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2011 Current Budget
� � � � ���� � i��� � ������ ������� As �� t:� � � Council April 4, 2011 CITY OF PICKERING � -- � � TABLE OF C4NTENTS GENERAL GOVERNMENT SUMMARIES MAYOR COUNCIL& COUNCIL SUPPORT Mayor Council Support ADMINISTRATION CAO Customer Care Human Resources Health & Safety Legal & Legislative Services Clerks Records Management & Elections Print Room By-Law Animal Services FIRE SERVICES Fire Protection Emergency Operation - Claremont OFFICE OF SUSTAINABILITY CORPORATE SERVICES Finance Supply & Services Information Technology COMMUNITY SERVICES DEPARTMENT PAGE 2111 2113 2121 2129 2139 2141 2125 2122 2191 2199 2220 2293 2240 2241 2192 2127 2133 2196 1 22 62 65 85 88 99 102 105 109 112 115 119 122 125 129 134 139 148 151 160 167 173 176 183 Community Services-Admin 2710 195 CITY OF PICKERING 2011 CURRENT BUDGET TABLE C)F CONTENTS ENGINEERING DIVISION Engineering Services-Admin Crossing Guards Environmental Services CULT.&REC. & OP.&FACILITIES Culture & Recreation-Admin Programs Museum Senior Citizens Centre Dunbarton Pool Community Centres Recreation Complex-Central Core Recreation Complex-Pool OPERATIONS & FACILITIES Operations & Facilities Admin Civic Complex Property Maintenance Operations Centre-Municipal Garage Roads Sidewalks Streetlights Don Beer Arena Parks Recreation Complex-Arenas PLANNING & DEVELOPMENT Planning & Development-Admin Planning Building Services Qevelopment Control Committee of Adjustment Heritage Pickering LIBRARIES 2290 2230 2430 2711 2712 2744 2572 2713 2719 2731 2733 2500 2124 2132 2315 2320 2323 2325 2715 2718 2735 2610 2611 2612 2613 2630 2743 198 201 207 209 211 219 223 234 242 247 251 256 266 271 277 281 286 290 295 302 304 306 311 319 324 331 336 344 349 353 355 Library 2745 357 City Controlled Budget A Expenditures B Revenues C Draw from Rate Stab. Res. D Capital From Current Legal Issues: E York Durham Sewer F Seaton Professional Fees _.. .. CITY OF P:ICKERING : : : : :: : : : : : ::2 �'� ': 0 : : Counc�t :A roved : 2010 BUDGET $70,580,397 -25,424,986 -3,317,338 1,822,275 420,000 G City Operational . Budget (A to F) $44,080,348 Financial Sustainabilitv Initiative N Reduction in Use of One Time Funds Decrease in Reduction - March 10, 2011 I City Base Budget (G + H) J Proposed Levy Budget a INCREASE (DECREASE) $5,644,008 -3,602,756 0 -801,880 -420,000 0 $819,372 1,000,000 -500,000 $1,319,372 2011 Draft BUDGET $76,224,405 -29,027,742 -3,317,338 1,020,395 0 0 $44,899,720 1,000,000 -500.000 Levy Impact 12.80% -8.17% -1.82% •0.95% o.00�io 1.86% z.2��ia -1.13% $45,399,720 2.99% $1,319,372 $45,399,720 2.99% 20,�4,2�„ 2126 2126A 2134 2135 2193 2194 2195 2812 2815 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2822 2822 2822 2822 2823 2891 2900 2901 GENERAL GOVERNMENT EXPENDITURE Purchased Services Corporaiive Requirements & PR Provision for Uncollectable Taxes Property Tax & Vacancy Rebates Insurance Insurance - Self Insurance Grants to Organizations & Individuals Debenture Debt Charges Loan Financing Vehicles Tsfr. to Land Purchase Res. Tsfr. to Cap. Mtce. & Mgmt Systems Res. Tsfr.to Reserve for Contingency-Elections Tsfr. to Reserve for Vehicle Replacement Tsfr. to Dunbarton Pool Reserve Tsfr. to Dun Beer Arena Reserve Tsfr. to Complex Central Core Reserve Tsfr. to Rec Complex Pool Res. Tsfr. to Rec Complex Arena Res. Tsft. to Programs Res. Tsfr. to Eastem Branch Reserve Tsfr. To Seaton Development Review Res. Trans to Reserve Fund - Building Permit Stabiiza� Trans. to Reserve Fund - WSIB Trans to Reserve Fund - Federal Gas Tax Trans to Animal Sheiter Res Fund Trans. to Capital Fund Capital Funded From Current Capital Funded From Dealer Financing Capital Funded From Internal Loans Capital Funded From DEBT City Share of DC Projects Contingency Emergency Operational Needs - Capital Without . Debt 8 Int. Loans & Deal Fin. Without Debt & Capital funded from Gurrent % CHANGE 2010 INCREASE 011::::::: 2011 BUDGET BUDGET (DECREASE) �11�G�1' : : : : VS. 2010 225,000 23,000 275,185 143,000 97,751 200,000 211,656 4,290,142 5,640 0 75,000 70,000 0 4,962 30,000 27,000 15,000 20,000 18,500 25,000 0 0 505,000 2,694,430 10,000 1.822,275 0 0 4,312,400 480,000 1,403,880 200,000 $17,184,821 12,872,421 11,050,146 E 195,000 0 81,059 -35,000 7,139 10,000 113,599 -564,886 -5,640 200,000 0 0 50,000 0 0 0 0 0 0 0 1,384,174 0 0 0 0 -801,880 0 100,000 9,609,600 100,000 823,176 0 1,556,741 2,358,621 ........ 420;OQ0 23:000 358;24:4 108:D00 1fl4;890 3:9:O�OQ,O 325;255 ': : 3;725;256 0 ZOO;ODO J5;000 70;0�0 50;000 4;9.62 30;000 27;OQ0 15;000 20;OOQ 18;500 25;OU0 1,384;174. 0. ;- 505;OA0. 2,6:94;�3Q. 1 Q;11Q0. �;020;395 0 1:UO;O:qO 13;9,22;000 a80;OD0 2:22�;056 2�O bb0 �z.a_a�� _� a�:: 14,429,162 13,408,767 86.67% 0.00% 29.46% -24.48% 7.30% 5.00% 53.67% -13.17% -100.00% NA 0.00% 0.00% NA 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% NA 0.00% 0.00% 0.00% NA -44.00% 0.00% NA 222.84% 20.83% 58.64°�6 0.00% 65.56% GENERAL GOVERNMENT REVENUE 1001 POA Revenues , 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1591 Commissions 1592 Misc Donations 1593 Sale of Equipment 1599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlement Agree. Res. 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 1910 Tsfr. from Rate Stabilization Reserve 1910 Tsfr. from Reserve - Contingency - Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve Surplus 2010 BUDGET $135,000 3,157,474 1,506,361 60,400 2,500 100 1,000 5,000 2,699,623 3,599,250 0 0 0 0 0 25,000 97,751 �10,000 0 0 0 125,000 $11,424,459 INCREASE ($10,000) 529,667 3,341 16,200 -1,500 0 0 0 -5,193 310,780 0 0 0 200,000 0 -25,000 0 0 ❑� � $1,018,295 2071::::::: BIJDGET': : : $1�5;0�0 3;68�:;:14:'f 1;�0�;7Q� �6;6�n ;1;pQ� ��� 1;;000 �:;Q�Q 2:,694;4�0 3;9�ti;Q30 Q �. a� 200;Q00 fl D 9. 7;:75'I io,000 D � ��;000 $;'12;4:42;754 % CHANGE 2011 BUDGET VS. 2010 -7.41 % 16.78% 0.22% 26.82% -60.00% 0.00% 0.00% 0.00% -o.�s�io 8.63°/a 0.00% o.00% o.00°io NA 0.00% -100.00% 0.00% 0.00% 0.00% 8.91 % CITY OF PICKERI.NG 2011 BUDGET' Non-Departmental Revenues 2010 INCREASE BUDGET (DECREASE) POA Revenues Projected Revenues Linear Properties (CN.CP 8 Hvdro Corridorsl Projected Revenues Non-Shared PIL's 135,000 ($10,000) 135,000 ($10,000) 1,508,261 1,508,261 Projected Revenues 3,157,474 (Increase in revenue due to: expansion of Durham Water Control Pollution Plant & Cherrywood Transformer Station) 201'1 BUDGET $t25,000 $125,000 1,441 1,509,702 1,441 �� : 529,667 3,157,474 $529,667 3,687,141 $3,687,141 23/02/2011 6:08 PM Council CITY OF PICKERING 2011 ' BUDGET 1530/1591 - RENTALS & MISC INCOME 1530 - RENTALS 0001) Con. 3 Pt. Lot 19 Roll Number 03-011-21910 Rented to 1317970 Ont. Inc., T/A Pickering Oriving Range Contract expires Oct 31, 2011 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Arnts: Contract expires March 31, 2012 0003) Celluar Tower Rentals Tellus - Sideline 16 - North of Old Taunton Rc Rogers - Sideline 34 - North of Whitevale Rd. 1543 - METRO AGREEMENT 1) City of Toronto pays to the City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. 1591 - COIVIMISSIONS 1 j Received from Bell Canada for pay telephones in the Municipal Buildings 2� Received from Federal & Provincial Sales Tax remittances 2010 Est. ACTUAL $18, 000 19,350 20,000 10.000 2010 BUDGET �, • .�� 15,800 20,000 10,000 INCREASE (DECREASE) m 6,200 0 10, 000 $67,350 $60,400 $16,200 1,03.3 2,500 $1,033 $2,500 ($1,500) $0 $100 61 100 ($100) U $61 $200 ($100) '< 2011 '; HUDGET $14,600 22,000 < ' ` 20,000 20,000 $76.600 1 1,OOC $1;000 : $0 100 $100 23/02/2011 6:09 PM Council . CITY OF 6l 1592 - DONATIONS ;KERING' =T 1592 - DONATIONS MISCELLANEOUS 2010 2010 INCREASE EST.ACTUAL BUDGET (DECREASE) BI �o $�,000 E� $0 $1,000 $0 1 $1;000 23/02/2011 6:10 PM Councii 1593 - SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. CITY OF PICKERING 2011 BUDGET 1593 - SALE OF EQUIPMENT 2010 EST.ACTUAL $32,830 $32,830 2010 INCREASE 2011 BUDGET (DECREASE) BUDGET $5,000 $5,000 � m $5, 000 $5.000 Council 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 1599 Miscellaneous Transactions Recognize True Sport bursary received in 2006 and will be matched by City. Receipt of 2011 Federal Gas Tax Funds 2010 EST.ACTUAL �, � 1;813 2010 BUDGET $1,000 4,193 2,694,430 2,694,430 $2,696,243 $2,699,623 This account captures the miscellaneous revenue activity of the Corporation. Council : , ' CITY OF PICKERING _ 2011 , BUDGET `' Dividend (38.5%) Supplemental Dividend ` Interest on Prom notes Revenues From Veridian 2010 EST.ACTUAL 1,886,000 254,381 1,834,813 $3,975,194 2010 BUDGET 2,009,000 1,590,250 $3,599,250 * Subject to approvai by the Veridian Board by the end of 2011. INCREASE (DECREASE) -1,470 475.650 -163,400 $310,780 < 2011 ' ' BUDGET : ' 2,007;530 ' ' 475,650 ' 1,426,850 _ $3.9'! 0.030 Council ' CITY' OF PICKERiNG ° _ 2011 ' BUDGET _ 1910 & 1911 - TRANSFERS FROM RESERVES ! 1) From • RESERVE FOR CONTINGENCY - I G/L 4612 Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) Rate Stabilization Reserve Transfer to fund Land Purchase Reserve TOTAL TRANSFERS FROM RESERVES 2010 EST. ACTUAL :� 25, 000 2010 BUDGET INCREASE (DECREASE) c, � �. � 25,000 -25,000 200,000 $25,000 $25,000 $175,000 � 2011 , �.P1� �!1/�rT 1. , $Q 0 200;000 $200;000 23/02/2011 6:19 PM Council CITY OF B� :KERING ' =T ` `; . 1920 - TRANSFERS FROM RESERVE FUNDS 1) From - DEVELOPMENT CHARGES RESERVE FUND - GIL 4227 (1.3) Funding of Development Charge Appeal 2) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of WSIB related insurance. TOTAL CONTRIBUTIONS FROM RESERVE FUNDS 2010 EST.ACTUAL $10,000 2010 BUDGET 10, 000 INCREASE �DECREASE) �❑ $10,000 $10,000 $0 $97,751 $97,751 $7,139 $97,751 $97,751 $7,139 $107,751 $107,751 $7,139 2011' : °'BUDGET 10,000 $10,000' $104,890 ' $104;89Q $114,890 23/02/2011 6:20 PM Council ,. � .:::::::::::::::::::::::::::::::::::::::::::::::::::: ::::: . ,. 24 .1. BUDG T: : : : : %: : : : : < : : : : � : : 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES Account (2126.2392) 2010 BUDGET Senior Mgmt Strategic Planning (CAO) $�o,000 Reduced at the April 4, 2011 Council meeting. Development Charge Appeal (Funded from DC Reserve Fund) Unanticipated needs. Reduced at the April 4, 2011 Council meeting. General Litigation Needs Review of Fees & Charges Old Brock Rd Claremont Project Seaton Professional Fees Transferred from "Front Page" Arbitration Hearings. Duffin Heights Community Facilities Study 20/04/2011 9:13 AM 10,000 30,000 100,000 50,000 25;000 $225,000 INCREASE (DECREASE) ($5,000) -10,000 -25,000 45,000 15,000 200,000 -25,000 $195,000 2011: : : : BiI:D(3ET: $10;OOU �--�---, 1:0;000 30:;tl00 =1 O:;OQO 75;OQ0 45;000 15;OOQ 200;;000 ' .' .:.: J�;r�� V Q $420;Q00 Council CITY OF PICKERING _ 2011 BUDGET 2126.2394 - CORPORATE REQUIREMENTS & INITIATIVES AMO Memberships Corporate Requirements & Initiatives CANHC Membership Municipal Employer Pension Centre 2010 2010 INCREASE 2011 EST.ACTUAL BUDGET (DECREASE) BUDGET $9,980 $9,900 8,600 10,000 750 750 �, � � � 2,320 2,350 0 $21,650 $23,000 � ' $9,900 `10;00a 750 2,350 ' $23:000; 23102/2011 6:24 PM , Council CITY OF PICKERING 2011 BUDGET Property Tax 8 Charity 8� Vacancy Rebates 2134 - Provision for Reduction in Taxes Provision ARB decision -Golf Course Appeal - 2001 to 2008 Exemption for Ciaremont Legion 2135 - Charitv Proaertv Tax Rebates Registered charities that occupy either commercial or industrial units can receive a 40% rebate of their property taxes. 2138 - Vacancv Rebate Under Bill 140, allowances for vacancies will no longer be reflected in the tax rates. 23/02/2011 6:24 PM 2010 2010 INCREASE Est. Actual BUDGET (DECREASE) 275,600 1,185 210,000 1,185 276,785 211,185 :.�� $65,000 80,000 59 145,059 2011 Ri inrFT $275,000 80, OOC 1,244 : : $356:244 8000 : 8, 00C 8,600 8,000 100,400 135,000 -35,000 T� ��. 100,00C 100,400 $135,000 ($35,000) ; $10C __ _ Council 2193 - INSURANCE: 2122 C1TY Of PICKERING 2011 BUDGET 2193/2194 - INSURANCE/SELF-INSURANCE Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity (1) 2194 - SELF-INSURANCE: 2122 General Government & User Grp (2) 2010 2010 INCREASE EST. ACTUAL BUDGET (DECREASE) 13,420 13,420 150 $84,331 84,334 6,989 $97,751 �. �: ���' $208,000 $97,751 $200,000 $200,000 $7,139 $10,000 $10, 000 2011 BUDGET 13;570 91,320 " $104,890 ° $210,000 ` $210;000 (1) In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a$500,000 deductible and a$15 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $500,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res. Fund). _ _ _ _ (2) General liability costs have now been allocated to individual cost centres. Self Insurance costs above $2,000 are budgeted in the General Government section. 23/02/2011 6:25 PM Council ... .. : rT'�:C�F PI ��i�N ; : : : : '. _� : ::. . . . : . . .; . ::. : : . : . . . . : ::: . . ::::::.:::.:::::.:.:::::::::.:::::::::.:.:.:::: ::.::: :::.:.:.:::::::::.: 2Q'1... R�in�FT : : : ;>: ;: : : : :�: : : : : : `: ;: :? : ;: : : : : : : '>: : : : : : : : : : : :': : : ;: : : : : : 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2010 2010 INCREASE 'Y017: '::: EST.ACTUAL BUDGET (DECREASE) BUDGET: 2570 - Social 8 Charitable: United Way (29,694 X$3.35 per household) 99,063 Hospital MRI (Five yr Committment) -(Budget) Executive Meeting March 10, 2011 DWAC Inc. - (Arts programming) 10,000 DWAC Foundation - Plan, design "Performing Arts Centre" Tapp - C- Grant {Fire Services Division) Deleted at the (Budget) Executive Meeting of March 10, 2011 City of Pickering Award -(4) High School students 4,000 Community Living Added at the April 4, 2011 Council Meeting. Durham Hospice 1,500 Ribfest - Approved at the (Budget) Executive Committee Meeting of May 7, 2009. 5,000 Deleted at the (Budget) Executive Meeting of March 10, 2011 Haiti Relief "The Arms ofJesus Childlen's Mission." 1,000 Deleted at the (Budget) Executive Meeting of March 10, 2011 Sponsorship of Shelley-Ann Brown - Olympian 1,000 Motions - Youth Community Centre 1,000 The above three were approved at the (Budget) Executive Committee Meeting of March 4, 2010. 99,063 10,000 3,128 4,000 1,500 5,000 1,000 1,000 1,000 412 100,000 0 20,000 0 -3,128 1,000 0 0 -5,000 0 -1,000 -1,000 0 Community Justice Alternatives - April 19, 2010 Council Meeting 750 One Time Grant - Feed the Need Durham -(Budget) Executive Meeting - March 10, 2011 5,000 TBD 750 6,000 -750 Sub Total $123,313 $131,691 $116,285 2572 - Senior Citizens: Bus Trips 8� Other Senior Club Trips including Claremont Total 2642 - Agriculture: Durham Region Plowmens' Association Sub Total � � 10.410 11.200 0 $10,410 $11,200 0 $100 $100 99;a'T5 't00�OQ0 1.0;000 2Q;OQQ '::;: 3;128 -3;'178 4;OQ0 1::OQQ f;500 5;OQ0 -5;Oa(j 1:�000 �1;0p9 fl 1;000' 750 5�000 �_5 2�n ii:2ao $'t 1.200: $0 $'�:00: $100 $100 $0 $9:00.: Council F: P I �0'1:1 ::::::::::::::::�::::::::::::::::_::::::: ::::::::::::::::::::::::: �l1riG�'�':::::::::< ::::::::::::::"::::::::::::::::::`:::::::::::::::::::: 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2712 • Culture & Recreation: Pickering Rotary Music Festival Kinsmen Santa Claus Parade Easter Parade Grant to CUPE 129 - Christmas Party Roadwatch Committee Durham Regional Police Children's Games TRCA Joint Funded Envir. Proj. (Added at Ex. Council meeting - March 23, 2007) TRCA Healthy Neighbours Prg. (Totai Request $125,000� -(Yr 4 of 5) Youth Assistance - True Sport Bursary * Bus Trip Expenses for: Canada Day, Mayor Light Tour, Santa Claus Parade & Legion Easter Parade Pickering Lions Club - Christmas Party Youth Initatives TBD * Sub Totai 2010 2010 INCREASE �011:::: EST.ACTUAL BUDGET ' DECREASE BU:D:GEI'::: 500 1,000 2,000 500 5,000 1,500 25,000 3,625 500 1,000 2,000 500 5,000 1,500 10,000 25,000 8,385 0 0 0 0 0 0 0 0 -3,185 10,350 10,000 0 280 0 3,000 0 0 2,000 0 $49,475 $69,165 ($3,185) 5U0 1;OiT0 2�OQ0 5D0 5;OQQ � ;500 10;000 25;b00 5;200 'ID;OQq < 280 3;OQ9 2;000 $65::98Q TOTAL $183,298 $212,156 $113,099 $:325;255: On March 31 2006, the City received the Bell True Sport (Bursary) community award. This award is be allocated over several years starting in 2007 and to be given to youth who would otherwise not be able to afford participation in sports. �_ - Council I Function CITY OF PICKERING 2011 BUDGET 2812 - Annual Charges -2009 Budget External Debentures & Internal Loans By Function Gen.Govt (City Prop/Civ.Cmplx) Protection to Persons Fire By-Law Transportation Roads, Sidewalks Streetlights Environmental Services Storm Water Mgmt Recreation & Cultural Services Museum Comm Facilities Parks Total issuing/Financing Cost Total Annual Charges 8� Financing Costs 32,084 455.931 1,096,699 256,029 54, 327 594,607 289,773 2,779,450 Annual Charges External ; ;.. 158, 580 321,242 99, 866 11,346 233,506 47,367 880,806 II 2011 BUDGET ' ' $40,983 614,511 1,417,941 355,895 65,673 828,113 337,140 0 $3,660,256 65, D00', $3:725:256 I * Debt payments based on issued debt of $21.8 million and excludes debt associated with projects that have not yet began. Prior Year's Vehicles TOTAL VEHICLE PAYMENT CHARGES CITY OF PICKERING 2011 :' BUDGET 2815 - SMALL VEHICLE FINANCING 2010 BUDGET $5,640 INCREASE 2011 (DECREASE) $UDGET ($5,640) < $0 $5,640 ($5,640) $0 a 23/02/2011 6:29 PM Council CITY OF PICKERING _ Zo�� `BUDGET 2821 - TRANSFERS TO RESERVES Contingency Reserve G/L 4612.2191 Provide funding for 2014 election. Vehicle Replacement Reserve G/L 7040.0000 Funding for vehicle replacement. Dunbarton Pool Reserve G/L 4623.2713 Provide for the replacement of equipment. Don Beer Arena G/L 7033.0000 Provide for the replacement of equipment. Rec Complex Central Core G/L 4623.2731 Provide for the replacement of equipment. Rec e for the replacement of Rec Complex Arena Res. G/L 4623.2735 Provide for the replacement of equipment. Rec. Prgs. Res. G/L 4623.2712 Provide for the replacement of equipment. Eastern Branch Res. G/L 4626.0000 Provision for Eastern Branch 2010 EST. ACTUAL $70,000 � 4,962 30,000 27,000 15,000 20,000 18,500 25,000 Land Purchase Reserve Provision for land purchases & funded from Rate Stabilization Res. Seaton Development Review Res. Provide funds for future review work of Seaton plan� nding for capital maint TOTAL TRANSFERS TO RESERVES 0000 ms. 0 $75,000 2010 BUDGET $70,000 0 4, 962 30,000 27,000 15,000 20,000 18,500 25,000 0 0 $75,000 INCREASE (DECREASE) 0 50,000 0 0 0 0 0 0 0 200, 000 1,384,174 $0 20�1 BUDGET ' 70,000 50,000 4, 962 ' 30,000 ' 27,000 15,000 20;000 '18,500 25,000 200,000 1,384,174 75.000 I $285,462 $285,462 $1,634,174 ' $1,949,636 23/02/2011 6:26 PM Council 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of 2011 Funds July 15th November 15th 2) To - Building Permit Reserve Fund G/L 7506.0000.0000 3) To - WSIB Reserve Fund G/L 4234.0000.0000 CITY OF PICKERING 2011 BUDGET 2822 - TRANSFERS TO RESERVE FUNDS $1,347,215 1,347,215 Previously budgetted in individual cost centes. Fire - Additional transfer to offset higher related WSIB costs. Roads -Additionai transfer to offset higher related WSIB costs. 4) To - Animal Shelter Reserve Fund G/L 4241.0000.0000 Annuai provision for construction of a animal shelter facility TOTAL TRANSFERS TO RESERVEFUNDS 23/02/2011 7:00 PM 2010 INCREASE BUDGET (DECREASE) $2,694,430 450,000 30,000 25,000 iI��Z�I�] E�] 0 0 0 [�] 3011 , BUDGET >; $2,694,430 450,OQC 30;OOC 25;OOC $3,209,430 $0 L 10;000 Council 2011 BUDGET DEPiRRTMENTAL EXPENDITURE Mayor Ryan J. O'Connell, Reg. Coun. - Ward 1 B. Mclean, Reg. Coun. - Ward 2 P. Rodrigues, Reg. Coun Ward 3 K. Ashe, City Coun. - Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support B.Littiey, Reg. Coun. Ward 1 R. Johnson, Reg. Coun. Ward 3 2121 C.A.O. Office 2129 Customer Care Centre 2139 Human Resources 2141 Health & Safety 2125 Legal & Legislative Services 2122 Cierks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2240 Fire Protection 2241 Emerg. Operations-Claremont 2192 Office Of Sustainability 2127 Finance (Accting, Taxes & Payroll) 2133 Supply & Services 2196 Information Technology 2710 Community Services - Admin. 2290 Engineering Services - Admin. 2230 Crossing Guards 2430 Environmental Services 2711 Cult. & Rec. Admin. 