HomeMy WebLinkAboutCS 43-12 C400 : Report to
-- =�� Executive Committee
at Report Number: CS 43-12
4 Date: September 10, 2012
From: Everett Buntsma
Director, Community Services
Subject: Pickering Recreation Complex Arena Concession Licence Agreement
- Request for Proposal No. RFP-5-2012
- File: A-1440
•
Recommendation:
1. That Report CS 43-12 of the Director, Community Services regarding the
Pickering Recreation Complex Arena Concession Licence Agreement be
received;
2. That RFP-5-2012 submitted by Recreation Leisure Services Ltd. to operate the
concession facility at Pickering Recreation Complex Arena be accepted;
3. That the Mayor and the City Clerk be authorized to execute a Concession
Licence Agreement to permit the Recreation Leisure Services Ltd. to operate the
concession facility at Pickering Recreation Complex Arena from September 1,
2012 to April 30, 2015 that is in the form and substance acceptable to the
Director, Community Services and the City Solicitor.
Executive Summary: A Concession Operator is required for the Pickering
Recreation Complex Arena concession facility beginning September 2012. The former
licence agreement for the Pickering Recreation Complex Arena concession facility has
expired. Request for Proposal No. RFP-5-12 was posted on the City's website and one
proposal was received by the closing date and time. The proposal from Recreation .
• Leisure Services Ltd. received a satisfactory evaluation and references have been
checked and are deemed acceptable.
•
The Community Services Department recommend that a concession licence agreement
be initiated with Recreation Leisure Services Ltd. for a 3 year term beginning
September 1, 2012 and ending April 30, 2015.
Financial Implications: The revenue to be generated from this licence agreement is
$2,000 annually (including HST) with equal payments at the first of each month made
payable to the City of Pickering in the amount of$250 (including HST) for 8 months
from September 1 to April 30 each year for the period 2012 to 2015 inclusive.
Report CS 43-12 September 10, 2012
Subject: Pickering Recreation Complex Concession Page 2
Licence Agreement f E
The City of Pickering 2012 approved budget for Recreation Complex Concession
Agreement reflected in account 5735.9915.0000 is $2,000.
Discussion: The Pickering Recreation Complex features a concession facility. The
season of operation is September to April each year and a concessions operator is
required beginning with the September 2012 arena season.
Request for Proposal No. RFP-5-12 was prepared-and posted on the City's website.
One proposal was received by the closing date and time. Recreation Leisure Services
Ltd. is the single highest ranking proponent for the Pickering Recreation Complex
Arena. The proposal from Recreation Leisure Services Ltd. was reviewed by the
Evaluation.Committee and received a satisfactory evaluation. References provided by
Recreation Leisure Services Ltd. have been checked and are deemed acceptable.
The Health & Safety Policy, a current WSIB Workplace Injury Summary Report and
Clearance Certificate issued by Workplace Safety and Insurance Board (WSIB) as
submitted by Recreation Leisure Services Ltd. have been reviewed by the Coordinator,
Health & Safety and deemed acceptable. The Certificate of Insurance has been
reviewed by the Manager, Taxation and is deemed acceptable.
The Director, Community Services and Division Head, Culture & Recreation
recommend that a concession licence agreement be initiated with Recreation Leisure
• Services Ltd. for a 3 year term beginning in September 2012 and ending April 30, 2015.
Attachments:
1. Concession Licence Agreement
2. Supply & Services Memorandum dated August 8, 2012
3. Supply & Services Memorandum dated August 14, 2012
Prepared By: Approved / Endorsed By://
�.� - Marisa Carriirio Everett Buntsm !
Manager, Culture & Recreation Director, Community Services
CORP0227-07/01 revised
Report CS 43-12 September 10, 2012
4 e
Subject: Pickering Recreation Complex Concession Page 3
Licence Agreement
Vera A. Felgeniacher Gillis Paterson, CMA
C.P.P., CPPO, CPPB, C.P.M., CMM Ill Director, Corporate Services & Treasurer
Manager, Supply & Services
Stephen Reynolds
Division Head, Culture & Recreation
:mc
Recommended for the consideration
of Pickering City Council
raZie Azzi3 2
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
- C p C s i c
pad , r7
<_ f
THIS CONCESSION LICENCE AGREEMENT is made as of September 19, 2012.
