Loading...
HomeMy WebLinkAboutMinutes - May 26 20112010 Election Compliance Audit Committee Meeting Minutes Wednesday, May 26, 2011 6:00 pm - Council Chambers Chair: Paul Jones Present: Joseph Brown Donald Hudson Paul Jones Also Present: Debbie Shields, City Clerk Renee Michaud, Acting Coordinator, Records & Elections (I) Disclosure of Interest No disclosures of interest were noted. (II) Adoption of Minutes Moved by Joseph Brown That the 2010 Election Compliance Audit Committee Minutes dated May 18, 2011 be adopted. Carried The Chair opened the meeting by clarifying that at the May 18th, 2011 meeting the Committee approved a full Compliance Audit on Doug Dickerson's election finances. He noted that a Compliance Audit as outlined in the Municipal Election Act would be conducted and that the motion was not to scope the audit in any way. He also noted that the Committee had two pieces of correspondence before them from Doug Dickerson and Mr. Green, solicitor for Doug Dickerson stating that they would be appealing the decision of the Committee made on May 18th, 2011 for a Compliance Audit to the Courts. (III) Delegations 1. Ian Cumming 1899 Fairport Road, Pickering Mr. Cumming appeared before the Committee and reiterated his concerns regarding Mr. Dickerson's election finance statement. He stated that he felt strongly enough about these concerns that some of his points needed to be restated. Mr. Cumming provided a copy of his submission to the committee for the record. 1 2010 Election Compliance Audit Committee Meeting Minutes Wednesday, May 26, 2011 6:00 pm - Council Chambers Chair: Paul Jones 2. David Steele 966 Timmins Garden. Pickering Mr. Steele appeared before the Committee and thanked the Election Compliance Audit Committee for the unanimous decision to request a compliance audit on Doug Dickerson's financial statement. Mr. Steele also reiterated his concerns to the Committee and provided a copy of his submission for the record. (IV) Matters for Consideration 1. Compliance Audit — Audit Process The Election Compliance Audit Committee reiterated that the Compliance Audit being conducted on Doug Dickerson's election finances would be a full audit as noted in the Municipal Elections Act. The Committee noted that they had three names of Auditors that had done Compliance Audits before in front of them and noted that the fee range for this type of audit seemed to be anywhere between $10,000.00 to $25,000.00. The Committee noted that Mr. Bernard Nayman of Election Finance International Inc. would conduct the following process which would include interviewing the applicants, the candidate, reviewing Mr. Dickerson's election finances and producing a final report as required under the Municipal Election Act. The Committee stated that Mr. Nayman's estimate for this audit was noted to be a minimum of $12,000.00 and a maximum of $15,000.00 plus HST and expenses which would not exceed $2,000.00. The Committee also noted that an Auditor would not be engaged until after the appeal period had expired on June 2, 2011. Moved by Joseph Brown 1. That Bernard Nayman, CA of Election Finances International Inc. be appointed as the Auditor to conduct the Compliance Audit on Doug Dickerson's 2010 election campaign finances; 2. That the estimated fee and expenses submitted by Mr. Nayman be accepted and not exceed $20,000.00; and 2 2010 Election Compliance Audit Committee Meeting Minutes Wednesday, May 26, 2011 6:00 pm - Council Chambers Chair: Paul Jones 3. That the Auditor not be engaged until after the appeal period has expired. (IV) Adjournment The meeting adjourned at 6:30 pm. 3 Carried