2712 Programs 2744 Museum 2572 Senior Citizens Centre 2713 Dunbarton Pooi 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2500 Facilities Admin 2124 Civic Complex • 2132 Property Maintenance 2315 Operations Centre-Municipal Garage 2320 Roads 2323 Sidewalks 2325 Street Lights 2715 Don Beer Arena 2718 Parks 2735 Recreation Complex - Arenas 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2630 Committee of Adjustment 2743 Heritage Pickering 2745 Libraries TOTAL 0 %CHANGE 2010 2011 2011 BUDGET APPROVED INCREASE VS. BUDGET (DECREASE) BUDGET 2010 BUDGET 141,124 $ 73,237 71.187 0 0 80,466 74,861 355,307 65,787 86,288 547,363 323,994 537,642 133,992 319,903 437,118 369,118 400,324 734,289 407,661 13,393,457 157,924 905,203 2,678,603 347,563 1, 392, 014 534,605 2,069,152 346, 340 139,985 1,031,318 2,524,596 558.701 316, 229 342,996 672,439 2,661,200 885.560 489,372 701,267 1,001,016 5,734,118 813,000 983,477 3,349,156 719,116 996,959 2,495,672 993,046 528,735 8,566 8,780 4,590,425 3,357 $ 18,094 14,843 83,481 80,081 6,183 4,020 (6,648) (65,787) (86,288) (94,249) 3,893 103,064 (319) 2,581 17,192 (267,420)�� 34,047 10,181 626,021 18,001 89,037 379,496 7,136 122,152 (254,274 (214,951 18,210 15, 589 94,360 106,895 26,679 27,711 16,345 29,971 43,875 44,564 787.256 15,422 41,197 66,289 183.656 25,000 38,000 54,745 366,868 69.185 (153, 969 429,081 61,742 81,849 1,265 3,200 157,548 144,481 91,331 86,030 83,481 80,081 86,649 78,881 348,659 453,114 327,887 640,706 133,673 322,484 454,310 101,698 400,254 768,336 417,842 14,019,478 175,925 994,240 3,058,099 354,699 1,514,166 280,331 1,854,201 364,550 155.574 1,125,678 2,631,491 585,380 343,940 359,341 702,410 2,705,075 930,124 787,256 504,794 742,464 1,067,305 5,917,774 25,000 851,000 1, 038,222 3,716,024 788,301 842,990 2,924,753 1,054,788 610,584 9,831 11,980 4,747,973 $ 59,530,251 $ 3,285,387 (� $ 62,815,638 2.38% 24.71 % 20.85% 0.00% 0.00% 7.68% 5.37% -1.87% -100.00% -100.00% -17.22°/a 1.20°/a 19.17% -0.24% 0.81 % 3.93% -72.45% -0.02% 4.64% 2.50% 4.67% 11.40°/a 9.84°/a 14.17% 2.05% 8.78% -47.56% -10.39% 5.26% 11.14°/a 9.15% 4.23% 4.78% 8.76% 4.77% 4.46% 1.65% 5.03% 0.00% 3.15% 5.87% 6.62% 3.20% 4.67% 5.57% 10.95% 9.62°/a -15.44% 17.19% 6.22% 15.48% 14.77% 36.45% 3.43% 5.52% C1TY OF PICKERfNG ; �' 2011 BUDGET � � DEPARTMENTALREVENUE f3��I��I�J�� 2129 Customer Care Centre $ 2141 Health & Safety 2125 Legal & Legislative Services 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2240 Fire Protection 2241 Emerg. Operations-Claremont 2192 Office Of Sustainability 2127 Finance 2196 Information Technology 2290 Engineering Services - Admin. 2430 Environmental Services 2712 Programs 2744 Museum 2572 Senior Citizens Centre 2713 Dunbarton Pool 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2124 Civic Complex 2132 Property Maintenance 2315 Operations Centre-Municipal Garage 2320 Roads 2325 Street Lights 2715 Don Beer Arena 2718 Parks 2735 Recreation Complex - Arenas 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 Libraries Total REVENUES %CHANGE 2010 2011 2011 BUDGET APPROVED INCREASE VS. BUDGET (DECREASE) BUDGET 2010 BUDGET - $ 32,000 500 203,700 280,000 886,000 107,900 189,500 75,000 28,000 2,726,950 68,500 21.000 2,034,243 185,415 61,675 133,600 105,100 1,588,533 275,700 3,000 440,160 45,000 1,060,500 85,600 686,000 41,000 1,371,541 800,000 110, 000 354,411 14,000,528 800 (8,700) (280,000) 20,000 (2,100) (75,000) (5,500) 229,345 311, 500 (4,375 106,620 (7,350 760 5,250 19,000 (23,330 13,300 100,000 10,000 (195,000 8,500 1,519,163 156,000 120,000 40,447 059,330 $ 800 32,000 500 195,000 906,000 105,800 114,500 75,000 22, 500 2,956,295 380,000 16,625 2,140,863 178,065 62,435 138,850 124,100 1,565,203 289,000 3,000 440,160 145,000 10,000 865,500 85,600 686,000 49, 500 2,890,704 956,000 230,000 394,858 16,059,858 Note: The above revenue items are recorded within the De artmental Bud ets for controf ur oses. � � 100.0% 0.0% 0.0% -4.3% -100.0% 0.0% 2.3% -1.9% -39.6% 0.0% -19.6% 8.4% 0.0% 454.7% -20.8% 5.2% -4.0% 1.2% 3.9% 18.1% -1.5% 4.8°/a 0.0% 0.0% 0.0°/a 222.2% -18.4% 0.0% 0.0% 20.7 % 110.8% 19.5% 109.1 % 11.4% 14.71 % 20/04/201117:39 AM CITY OF PICKERING Summary - ALL Personnel Expenditures 2011 CURRENT BUDGET Organization Personnel Expenditures include Salaries and wages, benefits and overtime. Report Name: Personnel 2011 2nd Draft Run Date: 20/04/11 11:43 AM 2010 2010 INCREAS 2011 INCREAS YTD APPROVE (DECREAS BUDGE (DECREAS � Actuals BUDGE % Mayor � ---- ----- ---- - ------------.._.._____...___....... 2111 Mayor Ryan $91,719 $93,856 $3,234 $97,�90 3.45% Council 2113 J. O'Connell, Reg. Coun. Ward $41,861 $46,538 $1,493 �;48;(}31 ' 3.21% 2113 B. McLean, Reg. Coun. Ward 2 $44,916 $46,538 $1,493 $48;031 ' 3.21% 2113 P. Rodrigues, Reg. Coun Ward $1,835 $0 $48,031 $48,031 0.00% 2113 K. Ashe, City Coun. - Ward 1 $1,835 $0 $48,031 $�$,031 ` 0.00% 2113 D. Dickerson, City Coun. Ward : $44,916 $46,538 $1,493 $48,031 ' 3.21 % 2113 D. Pickles, City Coun. - Ward 3 $44,916 $46,538 $1,493 $4$,d31 3.21% 2113 Council Support $323,591 $327,858 $3,918 $�3t,776 1.20% Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 $42,432 $46,538 ($46,538) $0 (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 $42,432 $46,538 ($46,538) , '$t#' (100.00%) C.A.O. Office 2121 C.A.O.Office � � $494,177 �$518,893 ($100,256) $418;637 �' (19.32%) 2129 Customer Care Centre $300,100 $297,563 $5,679 $303�242` 1.91% Human Resources 2139 Human Resources $410,391 $391,107 $100,890 $491,$97 25.80% 2141 Health & Safety $95,446 $94,142 $1,016 $95,158 1.08% Legal Services 2125 Legal & Legislative Services $145,906 $247,108 ($73,370) ' $t73�738 (29.69%) Clerks 2122 Clerks Office $424,004 $417,443 $20,285 $437,728 ` 4.86% ._..__. _.__..._ . _ _ 2191 Records Management & Electioi $136,880 $178,041 ($97,302) $80,739 (54.65%) 2199 Print Shop/Mail Room $119,323 $118,374 ($102) $i 18,272 (0.09%) 2220 By-law $624,701 $620,787 $13,410 , $634,197 2.16% 2293 Animal Services $304,347 $286,392 $4,843 $291,:23� 1.69% Fire Services Division 2240 Fire Protection $11,536,527 $12,032,649 ($193,040) $11,839;609` (1.60%) 2241 Emergency Operations $181,710 $118,041 $4,226 s$122,267 3.58°/a Office of Sustainability 2192 Office of Sustainability $556,530 $613,503 ($24,003) $589,500 (3.91 %) Finance & Treasury Services 2127 Finance $1,990,962 $2,014,041 $146,052 $2,f�0,093 7.25% Corporate Support Services � �� CITY OF PICKERING Summary - ALL Personnel Expenditures 2011 CURRENT BUDGET Organization Personnel Expenditures include Salaries and wages, benefits and overtime. Report Name: Personnel 2011 2nd Draft Run Date: 20/04/11 11:43 AM 2010 2010 INCREAS 2011 INCREAS YTD APPROVE (DECREAS BUD� (DECREAS Actuals BUDGE % 2133 Supply & Services $344,028 $334,459 $7,083 $341,542 2.12% 2196 Information Technology $756,687 $751,385 $18,952 $770,337 2.52% Community Services - Admin � 2710 Community Services - Admin. $409,724 $491,751 ($230,568) $2$i,1$3 i (46.89%) Engineering Services Division 2290 Engineering Services - Admin. $1,803,965 $1,828,707 ($445,184) ' $1,383,523 (24.34%) Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. � $976,511 $883,568 $15,422 $898,990 1.75% � 2712 Programs i $1,566,689 $1,743,844 $1,150 $1,744,994 0.07% 2744 Museum $422,655 $412,261 $5,409 $417,670 1.31 % 2572 Senior Citizens Centre $228,792 $178,241 $40,009 $21$,25i}' 22.45°/a 2713 Dunbarton Pool $236,968 $242,914 $3,527 ; ' $246;441 ' 1.45% 2719 Community Centres $198,323 $332,723 $3,993 $336�71� 1.20% 2731 Recreation Complex - Central C $2,033,163 $1,726,337 $33,150 $1,759,487' 1.92% 2733 Recreation Complex - Pool $489,743 $516,134 $8,591 $524;725 1.66% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $747,830 $i47;$3(3 ' 0.00% 2124 Civic Complex $130,336 $105,662 $1,672 $1Q7,334' 1.58% 2132 Property Maintenance $325,493 $362,068 ` $5,518 $367;586 1.52%a 2315 Operations Centre-Municipal G� $696,666 $666,391 $83,075 �749,AG6 12.47% 2320 Roads $2,650,436 $2,632,849 $194,186 ' $2,$27,(i�.5 7.38% 2715 Don Beer Arena $595,669 $607,331 ($3,841) $6tI3,494 ' (0.63%) 2718 Parks $1,781,081 $1,894,234 $126,937 $2,021,171 6.70% 2735 Recreation Complex - Arenas $488,132 $436,139 $7,424 $443,563'' 1.70% Pian & Develop - Admin 2610 Plan & Develop - Admin $919,730 $916,604 ($146,207) $770,397 (15.95%) Pianning 2611 Planning $1,126,961 $1,162,508 $346,686 $1,5Q9,794 29.82% Building Services � 2612 6uilding Seroices $846,624 $920,311 $51,254 $971;v�'.�" 5.57% Development Control 2613DevelopmentControl $465,469 $471,814 $78,338 $550;152 16.60% Committee of Adjustment 2630 Committee of Adjustment $4,834 $7,416 $0 $7,416 ' 0.00% Libraries t � -: s �= Organization CITY OF PICKERING Summary - ALL Personnel Expenditures Personnei EXpend�cu�es ���iUae 2011 CURRENT BUDGET Salaries and wages, benefits and overtime. Report Name: Personnel 2011 2nd Draft Run Date: 20/04/11 11:43 AM 2010 2010 INCREAS 201 t INCREAS YTD APPROVE (DECREAS BUDGE (DECREAS Actuals BUDGE % 2745 Libraries $3,723,785 $3,741,562 $72,128 $3,813,69fl 1.93% TOTAL $41,223,921 $42,016,239 $850,972 $4�,$�i,211 ' 2.03% rx CITY OF PICKERING Salary Expenditure Summary 2011 CURRENT BUDGET Organization Salaries 2011 2nd Draft Run Date: 20/04l11 4:18 PM j 2010 2010 INCREAS 2Q9i INCREAS � YTD BUDGE (DECREAS BUCIGE (DECREAS Actuals % Mayor 2111 Mayor Ryan ( 73,236 74,872 2,808 77,68U' 3.75% Council i 2113 J. O'Connell, Reg. Coun. Ward 1 33,536 34,318 1,287 35,6t?5' 3.75% 2113 B. McLean, Reg. Coun. Ward 2 33,536 34,318 1,287 35,6D5' 3.75% 2113 P. Rodrigues, Reg. Coun Ward 3 1,768 0 35,605 35,fip5' 0.00% 2113 K. Ashe, City Coun. - Ward 1 1,768 0 35,605 ,' 35,6Q5' 0.00% 2113 0. Dickerson, City Coun. Ward 2 33,536 34,318 1,287 35,60� ' 3J5% 2113 D. Pickles, City Coun. - Ward 3 33,536 34,318 1,287 35,6Q5 ' 3.75% 2113 Council Support 262,203 261,527 998 262,525' 0.38°/a Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 � 31,188 34,318 (34,318) Q (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 i 31,188 34,318 (34,318) ' ti' (100.00%) C.A.O. Office i 2121 C.A.O. Office ( 416,820 450,413 (105,809) , 344,6Q4 (23.49%) 2129 Customer Care Centre ; '� 247,838 241,738 4,459 246,197; 1.84% Human Resources 2139 Human Resources 337,642 319,241 76,699 3�5,940 ! 24.03% 2141 Health & Safety � 77,596 75,943 190 76,133 ' 0.25% Lepal Services 2125 Legal & Legislative Services ! 120,952 205,351 (60,527) 144,824 (29.47%) Clerks � 2ClerksOffice I 339,152 330,043 20,008 35U,U5't' 6.06% 2191 Records Management & Elections � 113,973 151,451 (90,000) ', 61,451 (59.43%) 2199 Print Shop/Maii Room 93,049 89,372 791 9t?,i63' 0.89% 2220 By-faw 508,151 503,373 4,419 �t17,792 0.88% 2293 Animal Services 246,651 229,740 2,246 231,986: 0.98% Fire Services Division 2240 Fire Protection 8,832,831 9,208,795 (190,690) ,, 9,U1$,105' (2.07%) 2241 Emergency Operations 161,680 97,731 2,848 104,579' 2.91% Office of Sustainability 2192 Office of Sustainability i 466,034 512,488 (25,073) 4$7,415 (4.89%) Finance 8� TreasurV Services { 2127 Finance ; � 1,617,375 1,605,376 126,755 1,732,131 ' 7.90% Corporate Support Services 2133 Supply & Services j 279,269 266,993 3,709 270,7�2 1.39°/a 2196 Information Technology � 611,371 594,778 12,363 6Q7,141 2.08% Community Services - Admin 2710 Community Services - Admin. 324,877 408,642 (192,883) 215�759 (47.20%) Enpineerinq Services Division � 2290 Engineering Services - Admin. f 1,448,145 1,473,660 (383,542) ', 1,U90,11$' (26.03%) Culture & Rec & Op.& Facilities Division � 2711 Cult. & Rec. Admin. 773,518 703,203 11,843 715,d46 1.68% 2712 Programs 1,409,865 1,552,437 (7,925) , , 1,544,512 (0.51%) 2744 Museum 366,569 354,910 4,599 359,5�9' 1.30% 2572 Senior Citizens Centre 190,455 154,374 34,962 1&9,33fa 22.65% �: � �. =_. CITY OF PICKERING Salary Expenditure Summary 2011 CURRENT BUDGET Organization Salaries 2011 2nd Draft Run Date: 20/04/11 4:18 PM j 2010 2010 INCREAS 2{i� 1 INCREAS j YTD BUDGE (DECREAS BUDGE (DECREAS � Actuals % 2713 Dunbarton Pool 198,825 199,328 1,794 2p1,�4!22: 0.90% 2719 Community Centres 160,191 271,758 2,143 273,9�1 " 0.79% 2731 Recreation Complex - Central Core' 1,645,560 1,391,871 6,612 ' 1,39$,483' 0.48% 2733 Recreation Complex - Pool � 411,119 421,994 3,764 425,75$' 0.89% Operations & Facilities Division 2500 Operations & Facilites Admin E 0 0 588,794 �$$,734' 0.00% 2124CivicComplex 107,353 87,771 1,414 8'�„1$5; 1.61% 2132 Property Maintenance 258,427 284,637 2,545 287,782' 0.89% 2315 Operations Centre-Municipal Gareg 563,698 535,233 67,280 6U2,513' 12.57% 2320 Roads 2,088,059 1,998,106 143,566 ', , '. 2,1�ii,672 7.19% 2715 Don BeerArena 466,055 467,339 (7,771) ' A59,56$ (1.66%) 2718 Parks ` 1,475,954 1,534,822 110,745 ' 1,fi4�,5s7' 722% 2735 Recreation Complex - Arenas 388,666 338,597 3,027 341,624' 0.89% Plan & Develop - Admin 2610 Plan & Develop - Admin { 742,040 735,049 (120,434) , 814,6i5 (16.38%) Planninq �- 2611 Planning ; 897,012 927,414 261,264 ' 1,1$S,fi7$' 28.17% Buildinq Services + 2612 Building Services j 679,159 736,708 36,461 77�,i69' 4.95% Development Control i 2613 Development Control 372,528 371,734 71,385 443,i'19' 19.20% Committee of Adiustment 2630 Committee of Adjustment 4,480 6,800 0 ` 6,St?d 0.00% Libraries 2745 Libreries 3,075,083 3,042,002 42,111 � ' 3,Q84,'�i3 1.38%a TOTAL 33,053 517 33 423 522 475 670 i 33 899192 1.42% The increase in salary costs are due to the proposed new positions $560,734 (gross cost) partially offset by a transfer of four fire dispatch staff to Ajax ($280,198). The residual balance is mainly due to CUPE's increase for the remaining contract for the months of January to March of this year. =�� �a � 2011 Current Draft Budget Proposed Fuil Time Positions and Part Time Hours for 2011 March 10, 2011 Number Draft Department Positions Position Description 2011 Budqet 2122 Clerks Office Temporary assignment - 4 months $16,000 2127 Finance Health & Safety work accommodation 48,000 2290 Engineering Services-Admin 1 New position: Water Resources Engineer 79,344 (Funded from York Region) (79,344} 1 New position: Development Engineer - Start date - June 1, 60,000 2011 (Cost offset by additional Seaton related application fees) (60,000) 1 New position: Technician, Design & Construction - Start 30,000 Date - June 1, 2011 (Cost offset by additional Seaton related application fees) {30,004} 2572 Senior Citizen Centre Term Employees to clean facility 41,000 (Funding transferred from 2572.2435) {41,Q00} 2500 Facilities Admin Upgrade H&S Relief to full time as Receptionist, Clerk Typist, 22,000 Operations 2320 Roads Two Relief Maintenance Workers required for medical 50,000 accommodations 2611 Planning 2 Principal Planners (2) - Start Date June 1, 2011 required for 99,500 Seaton related activity (Cost offset by additional Seaton related application) (99,500} 2612 Building Services 1 Senior Examiner — Start Date: June 1, 2011 46,774 (Funded from higher building permit revenue) (46,7�4j 2613 Development Control 1 Inspector— Start Date: June 1, 2011 40,076 1 Technician Development Control — Start Date: July 1, 2011 28,040 Above two positions are funded from higher revenues. {68,116) Total $ City Net Cost $136,000 All of the above exclude Benefits � {�_ � _� CITY OF PICKERING Overtime Expenditures Summary 2011 CURRENT BUDGET Report Name: O/T 2011 2nd Drai Organization Run Date: 20/04/11 4:22 PM 2010 2010 INCREAS 2011! INCREAS YTD BUDGE (DECREAS RE�/ISE (DECREAS Actuals % Council 2113 Council Support $523 $1,500 $0 $1,5Q0: 0.00% C.A.O. Office 2121 C.A.O. Office $0 $250 $0 $250 ' 0.00% 2129 Customer Care Centre $0 $750 ($250) $54Q ' (33.33%) Human Resources 2139 Human Resources $535 $1,000 $1,300 $2,300' 130.00% 2141 Health & Safety. $471 $600 $0 $6pfJ 0.00°/o Leqal Services 2125 Legal & Legisiative Services $235 $0 $0 '$U 0.00% Cierks 2122 Clerks O�ce $2,683 $1,500 $0 $1;5b�' 0.00% 2191 Records Management & Electio $5,065 $10,000 ($8,000) $Z;OQ4 (80.00%) 2199 Print Shop/Mail Room $0 $350 $0 $350 0.00% 2220By-law $1,377 $7,000 $0 $7.Q00' 0.00% 2293 Animal Services $5,820 . $7,500 $0 $7�50d 0.00% Fire Services Division 2240 Fire Protection $571,367 $585,000 $0 ' $585,fl00 0.00% Office of Sustainability 2192 Office of Sustainability $126 $500 $0 $50U ` 0.00% Finance & Treasury Services 2127 Finance $36,491 $26,000 $0 $26,000 ' 0.00% Corporate Support Services 2133 Supply & Services $0 $2,000 $0 $2,�OQ 0.00% 2196 Information Technology $13,530 $15,000 $0 $15,(70Q' 0.00% Community Services - Admin 2710 Community Services - Admin. $17,773 $10,000 ($10,000) ; $0 ' (100.00%) Enqineerinq Services Division 2290EngineeringServices-Admin. $20,143 $21,000 $12,000 $33,000 57.14% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $33,511 $12,490 $7,180 $19,670 57.49% 2712 Programs $10,608 $11,385 $0 $11,385 r 0.00°/a 2744 Museum $5,821 $4,650 $0 $4;650 0.00% 2572 Senior Citizens Centre $8,225 $3,000 $0 $3;QOf} 0.00% 2713 Dunbarton Pool $3,590 $6,000 $0 $6,{}DO 0.00°/o 2719 Community Centres $9,127 $6,000 $0 $6,00t7: 0.00% 2731 Recreation Complex - Central C $70,490 $50,350 $10,000 $60,350 19.86% 2733 Recreation Complex - Pool $16,038 $15,000 $0 $15,000 0.00% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $10,000 $10,000' 0.00% m �� CITY OF PICKERING Overtime Expenditures Summary 2011 CURRENT BUDGET Report Name: O/T 2011 2nd Drat Organization Run Date: 20/04/11 4:22 PM 2010 2010 INCREAS 2Q11' INCREAS YTD BUDGE (DECREAS REUISE (DECREAS Actuals % 2124 Civic Complex $9,857 $4,000 $0 $4,000 0.00% 2132 Property Maintenance $13,169 $20,000 $0 $20,dt�U 0.00% 2315 Operations Centre-Municipal G< $12,089 $10,000 $0 $1Q,OOfl 0.00°/o 2320 Roads $104,903 $195,000 $0 $195,000 0.00% 2715 Don Beer Arena $18,411 $20,000 $0 $2Q,000 0.00% 2718 Parks $37,013 $70,000 ($20,000) $5f�,000 (28.57%) 2735 Recreation Complex - Arenas $19,263 $16,000 $0 $16,QOd ` 0.00% Plan & Develop - Admin 2610 Pian & Develop - Admin $1,711 $700 $0 $7p0 : 0.00% Planninq 2611 Pianning $24,868 $24,500 $16,900 $41,400 68.98% Buildinq Services 2612 Building Services $2,009 $3,000 $0 $3,000 r 0.00% Development Control 2613 Development Control $8,059 $12,100 ($2,100) $10,000 (17.36%) Libraries 2745 Libraries $698 $1,250 $0 $1,250; 0.00% TOTAL $1,085,599 $1,175,375 $17,030 '$`i,'{924QS' 1.45% s :� CITY OF PICKERING Benefits Expenditure Summary 2011 CURRENT BUDGET Organization Run Date: 20/04/11 4:23 PM YTD 2010 Increase 2011' INCREAS 2010 APPROVE (Decrease) BUDGE' (DECREAS Actuals BUDGE % Mayor 2111 Mayor Ryan $18,483 $18,984 $426 $19,410 2.24% Council 2113 J. O'Connell, Reg. Coun. Ward $8,325 $12,220 $206 $12;426 1.69% 2113 B. McLean, Reg. Coun. Ward 2 $11,380 $12,220 $206 $12;426 � 1.69% 2113 P. Rodrigues, Reg. Coun Ward $67 $0 $12,426 $12,426 ' 0.00% 2113 K. Ashe, City Coun. - Ward 1 $67 $0 $12,426 $'�2,426 0.00% 2113 D. Dickerson, City Coun. Ward : $11,380 $12,220 $206 $12,426' 1.69% 2113 D. Pickles, City Coun. - Ward 3 $11,380 $12,220 $206 $12�426 1.69% 2113 Council Support $60,865 $64,831 $2,920 $67,751 4.50% Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 $11,244 $12,220 ($12,220) $0 (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 $11,244 $12,220 ($12,220) $Q ' (100.00°/o) C.A.O. Office 2121 C.A.O. O�ce $77,357 $68,230 $5,553 $73;783 8.14% 2129 Customer Care Centre $52,262 $55,075 $1,470 $56,545' 2.67% Human Resources 2139 Human Resources $72,214 $70,866 $22,891 $93i757 32.30% 2141 Health & Safety $17,379 $17,599 $826 $1$,425' 4.69°/o Legal Services 2125 Legal & Legislative Services $24,719 $41,757 ($12,843) $28,914; (30.76%) Clerks 2122 Clerks Office $82,169 $85,900 $277 $86,'477 i 0.32% 2191 Records Management & Electio $17,842 $16,590 $698 $17;288' 4.21%a 2199 Print Shop/Mail Room $26,274 $28,652 ($893) $27,759 (3.12°/o) 2220 By-law $115,173 $110,414 $8,991 ' $119,405' 8.14% 2293 Animal Services $51,876 $49,152 $2,597 $51,749 5.28% Fire Services Division 2240 Fire Protection $2,132,329 $2,238,854 ($2,350) $2,236;504 (0.10%) 2241 Emergency Operations $20,030 $20,310 $1,378 $21;6$8 678% Office of Sustainability 2192 Office of Sustainability $90,370 $100,515 $1,070 $141,585 1.06% Finance & Treasury Services 2127 Finance $337,096 $382,665 $19,297 ' $401,962 5.04% Corporate Support Services 2133 Supply & Services $64,759 $65,466 $3,374 $68,$4Q ' 5.15% 2196 Information Technology $131,786 $141,607 $6,589 ', $148,196' 4.65% Community Services - Admin 2710 Community Services - Admin. $67,074 $73,109 ($27,685) , $45;424" (37.87%) :� � � _� CITY OF PICKERING Benefits Expenditure Summary 20'11 CURRENT BUDGET Organization Run Date: 20/04/11 4:23 PM YTD 2010 Increase 2�11 INCREAS 2010 APPROVE (Decrease) BUDGE. (DECREAS Actuals BUDGE % Engineering Services Division 2290 Engineering Services - Admin. $335,677 $334,047 ($73,642) $260,4p5' (22.05%) Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $169,482 $167,875 ($3,601) ', $164,274' (2.15%) 2712 Programs $146,216 $180,022 $9,075 $1$9;�97 ` 5.04% 2744 Museum $50,265 $52,701 $810 $53;51'S ' 1.54% 2572 Senior Citizens Centre $30,112 $20,867 $5,047 $25,914 ` 24.19% 2713 Dunbarton Pool $34,553 $37,586 $1,733 $39,319 4.61% 2719 Community Centres $29,005 $54,965 $1,850 $56;815 3.37% 2731 Recreation Complex - Central C $317,113 $284,116 $16,538 $3t?Q,654 5.82% 2733 Recreation Complex - Pool $62,586 $79,140 $4,827 $83,967 6.10% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $149,036 '$'149;Q36 0.00% 2124 Civic Complex $13,126 $13,891 $258 $'14,149 1.86% 2132 Property Maintenance $53,897 $57,431 $2,973 $60,4D4 = 5.18% 2315 Operations Centre-Municipal G< $120,879 $121,158 $15,795 ,$1�6�953' 13.04% 2320 Roads $457,474 $439,743 $50,620 $49(},363 11.51 % 2715 Don Beer Arena $111,203 $119,992 $3,930 $123;922 ` 3.28% 2718 Parks $268,114 $289,412 $36,192 $325,6tJ4 12.51% 2735 Recreation Complex - Arenas $80,203 $81,542 $4,397 $85;939 ' 5.39% Plan & Develop - Admin 2610 Plan & Develop - Admin $175,979 $180,855 ($25,773) $155,f}82 (14.25%) Planning 2611 Planning $205,081 $210,594 $68,522 $279,116` 32.54% Building Services 2612 Building Services $165,456 $180,603 $14,793 $195;396 8.19% Development Control 2613 Development Control $84,882 $87,980 $9,053 $97,033 10.29% Committee of Adjustment 2630 Committee of Adjustment $354 $616 $0 $616 0.00% Libraries 2745 Libraries $648,004 $698,310 $30,017 $72$,327= 4.30% TOTAL $7,084,805 $7,417,342 $358,272 $7,775,614 4.83% =..