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Home My WebLink AboutSeptember 18, 2012 cat/ 00 Council Meeting Agenda .fib.- „�,. ':: =�f1S1::: •. 4 PI �KERING Tuesday, September 18, 2012 Council Chambers 7:00 pm 6:45 pm In Camera Meeting of Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, July 9, 2012 Under Separate Cover Council Minutes, July 9, 2012 1-13 In Camera Planning & Development Committee Minutes, Under Separate Cover September 4, 2012 Planning & Development Committee Minutes, September 4, 14-19 2012 Special In Camera Minutes, September 10, 2012 Under Separate Cover Special Council Minutes, September 10, 2012 20-22 Executive Committee Minutes, September 10, 2012 23-30 IV) Presentations • V) Delegations VI) Correspondence VII) Committee Reports 31-37 a) Report PD 06-2012 of the Joint Planning & Development & Executive Committee b) Report EC 07-2012 of the Executive Committee Accessible • For information related to accessibility requirements please contact P F C Pho e: 905 420.4660 extension 2928 TTY: 905.420.1739 Email: IrobertseDickerina.ca • VIII) Reports — New and Unfinished Business 38-78 IX) Motions and Notice of Motions 79-80 X) By laws 81-87 • XI) Confidential Council - Public Report 88 XII) Other Business XIII) Confirmation By-law FOR INFORMATION ONLY •• Minutes of the Committee of Adjustment, June 13, July 4, July 25, and August 15, 2012 • Minutes of the Pickering Museum Village Advisory Committee, June 13, 2012 • Minutes of the Advisory Committee on Diversity, June 14, 201 • Minutes of the Heritage Pickering Advisory Committee, June 28 and July 26, 2012 • Minutes of the Waterfront Coordinating Committee, August 16, 2012 • • City 00 Council Meeting Minutes Monday, July 9, 2012 11013 - 1C 7:30 PM Council Chambers' 01 Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Bunstma - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability B. Douglas - Fire Chief P. Bigioni - City Solicitor D. Shields - City Clerk L. Harker - Coordinator, Records & Elections (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest Councillor McLean noted his conflict of interest declaration made in the Joint Planning & Development and Executive Committee minutes dated July 3, 2012, regarding Information Report No. 06-12. (Ill) Adoption of Minutes Resolution # 93/12 Moved by Councillor Dickerson Seconded by Councillor McLean 1 Cali 4 Council Meeting Minutes _ Monday, July 9, 2012 � attic 7:30 PM Council Chambers 02 In Camera Council Minutes, June 18, 2012 Council Minutes, June 18, 2012 Joint Planning & Development & Executive Committee Minutes, July 3, 2012 Carried (IV) Presentations MPP Tracy MacCharles MP Corneliu Chisu Diamond Jubilee Ceremony MP Corneliu Chisu and MPP Tracy MacCharles appeared before Council to award the recipients of the Queens Diamond Jubilee award. The Diamond Jubilee Ceremony is to celebrate citizens who have contributed to the community and to celebrate a lifetime of service. MP Corneliu Chisu awarded His Worship Mayor Ryan, Steve Gilchrist, Kyle Ryan, Richard Bruton, John Tryan and Keith Falconer. MPP Tracy MacCharles awarded Dorsey James who could not attend the ceremony and Ron Halliday and Gail Lawlor with their awards. (V) Delegations Rik Ganderton, President & CEO Rouge Valley Health System Re: Future of Healthcare Rik Ganderton, President & CEO of Rouge Valley Health System appeared before Council to provide a presentation on transforming health care in Ontario. Mr. Ganderton outlined Ontario's Action Plan for Health Care and provided an overview of hospital funding reform, including the next steps and future discussions. A question and answer period ensued. (VI) Correspondence 1. Corr. 15-12 Sandra Kranc, City Clerk City of Oshawa 50 Centre Street South Oshawa, ON L1 F1 3Z7 Resolution # 94/12 2 City off. Council Meeting Minutes Monday, July 9, 2012 fij �r∎mac • 7:30 PM Council Chambers 03 Moved by Councillor Dickerson Seconded by Councillor Pickles • That Corr. 15-12 received from Sandra Kranc, City Clerk, City of Oshawa, regarding the Canadian Auto Workers (CAW) Local 222 with respect to lobbying the provincial and federal governments to ensure sufficient product allocation to the Oshawa Plant by General Motors, be endorsed. Carried (VII) Committee Reports 1. Director, Community Services, Report CS 30-12 Tender No. T-13-2012 -Tender for Roof Replacement at East Shore Community Centre Council Decision • 1. That Report CS 30-12 of the Director, Community Services regarding the Roof Replacement at East Shore Community Centre be received; 2. That Tender No. T-13-2012 submitted by Triumph Aluminum and Sheet Metal Inc. in the amount of $154,737.68 (HST included) and a net cost of$139,346.07 (net of HST rebate) be accepted; 3. That the total gross project cost of$171,688 (HST included), including the tender amount and other associated costs, and the total net project cost of$154,610 (net of HST rebate), be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project by transferring $154,610 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 2. Director, Community Services, Report CS 36-12 Proposed All-way Stop, Dersan Street and Tillings Road Amendment to By-law 6604/05 Council Decision 3 cif,/ Council Meeting Minutes Monday, July 9, 2012 IMOAX 7:30 PM Council Chambers 04 1. That Report CS 36-12 of the Director, Community Services regarding the installation of all-way stop control at Dersan Street and Tillings Road, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all-way stop control at the intersection of Dersan Street and Tillings Road. 3. Director, Community Services, Report CS 37-12 Proposed All-way Stop, Krosno Boulevard and Annland Street Amendment to By-law 6604/05 Council Decision 1. That Report CS 37-12 of the Director, Community Services regarding the installation of all-way stop control at Krosno Boulevard and Annland Street, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "7" to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of all-way stop controls at the intersection of Krosno Boulevard and Annland Street. 4. Director, Corporate Services & Treasurer, Report CST 20-12 Section 357/358 of the Municipal Act—Adjustment to Taxes Council Decision 1. That Report CST 20-12 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. Resolution # 95/12 4 Cary o 2 _ Council Meeting Minutes ;a= � ' Monday, July 9, 2012. d 7:30 PM Council Chambers 05 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report JT 2012-07 of the Joint Planning & Development & Executive Committee dated July 3, 2012, be adopted, save and except Item No. 1 of the Planning & Development Committee. Carried 1. Director, Planning & Development, Report PD 14-12 Proposed Wireless Cell Tower Installation Public Mobile Lease of City Land (Centennial Park) • (2250 Brock Road), City of Pickering A question and answer period ensued. Staff provided clarification with respect to flagpole and landscape design and advised Council that they would contact the Italian Social Club for further discussions. Resolution # 96/12 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report PD 14-12 of the Director, Planning & Development respecting the installation of a cell tower at 2250 Brock Road (Centennial Park) be received; 2. That the Mayor and the Clerk be authorized to execute a lease agreement with Public Mobile substantially on the terms set out in Report PD 14-12, and to the satisfaction of the Director, Corporate Services and Treasurer and the City Solicitor; 3. That Public Mobile be advised that City Council has no objection to the proposed 25 metre high monopole cell tower installation at 2250 Brock Road (Centennial Park), based on the design and other details submitted with this request; and 4. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. Carried 5 Ctrs A. Council Meeting Minutes Monday, July 9, 2012 S IAMOI 7:30 PM Council Chambers 06 (VIII) New and Unfinished Business 1. Chief Administrative Officer, Report CAO 13-12 Supply and Delivery of One New Latest Model Year 55 Foot Aerial Quint Fire Truck Resolution # 97/12 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That report CAO 13-12 of the CAO regarding the supply and delivery of one new 55 Foot Aerial Quint Fire Truck be received; 2. That Quotation No. Q-33-2012 dated June 22, 2012, as submitted by Safetek Emergency Vehicles for the supply and delivery of one new 55 Foot Aerial Quint Fire Truck in the amount of$669,800 (HST extra) be accepted; 3. That the total gross purchase cost of$758,004 for the Fire Truck and a net purchase cost of $682,606 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows as provided for in the 2012 Capital Budget; a) the sum of$680,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding ten years, at a rate to be determined; b) the balance of$2,606 plus issuing costs be funded from property taxes; c) the sum of $157,394 for the future purchase of rescue tools and fire hoses be financed through an internal loan under terms and conditions to be determined by the Director, Corporate Services & Treasurer; d) the financing and repayment charges in the amount of approximately $98,000 be included in the annual Current Budget for the City of Pickering commencing in 2013 and continuing thereafter until the loan is repaid; 5. That the draft by-law attached to this report be enacted; and 6 City o2 Council Meeting Minutes � ;. .. Monday, July 9, 2012 7:30 PM • Council Chambers 07 6. That the appropriate City of Pickering Officials be authorized to take the necessary action to give effect hereto. Carried 2. Director, Community Services, Report CS 32-12 T-5-2012 Welrus Street— Road Reconstruction and Sewer Works Resolution # 98/12 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CS 32-12 of the Director, Community Services regarding the tender for Welrus Street — Road Reconstruction and Sewer Works be received; 2. That Tender No.T-5-2012 submitted by JCR Contracting Limited in the amount of $409,695.06 (HST included), and a net tender cost of$375,444.98 be accepted; 3. That the total gross project cost of$485,058 (HST included), including the tender amount and other associated costs, and the total net project cost of$445,750 (net of HST rebate) be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to fund the project as follows: a) that the sum of$266,903 be funded from the DC-City Share Reserve, as approved in the 2011 External Subdivision Capital Budget; b) that the sum of$88,968 be funded from the Development Charges — Roads and Related Reserve Funds, as approved in the 2011 External Subdivision Capital Budget; c) that the sum of$89,879 be funded by a contribution from the property owner; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 7 Ctrs cq Council Meeting Minutes Monday, July 9, 2012 01:1111110[ 7:30 PM • Council Chambers 0P 3. Director, Community Services Report CS 34-12 Municipal Streetlight Attachment Agreement -Veridian Connections • Resolution # 99/12 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CS 34-12 of the Director, Community Services regarding a Municipal Streetlight Agreement with Veridian Connections be received; and 2. That Council authorize the Mayor and Clerk to execute a Municipal Streetlight Attachment Agreement with Veridian Connections, in a form that is satisfactory to the Director, Community Services, the City Solicitor and the Director, Corporate Services and Treasurer. Carried 4. Director, Corporate Services & Treasurer, Report CST 21-12 Approval of Debt Financing and Internal Loans for Council Approved Capital Projects to be Undertaken During the Summer Recess of Council A question and answer period ensued. Resolution # 100/12 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CST 21-12 of the Director, Corporate Services & Treasurer regarding: a) approval of debt financing for the West Short Boulevard Road Improvements - Oklahoma Drive to Sunrise Avenue, Liverpool Road Reconstruction and Storm Sewer Work - Annland Street to Ilona Park Drive, and Architectural Services for the new Operations Centre projects to be undertaken during the summer recess of Council; and b) approval of internal loans for the Ultraviolet Disinfection System and Pipe Repairs-Dunbarton Pool, and Library-Radio Frequency Identification System (RFID) projects to be undertaken and awarded during the summer recess of Council be received. 8 Cif,/ 00 Council Meeting Minutes Teak Mr Monday, July 9, 2012 T -_ Mr 7:30 PM Council Chambers vU 2. That Council authorize the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of $330,000 for the West Short Boulevard Road Improvements - Oklahoma Drive to Sunrise Avenue as provided for in the 2011 Capital Budget be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years at a rate to be determined; b) the sum of$950,000 for the Liverpool Road Reconstruction and Storm Sewer Work - Annland Street to Ilona Park Drive to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years at a rate to be determined as provided for in the 2011 Capital Budget; c) the sum of$1,475,000 for the Architectural Services for the new Operations Centre as provided for in the 2012 Capital Budget be financed by the issuance of debentures by the Regional Municipality of Durham or an internal loan for a period not to exceed 20 years or from the proceeds of the sale of City owned land; d) the sum of up to $125,000 for the Ultraviolet Disinfection System and Pipe Repairs-Dunbarton Indoor Pool as provided for in the 2012 Capital Budget be financed by an internal loan for a period of up to 5 years or from other funds as are available at the discretion of the Director, Corporate Services & Treasurer; e) the sum of up to $250,000 for the Library-RFID as provided for in the 2012 Capital Budget be financed by an internal loan for a period of up to 5 years or from other funds as are available at the discretion of the Director, Corporate Services & Treasurer; f) the annual repayment charges in the amount of approximately $350,000 be included in the annual Current Budget for the City of Pickering commencing in 2013, continuing thereafter until the loans are repaid, and any financing costs be paid out of the Current Budget; and g) the Director, Corporate Services & Treasurer be authorized to take any actions necessary at his discretion in order to give effect to the foregoing including the issuance of internal loans in lieu of debt for any or all of the above projects; 9 Cat/ Council Meeting Minutes Monday, July 9, 2012 steam-tor 7:30 PM Council Chambers 10 3. That the Director, Corporate Services & Treasurer be authorized to provide any additional funding required from sources available through the 2012 Budgets and in the Financial Control Policy; • 4. That the draft by-laws attached to this report be enacted; and 5. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect hereto. Carried (IX) By-laws 7228/12 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7229/12 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the. jurisdiction of the City of Pickering and on private and municipal property. 7230/12 Being a by-law to authorize the supply and delivery of one new 55 Foot Aerial Quint Fire Truck in the City of Pickering and the issuance of debentures in the amount of$680,000. 7231/12 Being a by-law to authorize the issuance of debentures in the amount of $330,000 for the West Shore Boulevard Road Improvements — Oklahoma Drive to Sunrise Avenue project in the City of Pickering. 7232/12 Being a by-law to authorize the issuance of debentures in the amount of $950,000 for the Liverpool Road Reconstruction and Storm Sewer Work — Annland Street to Ilona Park Drive project in the City of Pickering. 7233/12 Being a by-law to authorize the issuance of debentures in the amount of $1,475,000 for the Architectural Services for the new Operations Centre in the City of Pickering. 7234/12 Being a by-law to dedicate that part of Lot 3, Plan 282, Pickering, being Part 73, Plan 40R-25121 as public highway (Rockwood Drive). 7235/12 Being a by-law to appoint Ryan Janes as a Municipal Law Enforcement Officer for the Purpose of Enforcing the by-laws of The Corporation of the City of Pickering. 10 Citg.00 Council Meeting Minutes Monday, July 9, 2012 _ �� _�� 7:30 PM Council Chambers 11 7236/12 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 6539/05 as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 27, Range 3, Broken Front Concession, City of Pickering (A10/11). Resolution # 101/12 Moved by Councillor Dickerson Seconded by Councillor McLean That leave be granted to introduce By-law Nos. 7228/12 through 7236/12. Carried (X) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 102/12 Moved by Councillor O'Connell Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual. Carried a) Confidential Report CAO 14-12 Code of Conduct & Appointment of Integrity Commissioner Resolution # 103/12 Moved by Councillor O'Connell Seconded by Councillor McLean That the recommendation considered at the Closed Meeting of Council confirming the appointment of Suzanne Craig as the City of Pickering Integrity Commissioner be approved. Carried 11 City 00 Council Meeting Minutes Monday, July 9, 2012 .31411 7:30 PM Council Chambers 12 Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] (XI) Other Business 1. Councillor O'Connell requested that the City Clerk resend the Notice of Motion regarding cell tower guidelines to MP Corneliu Chisu. 2. The Chief Administrative Officer was requested to action the following; a) Councillor O'Connell requested that staff follow up with respect to a request made by Abbeylawn Manor regarding a fence on their property that is owned by the TRCA. Councillor O'Connell advised that the fence is in disrepair and that the Customer Care Centre has made three attempts to contact the TRCA, to no avail. b) Councillor McLean requested that the pathway at Valley Farm Road and Finch Avenue be assessed to determine if it poses a hazard for pedestrians. c) Councillor McLean requested that the on street parking at Brockridge Park and Centennial Park be assessed to determine if additional parking is required. d) Councillor McLean questioned how often the volleyball court at the Waterfront is cleaned and how often the pathway is swept. (XII) Confirmation By-law By-law Number #7237/12 Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of July 9, 2012. (XIII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Rodrigues That the meeting be adjourned at 8:30 pm. Carried 12 Cif Council Meeting Minutes ' ' Monday, July 9, 2012 P SONIME 7:30 PM Council Chambers 13 Dated this 9th day of July, 2012. Mayor David Ryan Debbie Shields City Clerk 13 Citq o Planning & Development 141 =- Committee Meeting Minutes I SONOE Tuesday, September 4, 2012 7:00 pm — Council Chambers 1 4 Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - Director, Corporate Services & City Solicitor D. Shields - City Clerk C. Rose - Manager, Policy R. Pym - Principal Planner— Development Review D. Wylie - Senior Planner— Policy (I) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Catherine Rose, Manager, Policy gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Official Plan Amendment Application OPA 12-001/P Zoning By-law Amendment Application A 1/12 Cambridge Centre Village Inc. 1473, 1475 & 1485 Whites Road (Part of Lot 29, Range 3 B.F.C.) (Part Lots 1, 2, 3, Registered Plan 456), City of Pickering 1 City no Planning & Development Committee Meeting Minutes [ettl—o[ Tuesday, September 4, 2012 7:00 pm — Council Chambers Chair: Councillor Ashe 1 5 A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted applications. Deborah Wylie, Senior Planner— Policy provided an overview of the applications. She indicated the applications were to permit a proposed 228 unit, rental apartment building. She stated that the proposed apartment is a multi-level, "T" shaped building featuring 3, 6 and 9 storeys fronting on Whites Road. Ms. Wylie outlined the considerations of the City of Pickering in determining the acceptability of this application. • Glen Gange, the representative for the applicant appeared before the Committee in support of the applications. He noted that there have not been rental apartments built in the Municipality in a long time and believes that there is a need for rental apartments in Pickering. Mr. Gange stated that the apartments would be upscale apartment rentals, geared to professionals or seniors and would not be geared to low income families. He stated that the 16 floor section of the building would take up a very small area of the site. He also noted that there was an opportunity to make a play area for children on the outdoor landscaping site. Sylvia Spencer, 771 Sheppard Ave, appeared before the Committee in opposition to the applications. Ms. Spencer lives near the application and expressed her concerns with the applications which include traffic concerns, lack of trespassing measures, policing on Regional Roads, verbal and physical conflicts, noise, wildlife, directional flows of headlights, vehicle fumes, and a lack of solar power interest. Ms. Spencer • suggests a maximum of 6 stories, a park for children, limited commercial zones and increased traffic control. John Harvey, 735 Sheppard Ave., Unit 56, appeared before the Committee in opposition to the applications. He stated that the residents of 735 Sheppard Ave had submitted a petition noting their concerns. He stated that the site was too small for the proposed size of the development and feels it is not compatible with the neighbourhood. He also noted that rental apartment buildings created a drop in property values. He noted that if the applicant built a similar development to where he lived it would be more compatible and the City would receive more money in • property taxes. Mr. Harvey noted his concerns with the proposed parking allotment, . the increased traffic the development would cause and that the building would block the sun from his building (shadowing issues). Peggy Bosch, 735 Sheppard Ave., Unit 17, appeared before the Committee in opposition to the applications. She stated that the traffic study that was conducted was understated and felt the study was not completed at the right times. She noted that Whites Road and Kingston Road are already at capacity regarding traffic flows and felt that the developments egress suggestion onto Delta Blvd would severely 2 • City 4 ==k Planning & Development • °- Committee Meeting Minutes 1001011101 Tuesday, September 4, 2012 1 7:00 pm — Council Chambers Chair: Councillor Ashe impact that road. Ms. Bosch also noted that the traffic impact study should not rely on people taking public transit as most people drive. Gabriel Nazar, 757 Sheppard Ave., appeared before the Committee in opposition to the applications. Mr. Nazar noted that the main reason he moved from Toronto was to get away from rental apartment buildings. He noted his concerns with the traffic flow and the additional traffic the development would create. He stated that Whites Road is already at capacity for traffic and felt the traffic study was not completed at the right times to get the full effect of the amount of traffic on the roads in the area. He also stated that the development did not comply with Pickering's design development guidelines. Glen Gange, representative for the applicant appeared before the Committee to reply to resident concerns and answer questions. He requested that the applicant be supplied with a copy of the petition and also requested Ms. Spencer's speaking notes. He noted that the meeting the applicant held for the public was not well attended by residents in the area. He also noted that the shadow reviews completed suggested most of the shadowing already existed. He stated that the traffic study was conducted with data from the Region of Durham and by a professional traffic consultant. 2. Zoning Amendment Application A 4/12 Tristar Management Corp. (2206211 Ontario Inc.) 760-770 Kingston Road (Part Lot 28, Range 3, Broken Front Concession), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner— Development Review provided an overview of zoning amendment application A 4/12. He indicated the application was to zone and develop a commercial plaza containing two single storey buildings with an approximate total gross floor area of 11,600 square metres. Steve Boseovski, the applicant appeared before the Committee to answer any questions. He also indicated that Tristar Management Corporation was having some issues with an agreement between Tristar and Whiteside Properties regarding shared access. Mr. Boseovski is hoping that they can work with the City to resolve this issue. • 3. • Crtq _; Planning & Development p — - Committee Meeting Minutes Tuesday, September 4, 2012 7:00 pm — Council Chambers Chair: Councillor Ashe ? 7 John Ibbetson, 787 Sheppard Ave, appeared before the Committee and noted his concerns regarding the public access routes on the property. He stated that he did not feel it was a safe site for pedestrians through the site because of the traffic flow. He noted that he felt there would be too many cars and trucks to flow safely through the site. Bonnie Huckstep, 765 Sheppard Ave, appeared before the Committee and noted her concerns with the public access at the back of the property and felt it was unsafe. She stated that she did not like the fact that there would be people walking around at the back of her property. She also noted her concerns with the lighting on the property and stated she did not want to see the trees taken down. David Stevenson, 106 Scarboro Ave., Toronto, a representative for Kingsway Property, appeared before the Committee and noted that they have approached the applicant to have an easement approved. Gabriel Nazar, 757 Sheppard Ave., appeared before the Committee and noted his concern with the re-alignment of the creek and also wanted the trees to be preserved. He noted that he did not want to see another commercial development where cars and kids could hangout and party. He also noted he did not like the backdoor exits and stated he would like to see exits right onto the main corridors. Tricia Harvey, 735 Sheppard Ave., Unit 56, appeared before the Committee to note her concerns with the re-alignment of the creek and questioned how they could bury or stop up the creek. Sylvia Spencer, 771 Sheppard Ave, appeared before the Committee in opposition to the application. Ms. Spencer discussed her concerns with safety issues, environmental issues, noise issues and potential lack of privacy. John Harvey, 735 Sheppard Ave., Unit 56, appeared before the Committee and noted his concerns regarding traffic and traffic flows from the site. Michael Bosch, 735 Sheppard Ave., appeared before the Committee and stated his concerns with the additional traffic and the impact on Delta Blvd. that the traffic will create. Anita Nazar, 757 Sheppard Ave., appeared before the Committee and stated that she was concerned with the proposed laneway behind the property. She also noted her concerns with the lighting of the site and the additional noise. 