community Centre Entrance and Washroom Renovations; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the West Shore Community Centre Entrance and Washroom Renovations project in the amount of $314,344.00 as follows: a) the sum of $104,677.00 from the Community Infrastructu're Improvement Fund; b) the sum of $209,000.00 by an internal loan for a period not to exceed five years at a rate to be determined; c) the balance of $667.00 from property taxes; 5. That Council approve the engagement of Jurecka + Associates Architects Inc. for the Architectural Services for the West Shore Community Centre Entrance and Washroom Renovations at a gross cost of $32,035.50 (HST included) and a net project cost of $28,848.96; and ' 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 3. Director, Corporate Services & City Solicitor, Report FIN 01-13 2013 Interim Levy and Interim Tax Instalment Due Dates Council Decision 1. That Report FIN 01-13 of the Director, Corporate Services & City Solicitor be received; 2. That an interim property tax levy be adopted for all realty property classes for 2013; 3. That the interim property tax levy tax instalment due dates be February 26 and Aprif 26, 2013; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 8 c`al Council Meeting Minutes Monday, January 28, 2013 P 7:00 PM Council Chambers Resolution #13/13 . Moved by Councillor Pickles Seconded by Councillor O'Connell That Report EC 2013-01 of the Executive Committee, dated January 21, 2013, be adopted. Carried (VIII) B -laws 7260/13 Being a by-law to amend Restricted Area Zoning By-1aw 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 19, 20, 21, 33 to 38, Plan 392, in the City of Pickering (A 3/11) [OMB approved - no action required] (By-law attached) 7261/13 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2013. [Refer to Executive Committee Pages 35 - 37] 7262/13 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 28, Concession 1 in the City of Pickering. (A 02/12) (By-law attached) Resolution # 14/13 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That By-law Nos. 7260/13 through 7262/13, be approved: Carried (IX) Confidential Matters ' In accordance with Procedural By-law 7212/12 and the provisions of the MunicipalAct, an In Camera meeting of Council was held prior to the regularly scheduled meeting. 9 C,t,l a0 ~ Council Meeting Minutes _ Monday, January 28, 2013 P CKERING 7:00 PM Council Chambers Resolution #15/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual and that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and to litigation or potential litigation, including matters before an administrative tribunal affecting the City. ~ Carried 1. Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of lnformation and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution #16/13 Moved by Councillor Dickerson Seconded by Councillor Pickles That the following appointments be made as follows: That Council appoint Pauline McCafferty to the Accessibility Advisory Committee, and Dwayne Campbell to the Heritage Pickering Advisory Committee. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan 10 Cial 00 Council Meeting Minutes Monday, January 28, 2013 P 7:00 PM Council Chambers 2. Verbal Update from the Director, Corporate Services & City Solicitor . Re: OMB Update reqarding Blaisdale Montessori School Resolution # 17/13 Moved by Councillor Dickerson .Seconded by Councillor Rodrigues That the actions taken at the Closed Meeting of Council be approved. Carried (X) Other Business a) Councillor IVIcLean requested staff look into illuminated ground signage within the City to check conformity with the Sign By-law. (XI) Confirmatiorr Bv-law By-law Number #7263/13 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of January 28, 2013. (XII) Adiournment Moved by Councillor Dickerson Seconded by Councillor O'Connell That the meeting be adjourned at 9:20 pm. Carried flated this 28th day of January, 2013. I - i Mayor Ryan < < Debbie Shields City Clerk 11