�i. '� a3 a.T t� Normal Retirement Age 65 CUPE & Non Union Normal Retirement Age 60 Fire Fighters CITY OF PICKERING Advertising Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Advert 2011 2nd Draft Run Date: 20104/11 4:25 PM YTD 2010 INCREAS INCREAS 2010 APPROVE (DECREAS 2011 (DECREAS ACTUALS BUDGE BUDGE % Human Resources 2139 Human Resources $5,838 $20,000 $0 $20,000 0.00% Clerks 2191 Records Management & Electio $0 $1,000 ($1,000) $0 (100.00%) 2293 Animal Services $400 $600 $0 $600 0.00% Fire Services Division 2240 Fire Protection $8,266 $7,000 $0 $7,000 0.00% Office of Sustainability 2192 O�ce of Sustainability $28,929 $30,000 $0 $30,000 0.00% Enpineerinq Services Division 2430 Environmental Services $5,708 $6,000 $0 $6,000 0.00% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $99,699 $106,700 $0 $106,700 0.00% 2744 Museum $14,663 $15,000 $0 $15,000 0.00% 2572 Senior Citizens Centre $303 $200 $0 $200 0.00% 2731 Recreation Complex - Central C $24,309 $25,000 $0 $25,000 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $912 $500 $500 $1,000 100.00% Libraries 2745 Libraries $6,637 $5,000 $1,000 $6,000 20.00% TOTAL $195,664 $217,000 $500 $217,500 0.23% �� �� � Organization CITY OF PICKERING Building Repair 8� Mtce. Expenditures Summary 2011 CURRENT BUDGET Report Name: Build Repairs 2011 2nd Draft Run Date: 20/04/11 4:25 PM 2010 2010 INCREAS 2�11; INCREAS YTD BUDGE (DECREAS SUDGE (DECREAS Actuals % Fire Services Division � 2240 Fire Protection $100,463 $153,182 $9,233 $162,415" 6.03°/a 2241 Emergency Operations $0 $1,000 $0 $1,000 0.00% Culture 8� Rec & Op.& Facilities Division 2744 Museum $29,472 $25,320 $3,680 $29,000 14.53% 2572 SeniorCitizens Centre $40,081 $57,465 ($31,000) $26,465' (53.95%) 2713 Dunbarton Pool $22,831 $15,000 $10,980 $25,9&fl' 73.20% 2719 Community Centres $179,577 $108,665 $30,500 $t39,ifi5 28.07% 2731 Recreation Complex - Central C $187;948 $198,565 $4,350 $202,91a' 2.19% 2733 Recreation Complex - Pool $134,122 $70,000 $30,000 $10Q,R00; 42.86% Operations 8 Facilities Division 2124 Civic Complex $102,266 $160,000 $7,090 $167,090: 4.43% 2315 Operations Centre-Municipal G� $126,959 $107,600 ($35,000) $72,600 (32.53%) 2320 Roads $135,463 $135,450 $0 $135,450 0.00% 2715 Don Beer Arena $53,489 $52,000 $48,880 $i00,88D 94.00% 2718 Parks $62,512 $62,000 $10,900 $72,900 17.58% 2735 Recreation Complex - Arenas $68,732 $50,000 $40,726 $9Q,726' 81.45% Libraries 2745 Libraries $178,914 $180,067 ($23,975) $156,092' (13.31%) TOTAL $1,422,829 $1,376,314 $106,364 $1482678! 7.73% 2011 Building Repairs and Maintenance account increase reflects the fact that City's buildings are aging and require additional investment to be properly maintained. � �F �� CITY OF PICKERING Conferences Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Conferences 2011 2nd Draft Run Date: 20/04/11 4:33 PM 2010 2010 INCREAS �� �� �, ' 2011� INCREAS � YTD BUDGET (DECREASE),'�,��BUDGET�(DECREASE) Actuals � �, � % Mayor 2111 Mayor Ryan $732 $3,500 $0 , . $3,500 ` 0.00% Council 2113 J. O'Connell, Reg. Coun. Ward 1 $1,049 $750 $2,250 ' $3,000 300.00% 2113 B. McLean, Reg. Coun. Ward 2 $0 $2,000 $1,000 `$3,000 50.00% ,. . 2113 P. Rodrigues, Reg. Coun Ward 3 $0 $0 $3,0.00 $3,Q0� ' 0.00% 2113 K. Ashe, City Coun. - Ward 1 $0 $0 $3,000 ,$3,OQ0 0.00% 2113 D. Dickerson, City Coun. Ward 2 $1,737 $660 $2,340 : `$3,000' 354.55% 2113 D. Pickles, City Coun. - Ward 3 $0 $2,000 $1,000 F`�- $3,000 50.00% Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 $0 $1,000 ($1,000) ; $0', (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 $0 $3,000 ($3,000) ;, -. $0 (100.00%) C.A.O. Office � " ,.. �. 2121 C.A.O. Office $139 $0 $2,000 � $2,000 ' 0.00% 2129 Customer Care Centre $364 $0 $500 $50� 0.00% Clerks 2122 Clerks Office $0 $1,000 � ($500) �' ° �- � $50Q � � (50.00%) Fire Services Division 2240 Fire Protection � $434 $1,000 $8,000 � "�-�$9,OOQ C� 800.00% 2241 Emergency Operations $0 $0 $1,000 �� $1,p00 0.00% Office of Sustainability 2192 Office of Sustainability u $579 $5,000 $4,000 $9,000 80.00% Finance & Treasury Services �: �.:�:, " 2127 Finance $725 $1,100 $1,100 . $2;20Q,; 100.00% Corporate Support Services 2133 Supply & Services $0 $775 $0 �� : ,$775 �� 0.00% 2196 Information Technology � $0 $130 $500 ` ` _ ' ��� �630 � 384.62% Community Services - Admin 2710 Community Services - Admin. $0 $0 $1,000 $1;QOa ' 0.00% Engineering Services Division 2290 Engineering Services - Admin. $0 $800 ($800) ; $Q' (100.00%) Culture & Rec & Op.& Facilities Division 2711 Cult. 8 Rec. Admin. $,0 $0 $2,000 $2,d00 , 0.00% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $1,000 $1,OQ0 0.00% ------------ - ------__ - -- - --- -- -------- ------ -- --- - ----------- Plan & Develop - Admin 2610 Plan & Develop - Admin $0 $100 $1,500 $1,600 1,500.00% Planning 2611 Planning $0 $0 $4,510 $4,510< 0.00% Building Services 2612 Building Services $1,723 $2,800 $500 $3,30Q 17.86% Committee of Adjustment 2630 Committee of Adjustment $0 $0 $1,000 ' $1,OOQ 0.00% Libraries 2745 Libraries $6,061 $7,200 ($1,000) ` $6;200 (13.89%) TOTAL $13,543 $32,815 $34,900 $67,7T5 � 106.35% The increase in this account is partially due to CAO's. 2010 budget direction to reduce conferences to a bare minimum level resulting in an artificial low 2010 budget base amount. (The 2010 conferences budget was reduced by 36.30 %.) �_,� � ;�. -� ; CITY OF PICKERING Consulting Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Consulting 2011 2nd Draft Run Date: 20/04/11 4:37 PM 2010 2010 INCREAS 2Q'11' INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuals % C.A.O. Office 2121 C.A.O.O�ce $575 $2,500 $1,000 $3,5QQ; 40.00% Human Resources 2139 Human Resources $54,136 $76,300 $0 $?6,300' 0.00% 2141 Health & Safety $600 $600 ($600) $0 (100.00%) Leqal Services 2125 Legal & Legislative Services $63,731 $55,000 $76,000 $131;000 138.18% Fire Services Division 2240 Fire Protection $13,050 $13,000 $0 $'43;400' 0.00% 2241 Emergency Operations $6,497 $10,000 $10,000 $20,QQ0" 100.00°/o O�ce of Sustainability 2192 O�ce of Sustainability $55,895 $80,000 $0 $8d,40€i 0.00% Finance & Treasury Services 2127 Finance $262,946 $332,000 $193,000 $525;QOp' 58.13% Corporate Support Services 2196 Information Technology $16,352 $34,250 ($22,450) $11,8Q0 (65.55%) Community Services - Admin 2710 Community Services - Admin. $4,437 $25,000 ($25,000) , $Q (100.00%) Enqineerinq Services Division 2290 Engineering Services - Admin. $73,802 $176,500 $231,500 $4�$;Q(IO' 131.16% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $15,000 $15,000' 0.00% 2315 Operations Centre-Municipal G< $8,128 $10,000 $0 $1�;004' O.OD% 2320 Roads $8,044 $85,000 ($4,500) $$Li,5f}0' (5.29%) 2718 Parks $14,880 $46,000 ($20,000) $26,Q00 (43.48%) Planninq 2611 Planning $636,531 $1,296,441 $75,249 ;, $f,371,690' 5.80% Buildinq Services 2612 Building Services $2,000 $15,000 $0 $15,04Q l 0.00% Libraries 2745 Libraries $28,404 $30,490 $26,250 $�6,740' 86.09% Heritaqe Pickerinq 2743 Heritage Pickering $2,876 $5,000 $3,000 $$,000 60.00% TOTAL $1,252,884 $2,293,081 $558,449 $2851'530' 24.35% � 4�i `u� � The departmental consulting gross budget is $2.851 million of which $1.85 million is funded from other sources such as landowners, planning application fees, reserve and reserve funds. The remaining amount of $750,000 is funded through the tax levy. The major changes are due to the following: Leqal Services - $76,000 Increase is for the hiring of outside legal resources until the City hires its own lawyer. Funding has been provided by transferring salary and benefit dollars to this account. Finance - $193.000 Increase is due to consulting resources for New Financial Suite. Communitv Services Admin — ($25,000) These funds are not required for 2011 En in��Services Admin - $231,500 The increase is mainly due to the following two projects: downtown storm water diversion study and for Seaton technical review for storm water management. Parks — ($20,000) Project work regarding preliminary design and specifications for park renovations completed in 2010 and therefore, the funding is not required for 2011. Planninq - $75,249 Increase is for consulting work related to environmental servicing plan for Growth Centre review (transporting/servicing/urban design/other supporting studies). Librarv - $26,250 Increase is for consulting work related to the library building program. This project will provide the following: space needs projections, generat design requirements, site assessment and preliminary budget. -� a�� � :�. Organization CITY OF PICKERING Seminars & Education Expenditures Summary 2011 CURRENT BUDGET Report Name: Education 2011 2nd Draft Run Date: 20/04/11 4:55 PM 2010 2010 INCREAS 2011' INCREAS YTD BUDGE (DECREAS BUDGE' (DECREAS Actuals % Council 2113 Council Support $330 $750 ($50) $700 (6.67%) C.A.O. Office 2121 C.A.O. Office $0 $0 $1,000 $'{,040 0.00% 2129 Customer Care Centre $382 $750 $250 $1,000 33.33% Human Resources 2139 Human Resources $1,770 $3,000 $3,900 $6r9d�' 130A�% 2141 Health & Safety $209 $1,500 $500 $2,OC�0 33.33°/a Legal Services 2125 Legal & Legislative Services $716 $2,000 $0 $2,OQ0. 0; 00% Clerks 2122 Clerks Office $750 $2,500 ($1,000) $1;5flp' (40.00%) 2191 Records Management & Electio $1,281 $2,500 ($2,350) $150 (94.00%) 2220 By-law $3,749 $3,400 $3,000 $6,4{�4 88.24% 2293 Animal Services $1,001 $1,200 $800 $2,0�0 66.67% Fire Services Division 2240 Fire Protection $65,383 $96,050 $57,700 ', $1�3,7�d' 60.07% Office of Sustainability 2192 Office of Sustainability $1,641 $2,000 $1,000 $3,OOQ ` 50.00% Finance & Treasury Services � 2127 Finance $4,048 $6,000 $0 $6,OOp 0.00% Corporate Support Services 2133 Supply & Services $1,652 $2,370 $0 $2„370 0.00% 2196 Information Technology $15,799 $21,850 $5,950 $27,800 27.23% Community Services - Admin 2710 Community Services - Admin. $0 $500 $300 $80Q 60.00% Engineering Services Division 2290 Engineering Services - Admin. $3,567 $5,000 ($40) $4,960' (0.80%) Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $1,445 $3,000 $0 $3,OQ0` 0.00% 2712 Programs $2,622 $1,600 $1,095 $2,695'= 68.44% 2744 Museum $1,811 $1,000 $1,400 $2,400 140.00% 2572 Senior Citizens Centre $711 $1,100 $470 $1,570 ' 42.73% 2713 Dunbarton Pool $1,412 $1,600 $0 $1,600 0.00% 2719 Community Centres $1,028 $1,000 $0 $'I,OUO 0.00% 2731 Recreation Complex - Central C $5,117 $11,500 ($1,000) $1Q,50Q (8.70°/a) 2733 Recreation Complex - Pool $2,320 $2,900 $1,250 $�4,150' 43.10% � .x ��g CITY OF PICKERING Seminars & Education Expenditures Summary 2011 CURRENT BUDGET Report Name: Education 2011 2nd Draft Organization Run Date: 20/04/11 4:55 PM 2010 2010 INCREAS '201'E. INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuals % Operations 8� Facilities Division 2500 Operations & Facilites Admin $0 $0 $5,420 $5,420' 0.00% 2124 Civic Complex $0 $400 $600 $1';000: 150.00% 2132 Property Maintenance $1,170 $950 $670 $'i,620 70.53% 2315 Operations Centre-Municipal G� $621 $1,000 $1,500 $2;5Q0 150.00% 2320 Roads $9,522 $12,000 ($550) $'i1,450' (4.58%) 2715 Don BeerArena $2,379 $1,200 $2,000 $3;200 166.67% 2718 Parks $5,549 $5,700 ($1,020) $4,680 (17.89°/a) 2735RecreationComplex-Arenas $1,876 $1,300 $1,000 $2,30Q` 76.92% Plan & Develop - Admin 2610 Pian & Develop - Admin $3,074 $3,350 ($450) $2,900 (13.43%) Planning 2611 Planning $4,798 $4,700 $0 $4;T00 ' O.OD% Building Services 2612 Buiiding Services $1,948 $1,500 $7,365 $8,8�i5 491.00% Development Control 2613 Development Control $2,058 $3,690 $1,910 $5r600' 51J6% Libraries 2745 Libraries $15,606 $26,858 ($8,358) $18,50Q - (31.12%a) Heritage Pickering 2743 Heritage Pickering $0 $400 $0 $404' 0.00% TOTAL $167,345 $238,118 $84,262 ' $322,3$� 35.39% The increase in this account is partially due to CAO's 2010 budget direction to reduce seminars & education account resulting in an artificial low 2010 budget base amount. The major increase of $84,262 is mainly attributable to Fire Services ($57,000). Fire's increase is due to increased spending for emergency response training and computer based instruction materials. � �. CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Gas 2011 2nd Draft Run Date: 20/04/11 5:00 PM 2009 2010 2010 INCREAS 2011= YTD BUDGE (DECREASE ' BUDGE Actuals Actuals Clerks 2220 By-law $14,795 $13,259 $15,000 $0 $15,4pd 2293 Animai Services $6,632 $7,410 $6,840 $0 $fi;$4p' Fire Services Division 2240 Fire Protection $61,434 $64,607 $73,000 $0 $73,OQQ' Communitv Services - Admin 2710CommunityServices-Admin. $1,411 $1,558 $1,500 $0 $1,500 Enqineerinq Services Division 2290 Engineering Services - Admin. $3,588 $3,634 $4,000 $0 $4,OQ0 : Culture & Rec & Op.& Facilities Division 2744 Museum $724 $1,135 $870 $330 $1,2QQ' 2719 Community Centres $7,330 $6,952 $9,000 ($1,000) $8,OOQ; Operations & Facilities Division 2132 Property Maintenance $10,887 $14,646 $15,000 $3,000 $1$,p0p 2315 Operations Centre-Municipal G� $4,756 $5,153 $5,000 $1,500 $6,50fl 2320 Roads $204,364 $216,519 $290,000 ($44,500) ' ' $245,50� 2718 Parks $125,490 $130,626 $148,000 $0 $148,tt00> 2735 Recreation Complex - Arenas $1,075 $0 $0 $0 $0 ` Buildinq Services 2612 Building Services $311 $799 $800 $200 $1,Q00 Development Control 2613 Development Control $2,192 $2,609 $4,500 ($1,000) $3,50Q libraries 2745 Libraries $2,169 $1,720 $2,200 $0 $2,20f3: TOTAL $447,158 $470 627 $575,710 $41,470 i $534 240 This account reflects 2010 year-to-date actuals and anticipated fuel costs for this year. ;� �: � CITY OF PICKERING Insurance Premium Expenditure Summary 2011 CURRENT BUDGET Organization Report Name: Ins Premium 2011 2nd DRAFT Run Date: 20/04/11 5:13 PM 2010 2010 INCREAS 2Q'!'{' INCREAS YTD BUDGE (DECREAS BUQGE (DECREAS Actuals % Councii 2113 Council Support $2,538 $4,877 $439 $5,316' 9.00°/a C.A.O. Office 2121 C.A.O. Office $3,999 $3,538 $0 $3,�3$ ' 0.00% 2129 Customer Care Centre $2,405 $1,971 $177 $2,148 8.98% Human Resources 2139 Human Resources $3,940 $3,774 $339 $4,113 8.98% 2141 Health & Safety $941 $940 $85 $1,Q25 9.04% Leqal Services 2125 Legal & Legislative Services $2,266 $2,244 $202 $2,446 9.00% Clerks 2122 Clerks O�ce $3,585 $3,273 $295 $3,568 9.01 % 2191 Records Management & Electio $1,744 $2,577 $232 $2,$09 ' 9.00% 2199 Print Shop/Mail Room $2,949 $2,910 $262 $3,'172 9.00% 2220 By-law $8,786 $9,177 $826 $1(3,Q03 9.00% 2293 Animal Services $3,374 $3,266 $294 $3,560 9.00% Fire Services Division 2240 Fire Protection $128,015 $127,713 $11,494 ', $139,207 9.00% 2241 Emergency Operations $1,206 $1,114 $100 $1,2ti4: 8.98°/o O�ce of Sustainability 2192 Office of Sustainability $6,666 $5,907 $532 $6,439 ' 9.01 % Finance & Treasury Services 2127 Finance $19,516 $18,670 $1,680 $2Q,350 9.00% Corporate Support Services 2133 Supply & Services $2,574 $2,440 $220 $2,66Q 9.02% 2196 lnformation Technology $13,011 $12,409 $1,117 $13;526 9.00% CommunitV Services - Admin 2710 Communiry Services - Admin. $4,505 $4,429 $0 $4 429 0.00% Enpineerinp Services Division 2290 Engineering Services - Admin. $16,770 $16,662 $1,500 $1$,!162 9.00% 2230 Crossing Guards $1,343 $2,340 $210 $2,55d 8.97% 2430 Environmental Services $1,178 $985 $89 $1,074 9.04% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $7,529 $7,253 $653 $7,9Q6' 9.00% 2712 Programs $17,862 $17,712 $1,594 $19,306 ` 9.00% 2744 Museum $9,593 $10,392 $935 $11,327 9.00% 2572 Senior Citizens Centre $2,283 $2,195 $198 $2,393 9.02% 2713 Dunbarton Pool $3,504 $3,880 $349 $4,229 8.99%a 2719 Community Centres $12,979 $7,189 $647 $i,$36> 9.00% 2731 Recreation Complex - Central C $65,696 $47,969 $4,317 $52,286 : 9.00% � _� -,� �� Organization CITY OF PICKERING Insurance Premium Expenditure Summary 2011 CURRENT BUDGET Report Name: Ins Premium 2011 2nd DRAFT Run Date: 20/04/11 5:13 PM 2010 2010 INCREAS 2f}1i INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuais % 2733 Recreation Complex - Pool $6,689 $16,353 $1,472 $17,825' 9.00% Operations & Facilities Division 2124 Civic Complex $10,121 $11,613 $1,045 $12;658 9.00% 2132 Property Maintenance $5,374 $4,549 $409 $4,95$' 8.99% 2315 Operations Centre-Municipal G< $17,017 $17,324 $1,559 $18,883 9.00% 2320 Roads $64,824 $66,590 $5,993 $72,5$3' 9.00% 2715 Don BeerArena $20,084 $19,702 $1,773 $2'4,475 9.00% 2718 Parks $64,776 $65,671 $5,910 $71;581 9.00% 2735 Recreation Complex - Arenas $5,887 $14,434 $1,299 $15,733 9.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $7,182 $6,983 $628 $7,�ri 1' 8.99% Planninq 2611 Planning $15,967 $17,079 $1,537 $1$,616 9.00% Buildinq Services 2612 Building Services $7,610 $7,362 $663 $$,D25 ` 9.01 % Development Control 2613 Development Control $5,345 $5,276 $475 $5,751 ` 9.00% Libraries 2745 Libraries $43,894 $43,990 $3,959 $47,949 9.00% TOTAL $625,527 $624,732 $55,508 $68Q,240' 8.89% Insurance increase reflects anticipated premium increase due to general trend of higher liability exposure associated with municipal operations. y�' 3 � � CITY OF PICKERING Memberships Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Member 2011 2nd Draft Run Date: 20/04/11 5:15 PM 2010 2010 INCREAS 2�1'{ INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuals % C.A.O. Office 2121 C.A.O. O�ce $831 $1,030 $220 $1,250 21.36% Human Resources 2139 Human Resources $1,103 $1,040 $0 $1,040 0.00% 2141 Health & Safety $325 $400 $0 $400 ' 0.00% Leqal Services � 2125 Legal & Legislative Services $2,534 $3,000 $0 $3�ODQ ' 0.00% Clerks 2122 Clerks O�ce $640 $350 $0 $350 0.00% 2220 By-law $265 $300 $350 $65� 116.67°/a 2293 Animal Services $379 $410 $0 $4'i0: 0.00% Fire Services Division 2240 Fire Protection $1,290 $2,829 $1,125 $3;954 39.77% 2241 Emergency Operations $0 $0 $280 $280 0.00% Office of Sustainability 2192 Office of Sustainability $5,326 $4,925 $525 $5,450' 10.66% Finance & Treasury Services 2127 Finance $9,044 $8,900 $320 $9;220 3.60% Corporate Support Services 2133 Supply & Services $2,315 $2,405 $40 $2;445 1.66% 2196 Information Technology $565 $620 ($24) $596 ' (3.87%) Community Services - Admin 2710 Community Services - Admin. $741 $840 ($350) $490 (41.67%) Enqineerinq Services Division 2290 Engineering Services - Admin. $3,260 $3,500 $325 $3;825 9.29°10 Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $495 $3,000 ($1,500) $1;540 (50.00%) 2712 Programs $1,200 $1,490 $0 $1,490 0.00% 2744 Museum $612 $1,937 $37 $1,974` 1.91% 2572 Senior Citizens Centre $250 $250 $0 $250 0.00% 2713 Dunbarton Pool $274 $180 $0 $180 0.00% 2731 Recreation Complex - Central C $1,405 $2,655 $100 $2,755 3.77% 2733 Recreation Complex - Pool $174 $370 ($40) $336' (10.81 %) Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $1,400 $1,4�0 ` 0.00% 2315 Operations Centre-Municipal G� $420 $820 $0 $82Q 0.00% 2320 Roads $2,122 $2,800 $400 $3;20Q 14.29°/o 2715 Don Beer Arena $910 $800 $0 $800 0.00% 2718 Parks $983 $1,825 $300 $2,125 16.44% Plan & Develop - Admin � �. �� CITY OF PICKERING Memberships Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Member 2011 2nd Draft Run Date: 20/04/11 5:15 PM 2010 2010 INCREAS ZQ11 INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuals % 2610 Plan & Develop - Admin $1,037 $1,250 $90 $1,340' 7.20% Pianninq 2611 Planning $5,460 $7,460 $180 - $7,646 2.41% Buildinq Services 2612 Building Services $3,222 $3,975 $1,830 $5,805 46.04% Development Control 2613 Development Control $885 $1,130 $470 $1,60Q' 41.59°/a Committee of Adjustmenl 2630 Committee of Adjustment $550 $550 $50 $6pp" 9.09% Libraries 2745 Libraries $4,954 $5,437 $1,213 $6,650' 22.31% Heritaqe Pickerinq 2743 Heritage Pickering $60 $SO $0 $8Q ` 0.00% TOTAL $53,631 $66,558 $7,341 $73;89�, 11.03% �.. � �4 Organization CITY OF PICKERING Outside Agency Services Expenditures Summary 2011 CURRENT BUDGET Report Name: Ins Premium Comp 09 Run Date: 20/04/11 5:18 PM 2010 2010 INCREAS 2011 INCREAS YTD BUDGE (DECREAS BUDGE (DECREAS Actuals % Councii 2113 J. O'Conneil, Reg. Coun. Ward $0 $3,500 ($500) ;$3,000 (14.29%) 2113 B. McLean, Reg. Coun. Ward 2 $0 $800 $4,000 ', $4,800 500.00% 2113 P. Rodrigues, Reg. Coun Ward $0 $0 $4,800 '$4,800 0.00% 2113 K. Ashe, City Coun. - Ward 1 $100 $0 $3,600 ,$3,6d0 0.00% 2113 D. Dickerson, City Coun. Ward : $1,070 $4,800 ($1,000} $3,$00 (20.83%) 2113 D. Pickles, City Coun. - Ward 3 $0 $1,500 $300 ', $'E,800 20.00% Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 $0 $800 ($800) $0 ', (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 $4,520 $4,800 ($4,800) $Q (100.00%) Clerks 2191 Records Management & Electio $9,571 $18,000 ($2,000) $16,Od0` (11.11%) 2199 Print Shop/Mail Room $29,334 $33,000 $0 $33,On0 0.00% 2220 By-law $13,502 $2,000 $0 $2,000 0.00% 2293 Animal Services $80,180 $79,500 $7,020 $86,520` 8.83% Fire Services Division 2240 Fire Protection $3,699 $10,000 $0 $10,aQ0 0.00% Office of Sustainabilitv 2192 Office of Sustainability $21,083 $35,600 $0 $35,fi�0 0.00% Finance & Treasurv Services 2127 Finance $42,144 $22,000 $0 $22,000 0.00% Corporate Support Services 2133 5upply & Services $984 $1,050 $0 '$1,050' 0.00% Enqineerinq Services Division 2230 Crossing Guards $342,001 $344,000 $18,000 $362,000 5.23% Culture & Rec & Op.