BETWEEN :
RECREATION LEISURE SERVICES LTD.
(the "Operators")
- and -
THE CORPORATION OF THE CITY OF PICKERING
(the "City")
WHEREAS the City is the owner of the Pickering Recreation Complex Arena which
contains a snack bar concession facility; and
WHEREAS the City wishes to retain the Operators to operate the concession on its
behalf.
NOW THEREFORE the parties agree as follows:
•
Definitions
1. In this Agreement,
(a) "Concession" means the snack bar concession facility located in the
Pickering Recreation Complex (Arena only) owned by the City located at
1867 Valley Farm Road in the City of Pickering;
(b) "Director" means the Director of the City's Community Services Department
or a designate; and
(c) "term" means the term of this Agreement, including any renewal, as set out
in Section 2.
Term
2. The City grants to the Operators the right to operate the Concession for the
purpose of providing snack bar services during the months of September to April,
both inclusive, for the period beginning September 1, 2012 and ending April 30,
2015.
3. Either the Operators or the City may terminate this Agreement prior to its expiry by
giving 90 days written notice to the other.
_. 7 )
The Operators Concession Agreement ek6\� 2 oe `3 Page 2
Fees
4. The Operators shall pay to the City the annual sum of$2,000.00 (including HST) in
equal monthly installments of$250.00 (including HST) on the first day of each
month (September to April) of the original term.
Operations
5. The Operators and all of their servants, agents and employees shall,
(a) comply strictly with all applicable by-laws, rules and regulations governing
the conduct and operation of its business in the Concession;
(b) operate the Concession during the times and on the days agreed to by the
Director;
(c) keep accurate books and records of the operation of the Concession and
allow the Director to inspect the books and records;
(d) obtain all necessary permits, licenses and approvals that may be required in
connection with the operation of the Concession;
•
(e) pay all realty, business or other taxes or rates that may be levied against the
lands upon which the Pickering Recreation Complex is located, against the
Arena Concession operation or against the operators as a result of its
operation of the Arena Concession;
(f) maintain in good repair the Concession and the equipment in it;
(g) maintain the Concession in a clean, sanitary and attractive condition
satisfactory to the Director throughout the term and, at the end of the term,.
repair or replace any damages to the Concession except reasonable wear
and tear;
(h) provide a good standard of service to the public patronizing the Concession;
(i) conduct concession operations that are in compliance with the Province of
Ontario's Eat Smart!®for Recreation Centres; and
(j) comply with the provisions of the agreement dated September 1, 2003
between the City and Coca-Cola Bottling Ltd. set out in Schedule A to this
Agreement.
6. The Operators shall obtain the approval of the Director before altering, adding to or
varying in any way all or any part of the Concession. Any approved alteration,
2
The Operators Concession Agreement ` CL9f' of (3 Page 3
0
addition or variation shall be undertaken at the Operators' sole expense and shall
become the property of the City at the end of the term.
Insurance
7. Prior to occupying the Concession, the Operators, at their own expense, shall
provide,
(a) comprehensive general public liability insurance, identifying the City as an
additional insured, including coverage for personal injury, contractual liability,
tenant's legal liability, non-owned automobile liability, death and property
damage, on an occurrence basis with respect to the business carried on at
the Concession and The Operators' use and occupancy of the Concession,
with coverage for any one occurrence or claim of not less than $5,000,000,
which insurance shall protect the City in respect of claims by The Operators
as if the City was separately insured;
(b) insurance in respect of fire and other perils covering the leasehold
improvements, trade fixtures, furniture and equipment in the Concession for
not less than the full replacement cost thereof; and
(c) a certificate of insurance coverage in a form satisfactory to the City, prior to
The Operators occupying the Concession, which insurance coverage shall
be kept in full force and effect throughout the term.