4 Cut Planning & Development Committee Meeting Minutes s;� v yr Tuesday, September 4, 2012 7:00 pm — Council Chambers 1 8 Chair: Councillor Ashe (III) Planning & Development Reports 1. Director, Planning & Development, Report PD 15-12 Request for Council's Permission to Develop Lands through Land Severance Highglen Homes 558-562 Rosebank Road (Part Lot 94, Plan 350, Part 3, Plan 40R-7465), City of Pickering Recommendation Moved by Councillor Pickles Seconded by Councillor Dickerson That the request made by Highglen Homes, to permit the division of the subject lands being Part Lot 94, Plan 350, Part 3, Plan 40R-7465 (municipally known as 558-562 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. Carried (IV) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act an In Camera meeting of the Planning & Development Committee was held prior to the regularly scheduled meeting. Moved by Councillor Dickerson Seconded by Councillor Pickles That the Committee go In Camera in accordance with the provisions of the Municipal Act for the purpose of receiving advice that is subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City. Carried 1. Verbal Update From the City Solicitor Re: Emery Homes Glendale Limited OMB Appeal Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] The Planning & Development Committee resumed into open session. 5 City oil A Planning & Development 1-1 Committee Meeting Minutes EGOI Tuesday, September 4, 201.2 7:00 pm — Council Chambers Chair: Councillor Ashel 9 (IV) Other Business • 1) The Chief Administrative Officer was requested to action the following; a) Councillor Rodrigues requested that staff investigate the process when work is being completed near Natural Heritage Systems. He requested that letters be submitted with information on who is doing the work and what is being done and also that the area be clearly marked. 2) Councillor Pickles provided notice that he would be bringing the following Notices of Motion to the September Council Meeting: - Traffic Speeds on Valley Farm Road and Glenanna Road - Grant to Royal Canadian Legion - Grant to Claremont Mason Lodge (V) Adjournment The meeting adjourned at 9:45 pm. 6 city of Special Council Meeting Minutes , — : Monday, September 10, 2012 x[0110{11DC 6:45 pm Main Committee Room/Council Chambers Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development P. Bigioni - Director, Corporate Services & City Solicitor L. Harker - Coordinator, Records & Elections (I) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution #104/12 Moved by Councillor Dickerson Seconded by Councillor Rodrigues An In Camera meeting of the Council has been scheduled in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried 1. Verbal Update from the City Solicitor Re: Emery Homes Glendale Limited OMB Appeal General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] 1 • • Carr el) ry Special Council Meeting Minutes Monday, September 10, 2012 =tip®ice [0�/ NIV[ 6:45 pm Main Committee Room/Council Chambers 21 Resolution # 105/12 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council rise into open session of Council. Carried Resolution # 106/12 Moved by Councillor Ashe Seconded by Councillor Pickles That the recommendation considered at the Special In Camera Council meeting be approved. Carried on a Recorded Vote as Follows Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan (III) Confirmatory By-law By-law Number 7238/12 ' Councillor Dickerson, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting and Special Meeting of Council of September 10, 2012. Carried • 2 Cif .1 Special Council Meeting Minutes Monday, September 10, 2012 BON I t 6:45 pm 2 Main Committee Room/Council Chambers (IV) Adjournment • The meeting adjourned at 7:05 pm. Dated this 10th day of September, 2012 Mayor David Ryan Paul Bigioni (Acting) City Clerk 3 • citq of a Executive Committee Meeting Minutes l-SS11a I[ Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 2 3 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: P. Bigioni - Director, Corporate Services & City Solicitor • E. Buntsma - Director, Community Services R. Holborn - Division Head, Engineering Services S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief L. Harker - Coordinator, Records & Elections (I) Matters for Consideration 1. Director, Community Services, Report CS 07-12 Don Beer Arena Snack Bar Concession -Pickering Hockey Association Licence Renewal Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 07-12 of the Director, Community Services regarding the Pickering Hockey Association Lease Renewal be received; and 1 citq Executive Committee � � Meeting Minutes 1101301117K Monday, September 10, 2012 7:05 pm - Council Chambers 2 Q. Chair: Councillor Dickerson 2. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. Carried 2. Director, Community Services, Report CS 15-12 Emerald Ash Borer (EAB) A question and answer period ensued. Recommendation Moved by Councillor O'Connell . Seconded by Councillor McLean 1. That Report,CS 15-12 of the Director, Community Services concerning the Emerald Ash Borer be received; 2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in managing the Emerald Ash Borer (EAB); 3. That funding of $300,000 yearly be provided for an ongoing program to be included in future capital budget plans for the purposes of EAB Management; 4. That City staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; 5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP and Federal MP, with a request seeking support for Provincial and Federal funding assistance. Carried 3. Director, Community Services, Report CS 40-12 Continued Funding for Environmental Stewardship Pickering (ESP) A question and answer period ensued. 2 Cary co A Executive Committee Meeting Minutes KO&NVr Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson i 5 Recommendation Moved by Mayor Ryan Seconded by Councillor Pickles 1. That Report CS 40-12 of the Director, Community Services regarding continued funding for Environmental Stewardship Pickering (formerly the Healthy Neighbours Program) to provide environmental leadership training, event support and volunteer opportunities be received; 2. That Council endorse continued participation in the Environmental Stewardship Pickering Program; 3. That Council consider extending the existing annual grant to Toronto and Region Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5 year commitment) during 2013 budget deliberations; 4. That Council authorize the appropriate City officials to bring this forward in 2013. Carried 4. Director, Community Services, Report CS 41-12 Tender No. T-16-2012 -Dixie Road Streetlight Replacement Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 41-12 of the Director, Community Services regarding the tender for the Dixie Road Streetlight Replacement project be received; 2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of $162,656.32 (HST included), be accepted; 3. That the total gross project cost of$221,416.32 (HST included), including the tender amount and other associated costs, and the total net project cost of $199,392.25 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to increase the finance from the Federal Gas Tax, as provided for in the 2011 approved Streetlight Capital Budget from $90,000.00 to $199,392.25; and 3 Cat' 4 Executive Committee ■ ' Meeting Minutes I IC 'I 1 G Monday, September 10, 2012 7:05 pm - Council Chambers 2 6 Chair: Councillor Dickerson 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Community Services, Report CS 43-12 Pickering Recreation Complex Arena Concession Licence Agreement -Request for Proposal No. RFP-5-2012 A question and answer period ensued. Recommendation • Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 43-12 of the Director, Community Services regarding the Pickering Recreation Complex Arena Concession Licence Agreement be received; 2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena be accepted; 3. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor. Carried 6. • Director, Community Services, Report CS 45=12 City of Pickering Comments on the Regional Cycling Plan Review Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 45-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Council advise Regional Council that it supports: 4 City of Executive Committee iii Meeting Minutes 111141 Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 2 7 • a) the proposed Primary Cycling Network as set out in Attachment#2 to Report CS 45-12; b) the proposed Cycling Treatment Types as set out in Attachment #5 to Report CS 45-12 subject to incorporating the treatment types for Regional Roads in Seaton as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA for the Central Pickering Development Plan; c) the Region's proposed funding change for paved shoulders on Regional Roads from the former 50/50 cost sharing arrangement with the area municipalities, to the Region now being 100% responsible for the capital construction costs for all on-road cycling facilities and paved shoulders on Regional Roads; d) the Region continuing its practice of being 100% responsible for maintenance of all on-road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; 3. That Council request Regional Council to: a) dedicate a minimum of$500,000 annually from its Roads Capital Program to fund the construction, repair, maintenance, monitoring and promotion of the Regional Cycling Plan; b) revise its practice where the Region is only responsible for providing the platform for multi use paths within Regional Road rights-of-way, such that it also be responsible for 50/50 cost sharing with area municipalities for constructions costs (i.e. granular and asphalt), signage, marking and other amenities; c) include a revision to the current Regional policy such that the implementation of the Regional Cycling Plan is not confined strictly to correspond with road construction projects, but rather be prioritized and constructed, as appropriate, to close gaps and facilitate key connections along road segments that are not necessarily due for reconstruction; d) direct Regional staff to prepare a more detailed phasing program, in 5 year increments, for the 2017-2032 time frame; and 4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. Carried 5 City oit, Executive Committee Meeting Minutes Itjai er Monday, September 10, 2012 7:05 pm - Council Chambers 2 8 Chair: Councillor Dickerson 7. Director, Corporate Services & Treasurer, Report CST 22-12 2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation Moved by Councillor O'Connell • Seconded by Councillor McLean 1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12, 2012; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 8. Director, Corporate Services & Treasurer, Report CST 23-12 2011 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Recommendation - Moved by Councillor O'Connell Seconded by Councillor McLean That Report CST 23-12 of the Director, Corporate Services & Treasurer be received for information. Carried 6 city O, = Executive Committee Meeting Minutes OM WI - Monday, September 10, 2012 7:05 pm - Council Chambers Chair: Councillor Dickerson 2 9 9. Director, Corporate Services & Treasurer, Report CST 24-12 Repealing of Debenture By-laws Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CST 24-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the Draft By-law attached be passed. Carried 10. Director, Corporate Services &.Treasurer, report CST 25-12 Cash Position Report as at June 30, 2012 Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean It is recommended that Report CST 25-12 from the Director, Corporate Services & Treasurer be received for information. Carried 11. Director, Corporate Services & Treasurer, Report CST 26-12 Tender/Contract Approval -Council's Summer Recess Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CST 26-12 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being, Request for Proposal No. RFP-1-2012 Architectural & Engineering Design 7 • City vq L Executive Committee • '� ,, 4 Meeting Minutes ��-��' Monday, September 10, 2012 7:05 pm - Council Chambers 3 0 Chair: Councillor Dickerson Services New Operations Centre, Tender No. T-2-2012 Liverpool Road Reconstruction, Tender No. T-7-2012, Supply and Installation of Sports Field Lighting Dunmoore Park Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and Purchase of Print Management Software. Carried 12. Director, Corporate Services & Treasurer, Report CST 27-12 Write-off of Fire Services Costs Associated with the Claremont General Store Fire Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be received; and, 2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung in the amount of $13,750.99 and accumulated interest of$2,853.18 be written off in 2012; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. • • Carried (II) Other Business 1) Councillor Rodrigues requested that the City monitor the shark fin ban human rights complaint that is ongoing in the City of Toronto. (III) Adjournment The meeting adjourned at 7:50 pm. . 8 Cali 31 PICKERING September 18, 2012 Committee Reports a) Report PD 06-2012 of the Planning & Development P & D Pages Director, Planning & Development, Report PD 15-12 32-37 Request for Council's Permission to Develop Lands through Land Severance Highglen Homes 558-562 Rosebank Road (Part Lot 94, Plan 350, Part 3, Plan 40R-7465), City of Pickering Recommendation That the request made by Highglen Homes, to permit the division of the subject lands being Part Lot 94, Plan 350, Part 3, Plan 40R-7465 (municipally known as 558-562 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. • Cite, o0 32 September 18, 2012 PICKERING Committee Reports b) Report EC 07-2012 of the Executive Committee Executive Pages 1. Director, Community Services, Report CS 07-12 1-10 Don Beer Arena Snack Bar Concession -Pickering Hockey Association Licence Renewal Recommendation 1. That Report CS 07-12 of the Director, Community Services regarding the Pickering Hockey Association Lease Renewal be received; and 2. That the Mayor and the City Clerk be authorized to execute a renewal Concession Licence Agreement to permit the Pickering Hockey Association to continue to operate the snack bar concession facility at Don Beer Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor, with the option of mutually extending this licence agreement for a further two years. 2. Director, Community Services, Report CS 15-12 11-19 Emerald Ash Borer (EAB) Recommendation 1. That Report CS 15-12 of the Director, Community Services concerning the Emerald Ash Borer be received; 2. That Council review and endorse EAB Strategy No. 2 as outlined in this report in managing the Emerald Ash Borer (EAB); 3. That funding of $300,000 yearly be provided for an ongoing program to be included in future capital budget plans for the purposes of EAB Management; 4. That City staff release a further information package for the purposes of educating and notifying our residents of this insect and its effect on Ash trees within the municipality; 5. That a letter from Mayor and Council, be forwarded to the Local Provincial MPP and Federal MP, with a request seeking support for Provincial and Federal funding assistance. 33 3. Director, Community Services, Report CS 40-12 20-34 Continued Funding for Environmental Stewardship Pickering (ESP) Recommendation 1. That Report CS 40-12 of the Director, Community Services regarding continued funding for Environmental Stewardship Pickering (formerly the Healthy Neighbours Program) to provide environmental leadership training, event support and volunteer opportunities be received; 2. That Council endorse continued participation in the Environmental Stewardship Pickering Program; 3. That Council consider extending the existing annual grant to Toronto and Region Conservation Authority in the amount of $25,000 for the period of 2013 - 2017 (5 year commitment) during 2013 budget deliberations; 4. That Council authorize the appropriate City officials to bring this forward in 2013. 4. Director, Community Services, Report CS 41-12 35-43 Tender No. T-16-2012 -Dixie Road Streetlight Replacement Recommendation 1. That Report CS 41-12 of the Director, Community Services regarding the tender for the Dixie Road Streetlight Replacement project be received; 2. That Tender No.T-16-2012 submitted by Fellmore Electrical, in the amount of $162,656.32 (HST included), be accepted; 3. That the total gross project cost of$221,416.32 (HST included), including the tender amount and other associated costs, and the total net project cost of $199,392.25 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to increase the finance from the Federal Gas Tax, as provided for in the 2011 approved Streetlight Capital Budget from $90,000.00 to $199,392.25; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Community Services, Report CS 43-12 44-62 Pickering Recreation Complex Arena Concession Licence Agreement -Request for Proposal No. RFP-5-2012 3 4 Recommendation 1. That Report CS 43-12 of the Director, Community Services regarding the Pickering Recreation Complex Arena Concession Licence Agreement be received; 2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena be accepted; 3. That the Mayor and the City Clerk be authorized to execute a Concession Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the concession facility at Pickering Recreation Complex Arena from September 1, 2012 to April 30, 2015 that is in the form and substance acceptable to the Director, Community Services and the City Solicitor. 6. Director, Community Services, Report CS 45-12 63-79 City of Pickering Comments on the Regional Cycling Plan Review Recommendation 1. That Report CS 45-12 of the Director, Community Services regarding the Regional Cycling Plan Review be received; 2. That Council advise Regional Council that it supports: a) the proposed Primary Cycling Network as set out in Attachment#2 to Report CS 45-12; b) the proposed Cycling Treatment Types as set out in Attachment #5 to Report CS 45-12 subject to incorporating the treatment types for Regional Roads in Seaton as shown on the Cycling and Pedestrian Facilities Map in the Regional Class EA for the Central Pickering Development Plan; c) the Region's proposed funding change for paved shoulders on Regional Roads from the former 50/50 cost sharing arrangement with the area municipalities, to the Region now being 100% responsible for the capital construction costs for all on-road cycling facilities and paved shoulders on Regional Roads; d) the Region continuing its practice of being 100% responsible for maintenance of all on-road cycling facilities and paved shoulders on Regional Roads that form part of the Primary Cycling Network; 3. That Council request Regional Council to: a) dedicate a minimum of$500,000 annually from its Roads Capital Program to fund the construction, repair, maintenance, monitoring and promotion of . the Regional Cycling Plan; b) revise its practice where the Region is only responsible for providing the platform for multi use paths within Regional Road rights-of-way, such that • 35 it also be responsible for 50/50 cost sharing with area municipalities for constructions costs (i.e. granular and asphalt), signage, marking and other amenities; c) include a revision to the current Regional policy such that the implementation of the Regional Cycling Plan is not confined strictly to correspond with road construction projects, but rather be prioritized' and constructed, as appropriate, to close gaps and facilitate key connections along road segments that are not necessarily due for reconstruction; d) direct Regional staff to prepare a more detailed phasing program, in 5 year increments, for the 2017-2032 time frame; and 4. Further, that the City Clerk forward a copy of Report CS 45-12 to the Regional Municipality of Durham and all local municipalities in Durham Region. 7. Director, Corporate Services & Treasurer, Report CST 22-12 80-85 2012 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation 1. That Report CST 22-12 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to issue the final 2012 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 12, 2012; 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CST 23-12 86-146 2011 Municipal Performance Measurement Program — Provincially Mandated Public Reporting of Performance Measures Recommendation That Report CST 23-12 of the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 24-12 147-149 3 6 Repealiriq of Debenture By-laws Recommendation 1. That Report CST 24-12 of.the Director, Corporate Services & Treasurer be received; and, 2. That the Draft By-law attached be passed. 10. Director, Corporate Services & Treasurer, report CST 25-12 150-160 Cash Position Report as at June 30, 2012 Recommendation It is recommended that Report CST 25-12 from the Director, Corporate Services & Treasurer be received for information. 11. Director, Corporate Services & Treasurer, Report CST 26-12 161-236 • Tender/Contract Approval -Council's Summer Recess Recommendation 1. That Report CST 26-12 of the Director, Corporate Services & Treasurer regarding tender and contract approvals during Council's Summer Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' summer recess being, Request for Proposal No. RFP-1-2012 Architectural & Engineering Design Services New Operations Centre, Tender No. T-2-2012 Liverpool Road Reconstruction, Tender No. T-7-2012, Supply and Installation of Sports Field Lighting Dunmoore Park Softball Field #1, Tender No. T-14-2012 Rosebank South Park Landscape Construction, Tender No. T-18-2012, West Shore Boulevard Road Improvements and Provincial Vendor of Record (VOR) - Ricoh Print Management Proposal and Purchase of Print Management Software. 12. Director, Corporate Services & Treasurer, Report CST 27-12 237-238 Write-off of Fire Services Costs Associated with the Claremont General Store Fire Recommendation 1. That Report CST 27-12 of the Director, Corporate Services & Treasurer be received; and, 37 2. That the outstanding amount receivable from Seongmin Park & Kyungjoo Sung in the amount of$13,750.99 and accumulated interest of$2,853.18 be written off in 2012; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. City 00 = . I IL- -__ 33 8 TilEM- KE September 18, 2012 • NEW AND UNFINISHED BUSINESS PAGES 1. Director, Planning & Development, Report PD 13-12 40-70 Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands [At the June 18, 2012 Council meeting, the matter of Report PD 13-12 was deferred in order for the City to defer any action regarding the six heritage properties under this program for a period of three months to allow staff to pursue further discussions with Transport Canada. [Refer to the attached memorandum dated September 10, 2012 with respect to this matter] Recommendation 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of$55,000 and other related costs of $9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize 3 9 staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 2. Director, Community Services, Report CS 47-12 71-78 Tender for Asphalt and Concrete Repairs -Tender No. T-24-2012 Recommendation 1. That Report CS 47-12 of the Director, Community Services regarding the Tender for Asphalt and Concrete Repairs be received; 2. That Tender No. T-24-2012 as submitted by Ore Construction Ltd. for Asphalt and Concrete Repairs in the total tendered amount of$372,924.86 (HST included) and a net cost of$335,830.39 be accepted; 3. That the total gross project cost of$387,841 (HST included), including the tender amount and other associated costs and the total net project cost of $349,263 be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) that the sum of$85,740, as provided for in the 2012 approved Current and Capital Budgets be funded from property taxes; b) that the sum of$142,341, as provided for in the 2012 approved Current Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from Federal Gas Tax grant; c) that the sum of$11,235, as provided for in the 2012 approved Capital Budget for Property Maintenance be funded by a transfer from the Rate Stabilization Reserve; d) that the sum of$18,605, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; e) that the sum of$91,342 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. city oil 4 fl Memo Nicommtivi To: Mayor Ryan and September 10, 2012 Members of Council From: Everett Buntsma Director, Community Services Neil Carroll Director, Planning & Development Kyle Bentley Chief Building Official Copy: Chief Administrative Officer Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands At the June 18, 2012 Council meeting, Planning & Development Report PD 13-12 was brought before Council, which contained a series of recommendations respecting six heritage listed buildings located on Federal Lands. Refer to the attached excerpt of Resolution #85/12 from the corresponding meeting minutes. Resolution #86/12 received Report PD 13-12 for information, but deferred any action on the six heritage listed properties in order for staff to engage local interest groups to identify whether or not there was any third party interest in repairing and using one or more of these buildings at their current location. Some additional security and leasing costs were incurred through the deferral of this matter by Council, however, these costs are covered through under expenditures in the Planning & Development Department. Over the past three months, Community Services staff has sent out written communication, in the form of a letter with an information package, to a number of non-profit organizations within Pickering. Refer to the attached September 6, 2012 letter for a summary of staff efforts in this regard. Staff has determined that there is no community group interest to undertake the restoration and use of any of these existing buildings. Based on the response received from the community groups, and in consideration of the previous assessment of these six heritage-listed buildings, staff recommends that Council approve the original recommendations identified in report PD 13-12. Additional time may be required beyond the December 31, 2012 time frame stated in Report PD 13-12 to complete the building relocation for the Craftsman Cottage at 3570 Brock Road, depending on the timing of required approvals. However, we anticipate that Transport Canada will be willing to allow additional time to facilitate confirmed relocation efforts. 