& Facilities Division 2744 Museum $7,693 $14,680 $1,055 $15,735 7.19% 2572 Senior Citizens Centre $214 $4,900 ($3,455) $1,445 (70.51 %) 2713 Dunbarton Pool $1,442 $1,400 $0 $1,400 0.00% 2719 Community Centres $26;013 $24,400 $100 $24,506' 0.41% 2731 Recreation Complex - Centrai C $75,953 $133,260 ($20,555) $112,7Q5- (15.42%) Operations & Facilities Division 2124 Civic Complex $6,908 $6,400 $0 '$6,400' 0.00% 2132 Property Maintenance $0 $6,000 $0 $6,000 0.00% 2315 Operations Centre-Municipal G� $1,467 $1,400 $0 '$1,400 0.00% 2320 Roads $10,247 $20,500 $10,000 $30,500; 48.78% 2715 Don BeerArena $1,442 $1,400 $0 ;$'E,400' 0.00% 2718 Parks $500 $10,000 $50,000 $60,fl40 500.00% 2735 Recreation Complex - Arenas $412 $400 $0 $400 0.00% Libraries 2745 Libraries $0 $0 $31,856 $31,$56 0.00% TOTAL $680,479 $786,090 $97,621 $883 711 12.42% .1� �: 2011 outside agency services account reflects the following significant changes: 1. Crossing guard increase ($18,000) is due to anticipated rate increase and for the provision of an additional guard location. 2. The City contracts out its fitness testing service. A reduction in demand for this service has resulted in a decrease in this cost ($20,533). 3. Roads cost centre reflects twelve months of GPS charges ($10,000). 4. Parks increase reflects the hiring an outside security service for six parks ($50,000). 5. Library account increase reflects the transfer of costs from building & maintenance to this account for security services ($31,856). �� Organization CITY OF PICKERING Receptions & Promotions Expenditures Summary 2011 CURRENT BUDGET Report Name: Recep. 8 Promo 2011 2nd Draft Run Date: 20/04l11 5:21 PM 2010 2010 INCREAS 20t1' INCREAS YTD BUDGE (DECREAS R�V1SE (DECREAS Actuals ' BUDC-vE % Mavor 2111 Mayor Ryan 9,663 20,000 0 20,000 0.00% Council 2113 J. O'Connell, Reg. Coun. Ward 1 1,932 2,500 0 ' 2,500' 0.00% 2113 B. McLean, Reg. Coun. Ward 2 2,015 2,500 2,000 4,5Ud 80.00% 2113 P. Rodrigues, Reg. Coun Ward 3 223 0 4,500 4,�Q0 0.00% 2113 K. Ashe, City Coun. - Ward 1 197 0 3,000 i 3,fx}0 I 0.00% 2113 D. Dickerson, City Coun. Ward 2 4,807 4,500 0 4,�' 0.00% 2113 D. Pickles, City Coun. - Ward 3 293 2,000 0 ; Z.Q00' 0.00% 2113 Council Support 8,775 8,500 (6,000) 2,5Qt}' (70.59%) Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 787 1,400 (1,400) i1 . (100.00%) 2113 R. Johnson, Reg. Coun. Ward 3 2,875 4,500 (4,500) (I (100.00%) C.A.O. Office 2121 C.A.O. Office 2,490 2,500 1,500 4,000'' 60.00% 2129 Customer Care Centre 189 500 300 i 8(A?' 60.00% Human Resources 2139 Human Resources 1,869 1,500 � 0 ' 1,�Dt}' 0.00% Leqal Services � � � 2125 Legal & Legislative Services 372 850 , 0 $50'I 0.00% Clerks 2122 Clerks Office 368 500 (250) 25(} ' (50.00%) 2293 Animal Services 1,718 2,000 0 2,ppq' 0.00% Fire Services Division 2240 Fire Protection 6,070 9,000 3,800 f2,8C10', 42.22% 2241 EmergencyOperations 0 500 500 t,Q(�4' 100.00% Office of Sustainabilitv 2192 Office of Sustainability 1Q957 18,500 (2,000) ' 1&.5ff4: (10.81°/o) Finance & Treasurv Services 2127 Finance 1,743 2,250 0 2,250 0.00% Corporate Support Services �+ 2133 Supply & Services 137 400 0 400 0.00% 2196 Information Technology 240 200 200 4SS0' 100.00% CommunitV Services - Admin 2710 Community Services - Admin. 547 500 500 1,ODp 100.00% Enqineerinp Services Division 2290 Engineering Services - Admin. 150 450 0 45(? 0.00% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. 182 400 0 4{i0' 0.00% 2744 Museum 5,190 5,200 (1,500) 3.700: (28.85%) 2572 Senior Citizens Centre 6,352 9,950 0 ' 9,950 ` 0.00% 2731 Recreation Complex - Central Core 10,805 8,000 0 ;__ 8,t140 i 0.00% Operations & Facilities Division 2500 Operations & Facilites Admin 0 0 500 �DO 0.00% 2132 Property Maintenance 180 200 500 700' 250.00% 2315 Operations Centre-Municipal Garage 217 400 0 444' 0.00% 2320 Roads 1,401 1,700 0 1,7fl0' 0.00% 2718 Parks 641 1,100 0 ' 1,140 0.00% Plan & Develop - Admin yt �� Organization CITY OF PICKERING Receptions & Promotions Expenditures Summary 2011 CURRENT BUDGET Report Name: Recep. & Promo 2011 2nd Draft Run Date: 20/04/11 5:21 PM �. � .��� z� �� CITY OF PICKERING Stationery 8� Office Supplies 2011 CURRENT BUDGET Organization Report Name: Office Supplies 2011 2nd Draft Run Date: 20/04/11 5:22 PM 2010 2010 INCREAS 201'f INCREAS YTD BUDGE (DECREAS (DECREAS Actuals �Up�E % Council 2113 J. O'Connell, Reg. Coun. Ward $0 $0 $750 $750' 0.00% 2113 B. McLean, Reg. Coun. Ward 2 $0 $0 $750 $750 ` 0.00% 2113 P. Rodrigues, Reg. Coun Ward $0 $0 $750 $750 0.00% 2113 K. Ashe, City Coun. - Ward 1 $0 $0 $750 $750 0.00% 2113 D. Dickerson, City Coun. Ward ; $0 $0 $750 $754 0.00% 2113 D. Pickles, City Coun. - Ward 3 $0 $0 $750 $75(� 0.00% 2113 Council Support $6,528 $6,000 ($4,500) $'{,500' (75.00%) C.A.O. Office 2121 C.A.O. Office $1,838 $1,500 $0 $1,50� 0.00% 2129 Customer Care Centre $963 $1,000 $200 $1;2(}0'- 20.00% Human Resources 2139 Human Resources $1,433 $2,000 $0 $2',000' 0.00% 2141 Health & Safery $60 $300 $0 $3#30 0.00°/o Leqal Services 2125 Legal & Legislative Services $993 $1,500 $0 $1`,504 0.00% Clerks 2122 Clerks Office $4,634 $4,000 $0 $4,(��Q 0.00% 2191 Records Management & Electio $23,788 $30,000 ($28,500) $1,5QD (95.00°/o) 2199 Print Shop/Mail Room $11,138 $7,000 $0 $7',�0{J 0.00% 2293 Animal Services $181 $750 ($250) $500 ' (33.33%) Fire Services Division ! 2240 Fire Protection $13,654 $12,000 $0 $12,OOp 0.00% 2241 Emergency Operations $525 $120 $80 $2Q0 66.67% Office of Sustainability 2192 Office of Sustainability $2,273 $3,000 $0 $3',000 0.00% Finance & Treasury Services 2127 Finance $13,880 $15,500 $0 $1v;500 O.OD% Corporate Support Services 2133 Supply & SeNICeS $1,419 $700 $0 $70� ' 0.00% 2196 Information Technology $4,881 $4,600 $400 $5;000- 8.70% Community Services - Admin 2710 Community Services - Admin. $2,588 $2,500 $0 $2;�fl(? 0.00% Enqineerinq Services Division 2290 Engineering Services - Admin. $4,264 $4,000 $200 $4„200 5.00% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $6,241 $6,000 $1,500 $7,500 25.00% 2744 Museum $2,994 $1,500 $1,000 $2,5fld' 66.67% 2713 Dunbarton Pool $418 $600 $0 $60Q' 0.00% 2731 Recreation Complex - Central C $9,337 $10,000 $0 $10;000 ' 0.00% � �� CITY OF PICKERING Stationery & Office Supplies 2011 CURRENT BUDGET Organization Report Name: Office Supplies 2011 2nd Draft Run Date: 20/04/11 5:22 PM 2010 2010 INCREAS 12011 INCREAS YTD BUDGE (DECREAS (DECREAS Actuals BUDCE % Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $5,500 $5;500' 0.00% 2315 Operations Centre-Municipal G< $7,312 $5,500 ($5,500) $� (100.00%) 2715 Don Beer Arena $262 $500 $0 $500 ' 0.00% 2735 Recreation Complex - Arenas $864 $400 $0 $400' 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $18,052 $16,000 $2,000 $18,000 12.50% Buildinq Services 2612 Building Services $178 $1,500 $0 $1!,50{} 0.00% Libraries 2745 Libraries $30,995 $30,000 ($2,000) $28,OOti'' (6.67%) Heritaqe Pickerinq 2743 Heritage Pickering $59 $150 $0 $'[50 0.00% TOTAL $171,752 $168,620 $25,370 $143';250 15.05% �. ��� �� Organization CITY OF PICKERING Subscription � Pubiication Expenditures Summary 2011 CURRENT BUDGET Report Name: Sub & Pub 2011 2nd Draft Run Date: 20/04/11 5:24 PM 2010 2010 INCREAS ' 201T INCREAS YTD BUDGE (DECREAS (DECREAS Actuals BUD�E % Council 2113 Council Support $788 $1,000 ($500) $500 (50.00%) C.A.O. O�ce 2121 C.A.O.Office $427 $400 $� $400; 0.00% 2129 Customer Care Centre $0 $200 $0 $200 0.00% Leqal Services 2125 Legal & Legislative Services $3,718 $4,440 $0 $4,44Q ' 0.00% Clerks 2122 Clerks Office $187 $1,500 $0 $1'„�00' 0.00% 2220 By-law $383 $150 $350 $50Q i 233.33% 2293 Animal Services $80 $250 $0 $250 0.00% Fire Services Division 2240 Fire Protection $1,875 $3,000 $0 $3;OQ0. 0.00% Office of Sustainability 2192 O�ce of Sustainability $1,015 $1,000 $0 $'i',000 0.00% Finance & Treasury Services 2127 Finance $3,847 $5,000 $0 $5;060. 0.00°/o Corporate Support Services 2196 Information Technology $518 $300 $750 $1-,05� 250.00% Community Services - Admin 2710 Community Services - Admin. $112 $200 $0 $200 0.00% Engineering Services Division ' 2290 Engineering Services - Admin. $378 $600 $1,000 $1;600 166.67% Culture & Rec & Op.& Facilities Division 2711 Cult. & Rec. Admin. $453 $400 $0 $400 ` 0.00% 2712 Programs $117 $100 $0 $100 0.00% 2731 Recreation Complex - Central C $494 $500 $0 '$5�0 0.00% Operations & Facilities Division 2500 Operations & Facilites Admin $0 $0 $200 $200 , 0.00% 2315 Operations Centre-Municipal G< $204 $200 $0 $24Q' 0.00% 2320 Roads $1,194 $500 $0 $500 0.00% Plan & Develop - Admin 2610 Plan & Develop - Admin $3,586 $4,000 $0 $4,OOfl' 0.00% Buildinq Services 2612 Building Services $1,071 $1,000 $3,565 $4,565' 356.50% Heritaqe Pickerinq 2743 Heritage Pickering $0 $100 $0 $100 0.00% TOTAL $20,447 $24,840 $5,365 $30;2�5' 21.60% �� � -� Organization CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2011 CURRENT BUDGET ' Report Name: Phones 2011 2nd Draft Run Date: 20/04/11 5:25 PM 2010 2010 INCREAS ' 2Q11t INCREAS YTD BUDGE (DECREASE ' (DECREASE Actuals g{Jp�,� °/a Mayor 2111 MayorRyan 2111.2140.0000 Telephones 1,164 1,028 i (107) 921 ' (10%) Council 2113 J. O'Connell, Reg. Coun. Ward 1 2113.0010.2140 Telephones 1,171 1,049 301 1,35U' 29% 2113 P. Rodrigues, Reg. Coun Ward 3 2113.0011.2140 Telephones 0 0 1,200 1,2E1Q 0% 2113 K. Ashe, City Coun. - Ward 1 2113.00072140 Telephones 48 0 1,200 1,2C10 0% 2113 D. Dickerson, City Coun. Ward 2 2113.00082140 Telephones 2,405 1,468 1,000 2,4�'i8' 68% 2113 D. Pickles, City Coun - Ward 3 2113.0006.2140 Telephones 576 1,573 (373) V,2{10 (24%) 2113 Council Support 2113.0001.2140 Telephones 5,511 5,822 t- (605) ', 5,277' (10%) Not Re-Elected 2113 B. Littley, Reg. Coun. Ward 1 ---- --- 2113.0009.2140 Telephones 408 1,049� (1,049) ' 6 (100%) 2113 R. Johnson, Reg. Coun. Ward 3 2113.00042140 Telephones 1,336 2,150 (2150) ' Q (100%) _ ------- - -----... - -- ..__..--- --..---- __ _._._--f - _-- -- C A.O. Offce 2121 C.A.O. Office 21212140.0000 Telephones 5,785 4,752 E (463) 4,289', (10%) 2129 Customer Care Centre � A �- 2129.2140.0000 Telephones 19,054 20,010 (3 463) ; 16;547 I (17%) Human Resources - _.��_i 2139 Human Resources ; 21392140.0000 Telephones 3,642 3,071 (315) ' 2,75fi' (10%) 2141 Health & Safety ' 2141.2140.0000 Telephones 1,655 610 � (70) 54p (11%) Legal Services j 2125 Legal & Legislative Services 21252140.0000 Telephones 2,207 2,061 ; (251) ; 4,81d' (12%) Clerks ' 2122 Clerks Office - -- -- ------i- 21222140.0000 Telephones 4,893 4,712 � (848) 3,86�' (18%) 2199 Print Shop/Mail Room 21992140.0000 Telephones 2,207 2,040 (230) 'k,8i0, (11%) 2220 By-law � � ,,- 22202140.0000 Telephones 3,996 3,675. (389) 3,28fit (11%) 2293 Animal Services 2293.2140.0000 Telephones 2,976 2,053 574 2,62T' 28% Fire Services Division �� 2240 Fire Protection 2240.2140.0000 Telephones 62,883 63,629 � 16 478 $D,1U7 26% 2241 Emergency Operations � 22412140.0000 Telephones 19,962 20,949 (530) 2Q,419 (3%) Office of Sustainability � 2192 Office of Sustainability W � s� �r � Organization CITY OF PICKERING Computer Data, Fax lines 8� Telephone Expenditures Summary 2011 CURRENT BUDGET Report Name: Phones 2011 2nd Draft Run Date: 20/04/11 5:25 PM 2010 2010 INCREAS 2017', INCREAS I YTD BUDGEI (DECREASE t (DECREASE I Actuals BUDGE % 2192.2140.0000 Telephones 3,319 3,068 (317) ' 2,751 ' (10%) Finance & Treasury Services � 2127 Finance 21272140.0000 Telephones 14.229 13,142 � (1,056) i 't2,486' (8%) Corporale Support Services 2133 Supply & Services 21332140.0000 Telephones 2,463 2,264 (207) '+ 2,057' (9%) 2196 Information Technology � i 21962140.0000 Telephones 8,746 -_-._ 6,605T (793) ' S,8t2 (12%) Community Services - Admin 2710 Community Services - Admin. 27102140.0000 Telephones � 3,093 2,885 i (706) 2,779' (24%) Engineering Services Division 2290 Engineering Services - Admin. 2290.2140.0000 Telephones 9,655 9,333 � (652) I 8,681 (7%) Culture & Rec & Op.& Facilities Division � ------- ... .. _._.__ ---....._..-------�.-- --- ---_--- _ .. . ....---- -- --- --___ _ ----...r . ............ _...--- --------------- 2711 CuIL & Rec. Admin. I 27112140.0000 Telephones 4,883 4,497 � 8,685 13,1$2 193% 2712 Programs j 2712.2140.0000 Telephones 7,670 6,957 j (755) 6,202 (11%) - - ! 2744 Museum 27442140.0000 Telephones 7,344 5,970 � 1,138 7,108 ` 19% 2572 Senior Cilizens Centre � ---- - --------.- _.._ --...- - -- --- _------ ----- - ------ ----- 25722140.0000 Telephones 8,485 6,878 i 546 7,424 8% 2713 Dunbarton Pool 27132140.0000 Telephones 5,121 4,373 i (111) �4,262: (3%) 2719 Community Centres 2719.2140.0000 Telephones 6,397 8,975 2,288 11,263 r 25% 2731 Recrealion Complex - Central Core # 27312140.0000 Telephones 20,829 18,109 101 i8,210r 1% 2733 Recreation Comptex - Pool I 27332140.0000 Telephones 1,715 1,643 j (191) 1,452 (12%) Operations & Facilities Division i -�-.��� 2500 Operations & Facililes Admin 25002140.0000 Telephones 0 0 i 3,256 3,25fi �� 0% 2315 Operations Centre-Municipal Garage ; 23152140.0000 Telephones 20,082 10,041 (2 685) 7,356 i (27%) 2320 Roads 23202140.0000 Telephones 4,892 4,529I (23) 4,506' (1%) 2715 Don Beer Arena ' _---.... __---... _..._- ----- _.._--- ---- _ _.. _ ---- _---- ----- + --- .... . . __.... _ -.._._.. -- -------... 27152140.0000 Telephones 5,801 6,124 239 6,363' 4% 2718 Parks 27182140.0000 Telephones 4,404 4,101 (500) 3,60t i (12%) 2735 Recreation Complex - Arenas i 27352140.0000 Telephones 2,619 2,483 j (292) 2,191 ' (12%) Plan 8 Develop - Admin 2610 Plan & Develop - Admin 26102140.0000 Telephones 4,456 4,122 i (430) 3,692' (10%) Planning ------- ---.... . .-------- _ .. __....--- -- _---- --------- _--...--t -------.._.__ -_...-- ------ 2611 Planning ` � � s' � CITY OF PICKERING Computer Data, Fax lines 8� Telephone Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Phones 2011 2nd Draft Run Date: 20/04l11 5:25 PM 2011 computer, telephone account reflects the following significant changes: 1. Fire Services account increase is for CriSys system that is used to dispatch emergency vehicles. 2. The increase in the library telephone account is due to the library is now providing a high speed fibre optic internet connection which was required due to high internet traffic volume. This additional cost is funded 100% by the Provincial government. ��� CITY OF PICKERING Travel Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Travel 2071 2nd Draft Run Date: 20/04/11 5:28 PM 2010 2010 INCREAS 2011 INCREAS YTD BUDGE (DECREAS Seeond Draft (DECREAS ACtuaIS BUDGE % Mavor MayorRyan $15,000 $15,100 $0 $?5.100' 0.00% Council J. O'Connell, Reg. Coun. Ward 1 $10,800 $10,900 $0 $10,900' 0.00% B. McLean, Reg. Coun. Ward 2 $10,800 $10,900 $0 $1Q,9�0 0.00% P. Rodrigues, Reg. Coun Ward 3 $900 $0 $10,900 $10.900< 0.00% K. Ashe, City Coun. - Ward 1 $900 $0 $10,900 $it?,900 0.00% D. Dickerson, City Coun. Ward 2 $10,800 $10,900 $0 $10,9(10' 0.00% D. Pickles, City Coun. - Ward 3 $10,821 $10,900 $0 $90,900 0.00% Council Support $48 $500 $0 ' $�00 0.00% Not Re-Elected B. Littley, Reg. Coun. Ward 1 $9,900 $10,900 ($10,900) $0 (100.00°/o) R. Johnson, Reg. Coun. Ward 3 $10,720 $10,900 ($10,900) $0 (100.00%) C.A.O. Office C.A.O.Office $8,920. $11,050 $0 $11,Q50' 0.00% Customer Care Centre $58 $500 $0 $500 ' 0.00% Human Resources Human Resources $0 $300 $0 $3DQ' 0.00% Health & Safety $500 $500 $0 $500' 0.00% Leqal Services Legal & Legislative Services $466 $900 $0 $900 . 0.00% Clerks Clerks Office $511 $1,000 ($750) $2�0' (75.00%) Records Management & Elections $90 $500 $0 $504 0.00% By-law $287 $300 $0 $30fl' 0.00% Animal Services $248 $800 ($200) r $604 ' (25.00%) Fire Services Division Fire Protection $737 $1,000 $500 $7,a00 50.00% Office of Sustainabilitv Office of Sustainability $2,455 $4,000 $0 $4,O�t3' 0.00% Finance & Treasury Services Finance $1,214 $2,000 $0 ', $2,000 0.00% Corporate Suqport Services Supply & Services $191 $700 $0 $700'! 0.00% Information Technology $1,372 $1,200 $400 $1,6d0 33.33% Communitv Services - Admin Community Services - Admin. $838 $1,000 ($800) , $200 (80.00%) Enqineerinq Services Division Engineering Services - Admin. $2,723 $3,000 ($1,000) $2,QQ0` (33.33%) Culture & Rec & Op.& Facilities Division Cult. & Rec. Admin. $860 $2,500 $0 $2,�00' 0.00% Programs $3,469 $3,100 $0 '$3,'104 0.00% Museum $2,242 $3,000 $0 $3,DOQ' 0.00% Senior Citizens Centre $1,122 $1,000 $0 $1,000 0.00% � �� �� CITY OF PICKERING Travel Expenditures Summary 2011 CURRENT BUDGET Organization Report Name: Travel 2011 2nd Draft Run Date: 20/04/71 5:28 PM 2010 2010 INCREAS 2011` INCREAS YTD BUDGE (DECREAS Seeond Draft (DECREAS Actuals BUDG�- % Dunbarton Pool $667 $1,200 $0 $1,204 0.00% Community Centres $391 $1,500 $0 `$1,500 0.00% Recreation Complex - Central Core $2,447 $4,000 $0 $4,Qd0 ` 0.00%o Recreation Complex - Pool $34 $300 $0 $300 ' 0.00% Operations & Facilities Division ' Operations & Facilites Admin $0 $0 $2,000 $2,Qp0 ! 0.00% Operations Centre-Municipat Garage $186 $500 $0 $5QQ' 0.00% Roads $500 $1,250 $0 $1,2�0 0.00% Don Beer Arena $100 $200 $0 $200 0.00% Parks $387 $500 $0 ; $500 '' 0.00% Plan & Develop - Admin Plan & Develop - Admin $238 $500 $630 $t,130 126.00% Planninq � � Planning $1,771 $1,500 $645 '$2,145' 43.00% Buildinq Services Building Services $13,474 $23,000 ($3,400) $19,600 (14J8%) Development Control Development Control $1,374 $2,000 $500 $2,5Q0 25.00% Committee of Adiustment Committee of Adjustment $395 $600 $215 $&15 35.83% Libraries Libraries $4,443 $4,500 $0 '$4,500 ` 0.00% Heritaqe Pickerinq Heritage Pickering $153 $1,500 $0 $1,50Q 0.00% TOTAL $135,552 $162,400 $1,260 $161140 0.78% _' �;, � �� CITY OF PICKERING Utility Expenditures-WATER 2011 CURRENT BUDGET Organization Report Name: Water 2011 2nd Draft Run Date: 20/04/11 5:29 PM 2010 2010 INCREAS '2011 INCREAS YTD APPROVE (DECREAS BUDGE (DECREAS Actuals BUDGE % Fire Services Division 2240 Fire Protection $7,320 $7,030 $656 $7,6$6' 9.33% Culture & Rec & Op.& Facilities Division 2572 Senior Citizens Centre $3,993 $7,000 ($2,807) $4',193' (40.10%) 2719 Community Centres $7,365 $11,490 ($3,757) $7,733', (32.70%) 2731 Recreation Complex - Central C $33,802 $30,230 $5,262 $35,492 ' 17.41 % 2733 Recreation Complex - Pool $33,802 $30,220 $5,272 $3�,492 17.45°/o Operations & Facilities Division 2124 Civic Complex $11,567 $8,250 $3,895 $12,145 47.21% 2715 Don BeerArena $21,156 $24,070 ($1,856) $22'„214 (7J1%) 2718 Parks $28,576 $24,680 $4,826 $29,5a6 19.55% 2735 Recreation Compiex - Arenas $7,512 $6,720 $1,168 $7,$$8 17.38% Libraries 2745 Libraries $9,528 $10,770 ($766) $10,0�4 (7.11°/a) TOTAL $164,621 $160,460 $11,893 $172,3�3 7.41% Based on 2010 estimated actuals and Durham Region's rate increase. �r � CITY OF PICKERING Utility Expenditures-GAS 2011 CURRENT BUDGET Organization Utility Expenditures include Gas Report Name: Naturai Gas 2011 2nd Draft Run Date: 20/04/11 5:31 PM 2010 2010i INCREAS 2011 INCREAS YTD APPROVE� , (DECREAS BUDGE (DECREAS Actuals BUDGE % Fire Services Division 2240 Fire Protection $29,886 $31,300 $0 $31,300 0.0% Culture & Rec & Op.& Facilities Division 2744 Museum $3,638 $4,400 $0 $4,400 0.0% 2572 Senior Citizens Centre $10,276 $12,000 ($600) $11,400 (5.0%) 2713 Dunbarton Pool $35,208 $55,000 ($5,000) $50,000 (9.1°/o) 2719 Community Centres $31,003 $33,300 ($1,300) $32,000 (3.9%) 2731 Recreation Complex - Central Core $72,605 $83,000 M ($4,150) $78,850 (5.0°/a) 2733 Recreation Complex - Pool $72,605 $83,000 ' ($4,150) $78,850 (5.0%) Operations & Facilities Division 2124 Civic Complex $31,367 $37,600 � ($1,880) $35,720 (5.0%) 2315 Operations Centre-Municipal Garage $16,043 $25,100 i ($2,260) $22,840 (9.0%) 2715 Don Beer Arena $35,430 $36,000 ! $0 $36,000 0.0% 2735 Recreation Complex - Arenas $16,893 $18,000 I $0 $18,000 0.0% Libraries ' 2745 Libraries $39,512 $53,174 � ($8,174) $45,000 (15.4%) TOTAL $394,466 $471,874 ($27,514) $444,360 (5.8%) Based on 2010 estimated actuals and contract renewal rate. ��9Y CITY OF PICKERING Utility Expenditures - Hydro 2011 CURRENT BUDGET Organization Report Name: Hydro 2011 2nd Draft Run Date: 20/04/11 5:34 PM 2010 2010 INCREAS '2014' INCREAS YTD Actuals APPROVE (DECREAS BUC��E (DECREAS BUDGE % Fire Services Division 2240 Fire Protection $54,470 $52,700 $2,300 $55,aQb ` 4.4°/a Culture & Rec & Op.& Facilities Division 2744 Museum $9,294 $8,500 $1,500 $'lD,p40 17.6% 2572 Senior Citizens Centre $14,842 $14,250 $750 $15,D�� 5.3% 2719 Community Centres $82,477 $83,920 $0 $$3,920 0.0% 2731 Recreation Complex - Central C $187,729 $200,000 $0 $2Q0;[i00' 0.0% 2733 Recreation Complex - Pool $132,718 $130,640 $2,360 $'{33,U40' 1.8% Operations & Facilities Division 2124 Civic Complex $99,531 $96,470 ($2,000) $94,47Q' (2.1°/a) 2315 Operations Centre-Municipal G� $77,860 $72,440 $5,100 $77;5�0 7.0% 2325 Street Lights $530,405 $501,000 $0 $5(}9,OOQ' 0.0% 2715 Don Beer Arena $147,281 $167,250 $0 $"167,25Q 0.0% 2718 Parks $71,146 $68,350 $2,650 $71;000 ' 3.9% 2735 Recreation Complex-Arenas $137,294 $135,140 $2,160 $137,3t?0 1.6% Libraries 2745 Libraries $123,423 $125,814 ($5,814) $12t�,Q(3� (4.6%) TOTAL $1,668,470 $1,656,474 $9,006 ' $1,665,4$Q' 0.5% The 2011 hydro budget is based on 2010 estimated actuals and with the city now participating on a full year basis in the municipal buying group LAS. �_ � �� ���� Office of the Chief �� ,`r Administrative Officer (Chart No. Authorized by: The �orporatiora �f t-he City of Pickering Organization Structure Office of Sustainability (Chart No. Mayor Members of Council Chief Administrative Officer Corporate Services Department Chief Administrative Officer (Chart No. February.1, 2011, City of Pickering Employee Complement 80 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 273 Union Full-Time (UFT) 47 Union Part-Time (UPT) 48 Union Full-Time Term (UFTT) 238 Union Part-Time Term (UPTT) Community Services Department (Chart No. 5) Planning & Development Department (Chart No. 6) Chart No. 1 a;��°�� p,; d�;6 �� a¢� Authorized by: Ti�e �Corp�ratio� of.the City of Pickering City Council Chief Administrative Of Office of the Mayor � � Coordinator, Public Affairs (1-NUFT) * Executive Assistant, Mayor (1-NUFT) * January 1, 2011 Councillors' Office Executive Assistant, Council (2-N U FT) ` Chart No. 1 (a) * For administrative reporting relationship see Chart No. 2 (a) ���� �� ���������� 2011 Current Budget Approved Final Mayor, Council & Council Support Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °fo CMGE. ACTUALS BUDGET ' 2011 ' ' 2010' EXPENDITURES Salaries & Wages 518,207 535,495 542,307 11,528 5�3;835 2.13% Overtime 1,131 523 1,500 0 1;5Q0 0.