8. The Operators shall not do or omit or permit to be done anything which causes any
insurance premium of the City to be increased, and if any insurance premium shall
be so increased, the Operators shall pay to the City forthwith upon demand the
amount of such increase. If notice of cancellation or lapse shall be given respecting
any insurance policy of the City or if any insurance policy shall be cancelled or
refused to'be renewed by an insurer by reason of the use or occupation of the
Concession, the Operators shall forthwith remedy or rectify such use or occupation
upon being requested to do so in writing by the City and if the Operators shall fail to
do so the City may, at its option, terminate this Agreement forthwith by notice to the
Operators and the Operators shall immediately vacate the Concession.
Liability of the City
9. The City shall not be liable to the Operators for any loss of or damage to the
Concession or any equipment or inventory in it, whether caused by fire, theft,
burglary or otherwise, unless such loss or damage was caused by the negligence of
the City, its servants, agents or employees.
10. The Operators shall indemnify the City and each of its servants, employees and
agents from and against all actions, suits, claims and demands which may be
brought against any of them, and from and against all losses, costs, charges,
3
?Ole_ Lk. Page 4
The Operators Concession Agreement
damages and expenses which may be sustained by any of them as a result of the
Operators' use and occupation of the Concession.
Default
11. If at any time the Operators are in default in the performance of any of the
obligations under this Agreement and such default continues for 15 days after the
receipt by the Operators of notice from the Director setting out the particulars of
such default, the City shall have the right to terminate this Agreement forthwith and
thereupon all the rights of the Operators under this Agreement shall immediately
cease and the City shall not be liable for payment to the Operators of any moneys
whatsoever by reason of such termination.
12. If any outstanding fees are not paid as required by this Agreement, the City shall be
entitled to retain and dispose of any equipment installed in the Concession in order
to satisfy the outstanding fees and the costs of collecting them.
General
13. The Director shall have the right to enter the Concession at any time for any reason
provided all reasonable efforts are made to minimize any disruption to the
Operators' use of the Concession.
14. The Operators shall not exhibit or allow to be exhibited in the Concession any sign,
notice, notice board, painting, design or advertisement without the prior,consent of
the Director.
15. This Agreement shall not be assignable by the Operators without the consent of the
City, which consent may be arbitrarily refused.
16. This Agreement shall ensure to the benefit of and be binding upon the parties and
their respective successors and permitted assigns.
17. No amendment to this Agreement shall be effective unless it is in writing and signed
by both parties.
19. (1) Any notice to the City under this Agreement shall be in writing and shall be
delivered to the following address:
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
L1V 6K7
Attention: City Clerk
•
4
•
The Operators Concession Agreement P J Page 5
51
(2) Any notice to the Operators under this Agreement shall be in writing and shall be
delivered to the following address:
Recreation Leisure Services Ltd.
P.O. Box 71504
Aurora, ON L4G 6S9
Attention; Rusty Barrese
(3) Notice shall be sufficiently given if delivered in person or sent by registered mail or
sent by facsimile transmission during normal business hours on a business day.
(4) Each notice sent shall be deemed to have been received on the day it was
delivered or on the third business day after it was mailed.
(5) The parties may change their address for notice by giving notice to the other in the
manner provided in this section.
IN WITNESS WHEREOF the parties have signed this Agreement.