7:;er KB:jf Attachments / 41 Excerpts from City o� Council Meeting Minutes 6 Monday, June 18, 2012 lVC 7:30 PM Council Chambers (VII) New and Unfinished Business 2. Director, Planning & Development, Report PD 13-12 Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands A detailed discussion ensued with concerns raised regarding the structures being moved out of the City of Pickering and the lack of time for the public to review this report. Concerns were also noted with respect to the responsibility of the Federal Government to maintain-these structures. It was noted that the City of Brampton currently has a policy in place to prevent homes from being derelict and it was suggested staff look into this. It was also questioned whether any other alternatives existed for these buildings as well as the possibility of requesting a further extension from Transport Canada. Discussion also ensued on the costs involved for security and insurance with retaining the structures in their current location. Staff noted the significant restoration costs involved should the City of Pickering pursue the restoration of these buildings. It was further questioned what the position of the local Members of Parliament were , and whether they had responded to correspondence sent from the City of Pickering on this matter. Resolution #85/12 Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of$55,000 and other related costs of $9,600 as indicated in this report. Excerpts from City Council Meeting Minutes Monday, June 18, 2012 4 2 7:30 PM Council Chambers 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried as Amended later in the meeting (Refer to following Motion) Resolution #86/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the main motion be amended to read as follows; 1. That Report PD 13-12 be received for information; and 2. That the City defer any action regarding the six heritage properties under this program for a period of three months to allow staff to pursue further discussions with Transport Canada. Carried as amended on a Recorded Vote as Follows Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor Pickles Mayor Ryan Councillor Rodrigues 43 Cal oil i M e m o To: Stephen Reynolds September 6, 2012 Division Head, Culture & Recreation From: Marisa Carpino Manager, Culture & Recreation Copy: (Acting) Supervisor, Culture & Recreation Subject: Heritage Properties - File: 0-8200-001-11 In recent months, Culture & Recreation staff prepared an information package that profiled 5 heritage properties located on Federal Lands in north Pickering. The properties included the Craftsman Cottage on Brock Road, 2 1/2 Storey Brick House on Brougham Road, Brophie House on Brock Road, Altona School House on Sideline 30 and 1 1/2 Storey Red Brick Building on Highway 7. The information package features a photograph and description of the building along with a brief conditions report and estimated cost to repair the building's structure, mechanical and electrical. On July 27, 2012, the information package with cover letter was mailed to a select group of 45 community organizations that serve Pickering. The organizations included sport groups, art/culture/heritage associations, churches and service groups. As per the cover letter, each organization was asked if they had an interest in repairing in situ any of the 5 heritage properties for the institutional or commercial use of their organization. The deadline for interested parties to respond was August 24, 2012. Culture and Recreation staff received one expression of interest from Giovanni Conte, President, Pickering/Ajax Italian Social Club. The Pickering/Ajax Italian Social Club was interested in the 1 1/2 Storey Red Brick Building located at 1607 Highway 7 in Brougham. However, during further discussions with city staff, Giovanni Conte determined that the renovations and capital costs to bring the building up to standard would be too onerous for the Club to undertake and they rescinded their interest in the property. Please find attached a copy of the cover letter and information package for your review. :mc Attachments A A 1 Master Distribution List 2 3 Company 4 PESCA- Pickering East Shore Community Association 5 Altona Road Community Church 6 Amberlea Presbyterian Church 7 Apostolic Pentecostal Church 8 Arms of Jesus Childrens Mission 9 Bayfair Baptist Church 10 Claremont United Church 11 Devi Mandir- Satya Sanatan Dharma Cultural Sabha 12 Dunbarton Fairport United Church 13 Holy Redemer Church 14 Kingdom Hall 15 Peace Lutheran Church 16 Pickering Community Baptist Church 17 Pickering Islamic Centre 18 Pickering Pentecostal Church 19 Revivaltine Tabernacle Worldwide Ministries Durham 20 St Isaac Joques Church 21 St. Martins Anglican Church 22 St. Paul On The Hill 23 Durham Tamil Association 24 Tamil Cultural &Academic Society of Durham 25 Pickering/Ajax Italian Social Club • 26 Hispanic-Canadian Alliance of Ontario 27 Indo-Canadian Cultural Association 28 Pickering Caribbean Canadian Cultural Association 7--26 Pickering Community Concert Band 30 Pickering Historical Society 31 Pickering Horticultural Society 32 Pickering Museum Village Foundation 33 Pickering Naturalists 34 PineRidge Arts Council 35 856 Pickering Kinsmen Royal Canadian Air Cadets 36 Community Development Council Durham 37 Canadian Progress Club Durham Region Women 38 Canadian Progress Club Durham South 39 Kinsmen & Kinette Club of Pickering 40 Knights of Columbus 41 Navy League & Sea Cadets 42 Order of the Eastern Star, Ontario Chapter#227 43 Pickering Royal Canadian Army Cadets#2525 44 Rotary Club of Pickering 45 Pickering Soccer Club 46 Pickering Softball Association 47 Pickering Dolphins Football 48 Pickering Baseball Association 4 5 • July 27, 2012 Name Address Pickering, ON Postal Code Subject: Heritage Properties - File: A-8200-001-12 In recent months, the City of Pickering negotiated leases with Transport Canada for nine heritage properties located on Federal Lands in north Pickering that were slated for demolition. Since that time, private citizens have expressed an interest in relocating two of the nine homes to private lands. Two other homes did not receive public interest and are currently not under consideration for restoration/repair or relocation. And unfortunately, one heritage property is beyond repair and not viable for restoration or relocation. At this time, the City of Pickering is reaching out to our community partners to determine if there is an interest to repair any of the remaining four heritage properties in situ as well as a fifth heritage property that has recently been identified for consideration. Attached you will find a summary of the five properties for your consideration and the estimated cost to repair these respective properties. These properties are not to be restored/repaired for residential purposes but for commercial or institutional use by respective community organizations. The exact cost to repair these properties may vary depending on the intended use of the property. The commitment of an interested Community Partner would include the costs to repair/restoration and a sub-lease agreement with the City of Pickering for the respective property. The City of Pickering will manage and oversee the property repairs and restorations. Heritage Properties July 27, 2012 Page 2 Pickering Council and Staff can appreciate that this request of our Community Partners is significant and unprecedented but we are committed to explore every opportunity to save Pickering's cherished and irreplaceable heritage properties. As highlighted during our Bicentennial Celebrations and throughout our 200 year history, this community is built on the contributions and support of our community partners. If your organization is interested in discussing this opportunity or have any questions, please contact Jody Morris, (Acting) Supervisor, Culture & Recreation by August 24, 2012 at 905.420.4660 ext. 3601 or jmorris @pickering.ca. We look forward to hearing from you. Yours truly Marisa Carpino Manager, Culture & Recreation Attachments :mc Copy: Director, Community Services Division Head, Culture & Recreation (Acting) Supervisor, Culture & Recreation (Ay 7 r:Pickering Heritage Buildings,,! Leasing Opportunity Craftsman Cottage �' v ,w. Built: 1920-1940 t _ i Address: 3570 Brock Road, Brougham,Ontario it Building details: White frame bungalow, some original detail This building is located at 3570 Brock Road in the village of Brougham, on the west side of Brock Road, south of Highway 7. The building is a single storey wood framed and aluminum clad cottage with a full basement. Of interest is an ornately detailed front porch with architectural woodwork and trim on the east side of the building, the original wood window in the attic and stone foundations. The interior of the building includes some detailed trim and mouldings. The site includes two small sheds and covered structures west and north of the main building. Stone foundations are in fair condition.There are some areas where the mortar has been eroded and is missing in the foundation walls and re-pointing of mortar is required. Exterior walls are wood framed with lath and plaster interior finishes and metal cladding on the exterior. Windows at the main floor level are newer vinyl insert windows with double glazing set into the original painted wood frames. Basement level windows are vinyl and are in good condition. Lath and plaster wall and ceiling finishes are in poor to good condition throughout. Walls are finished with paint or wallpaper with some wood wainscoting added in various rooms. Generally these finishes require replacement. Tile finishes in the bathroom appear to be in fair condition. Floors are hardwood and vinyl flooring. Floor finishes generally require replacement or refinishing. Hardwood flooring has sustained some damage due extended periods of exposure to damp and cold conditions. Interior doors are wood and appear to be largely original with some original hardware.These doors require refinishing but otherwise appear to be in good condition. Overall Condition: The condition of Crafters Cottage is deemed fair to good. Cost to repair the building's structure, mechanical and electrical is estimated to be $115,000 to$135,000. For more information about leasing this property, please contact Cluj nil Jody Morris, (Acting)Supervisor, Culture & Recreation at 905.420.4660 ext. 3601 orjmorris@pickering.ca NON All 41 Pickering Heritage Buildings Leasing Opportunity G,• 8 2 1/2 Storey Brick House Built: date unknown Address: 3656 Brougham Road Brougham, Ontario , r 't •--°;"� - _ � Q Building details: This building is a 2 '/2 storey Edwardian Style brick house with covered porch of heritage value located at 3656 Brougham Road in the Village of Brougham.The building includes two full storeys plus a limited use half story(attic) space which is partially finished and partially heated. Of interest is in the detailed wood posts supporting the front porch and porch roof,exterior stone and masonry work, stone foundations,the bay window on the north side and interior woodwork and trim. A bay window is located on the north wall at the ground and second floor levels. The building includes a front porch with turned wood columns supporting a shingled roof.The deck on the west side of the building is pressure treated wood. Windows are vinyl and appear to be inserted into the original wood frames which have been capped with prefinished metal. Window sills have also been capped with prefinished metal to match the window frames. Overall Condition: In general,the structural components of the building are in fair to good condition and show no major signs of deterioration or distress. However, localized areas of minor deterioration, and concerns were noted. The building, while in relatively good physical condition, is currently not structurally capable of supporting non-residential floor loading. Cost to repair the building's structure, mechanical and electrical is estimated to be$115,000 to$130,000 dollars For more information about leasing this property, please contact Cit,1 o¢ Jody Morris, (Acting)Supervisor, Culture & Recreation at ' p 905.420.4660 ext. 3601 or jmorris@pickering.ca WC 41 4111 Pickering Heritage Buildings Leasing Opportunity 49 Brophie House Built: 1860– 1900 k h Address: 4355 Brock Road, Brougham, Ontario F-7�� — f` - 2 lil Building details: 1 1 storey stone house. Maple Lane Farm Listed in City of Pickering– Inventory of Heritage Properties Barn with attached shed Ruins of an earlier barn foundation. The building is a two storey stone farmhouse with a full basement,and an addition. The original building is of classic revival style. Of interest is the classical design of the south facade of the building which includes a centre door and transom with ornate mouldings trim,two large windows with stone voussoir lintels, a dormer window at the roof level,wood trim and eaves and two brick chimneys. Other accessory buildings on site of interest include a metal clad wood framed barn with an attached shed. The ruins of stone foundations of another farm building are located at the south east corner of the barn. Exterior stonework is in fair to good condition with some evidence of areas of re-pointing required in the mortar joints. The main residence consists of the original building structure which is enclosed by full height exterior granite stone foundation walls.There was an addition added to the north side of the original building at a later date after the original construction. At the south east corner of the original building there was a small sunroom added.The sunroom consists of conventionally framed wood roof with exterior stud walls that are supported on what appear to be shallow block foundations. The interior includes lath and plaster and drywall finishes, plaster,drywall and acoustic tile ceilings and floors of various materials including wood,tile,vinyl and carpeting. The original farmhouse includes decorative wood trim, mouldings and casings at doors and windows and ceiling mouldings.The main staircase in the original building includes painted wood spindles and newel posts and a stained hardwood railing. The barn is of a style typical to Ontario farm buildings of this vintage and is constructed of stone masonry foundations supporting a heavy timber structure which is clad with corrugated metal siding supported by wood girts that span between vertical and horizontal arched timber trusses.The roof is gambrel style and is covered with sheet metal.The lower level of the barn includes various stalls and aisles for livestock with concrete floors.The upper main level of the barn is a large open space with wood plank flooring. The addition at the north side consists of a wood framed two car garage with bedrooms above.The addition is covered with aluminum siding and has a sloped asphalt shingle roof. Overall Condition: In general,the structural components of the residential home located at 4355 Brock Road is in good condition and show no major signs of deterioration or distress. Cost to repair the building's structure, mechanical and electrical is estimated to be 125,000 to$130,000+. For more information about leasing this property, please contact Ca,/O¢ • Jody Morris, (Acting) Supervisor, Culture& Recreation at i?' y.,��_ 905.420.4660 ext. 3601 or jmorris @pickering.ca tic iota lr I. Pickering Heritage Buildings Leasing Opportunity 5 0 Altona School House 11 .'. Built: 1911 \ �; 11.4 Address: 5460 Sideline 30, Pickering(Hamlet of Altona) - , I 1 • n, Building details: 1 storey brick building, Listed in City of Pickering— Inventory of Heritage Properties This building is a former brick school house with gable roofs and ornate brickwork. this single storey building is clay brick with decorative moulding and coursing,which was constructed in 1911 on the west side of sideline 30 in the Hamlet of Altona.The building is a single storey,one room schoolhouse building with a full basement. Designed originally as a school, most recently the building has been used as a community hall.A kitchen has been constructed in the basement. The exterior walls are solid masonry on stone foundations. Exterior walls are of interest in that they consist of formed brick with decorative inserts and decorative coursing. Also of interest is the historic original wood windows and trim. The brick is in good condition with some minor pointing required. The structural framing has adequate capacity to support the required live load design criteria of 4.8 KPa (100 pounds per square foot), no reinforcing of the existing ground floor structural framing is required. The exterior walls of the building are constructed of wood studs which support an exterior brick veneer face. Walls and ceilings are lath and plaster. Hardwood floors in the main hall are in fair to good condition and require cleaning,sanding and refinishing. Overall Condition: In general,the structural components of the building are in good condition and show no major signs of deterioration or distress. Cost to repair the building's structure, mechanical and electrical is estimated to be$155,000-$165,000 dollars. For more information about leasing this property, please contact Cit./o¢ Jody Morris, (Acting)Supervisor, Culture & Recreation at .ribc 905.420.4660 ext. 3601 or jmorris @pickering.ca Pickering Heritage Buildings Leasing Opportunity 11/2 Storey Red Brick Building Built: date unknown Address: 1607 Highway 7, Brougham, Ontario �~ Building details: 1' storey brick building, red brick house with centre gable The building is a 1 '/: storey brick building located at 1607 Highway 7, Brougham on the south side of Highway 7, west of Brock Road. Of interest is the exterior masonry coursing and detailing, stone foundations,wood trim,finials and mouldings. The building architecture includes a red brick facade with tan coloured brick detailing comprised of quoins at the corners of the building, a horizontal banding around the building at the ground floor level,and arches above the windows and entry door.The building includes a centre gable above the main north entry door.The upper window at the north centre gable is a pointed arch window.Additional detailing includes wood gingerbread moulding at the centre gable and wood finials at the centre and end gables.Stone foundations where they could be observed above grade are in good condition. Decretive carved finials at each of the gable roofs and the gingerbread trim on the north side of the building require painting. Windows are not original,and are double glazed vinyl double hung windows with prefinished metal caps and matching metal capping on the exterior sills set into the original window frames which have also been capped with metal. The interior of the building includes lath and plaster walls with some areas of gypsum board,and finely detailed wood wainscoting on the perimeter walls of the main rooms and wood surrounds and mouldings at interior and exterior doors and windows. Wood floors are in fair to good condition. Overall Condition: The building was evaluated to be in fair condition, but is currently not structurally capable of supporting non-residential floor loading. The building interior would be costly to remediate the apparent mould growth, repair the building's structure, mechanical and electrical is estimated to be $360,000 to $425,000 dollars. For more information about leasing this property, please contact ON oil Jody Morris, (Acting)Supervisor,Culture & Recreation at 'a' 905.420.4660 ext. 3601 or jmorris®pickering.ca 4 El.. Cic,, xM: Report to Council PICKERING G Report Number: PD 13-1.2 Date: June 18, 2012 r^ 7 J From: Neil Carroll Director, Planning & Development Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands. Recommendation: 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of $55,000 and other related costs of$9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed 5 3 Properties on Federal Lands Page 2 Executive Summary: In December 2011, Council approved the initiation of two programs respecting nine vacant heritage listed homes on Federal Lands that were slated for demolition. One program involved the offer to the public of four homes for acquisition at no cost, and movement off the Federal land holdings. This program is nearing completion, with arrangements being finalized for the relocation of two homes. The second program, which is the subject of this report, involves the detailed review of five heritage listed structures and the potential for long term lease by the City for non-residential purposes. The City entered into a six month temporary licence agreement with Transport Canada for these five buildings, which expires on June 30, 2012. This provided the City with time to better evaluate the buildings and their potential for long term lease by the City. City staff were advised by the Federal Minister, Infrastructure and Communities that Transport Canada would lease these buildings solely to the City of Pickering for an undetermined period of time with the provision that the buildings could not be used for residential purposes. Any improvements to the buildings necessary for occupancy would be the financial responsibility of the City. Any third parties wishing to occupy these buildings would be required to sub-lease directly from the City. Based on the information contained within the consultant report, including the minimum costs necessary to restore the buildings to a usable state, only the "Craftsman Cottage" building at 3570 Brock Road is considered by staff to be suitable for retention by the City. This building is in fair condition and is a good candidate for relocation to the Pickering Museum to contribute to its expanded historical time frame. Staff recommend that Council approve funds for the relocation of the building at 3570 Brock Road and for the construction of new foundations at the Pickering Museum to support the above-grade structure. Further, based on expressed interest by third party individuals, staff also recommend that Council authorize staff to engage directly with these individuals to facilitate private acquisition and relocation of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 3 } 54 Financial Implications: 3570 Brock Road (Craftsman Cottage) City staff have obtained a quotation from a moving contractor in the amount of $18,000 to move the building at 3570 Brock Road to the Pickering Museum. Costs are estimated as follows: Cost to relocate above-grade structure: $18,000 Cost for new concrete foundations: 25,000 25% Contingency (for above items) 11,000 Cost for lease extension (to the end of December, 2012) 900 Total (excluding HST) $55,000 The Director, Corporate Services & Treasurer advises that the costs for the relocation of this building and for the new foundations can be accommodated within the 2012 Current Budget as follows: Planning & Development Consulting for relocating (2743.2392) $25,000 General Government Contingency (2900) 30,000 $55,000 The draw from contingency will be reduced by a contribution from the Federal Government approximately equal to their avoided costs of demolition (estimated $12,000). Plus, if the other two buildings are actually relocated, the City may receive similar reimbursement, less any site remediation costs. The approved budget for consulting was not required as City staff were able to undertake this program without such assistance. It is assumed that there will be no road obstructions for the movement of this structure. 4355 Brock Road and 5460 Sideline 30 Costs for the relocation program for these two buildings will consist primarily of staff time and the following: Cost for lease extension (to the end of December, 2012) $ 1,800 Cost for security (to the end of December, 2012) $ 7,800 Total (excluding HST) $ 9,600 * Note that the above dollar values are estimates and are subject to the City's standard procurement process. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed 5 5 Properties on Federal Lands Page 4 The above costs will be accommodated in the Planning & Development Department approved 2012 Current Budget for this endeavour. Funds are available as expenditures to date have been under budget. Discussion: In order to identify the viability of a long term lease arrangement with Transport Canada, the City retained Barry.Bryan Associates (1991) Limited, (BBA), to undertake building. condition assessments of the following heritage-listed buildings: 1. 3570 Brock Road, Brougham 2. 1607 Highway 7, Brougham 3. 3656 Brougham Road, Brougham 4. 3970 Brock Road, Brougham 5. 4355 Brock Road, Brougham 6. 5460 Sideline 30, Hamlet of Altona The building at 1607 Highway 7 was added to the list of buildings to review as it is located on the future site of the relocated Don Beer Park and it was anticipated that the building may be suitable for use as a combined washroom facility and meeting place for users of the park. All of the buildings were reviewed for the minimum building code and heritage construction requirements necessary to restore the buildings to a usable state. The buildings at 3570 Brock Road and 3970 Brock Road were also assessed for the purposes of possible relocation to the Pickering Museum. Building condition assessment report, dated May 29, 2012, prepared by BBA, identifies the consultant's findings for the six buildings, including each building's current physical condition, minimum repair requirements and associated order of magnitude costs to carry out the repair work. A summary of the findings is attached (see Attachment #3). The full report is available for viewing upon request. Staff recommendations for the six heritage-listed buildings are based on a number of interrelated criteria, including current.building condition, costs for repair/remediation, City program requirements, land ownership, lease parameters exercised by Transport Canada, business interest to use buildings, and the potential security/safety risk that these buildings represent. June 18, 2012 Report PD 13-12 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 5 rJ 3570 Brock Road (Craftsman Cottage) S � µI � .,,L.r ad� r x „�, v A a s A. �sa Y r.s 0 `g e'o k ,a6t ,-�p r $'�" • w r`s pr ^ `tom t � � •:• k w 4 .;b.a '' : r ; " 1 5 c :.5.r, �r s 1 mtea,'.:�aei wM4aw;��. �a « .�wsu .� u�AwF,,.a- a Lx,^'yYiCtta•> The building at 3570 Brock Road, known colloquially as the "Craftsman Cottage", was identified by City.staff and the Pickering Museum Village Advisory Committee to be a visually appealing structure that both retains some of its heritage distinctiveness and would be appropriate for placement in the administrative area of the Pickering Museum as part of its expanded mandate, which is to include representative structures up to the year 1920. It is believed that there are no other equivalent examples of this architecture remaining in Pickering. This building was confirmed by BBA to be feasible to relocate to the Pickering Museum, despite the deterioration that it has sustained through time. The Pickering Museum Village Foundation has expressed support for the building to be relocated. New concrete foundations would be required at the chosen building site within the Pickering Museum to support the above-grade structure. The type of foundations would ultimately depend on the intended use of the building. Staff recommend that the original stones from the existing stone foundation be salvaged for aesthetic integration within the new foundation. As the Pickering Museum land is owned by the City of Pickering, there is an opportunity to defer long- term repair costs until a funding strategy has been fully explored. • Report PD 13-12 • June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed is 5 7 Properties on Federal Lands Page 6 1607 Highway 7 c r ^.�` fi .. A' � . ' t 5 w ` ° �``,. l i l ';r . . � i , , P r ; l YY g 4 a 1. •' 1, e•.., .,_u. } m s. t*,. l " ; x: _.A w'*. ., x. '"fi: The building at 1607 Highway 7 was evaluated to be in fair condition, but is currently not structurally capable of supporting non-residential floor loading. The building interior would be very costly to remediate the apparent mould growth and to upgrade the space for use as a barrier-free washroom facility and meeting room. It would be far more cost effective to construct a new barrier-free accessible.field house building to serve users of the Don Beer Park. This building was not specifically identified by staff as having unique heritage elements. As the City does not retain land ownership, the City cannot be certain as to the long term viability of building improvements and lease arrangements. Due to this uncertainty, the expenditures by the City cannot be justified. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 7 58 3656 Brougham Road a Ri'^S2P �e i. .? •'K - :s s 4' �`4 `"" • - �t►a` ., � �. »i^ k � �'.x�'S� � d I`s l+`fkY � x p p p t t � t g$�}� ..L.:, �. r, s s 4 }{( EtE 3 S ''ij f� 11t£ 3Y; i� "€ • - 2 .- ,, .,,,,,,,,;-,„w., ",,,1:,-..;-.7,- 'ci,,,,i:zn,:-.,;q11--.;..-;:--f*,',.