(70% ` Employer Contributions 138,318 144,435 157,135 4,582 161,717 2.92% Conferences 7,756 3,518 12,910 8,590 21,500 66.54°l0 Travel 80,057 80,689 81,000 0 BT,Op4 QOQ°lo ' Cellular Phones 16,004 13,705 18,100 950 19;(l50 �.25°/a Telephones 15,709 13,176 15,188 (583) 14;6E}� (3.84%}' Subscription & Publications 513 788 1,000 (500) 500 (50.04°fo) Seminars & Education 1,315 330 750 (50) 7QQ (6.67°Jfl}; Council Communciation Policy 18,692 16,357 28,750 11,750 40;500 40.8?°l0 ' Insurance Premium 3,547 2,538 4,877 439 v,316 9.00% ' Ins. Deductible 300 0 0 0 ' (} 0.00°l0 ' Consulting & Professional 0 0 0 0 Q d.04°1a ' Recpt, Prom & Sp Events 22,096 31,567 45,900 (2,400) 43;5Q0 (5.23°la)` Memberships 0 0 0 0 Q Q.QD% Outside Agency Serv 8,939 5,690 16,200 5,600 21!800 34.�7°l0 Veh - Repairs & Maintenance 0 0 0 0 0 O,D(1% Rental Vehicle 0 0 0 0 0 b.(}0°!0 Rental Misc Equip 0 0 0 0 Q 0.00°lo- ' Transferto Reserves 13,593 14,039 16,640 11,430 28,07Q 68.69°fa Stationery & Office Supplies 6,689 6,528 6,000 .0 6,Q00 O.CIO°fo Total EXPENDITURES 852,866 869,378 948,257 51,336 999,593 �.41°l0 Net 852,866 869,378 948,257 51,336 ; 999,593 5.41°fo �_:� ���� �� �€���r�r�g 2011 Current Budget Approved Final Mayor Ryan Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGET % CMGE. ' ACTUALS BUDGET 2011 2010 '. EXPENDITURES Salaries & Wages 71,356 73,236 74,872 2,808 77,6$0 3.75°l0 Overtime 0 0 0 0 0 0.00% f Employer Contributions 17,973 18,483 18,984 426 '19,410 2.24°le Conferences 266 732 3,500 0 3,50€� 0.00°l0 Travel 15,147 15,000 15,100 0 '1 a,10d O.Oa°!o Cellular Phones 1,248 428 1,400 0 1,4t�0 O.UO°/a Telephones 1,680 1,164 1,028 (107) 921 (10_41°l0}' Ins. Deductible 0 0 0 0 ' Q 0.00°l0 Consulting & Professional 0 0 0 0 ' 0 a.(30°!0 Recpt, Prom & Sp Events 9,395 9,663 20,000 0 2(�,f300 Q.�O% Outside Agency Serv 0 0 0 0 ' 0 O.dO°/a Veh - Repairs & Maintenance 0 0 0 0 0 OAQ% Rental Vehicie 0 0 0 0 ' 0 0.(�0°l0 Rental Misc Equip 0 0 0 0 : 0 O.OQ°lo ' Transfer to Reserves 6,057 6,239 6,240 230 6;470 3.69°!0 Total EXPENDITURES 123,122 124,945 141,124 3,357 144,481 2.38% Net 123,122 124,945 141,124 3,357 ! 144,481 2.38°l0 � �,� 2111 Mayor Ryan EXPENDITURES 2111.1100.0000 ��� � ������� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Total 2111.1100.0000 Salaries & Wages 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and optical Total 2111.1400.0000 Employer Contributions 2111.1800.0000 Conferences Provision to attend various conferences Tatal 2111.1800.0000 Conferences 2111.2110.0000 Travel Car Allowance - $1,250 per month Travel outside GTA 2111.2131.0000 Cellular Phones Cellular Phone\ Blackberry - reimbursement 2111.2140.0000 Telephones Run Date: 20/04/11 1:16 PM 2011 BUDGET 77,680 77,680 19,410 19,410 3,500 3,500 15,000 100 Total 2111.2110.0000 Travel 15,100 Totai 2111.2131.0000 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades associated with Mayor's Civic Complex office. Total 2111.2140.0000 Telephones 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Cover Mayor's Pubiic Relations expenses City Corporate initiatives approved by the Mayor 2111.2821.0000 1,400 1,400 921 921 10,000 10,000 Total 2111.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 20,000 Tsfr to Reserve-Severance Mayor is entitled to one month's salary for each year of service Total Expenses Total Revenues Net Expenses Total 2111.2821.0000 Tsfr to Reserve-Severance �� � 6,470 6,470 144,481 0 144,481 ��ty of �ickerir�g 2011 Current Budget Approved Final J. 0'Connell, Reg. Coun. Ward 1 Run Date: 20/04/11 10:44 AM 2009 2010 2010 ACTUALS YTD APPROVED INCJDEC. BUDGET % CHGE. ACTUALS BUDGET ' 2Q'17 ; 201Q EXPENDITURES ' Salaries & Wages 32,668 33,536 34,318 1,287 3�;6f1� 3.75% Employer Contributions 8,089 8,325 12,220 206 12,426 1.69% Conferences 0 1,049 750 2,250 3,040 300.00%0 Travel 10, 800 10, 800 1 Q 900 0 1 a, 9U0 0.0{�% Cellular Phones 1,775 2,244 2,000 300 2;3Qf� i�.Q(}°/p'` Telephones 1,682 1,171 1,049 301 1,35U 28.69°/a Council Communciation Policy 3,137 3,112 6,000 0 6,Of}0 0.00%0 Recpt, Prom & Sp Events 1,734 1,932 2,500 0 2,500 0:00% Outside Agency Serv � 509 0 3,500 (500) 3;�Q4? , (14.29°/4) Transfer to Reserves 0 0 0 13,500 `1�,50{1 O.tIO% Stationery & Office Supplies 0 0 0 750 '7�SQ 0.00% Total EXPENDITURES 60,394 62,169 73,237 18,094 91,331 24.71% Net 60,394 62,169 73,237 18,094 91,331 24,71°fa At the March 10th Executive (Budget) Committee meeting, Regional Councillor J. O'Connell reduced her budget by $5,300. �� 1. Approved Final Background Information 2113 J. O'Connell, Reg. Coun. Ward 1 EXPENDITURES 2113.0010.1100 Salaries & Wages Base Salary & Wages Per Diem (10 days X 1%) 2113.0010.1400 Employee Benefits Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 Total 2113.0010.1100 Salaries & Wages 35,605 This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical 2113.0010.1800 Conferences Provision to attend various conferences 2113.0010.2110 Travel Car allowance - $900 per month Travel outside GTA 2113.0010.2131 Cellular Phones 12,426 Total 2113.0010.1400 Employee Benefits 12,426 Cellular Phone/Blackberry-reimbursement 2113.0010.2140 Telephones 3,000 Total 2113.0010.1800 Conferences 3,000 10,800 100 Total 2113.0010.2110 Travel 10,900 2,300 Total 2113.0010.2131 Cellular Phones 2,300 Reimbursement of expenses for residential land line and internet services costs 2113.0010.2365 Purch Prnt/Broch/News Ltr Communication policy 1,350 Total 2113.0010.2140 Telephones 1,350 Reduced by Regional Counciilor J.O'Connell at the March 10, 2011 Executive Committee Meeting. 2113.0010.2394 7,500 (1,500) Total 2113.0010.2365 Purch PrntlBroch/News Ltr 6,000 Recpt, Prom & Sp Events Provisions for promotional items Reduced by Regional Councillor J.O'Connell at the March 10, 2011 Executive Committee meeting. 4,500 (2,000) Total 2113.0010.2394 Recpt, Prom & Sp Events 2,500 2113.0010.2399 Outside Agency Services Secretarial Services � �. �� 4,800 1 Approved Final Background Information 2113 J. O'Connell, Reg. Coun. Ward 1 Reduced by Regional Councillor J.O'Connell at the March 10, 2011 Executive Committee meeting. Total 2113.0010.2399 Outside Agency Services 2113.0010.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for every year of service starting in their fifth year. The dollar amount represents the previous term (4 years ) and for 2011. Total 2113.0010.2821 Tsfr to Reserve - Severance 2113.0010.5300 Stationery & Office Supp General office supplies Total Expenses Total Revenues Net Expenses Total 2113.0010.5300 Stationery & Office Supp i¢4, ��"t-_ "5¢ .iG` Run Date: 20/04/11 10:43 AM 2011 BUDGET (1,800) 3,000 13,500 13,500 750 750 91,331 0 91,331 " s 1 Current Budget Approved Final B. McLean, Reg. Coun. Ward 2 Run Date: 20/04/11 10:44 AM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. �IJDG�i '°fo GHGE. ACTUALS BUDGET " 2011 ' 2010 EXPENDITURES Salaries & Wages 32,668 33,536 34,318 1,287 3�,605 3.75%0 EmployerContributions 11,010 11,380 12,220 206 12,426 1.69% Conferences 0 0 2,000 1,000 3,000 ' 50.00% Travel 10,800 10,800 1Q900 0 10,9QQ 0:00% Cellular Phones 1,992 2,557 2,800 0 2,8(}� Q.Ot,ll% ' Telephones 741 557 1,049 0 1'�,ti4�" t�:�°�b �' Council Communciation Policy 150 454 2,000 5,500 ?;�t30 ' 275.00% Recpt, Prom & Sp Events 1,168 2,015 2,500 2,000 4,500 80.00% Outside Agency Serv 0 0 800 4,000 ;4,80Q 500.00% Transfer to Reserves 2,512 2,600 2,600 100 2,7Q(3 3.$5% Stationery & Office Supplies 0 0 0 750 7�C? Q.00Q/o s Total EXPENDITURES 61,041 ' 63,899 71,187 14,843 $6;030 20.85% Net 61,041 63,899 71,187 14,843 86,030 20.85% ;' =� 1_ Approved Final Background Information 2113 B. McLean, Reg. Coun. Ward 2 EXPENDITURES 2113.0005.1100 Salaries & Wages Base Salaries and Wages Per Diem (10 days X 1%) 2113.0005.1400 Employee Benefits Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 Total 2113.0005.1100 Salaries & Wages 35,605 This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical 2113.0005.1800 Conferences Provision to attend various conferences 2113.0005.2110 Travel Car Allowance - $900 per month Travel outside GTA 2113.0005.2131 Cellular Phones 12,426 Total 2113.0005.1400 Employee Benefits 12,426 Ceilular Phone / Blackberry - reimbursement 2113.0005.2140 Telephones Total 2113.0005.1800 Conferences Total 2113.0005.2110 Travel 3,000 3,000 10,800 100 10,900 2,800 Total 2113.0005.2131 Cellular Phones 2,800 Reimbursement of expenses for residential land line and internet services costs. 2113.0005.2365 Purch PrnUBroch/News Ltr 1, 049 Total 2113.0005.2140 Telephones 1,049 As per communication policy. 7,500 Total 2113.0005.2365 Purch Prnt/Broch/News Ltr 7,500 2113.0005.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0005.2394 Recpt, Prom & Sp Events 2113.0005.2399 Outside Agency Services Secretarial Services Total 2113.0005.2399 Outside Agency Services 2113.0005.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service Total 2113.0005.2821 Tsfr to Reserve-Severance 2113.0005.5300 Stationery & Office Supp �_ ; _ �, 4,500 4.500 4,800 � :�� 2,700 700 k / Approved Final Background Information 2113 B. McLean, Reg. Coun. Ward 2 General office supplies Total Expenses Totai Revenues Net Expenses Run Date: 20/04/11 10:43 AM 2011 BUDGET 750 Total 2113.0005.5300 Stationery & Office Supp 750 �_ �. F " ' 86,030 � 86,030 µ,. 2011 Current Budget Approved Final P. Rodrigues, Reg. Coun Ward 3 Run Date: 20/04/11 10:44 AM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. '$UDG�T ' alo CHGE. ACTUALS BUDGET 2011 2010 EXPENDITURES Salaries & Wages 0 1,768 0 35,605 35,6fl� Q.04a1� Employer Contributions 0 67 0 12,426 12,426 Q.00% Conferences 0 0 0 3,000 3,040 4.00% Travel 0 900 0 10,900 10,90� 0.00% Cellular Phones 0 40 0 2,800 2,8Q0 0.00% Telephones 0 0 0 1,200 i,200 f3,00°to Council Communciation Policy 0 0 0 7,500 �,�t�p f?,04°l ' Recpt, Prom & Sp Events 0 223 0 4,500 4,600 0.00% Outside Agency Serv 0 0 0 4,800 4,800 0.00% Stationery & Office Supplies 0 0 0 750 `7�0 0.00%a Total EXPENDITURES 0 2,998 0 83,481 $�;481 d.Ofl% Net 0 2,998 0 83,481 83,481 0.00% °� -� c -.,, 1 Approved Final Background Information 2113 P. Rodrigues, Reg. Coun Ward 3 EXPENDITURES 2113.0011.1100 Salaries & Wages Base Salaries and Wages Per Diem ( 1 % ) 2113.0011.1400 Employee Benefits Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 Total 2113.0011.1100 Salaries & Wages 35,605 This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical ' 2113.0011.1800 Conferences Provision to attend various conferences 2113.0011.2110 Travel Car Allowance - $900 per month Travel outside GTA 2113.0011.2131 Cellular Phones 12,426 Total 2113.0011.1400 Employee Benefits 12,426 Cellular Phone / Blackberry - reimbursement 2113.0011.2140 Telephones 3,000 Total 2113.0011.1800 Conferences 3,000 10,800 100 Total 2113.0011.2110 Travel 10,900 2,800 Total 2113.0011.2131 Cellular Phones 2,800 Reimbursement of expenses for residential land line and internet services costs. 2113.0011.2365 Purch PrnUBroch/News Ltr 1,200 Total 2113.0011.2140 Telephones 1,200 As per communication policy. 7,500 Total 2113.0011.2365 Purch PrnUBroch/News Ltr 7,500 2113.0011.2394 Recpt, prom & Sp Events Provision for promotional items 4,500 Total 2113.0011.2394 Recpt, prom & Sp Events 4,500 2113.0011.2399 Outside Agency Services Secretarial Services Total 2113.0011.2399 Outside Agency Services 2113.0011.5300 Stationery & Office Supp General office supplies Total 2113.0011.5300 Stationery & Office Supp � .� _ ,� 4,800 � :�� 750 750 �` " , , � . Approved Final Background Information 2113 P. Rodrigues, Reg. Coun Ward 3 Total Expenses Total Revenues Net Expenses _�. � Run Date: 20/04/11 10:43 AM 2011 BUDGET 83,481 0 83,481 +; � 2011 Current Budget Approved Final K. Ashe, City Coun. - Ward 1 Run Date: 20/04/11 10:44 AM 2009 2010 2010 ( ACTUALS YTD APPROVED INC./DEC. BUDGE7 % CHGE. � � ACTUALS BUDGET ' 2011 ` 2Q10 EXPENDITURES Salaries & Wages 0 1,768 0 35,605 35;605 0.0�% Employer Contributions 0 67 0 12,426 12,426 0.00% Conferences 0 0 0 3,000 3,Q00 0,00% Travel 0 900 0 10,900 ,1a;�Ot7 ft.fltJ% : Cellular Phones 0 225 0 3,600 3;6t?t� (1.04`�fo ' Telephones 0 ' 48 0 1,200 1;200 0.00% Council Communciation Policy 0 234 0 6,000 6,0�0 0.00% Recpt, Prom & Sp Events 0 197 0 3,000 3;OOQ fJ.QO°!o Outside Agency Serv 0 100 0 3,600 3,�iQQ O.Ofl°l4 Stationery & Office Supplies 0 0 0 750 !75f1 O.OQ% Total EXPENDITURES 0 3,539 0 80,081 80,a81 O.OQ% Net 0 3,539 0 80,081 80,081 0.00% Prior to the Executive (Budget) Committee meeting, City Councillor K. Ashe reduced his budget by $4,200. :r .:�,�. �,, 1 Approved Final Background Information 2113 K. Ashe, City Coun. - Ward 1 EXPENDITURES 2113.0007.1100 Salaries & Wages Base Salaries and Wages Per Diem ( 1 % ) 2113.0007.1400 Employee Benefits Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 Total 2113.0007.1100 Salaries & Wages 35,605 This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical 2113.0007.1800 Conferences Provision to attend various conferences 2113.0007.2110 Travel Car Allowance - $900 per month Travel outside GTA 2113.0007.2131 Cellular Phones 12,426 Total 2113.0007.1400 Employee Benefits 12,426 Cellular Phone/ Blackberry - reimbursement 2113.0007.2140 Telephones Total 2113.0007.1800 Conferences 3,000 3,000 10,800 100 Total 2113.0007.2110 Travel 10,900 3,600 Total 2113.0007.2131 Cellular Phones 3,600 Reimbursement of expenses for residential land line and internet services costs. 2113.0007.2365 Purch Prnt/Broch/News Ltr 1,200 Total 2113.0007.2140 Telephones 1,200 As per communication policy. 7,500 Reduced by KA (1,500) Total 2113.0007.2365 Purch Prnt/Broch/News Ltr 6,000 2113.0007.2394 Recpt, Prom & Sp Events Provision for promotional items Reduced by KA 4,500 (1,500) Total 2113.0007.2394 Recpt, Prom & Sp Events 3,000 2113.0007.2399 Outside Agency Services Secretarial Services 4,800 Reduced by KA (1,200) Total 2113.0007.2399 Outside Agency Services 3,600 2113.0007.5300 Stationery & Office Supp :.��.-. ; _� - �' s y ..+ _ � �L�: � -,. .. ,. . , Approved Final Background Information 2113 K. Ashe, City Coun. - Ward 1 General office supplies Total Expenses Total Revenues Net Expenses Run Date: 20/04/11 10:43 AM 2011 BUDGET 750 Total 2113.0007.5300 Stationery & Office Supp 750 ,, �, 80,081 �� 80,081 �; 2011 Current Budget Approved Final D. Dickerson, City Coun. Ward 2 Run Date: 20/04/11 10:44 AM 2009 j 2010 2010 ACTUALS YTD APPROVED INC./DEC. 'I�UC3�"s�i' °lo CF�C�a�. ACTUALS BUDGET ' 201f ' ' 2U10 EXPENDITURES Salaries & Wages 32,668 33,536 34,318 1,287 3��605 3.75% Employer Contributions 11,010 11,380 12,220 206 12,426 ' 1.69% Conferences 2,886� � 1,737 660 2,340 3,f�40 354.55% Travel 10,800 10,800 10,900 0 10,�4Q Q:O�% Cellular Phones 3,864 1,899 3,000 0 3,000 0,00% Telephones 1,774 2,405 1,468 1,000 2,468 68:12% Council Communciation Policy 510 512 6,000 1,500 7,�U(? 2�.OU°fo ' Recpt, Prom & Sp Events � 2,713 4,807 4,500 0% ��4,�apq �(f.�°la `� Outside Agency Serv 2,230 1,070 4,800 (1,000) 3;8Q0 (20.83%) Transfer to Reserves 0 0 2,600 100 2,700 3.85% Stationery & Office Supplies 0 0 0 750 750 O.Qfl°fo Total EXPENDITURES 68,455 68,146 80,466 6,183 86;649 7.68°fa Net 68,455 68,146 80,466 6,183 86,649 7:68°/a Prior to the Executive (Budget) Committee meeting, City Councillor D. Dickerson reduced his budget by $1,000. ,�; . , .... ... .. . . .. .„ Approved Final Background Information 2113 D. Dickerson, City Coun. Ward 2 EXPENDITURES 2113.0008.1100 Salaries & Wages Base Salaries and Wages Per Diem (10 days X 1%) Total 2113.0008.1100 Salaries & Wages 2113.0008.1400 Employee Benefits This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical 2113.0008.1800 Conferences Provision to attend various conferences 2113.0008.2110 Travel Car allowance - $900 per month Travel outside GTA 2113.0008.2131 Cellular Phones Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 35,605 12,426 Total 2113.0008.1400 Employee Benefits 12,426 Cellular Phone /Blackberry - reimbursement 2113.0008.2140 Telephones 3,000 Total 2113.0008.1800 Conferences 3,000 10,800 100 Total 2113.0008.2110 Travel 10,900 3,000 Total 2113.0008.2131 Cellular Phones 3,000 Reimbursement of expenses for residential land line and internet services costs. 2113.0008.2365 Purch Prnt/Broch/News Ltr 2,468 Total 2113.0008.2140 Telephones 2,468 As per communication policy. 7,500 Total 2113.0008.2365 Purch Prnt/Broch/News Ltr 7,500 2113.0008.2394 Recpt, Prom & Sp Events Provision for promotional items 4,500 Total 2113.0008.2394.Recpt, Prom & Sp Events 4,500 2113.0008.2399 Outside Agency Services Secretarial Services Reduced by DD � :��' (1,000) Total 2113.0008.2399 Outside Agency Services 3,800 2113.0008.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service 2,700 Total 2113.0008.2821 Tsfr to Reserve-Severance 2,700 �S{p 4_4 �y: ,� . ,; 1 Approved Final Background Information 2113 D. Dickerson, City Coun. Ward 2 2113.0008.5300 Stationery & Office Supp General office supplies Total Expenses Total Revenues Net Expenses Total 2113.0008.5300 Stationery & Office Supp �> ;A Run Date: 20/04/11 10:43 AM 2011 BUDGET 750 750 86,649 0 86,649 ���� s�� ������ia��� 2011 Current Budget Approved Final D. Pickles, City Coun. - Ward 3 Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °la CHGE. ' ACTUALS BUDGET 201"I 201Q EXPENDITURES Salaries & Wages 32,668 33,536 34,318 1,287 35,�d5 3.75°fo ' EmployerContributions 11,010 11,380 12,220 206 12,426 1.69°l0 Conferences 0 0 2,000 1,000 3,00� ' 50.�d�/o " Travel 10,800 10,821 10,900 0 '10,9U0 0.00°10 ' Cellutar Phones 2,290 1,809 2,500 0 2,5p0 Q.DO°lo ' Telephones 634 576 1,573 (373) 1,200 (23.71°ta) Council Communciation Policy 2,834 5,202 5,250 750 6,000 ' 14.29% Recpt, Prom & Sp Events 244 293 2,000 0 2,Q00 0.�0%. Outside Agency Serv 1,400 0 1,500 300 1,80fl 2f}.00°!0 Transfer to Reserves 2,512 2,600 2,600 100 2,70{i 3.85°fa Stationery & Office Supplies 0 0 0 750 75fl 4_00°!q ' Total EXPENDITURES 64,392 66,217 74,861 4,020 78,$$1 5.37°fa Net 64,392 66,217 74,861 4,020 78,881 5.37°/a: At the March 10'h Executive (Budget) Committee meeting, City Councillor D. Pickles reduced his budget by $7,000. ���: :: � :� ,, 1 Approved Finai Background Information 2113 D. Pickles, City Coun. - Ward 3 EXPENDITURES 2113.0006.1100 Salaries & Wages Base Salaries and Wages Per Diem ( 10 days X 1%) 2113.0006.1400 Employee Benefits Run Date: 20/04/11 10:43 AM 2011 BUDGET 32,368 3,237 Total 2113.0006.1100 Salaries & Wages 35,605 This item includes mandatory deduction (CPP., EHT.) and City provided benefits such as RRSP, dental and optical 2113.0006.1800 Conferences Provision to attend various conferences 2113.0006.2110 Travel Car allowance - $900 per month Travel outside GTA 2113.0006.2131 Cellular Phones Total 2113.0006.1400 Employee Benefits Cellular Phone / Blackberry - reimbursement 2113.0006.2140 Telephones Tota12113.0006.1800 Conferences 12,426 12,426 3,000 3,000 10,800 100 Total 2113.0006.2110 Travel 10,900 2,500 Total 2113.0006.2131 Cellular Phones 2,500 Reimbursement of expenses for residential land line and internet services costs. 2113.0006.2365 Purch PrnUBroch/News Ltr As per communication policy 1,200 Total 2113.0006.2140 Telephones 1,200 Reduced by City Councillor D. Pickles at the March 10, 2011 Executive Committee meeting. 2113.0006.2394 7,500 (1,500) Total 2113.0006.2365 Purch Prnt/Broch/News Ltr 6,000 Recpt, Prom & Sp Events Provision for promotional items Reduced by City Councillor D. Pickles at the March 10, 2011 Executive Committee meeting. 4,500 (2,500) Total 2113.0006.2394 Recpt, Prom & Sp Events 2,000 2113.0006.2399 Outside Agency Services Secretarial Services �=_=- 3�: -;�T 4,800 � �. ' Approved Final Background Information 2113 D. Pickles, City Coun. - Ward 3 Reduced by City Councillor D. Pickles at the Executive Committee meeting. Total 2113.0006.2399 Outside Agency Services 2113.0006.2821 Tsfr to Reserve-Severance Councillor is entitled to one month's salary for each year of service Total 2113.0006.2821 Tsfr to Reserve-Severance 2113.0006.5300 Stationery & Office Supp General office supplies Total Expenses Total Revenues Net Expenses Total 2113.0006.5300 Stationery & Office Supp _ :k �.F °s Run Date: 20/04/11 10:43 AM 2011 BUDGET (3,000) 1,800 2,700 2,700 750 750 78,881 0 78,881 ���:�x �a� �3��i�a �?