THE CORPORATION OF THE CITY OF PICKERING
David Ryan, Mayor
Debbie Shields, Clerk
5
Y (c)
SCHEDULE A
Certain provisions of the Agreement dated September 1,2003, between the CITY (herein
referred to as the "CITY") and Coca-Cola Bottling Ltd., (therein referred to as the
"Company")
1. For the purposes of this Agreement,
(a) "Arenas" means the Arenas located at 1867 Valley Farm Road;
(b) "Event" means any scheduled or rescheduled sporting event, sporting
competition or sporting contest conducted in either of the Arenas;
(c) "Soft Drink Beverages" means,
(i) all carbonated and non-carbonated soft drink beverages;
(ii) all syrups from which carbonated and non-carbonated soft drink
beverages may be prepared for immediate consumption by the addition
of carbonated or non-carbonated water; and
(iii) all carbonated and non-carbonated fruit drinks, machine-vended fruit
juices, potable waters and any other non-alcoholic beverages for
immediate consumption, including all syrups and preparations from
which the same may be prepared;
(d) "Soft Drink Beverages of the Company" means those Soft Drink Beverages
which from time to time are manufactured, sold or distributed by the
Company;
(e) "Soft Drink Dispensing Equipment" means those devices for the dispensing or
storage of soft drink beverages more particularly described in Schedule A
hereto and such further similar devices supplied by the Company pursuant to
this Agreement;
(f) "Term" means the term of this Agreement which shall commence at 6:00 am
on September 1, 2003 and shall expire at midnight on August 31, 2013.
ADVERTISING - HOCKEY SCOREBOARD, TIME-OF-DAY CLOCK AND MENU
BOARDS
2. (1) During the Term, the Company shall have the exclusive right to place
advertising, at its cost, on the hockey scoreboard, the clock and the menu
boards by decorating them in full colour with advertising material for one or
The Operators Concession Agreement ' Paged 7
more of the Soft Drink Beverages of the Company and may change the
advertising material from time to time during the Term.
(2) The Company shall, at its cost, maintain and repair the advertising in good
and attractive order, normal wear and tear only excluded.
3. The CITY shall not permit any commercial signage or messages other than the
advertising material of the Company to be placed on the ice re-surfacing unit, the
hockey scoreboard, the clock or the menu boards.
4. The CITY shall not permit any advertising, promotion or mention of any nature or
description, whether visual or oral (including the public address system in the
Arenas), of any Soft Drink Beverage which is not a Soft Drink Beverage of the
Company in or about the Complex including its structures, hallways, concourses or
at any outside entrances to the Complex and regardless of whether or not it is
within the view or hearing of any existing or future spectator seat in the Complex,
save and except where necessary to describe a team or a member of a team that is
sponsored by a Soft Drink Beverage company other than the Company.
5. The CITY shall not grant to any manufacturer, bottler or supplier of Soft Drink
Beverages, other than Soft Drink Beverages of the Company, the right to associate
itself or its Soft Drink Beverages with the Complex or any part thereof in any
manner directly or by implication.
SOFT DRINK DISPENSING EQUIPMENT
6. The CITY, at its cost, shall keep the Soft Drink Dispensing Equipment in good
repair, condition and working order and shall furnish any parts required to keep it in
good mechanical and working order.
7. Without the prior written consent of the Company, the CITY shall not make any
alterations, additions or improvements to the equipment; all alterations, additions
and improvements made to the equipment shall belong to and become the property
of the Company upon the making of the alteration, addition or improvement.
8. The Soft Drink Dispensing Equipment shall be used by the CITY only in the
Complex and shall not be removed therefrom or otherwise disposed of without the
prior written consent of the Company.
9. The Company may, at its cost, supply and install such additional or replacement
Soft Drink Dispensing Equipment as the Company from time to time considers
necessary to service the public demand for Soft Drink Beverages at the Complex at
such locations within the Complex as are agreed upon by the Parties; such
equipment shall be treated as Soft Drink Dispensing Equipment for the purposes of
this Agreement.
•
7
A t' �'�r ' L''
The Operators Concession Agreement Page 8
10. The CITY shall at all times during the Term keep all syrup heads of the Soft Drink
Dispensing Equipment properly identified with the appropriate trade marks of the
Company relating to the Soft Drink Beverages of the Company actually dispensed
through the heads.
11. No Soft Drink Beverages (other than fruit juices) may be supplied, sold or
distributed in the Complex from soft drink dispensing equipment other than the Soft
Drink Dispensing Equipment of the Company.