- '`,..;--:fr,-,,,,,,,,,,,,iiitilijoilii,"t*,.4tri...:.;,. ..,;:-'4.0ai The building at 3656 Brougham Road, while in relatively good physical condition, is currently not structurally capable of supporting non-residential floor loading. The costs to structurally reinforce the building as well as to repair existing conditions are excessive for the City to bear for municipal purposes. While a City program has not been initiated to solicit interest by business owners, the building does not have street visibility to Highway 7, which would be undesirable for companies that depend on establishing a prominent location to conduct business. Any local businesses that may be interested in operating within this building would not likely be prepared to pay the expected repair costs prior to moving in, particularly *hen there is no guaranteed lease duration or return on such a significant investment. • Report PD 13-12 June 18, 2012 . Subject: Potential Long Term Lease Program for Heritage Listed i 9 Properties on Federal Lands Page 8 3970 Brock Road (Ever-Green Villa) ��` r: "�� n„ V; 19»- ti+4-;' ' ',' c 4 :eye i s: � 7 a � :t y . e y t 0, 0 �' 'Y .y . - : ' I' -9fi ' ms 's$:. i :" --:‘—•-:,•--7,4.,,r,•C:CIWIV-S'.',''. '"-*:.'1,1=N:P '4 ' 1'1;:4 :,'.4:— ' U"?..litti.:SI.V:.--; -'-'..,.. -„,.:,z„',. ...,:.-rs,;;I': ..,.. „.7,,-,,,, ..„...!..i,,,-4,,k-N. ,,,, ,,,,,p.-§,,,,.lk ' .t ,,-,'' -, .",,W'' 1""f",',.4,.44r,f4-'‘,.'-,,,A-4,-q y *y r lY a YVf QE b� M � !?Ry,K l It k1Y,4 70e,fr;: yrlf ,F )4.V. stn a -ff a 4-,;;;',A;''' �} : 494 `1k fP 'et', t".. '::;' y 5` `3 4 S S f . ° I R s a y-1t��. .: ,,;..1.-.;::ra- K�' y x-a'4 � ,�Ar)...e k,-..k 4 rt , r `,Y a a gt v-„, 5's... ,y 1S m r e -4r i•-• 9"mo b t' 9 '$. yy , 1' z3'I:*V`, w S ' ,"..:. -'� €C ' ` r+ k,, �' s .L. 4,4,.,,,'.."-.4f.'4,.;! i ' 3 s ,' "i The building at 3970 Brock.Road, known as the Ever-Green Villa, has been determined to be in very poor condition due to significant deterioration and vandalism over the years. The costs to repair the remaining structure far exceed the viability of using this building for any purpose. Although this building was originally identified by staff and the Pickering Museum Village Advisory Committee to be of great interest to relocate to the Pickering Museum, the location of the building at the base of the sloped entrance combined with its age and extremely poor condition would make relocation efforts extremely difficult and very costly. Given the amount of vandalism that has been observed at this building and the surrounding secondary structures, there is a safety risk for these buildings to remain in place. Based on the condition report findings, City staff, consequently, recommend the prompt demolition of the primary building and all accessory buildings at this location. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 9 60 4355 Brock Road (Brophie House) s e '11`I • Avvri { - �'; 'elf h` t / a e vvva 4 4t• ----°-" 4 t -4;IN „ .:1: 4, :)=-;=.4;.', 1 .sax ry q— ' ' •F �b Via. F ,t. "' y * a, wx pWe '�• The building at 4355 Brock Road, known as the Brophie House, has been identified by staff to be of interest for non-residential use as there are notable accessory buildings and a vast amount of land that could benefit a future business use. The primary building was determined to be in fair condition, but has sustained significant vandalism and is not structurally capable of supporting non-residential floor loading. While initial interest had been expressed by one local business person to operate from this location, the identified costs to repair and upgrade the buildings exceeded the amount that the business was prepared to spend. As with the other buildings, the lack of City ownership of the land creates a significant barrier for investment in the required upgrades. Due to the isolated setting of this address and recent vandalism, there is a great security risk to these buildings. . Subsequent to the condition assessment work being undertaken by the consultants, City staff received an expression of interest from an individual to have the original heritage building relocated to land within Pickering. While the feasibility of moving the existing building was not considered as part of the condition assessment, the City could pursue a simplified relocation program directly with the interested person in order to facilitate the private acquisition of this above-grade building. • Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed 1 Properties on Federal Lands Page 10 5460 Sideline 30 (School House) o f ., , Fittit P� ',+ -� t t fi s; •3 � L .. t. : aYt rL, 46 's t,} 4� € i q The building at 5460 Sideline 30 was determined by the consultants to be in fair to good condition and is structurally capable of supporting floor loading suitable for non-residential occupancy. Any change of use to this building, however, would require minimum barrier-free accessibility upgrades, which would be of significant cost. There are currently no City programming needs for this type of building at its current location and no available lands to receive this building structure. Due to the location and minimal visibility of this building, within the Hamlet of Altona, the upgrade costs, and undetermined duration for a lease, it is unlikely that there would be any interest for a business to invest in this space. City staff received an expression of interest from an individual to have this building relocated to his property within Uxbridge and restored. While the feasibility of moving the existing building was not considered as part of the condition assessment, the City could pursue a simplified relocation program directly with the interested person in order to facilitate the private acquisition of this above grade building. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 11 6 2 Conclusion: In view of the impending demolition program being undertaken by Transport Canada, it was necessary for the City to exercise due diligence to consider these targeted existing heritage listed buildings for possible use by the municipality. Upon review of the findings within the BBA condition assessment report, it is understood that the costs to repair and remediate the buildings are of such magnitude that it would be a significant financial burden to the City to commit to a remediation plan for all six heritage listed buildings. Given that these buildings are on lands owned by the Federal government, the City cannot be certain as to the long term viability of building improvements and lease arrangements. Considering this uncertainty, an expenditure by the City of the magnitude required cannot be justified. Staff, in conjunction with the Pickering Museum Village Advisory Committee, have identified specific interest in the "Craftsman Cottage" building that would complement the programming requirements of the Pickering Museum Village. As the building appears to be in a condition suitable for movement, staff recommend that Council approve funding to retain this building within the City's ownership for use at the museum. While there are no City program requirements for the other heritage listed buildings, staff recommend direct engagement with third parties that have expressed interest in the heritage listed buildings at 4355 Brock Road and 5460 Sideline 30 to facilitate their relocation to privately owned lands. Attachments: 1. Key Plan of Properties Considered for Potential Long Term Lease 2. Brougham Key Plan of Properties Considered 3. Excerpts from BBA Building Condition Assessment report, dated May 29, 2012 4. Location Map for the proposed "Craftsman Cottage" Relocation Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed 6 3 Properties on Federal Lands Page 12 Prepared By: Approved/Endorsed By: /,,/A9/‘ 42f. get A Ky a Bentley, P.i g. Neil Carr. , -lP,la PP Chief Building Official Director, Planning & Development Everett Buntsma Director, Community Services ' 3 A/Ata 4:fr( Gil Paterson Director, Corporate Services & Treasurer • KB:jf Copy: Chief Administrative Officer Recommended for the consideration of Pickering C' y Counci . Tony Prevedel, P.Eng. Chief Administrative Officer • ATTAt HMIENT# I TO - REPORT#PD /3-/a 4. d, , I I Mlarr4 Evomma[LP 07 ma .-21D20, U r 5460• - _ — firm III I. ��1I - JI:i!IItTJ .J / =iii iii jlll�l L An Al.11 II_i_= 1`III II-III►!ff / moll=r i 1 / C I [,— /1/I J h t L // _ 4355 / 1 _ i r N\__ _ n -I . 4-1 u -7) 3970 C c / � SEEATTPiHMENT #2 -OR - 7 EI�LARGEME VT Il...w,' Irk I :1 n f 1 n i IN i.•n.. ik-iLi 1 l , I- -,\C---1 I t I I c, 16" NM ■1111=111 s 1 ,C-5---"gir (( - — --1- ► i -1 -I City of Pickering Planning & Development Department Key Plan of Properties Considered for Potential Long Term Lease ATTACHMENT#1 OWNER:Transport Canada FILE No:N/A DATE:June 12,2012 (2) Data$oaroea: c Teronet Enterprises Inc.and Its suppliers./VI nphts Reserved.Not a plan of survey. SCALE: 1:46,141 c 2006 MPAC and On suppliers.All nahta Reserved.Not a plan of Survey. PN-RUR . 65 - ATTACHMENT# --TO REPORT#PD /3 -/d- J i : i • 4r] iI i i i i I BROUGHAM : 36 : i I II : — i l'SH■ FOAD I rumen iw..Y•enomma _ -- MINI I I I I I �� 1 �, I r CF WAY 4b Hiluilpil 1607 3 3570 i All %/�A T. I i: ZjAIIIII,ft L STR7 MI ■ ,Cr WAY 407 fli r 1 City of Pickering Planning & Development Department Brougham Key Plan of Properties Considered for Potential Long Term Use ATTACHMENT#2 OWNER:Transport Canada FILE No:N/A DATE:June 12,2012 Data S°°Ens SCALE: 1:8,500 c Terenet Enterprises Inc.and its suppliers.All rights Reserved.Not a plan of survey. c 2706 MPAC and its suppliers.All rights Reserved.Not a plan of Survey. PN-RUR v 1 I - - v n * m T to 77 m CO < a' r N W H ° T 7 ,. O m o A. c o m c O X m• •2 N o n m O O m c 3 < d o 3 s 0 ' Q °- n n al m o o 0 m 0 0 o 5 m ° o w(C a.• j N w 0 an H 0 `�' _ °' T n E = o m o °' 2 '" m o v 0 o m c C o. cm Is !R a c 8 I:, 3 Lo m v 00 0 r ^ ^ 3 O 0 rr CL 2, K '= v o � ° p. d w g. 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' d a J m E n c 3 3 3 0 5 3 a a m w a- ro 3 n 5 v o o. m G1 . a ■ O O O O D 00 O S J C, y d 0 m 3 N N N 'E -1 S C W °:CD J 0 n 3 < < < < w rfu in < allo an 40i, 2 17e, O 2° in G1 O w G) w El CC Gl p J _• a o 3 A N O x n 0O C N O m ° < N o - p �. J S w n n n O n O �_ Gl a '+ S a s fD 0, to a a 0 J 3 a > > n n £ N 0 v o a-m c I m rS a. c a O_ P. r I O J rp r1 0 0- 3 00 a a D a J in 0 m coo aJ 20 `Joo 0 If D<, a 2D m °: n. °c N m y £ o T N d x o �'� P 3 a cq g o o rD Do a c * J c a < < 3. fD , o 0 a rD £ o a ° n,,:, n c J o. a s w n o J 7,-,.. J S C a N a 0 3 O w fD 3 - m J a 0 2 0-a ° m a. O J Fi m au 5. a m 3 3 a 2 Gl tC Cl 0 CT G1 -I G1 3 0 7' J z a a e 2,n -1 D to O N O C N N O O N a 2 O 0, O S J' N rD N O J' — A ° O n 0 n O E. Gl N O J a J J CD C 0) a a 3 a E 8 N o a ° a C. o z a o aDo w d 8 3 3 a g J a P . o o n' 2 - _ 0 o o• a c• ° a: d 0 < a J co n a n 0 rD O O A N , ,^ J a Ia0 N m 0 N N "7. a c, 0 c, O, O C CD O CD C rr 2° a s o 7. D a N o- a a or Q J . ro F oo 0 rD N a 2D 0 N aa. x o in C r a •a S in w a a o, o n0 A cr °° o_m 0 m m 0 3 , J 2 0 0 ?. rD 0°.° 3 3 w rD d a, . - l fD rD o n 3 C 0 J Q0° w 3 . 2 o -S Vie)H ° 2 m a °1 o, a o c w J ro 0 0o J 0 O O d n J O a- N T O O co co ,n 00 J ? a.2 ro t a ATTA HMIENT#2_._—TO REPORT#PD. /3 -/2- 6 8 Building Condition Assessments Six (6) Heritage Buildings on the Federal Lands for the City of Pickering Estimates Our estimates to restore the buildings to a useable and livable condition and considering only for type D residential occupancies, or for a Type A assembly at 5460 Sideline 30, are based on the limited level of review undertaken and are order of magnitude estimates only. These estimates do not include site restoration, landscaping, or the removal and demolition and removal of any outbuildings. They also do not include mould and hazardous substances identification, removal and remediation. Mechanical and Electrical budget estimates are based on estimates provided separately in the appendix. Budget estimates do not include replacement or upgrades to well water or septic systems which were not reviewed and appear to have been in a state of disuse for varying lengths of time. Budget estimates do not include restoration or repair of items not observable or evident at the date of our site visits. Estimates Notes 3570 Brock Road $65,000-$85,000 Cost to relocate the building including Brougham,Ontario construction of new foundations is not included. Cost to restore concealed historic wood cladding if required cannot be assessed. $50,000 Mechanical/electrical 1607 Highway 7 $110,000-$130,000 general Costs for excessive upgrades to serve as a Brougham,Ontario repair and restoration. public washroom and park facility are not included. $200,000-$240,000 to construct In addition to general repair/restoration new barrier free access and costs noted above. Does not include water washroom/change room service or new septic system to support facilities.Assumes seasonal use proposed use. only. 50,000-$55,000 Mechanical/electrical 3656 Brougham Road $60,000-$75,000 Building requires extensive interior Brougham,Ontario restoration and repair. $55,000-$65,000 Mechanical/electrical 3970 Brock Road NA Due to the amount of deteriorated and Brougham,Ontario damaged materials, and the current condition of this building,the costs to Ever Green Villa restore the building to a liveable or useable condition are expected to be significant and cannot be accurately assessed. $55,000-$65,000 Mechanical/electrical 4355 Brock Road $100,000+ Does not include removal of shed or Brougham,Ontario upgrades/repairs to barn. Maple Lane Farm $25,000-$30,000 Mechanical/electrical 5460 Sideline 30 $135,000-$165,000 Cost subject to level of renovation proposed • Hamlet of Altona for basement level and proposed future use. Includes minimal barrier free accessibility upgrades $20,000 Mechanical/electrical Barry*Bryan Associates(1991) Limited Project No. 12031 41 6 9 ATTACHMENT#3.---TO REPORT#PD. /3 / - Building Condition Assessments Six (6) Heritage Buildings on the Federal Lands for the City of Pickering Refer to Mechanical and electrical reports for additional budget information and details. To change the use of these buildings from the current Type D residential occupancies to permit an E mercantile or F2 medium hazard industrial occupancy, (with the exception of the former school house at 5460 Sideline 30) the City will need to consider the following additional upgrades which may be required and adjust the budgets accordingly: 1. Fire separations in particular the fire rating of floors above basements. 2. Barrier free accessibility. 3. Exit location and configurations. 4. Fire safety considerations including fire alarm systems,emergency lighting and exit lighting. 5. HVAC and plumbing service upgrades. 6. Power service upgrades to suit proposed use. 7. Zoning requirements. • Barry*Bryan Associates(1991) Limited Project No. 12031 42 .� `�....,�..7,-• ,. ,..e a� sui�� '0.`s' '`, �,� r. 'h. 1• V �� ATTACIIMENT#_.�,...,�TO �e••, �. y 4-al , ,,1\1., ... REPORT#PQ 1.3- I a I i, =..,. Ste. ,. ,... ,) aYr '' -xi'. • . /:•,....,:;,:2. . Cr '..... , i % e•-• 31., 4M0 ak fi a 4 ,- . , ' c • %. -.' S t .1 __:---_------------As.:t,,„) ' r \ ,,,.. c J W 4ti. ,+ \ , ;,... ) 't- .:Z___L_...---, I-2.0(r) VI ifilTj (>17)28 r• W U kr <.0 y4rw (n Y LiJ . .t eCni.\ ' '' 0 ,,,,t,. v, 7, rier 4-tre4"it''' q o c \yam \ o W 4' w "C, O L Z 0a O UU a. ow O U — J~ RUC( 1 • 1 elf,/ 00 gi Report To Council • PICKERING Report Number: CS 47-12 Date: September 18, 2012 From: Everett Buntsma Director, Community Services Subject: Tender for Asphalt and Concrete Repairs • - Tender No. T-24-2012 - File: A-1440 Recommendations: 1. That Report CS 47-12 of the Director, Community Services regarding the Tender for • Asphalt and Concrete Repairs be received; 2. That Tender No. T-24-2012 as submitted by Ore Construction Ltd. for Asphalt and Concrete Repairs in the total tendered amount of $372,924.86 (HST included) and a . net cost of $335,830.39 be accepted; 3. That the total gross project cost of $387,841 (HST included), including the tender amount and other associated costs and the total net project cost of $349,263 be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) that the sum of $85,740, as provided for in the 2012 approved Current and Capital Budgets, be funded from property taxes; • b) that the sum of $142,341, as provided for in the 2012 approved Current Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from Federal Gas Tax grant; c) that the sum of $11,235, as provided for in the 2012 approved Capital Budget for Property Maintenance, be funded by a transfer from the Rate Stabilization Reserve; . d) that the sum of $18,605, as provided for in the Current Budget for Development Control - Road Maintenance Asphalt & Concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; Report CS 47-12 September 18, 2012 Subject: Tender for Asphalt and Concrete Repairs Tender No. T-24-2012 Page 2 72 e) that the sum of $91,342 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: As part of the 2012 Current Budget and Capital Budget, various municipal maintenance projects were approved in association with the supply and installation of concrete and asphalt products. Tender No. T-24-2012 was issued on Wednesday, August 08, 2012 and closed on Thursday, August 23, 2012 with five (5) bidders responding. The total gross project cost is estimated to be $387,841 and an estimated net cost of $349,263 (net of HST rebate). Financial Implications: 1. Tender Amount T-24-2012 $330,022.00 HST (13%) 42,902.86 Sub-Total 372,924.86 HST Rebate (11.24%) (37,094.47) Total $335,830.39 • Report CS 47-12 September 18, 2012 Subject: Tender for Asphalt and Concrete Repairs 7 3 Tender No. T-24-2012 Page 3 2. Source of Funds Capital and Current Budgets Location Project Code Funding Source Available Required Budget Budget Operations - Roads Road Repairs & 2320.2408.0002 Property Taxes $40,000 $25,611 Maintenance —Asphalt & Concrete Repair Program Sidewalk Repairs & 2323.5981.0000 Federal Gas Tax 200,000 142,341 Maintenance —Asphalt & Grant Concrete Repair Program Subtotal $240,000 $167,952 Operations - Parks Walkway Reconstruction 5780.1207.0000 Property Taxes $32,000 $30,077 — Amberlea Park Walkway Reconstruction 5780.1208.0000 Property Taxes 39,000 30,052 — David Farr Park Walkway Reconstruction 5311.1202.0000 Rate Stabilization 40,000 11,235 — Centennial Park Reserve Subtotal $111,000 $71,364 Planning & Development - Maintenance Development 2613.2407.0000 Other Revenue $20,000 $18,605 Maintenance Work (fees & charges) Subtotal $20,000 $18,605 Third Party Recoverable Durham Transit — Transit 3290.0001 Region of $91,342 $91,342 Bus Pads Durham Subtotal $91,342 $91,342 TOTAL $462,342 $349,263 Report CS 47-12 September 18, 2012 Subject: Tender for Asphalt and Concrete Repairs Tender No. T-24-2012 Page 4 74 3. Estimated Project Costing Summary T-24-2012 —Tender for Asphalt & Concrete Repairs City of Pickering Portion $243,712 Durham Region Transit Portion — Bus Pads 86,310 330,022 Associated Costs Construction Contingency (4%) 13,200 Total $343,222 HST (13%) 44,619 Total Gross Project Cost $387,841 HST Rebate (11.24%) (38,578) Total Net Project Cost $349,263 Under/(Over) Budget $113,079 The total tender amount includes a provisional rate of $100 per square metre for any unexpected asphalt grind and overlay work that may arise during the contract. Any extra work deemed necessary may be accommodated within the total approved budget amount available. Discussion: Annual maintenance programs requiring the supply of materials and labour for the repair of roads, curbs and sidewalks are included in the tender for asphalt and concrete repairs. Similar to last year's program, various concrete and asphalt projects were incorporated in an effort to attain cost efficiencies. Additions include sidewalks throughout the City as well as walkways in/to Amberlea Park, David Farr Park and Centennial Park. This tender(similar to last year) includes a Third Party component for the construction of concrete transit pads on municipal boulevards, work that will be fully recoverable from Durham Region Transit. Tender No. T-24-2012 was issued on Wednesday, August 8, 2012 and closed on Thursday, August 23, 2012 with five (5) bidders submitting a bid. The low bid was submitted by Ore Construction Ltd. References provided by Ore Construction Ltd. have been checked and are deemed acceptable by the Manager, Municipal Operations & Fleet Services. The Health & Safety Policy, current WSIB Council Amendment to Draft #7 (CAD-7), Certificate of Clearance issued by Workplace Safety & Insurance Board, proof of compliance with Confined Space Entry Regulations, copies of certified training and procedures, list of employees trained in confined space entry procedures as submitted by Ore Construction Ltd., have been reviewed by the Coordinator, Health & Safety and are deemed acceptable. The Certificate of Insurance has been reviewed by Report CS 47-12 September 18, 2012 Subject: Tender for Asphalt and Concrete Repairs 7 5 Tender No. T-24-2012 Page 5 the (Acting) Division Head, Finance & Treasurer and is deemed acceptable. In conjunction with staff's review of the contractor's references submitted and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, the Planning & Development Department and Durham Region Transit recommends the acceptance of the low bid submitted by Ore Construction Ltd. for Tender No. T-24-2012 in the amount of $372,924.86 (HST included) and that the total net project cost of $349,263 be approved. Attachments: 1. Supply & Services Memorandum dated August 23, 2012 2. Email dated August 28, 2012 from Durham Region Prepared By: Approved / dorsed.By:- 4,".' V ,,� r rant Smith Evere _ = • tsma Manager, Municipal Operations Director, Community Services & Fleet`Services ■ h, Vera A. Feilgemacher Stan Karwowski CSCMP, CPPO, CPPB, C.P.M., CMM III (Acting) Division Head, Finance &Treasurer Manager, Supply & Services • Kristine Senior Manager, Accounting Services Recommended for the consideration of Pickering Ci Counci / �� • 78 2012, Tony Prevedel, P.Eng. Chief Administrative Officer �'?ACHMENT#_.._./ REPORT# C� 4./z' City oye Z of PICKERING • M e m To: Everett Buntsma August 23, 2012 Director, Community Services From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Operations & Fleet Services Coordinator, Roads & Infrastructure Manager, Development Control Supervisor, Engineering & Capital Works Subject: Tender No. T-24-2012 Tender for Asphalt and Concrete Repairs - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents for the above mentioned tender. Two (2) addenda were issued on this project. Five (5) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY • Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation'Check Ore Construction Ltd. $372,924.86 $372,924.86 Aloia Bros. Concrete Contractors Ltd. $515,376.05 $515,376.05 Pencon Construction Canada Corp. $525,679.39 $525,679.39 Trisan Construction $663,579.84 $669,882.98 Royalcrest Paving & Contracting Ltd. $737,633.49 $737,633.49 -ft FPIE'!T##,. / TO REPORT# i7421 7 7 Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project (currently dated and signed); (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (g) list of Sub-Contractors in accordance with General Conditions Item 37; (h) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) — Insurance — is acceptable to the Manager, Finance & Taxation; (c) any past work experience with the Ore Construction Ltd. including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If y u require further information, please feel free to contact me or a member of Supply & Se ices. r VAF/jg Attachments August 23, 2012 Tender No. T-24-2012 Page 2 Tender for Asphalt and Concrete Repairs ATTACHMENT TOREPORT# of p Schweyer, Donna M. From: David Gooding [David.Gooding @durham.ca] Sent: August-28-12 2:26 PM To: Tony Francis; Pelzowski, Mike Cc: Buntsma, Everett; Smith, Grant Subject: Re: T 24 2012 Transit Results Attachments: David Gooding.vcf Mike, This email is confirmation that Durham Region Transit will participate in the above noted tender being awarded to Ore Construction Ltd. for the construction of concreted standing areas and walkways at bus pads. The DRT portion of work has been authorized in the amount of $86,310.00 including a 10% Administration amount of $8,631.00 and a 10% Contingency amount of $8,631.00 for a total amount of $103,572.00, excluding any applicable taxes. I trust this information is satisfactory for DRT to participate in this tender. Regards, David B. Gooding • Manager, Transit Operational Planning & Scheduling Durham Region Transit tel. 905 571- 5019 email: David.Gooding(c,)durham.ca >>> "Pelzowski, Mike" <mpelzowski(thpickering.ca> 8/27/2012 11:23 am >>> Mr. Tony Francis Mr. David Gooding Durham Transit City staff are finalizing the completion of our municipal concrete and asphalt tender for 2012 and are looking to present an report to our Council requesting their authorization to proceed. Further to which, attached is a copy of the low bid results for the Durham Transit component of the tender , T-24 2012 as received . Can you please review same and issue a transit document (last years was a quick email) confirming acceptance of the bid results and authorization to proceed with the work. Please note, an expedited reply would be appreciated. Thanks, Mike 1 Cali 00 9 PICKERING September 18, 2012 NOTICE OF MOTION a) Councillor Pickles and Councillor Ashe gave notice that they will at this meeting of Council be presenting a motion as follows: Mason Claremont Lodge WHEREAS Claremont residents are planning to hold an October Fest at the Claremont Community Park on October 12, 2012, as a fundraiser for a local family; and WHEREAS the funds raised will be to purchase and install a lift to enable a child with disability to manage the stairs unassisted; and WHEREAS the Claremont residents are seeking Council's support in the form of a grant for $1,000 to cover the cost of hall rental and other expenses; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering grant $1,000 to the Mason Claremont Lodge for the hall rental and other expenses for the October Fest event. b) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: Valley Farm Road and Glenanna Road Traffic and Safety Concerns WHEREAS residents in the area of Valley Farm Road south of Kingston Road have expressed concerns with pedestrian safety and traffic concerns on Valley Farm Road and Glenanna Road; and WHEREAS the present speed limit on Valley Farm Road and Glenanna Road is 50 km/hr; and WHEREAS with development in the area, traffic speed and volume has become a greater problem; and WHEREAS the neighborhood has seen increased residential development, particularly seniors; and NOW THEREFORE BE IT RESOLVED that the City of Pickering staff be directed to review and report back to Council on possible safety improvements. 