�� 2011 Current Budget Approved Final Council Support Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °!o CHGE. ACTUALS BUDGET 2011 2010 EXPENDITURES Salaries & Wages 250,843 262,203 261,527 998 262,525 0.38°/a Overtime 1,131 523 1,500 0 1;500 0.00% Employer Contributions 57,206 60,865 64,831 2,920 67,7�'S 4.�0°l0 Travel 110 48 500 0 S40 0.0�°l0 : Cellular Phones 0 78 0 650 65(J 0.00°la Telephones 6,519 5,511 5,822 (605) 5,217 (10.39°l0); Subscription & Publications 513 788 1,000 (500) 500 (50.t��°lo)'r Seminars & Education 1,315 330 750 (50) 700 (6.67%)' Insurance Premium 3,547 2,538 4,877 439 5,3'16 9.Of1°fo Ins. Deductible 300 0 0 0 0 0.00°fo = Recpt, Prom & Sp Events 2,627 8,775 8,500 (6,000) 2,500 (70.59°l0} Memberships 0 0 0 0 0 0.00°la Outside Agency Serv 0 0 0 0 0 O.�Q°!o Stationery & Office Supplies 6,689 6,528 6,000 (4,500) 1,500 4��.oa°lo)" Total EXPENDITURES 330,800 348,187 355,307 (6,648) 348,659 (1.87%)" Net 330,800 348,187 355,307 (6,648); 348,659 (1:87%} �; � 4� � ��� �� �� ����� 2011 Approved Final Background Information 2113 Council Support EXPEND{TURES 2113.0001.1100 Salaries & Wages Base Salaries and Wages 2113.0001.4200 Overtime 2113.0001.1400 Overtime Employee Benefits Total 2113.0001.1100 Salaries 8� Wages Run Date: 20/04/11 1:16 PM 2011 BUDGET 262,525 262.525 1,500 Total 2113.0001.1200 Overtime 1,500 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2113.0001.2110 Travel 67,751 Total 2113.0001.1400 Employee Benefits 67,751 Travel - for attendance at meetings, postal runs 2113.0001.2131 Cellular Phones Annual Blackberry Charges 2113.0001.2140 Telephones 500 Total 2113.0001.2110 Travel 500 Total 2113.0001.2131 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2113.0001.2220 Subscriptions & Publicati Municipal World (7) 650 650 5,217 Total 2113.0001.2140 Telephones 5,217 Reduced at the (Budget) Executive Committee Meeting - March 10, 2011. 2113.0001.2340 1,000 (500) Total 2113.0001.2220 Subscriptions 8� Publicati 500 Seminars & Education Management Course 700 Total 2113.0001.2340 Seminars & Education 700 2113.0001.2370 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 5,316 insured and higher replacement costs. Total 2113.0001.2370 Insurance Premium 5,316 2113.0001.2394 Recpt,Prom & Spec Events Catering cost for early Council meetings 2,500 Total 2113.0001.2394 Recpt,Prom & Spec Events 2,500 3�� i�4 `� �" ���� �� �������� 2011 Approved Final Background Information 2113 Council Support + 2113.0001.2395 Memberships 2113.0001.5300 Stationery & Office Supp Run Date: 20/04/11 1:16 PM 2011 BUDGET 0 General office supplies 1,500 Total 2113.0001.5300 Stationery 8� Office Supp 1,500 Total Expenses Total Revenues Net Expenses �,w. ,�,% _. �s 348,659 0 348,659 �� I CKE RI N �s1T BIC�NTENNIAL 20>> Off i ce of th e Chief Administrative Officer The Chief Administrative Officer (CAO) provides leadership to a staff of approximately 350 full-time and 330 part-time who are responsible for providing service delivery to our community. The CAO's Office has direct responsibility for 4 departments and the Divisions of Human Resources, Legal & Legislative Services (Legal, Council Secretariat, By-law, Animal Services), Fire Services and the Customer Care Centre. In this role, the CAO reviews and approves all recommendations made to Council and Committees of Council. The responsibilities of the CAO also include overseeing municipal operations and ensuring actions conform to Council approved directions, priorities and policies. Working collectively, to ensure consistent and quality service delivery to our community, while responding to the challenges of an ever-changing economic and social climate, applying the best practiees available is our key mandate. January 2011 ,,,,,,. irv r Y, 4� �� Administration Employee Complement 10 Non-Union FT 0 Non-Union PT 0 Union FT 2 Union PT Authorized by: Chief Administrative r Tt�e �orporatican of ��e C6ty, of Fickering O�ce of the Chief Administrative Officer Human Resources Division Employee Complement 6 Non-Union FT 0 Non-Union PT 0 Union FT 0 Union PT Legal & Legislative Services Division Employee Complement 7 Non-Union FT 0 Non-Union PT 13 Union FT � � 3 Union PT February 1, 2011 Employee Complement 29 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 111 Union Full-Time (UFT) 5 Union Part-Time (UPT) Fire Services Division Employee Complement 6 Non-Union FT 0 Non-Union PT 98 Union FT 0 Union PT Chart No. 2 �.,�;h n�rv° y� Ctr.f o¢� T�e ��rpo�at��r� �f the �ity of P6�kering Office of the Chie# Administrative Officer � Administration Authorized by: Chief Administrative Officer (1-NUF� Manager, Customer & Administrative Services (1-NUFT) Coordinator, Public Affairs (1-NUF� Executive Assistant, Mayor (1-NUF� Executive Assistant, Council (2-NUFT) Chief Administrative Officer Employee Complement 10 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 0 Union Full-Time (UFT) 2 Union Part-Time (UPT) Administrative Assistant II (1-NUF� Supervisor, Customer Care Customer Care Representative ' (2-NUF� January 1, 2011 (1-NUF'n Information Clerk, Customer Care (2-UPT) Chart No. 2 (a) �;,,�h �.:b CL� O� Coordinator, Health & � Safety (1-NUFT) Authorized by: Chief Administrative Officer The Corporation c�fi #he City of Pickering Office of the Chief Administrative Officer Human Resources Division Chief Administrative Officer Division Head, Human Resources (1-NUFT) Human Resources Assistant (1-NUFT) Coordinator, Human Resources (1-NUFT) Employee Complement 6 Non-Union Full-Time (NUFT) Employment & Compensation Specialist (1-NUFT) February 1, 2011 Human Resources Associate, Recruitment (1-NUFT) Chart No. 2 (b) C�r,� o¢► , Th� CQCpora`��an c�� the Ci�t�► c�f Pickering - Office of the Chief Administrative Officer Legal & Legislative Services Division ' Committee Coordinator i�_wui Supervisor, Animal Services ' (1-NUFT1 R�'^'" �Animal Services Officer x�,,;,, Auth�ri�PC� hv- ',Animal Services Officer (1-U Chief Administrative Officer City Solicitor City Clerk ( (1-NU anager, By-law Enforcement Services Ghiet Admmistrative Utticer (1-NUFTj Municipal Law Enforcement � Officer II Municipal Law Enforcement Officer I (1-UF Parking Control Officer cz-u� + � First Attendance Facilitator t�-u February 1, 2011 Employee Complement 7 Non=Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 13 Union Full-Time (UFT) 3 Union Part-Time (UPT} . Legal & Legislative Services Assistant (1-NUFT) Deputy Clerk Coordinator, Records & Elections (1-NU Administration Clerk II c�_� Clerk Administration (z-u�r> Printroom Clerk (1-UF� Mailroom Clerk Chart No. 2 (c) ; '"r, F�i��ji �t� o¢� � Coordinator, Fire Services Administration Authorized by: c;niet Hamin Th� Corporat��ra �a� �he City of �'ickering O�ce o� the Chie� Administrative Officer Fire Services Division Chief Administrative Officer Fire Chief ' Administrative Assistant I (1-NU Deputy Fire Chief, Operations (1-NUF� , � Captain „ Firefighter I I liC 1 Platoon Chief �a-uFr� Dispatcher (2-UFTI (1-NUFT) Secretary . (1 Employee Complement 6 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 98 Union Full-Time (UFT) 0 Union Part-Time (UPT) Deputy Fire Chief, Training & Fire Prevention (1-NU Chief Training Officer c�-uFr� Training Officer ��-U� February 1, 2011 Chief Fire Prevention Officer (1-UFT) Fire Prevention Officer (1-UF Fire Inspector Chart No. 2 (d) ���� �� �€�k���r�� 2011 Current Budget Administration (Without Fire Services) Run Date: 20/04111 3:36 PM 2009 2010 2010 ACTUALS YTD APPROVE INC./DE BUDGf °/a GHGE ACTUALS BUDGE 2631 201fl' EXPENDITURES Salaries & Wages 2,537,056 2,501,824 2,596,665 (147,524) 2,449,14"{ (�.68°l0); Overtime 14,478 16,186 28,950 (6,950) 22,OflD ,(24.0'4%),; Employer Contributions 513,127 537,265 544,235 29,567 573;8t�2 5.4310 Employee Recognition & Appreciai 27,114 22,766 35,250 (2,000) 33,250 (5.67°foj, Conferences 852 503 1,000 2,000 3,OtIQ 2UO.OQ% '° Uniforms 6,247 5,465 6,000 5,000 11;QOQ $3.33°l0 Travel 15,300 11,080 15,850 (950) 14,940 (5.99°fo} Postage 98,294 117,983 128,000 (15,000) 113,OOa (11.72%) Freight, Express & Cartage 3,638 3,726 4,000 0 4;000 O.Qt�°f9 Cellular Phones 10,001 10,790 14,840 (4,740) 10;1fl0 (31.94%); Telephones 44,135 46,415 42,984 (5,455) 37;a29 (12.69°fo) Advertising 11,046 6,238 21,600 (1,000) 2U;604 (4.63°�a), Subscription & Publications 5,281 4,795 6,940 350 7;29(l 5.04°!a Legal Services ' 0� 0 0 0 � Q.QO°lu ' Seminars & Education 16,317 9,858 16,850 6,100 22,950 36.20°f Corporate Training 23,625 � 27,196 32,000 0 32,000 Q.O�% Purch PrntingBroch/News Ltr 0 0 500 (500) 4 '(140.{�0°l0}: Insurance Premium 29,730 33,989 33,670 2,712 36,382 8.05�'l0 ' Ins. Deductible 4,363 3,175 2,000 0 2,Ofl0 �.t�0°lo Consulting & Professional 144,376 119,042 134,400 76,400 210;80� 56.85% Recpt, Prom & Sp Events 9,063 7,006 7,850 1,550 9,40(I 'l9.75°l0 Memberships 6,124 6,077 6,530 570 7,1Q0 8.73% Photo, Mapping, Printing 607 985 1,800 (150) 1;650 {$.33°10}; Outside Agency Serv 157,761 132,587 132,500 5,020 137,52Q 3.79°!0 Veh - Repairs & Maintenance 13,082 11,781 11,800 0 11,8{30 0.00"l0` Misc Equip Repairs 0 0 0 0 D Q.�O°!o " Building Rentals 0 250 1,000 (1,000) ' 0 ,(10Q.OQ°loj Rental Misc Equip 0 74,590 120,000 (120,000) 0 (1d4.00°!Q)' Stationery & Office Supplies 22,471 45,028 48,050 (28,550) '(9,500 (�9.42°l0)' Printing Supplies 117,476 112,554 120,000 0 120,000 O.QO°Io Forms 6,243 4,577 5,000 5,000 10,QaQ 100.00°fa Program Supplies 640 759 0 750 750 0.00°fo Educational/Promotional Materials 0 906 1,000 0 1;D00 O.dQ% Workplace Accommodations 1,246 527 2,000 (1,500) 'S0� ', (�5.00°l0}; Gas, Oil Tires 21,427 20,669 21,840 0 21,$4Q Q.f}t3°lo : Supplies & Tools 3,864 4,267 5,800 (300) 5,5(�0 (5,17°la) Shop Supplies 0 5,823 5,000 0 $,40Q O.OU°10 Parking - MOT 52,961 58,169 50,000 10,000 60,Oa0 ZQ.QO% }�?;�; ���� �� ���:k�r��� 2011 Current Budget Administration (Without Fire Services) Run Date: 20/04/11 3:36 PM 2009 2010 2010 ACTUALS YTD APPROVE INC./DE BUDGE °� CI+iGE ACTUALS BUDGE 2011 2010 Livestock Killed 1,821 1,300 2,500 (500) 2;a0fl '�; (2Q.04%) Total EXPENDITURES 3,919,766 3,966,151 4,211,404 (191,100) 4,020,3Q4 (4.54°/a} REVENUES Sale of Services-Administration (69,355) (70,351) (60,000) (5,000) �f�5,000} 8.33% = Sale of Services - Legal (740) (410) (500) 0 (500j ' O.UO°fo- Fines-Prosecutions 0 0 0 0 ' p 0,(}0°/a Lic. & Per-Business (173,355) (165,190) (175,000) 5,000 ; {170,00�} (2.86°1g�' Lic. & Per-Amusement (102,486) (105,424) (125:000) 15,000 ' {110,00�j (12.Qp°lo) Lic. & Per-Taxi (34,654) (32,788) (35,000) 0 (3�,000) ' 0,00°l0 ; Fines (661,972) (739,997) (675,100) (25,400) , (70Q,5d0) 3_76°fo Licences (95,685) (73,155) (87,000) 0 (87,000} 0_00°la Licenses & Permits-Marriage (22,996) (24,444) (18,700) (1,300) (2Q,Q00� 6,95°l0 Adoptions (15,420) (15,342) (11,000) 0 {1'1,OOCl� 0.00°la' Impound Fees (4,899) (4,110) (4,000) 0 (4,OOQ) �.OQ°lu " Service Fees (1,180) (1,725) (1,300) 0 (1,30�} O.OQ°lo ' Programs (535) (155) (2,000) 2,000 ' 0 '; (104.00°l4) Donations 0 (346) 0 0 0 0_QO°l ' Ont. Specific Grants (1,821) (1,300) (2,500) 500 (2,000} �20.Q0°1o): OtherAgency Grts (4,815) (5,185) 0 0 0 0.0(i°fo Transferfrom Reserve 0 0 (280,000) 280,000 0 (1�?0.00°l0)' Transferfrom Reserve Fund (22,000) (27,196) 0 0 " 0 0.00°l0 Other Revenue (489) (882) 0 (800) (80�} O.flO% Other Misc Revenue (18,641) (12,748) (33,000) 0 (33,000} d.fl0°fo ' Misc Income 0 0 0 0 0 �.QO°!o Miscellaneous Revenue (397) 0 0 0 ` Q 0.00% Total REVENUES (1,231,440) (1,280,748) (1,510,100) 270,000 (1,24Q10�) (17.88°l0} Net 2,688,326 2,685,403 2,701,304 78,900 2,780,204 2.92%' �� CITY OF PICKERING 2011 ADMINISTRATION DEPARTMENT (Without Fire Division) Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1700 Employee Recognition 1800 Conferences 1900 Uniforms 2110 Travel 2121 Postage 2131 Cell Phones 2140 Telephones 2210 Advertising 2340 Seminars 2365 Purchased Printing 2370 Insurance Premium 2392 Consulting 2394 Receptions SUMMARY OF MAJOR INCREASES/(DECREASES) Amount ($147,524) (6,950) 29,567 (2,000) 2,000 5,000 (950) (15,000) (4,740) (5,455) (1,000) 6,100 (500) 2,712 76,400 1,550 Explanation Decrease in salaries are due to the following: reduction in lawyer salary to reflect use of legal consultants and staffing resources not required for an election this year. The 2010 election required additional staffing resources that are not required for 2011. Increase in benefits mainly due to increase in OMERS rates. Decrease reflects 2010 year-to-date actuals and planned activity for this year. Conferences account adjusted to 2009 funding level. Increase primarily due to inclusion of vests -(Health & Safety) Decrease reflects 2010 estimated actuals. Decrease is due to removal of costs for the 2010 election. Decrease reflects 2010 estimated actuals Annual review of monthly line charges and renegotiation of contract translates into lower costs. Decrease reflects 2010 estimated actuals. Increase of $3,000 in By-Law due to Workplace Violence Legislation and to reflect 2010 actuals & corporate commitment to employee development. Decrease reflects the elimination of the election function. Increase is attributable to higher replacement value insured assets. Increase is mainly due to hiring of legal resources and this cost has been offset by reduction in City lawyer salaries and benefits. To reflect 2010 actuals ��; �� CITY OF PICKERING 2011 ADMINISTRATION DEPARTMENT (Without Fire Division) Item 2395 Memberships 2399 Outside Agency Serv 2635 Building Rentals 2678 Rentals Misc Equip 5300 Office Supplies 5302 Forms 5320 Program Supplies 5390 Workplace Accomo. 6000 Parking MOT 7181 Livestock Killed SUMMARY OF MAJOR INCREASESI(DECREASES) Amount $ 570 5,020 (1,000) (120, 000 ) (28,550) 5,000 750 (1,500) 10,000 500) TOTAL ($191,100) Explanation Increase due to additional $350 AMCT Memberships Increase to cover shelter lease agreement. This expense was related to the 2010 election. Electronic ballot machines are not required for 2011. Decrease reflects the removal of election costs for 2011. Increase to purchase parking ticket rolls to issue parking ticket To reflect training supplies - previously included in 2394 Decrease reflects 2010 estimated actuals. Increase reflects 2010 estimated actuals. Decrease reflects 2010 estimated actuals. -� @, � ,: �� CITY OF PICKERING 2011 ADMINISTRATION DEPARTMENT (Without Fire Services Division) SUMMARY OF MAJOR INCREASES/(DEC REVENUE (INCREASES) /DECREASES Item 1411 Sale of Services 1512 Lic & Permits 1513 Lic & Lotteries 1519 Lic & Marriages 1520 Fines - Parking 1573 Prg. Obedience Class 1623 Ont. Specific Grts. 1910 Tsfr from Election Res 9990 Other Revenue TOTAL Amount (5,000) 5,00� 15,000 (1,300) (25,400) 2,000 .�� 280,000 (800) $ 270,000 Explanation Increase in revenue reflects 2010 estimated actuals. Decrease in revenue reflects 2010 estimated actuals. Decrease in revenue reflects 2010 estimated actuals. Increase in revenue reflects 2010 estimated actuals. Increase in revenue reflects 2010 estimated actuals. Not enough interest - Program no longer offered. Fewer government grants available for 2011: Election funding not required for 2011. To reflect telephone/ internet line for Service Canada. ;6 i� �i�� �� �����r��a�� 2011 Current Budget Approved Final C.A.O. Office Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °!o CHGE. ' ACTUALS BUDGET 2011 2010 EXPENDITURES Sataries & Wages 456,234 416,820 450,413 (105,809) 344�6(}4 (23.49°l0} Overtime 0 0 250 0 '25fl 0.00% Employer Contributions 63,808 77,357 68,230 5,553 73,783 8.14°Io'` Conferences (128) 139 0 2,000 2,000 0.00°l0 ; Travel 11,089 8,920 11,050 0 11;050 0.�0°/a P Cellular Phones 1,000 1,966 1,200 400 1r600 33.33% Telephones 5,540 5,785 4,752 (463) 4,289 (9.74°la) Advertising 0 0 0 0 0 0.00°lu ; Subscription & Publications 461 427 400 0 4Q0 d.00°fo Seminars & Education 229 0 0 1,000 1,QQ0 O.QO°l " Insurance Premium 3,409 3,999 3,538 0 3,538 0.00°tn ' Consulting & Professional 0 575 2,500 1,000 3,500 4Q.00°!0. Recpt, Prom & Sp Events 4,047 2,490 2,500 1,500 4;000 60.00% Memberships 1,298 831 1,030 220 1,25� 2"l.36°fo Photo, Mapping, Printing 0 0 0 350 35Q 0.00%' Outside Agency Serv 0 0 0 0 0 O.Qf3°lo Rental Misc Equip 0 0 0 0 (} O.QO°fo Stationery & Office Supplies 1,780 1,838 1,500 0 1,500 O.OQ% r' Forms 0 0 0 0 ' 0 6.OQ°fo ` Supplies & Tools 0 0 0 0 0 0.00°l0" Totat EXPENDITURES 548,767 521,147 547,363 (94,249) 453;'114 {i7.22°fo); Net 548,767 521,147 547,363 (94,249); 453,114 ' (17.22%} �� � � =� ����� �� �� ����� 2011 Approved Final Background Information 2121 C.A.O. Office EXPENDITURES 2121.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of (1) staff to HR 2139 2121.1200.0000 Overtime Run Date: 20I04/11 1:16 PM 2011 BUDGET 406,208 (61,604) Total 2121.1100.0000 Salaries 8� Wages 344,604 To meet service level / workload commitments Total 2121.1200.0000 Overtime 2121.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of (1) staff to HR results in a reduction in benefit costs Total 2121.1400.0000 Employer Contributions 2121.1800.0000 Conferences Topical Conference (ie, AMO) - CAO Service Delivery Officials Conf. Mgr Total 2121.1800.0000 Conferences 2121.2110.0000 Travel Car allowance -$900 per month - CAO Mileage for staff associated with CAO Office Total 2121.2110.0000 Travel 2121.2131.0000 Cellular Phones Annual Blackberry Charges - CAO Annual Blackberry Charges - Manager, Customer & Admin. Services 2121.2140.0000 Telephones 250 250 91,289 (17,506) 73,783 1,500 500 2,000 10,800 250 11,050 •1� 700 Total 2121.2131.0000 Cellular Phones 1,600 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2121.2220.0000 Subscriptions & Publicati Reference materials, journals and reports I � •� Total 2121.2140.0000 Telephones 4,289 Total 2121.2220.0000 Subscriptions 8� Publicati 2121.2340.0000 Seminars & Education Topical Seminars - (Admin. Assistant & Manager) ;� f� � � =� �ee ��� �11 1,000 2121 C.A.O. Office ���� �� ������� 2011 Approved Final Background information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2121.2340.0000 Seminars & Education 1,000 2121.2370.00p0 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 3,538 insured and higher repiacement costs. Total 2121.2370.0000 Insurance Premium 3,538 2121.2392.0000 Consulting & Professional Consulting for various projects 3,500 Total 2121.2392.0000 Consulting & Professional 3,500 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations 4,000 Total 2121.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 4,000 2121.2395.0000 Memberships , Professional Engineers (PEO) - CAO Municipal Engineers Association (MEA) - CAO Ontario Municipal Administrators (CAO) OMMI (CAO & Mgr. Customer & Admin. Services) AMCTO - (Mgr. Customer & Admin. Services) Municipal Service Delivery Officials (Mgr. Customer & Admin Services) Total 2121.2395.0000 Memberships 2121.2396.0000 Photo,Mapping,Printing To cover various printing/framing requests Total 2121.2396.0000 Photo,Mapping,Printing 2121.5300.0000 Stationery & Office Suppl General office supplies Total Expenses Total Revenues Net Expenses 250 100 100 200 350 250 1.250 350 350 1,500 Total 2121.5300.0000 Stationery & Office Suppl 1,500 453,114 C 453,114 ���� �� ���������� 2011 Current Budget Approved Final Customer Care Centre Run Date: 20/04I11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. ' ACTUALS BUDGET 2011 ' ' 2410 EXPENDITURES Salaries & Wages 234,473 247,838 241,738 4,459 246,197 1.84°/a Overtime 671 0 750 (250) 50p (33.33%) Employer Contributions 44,567 52,262 55,075 1,470 56�545 2.67°l0 - Conferences 0 364 0 500 50ti 0.0�°!0 Travel 127 58 500 0 50Q O.OQ°!o Cellular Phones 48 0 0 0 0 0.00°10 ' Telephones 17,023 19,054 20,010 (3,463) 96,547 (17.31°to}; Subscription & Publications 0 0 200 0 '200 O.flO°fo ' Seminars & Education 276 382 750 250 1,0�0 33.33% Insurance Premium 2,043 2,405 1,971 177 2',148 8.98%' Consulting & Professionai 12,329 0 0 0 0 O.f�Q°lo Recpt, Prom & Sp Events 713 � 189 500 300 $00 60.00% Memberships 0 0 0 0 Q 0.00°l0 ` Photo, Mapping, Printing 607 985 1,500 (500) 1;O�Q (33.33°Jo}; Outside Agency Serv 0 0 0 0 0 a.0�°l0 Veh - Repairs & Maintenance 0 0 0 0 0 0.00°To ' Rental Misc Equip 0 0 0 0 0 0.04°fo : Stationery & Office Supplies 1,209 963 1,000 200 1;2QtJ 20.00°!0 ' Program Supplies 640 759 0 750 750 0.00%' Total EXPENDITURES 314,726 325,259 323,994 3,893 327,887 1.20% REVENUES Other Revenue (489) (882) 0 (800) (800} O.Dt3°fo ' Total REVENUES (489) (882) 0 (800) (800} 0.00°!a Net 314,237 324,377 323,994 3,093 ` 327,087 = 0.95°fo -�a "� f k � �a s`. �c �9 1 Approved Final Background Information 2129 Customer Care Centre EXPENDITURES 2129.1100.0000 Salaries & Wages 2129.1200.0000 Salaries & Wages Overtime Total 2129.1100.0000 Salaries 8� Wages To meet service level / workload commitments 2129.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 246,197 246,197 500 Total 2129.1200.0000 Overtime 500 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2129.1800.0000 Conferences 56,545 Total 2129.1400.0000 Employer Contributions 56,545 Service Delivery Officials Conference - Supervisor, Customer Care Total 2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage Total 2129.2110.0000 Travel 2129.2140.0000 Telephones Includes monthly, fong distance and language line services Tigertel-After hours answering service (Operations, Animal Services, By-law & Customer Care) 2129.2220.0000 Subscriptions & Publicati Reference material - training, publications .