COMPLEX SOFT DRINK BEVERAGE SUPPLY
12. (1) During the Term, the Company shall be the sole and exclusive supplier of Soft
Drink Beverages for sale or complimentary distribution in the Complex and all
parties from time to time selling or distributing Soft Drink Beverages in the
Complex shall purchase for resale or distribution at the Complex only the Soft
Drink Beverages of the Company at the Company's then prevailing wholesale
prices and trade terms which from time to time may exist, provided always that
the said wholesale prices of the Company shall remain competitive with the
wholesale prices which are from time to time offered by other manufacturers
or distributors of nationally known Soft Drink Beverages.
(2) The Company shall provide such brands and quantities of Soft Drink
Beverages as it considers necessary to service the public demand thereof at
the Complex.
13. Notwithstanding any other provision contained herein, the Company shall not be
liable hereunder for failure to supply Soft Drink Beverages due to government
action, statute, ordinance or regulation; strike or other labour disturbance or
disruption; fire damage; lack of or inability to obtain materials, labour, fuel or
supplies; act of God; or any other cause, contingency or circumstance which is
beyond the control of the Company.
GENERAL
14. The employees, representatives and agents of the Company shall be permitted
access to the Complex during normal business hours for any purpose provided-for
or contemplated in this Agreement.
•
8
CS ` 3 -
e r
I ,
Repair^r"; pitr,r4"
IN Rd CA- Ogle( emo
To: Steve Reynolds August 8, 2Q12(,�le�ri red)
Division Head, Culture & Recreation
From: Manager, Supply & Services
Copy: Manager, Culture & Recreation
Subject: RFP-5-2012, Pickering Recreation Complex Arena Concession
- File: F-5300-001
Request for Proposal No. RFP-5-2012 was posted on the City's website. One (1)proposal was
received by the closing date and time.
A preliminary review of the submission has been undertaken. This compliance checklist is to be
used in evaluating the "overall completeness and quality of submission". Each item is to be
reviewed more closely by the Evaluation Committee members and scored to reflect each item's
relevance'and value.
Please refer to Terms of Reference--Evaluation of Submissions,Page 7 for instructions on
how the proposal is to be evaluated by the Evaluation Committee members.
Health & Safety documentation has been reviewed by the Co-ordinator, Health & Safety and a
score out of 2.5 points has been applied to the evaluation form. Proof of insurance has
received a score of 2.5 points and has been applied to the evaluation form. Pricing has been
evaluated and a score has been applied to the evaluation form.
Attachments are as follows:
1. Stage 1 -Evaluation
2. Evaluation Form (to be used by Evaluation Committee Members) •
3. Copy of Terms of Reference
4. Copy of the proposal received
Please co-ordinate an appropriate date and time to arrange a meeting for the evaluation
co mittee. Each member should review the submissions carefully accordina to the criteria
bef re the meeting time.
If yo require further information, please contact me or a member of Supply& Services. •
VAF/jg-1 •
Attachments
•
Z
ea a
F6
Request for Proposal
Pickering Recreation Complex Arena Concession
RFP-5-2012
Stage 1 — Evaluation of Mandatory Requirements
Stage I will consist of a review to determine which proposals comply with all of the
mandatory requirements. Proposals failing to satisfy the mandatory requirements as of
the Submission Date will be provided an opportunity to rectify any deficiencies.
Proposals failing to satisfy the mandatory requirements as of the Rectification Date will
be excluded from further consideration. However, all proposals satisfy the mandatory
requirements.
Proposals are to include the following mandatory requirements:
A. Submission Form (Appendix B);
B. Rate Bid Form (Appendix C);
C. Reference Form (Appendix D); and
D. Other Mandatory Requirements (Appendix E) Section C.
Company Item A Item B Item C Item D
Recreation Leisure ✓
Services Ltd.
•
•
•
•
RFP-5-2012 Pickering Recreation Complex Arena Concession Y., ,
Stage II - Evaluation Rated Criteria
Stage II will consist of a scoring by the City of each qualified proposal on the basis of the rated criteria.