80 c). Councillor Pickles and Councillor Ashe gave notice that they will at this meeting of Council be presenting a motion as follows: Royal Canadian Legion WHEREAS The Royal Canadian Legion represents members of the armed forces who have served and continue to serve our country; and WHEREAS the Royal Canadian Legion provides services and events in the City of Pickering; and WHEREAS the Royal Canadian Legion, 1555 Bayly Street has expanded its outdoor patio for the enjoyment of its members; and WHEREAS the Liquor License Control Board of Ontario has deemed this additional patio space a separate establishment subject to licensing in the amount of $800; and WHEREAS the City of Pickering has funds available in the unallocated grants in the current budget which requires Council approval; and NOW THEREFORE BE IT RESOLVED that the City of Pickering wishes to recognize the valuable contributions of the Royal Canadian Legion to its members and the community through a grant in the amount of$800. Cliff o1 __ 8 I PICKERING - September 18, 201 2 By laws 7239/12 Being a by-law to stop-up and close the portion of Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 as public highway and deem it surplus to the Corporation. (By-law attached) 7240/12 Being a by-law to establish the 2012 final property taxes and due date for the Commercial, Industrial and Multi-Residential Tax Classes. [Refer to Executive Pages 84 — 85] 7241/12 Being a by-law to repeal Debenture By-law Nos. 6891/08, 6950/09, 6975/09, 7081/10, 7075/10, 7154/11, 7167/11, 7231/12 and 7232/12. [Refer to Executive Page 149] 7242/12 Being a by-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) Cali 4 II ONE Memo _ 8 2 To: Debbie Shields August 13, 2012 City Clerk From: Paul Bigioni City Solicitor Copy: Chief Administrative Officer Subject: Road Closure and Disposal of City-Owned Lands Portion of Road Allowance between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 Sale to PVLB Inc. (Pickering Volkswagen) - File: L4610-38-09 The subject property is a portion of Rosebank Road located south of Kingston Road and legally described as the Road Allowance between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441. A location map is attached. On June 18, 2012, Council passed Resolution #92/12 authorizing staff to commence the process of having the subject property stopped-up and closed as a public highway and declared surplus to the needs of the City, with the intent of selling it to PVLB Inc. (Pickering Volkswagen) subject to all required easements. As the required easements have been prepared and the appropriate Notice respecting the road closure has been given, it is now appropriate for Council to enact the attached draft by-law formally stopping-up and closing the subject property as a public highway, deeming it surplus to the needs of the City and authorizing its sale to PVLB Inc. The attached draft by-law is for the consideration of City Council at its meeting scheduled for September 18, 2012. PB:DB:bg J:\Prop&Dev\L4610 Legal(Acq+Sales)\38 09(Rosebank Road)was L4650 1 12\memos\memo to dabble forwarding roadclose bylaw.deco Attachments 8 3 411■*' r� 0 OLD FOREST ROAD rr 1 Z cO N0 CO 4-\�GS U) O tr PICKERING oPO VOLKSWAGEN • HEIGHTS CITY CHURCH / i PART 1, 40R-27441 A,O"I City of Pickering Planning & Development Department PROPERTY DESCRIPTIONpart of Road Allowance between Lots 30&31,Range 3,BFC being Part 1,40R-27441 OWNER City of Pickering DATE Aug. 11,2012 DRAWN BY JB FILE No. Disposal of City Owned Land SCALE NTS CHECKED BY DB N ate �o„r�ee: c Taranet Entarprleee Ins. and Ih plNn. All right. Rseervetl. Not a plan of survey. PN-6 e 2012 MPAC and Its supplier,. All right. Reserved. Not a plan of Survey. The Corporation of the City of Pickering 8 4 By-law No. DAV, Being a by-law to stop-up and close the portion of Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 as public highway and deem it surplus to the Corporation. Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to acquire or dispose of land or interests in land and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof. Whereas, Notice of this By-law has been published for two (2) consecutive weeks. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. The following portion of highway is hereby stopped-up and closed to both vehicular and pedestrian traffic: • Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, designated as Part 1, Plan 40R-27441. 2. That portion of Rosebank Road between Lots 30 and 31, Range 3,.BFC, Pickering, designated as Part 1, Plan 40R-27441 is deemed surplus to the needs of the Corporation and shall be offered for sale, subject to any required easements. 3. The City shall ensure that all utility easements are conveyed to the appropriate utility authority for nominal consideration ($2.00) prior to the conveyance of the land. 4. The Mayor, City Clerk and City Solicitor are authorized to obtain and execute all relevant documentation required to effect the stopping-up and closing of the portion of Rosebank Road between Lots 30 and 31, Range 3, BFC, Pickering, being Part 1, Plan 40R-27441 and to effect its conveyance. By-law passed this 18th day of September, 2012. D24F • David Ryan, Mayor Debbie Shields, City Clerk L4610-38-09 Cali` 04, .. ..., , _. ,,, "*. - ,:,;;.p.*67a11 401 gi ti I el.( Memo To: Debbie Shields August 8, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Subject: Request for Part Lot Control By-law Owner: Grossi Group Development Inc. Block 18, Plan 40M-1827, City of Pickering - File: PLC.40M-1827.3 The above-mentioned block is being developed in accordance with the appropriate Site Plan Agreement, Zoning By-law and common elements condominium plan in such a manner to permit the construction of 12 dwelling units. On April 18, 2011, By-law 7128/11 was enacted exempting Block 18, Plan 40M-1827 from the part lot control provisions of the Planning Act, thus permitting the Owner to convey the individual units into separate ownership once they were constructed. We have recently received notice from the Owner advising that the units on Block 18, Plan 40M-1827 have yet to be constructed and therefore another Part Lot Control By-law is required, as By-law 7128/11 will expire on September 28, 2012. Attached is a location map and a draft by-law, enactment of which will continue to exempt Block 18, Plan 40M-1827 from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for September 18, 2012. DB:bg J:\Prop&Dev'PLC\sec\40M-1827\memos\memo to debbie renewing by-law July_2012.docx Attachments u6 J L-_ FINCH AVENUE W FINCH AVE 1= mem D fe Q 2 IIIIIIIIIIIIIIII PLACE /'''t - V l 1 CO / N'6o =w= CC): °°: 41111/111■1[8..:wa7=2;'--- , 0 11111111111 = 1 111111111111111111 ,1111 NIM116. NINIIIIMINI Mii111.1.1 ' SPARROW � � CRFSC�� =`��, a 11.0 % ,c)v R 1 "' ENT , vim` (/- J z IIII�� ```� =''111111M, • Q CHICKADEE �� 1/1� �A� 111111,01 �i �i�i ■ N, MELDRON �=, �� I % �•vIOWA _ __ ANDHURST m�I•Q �\C- SUBJECT .. __ 7OVEi PROPERTY IIN PINE — _12 ••■ralite Ilk —c7 z \ III 1MO50OK TRANQUIL CRT r City of Pickering Planning & Development Department PROPERTY DESCRIPTION Block 18,40M-1827 OWNER Grossi Group Development Inc. DATE July 30,2012 DRAWN BY JB FILE No. Part Lot Control SCALE 1:5000 CHECKED BY DB N iota Souraas: p 2009 UPACsends It Inc. suppl(rs.All right rRUlirv.d.t Notsaa pl n of tSurvey.n of survey. PN-10 8 7 The Corporation of the City of Pickering By-law No. DRIFT Being a By-law to exempt Block 18 on Plan 40M-1827, Pickering, from the part lot control provisions of the Planning Act: Whereas Grossi Group Development Inc., the owner of Block 18, Plan 40M-1827, intends to obtain approval of and register a common elements condominium plan; And Whereas it is intended that the owner or owners of each of the 12 dwelling units will own the parcel of tied land on which his, her or their dwelling is located in fee simple, and will also be a member or members of the common elements condominium corporation; And Whereas it is intended that the parcels of tied lands on which the 12 dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13; Now therefore the Council of The Corporation of the City of Pickering enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 18, Plan 40M-1827 upon: (a) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and (b) registration of a restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.5, requiring the consent of the City Solicitor to the registration of any transfer or charge of Block 18, Plan 40M-1827 or any part or parts thereof in the Land Registry Office for the Land Titles Division of Durham (No. 40). 2. This By-law shall remain in force and effect from the date of the passing of this By-law and shall expire on December 31, 2013. By-law passed this 18th day of September, 2012. Bar AT David Ryan, Mayor Debbie Shields, City Clerk PLC,40M-1827.3 CCU cq 8 8 PICKERING September 18, 2012 Confidential Council Report a) Appointments to Advisory Boards and Committees That the recommendation considered at the Closed Meeting of Council confirming the appointment of to the Heritage Pickering Advisory Committee be approved. • Committee of Adjustment C` Meeting Minutes Wednesday, June 13, 2012 7:00 pm Main Committee Room Present: Tom Copeland David Johnson -Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer Absent: Eric Newton —Vice-Chair (I) Adoption of Agenda Moved by Bill Utton Seconded by Tom Copeland That the agenda for the Wednesday, June 13, 2012 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 6th meeting of the Committee of Adjustment held Wednesday, May 23, 2012 be adopted as amended. Carried Unanimously • • 1 Citq CO Committee of Adjustment Meeting Minutes I ',till NIP Wednesday, June 13, 2012 7:00 pm Main Committee Room (III) Reports 1. P/CA 17/12 — L. Saunders 817 Fairview Avenue (Plan 814, Lot 19) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit an existing lot frontage of 7.6 metres, an existing lot area of 295 square metres, a front yard depth of 1.6 metre to a proposed attached garage, a north side yard width of 0.5 metres, a south side yard width of 0.9 metres, a proposed lot coverage of 42 percent, a setback of 0.9 metres to an existing accessory building, and an existing total accessory building lot coverage of 6 percent to allow for the construction of the proposed 3 storey dwelling that will be built behind the existing dwelling and converting the existing dwelling into an attached garage whereas the by-law requires a minimum lot frontage of 15.0 metres, a minimum lot area of 460 square metres, a front yard depth of 7.5 metres, north side yard width of 1.5 metres, south side yard of 2.4 metres, a maximum lot coverage of 33 percent, accessory building setback of 1.0 metres to all lot lines and maximum lot coverage of 5 percent for all accessory buildings. The applicant requests approval of these variances in order to obtain a building permit for the constructions of the proposed 3 storey dwelling and garage. Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the front yard depth of 1.6 metres and recommends that the application be amended to request a front yard depth of 6.0 metres to a proposed attached garage. The Planning & Development Department recommended approval for the variances related to the proposed 3 storey dwelling, subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Leslie & Garry Saunders, owners, were present to represent the application. Murray Nicholson of 816 Fairview Avenue was present to obtain additional information and expressed concern with rear yard access. Alexander Seres of 815 Fairview Avenue was present in favour of the application. • Leslie Saunders explained the neighbour to the south was granted a similar variance a few years ago and there are other similar situations in the surrounding neighbourhood. In response to a question from a Committee Member, Garry Saunders explained they would like to start construction right away. 2 Citi 00 Committee of Adjustment Meeting Minutes Ca o0 Committee of Adjustment Meeting Minutes '= Wednesday, June 13, 2012 7:00 pm Main Committee Room 2. That the applicant obtain a building permit for the proposed construction by • June 13, 2014, or this decision shall become null and void. Carried Unanimously 3. P/CA 23/12 — P. & F. Wreglesworth 115 Secord Street (Lot 10, Plan 40M-1762) • City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 4271/93 to permit a rear yard depth of 6.0 metres, whereas the by-law requires a rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed rear yard second storey deck. Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. •Written comments were also received from the City's Development Control Manager expressing no concerns. Written comments were also received from Robert Smerage of 122 Thicket Crescent in objection to the application. • Correspondence received from Robert Smerage indicated a concern with lack of privacy because Secord Street is at a much higher grade level than Thicket Crescent and decks and balconies already overlook into their backyard. Paul Wreglesworth, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Paul Wreglesworth explained there are other decks in the neighbourhood very similar to his proposed rear yard second storey deck. In response to a question from a Committee Member; Paul Wreglesworth indicated he has no objection to provide additional landscaping for screening purposes. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 23/12 by P. & F. Wreglesworth, be Approved on the grounds that the rear yard depth of 6.0 metres to be a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 4 • o Committee of Adjustment Meeting Minutes Wednesday, June 13, 2012 ...:....... ... vie-ri-atmr 7:00 pm Main Committee Room 1. That this variance apply only to the proposed rear yard second storey deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by June 13, 2014, or this decision shall become null and void. Carried Unanimously 4. P/CA 24/12 — M. & S. Wetzel 1144 Meadowlane Crescent (Lot 68, Plan M1222) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1228/81 to permit a rear yard depth of 1.2 metres and a south side yard width of 0.5 metres to a proposed and existing multiple level deck, whereas the by-law requires a rear yard depth of 7.5 metres and side yard widths of 1.2 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed multiple level deck. Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for a rear yard depth of 1.2 metres and approval for a south side yard width of 0.5 metres subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Michael Wetzel, owner, Bryan Norris, agent, were present to represent the application. No further representation was present in favour of or in objection to the application. Michael Wetzel submitted six letters from surrounding neighbours indicating they are fully aware of the variances being requested and the scope of work being proposed and have no issues with the application. Michael Wetzel provided pictures and explained to the Committee Members the different grade levels in the rear yard and that he has already planted 12 foot high cedars along the property line to address any privacy issues. 5 • Ca of Committee of Adjustment Meeting Minutes Wednesday, June 13, 2012 7:00 pm S'I1i [ . Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 24/12 by M. & S. Wetzel, be Approved on the grounds that the rear yard depth of 1.2 metres, south side yard width of a 0.5 metres to a proposed and existing multiple level deck are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law and Official Plan, subject to the following condition: 1. That this variance apply only to the existing deck and stairs, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by June 13., 2014, or this decision shall become null and void. Carried Vote Tom Copeland in favour David Johnson opposed Bill Utton in favour Shirley Van Steen in favour 5. P/CA 25/12 — N. Bhaloo 1355 Brands Court (Block F, Plan M998, Part 10, 40R-2015) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 4325/73 to permit the construction of a cover over an existing deck resulting in a lot coverage of 47 percent, whereas the by-law permits a maximum lot coverage of 33 percent. The applicant requests approval of this variance in order to obtain a building permit and zoning compliance for the existing cover on a deck. Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Form letters were submitted from eight surrounding neighbours indicting support to allow the construction of a cover over the deck. 6 Citii O Committee of Adjustment Meeting Minutes —'" Wednesday, June 13, 2012 > > ................ . IISit4It 7:00 pm Main Committee Room Nizar Bhaloo, owner, was present to represent the application. Mrs. Maw of 1350 Glenanna Road was present in objection to the application. Nizar Bhaloo indicated eight letters of support were received from surrounding neighbours. In response to questions from Committee Members and a concerned neigbour, Nizar Bhaloo indicated the deck will not be enclosed, covered only, and it does not take up the entire backyard. Mrs. Maw questioned if the extension is going to take up the entire back yard and she also expressed concern with current construction taking place in the rear yard other then the covered deck. Moved by Bill Utton Seconded by Shirley Van Steen That application P/CA 25/12 by N. Bhaloo, be Approved on the grounds that the lot coverage of 47 to permit the construction of a cover over an existing deck is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the existing covered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the covered deck construction by June 13, 2014, or this decision shall become null and void. Carried Unanimously 6. P/CA 26/12 to P/CA 28/12 — Geranium Homes Development Inc. 434 & 429 Staghorn Road and 562 Maitland Drive (Lots 9, 2 & 11, Plan 40M-2470) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 6993/09 to permit: 1. P/CA 26/11 a front yard depth of 3.5 metres to a covered porch attached to a proposed two-storey detached dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres. 7 City 00 Committee of Adjustment Meeting Minutes 13, 2012 Wednesday, June tralltaa[ 7:00 pm Main Committee Room 2. P/CA 27/11 a front yard depth of 3.1 metres to a covered porch attached to a proposed two-storey detached dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres. 3. P/CA,28/11 a front yard depth of 3.3 metres to a covered porch attached to a proposed two-storey detached dwelling, whereas the by-law requires a minimum front yard depth of 4.5 metres. The applicant requests approval of these variances in order to obtain building permits for three proposed covered porches. Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Paul Kennedy, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That applications P/CA 26/12 to P/CA 28/12 by Geranium Homes Development Inc, be Approved on the grounds that the front yard depth of 3.5 metres (P/CA 26/12), 3.1 metres (P/CA 27/12) and 3.3 metres (P/CA 28/12) for three proposed covered porches are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variance apply only to the proposed covered porches, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by June 13, 2014, or this decision shall become null and void. Carried Unanimously 8 Ci Committee of Adjustment Meeting Minutes >Wednesday June 13, 2012 7:00 pm Main Committee Room (IV) Adjournment Moved by Bill Utton Seconded by Tom Copeland That the 7th meeting of the 2012 Committee of Adjustment be adjourned at 7:55 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 4, 2012. Carried Unanimously Date r 1 Chair , 04717),Q, Assistant Secretary-Treasurer 9 citg o0 Committee of Adjustment Meeting Minutes Wednesday, July 4, 2012 - E, ice � Ca 4 Committee of Adjustment Meeting Minutes Wednesday, July 4, 2012 viers-o war 7:00 pm Main Committee Room (III) Reports 1. (Deferred from the June 13, 2012 meeting) P/CA 17/12 — L. Saunders 817 Fairview Avenue (Plan 814, Lot 19) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit an existing lot frontage of 7.6 metres, an existing lot area of 295 square metres, a front yard depth of 1.6 metres to a proposed attached garage, a north side yard width of 0.5 metres, a south side yard width of 0.9 metres, a proposed lot coverage of 42 percent, a setback of 0.9 metres to an existing accessory building, and an existing total accessory building lot coverage of 6 percent to allow for the construction of the proposed 3 storey dwelling that will be built behind the existing dwelling and converting the existing dwelling into an attached garage whereas the by-law requires a minimum lot frontage of 15.0 metres, a minimum lot area of 460 square metres, a front yard depth of 7.5 metres, north side yard width of 1.5 metres, south side yard of 2.4 metres, a maximum lot coverage of 33 percent, accessory building setback of 1.0 metres to all lot lines and maximum lot coverage of 5 percent for all accessory buildings. The applicant requests approval of these variances in order to obtain a building permit for the construction of the proposed 3 storey dwelling and garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the front yard depth of 1.6 metres and recommends that the application be amended to request a front yard depth of 6.0 metres to a proposed attached garage. The Planning & Development Department recommended approval for the variances related to the proposed 3 storey dwelling, subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Leslie & Garry Saunders, owners, were present to represent the application. No further.representation was present in favour of or in objection to the application. Leslie Saunders explained to the Committee since filing the variance application the construction of the garage will have a front yard depth of 2.8 metres not 1.6 metres. In response to a question from a Committee Member, Leslie & Garry Saunders indicated they would not consider amending the application to 6.0 metres because it will affect the size of the backyard. Leslie Saunders officially amended the application to have a front yard depth of 4.0 metres. 2 o0 _z, Committee of Adjustment Meeting Minutes I I Wednesday, July 4, 2012 lite-MI 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 17/12 by L. Saunders, be Refused on the grounds that the front yard depth of 1.6 metres to an attached garage of a proposed 3 storey dwelling is a major variance that is not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. And That application P/CA 17/12 by L. Saunders, be Approved on the grounds that the existing lot frontage of 7.6 metres, existing lot area of 295 square metres, an amended front yard depth of 4.0 metres, north side yard width of 0.5 metres, south side yard width of 0.9 metres, accessory building setback of 0.9 metres, accessory building lot coverage of 6 percent and a lot coverage of 42 percent to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed detached dwelling, as generally sited and outlined on the applicant's submitted plans subject to the revised front yard depth. 2. That the applicant obtain a building permit for the proposed construction by July 4, 2014, or this decision shall become null and void. Carried Unanimously 2. P/CA 29/12 — M. & L. Raponi 334 Fiddlers Court (Part of Lot 18, Plan 228, Parts 1 & 2, Plan 40R-15374) City of Pickering The applicant requests relief from Zoning By-law 3036 to recognize a north side yard width and an east rear yard depth of 0.6 metres to an existing shed and to permit a south side yard width and an east rear yard depth of 0.4 metres to a newly constructed shed, whereas the by-law requires a minimum 1.0 metres setback to all lot lines for all accessory structures. The applicant requests approval of this variance in order to obtain zoning compliance. 3 Cali 00 Committee of Adjustment Meeting Minutes i - = i Wednesday, July 4, 2012 isorter s 7:00 pm Main Committee Room M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the south side yard width and an east rear yard depth to a newly constructed shed. The Planning & Development Department recommended approval for the variances related to the north side yard width and an east rear yard depth to an existing shed subject to conditions. Written comments were received from the City's Development Control Manager indicating all drainage from the structure must be contained on the subject property. Written comments were received from Maria Graefe of 1408 Rougemount Drive in objection to the application. Mario Raponi, owner, was present to represent the application. Josiv Stevanovski of 336 Fiddlers Court and Maria Graefe of 1408 Rougemount Drive were present in objection to the application. Mario Raponi advised the Committee he would like to defer the application to allow time to obtain information from the Planning Department and submit additional information on the application for it to be reconsidered. Josiv Stevanovski provided pictures for the Committee Members to review, and indicated the shed is too close to the property line for proper maintenance. Maria Graefe indicated concerns with the height and location of the shed. Maria Graefe also provided pictures for the Committee Members to review and they show how close the newly constructed shed is to the fence. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 29/12 by M. & L. Raponi, be Deferred to allow the applicant time to review and submit additional information for the application. Carried Unanimously 3. P/CA 30/12 — K. & P. Locke 1321 Commerce Street (Lot 14, Plan 407) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a rear yard depth of 3.8 metres to a proposed rear deck extension, whereas the by-law requires a minimum rear yard depth of 7.5 metres. 4 Ca Committee of Adjustment Meeting Minutes '. l I I --°' - Wednesday, July 4, 2012 141011W C 7:00 pm Main Committee Room The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Peter Locke, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Eric Newton That application P/CA 30/12 by K. & P. Locke, be Approved on the grounds that the proposed rear yard depth of 3.8 metres to a rear deck extension is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That this variance apply only to the proposed rear deck extension, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed rear deck' extension by July 4, 2014, or this decision shall become null and void. Carried Unanimously 4. P/CA 31/12 to 33/12 — Pickering Shores Development Inc. 550, 560 & 576 Gillmoss Road (Lots 9, 12, 20, Plan 40M-2469) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 7082/10 to permit: 1. P/CA 31/12 an east side yard width of 0.6 metres to a proposed two-storey detached dwelling, whereas the by-law requires a minimum side yard width of 1.2 metres. • 2. P/CA 32/12 a north side yard width of 0.6 metres to a proposed two-storey detached dwelling, whereas the by-law requires a minimum side yard width of 1.2 metres. 5 City 00 4.4 • Committee of Adjustment Meeting Minutes I., Wednesday, July 4, 2012 1102111114112C 7:00 pm Main Committee Room 3. P/CA 33/12 a south side yard width of 0.6 metres to a proposed two-storey detached dwelling, whereas the by-law requires a minimum side yard width of 1.2 metres. The applicant requests approval of these variances in order to obtain building permits for each lot. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. Written comments were received from the City's Development Control Manager expressing no concerns with P/CA 31/12 and P/CA 33/12. Written comments were also received for P/CA 32/12 indicating the lot to the north (Lot 13) has been approved with a 0.6 metre setback to a shared property line and have concerns with the drainage between the houses. Dominic Mobilio, agent, was present to represent the application. In further representation was present in favour of or in objection to the application. Dominic Mobilio of Hunt Design explained the application and provided a detailed site plan for the Committee Members to review and consider. Dominic Mobilio explained to the Committee that the way this by-law was written, lots with lot frontages of 12.0 metres or more require larger side yard standards than those lots with lot frontages less than 12.0 metres. The 3 lots requesting side yard variances are flankage lots and the builder intentionally made the lot frontages larger in order to comply with the by-law requirement of flankage side yard. However, once the lot frontages were larger to accommodate flankage side yard width, the lot frontages of the flankage lots became 12.0 metres or more which then must comply with larger side yard standards. Therefore, the by-law limits the builder from building the same size home on larger lots than those allowed on smaller lots. Dominic Mobilio also explained that the builder only wishes to build the same size home as he can on a smaller lot with lot frontages less than 12.0 metres. Moved by Shirley Van Steen Seconded by Bill Utton That applications P/CA 31/12 to P/CA 33/12 by Pickering Shores Development Inc., be Approved on the grounds that the side yard widths of 0.6 metres for three proposed two-storey detached dwellings on three separate lots are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law, subject to the following conditions: 6 City 4� Committee of Adjustment Meeting Minutes Wednesday, July 4, 2012 1 7:00 pm Main Committee Room 1. That these variances apply only to the proposed two-storey detached dwellings on three separate lots, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain building permits for the proposed construction by July 4, 2014 or this decision shall become null and void. Carried Vote Tom Copeland in favour David Johnson in favour Eric Newton opposed Bill Utton in favour Shirley Van Steen in favour 5. P/CA 35/12 — Wintser Investments Limited 415 Toynevale Road (Part of Lots 64 to 66, Part 1, Plan 40R-19738) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1399/81 to permit a maximum of 73 children in a Day Nursery facility for the daytime care of children and a total of 300 children and students enrolled in either a day nursery or a private non-residential school at any one time, whereas the by-law permits a day nursery facility for the daytime care of not more than 40 children at any one time and a maximum total of 150 children and students enrolled in either a day nursery or a private non-residential school at any one time. The applicant requests approval of this variance in order to obtain zoning compliance to receive site plan approval. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Ian McFarland of 380 Toynevale Road, Pavel & Irina Muresan of 401 Frontier Court and Carole King of 372 Toynevale Road in objection to the application. 7 01 Committee of Adjustment Meeting Minutes Wednesday, July 4, 2012 • 7:00 pm Main Committee Room Heather Wilson & Lawrence Wilson, owners, were present to represent the application. Dave Page of 574 Oakwood Drive, Lisa Black-Meddings of 382 Toynevale Road, Catherine Coghlan of 433 Toynevale Road, Michael Barber of 374 Toynevale Road, Carole King of 372 Toynevale Road, Alex • Tsoulis of 543 Toynevale Road, Teresa Bunting of 543 Lekani Court, Marie Robinson of 414 Toynevale Road, Heather Wilkinson-Little of 410 Toynevale Road and John McFarland of 380 Toynevale Road were present in objection to . the application. Correspondence received from Pavel & Irina Muresan indicated concerns with increased risk of accidents, noise, sewage, residential access and the capacity, safety and hygienic conditions of the existing building. Heather Wilson explained the application and the current number of children enrolled into the school. In response to a question from a Committee Member, Heather Wilson indicated she has no problem holding a Community Meeting with area residents to listen and try to address their concerns. Dave Page indicated concerns with traffic and safety along Toynevale Road especially in the winter and requested clarification on the variance application. Lisa Black-Meddings indicated concerns with traffic, safety of children at the bus stop, and drivers not stopping at the stop sign. Lisa Black-Meddings requested clarification on the variance application. Catherine Coghlan indicated concerns with traffic, already over maximum • children allowed, increased noise, and not enough parking. Michael Barber indicated to Committee Members Region of Durham has been contacted frequently regarding existing traffic concerns. Carole King indicated concerns with unplowed sidewalks on many occasions in the winter and Sunday soccer games during the summer, the steady flow of erratic drivers dropping off and picking up children and not being able to exit their - driveway in the mornings before 9 am or in the afternoon around 4pm. Alex Tsoulis indicated concerns with the Montessori site being very cramped especially in the southwest corner, no crosswalk or proper sidewalks exists and entrances are too close to residential uses unlike standards established in public school sites. 8 Cat/ o Committee of Adjustment _ Meeting Minutes _- Wednesday, July 4, 2012 1i► -am-s ev er 7:00 pm Main Committee Room Teresa Bunting indicated concerns with the Montessori School having been in non-compliance for four years now, and would like a complete traffic study on the increased traffic and the effect the increase would have on the surrounding neighbourhood. Teresa Bunting noted the Montessori School had a company trim the trees surrounding the subject property and they cut two of her mature trees to six foot stumps and these trees helped screen the view of the school gym from the back deck and will be costly to have these trees removed. Marie Robinson indicated concerns with traffic and it takes up to 5-10 minutes just to exit her own driveway. Marie Robinson tried to speak with Heather Wilson suggesting a newsletter be handed out to parents of the Montessori School asking to be courteous to surrounding neighbours of the Montessori School and obey the rules of the road. Heather Wilkinson-Little indicated concerns with traffic, safety of children, noise and when the school has a special event parking spills out onto the roadway because there is not enough parking on-site. John McFarland indicated concerns with the continuous stream of traffic to and from the Montessori School which causes a major problem leaving their own driveways. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 35/12 by Wintser Investments Limited, be Deferred to allow the applicant time to consult with the community. Carried Unanimously 6. P/CA 36/12 —J. & G. Breen 4993 Brock Road (Part of Lot 3, Plan 12, Part 1, Plan 40R-5734) City of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law 6640/06 to permit the enlargement and extension of a legal non-conforming detached dwelling by permitting an accessory dwelling unit in an accessory building, and to permit a 0.0 metre south side yard width to an existing accessory building, whereas the by-law does not permit buildings used for residential purposes as a principal use on a property zoned for commercial purposes and requires a 1.0 metre side yard width for all accessory structures within a commercial zone. 9 Ca 4 = Committee of Adjustment Meeting Minutes Wednesday, July 4, 2012 7:00 pm Main Committee Room The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Shelagh & Ken Mulveney of 4951 Brock Road noting the application is acceptable with conditions. John & Gordana Breen, owners, were present to represent the application. Ron Hedges of 1767 Track Street was present in objection to the application. John & Gordana Breen provided a history of the property and the previously approved Committee of Adjustment application in 2010. Gordana Breen indicated Fire Services has no fire safety concerns regarding the accessory building which will address condition #3 of staff recommendations. John & Gordana Breen indicated they have spoken with the neighbour to the south regarding the encroachment agreement. Ron Hedges questioned when the barn on the subject property was converted to a coach house. Ron Hedges indicated he did not receive a copy of the notice. Ron Hedges also questioned why his name was not indicated on the encroachment agreement as he is also listed on the property as a registered owner. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 36/12 by J. & G. Breen, be Approved on the grounds that the enlargement and extension of a legal non-conforming detached dwelling by permitting an accessory dwelling unit in an accessory building and a 0.0 metre south side yard width to an existing accessory building to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply to the two existing building, as sited and outlined on the applicant's submitted plans with this application. 10 Committee of Adjustment Cali 00 • Meeting Minutes Wednesday, July 4, 2012 Itakr110'1[ 7:00 pm Main Committee Room 2. That the applicants enter into an encroachment agreement with the owner of the abutting south property (4989 Brock Road) by January 4, 2014 or the decision regarding the accessory building shall become null and void. 3. That the applicants provide confirmation to the Planning & Development Department that a fire inspection was conducted through the Fire Services Division, to the satisfaction of the City by January 4, 2013, or the decision regarding the accessory building shall become null and void. Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 8th meeting of the 2012 Committee of Adjustment be adjourned at 8:43 pm and the next meeting of the Committee of Adjustment be held on Wednesday, July 25, 2012. Carried Unanimously Date $ - Chair -41101k ■J‘. Assistant Secretary-Treasurer 11 City 00 Committee of Adjustment Meeting Minutes Wednesday, July 25, 2012 • 1 7:00 pm Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Tom Copeland Seconded by Bill Utton That the agenda for the Wednesday, July 25, 2012 meeting be adopted with an amendment to move application P/CA 35/12 so that it will be the first application • to be heard. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Bill Utton That the minutes of the 8th meeting of the Committee of Adjustment held Wednesday, July 4, 2012 be adopted. Carried Unanimously • 1 Committee of Adjustment Cali °� Meeting Minutes - ; Wednesday, July 25, 2012 ( it4I [ 7:00 pm Main Committee Room (Ill) Reports 1. (Deferred from the July 4, 2012 meeting) P/CA 35/12 —Winster Investments Limited 415 Toynevale Road (Part of Lots 64 to 66, Part 1, Plan 40R-19738) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1399/81 to permit a maximum of 73 children in a Day Nursery facility for the daytime care of children and a total of 300 children and students enrolled in either a day nursery or a private non-residential school at any one time, whereas the by-law permits a day nursery facility for the daytime care of not more than 40 children at any one time and a maximum total of 150 children and students enrolled in either a day nursery or a private non-residential school at any one time. The applicant requests approval of this variance in order to obtain zoning compliance to receive site plan approval. M. Yeung, Assistant Secretary-Treasurer notified the Committee that written correspondence-was received by the applicant on July 20, 2012 requesting the application be deferred to the next meeting on August 15, 2012. Written comments were also received from Todd & Kim Smith of 448 Rougemount Drive in objection to the application. Correspondence received from Todd & Kim Smith indicated concerns with the traffic and noted there are only two options to enter or leave this neighbourhood (Whites Road via Granit/Rosebank or onto Kingston Road via Rougemount Drive). No representation of the application or the public spoke on the application at the meeting. Moved by Eric Newton Seconded by Bill Utton That application P/CA 35/12 by Winster Investments Limited, be Deferred on the grounds that a community meeting will be held on August 1, 2012 by the Ward Councillors. Carried Unanimously 2 Committee of Adjustment City °¢ Meeting Minutes = 141 a, �' Wednesday, July 25, 2012 co 21 7:00 pm • Main Committee Room 2. (Deferred from the July 4, 2012 meeting) P/CA 29/12 — M. & L. Raponi • 334 Fiddlers Court (Part of Lot 18, Plan 228, Parts 1 & 2, Plan 40R-15374) City of Pickering The applicant requests relief from Zoning By-law 3036 to recognize a north side yard width and an east rear yard depth of 0.6 metres to an existing shed and to permit a south side yard width and an east rear yard depth of 0.6 metres to a newly constructed shed, whereas the by-law requires a minimum 1.0 metres setback to all lot lines for all accessory structures. The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the south side yard width and an east rear yard depth to a newly constructed shed. The Planning & Development Department recommended approval for the variances related to the north side yard width and an east rear yard depth to an existing shed subject to conditions. Written comments were also received from Bill Coons of 339 Fiddlers Court in support of the application. Correspondence received from Bill Coons indicated the newly constructed shed appears to be well constructed and of high quality and the visual appearance is in keeping with the surrounding neighbourhood. Bill Coons also noted that the shed does not appear to affect adjacent properties drainage, accessibility, environmental or health and safety. Mario & Linda Raponi, owners, were present to represent the application. Robert Banik on behalf of Josiv Stevanoski of 336 Fiddlers Court and Maria Graefe of 1408 Rougemount Drive were present in objection to the application. Mario Raponi outlined the application, his professionalism in Municipal engineering, and briefly explained the history and relationship with the residents at 336 Fiddlers Court and 1408 Rougemount Drive. Mario Raponi indicated meeting with City Staff to discuss an amendment from 0.4 metres to 0.6 metres for the newly constructed shed and if it would be supported. Mario Raponi explained that with the proposed setback of 0.6 metres, he will ensure the drainage is contained on the property and maintenance of the shed will be provided. In response to questions from Committee Members, Mario Raponi noted that if the shed is relocated to 1.0 metre it will encroach onto the existing stonework that surrounds the swimming pool. He also indicated that he would be willing to deal with water runoff by installing eaves troughs on the shed. 3 Cli o¢ Committee of Adjustment Meeting Minutes _' 'i _�=� - Wednesday, July 25, 2012 larallE 7:00 pm Main Committee Room Robert Banik notified the Committee Members that he was there to represent his client Josiv Stevanoski of 336 Fiddlers Court who is currently out of the country. Robert Banik indicated his client's concerns that the location of the newly construction shed is too close to the fence line which will impact the maintenance, the drainage and water runoff that may affect the movement of soil towards his lot and the visual impact which affects the enjoyment of his backyard. Robert Banik noted the applicant, as an engineer, should have been aware about the need to comply with the Zoning By-law before building and that there is no reason to not comply with the 1.0 metre setback as outlined. Maria Graefe indicated concerns with the location of the shed being too close to the fence. Maria Graefe also provided more pictures for the Committee Members to review and they show how close the shed is to the fence. Moved by Bill Utton • Seconded by Eric Newton That application P/CA 29/12 by M. & L. Raponi, be Deferred until the September 5, 2012 meeting in order to give the Committee Members an opportunity to visit the site and the opportunity for the applicant to meet with the neighbours. Carried Unanimously 3. P/CA 37/12 — E. Kerr & S. Parks 691 Front Road (Lot 51, Plan M90) City of Pickering The applicants request relief from Zoning By-law 2511 to recognize an existing north side yard width of 0.6 metres to the existing carport attached to the detached dwelling and to permit a proposed 2 storey detached garage with a height of 5.3 metres in the rear yard, whereas the by-law requires a minimum side yard width of 2.4 metres and a maximum accessory structure height of 3.5 metres for all accessory structures within a residential zone. The applicant requests approval of these variances in order to obtain a building permit for the proposed detached garage. 4 Committee of Adjustment City 4 Meeting Minutes 1 -�-�7 Wednesday, July 25, 2012 istrii-ankr 7:00 pm Main Committee Room M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the height of 5.3 metres to the proposed 2 storey detached garage located in the rear yard. The Planning & Development Department recommended approval for the variances related to the north side yard width of 0.6 metres to the existing carport subject to conditions. • Written comments were received from the City's Development Control Manager indicating the height of the proposed garage may have a negative impact on the existing trees surrounding the property. Written comments were received from Camilla & Hugh Arnold of 1250 Ilona Park Road, Judy Carey of 1280B Commerce Street, Mary Ladisa-Allen & Terry Allen of 1280 Commerce Street, Victor Pliuskaitis of 1252 Ilona Park Road, Reinhold & Cindy Klinger of 1280A Commerce Street and Nancy Vichert, Rebecca Campbell & Jeffrey Campbell of 1254 Ilona Park Road in objection to the application. A form letter was also received signed by 2 residents in support of the application. Correspondence received from Camilla & Hugh Arnold indicated concerns with the height of the proposed garage impacting the view of the lake which would decrease their property value. • Correspondence received from Judy Carey indicated concerns that the proposed 2 storey garage will block the view of the natural waterfront and prevent the neighbourhood from enjoying the view of the mature trees and wildlife. Judy Carey also expressed the possibility of car maintenance and repair shop and the potential of car waste runoff into backyards and gardens. Correspondence received from Mary Ladisa-Allen & Terry Allen indicated concerns that the proposed garage will block surrounding neighbours view of Frenchman's Bay and natural features in this residential area and fear this residentially zoned area is becoming an unlegislated business area. Morri Edelstein, agent, Eugenne Kerr & Sandra Parks were present to represent the application. Rebecca Campbell of 1254 Ilona Park Road, Victor Pliuskaitis of 1252 Ilona Park Road and Reinhold Klinger of 1280A Commerce Street were present in objection to the application. Morri Edelstein explained the application and provided pictures for the Committee Members to review showing the grading on the subject property. In response to residents' concerns, Morn Edelstein noted the window is permitted and has considered the drainage to surrounding properties. 5 • Committee of Adjustment C` Meeting Minutes _-� -- Wednesday, July 25, 2012 iI* iiEU [►� Main Committee Room • Rebecca Campbell outlined comments received and indicated concerns that the proposed height of the garage would block a large amount of the afternoon sun and negatively affect the view of the Bay for surrounding neighbours. Victor Pliuskaitis outlined comments received and indicated concerns the proposed height of the garage will obstruct the view of Frenchman's Bay and will . drastically decrease property value. Reinhold Klinger outlined comments received and indicated concerns with the decrease in property value, removal of trees (especially on their property), and • the loss of enjoyment and privacy in their backyard. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 37/12 by E. Kerr & S. Parks, be Refused on the grounds that the height of 5.3 metres a proposed 2 storey detached garage located in the rear yard is a major variance that is not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Zoning By-law. And That application P/CA 37/12 by E. Kerr & S. Parks, be Approved on the grounds that the existing north side yard width of 0.6 metres to the existing carport is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: 1. That this variance apply only to the existing carport, as generally sited and outlined on the applicant's submitted plans. • Carried Unanimously 6 Cat/ 00 Committee of Adjustment Meeting Minutes � Wednesday, July 25, 2012 icsisrmar 7:00 pm Main Committee Room 4. P/CA 38/12 — H. Weber 962 Vistula Drive (Lot 391, Plan M-17) City of Pickering The applicant requests relief from Zoning By-law 2520, to permit a reduced rear yard depth of 5.5 metres to a proposed one-storey addition onto the rear of the existing detached dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed addition. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Hans Weber, owner, and Karen Walker were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 38/12 by H. Weber, be Approved on the grounds that the rear yard depth of 5.5 metres to a proposed one-storey addition onto the rear of the existing detached dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed one-storey addition, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 7 Cali 00 • Committee of Adjustment Meeting Minutes I :; :::::::::::-: Wednesday, July 25, 2012 7:00 pm Main Committee Room 5. P/CA 39/12 — 1685404 Ontario Ltd. 1023 Brock Road (South Part of Lot 18, Concession 1, Part 2, 40R-18713) City'of Pickering The applicant requests relief from Zoning By-law 2511, to permit a north side yard width of 1.5 metres and to permit a maximum of 50 percent (8 parking spaces) of the required parking spaces in the front yard of a proposed new building for an automotive repair garage use, whereas the by-law requires a minimum side yard width of 4.5 metres and a maximum front yard parking of 20 percent (4 parking spaces). The applicant requests approval of these variances in order to obtain Site Plan approval and a building permit for the proposed development. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Morri Edelstein, agent, and Mark DePass, owner, were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Eric Newton Seconded by Bill Utton That application P/CA 39/12 by 1685404 Ontario Ltd., be Approved on the grounds that the north side yard width of 1.5 metres and a maximum of 50 percent of the required parking spaces to be located in the front yard of a proposed new building for an automotive repair garage use are minor variances,that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed parking layout and proposed one storey building, as generally sited and outlined on the applicant's submitted plans. 8 Carl o0 Committee of Adjustment Meeting Minutes Wednesday, 25,July 25 2012 7:00 pm Main Committee Room 2. That the applicant obtain Site Plan approval and a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 6. P/CA 40/12 — E. McKinnon 669 Front Road (Part Lot 3, Plan 65, Block E, Part 2 & 3, 40R-5378) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a front yard depth of 4.5 metres and a south side yard width of 0.5 metres to a proposed raised deck attached to the front of the existing dwelling, whereas the by-law requires a minimum front yard depth of 7.5 metres and a minimum side yard width of 1.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed raised deck. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Mel & Maureen Metcalfe of 667 Front Road in objection to the application. Correspondence received from Mel & Maureen Metcalfe expressed a concern with the negative impact of the proposed raised front deck would have on the privacy of their home. Elizabeth McKinnon, owner, and Chris Knight were present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Tom Copeland Seconded by Shirley Van Steen That application P/CA 40/12 by E. McKinnon, be Approved on the grounds that the front yard depth of 4.5 metres and a south side yard width of 0.5 metres to a proposed raised deck attached to the front of the existing dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 9 Ca o¢� • Committee of Adjustment Meeting Minutes -0 "— Wednesday, July 25, 2012 7:00 pm Main Committee Room 1. That these variances apply only to the proposed deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 7. P/CA 41/12 — J. & L. Varga 717 Hillview Crescent (Lot 96, Plan 331) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a north side yard width of 0.8 metres and a south side yard width of 1.1 metres to a single storey addition with an attached garage onto the existing detached dwelling, whereas the by-law requires minimum side yard widths of 1.5 metres. • The applicant requests approval of this variance in order to obtain a building permit for the proposed addition with an attached garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal to the south side yard width of 1.1 metres to the proposed attached garage. The Planning & Development Department recommended approval for the variance related to the north side yard width of 0.8 metres to a single storey addition subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Jake & Laura Varga, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Jake Varga explained the application. In response to a question from a Committee Member, Jake Varga explained the new attached garage will maintain a consistent building wall as the existing detached garage. 10 Committee of Adjustment C` 00 Meeting Minutes AMU. l = - I Wednesday, July 25, 2012 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 41/12 by J. & L. Varga, be Approved on the grounds that the south side yard width of 1.1 metres to the proposed attached garage onto the proposed dwelling addition and the north side yard width of 0.8 metres to a single storey addition onto the existing detached dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing dwelling and proposed dwelling addition, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 8. P/CA 42/12 — 1473714 Ontario Ltd. 875 Bayly Street (Part of Block B, Plan M-20, Part 1, 40R-5876) City of Pickering The applicant requests relief from Zoning By-law 2520 to recognize an existing south side yard width of 4.3 metres to an existing one-storey commercial plaza and to permit a reduced number of required parking spaces to 48 in order to permit a new 38 square metre outdoor patio, whereas the by-law requires a minimum side yard width of 4.5 metres and a minimum of 50 parking spaces. The applicant requests approval of this variance in order to obtain Site Plan approval. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from Ken Fuller of 918 Marinet Crescent in objection to the application. • 11 Calf 00 Committee of Adjustment Meeting Minutes ; ;' Wednesday, July 25, 2012 V _ 7:00 pm Main Committee Room Correspondence received from Ken Fuller expressed concern with potential noise issues related to loud restaurant patrons in the late evening hours. Barry Ramphal and Ron Barsi, agents, were present to represent the application. Betty Lam of 893 Bayly Street Unit #2 and Tony Giorgios of 893 Bayly Street Unit #5 were present in objection to the application. Andy Gay of 905 Bayly Street and Ron Metzger of 864 Boxworth Place were present in favour of the application. Barry Ramphal explained their involvement within the community and feels the patio will bring more business to the restaurant as well as other business within the plaza. Betty Lam owns a business next door to the restaurant and expressed concerns with the walkway being blocked by the patio and safety concerns for the patrons going to the her salon. Tony Giorgios owns a business next door to the restaurant and expressed concerns with the removal of the 2 parking spaces in front of his store and the effects it will have on the patrons coming and going from his business. Andy Gay indicated the patio will encourage smokers to use the patio instead of the walkway. Ron Metzger noted the parking is not an issue, he has never seen the parking lot full. Ron Metzger also noted that the patio will encourage smokers to use the patio instead of the front walkway. Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 42/12 by 1473714 Ontario Ltd., be Approved on the grounds that the existing south side yard width of 4.3 metres and to permit 48 parking spaces for the commercial plaza with a new 38 square metre outdoor patio are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the commercial plaza with a proposed 38 square metre outdoor patio, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain Site Plan Approval for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 12 Ca o0 Committee of Adjustment Meeting Minutes I goil --- -1111 Wednesday, July 25, 2012 1J -sc� n or 7:00 pm Main Committee Room 9. P/CA 43/12 — T. & H. Somwaru 628 Sunbird Trail (Part Lot 69, Plan 40M-2208, Part 8, 40R-23011) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 6176/03 to permit a rear yard depth of 3.8 metres to a covered deck attached to the rear of the existing detached dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the rear yard deck and cover. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal. Written comments were received from the City's Development Control Manager indicating all runoff must be contained on the applicant's property. Tajpaul & Hansrani Somwaru, owners, were present to represent the application. No further representation was present in favour of or in objection to the application. Hansrani Somwaru explained the application. In response to a question from a Committee Member, Hansrani Somwaru indicated the roof line would be just above the fence. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 43/12 by T. & H. Somwaru, be Approved on the grounds • that the rear yard depth of 3.8 metres to a covered deck attached to the rear of the existing detached dwelling is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the rear yard depth to a covered deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. 13• Ca o0 Committee of Adjustment Meeting Minutes Wednesday, July 25, 2012 WSW IK 7:00 pm Main Committee Room Carried Vote Tom Copeland opposed David Johnson in favour Eric Newton opposed Bill Utton in favour Shirley Van Steen in favour 10. P/CA 44/12 — C. & K. Coppolino 936 Redbird Crescent (Block 226, Plan 40M-1325, Part of Block 63 Plan 40M-1415, Parts 5, 6, 25, 26, 28, 40R-9899) City of Pickering The applicants request relief from Zoning By-law 3036, as amended by By-law 1998/85 to permit a rear yard depth of 4.0 metres to an existing deck and to permit a rear yard depth of 4.0 metres to a proposed roof covering the existing deck attached to an existing dwelling, whereas the by-law requires a minimum rear yard depth of 7.5 metres. The applicants request approval of these variances in order to obtain zoning compliance for the existing deck and a building permit for the proposed roof. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager indicating all runoff must be contained on the applicant's property. A form letter was also received and signed by 32 residents in support of the application. Clifton Coppolino, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Bill Utton Seconded by Eric Newton That application P/CA 44/12 by C. & K. Coppolino, be Approved on the grounds that the rear yard depth of 4.0 metres to an existing rear yard deck and a proposed roof covering the existing deck are minor variances that are desirable for the appropriate development of the land, and in keeping with the general 14 Ca 00 Committee of Adjustment Meeting Minutes Wednesday, July 25, 2012 7:00 pm Main Committee Room intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing rear deck and proposed roof covering the existing deck, as generally sited and outlined on the applicants submitted plans. 2. That the applicants obtain a building permit for the proposed construction by July 25, 2014, or this decision shall become null and void. Carried Unanimously 11. P/CA 45/12 — K. Selimovski 1756 Woodview Avenue (Lot 17, Plan 40M-1692) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a rear yard depth of 6.0 metres to a proposed 2 storey deck onto the rear of the existing detached dwelling, to permit a total lot coverage of 37 percent and to recognize a west rear yard depth of 0.4 metres and a south side yard width of 0.2 metres to an existing shed, whereas the by-law requires a minimum rear yard depth of 7.5 metres, a maximum lot coverage of 33 percent and a minimum of 1.0 metres setback to all lot lines for all accessory structures. The applicant requests approval of these variances in order to obtain a building permit for the proposed 2 storey deck and zoning compliance for the existing shed. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager indicating all runoff must be contained on the applicant's property. A form letter was received from five neighbouring residents indicating no objection to the proposed 2 storey deck. Written comments were also received from Qurban Ali of 1754 Woodview Avenue indicating no concerns with the existing shed location or size as it has been there for over 10 years. • Muamet Selimovski, agent, was present to represent the application. Qurban Ali of 1754 Woodview Avenue was present in favour of the application. Ian Glynwilliams and Michelle Ardron of 1639 Valley Ridge Crescent were present in objection to the application. 15 • Cluj o0 Committee of Adjustment Meeting Minutes Wednesday, July 25, 2012 J�-,ice, z, Citit 00 Committee of Adjustment Meeting Minutes ,=; ,g1 -1 Cali 04 Committee of Adjustment Meeting Minutes Wednesday, August 15, 2012 VOIAtiniter 7:00 pm Council Chambers Present: Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, August 15, 2012 meeting be adopted with an amendment to move application P/CA 35/12 so that it will be the last application to be heard. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Eric Newton That the minutes of the 9th meeting of the Committee of Adjustment held Wednesday, July 25, 2012 be adopted as amended. Carried Unanimously • 1 City' o0 __ Committee of Adjustment 1111 Meeting Minutes . I I" Wednesday, August 15, 2012 Ketotivor 7:00 pm Council Chambers (Ill) Reports 1. P/CA 46/12 — P. & M. Gujol 1710 Greenvale Crescent (Lot 6, Plan 40M-1402) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1837/84, to permit a rear yard depth of 5.3 metres to an existing sunroom and a lot coverage of 41 percent, whereas the by-law requires a rear yard depth of 7.5 metres and a maximum lot coverage of 38 percent. The applicant requests approval of these variances in order to obtain a building permit for the existing sunroom. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Pedrito Gujol, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 46/12 by P. & M. Gujol, be Approved on the grounds that a rear yard depth of 5.3 metres to a existing sunroom and a lot coverage of 41 percent are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing sunroom, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by August 15, 2014 or this decision shall become null and void. Carried Unanimously 2 • Committee of Adjustment C` Meeting Minutes Wednesday, August 15, 2012 ::................. tS1NU [ 7:00 pm Council Chambers 2. P/CA 47/12 - L. Moran 626 Park Crescent (West Part of Lot 33, Plan 331, Part 2, 40R-7555) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a front yard depth of 3.6 metres, eaves and sills to project 1.0 metre into the required yards and a lot coverage of 42 percent to a proposed 2 storey detached dwelling, whereas the by-law requires a minimum front yard depth of 5.98 metres, maximum projection of eaves and sills into a required yard of 0.4 metres and a maximum lot coverage of 33 percent. The applicant requests approval of these variances in order to obtain a building permit for the proposed dwelling. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager indicating all runoff must be contained on the applicant's property and directed towards the street as much possible. Dana Saccoccio, agent, was present to represent the application. Paul Schotemeyer of 672 Marksbury Road and Reiner Ullius of 677 Victory Drive were present in objection to the application. Dana Saccoccio explained the application and agrees with Staff recommendation. In response to questions and concerns, Dana Saccoccio indicated drainage and grading will be reviewed during the building permit process and the drainage will be contained on the subject property. She also mentioned there is already a 2 storey dwelling on the property which should not affect the neighbor's view. Paul Schotemeyer indicated concerns that the proposed dwelling will not blend in with the surrounding neighbourhood, will create super houses and block the view from his backyard. Reiner Ullius indicated concerns with the proposed dwelling and drainage onto his property as well as excavation during construction. 3 Ca 4 Committee of Adjustment � �., _ Meeting Minutes miss.;uel =�—— - Wednesday, August 15, 2012 EIII !UIE 7:00 pm Council Chambers Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 47/12 by L. Moran, be Approved on the grounds that the front yard depth of 3.6 metres, eaves and sills to project 1.0 metre into the required yards and a lot coverage of 42 percent to a proposed 2 storey detached dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed 2 storey detached dwelling, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by August 1.5, 2014, or this decision shall become null and void. Carried Unanimously 3. P/CA 48/12 — D. & M. De Kerpel • 1105 Ridgewood Court (Lot 39, Plan 40M-1607) City of Pickering • The applicant requests relief from Zoning By-law 3036, as amended by By-law 2864/88, to permit a rear yard depth of 5.9 metres to a proposed second storey deck, whereas the by-law requires a rear yard depth of 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed deck. • M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Daan De Kerpel, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. 4 Committee of Adjustment O1 Meeting Minutes Wednesday, August 15, 2012 7:00 pm Council Chambers Moved by Tom Copeland Seconded by Bill Utton That application P/CA 48/12 by D. & M. De Kerpel, be Approved on the grounds that the rear yard depth of 5.9 metres is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the proposed deck, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain'a building permit for the proposed construction by August 15, 2014, or this decision shall become null and void. Carried Unanimously 4. P/CA 49/12 - R. Koeder 661 Pleasant Street (Part Lot 1, Block D, Plan 65) City of Pickering The applicant requests relief from Zoning By-law 2511 to permit a flankage side yard width of 5.7 metres and a rear yard depth of 1.0 metre to a proposed detached garage, whereas the by-law requires a flankage side yard width of 7.5 metres and a rear yard depth of 3.0 metres: The applicant requests approval of these variances in order to obtain a building permit for the proposed garage. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. George Avramopoulos, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. 5 City 4 Committee of Adjustment Meeting Minutes Wednesday, August 15, 2012 1iINUt4U [ 7:00 pm Council Chambers Moved by Eric Newton Seconded by Shirley Van Steen That application P/CA 49/12 by R. Koeder, be Approved on the grounds that the flankage side yard width of 5.7 metres and a rear yard depth of 1.0 metre to a proposed detached garage are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed garage, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by August 15, 2014, or this decision shall become null and void. Carried Unanimously 5. P/CA 35/12 — Wintser Investments Limited 415 Toynevale Road (Part of Lots 64 to 66, Part 1, Plan 40R-19738) City of Pickering The applicant requests relief from Zoning By-law 2511, as amended by By-law 1399/81 to permit a maximum of 73 children in a Day Nursery facility for the daytime care of children and a total of 300 children and students enrolled in either a day nursery or a private non-residential school at any one time, whereas the by-law permits a day nursery facility for the daytime care of not more than 40 children at any one time and a maximum total of 150 children and students enrolled in either a day nursery or a private non-residential school at any one time. The applicant requests approval of this variance in order to obtain zoning compliance to receive site plan approval. David Johnson, Committee Chair acknowledged the presence of Tracy MacCharles, MPP, Pickering-Scarborough East, Jennifer O'Connell, Regional Councillor— Ward 1, Peter Rodrigues, Regional Councillor —Ward 3 and Kevin Ashe, City Councillor— Ward 1. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. 6 Cali 4 Committee of Adjustment Meeting Minutes Wednesday, August 15, 2012 IIIi1it* t 7:00 pm Council Chambers Written comments received from Ed Wilson, owner, requesting the application be deferred until a Traffic and Noise study be produced when the Blaisdale Montessori School is in full operation. Written comments were also received from City's Engineering Services and the Ministry of Education. A petition was received signed by property owners of 90 households in objection the application. A Commitment Statement was received with 120 signatures of summer school parents at the Blaisdale Montessori School agreeing to be respectful and courteous to the neightbours surrounding the school and in the community at large. Written comments were also received from Jennifer O'Connell, Regional Councillor—Ward 1, Norma Chittenden of 504 Rosebank Road, Richard Serville of 537 Lekani Court, Alex Tsoulis of 543 Mountain Ash Drive, Ian McFarland of 380 Toynevale Road in objection to the application. In response to questions and concerns from residents, M. Yeung, Assistant Secretary-Treasurer explained the background of the application, when the application was received, the Committee of Adjustment application process under the Planning Act, Committee of Adjustment Members role and responsibilities, the Ontario Municipal Board's role and responsibilities under the Planning Act. She also explained the,comments received from the City's Engineering Services and the Ministry of Education. Lawrence Wilson, agent, was present to represent the application. He explained that a written request has been submitted to the City for a deferral until an independent traffic and noise study is completed when the Blaisdale Montessori School is in full operation. They anticipate that the studies should be available early October. Alex Tsoulis and Richard Amero of Mountain Ash Drive, Ian McFarland, Andy Emmink, Heather Wilkinson-Little, Marie Robinson, Carol & John King, Tony Prekas, Maureen Moosie, Catherine Coghlan and Elio Violo of Toynevale Road, Laura Kerr of Rosebank Road, Margaret Barnett, Pat Smith and Ruth Forfar of Oakwood Drive, Richard Serville, Teresa Bunting and Janice Mitchell of Lekani Court, Joseph Beckett of Frontier Court were present in objection to the application. Alex Tsoulis spoke on behalf of many residents that were present in objection to the application. Alex Tsoulis indicated the application should go to Council as this is a major variance and not minor variance, Ministry of Education categories private schools as businesses which are therefore unregulated by the Ministry of Education and not inspected by the government, he reiterated the need for proper traffic and noise studies due to the major impact they have on the 7 oq Committee of Adjustment Meeting Minutes Wednesday, 15,August 15 2012 7:00 pm Council Chambers surrounding neighbourhood, and compared the Montessori school site with Rosebank Public school site. Surrounding the Rosebank public school, there are crosswalks, school crossing signage and sidewalks on both sides of the street for children safety, whereas the Montessori school does not have crosswalks, signage, or proper sidewalks. Alex Tsoulis expressed concerns that the buildings are extremely close to houses surrounding the property, small play ground area, the number of children and that the applicant's request for a deferral is by means a method for the applicant to start the upcoming school year with an enrollment number above the Zoning by-law permission. Andy Emmink expressed concerns for the safety of the children at this facility and if the application is deferred it will allow the Montessori school to operate illegally until a decision has been made. Andy Emmink also explained that under the Day Nursery Act reference checks on teachers are required bi-annually, whereas based on his investigation, no reference checks by the Montessori school have ever occurred. John King indicated the City's 2010 traffic counts on Toynevale Road is inaccurate because traffic sensors were set up east of the school site rather than west of the school site and conducted on a Tuesday, Wednesday, Thursday a week before the Montessori school year started. John King expressed concerns with the length of time it takes to exit his driveway during peak times. Richard Amero indicated concerns that the increased traffic during peak times is very disruptive, safety in and out of the neighbourhood and questioned if the Montessori school has a safety plan in place in the event of an emergency. Richard Amero noted there are traffic sensors currently on the road set up for the 2012 traffic counts and would like to see them placed west of the Montessori school entrance to get a true count of vehicles coming in and out of the site. Ian McFarland indicated he would have no problem filming the amount of traffic coming and going on Toynevale Road and submitting it to the City to review. Richard Serville indicated this application is not minor but a major variance. Richard Serville expressed concerns with the building being too close to the property line, the Ministry of Education grandfathered provisions and the City's lack of responsibility in reviewing and considering noise impacts. • 8 Cali 4 Committee of Adjustment • Meeting Minutes Wednesday, August 15, 2012 I og Committee of Adjustment Meeting Minutes i0 IM.� — Wednesday, August 15, 2012 7:00 pm Council Chambers Moved by Tom Copeland Seconded by Bill Utton • That the request from Wintser Investments Limited to defer the application to allow time for a independent Traffic study and a Noise study to be produced by the applicant when the Blaisdale Montessori School is in full operation be Refused. The Committee discussed the motion and concluded the motion was out of order. Moved by Eric Newton Not Seconded That application P/CA 35/12 by Wintser Investments Limited, be Deferred to allow a Traffic and Noise study to be completed by both the Applicant and the City by the end of October 2012. Tom Copeland, Committee member, provided his written comments and opinion on the application and his written reasons for his recommendation. The Committee Chair adjourned the meeting in order for the Committee Members to review the document submitted by Tom Copeland. The Committee adjourned at 9:45 pm. The Committee reconvened at 10:05 pm. Tom Copeland requested that his written comments and opinion on the application and his written reasons for his recommendation be submitted into the file. Moved by Tom Copeland Seconded by Bill Utton That application P/CA 35/12 by Wintser Investments Limited, be Refused on the grounds that the maximum of 73 children in a Day Nursery facility for the daytime care of children and a total of 300 children and students enrolled in either a day nursery or a private non-residential school at any one time are major variances that are not desirable for the appropriate development of the land, and not in keeping with the general intent and purpose of the Official Plan and the Zoning By-law. • Carried Unanimously 10 • Committee of Adjustment City °� Meeting Minutes Wednesday, August 15, 2012 7�7hvy::..sae � r.�+::1::._..........::.� --ter_—aa �3;ir 7:00 pm Council Chambers (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 10th meeting of the 2012 Committee of Adjustment be adjourned at 10:06 pm and the next meeting of the Committee of Adjustment be held on Wednesday, September 5, 2012. Carried Unanimously Date Chaim;` • Assistant Secretary-Treasurer 11 City 00 Minutes/Meeting Summary ii, Pickering Museum Village Advisory Committee g, _iWS�i- =` Wednesday, June 13, 2012 PI 6:30 pm Pickering Museum Village Redman House Program Centre Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Karen Chalmers, Pickering Museum Village Advisory Committee Donald Hudson, Pickering Museum Village Advisory Committee Dragos Nita, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Stuart Suckling, Pickering Museum Village Advisory Committee Rose Cowan, Chair, Pickering Museum Village Foundation Liz Savel, Public Marisa Carpino, (Acting) Manager, Culture & Recreation Jody Morris, (Acting) Supervisor, Culture & Recreation Mike Dwinnell, Supervisor, Facilities Operations Katrina Pyke, Coordinator, Museum Operations Mandy Smiles, Events & Volunteers Programmer Sandra Gelbard, Museum Program Assistant (Recording Secretary) Absent: Bill McLean, Regional Councillor, Ward 2 Rhonda Lawson, Co-Chair, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Brian James, Pickering Museum Village Advisory Committee Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Welcome Laura welcomed everyone. Walk about started at 6:30 pm. 2. Approval of Minutes and Agenda Motion: Moved by Paul Savel Seconded by Don Hudson That the minutes of April 11, 2012 be approved. CARRIED Motion: Moved by Paul Savel Seconded by Don Hudson That the agenda for June 13, 2012 be approved. CARRIED Page 1 CORP0228-2/02 3. Walk About Steam Barn Path west of the Steam Barn, going towards Duffins Creek has Katrina to submit work large crack significant erosion/wash out. Katrina will put in a order. work order. Road from Collins House to Vehicle Barrier Swale on east side near Collins not deep enough; culvert under the road needs to be improved— still under warranty. Log Barn Top of ramp not level with barn floor; needs to be raised to meet accessibility standards. Log House — • North eavestrough overflowing when raining. Eavestroughing • North west window leaked in driving rain from the north. replacements is on • City Roads Crew installed two catch basins in the front yard PMV Woodwright list. to minimize flooding in the north yard: one on the north east Conservator to monitor side and the second on the north west by the rail fence. This window leak. necessitates the moving of the fire pit to the east yard of the log house. • Exterior chimney mortar exhibits cracking. Collins House Conservator to monitor • West and south foundation stone work repaired under cracking. warranty in fall 2011. • North and east foundation stone work deteriorating and no longer are not under warranty. Concern was expressed by committee members that the warranty is not long enough. Mike Dwinnell informed the Committee that future projects can negotiate a 2 year warranty; this has to be requested at the time of the bid. • Interior of the Collins House exhibits significant cracks in the plaster at both corners above the front door and from each corner of the window frame, going to the ceiling and the floor. These cracks can be caused by structural shifting of the building (stress appears at the weakest places in a wall) and by exposure to extreme temperature fluctuations (freezing and thawing in spring/fall/winter). The Committee suggests that plastering be put into the budget each year. • The Collins House Dining Room, Parlour, and the upstairs bedrooms require re-plastering and painting. Brougham Temperance House The wheelchair ramp installed in June by the PMV Woodwrights' Guild for approximately $1,000. Bible Christian Chapel Page 2 CORP0228-2/02 • Eavestroughs need to be replaced. • Interior walls have some minor cracks. The porch does not meet the door threshold, creating an accessibility challenge. Redman House • Wheelchair ramp upheaval. • South porch roof and deck support repaired February 2012 to eliminate ice damming and leaking in south foyer, and to create substructural support . Committee concerned that a section of flashing not complete. • Committee noted that this building is due for painting. Miller-Cole House • Grass not replaced when the foundation was completed. • Building in serious need of painting. • Excess water sitting near parlour garden and south west corner of picket fence. There is a swale running west to the The PMV Woodwrights creek on the south side of the road between the Chapel and Guild is aware, and it Miller-Cole House and along the south fence of the is on their list. Teaching Garden. Bandstand • The bandstand requires stabilization; staff are waiting on an estimate to repair. It has been barricaded to prevent public use. Oddfellows' Hall • An architect or a structural engineer should be consulted regarding cracking of plaster and bulging walls. • Wheelchair ramp completed in spring 2012 by PMV Woodwrights Guild. Picnic Area • Drawings revised and will be submitted to the TRCA for Mike Dwinnell to follow approval. up. Boardwalk • Plans for the board walk between Chapel and Temperance House still on the project list. 4. Update Amendment to the April 11 minutes. Under —Foundation Reportll, 3rd paragraph, 4th line should read —Having a play only...II Pickering Museum Village Foundation Update Whodunit? tickets went on sale June 15; tickets to be • purchased on the City of Pickering website. Page 3 CORP0228-2/02 Tin Mill & Empire Catering will be providing the dinner on July 14, 15, and 21. Tax receipts will not be issued. The PMVF underwent a Government audit, with positive results. The PMVF intends to apply for smaller grants to support smaller museum projects. Establishing credibility with small grants will assist the PMVF to attain larger grants in a few years. The Foundation encourages the City to identify small-scale projects so that they can begin grant seeking. 5. Sub-committee Reports Collections Sub-Committee Paul Savel submitted a written activity status report on behalf of his committee: —Summary of Collections Activities 2011 PresentII. It outlines updates on: the number of objects accessioned and catalogued, number of condition and treatments reports, inventory project status, exhibits mounted, and up-coming Construction. A work specifications estimate (not including installation) for the Mike Dwinnell will Administration Building HVAC system has exceeded the review and provide an originally budgeted figure of$45,000. update. Capital Projects Sub-Committee Karen Chalmers submitted a report titled, —Request for Foundation Funding for Quote on Feasibility Study Proposal – Visitor Centre Project for Pickering Museum Villagell on behalf of her committee. Karen Chalmers, Don Hudson, Dragos Nita will be the Advisory Committee's members on the steering committee. Motion: Moved by Paul Savel Seconded by Stuart Suckling That staff develop an action plan to address the heating of heritage buildings to prevent painting/plaster damage, and present it to the Advisory Committee. The Bible Christian Chapel was nominated be the test building. CARRIED Motion: Moved by Paul Savel Seconded by Stuart Suckling That Karen Chalmers, Don Hudson and Dragos Nita head up the Feasibility Study Steering Committee CARRIED Special Events Sub-Committee Duffins Creek Spring Fair saw over 100 volunteers participate and 364 visitors in attendance. Page 4 CORP0228-2/02 Postal Codes statistics gathered at the event demonstrated that visitors came from Ajax, Agincourt, the Beaches, Bowmanville, Georgetown, Markham, Mimico, North Pickering, Newfoundland, Peterborough, Pickering, Richmond Hill, Simcoe, and Toronto. 