�� 500 500 500 4,427 12,120 Total 2129.2140.0000 Telephones 16,547 Total 2129.2220.0000 Subscriptions 8� Publicati 2129.2340.0000 Seminars & Education Leadership Training Total 2129.2340.0000 Seminars 8� Education 2129.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2129.2370.0000 Insurance Premium 2129.2392.0000 Consutting & Professional 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen To cover various promotional items � -� � �.�� 200 200 1,000 1,000 2,148 2,148 0 800 ���� �� �������� 2011 Approved Final Background Information 2129 Customer Care Centre Total 2129.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2129.2396.0000 Photo,Mapping,Printing Printing of internal / external promotional pieces Total 2129.2396.0000 Photo,Mapping,Printing 2129.5300.0000 Stationery & Office Suppl General office supplies including cost of toners 2129.5320.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 800 1,000 1,000 1,200 Total 2129.5300.0000 Stationery & Office Suppl 1,200 Program Supplies To cover training supplies Total Expenses REVENUES 2129.9990.0000 Total 2129.5320.0000 Program Supplies Miscellaneous Revenue Service Canada internet usage Total Revenues Net Expenses Total 2129.9990.0000 Miscellaneous Revenue , f_, ,� � �� � 750 750 327,887 (800) :�� (800) 327,087 ����� �� ������e���� 2011 Current Budget Approved Finai Human Resources Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET `% CHGE. ACTUALS BUDGET ' 2011 : 2010 EXPENDITURES Salaries & Wages 310,866 337,642 319,241 76,699 395,94f} 24.03°!0 ' Overtime 817 535 1,000 1,300 2,300 130.OQ%' Employer Contributions 67,70� 72,214 70,866 22,891 93;757 32.30%` Employee Recognition & Appreciai 27,114 22,766 35,250 (2,000) 33,2�0 (5.67°loj' Travel 335 0 300 0 30(i 0.00%; Cellular Phones 326 264 0 250 250 0.00% Telephones 3,562 3,642 3,071 (315) 2,756 (10.26%j Advertising 10,306 5,838 20,000 0 20;OOq Q.OQ°!a ' Seminars & Education 4,304 1,770 3,000 3,900 6,90Q 13Q.40% Insurance Premium 3,377 3,940 3,774 339 4;113 8.98% " Consulting & Professional 65,992 54,136 76;300 0 76,300 O.DO% Recpt, Prom & Sp Events 2,259 1,869 1,500 0 1,500 0.00°/a ; Memberships 965 1,103 1,040 0 1,t144 Q.�Q%; Photo, Mapping, Printing 0 0 300 0 300 Q.00% Stationery & Office Supplies 1,516 1,433 2,000 0 2�QOQ 0.�0°10 Forms 0 0 0 0 0 0.00°la ; Supplies & Tools 0 0 0 0 0 0.00°!0 Total EXPENDITURES 499,439 507,152 537,642 103,064 640,706 19.17°10 REVENUES Miscellaneous Revenue (397) 0 0 0 0 0.00% Total REVENUES (397) 0 0 0 0 0.00°l0 ` Net 499,042 507,152 537,642 103,064 � 640,706 19.17°fo ,� ¢v � ��� �� ������� 2011 Approved Final Background Information 2139 Human Resources EXPENDITURES 2139.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of (1) staff from CAO Office 2121 2139.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 334,336 61,604 Total 2139.1100.0000 Salaries 8� Wages 395,940 To meet service levei / workload commitments 2139.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP provided benefits such as dental and optical Total 2139.1200.0000 Overtime EI., EHT., ) and employer Transfer of (1) staff from HR results in a increase in benefit costs Total 2139.1400.0000 Employer Contributions 2139.1700.0000 Employee Recog'n & Apprec Annual BBQ & Christmas Party Retirements 5 @ $350 - Union Affiliated Retirements 5 @ $700 - Non - Union Employee Recognition Program Awards 2139.2110.0000 Travel Parking and mileage 2,300 2.300 76,251 17,506 93.757 8,000 1,750 3,500 20,000 Totai 2139.1700.0000 Employee Recog'n 8� Apprec 33,250 Total 2139.2110.0000 Travel 2139.2131.0000 Celiular Phones Cell phone - Division Head, Human Resources Total 2139.2131.0000 Cellular Phones 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2139.2140.0000 Telephones 2139.2210.0000 Advertising Funds ailocated for possible retirements, turnover of staff and advertising cost increases Total 2139.2210.0000 Advertising 2139.2340.0000 Seminars & Education _ t.,. . r� �:, � � 300 300 250 250 2,756 2,756 20,000 20,000 ��� �� �������� 2011 Approved Final Background Information 2139 Human Resources Training H.R. Staff to maintain knowledge of new legislative requirements and emerging HR issues Employee education assistance under Policy (HUR 160) Corporate Training Total 2139.2340.0000 Seminars 8� Education 2139.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2139.2370.0000 Insurance Premium 2139.2392.0000 Consulting & Professional Employee & Family Assistance Program (Council Resolution 441/97) Pre-employment Medicals (City Policy HUR-040) + Retainer Fee) Pre-employment Criminal Reference Checks (City Policy HUR-040) Ongoing legal advice (account shared by CAO/HR re: Admin/Corp/personnel matters) Requested Medical Certificates Firefighter Fitness Tesfs Attendance Management Consultant (to convert AAMS to INFOHR) 2139.2394.0000 Total 2139.2392.0000 Gonsulting & Professional Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences Total 2139.2394.0000 Recpt,Prorn. & Sp.Ev.,Gen 2139.2395.0000 Memberships HRPAO (Manager, Human Resources) HRPAO (Coordinator, Human Resources) HRPAO (Employment & Compensation Specialist) 2139.2396.0000 Misc. Printing 2139.5300.0000 Total 2139.2395.0000 Memberships Photo, mapping printing Total 2139.2396.0000 Photo, mapping printing Stationery & Office Suppl General office supplies Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 2,000 3,400 6,900 4,113 4.113 27,000 4,000 3,000 30,000 2,000 300 10,000 76,300 1,500 1,500 300 320 420 1,040 300 300 2,000 Total 2139.5300.0000 Stationery & Office Suppl 2,000 _ �. � : �.� ,,. nn y i 2139 Human Resources Total Expenses Total Revenues Net Expenses ��� �� �� ����� 2011 Approved Final Background Information � ..� �, ���_�� Run Date: 20/04/11 1:16 PM 2011 BUDGET 640,706 .�, �;�t� �°�� �����:r��,� 2011 Current Budget Approved Final Health 8� Safety Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °lo CHGE. < ACTUALS BUDGET 2011 ' 2010 EXPENDITURES Salaries & Wages 72,962 77,596 75,943 190 76,133 f}.2�%. Overtime 1,145 471 600 0 6�Q 0.00°l0 ' Employer Contributions 16,542 17,379 17,599 826 18,425 4.69°l0 Conferences 0 0 0 0 0 Q.00%' Travel 243 500 500 0 500 O.QO°lo Cellular Phones 262 264 0 250 250 0.00°!a - Telephones 705 1,655 610 (70) 540 ;(11.48%�; Seminars & Education 2,395 209 1,500 500 2,000 33.33% Corporate Training 23,625 27,196 32,000 0 32,OQ0 �.OQ°lo' Insurance Premium 929 941 940 85 1;025 9.04% Consulting & Professional 600 600 600 (600) 0 (10Q:0�°l0), Memberships 289 325 400 0 400 0.04°!a' Outside Agency Serv 0 0 0 0 ` Q D.00% Rental Misc Equip 0 0 0 0 ' 0 0.00%,, Stationery & Office Supplies 719 60 300 0 300 0.00°10 Educational/Promotional Materials 0 906 1,000 0 1,OOU 0.00%; WorkplaceAccommodations 1,246 527 2,000 (1,500) 50Q '{75.00°!0), Total EXPENDITURES 121,662 128,629 133,992 (319) 133,673 , (0.24°1a) REVENUES Transfer from Reserve Fund (22,000) (27,196) 0 0 ' 0 0.00°!0 ' Other Misc Revenue 0 0 (32,000) 0 (32,00t1) O.QO°!o Total REVENUES (22,000) (27,196) (32,000) 0 (32,000) 0.00°!0' Net 99,662 101,433 101,992 (319) � 101,673 (0.31°loj'r � `r'� � ��� � ������� 2011 Approved Final Background information 2141 Health & Safety EXPENDITURES 2141.1100.0000 Salaries & Wages Base Salaries & Wages Total 2141.1100.0000 Salaries & Wages 2141.1200.0000 Overtime To meet service level/workload commitments 2141.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 76,133 76.133 .�� Total 2141.1200.0000 Overtime 600 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2141.2110.0000 Travel Parking and mileage 2141.2131.0000 Cellular Phones 18,425 Total 2141.1400.0000 Employer Contributions 18,425 Total 2141.2110.0000 Travel Cell phone - Co-ordinator, Health & Safety Total 2141.2131.0000 Cellular Phones 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2141.2140.0000 Telephones 2141.2340.0000 Seminars & Education Education Assistance Total 2141.2340.0000 Seminars 8 Education 2141.2341.0000 Corporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure includes: in-house training, external trainers, safety supplies inclusive of food and beverage. Program funded from the WSIB reserve. 500 500 250 250 540 540 2,000 2,000 32,000 Total 2141.2341.0000 Corporate Training 32,000 2141.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2141.2370.0000 Insurance Premium 2141.2392.0000 Consulting & Professional 2141.2395.0000 Memberships , � _ a, ,� :� �� 1,025 1,02 � ��� �� ����������� 2011 Approved Final Background Information 2141 Health & Safety HRPAO Membership Totai 2141.2395.0000 Memberships 2141.5300.0000 Stationery & Office Suppl General office supplies Total 2141.5300.0000 Stationery & Office Suppl 2141.5380.0000 Educational Material Training & Educational Material Total 2141.5380.0000 Educational Material 2141.5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured workers) Total 2141.5390.0000 Workplace Accommodation Total Expenses REVENUES 2141.9990.0000 Other Revenues Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total Revenues Net Expenses Total 2141.9990.0000 Other Revenues ���. Run Date: 20/04/11 1:16 PM 2011 BUDGET 400 400 300 300 1,000 1,000 .�� 500 133,673 (32,000) (32,000) (32,000) 101,673 �"::��� ��� '�;�;�;c-��������� 2011 Current Budget Approved Final Legal 8� Legislative Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. 6UDGET '°10 CHGE " ACTUALS BUDGET ; 2011 . 2010 EXPENDITURES Salaries & Wages 198,686 120,952 205,351 (60,527) 144;824 (29.47°!0); Overtime 134 235 0 0 0 Q.00% Employer Contributions 36,049 24,719 41,757 (12,843) 28,914 (3Q.76%), Conferences 0 0 0 0 0 Q.00°Jo Travel 753 466 900 0 '900 Q.00°l0 Cellular Phones 752 598 800 0 800 0;00°Io ': Telephones 2,336 2,207 2,061 (251) 1,810 (12.18°/a} Subscription & Pubiications 3,474 3,718 4,440 0 4;440 0.00°/Q Legal Services 0 0 0 0 0 O.nO% Seminars & Education 1,162 716 2,000 0 2,OOQ 0.00°fo , Insurance Premium 1,880 2,266 2,244 202 2;446 9.00% Consulting & Professional 53,953 63,731 55,000 76,000 131;000 138.'18% : Recpt, Prom & Sp Events 607 I 372 850 0 850 0.00°/u' Memberships 2,363 ' 2,534 3,000 0 3x00Q QOQ% Outside Agency Serv 0 0 0 0 a 0.00°l0 ` Rental Misc Equip 0 0 0 0 0 0.00% Stationery & O�ce Supplies 1,564 993 1,500 0 1;500 0.00°fo Supplies & Tools 0 0 0 0 0 b.00°!0 '' Total EXPENDITURES 303,713 223,507 319,903 2,581 322;484 0.$1°l0 REVENUES Sale of Services - Legal (740) (410) (500) 0 (500) Q00°!o Misc Income 0 0 0 0 0 O.a(3% Total REVENUES (740) (410) (500) 0 (500) O.QQ% Net 302,973 223,097 319,403 2,581 ; 321,984 0;81°Io' �'� � ���� ��� �� ����� 2011 Approved Final Background Information 2125 Legal & Legislative Services EXPENDITURES 2125.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of funding to consulting account to reflect the temporary use of external legal resources until a lawyer has been hired. Total 2125.1100.0000 Salaries 8� Wages 2125.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Reduction of benefits associated with delayed hiring of City lawyer 2125.2110.0000 Travel Parking and mileage 2125.2131.0000 Cellular Phones Cellular Phone Charges 2125.2140.0000 Telephones Run Date: 20/04/11 1:16 PM 2011 BUDGET 205,824 (61,000) . .�:�! 43,914 (15,000) Total 2125.1400.0000 Employer Contributions 28,914 Total 2125.2110.0000 Travel Total 2125.2131.0000 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2125.2220.0000 Subscriptions & Publicati 2009 LexisNexis @ 192 per month Canada Law Book Reference material, journals and reports Miscellaneous 2125.2340.0000 900 900 800 800 1,810 Total 2125.2140.0000 Telephones 1,810 2,304 80 1,750 306 Total 2125.2220.0000 Subscriptions 8� Publicati 4,440 Seminars & Education Topical Seminar - City Solicitor Topical Seminar - Legal Services Assistant Total 2125.2340.0000 Seminars 8� Education 2125.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacernent costs. � n :_ _ , �: ,� ,� �� 1,500 500 2,000 2,446 ����� �� " �� ����� 2011 Approved Finai Background Information 2125 Legal & Legislative Services Run Date: 20I04l11 1:16 PM 2011 BUDGET Total 2125.2370.0000 Insurance Premium 2,446 2125.2392.0000 Consulting & Professional Contract services - POA enforcement General Legal matters Temporary External legal resources 2125.2394.0000 General Meetings 2125.2395.0000 50,000 5,000 76,000 Total 2125.2392.0000' Consulting 8� Professional 131,000 Recpt, Prom&Sp Ev, Gen Memberships Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General Law Society Memberships Total 2125.2395.0000 Memberships 2125.5300.0000 Stationery & Office Suppl General office supplies - toners, preparation for appeals Total Expenses REVENUES 1413.0000.0000 : � : � 3,000 3,000 1,500 Total 2125.5300.0000 Stationery & Office Suppl 1,500 SALE OF SERVICES - LEGAL Notarizing Documents Total Revenues Net Expenses 322,484 (500) Total 1413.0000.0000 SALE OF SERVICES - LEGAL (500) ,� ,.� ;� ��r; (500) 321, 984 �����A �� ���������� 2011 Current Budget Approved Final Clerks Office Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INCJDEC. 6UDGET i°lo CHGE. ACTUALS BUDGET 2011 2010 EXPENDITURES Salaries & Wages 398,675 339,152 330,043 20,008 350,051 6.06°l0 ; Overtime 1,326 2,683 1,500 0 1,500 Q.00% EmployerContributions 95,409 82,169 85,900 277 86,'1?7 0.32% Conferences 980 0 1,000 (500) 500 (50.0Q%)' Travel 1,200 511 1,000 (750) 250 (75.Q0%}' Cellular Phones 983 928 840 (40) 80Q ' (4.76%)' Telephones 5,407 4,893 4,712 (848) 3,864 (18.00°!0}` Subscription & Publications 1,026 187 � 1,500 0 '1,500 Q.00°l0 Seminars & Education 1,738 750 2,500 (1,000) 1,500 (40.00°!0) Insurance Premium 3,454 3,585 3,273 295 3,568 9.Q1°l ` Consulting & Professional 1,723 0 0 0 0 0.00°fo Recpt, Prom & Sp Events 1,356 368 500 (250) 250 ,(aQ.00%); Memberships 740 640 350 0 350 0.00°1a Photo, Mapping, Printing 0 0 0 0 `' Q O.OQ%'' Outside Agency Serv 0 0 0 0 0 0_00% Stationery & Office Supplies 5,201 4,634 4,000 0 4,000 0.00°!0 Forms 0 0 0 0 0 0.00°(0 '` Total EXPENDITURES 519,218 440,500 437,118 17,192 454,310 3.93°10 REVENUES Sale of Services-Administration (69,355) (70,351) (60,000) (5,000) (65,�Q0} 8.33°fo Lic. & Per-Amusement (102,486) (105,424) (125,000) 15,000 (110,000) ' (12.OQ°/a}; Licenses & Permits-Marriage (22,996) (24,444) (18,700) (1,300) (20,Q00} 6.95% Totai REVENUES (194,837) (200,219) (203,700) 8,700 ' (195,000� ` (4.27a/oj' Net 324,381 240,281 233,418 25,892 259,310 11.09% � _ �t .,� ..� :.?' ��� �� �������� 2011 Approved Final Background Information 2122 Clerks Office EXPENDITURES 2122.1100.0000 Salaries & Wages Base Salaries & Wages Temporary assignment - 4 months 2122.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 334,051 16,000 Total 2122.1100.0000 Salaries 8� Wages 350,051 To meet service level/ workload commitments and Boards and Committees Total 2122.1200.0000 Overtime 2122.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefits related with Temporary assignment Total 2122.1400.0000 Employer Contributions 2122.1800.0000 Conferences AMCTO Conference Clerk in Toronto Total 2122.1800.0000 Conferences 2122.2110.0000 Travel Clerk/Deputy - Parking and mileage, Election mileage 2122.2131.0000 Cellular Phones Pager for City Clerk and Cell Phone 2122.2140.0000 Telephones Total 2122.2110.0000 Travel 1,500 1, 500 84,986 1,191 86,177 500 500 250 250 800 Total 2122.2131.0000 Cellular Phones 800 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrade Total 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education Business related workshops and seminars for staff education and development Total 2122.2340.0000 Seminars 8� Education 2122.2370.0000 Insurance Premium '��� ��- 3,864 3,864 1,500 1,500 1,500 1,500 ��� �� �� ���� 2011 Approved Final Background Information 2122 Clerks Office Annual cost of insurance policy. Premium increases due to higher value of assets Run Date: 20/04/11 1:16 PM 2011 BUDGET 3,568 insured and higher replacement costs. Total 2122.2370.0000 Insurance Premium 3,568 2122.2392.0000 Consulting & Professional Consulting related to heritage permit applications Expenditure transferred to Heritage Pickering (Planning). Total 2122.2392.0000 Consulting 8� Professional 2122.2394.0000 Recpt, Prom, & Spec Event Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex Totai 2122.2394.0000 Recpt, Prom, & Spec Event 2122.2395.0000 Memberships Association of Municipal Clerks and Treasurer's - City Clerk Total 2122.2395.0000 Memberships 2122.2399.0000 Outside Agency Services Outside shredding for special Clerks functions (elections and year-end records destruction) (Transferred to Records Management & Elections 2191.2399) Total 2127.2399.0000 Outside Agency Services 2122.5300.0000 Stationery & Office Suppl General office supplies Total Expenses REVENUES 1411.0000.0000 3,000 (3,000) 0 250 250 350 350 1,500 (1,500) 0 4,000 Total 2122.5300.0000 Stationery 8� Office Suppl 4,000 SALE OF SERVICES - CLERKS Death registration, zoning certificates, commissioning, certifications and FOI 1513.0000.0000 454,310 (65,000) Total 1411.0000.0000 SALE OF SERVICES - CLERK� (65,000) LIC.&PERMITS - LOTTERIES Issuance of licenses for raffles, bingos, etc. (Revenue at budgeted levels to reflect industry forecasts and 2010 Actuals Revenue Accounts) 1519.0000.0000 (110,000) Total 1513.0000.0000 LIC.8�PERMITS - LOTTERIES (110,000) LIC.&PERMITS - MARRIAGE Issuance of marriage licenses =f � �_ � �.. . (20,000) 2122 Clerks Office Total Revenues Net Expenses ���°� �� ������ 2011 Approved Finai Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE (20,000) � £ �� ��� (195,000) 259,310 ���� �_� ����:������� 2011 Current Budget Approved Finaf Records Management & Elections Run Date: 20104/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BllDG€T % CMGE. ACTUALS BUDGET 2011 ,` 2010 ` EXPENDITURES Salaries & Wages 59,451 113,973 151,451 (90,000) 61,451 (59.43°10), Overtime 0 5,065 10,000 (8,000) 2,000 ;(80.00%), Employer Contributions 14,269 17,842 16,590 698 `l7,288 4.21°Jo Travel 647 90 500 0 500 0.00% Postage 0 15,669 15,000 (15,000) 0 (100.00°fo}; Advertising 0 0 1,000 (1,000) d (10�.00%)'; Seminars & Education 2,323 1,281 2,500 (2,350) 1�E3 (94.Q0°!o) Purch Prnting/Broch/News Ltr 0 0 500 (500) 0 (100.OQ°!o} Insurance Premium 577 1,744 2,577 232 2;809 9.�0%0 Outside Agency Serv 6,050 9,571 18,000 (2,000) 16,E�00 (11 11°l0) Building Rentals 0 250 1,000 (1,000) ' Q (100.00%); Rental Misc Equip 0 74,590 120,000 (120,000) 4 (1flQ.00°l0)'; Stationery & Office Supplies 448 23,788 30,000 (28,500) 1,50� '(95.�0%j' Total EXPENDITURES 83,765 263,863 , 369,118 (267,420) ' 101,698 ;(72.45°�a}; REVENUES Transfer from Reserve 0 0 (280,000) 280,000 ' � ;{10{1.00%), Total REVENUES 0 0 (280,000) 280,000 ii 0 (104.Ot�°!o) Net 83,765 263,863 89,118 12,580 i 101,698 14.12% :� �� �:: � �� � � �v� ��� �� ������� 2011 Approved Final Background Information 2191 Records Management & Elections EXPENDITURES 2191.1100.0000 Salaries & Wages Base Salaries & Wages 2191.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 61,451 Total 2191.1100.0000 Salaries 8� Wages 61,451 To meet service level/workload commitments Total 2191.1200.0000 Overtime 2191.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2191.2110.0000 Various Travel 2191.2121.0000 2191.2210.0000 2191.�340.0000 Total 2191.1400.0000 Employer Contributions Travel Postage Advertising Seminars & Education Total 2191.2110.0000 Travel AMCTO Zone Training Total 2191.2340.0000 Seminars 8� Education 2191.2365.0000 ELECT-Purchased Print-New 2191.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 2,000 2,000 17,288 17,288 500 500 0 0 150 150 0 2,809 insured and higher replacement costs. Total 2191.2370.0000 Insurance Premium 2,809 2191.2399.0000 Outside Agency Services Maintain and update municipal voter list. (includes Datafix lookup for residents, $10,000 over four years). Outside shredding services for all depts. (2 new locations) Outside shredding for special Clerks functions (elections and year-end records destruction) (Transferred from 2122.2399) MTL - Microimage Technologies - scanning (Transferred from 2122.2392) Compliance Audit Committee Total 2191.2399.0000 Outside Agency Services 2191.2635.0000 Building Rentals � =' Y�`3 a��.� 2,500 4,000 1,500 3,000 5,000 16,000 0 ��� �� �������� 2011 Approved Final Background Information 2191 Records Management & Elections 2191.2678.0000 Misc. Equip. Rental 2191.5300.0000 Stationery & Office Suppl General Office Supplies Total Expenses REVENUES 1910.2191.0000 Total Revenues Net Expenses Total 2191.5300.0000 Stationery 8� Office Suppl Trsf - Elections Res. $ �,.� ��n�. Run Date: 20/04/11 1:16 PM 2011 BUDGET 0 1,500 1,500 101,698 [1; C 101,698 ���� �� ���:���°�ra� 2011 Current Budget Approved Final Print Shop/Mail Room Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. '$UD�ET % CHGE. ' ACTUALS BUDGET 2011 2Q1d EXPENDITURES Salaries & Wages 87,358 93,049 89,372 791 90,163 fl.89°fo ' Overtime 305 0 350 0 3�4 O.