Proponents should refer to Appendix E— RFP Particulars —Section D. Rated Criteria for a breakdown of the
Rated Criteria.
D. RATED CRITERIA
The following is an overview of the categories and weighting for the rated criteria of the RFP.
•
Proponents who do not meet a minimum threshold score for a category will not proceed to Stage III of
the evaluation process.
Rated Criteria Category Weighting (Points)
Overall completeness and quality of proposal 10 points -
Executive Summary 15 points
Experience and Qualifications 20 points
Concession Operation .25 points
Insurance, Health & Safety Documentation . 5 points -
Pricing 25 Points
Total Points 100 Points
Overall completeness and quality of proposal — Total Points = 10 Points
All requested documentation, and certificates are include with proponents submission and are current
and valid.
Executive Summary — Total Points = 15 Points
The executive summary shall be submitted with the proponent's submission and shall include the
following:
(a) The signature of a person authorized to commit the Proponent to the extent of work and
financial obligation included in the proposal shall appear on the Executive Summary. Indicate
the current legal identity of your firm;
(b) An outline of the proposal, including drawings of the proposed facility, inclusive of signage, and
a schedule of completion of work and opening of the facility..Rough sketches are acceptable.
Experience and Qualifications— Total Points = 20 points
Each proponent should provide the following in its proposal:
(a) a description of the goods and services the proponent has previously and/or is currently
delivering, with an emphasis on experience relevant to the Deliverables;
(b) the roles and responsibilities of the proponent and any of its agents, employees and sub-
contractors who will be involved in providing the Deliverables, together with the identity of
those who will be performing those roles and their relevant respective expertise;
(c) its knowledge, skills and expertise in the safe operation a Concession; and
. �aeciG 6"
J
(d) a Reference Form in accordance with the ins ruc ions s set out n the Form attached as
Appendix D to the RFP.
Deliverables — Total Points = 25 points
(a) Philosophy of operating a Concession, including but not limited to mission statement, guiding
principles and values.
(b) Detailed information on the proposed menu items that confirms compliance the Government of
Ontario's The Eat Smart!® Recreation Centre Program.
•
(c) Acceptance of the exclusive beverage supply agreement between the City of Pickering and the
Coca Cola Bottling Company.
(d) Procedures and policies for pricing of products or menu items.
(e) List of the type of equipment to be used in the Concession area(s).
(f) Procedures and plans for proper food storage, handling and service.
(g) Proposed hours of the Concession.
(h) Names of Concession owners and operators as well as anticipated number of staff.
(i) Outline of the anticipated usage by customers over a given period of time.
(j) Procedures for conflict resolution between the proponent and City staff.
(k) How Customer Satisfaction will be measured and procedures to provide high quality service.
Insurance, Health & Safety Documentation —Total Points = 5 Points
•
•
Zr
E. Pricing — Total Points = 25 points r'
Proponents should review and complete the Rate Bid Form at Appendix C.
Pricing will be scored based on.a relative pricing formula using the sum total of flat monthly fees for
Year 1 , Year 2, and Year 3 as set out in the Rate Bid Form.
Each proponent will receive a percentage of the total possible points allocated to the sum total of flat
monthly fees for Year 1, Year 2, and Year 3 bid on by dividing that proponent's sum total of flat
monthly fees for Year 1, Year 2, and Year 3 into the highest bid price. For example, if a proponent
bids $1000.00 for sum total of flat monthly fees for Year 1, Year 2, and Year 3 and that is the highest
bid price, that proponent receives 100% of the possible points for that sum total of flat monthly fees
for Year 1, Year 2, and Year 3 (1000/1000 = 100%). A proponent who bids $500.00 receives 50% of
the possible points for that sum total of flat monthly fees for Year 1, Year 2, and Year 3 (500/1000 =
50%), and a proponent who bids $300.00 receives 30% of the possible points for that sum total of flat
monthly fees for Year 1, Year 2, and Year 3 (300/1000 = 30%).