6. Current,Budget Motion: Moved by Paul Savel Seconded by Don Hudson That the Advisory Committee continue to support and advocate for the following: 1. Conservator, hours be increased by one day a week to support detail cleaning of one artifact building per week. 2. Event & Volunteer Programmer, hours be increased Marisa to follow up and by one day a week due to workload. advise if painting / 3. Sufficient funds be assured for annual painting and plastering funds best plastering of artifact buildings. added to the Current or the Capital budget. CARRIED Next Meetings Wednesday, August 8, 2012 @ 7:00 pm Main Committee Room Adjournment Motion: Moved by Paul Savel Seconded by Don Hudson That this meeting is adjourned. CARRIED Meeting Adjourned: 9:30 pm Copy: City Clerk Division Head, Culture & Recreation • Page 5 CORP0228-2/02 Cali 00 Minutes/Meeting Summary Advisory Committee on Diversity =� i � _ =� Thursday, June 14, 2012 PI KERING 7:00 pm Pickering Civic Complex, Main Committee Room Attendees: Catherine Reidt, Co-Chair Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Christy Harper, Pickering Public Library Jody Morris, City of Pickering P. Anderson, Aids Committee of Durham D. Garland, Aids Committee of Durham L. Roberts, Recording Secretary Absent: Kevin Ashe, Councillor, Ward 1 Kirk Mark, Chair Carlisle Miller, Community Appointee Keith Richards, DRPS Preet Panesar, Dunbarton High School Margaret Lazarus, Valley Farm Public School Neha Mohan, VP, (YOU)nity, Pine Ridge High School Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic Canadian Alliance of Ontario Misha Biswas, President, (YOU)nity, Pine Ridge High School Alysha Singh, Secretary of (YOU)nity, Pine Ridge High School Item/ Details & Discussion & Conclusion ! Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions Kirk Mark C. Reidt welcomed everyone to the meeting and introductions were made. 2.0 Approval of.Minutes Approval of agenda — one additional item was added ([YOU]nity Moved by C. Harper Seconded by D. Panesar Carried Moved by C. Harper Seconded by D. Panesar Page 1 CORP0228-2/02 That the minutes of the May 10, 2012 meeting of the Diversity Committee be approved as amended. Carried 3.0 Business Arisin• from Minutes 3.1) CCACN Sports Update J. Morris provided an update with respect to the CCACN event. She noted they had been in contact with her and confirmed a date for the tournament at the end of August. She also noted they plan to hold the gala and launch one week prior to the tournament, but as yet have not confirmed a venue for this. J. Morris noted she had confirmed the fees applicable with Ammar and advised him that no promotion could take place until the venue has been booked and paid for. J. Morris indicated to the organization that she was available to assist, but required further information from them. A brief discussion period ensued. 3.2) Diversity Forum J. Morris provided an update with respect to the writing contest. With respect to the discussion at the previous meeting regarding publishing all entries, she provided the Committee with all the submissions from this year. She provided an overview of what would be involved as well as staff and time commitments for such a project, explaining such an endeavor would not be feasible at this time due to the lack of resources.. She also provided a copy of the books which are currently published and distributed to all schools. A question and answer period ensued with the following points being made: • Send an acknowledgement to all participants • Have a display at the schools at the beginning of the school year to help promote the writing contest • Lack of promotion in schools is a concern • Contact PAC 4 teens to assist in promotion of the writing contest • Send out certificates to all participating schools — Jody suggested we send this out with the books in September for this past contest year. Page 2 CORP0228-2/02 It was recommended that staff provide each school Principal with a copy of the book along with the poster. It was also suggested that the School Board Trustees involved with Aboriginal as well as Diversity matters, be invited to attend the Diversity Committee meetings. 4.0 Event Updates 4.1) Survey J. Morris provided members with copies of the updated survey. The Committee reviewed the survey with some additional revisions being made. D. Garland noted the importance of the addition of a section for J. Morris to action Aboriginal Ancestry—which would include Metis, Inuit and First Nations. It was the consensus of the Committee to include this prior to Item #22 on the survey. It was the consensus of the committee to have J. Morris update the survey and forward along to staff for final review. J. Morris noted the promotion would begin the first week of July. She indicated a booth has been booked for Canada Day and it was suggested that the survey be available to hand out. She asked for volunteers for the booth which will run from 11:00 am to 5:00 pm. 5.0 New Business 5.1) Aboriginal Community Engagement D. Garland provided an outline of upcoming events being hosted by the aboriginal community. She handed out information on these events and also noted that the month of June has been proclaimed "Aboriginal Month". A question and answer period ensued and the issue of location for these events was discussed, as it was noted that the current location in Oshawa is difficult for all Durham Region residents to attend. She noted she would like to see this opened up more. She also extended an invitation to all members to attend the Aboriginal celebration in Pickering Village this month. She noted the group is very busy promoting their activities in order to foster a sense of community and inclusiveness. She also noted members were welcome to attend their meetings coming up in September. Page 3 CORP0228-2/02 D. Gardland noted she would be pleased to act as a liaison between the aboriginal community and the Advisory Committee on Diversity. 5.2) JYOUlnity Discussion ensued with respect to the sub-committee [YOU]nity. It was suggested that the Committee identify who will be taking a leadership role in this and how the Committee can assist [YOU]nity in obtaining new members. Some suggestions were to • contact PAC 4Teens • talk to the school boards • place posters at City sporting events to help generate interest among students from all schools • request [YOU]nity create a workplan • communicate to Diversity Committee through staff rep in order to keep apprised of upcoming events as well as any assistance required from the Committee, not necessarily attend meetings 6.0 Next Meeting &Adjournment The next meeting will be held on September 13, 2012 Meeting Adjourned: 8:40 pm Copy: City Clerk • Page 4 CORP0228-2/02 City 00 Minutes Heritage Pickering Advisory Committee ; June 28, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Tate Besso, Chair Wickham Jamadar Sally Sheehan Elke Pryswitt Jutta Van Huss Denise Rundle Isabelle Janton, Planner II Absent: Janet Mehak Dale Quaife Mike Sawchuck, Vice-Chair Ellen Mason Charles Sopher Linda Roberts, Recording Secretary Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome T. Besso welcomed members and guests to the meeting. 2.0 Delegations Keith Falconer, Chair, Pickering Accessibility Advisory Committee, appeared before the Committee to request support from the Heritage Pickering Advisory Committee regarding a possible designation of the location of the existing Holy Redeemer Catholic School at 747 Liverpool Road. The reason for the request is the imminent closing of two Catholic schools, one being Holy Redeemer School and the other being Our Lady of the Bay located at 795 Eyer Drive. K. Falconer elaborated that according to his information the first school was established in the Bay Ridges area by Jesuit Missionaries in 1669. He explained his hope is to designate the land that the school occupies as having historical significance in order to save the existing school and to protect the essence of the community. He is asking for a recommendation to present to the Review Board that would influence their decision in selecting a site on which to build the new school. Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) A discussion period ensued. T.Besso to action. T.Besso agreed to contact John Sabean to inquire about the possible historical significance of the school as no information is available to the Committee at this time. Motioned by: Denise Rundle Seconded by: Wickham Jamadar That the Heritage Pickering Advisory Committee, based on the presentation by Keith Falconer, consider conducting a preliminary research and investigation into the potential historical significance of the location at 747 Liverpool Road for potential listing and/or designation with any research results to be presented back to the committee for further discussion. Carried 2.0 Approval of Minutes Moved by: Denise Rundle Seconded by: Sally Sheehan That the minutes of the May 24, 2012 meeting of the Heritage Pickering Advisory Committee be approved. Carried 3.0 Business Arising from Minutes 3.1) 2012 Workplan Updates T. Besso noted that M. Sawchuck is continuing his work on the draft heritage register. E. Mason was to initiate research into education initiatives for the Committee members. T. Besso indicated that he will T. Besso to action contact Ellen to inquire on progress. Councillor Rodrigues informed the Committee members that he has spoken to Betty Burkholder regarding the heritage designation of the Burholder Farm. She is not in support at this time but might consider it in the future. Councillor Rodrigues and W. Jamadar will meet with the Burkholder family to discuss and will then decide if designation will be pursued at this time. Page 2 • Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) T. Besso indicated that within the 2010 work plan three properties were identified for possible designation: • Salem Church • E. Burrell house • Burkholder Farm It was suggested that the two other properties should be researched for possible designation. W. Jamadar to contact J.Sabean for information on the E. W. Jamadar to action Burrell house. 4.0 New Business 4.1) Heritage Matters I. Janton provided the Committee with a photographic presentation of the site inspection of 1130 Taunton Road and explained that Katrina Pyke from the museum has expressed interest in some of the items in the building, which include knobs, locks, thumb press handles, and some of the doors. A formal request letter will be provided by the museum staff to be sent to the owner. Councillor Rodrigues inquired about the possibility of salvaging several wood beams and boards from the barn on the property. It is unclear what type of wood was utilized in the construction of the barn and if it would be feasible for the wood to be reused in the museum or on other City projects. Councillor Rodrigues suggested retaining the services of a wood expert to assess the type and value of the wood prior to approaching the owner for permission to remove it. Discussion ensued regarding a possible process of storing and managing the salvaged materials. E. Pryswitt presented to the Committee images of a heritage relocation program in Germany where historic barns were relocated to one area and utilized as cafés, restaurants and boutiques. She inquired about the possibility of relocating some of the heritage buildings from the Federal Lands to the downtown to utilize them for public use or a tourist destination. She has requested information regarding the 5 houses that the City is considering for long term lease. I. Janton will forward the requested information for review. I. Janton to action Page 3 Item / Details& Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 4.2) Ministry of Transportation — Salvage Plan T. Besso informed the Committee that efforts to coordinate a site inspection of houses on the MTO lands for salvageable materials were not successful. 5.0 Next Meeting/Adjournment Next Meeting- if Quorum can be reached: July 26, 2012 Motion to adjourn by: Jutta Van Huss Seconded by: Denise Rundle The meeting adjourned at 9:40 pm. Copy: City Clerk Page 4 C q 00 __ Minutes Heritage Pickering Advisory Committee "` -_ 'I,�I July 26, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Wickham Jamadar Ellen Mason Janet Mehak Denise Rundle Mike Sawchuck, Vice-Chair Charles Sopher Jutta Van Huss Linda Roberts, Recording Secretary Absent: Councillor Rodrigues Tate Besso, Chair Sally Sheehan Elke Pryswitt Isabelle Janton, Planner II Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome M. Sawchuck welcomed everyone to the meeting. 2.0 :Delegations t Nicole Brewster appeared before the Committee. She provided a detailed outline of the proposed plans for property she had recently purchased at 335 Whitevale Road. She provided handouts with photos of the structure as well as a drawing of the proposed front porch. Ms. Brewster provided the following details of the proposed alterations; • Noted need to address drainage issues • Repair sagging.roof • Plans to use large wooden posts on wrap around porch • Will stay within the current width dimensions for porch area • Will use deckboards on porch • Replace garage doors with windows • Current doors and windows are not consistent • Timeline for porch would be this Fall • Will acquire an architect to prepare drawings • Currently has a contractor Page 1 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) Ms. Brewster noted she was seeking the Committee's thoughts on whether there would be any problems going forward prior to her beginning the process with the architect and the submission of permits. A question and answer period ensued with respect to the porch dimensions and side yard setbacks. M. Sawchuck provided information on the permit process. He also noted that given the presentation tonight, it would appear the proposed plans for the home would be in keeping with the original design and period of the home. He also informed Ms. Brewster that the Committee members would be available to answer any questions and provide guidance with respect to the proposed alterations to her home. 3.0. Approval of Minutes Moved by: W. Jamadar Seconded by: J. Van Huss That the minutes of the June 28, 2012 meeting of the Heritage Pickering Advisory Committee be approved. Carried 4.0 Business Arising from Minutes 4.1) 560 Park Crescent M. Sawchuck noted that the appeal period had passed. L. Roberts noted an appeal had been received and would follow up with the Legal Department for further details. 4.2) 2012 Workplan Updates Training E. Mason provided an update with respect to training. She E. Mason to action — noted she had contacted Bert Duclos from the Ministry of coordinate date/time Tourism, Culture and Sport. She noted he would be available for presentation to make a presentation to the Committee with respect to how prior to next meeting the Committee can best use its resources. He had indicated he would require 2 hours for his presentation, and it was suggested this be planned for October, with a separate evening to take full advantage of this presentation. It was also suggested the Committee invite all Councillors to attend as well. Page 2 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) E. Mason also noted M. Sawchuck had agreed to do a presentation, and it was suggested this be done as a follow up to Mr. Duclos, possibly at the beginning of 2013. E. Mason noted she had also been in contact with the Ontario Architectural Association for a presentation with regards to heritage renovations. Heritage Register M. Sawchuck provided an update on the Heritage Register, noting the properties on the current listing are all mapped, including the Federal and Provincial lands as well as the Whitevale Heritage District. He indicated the next steps would be to add all the designated properties as well as the registered Federal and Provincial lands. He noted he would be creating a Flickr account for members to upload the photos they have All members — prior to taken. This can then be uploaded to google maps. next meeting E. Mason questioned whether anyone still had the email from M. Sawchuck indicating the coloured areas each person would photograph. J. Van Huss noted she would look into this and J. Van Huss to action email it out again. It was also questioned where all the old photographs would be that were taken over the years. M. Sawchuck suggested the possibility of a "then" and "now" photo album. M. Sawchuck noted we would continue to move along with photographing properties and requested volunteers to assist with this. It was noted that photographs were required for all the designated properties. M. Sawchuck noted that the current list of 16 designated properties was inaccurate, stating that 3 had been de- designated through a repealing by-law. He suggested separating the different types of designations, noting the importance of getting in the different levels of designations. He stated he would work on this, noting that with some minor M. Sawchuck to action changes, it would create a stronger document. Heritage Designations W. Jamadar provided an update on the Burkholder property. He noted Councillor Rodrigues had spoken with Betty Burkholder, and noted she would not support the designation of her property at this time. He noted an email had been sent and they would be in contact again. Page 3 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary discussion) (include deadline as appropriate) W. Jamadar indicated he had forwarded an email to John Sabean with respect to the E. Burnell House and was just W. Jamadar to action waiting to hear back. He noted he would provide a further update at the next meeting. Doors Open - M. Sawchuck provided an update on the Doors Open program. He noted the need for more member volunteers and J. Mehak and W. Jamadar volunteered to assist, along with E. Mason and C. Sopher. The following suggestions were made; • Remain with same number of sites as last time (18) • Shift the focus — look towards Claremont area • M. Sawchuck will prepare letter to go out to potential sites • Prepare a list of sites at next meeting All members — bring • Photograph sites once chosen list of potential sites for • Possibility of including the Fox & Fiddle Pub as well as next meeting the Brewery M. Sawchuck noted that when choosing the sites, they do not need to be historic sites, just something of interest to residents. 5.0 Other Business 5.1) J. Van Huss noted that E. Pryswitt was continuing to look into the possibility of creating a community village for the relocation of heritage homes. It was suggested that the Town of Markham Planning Department be contacted for a presentation to the Committee in the future with respect to the creation of a heritage village. 5.2) L. Roberts informed the Committee that D. Quaife had submitted his resignation. She noted an ad would be placed sometime in August to advertise this vacancy. • 5.3) C. Sopher noted his concerns with respect to the Central Pickering Development Plan (CPDP). He stated that he felt the plan is ignoring the heritage district, noting this is evident in the Seaton community plans on the City's website. Discussion ensued on how best to address this, and it was suggested that C. Sopher prepare correspondence for the Committee to review at the next meeting. It was also noted he C. Sopher to action Page 4 Item/ Details & Discussion &Conclusion Action Items/ Status Ref# (summary of discussion) (include deadline as appropriate) would email the Committee with further details on these plans. 5.4) It was the consensus of the members present that the Committee would not meet in August. 5.5) J. Mehak noted the website Ontario Abandoned Places.com is a good site to view. She noted that 1130 Taunton Road as well as the Redman Farm are on there, which allows you to view the interior of these structures. 6.0 Next Meeting/Adjournment Next Meeting- September 20, 2012 Moved by W. Jamadar Seconded by C. Sopher The meeting "adjourned at 8:20 pm. Copy: City Clerk Page 5 City o0 Minutes Waterfront Coordinating Committee August 16, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Jim Dike, Chair Councillor O'Connell Jim Berry, Vice-Chair Keith Falconer Maureen Robbins Jean Veronneau Sean Wiley Arnold Mostert, Coordinator, Landscape & Parks Development L. Roberts, Recording Secretary Also Present: Larry Debono Absent: Councillor Dickerson Kathleen Corcoran Patricia Short-Galls • Nancy Gaffney, TRCA Item/ Details & Discussion & Conclusion ` Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting. 2.0 Agenda/Minutes Moved by M. Robbins Seconded by J. Berry That the agenda for the August 16th meeting of the Waterfront Coordinating Committee be approved. Carried Moved by J. Veronneau Seconded by M. Robbins That the June 21, 2012 minutes of the Waterfront Coordinating Committee be approved. Carried 3.0 New Business Page 1 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 4.1) Harbour Entrance Reconstruction A Mostert provided an update on the harbor entrance reconstruction, noting the recent announcement of funding from the Provincial and Federal governments. He stated at this point they were just waiting for the draft contribution agreement documents to be prepared. The intent is to have a report go forward to the Executive Committee on September 10th, 2012 and proceed to Council for approval to authorize the signing of the agreement as well as to authorize approval for TRCA to act as project managers and proceed with the tenders. He also noted the City of Pickering is working with TRCA on a communication plan to provide details with respect to schedules, etc. They are anticipating a project launch and open house sometime in mid October of this year. A question and answer period ensued. 4.2) Frenchman's Bay Waterfront Master Plan — Update A Mostert provided an update on the Frenchman's Bay Waterfront Master Plan. He stated a report is being prepared and it is anticipated that it will go forward at the September 1 0th meeting of the Executive Committee. The consultant will be making a presentation, and he encouraged members to attend. A question and answer period ensued. A. Mostert confirmed the washroom and change room facilities would be included, and also noted that traffic counts were being conducted to address the parking concerns. Details were also discussed with respect to funding and access for the pontoon boat docks. L. Debono suggested choosing the shortest route possible for the pontoon boats, and also noted specific hours of operation should be noted as well. 4.3) Peak Trail Enhancements A Mostert noted an RFP had gone out to York Region with respect to the Linton Farm washroom facilities, but details are still being worked out. A Mostert informed the Committee that the closure of Frisco Road is still on hold, pending discussions with the Town of Ajax. He noted they have no concerns with the proposal, but Page 2 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as they are still considering some issues with respect to religious ceremonies being conducted. A. Mostert noted the City was working with TRCA in regards to continuing education with respect to these religious ceremonies. Councillor O'Connell noted she would contact Mayor Parish in Ajax to provide further information with respect to this item. Councillor O'Connell to action 4.4) Monarch Trail — Future Plans A discussion period ensued with respect to the future plans for Monarch Trail. A. Mostert noted this has been on the work plan for a number of years. He identified a number of pinch points, stating funding would be relatively expensive due to the amount of boardwalks required. Councillor O'Connell noted concerns with land issues, explaining the need to acquire portions of residential land. She also noted it would be more appropriate to proceed with the Stormwater Master Plan in Frenchman's Bay first. 4.5) Storm Water Master Plan — Update A Mostert provided an update with respect to the Storm Water Master Plan, noting that Council had approved a recent report on the Amberlea Creek Erosion Control Environmental Assessment. He provided a brief outline of the EA process, noting 3 firms were selected for the Downtown Stormwater Diversion Study, with plans to go forward with an RFP in the Fall of 2012. He explained the plans to install two oil and grit separators, and possible locations. Discussion ensued with respect to the current erosion issues, with concerns regarding the reasons for the erosion as well as the resulting safety concerns. J. Dike questioned whether there would be a stormwater pond located on the south side of Bayly. A. Mostert noted they are currently working with the developer to acquire the necessary land. 4.6) Milfoil Weed in Frenchman's Bay Discussion ensued with respect to the invasive aquatic plant known as milfoil weed, which is growing quite well in Page 3 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) Frenchman's Bay. It was noted that while the health of the fish in the Bay is improving, the plants are becoming very problematic for boaters. It was noted this is also a safety concern for swimmers, as well as kayakers, etc. It was noted that if the problem is not addressed and the weeds are not controlled, they will eventually take over the entire Bay, killing off the good weeds in the process. J. Dike noted he is preparing an application permit along with TRCA for submission to the Ministry of the Environment in order to proceed with measures to control the milfoil weeds on behalf of the Yacht Club. The need for an overall strategy was discussed in order to address the issue of these weeds in the entire Bay. It was also suggested the City look into what other area municipalities are doing to combat these weeds. Some control measures discussed included chemical treatments, weevils, and lake raking. A Mostert will contact TRCA to discuss a management plan for A Mostert to action the control of these weeds and provide an update ata future meeting. 4.0 Other Business 4.1) S. Wiley commented on the new pool at Petticoat Creek, noting it is spectacular, stating it is a great addition to the Waterfront. S. Wiley also questioned whether the proposed plans for the Rouge Park will effect the Pickering waterfront. Councillor O'Connell noted the only portion of Pickering in the study area is the Little Rouge. 4.2) K. Falconer noted a number of resident's concerns with A Mostert to action mosquitoes in the Albacor Manor area. He questioned whether Pickering would be involved in the clean up around the pond area. A. Mostert will look into. 5.0 . Adjournment/Next Meeting Next Meeting: to be determined. Moved by K. Falconer That the meeting be adjourned. Page 4 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) Meeting Adjourned: 8:15 pm Copy: City Clerk Page 5 CORP0228-2/02