Highest sum total of flat
monthly fees for Year 1,
Year 2, and Year 3
x Total available points = Score for proposal with second-highest rate
Second-highest sum total
of flat monthly fees for Year 1,
Year 2, and Year 3
Highest sum total of flat
monthly fees for Year 1,
Year 2, and Year 3
x Total available points = Score for proposal with third-highest rate
Third- highest sum total
of flat monthly fees for Year 1,
Year 2, and Year 3
And so on, for each proposal.
•
s.-. -i)-0,-.;Foh,,,
,, _... , . ...
6 0 T6
t 0 42
0 .= 703 (Q ce (7
J
13-
4
or) c
in
a. 1.11
N
0 U)
+A
O C
C •—
La 0 Ln
n CL c.i
u) In
c
c oi
—
so
U)
U) - -
(D o u)
c.) Do '2 'W
>, C
O -C
,•-•' a) Lc)
0 w a3 E ci- cNi
co a) (I) n ID a)
C i. 0 •
CO
o c4
a
e a
<
x = C
CD CD
2 C •U)
. O 4
.— -0
E (7) u)
co
c) c) (D a.,
O 1 CO. ll)
c E
00 N
O 0 0 a)
os c (I) cto
CD a) C u) C
L. 0
0 0 0)
O —
.4. 4.•
a) Cti C ., C &5
(I) T:3 CZ •
C0 0
a..
c3) >
.r. x
iii .3 N
a) a
-NC
C.)
•12: a) U)
NC
0
cl 0,a)
c■1 x n u.)
to WC/) %—
0_
u_
C4 .
u) 4--
CD 0
a)
'—' C
-Ei C E
CD
° z
0
0 (• 13
i)
_o
E
a a)
.)
U)
++ D 2
c .u)0_ a)
0
.—
0;
-o a. .._, -di ...-(1)
E.
.0 0
2 E
th •C (t
0
a.) a)
w
r.
r'
Litt/ 4 - (,;pct se. 1 Z
1 ,,,° - * -44-I } r` i,
ocariatirec Memo
To: Steve Reynolds August 14, 2012
Division Head, Culture & Recreation
From: Vera A. Felgemacher
Manager, Supply & Services
Copy: Manager, Culture & Recreation
Subject: RFP-5-2012, Pickering Recreation Complex Arena Concession
File: F-5300-001
The Evaluation Committee has completed its Stage III review consisting of evaluation of Rated
Criteria and Pricing. A copy of the Evaluation Committee Summary of Average Score form is
attached.
An Evaluation Committee meeting was held Monday, August 13, 2012 at 2:00 p.m. and a
combined average score for the single proposal received was determined. The combined
average score of the proposal then proceeded to Stage III of the evaluation process. Stage III
consists of a scoring of the pricing submitted. At the conclusion of Stage III, all scores from Stage
II and Stage III of proposals have been added.
Recreation Leisure Services Ltd. is the single highest ranking proponent with a flat annual fee of
$2,000.00 for the Pickering Recreation Complex Arena Concession.
In accordance with Purchasing Policy and Procedure PUR 010, Item 06.13, revenue generating
proposals for services are subject to the approval of Council prior to the Manager awarding the
contract.
PI ase do not disclose any information to proponents. Enquiries may be redirected to Supply&
Se ices.
VAF/jg
Attachment
:1
0
(. 9 p c 2 6T 2 r-
CD
CO
a.
c9
z_
Y
z
g
J
Qo
F- O .
O
W
c W .
W 0 F-- W
H
co W -- 2 *
Q 0 W 0 O2
O
as IF—
0
O. c� 4 (D c - W
w• 0Q 2O w
O � o 00 < 2W
U o U QO O2
DZ o � � U
c�
m
0' � � W
Lu C W =HW
". 2
c
L 2 W
a)
U 0 O
Q. co
O - .
0
C
I- N
z u2 Q
W L a)
z ..- 0
Z —
0 0 o
m a_ L a)
iii a)
(0 O- N N
co `O n Co
a_ m 0