�Q°to Employer Contributions 24,975 26,274 28,652 (893) 27,759 (3.12%) Travel 0 0 0 0 ' 0 Q.00°!0 Postage 98,294 102,314 113,000 0 ' 113,OOQ 0.00°Io ' Freight, Express & Cartage 3,638 3,726 4,000 0 4,d00 0.00°10 . Telephones 2,335 2,207 2,040 (230) 1,81� ;{11.27°la) Purch Prnting/Broch/News Ltr 0 0 0 0 0 O.QO°lo ` Insurance Premium 2,571 2,949 2,910 262 3,172 9.i10°lo Consulting & Professional 9,779 0 0 0 0 Q.OQ% ' Outside Agency Serv 29,544 29,334 33,000 0 33,00(} Q.00°fo Misc Equip Repairs 0 0 0 0 Q O.OQ°10 ' Stationery & Office Supplies 9,552 11,138 7,000 0 7,000 0.00°fa Printing Supplies 117,476 112,554 120,000 0 120,00� O.00l°!p Supplies & Tools 0 0 0 0 0 6.00% Total EXPENDITURES 385,827 383,545 400,324 (70) 400,254 ', (0.€l2°l0} REVENUES Other Revenue 0 0 0 0 0 Q.00°l0 Total REVENUES 0 0 0 0 0 Q.tlO% Net 385,827 383,545 400,324 (70); 400,254 (4.02°!0} ,� �-� �� �, � •� ���� �� �������� 2011 Approved Final Background Information 2199 Print Shop/Mail Room EXPENDITURES 2199.1100.0000 Salaries & Wages Base Salary & Wages 2199.1200.0000 Overtime Run Date: 20/04/11 1:16 PM f��IS�iI BUDGET 90,163 Total 2199.1100.0000 Salaries 8� Wages 90,163 To meet service level / workload commitments Total 2199.1200.0000 Overtime 2199:1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2199.2121.0000 Postage 350 �t�'��7 27,759 Total 2199.1400.0000 Employer Contributions 27,759 Increase to reflect higher volume of outgoing mail and anticipated increase in postal rates (additional bi-centennial mailings) Reduced at the April 4, 2011 Council meeting Total 2199.2121.0000 Postage 2199.2122.0000 Freight,Express & Cartage Cost of courier services 2199.2140.0000 Telephones 121,000 (8,000) 113,000 4,000 Total 2199.2122.0000 Freight,Express 8� Cartage 4,000 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2199.2370.0000 Insurance Premium 1,810 Total 2199.2140.0000 Telephones 1,810 Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2199.2370.0000 Insurance Premium 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. Total 2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Suppl Stationery and envelopes for corporate-wide use. Bi-centennial change - will need to order all new stationary and envelopes. Reduced at the April 4, 2011 Council meeting ,� �--- ��=r 3,172 3.172 33,000 33,000 12,000 (5,000) ��� �� �����__�� 2011 Approved Final Background Information 2199 Print Shop/Mail Room 2199.5301.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2199.5300.0000 Stationery 8� Office Suppl 7,000 Printing Supplies Supplies and maintenance for all copiers and other related equipment Total Expenses REVENUES 2199.9990.0000 Total Revenues Net Expenses Other Revenue Total 2199.5301.0000 Printing Supplies ��� 120,000 120,000 400,254 �7 � 400,254 ����� r�� �i��k�r�r�� 2011 Current Budget Approved Final By-IaW Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGET °!o CHGE. ' ACTUALS BUDGET 2011 2610" EXPENDITURES Salaries & Wages 481,152 508,151 503,373 4,419 507,792 Q.88°l0 ': Overtime 6,667 1,377 7,000 0 7,00{1 0.00% ` Employer Contributions 102,981 115,173 110,414 8,991 119,405 8.14% Conferences 0 0 0 0 0 Q.OE}% ' Uniforms 4,670 3,438 4,000 5,000 9���0 ,' 125.00°!0 ` Travel 401 287 300 0 3�0 0.00% . Cellular Phones 4,471 4,900 8,000 (3,500) 4;500 (43_75%}; Telephones 4,230 3,996 3,675 (389) 3;286 ', {10.59%)' Subscription & Publications 283 383 150 350 50Q 233.33% Seminars & Education 3,265 3,749 3,400 3,000 6;4Q0 8$.24°10 Insurance Premium 8,028 8,786 9,177 826 10;003 9_0�°l0 '; Ins. Deductible 4,363 3,175 2,000 0 2;000 0.00% Consulting & Professional 0 0 0 0 d O.OQ% ' Memberships 165 265 300 350 65� ''[ 16.67°!0 Outside Agency Serv 18,670 13,502 2,000 0 2,000 0.00% Veh - Repairs & Maintenance 8,333 9,010 8,000 0 $,000 0.00°!0 ' Rental Misc Equip 0 0 0 0 0 0.00°l0 = Forms 6,243 4,577 5,000 5,000 1p;f?(30 'I(}O.QO°f - Gas, Oil Tires 14,795 13,259 15,000 0 15,�t30 0.00% : Supplies & Tools 1,014 1,611 2,500 0 2,5Q0 0.00°/a Parking - MOT 52,961 58,169 50,000 10,000 6�,400 20.0�°!0 Total EXPENDITURES 722,692 753,808 734,289 34,047 768,33fi 4.64°fo ' REVENUES Fines-Prosecutions 0 0 0 0 ' 0 Q-00% Lic. & Per-Business (173,355) (165,190) (175,000) 5,000 (17�;OQ0) (2.86%} Lic. & Per-Taxi (34,654) (32,788) (35,000) 0 (35,000) , 0.00% Fines (661,522) (737,474) (675,000) (25,000) (700,000} 3.70°Jo . Other Misc Revenue (18,641) (12,748) (1,000) 0 (1,�OQ) 0.�0% Total REVENUES (888,172) (948,200) (886,000) (20,000) {906;04�) 2.26%` Net (165,480) (194,392) (151,711) 14,047 ; (137,664) (9.26%j 3 �,�. ���� 222� B�/-�aW EXPENDITURES 2220.1100.0000 ���� �� ������� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Total 2220.1100.0000 Salaries & Wages 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required Total 2220.1200.0000 Overtime 2220.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2220.1900.0000 Uniforms Run Date: 20/04/11 1:16 PM 2011 BUDGET 507,792 507,792 7,000 7,000 119,405 Total 2220.1400.0000 Employer Contributions 119,405 Uniforms, return to previous budget commitment required to ensure officers are professionally outfitted for various job functions. Vests 2220.2110.0000 Travel Officers: Parking and mileage 2220.2131.0000 Cellular Phones Cellular Phone Charges Total 2220.1900.0000 Uniforms Total 2220.2110.0000 Travel Air cards for MLEO laptops (connection fee) 2220.2140.0000 Telephones 5,000 4,000 9,000 300 300 2,850 1,650 Total 2220.2131.0000 Cellular Phones 4,500 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather Network - Cost share between Operations 2220.2340.0000 3,286 :. N7�I�: Total 2220.2220.0000 Subscriptions 8� Publicati 500 Seminars & Education Property Standards Course (OAPSO) MLEO Course ,�r�� ��� 1,600 .�� ��� � �������W 2011 Approved Final Background Information 222� B�/-�aW Miscellaneous Courses - allow sufficient funding to proceed to the Municipal Management Dipioma. Training required under Workplace Violence Legislation Ontario Traffic Conference Total 2220.2340.0000 Seminars & Education 2220.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2220.2370.0000 Insurance Premium 2220.2371.0000 Insurance Deductible Insurance Deductible Total 2220:2371.0000 Insurance Deductible 2220.2395.0000 Memberships 4 memberships to Ontario Assoc.of Property Standards Officers and one certification. AMCTO Membership OMMI membership Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of Pickering Expense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintena Servicing of vehicles 2220.5302.0000 Forms Run Date: 20/04/11 1:16 PM 2011 BUDGET 800 3,000 400 6,400 10,003 10,003 2,000 2,000 200 350 100 650 1,000 1,000 2,000 8,000 Total 2220.2457.0000 Vehicle-Repair 8� Maintena 8,000 Various related documents - purchase of parking tickets, taxicab plate forms and daybooks 2220.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. Total 2220.5302.0000 Forms � �, �- �,� ;i 10,000 10,000 15,000 2220 By-law 2220.5902.0000 ����� �� ������ 2011 Approved Final Background Information Misc. Equipment Total 2220.5900.0000 Gas, Oil, Tires Etc. Purchase of extraordinary items. Additional lights for vehicles. 2220.6000.0000 Parking - MOT Run Date: 20/04/11 1:16 PM 2011 BUDGET 15,000 2,500 Total 2220.5902.0000 Misc. Equipment 2,500 Admin. fee is charged to attach outstanding parking fines to a drivers license renewal Total Expenses REVENUES 1512.0000.0000 60,000 Total 2220.6000.0000 Parking - MOT 60,000 LIC & PERMITS - BUSINESS License revenue from public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlers, body rub parfours License revenue from Flea Market 1514.0000.0000 Taxi Permits 1520.0000.0000 768,336 (66,000) (104, 000) Total 1512.0000.0000 LIC 8� PERMITS - BUSINESS {170,000) LIC & PERMITS - TAXI (35,000) Total 1514.0000.0000 LIC & PERMITS - TAXI (35,000) FINES - PARKING/PROSECUT. Parking and other by-law fines "Plate Denial" Program Total 1520.0000.0000 FINES - PARKING/PROSECUT. 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law Total Revenues Net Expenses (700,000) 700,000 (1,000) Total 2220.9990.0000 OTHER REVENUE (1,000) � �� `�<�� (906,000) (137,664) �`���� �� �°���k������ 2011 Current Budget Approved Final Animal Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. rBUDGET % CHGE. ' ACTUALS BUDGET ? 2011 : 2fl1�! EXPENDITURES Salaries & Wages 237,199 246,651 229,740 2,246 23'i,986 0.98°Ib ` Overtime 3,413 5,820 7,500 0 7,500 0.00°to Employer Contributions 46,827 51,876 49,152 2,597 51;749 5.28% ' Uniforms 1,577 2,027 2,000 0 2;000 0.00% Travel 505 248 800 (200) ' 600 (25.(30%) Cellular Phones 2,159 1,870 4,000 (2,100) 1,90fl (52.50°l0}; Telephones 2,997 2,976 2,053 574 2;627 ' 27.96°fo Advertising 740 400 600 0 6QE� 0.00°10 Subscription & Pubiications 37 80 250 0 250 O.QO% Seminars & Education 625 1,001 1,200 800 2;000 66.67°l0 Insurance Premium 3,462 3,374 3,266 294 3;560 9.00% Recpt, Prom & Sp Events 81 1,718 2,000 0 2,OQ0 0.00% Memberships 304 379 410 0 410 Q.04% Outside Agency Serv 103,497 80,180 79,500 7,020 86,524 8.83°l0 Veh - Repairs & Maintenance 4,749 2,771 3,800 0 3,$00 0.00°l0 Stationery & Office Supplies 482 181 750 (250) 500 (33_33°fo} Gas, Oil Tires 6,632 7,410 6,840 0 6,$4t3 Q.t}0°Io Supplies & Tools 2,850 � 2,656 3,300 (300) 3;00� (9.(39°!0} Shop Supplies 0 5,823 8,000 0 $;000 O.OQ°lo ` Livestock Killed 1,821 1,300 2,500 (500) 2,0�0 (2{3.Q0°fo}' Total EXPENDITURES 419,957 418,741 407,661 10,181 417,842 2.5t�°Ia REVENUES Fines (450) (2,523) (100) (400) {500} 400.00% Licences (95,685) (73,155) (87,000) 0 ($7;Od0) ' 0.00°/a Adoptions (15,420) (15,342) (11,000) 0 (11;OQ0} 0.00°l0 Impound Fees (4,899) (4,110) (4,000) 0 (4;000) O.QO°le' ServiceFees (1,180) (1,725) (1,300) 0 (1,300) 0.00%` Programs (535) (155) (2,000) 2,000 Q (1QO.Q0%)" Donations 0 (346) 0 0 0 0.(l�°lo ': Ont. Specific Grants (1,821) (1,300) (2,500) 500 `(2,000} (20.00%) OtherAgencyGrts (4,815) (5,185) 0 0 0 Q.00%' Total REVENUES (124,805) (103,841) (107,900) 2,100 (105,800) ; (1.95°fo} Net 295,152 314,900 299,761 12,281 ; 312,042 4.10°!0 � �� �z ��� �� � ������� 2011 Approved Final Background Information 2293 Animal Services EXPENDITURES 2293.1100.0000 Salaries & Wages Base Salaries & Wages Total 2293.1100.0000 Salaries & Wages 2293.1200.0000 Overtime Overtime - per Collective Agreement Overtime - Door-to-Door Sales Total 2293.1200.0000 Overtime 2293.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2293.1900.0000 Uniforms Run Date: 20/04/11 1:16 PM 2011 BUDGET 231,986 231,986 5,000 2,500 7,500 51,749 Total 2293.1400.0000 Employer Contributions 51,749 Uniforms, to ensure Officers are professionally outfitted for various job functions. 2293.2110.0000 Travef 2,000 Total 2293.1900.0000 Uniforms 2,000 Parking and mileage - decrease in mileage as staff have more frequent access to By-law vehicle when travelling to and from meetings. Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Cellular Phone and Blackberry charges Total 2293.2131.0000 Cellular Phones 2293.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2293.2210.0000 Advertising 2293.2220.0000 Advertising Subscription & Publicati Total 2293.2140.0000 Telephones Total 2293.2210.0000 Advertising Animal Sheltering and National Animal Control Association Magazines Total 2293.2220.0000 Subscription & Publicati 2293.2340.0000 Seminars & Education AASAO Seminar Fee (2 x $100) -.,�- a�m 'me'N 'N�. 600 600 1,900 1,900 2,627 2,627 600 600 250 250 200 ���� �� ������� 2011 Approved Final Background Information 2293 Animal Services Bite Stick/OC Spray Training (2 x$200) Other Seminars/Conferences Training required under Workplace Violence Legislation 2293.2370.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 400 600 800 Total 2293.2340.0000 Seminars 8� Education 2,000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2293.2370.0000 Insurance Premium 2293.2394.0000 Recpt, Prom & Sp Events To promote Petapolooza, purchase updated banner for PAS with contact information to comply with Accessibility Standards 2293.2395.0000 Memberships 3,560 3.560 2,000 Total 2293.2394.0000 Recpt, Prom & Sp Events 2,000 Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States Municipal Law Enforcement Officers Association 2293.2399.0000 Outside Agency Services 300 110 Total 2293.2395.0000 Memberships 410 Emergency Veterinary Costs Miscellaneous Services (Injured Wildlife) Removal of dead animals (wild and domestic) from public areas and roads Shelter Lease Agreement (with taxes HST) Totat 2293.2399.0000 Outside Agency Services 2293.2457.0000 Vehicle Repairs & Maint Servicing of Vehicle Vehicle Cleaning once a year ($300 per cleaning) 2293.5300.0000 18,000 5,000 2,500 61,020 86,520 3,500 300 Total 2293.2457.0000 Vehicle Repairs � Maint 3,800 Stationery & Office Supp General office supplies, forms & receipt books 2293.5900.0000 Gas, Oil, Tires Gas, Oil, Tires etc. 500 Total 2293.5300.0000 Stationery 8� Office Supp 500 2293.5902.0000 Misc Equipment 6,840 Total 2293.5900.0000 Gas, Oil, Tires 6,840 .� =�; :. ��� �� �� �� ����� , 2011 Approved Final Background Information 2293 Animal Services Purchase of License Tags Purchase of supplies as required. 2293.5903.0000 Shop Supplies To purchase items such as: Animal feed Medication Microchips Litter Other Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,000 1,000 Total 2293.5902.0000 Misc Equipment 3,000 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. Total Expenses REVENUES 1293.1516.0001 Dog Licences 1293.1516.0002 Cat Licences 1293.1516.0003 Other Licences 1293.1520.0000 Fines 1293.1570.0001 Adoptions 1293.1570.0002 Cat Adoptions Dog Licences Cat Licences Other Licences FINES Dog Adoptions Cat Adoptions �� 2,000 2,500 1,400 800 1,300 Total 2293.5903.0000 Shop Supplies 8,000 Total 2293.7181.0000 Livestock Killed 2,000 2,000 417,842 (72,000) Total 1293.1516.0001 Dog Licences (72,000) (14,000) Total 1293.1516.0002 Cat Licences (14,000) (1,000) Total 1293.1516.0003 Other Licences (1,000) Total 1293.1520.0000 FINES (500) (500) (3,000) Total 1293.1570.0001 Dog Adoptions (3,000) (8,000) Total 1293.1570.0002 Cat Adoptions (8,000) .� . � a; �.�.,�': 2293 Animal Services 1293.1571.0000 Impound fees 1293.1572.0001 Service Fees 1293.1572.0002 �� �� �� ���� 2011 Approved Final Background Information IMPOUND FEES Owner Surrender Dead Animal Pickup Dead Animal Pick Up Fee 1293.1573.0001 1516.0000.0000 1623.2293.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET (4,000) Total 1293.1571.0000 IMPOUND FEES (4,000) (1,200) Total 1293.1572.0001 Owner Surrender (1,200) (100) Total 1293.1572.0002 Dead Animal Pickup (100) Obedience Class 0 LIC.&PERMITS - ANIMAL 0 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals Total Revenues Net Expenses (2,000) Total 1623.2293.0000 Ont Grant - Animal Contro (2,000) fi _.+i� �u�. .� ni �% � ..� (105,800) 312,042 ����r s�� �ic:��r��� 2011 Current Budget Approved Final Fire Services Division Run Date: 20/04/11 2:42 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUdG�� % CHGE. ACTUALS BUDGET 2611 ' 2�10 EXPENDITURES Salaries & Wages 9,105,560 8,994,511 9,306,526 (187,842) ` 9,1'f8,684 (2.02°!0)' Overtime 619,846 571,367 585,000 0 585,OOQ O.UO°10 Employer Contributions 2,169,600 2,152,359 2,259,164 (972) 2,258,'!92 ' (0.04%), Conferences 4,115 434 1,000 9,000 10,000 9(3f�.Q{�°!o ' Uniforms 229,468 139,333 214,075 (41,175) 172,9a0 ', (19.23°/v}' Travel 1,120 737 1,000 500 1,�ao �a.aoQ/o Cellular Phones 15,756 12,494 14,000 3,145 17,145 22.46% Telephones 53,661 82,845 84,578 15,948 100,526 18.86% Dispatch Communications 140,181 123,190 200,000 647,950 B47,95� 323.97°Jo ' Advertising 8,850 8,266 7,000 0 7,�0� 0.(�0°l0 ' Subscription & Publications 1,693 1,875 3,000 0 3,Qpfl Q.OQ°lo Seminars & Education 90,276 65,383 96,050 57,700 153,750 64.07°Io ` Special Train & Pub Ed (Prov) 0 0 0 0 0 O.QQ°lu Insurance Premium 110,647 129,221 128,827 11,594 14�,421 9.Q0°lo' Ins. Deductible 1,158 1,488 1,500 0 1,500 O.QO% Consulting & Professional 15,430 19,547 23,000 10,000 33,(�t}0 43.48°l0 '! Recpt, Prom & Sp Events 8,439 6,070 9,500 4,300 13,8QEi 45.26°l0 Memberships 2,127 1,290 2,829 1,405 4,234 49.68%" Photo, Mapping, Printing 5,132 (1,218) 2,800 0 2,800 O.bO°lu : Outside Agency Serv 22,136 3,699 10,000 0 10;0�}� 0.001a Build Repairs & Mtce 129,726 100,463 154,182 9,233 183,4't5 5.99°Io ' Veh - Repairs & Maintenance 152,491 208,643 165,500 0 165,500 Q.QO% ' Misc Equip Repairs 83,029 76,318 80,000 15,000 95,000 t8.75°!a Building Rentals 0 0 0 0 0 0.00°l0 . Rental Misc Equip 0 0 0 0 � O.pO% ' Stationery & Office Supplies 10,126 14,179 12,120 80 12,200 Q.66°l0 Forms 456 243 1,000 0 1;Q00 d.00°fa Supplies - Special Events 0 0 0 0 0 Q.00% : Utilities - Water 6,479 7,320 7,030 656 7,�$6 9.33°fo Utilities - Gas 32,130 29,886 31,300 0 31;,30f? O.OQ°!o Utilities = Hydro 51,178 54,470 52,700 2,300 55,Q�0 4_36°l0' Utilities - Cable T.V. 665 673 500 200 700 ao.00��o Gas, Oil Tires 61,434 64,607 73,000 0 73',(�0 0_0�°!0 Supplies & Tools 9,655 11,424 24,200 15,000 39;200 61.98°{ Minor Furniture & Fixtures 0 0 0 7,500 7,5fl0 O.t�O°lo ` Misc. Equipment 0 0 0 62,500 62,�00 O.Of}°! Total EXPENDITURES 13,142,564 12,881,117 13,551,381 644,022 ' 14,195;403 4.7v°lo REVENUES ��� ����� �� �'����r��a� 2011 Current Budget Approved Final Fire Services Division Run Date: 20/04/11 2:42 PM :� � � a� � � Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences 1900 Uniforms 2100 Travel 2131 Cell Phones 2140 Telephones 2142 Dispatch Communicati� 2340 Seminars 2370 Insurance Premium 2392 Consulting & Prof. 2394 Recpt. & Promotions 2395 Memberships 2435 Build Repairs & Mtce CITY OF PICKERING 2011 FIRE SERVICES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Amount Explanation ($187,842) Decrease is mainly due to the transfer of four fire dispatch positions to Ajax. (g72) Transfer of positions to Ajax results in lower benefit costs. The decrease in costs is partially offset by the higher OMERS rates. 9,000 The 2010 budget reflected CAO's direction for reduced conference expenditures. (41,175) Equipment purchased in 2010 such as helmets has reduced the need for this year. 500 Increase reflects 2011 planned activity. 3,145 Blackberry for senior officers & additional promoted officers. 15,948 The increase in cost is mainly for the CriSys system that is used for the dispatch of emergency vehicles. 647,950 Increase reflects the 12 month joint shared dispatach between Ajax 57,700 11,594 and Pickering. Partially offsetting the higher cost was the savings in salaries and beneifts. Increase in cost is mainly due to: emergency response training computer based instruction materials and special management courses. Increase is attributable to higher replacement value of assets insured. 10,000 Increase is mainly due to consulting resources for the development of plans and procedures as it relates to emergency operations. 4,300 1,405 9,233 Increase reflects 2011 planned activity. Increase reflects 2011 planned activity. Increase reflects planned maintenance for the various fire buildings. = �� � �� � Item 2478 Misc. Equip Repairs 5510 Utilities - Water 5902 Supplies & Toois 5973 Minor Furniture 5978 Misc. Equipment Total Changes CITY OF PICKERING 2011 FIRE SERVICES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES Amount Explanation 15,000 With the introduction of Tangible Capital Asset reporting, . : 15,000 62,500 7,500 $ 644,022 relatively low dollar items are now budgeted in the current budget in contrast to the capitai budget. For Fire Division this would include items such as SCBA parts and cylinders which are not eligible to be capitilized or depreciated. Based on 2010 estimated actuais and Durham Region rate increase. This account is used for the replacement of general fire fighting supplies such as rescue supplies and defillbrillation batteries & pads. Due to Tangible Capital Asset reporting, these items must now be budgeted in the current budget. Due to Tangible Capital Asset reporting, these items must now be budgeted in the current budget. fi .� �w� � .�: ; 9990 Other Revenue Total Changes CITY OF PICKERING 2011 FIRE SERVICES DIVISION EXPLANATION OF REVENUE CHANGES $ 75,000 $ 75,000 Decrease in revenue reflects 2010 year-to-date actuals. '� � � _�. ;� n,. �°����� �� ������€��� 2011 Current Budget Approved Final Fire Protection Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC.lDEC. BUDGET °lo CHGE. ' ACTUALS BUDGET 2011 201Q EXPENDITURES Salaries & Wages 8,994,146 8,832,831 9,208,795 (190,690) 9,0't8,105 ' {2.07°!a); Overtime 619,846 571,367 585,000 0 585,Q60 O.QO°/a ` Employer Contributions 2,145,756 2,132,329 2,238,854 (2,350) 2,236,504 ' (0 10°l0) Conferences 4,115 434 1,000 8,000 9;000 800.00% Uniforms 229,468 139,333 214,075 (41,175) 172,900 ;(19.23%0} Travel 1,120 737 1,000 500 1,50#� 50.00°l0 Celiular Phones 11,696 9,919 9,000 2,000 1'I,000 22.22°fo ' Telephones 34,237 62,883 63,629 16,478 8Q1�7 2�.90°fo Dispatch Communications 140,181 123,190 200,000 647,950 $47,95� 323.97% Advertising 8,850 8,266 7,000 0 T,�00 O.QO°lo ' Subscription & Publications 1,693 1,875 3,000 0 3,000 0.00°l0 Seminars & Education 89,962 65,383 96,050 57,700 153,750 60.07% < Special Train & Pub Ed (Prov) 0 0 0 0 � 0.00°to Insurance Premium 109,537 128,015 127,713 11,494 139,207 9.00% Ins. Deductible 1,158 1,488 1,500 0 1,50Q 0.4Q°lo Consulting & Professional 5,275 13,050 13,000 0 13,OOQ D.QO%' Recpt, Prom & Sp Events 7,433 6,070 9,000 3,800 12,800 42.22%` Memberships 2,127 1,290 2,829 1,125 3,954 39.77% Photo, Mapping, Printing 5,132 (1,218) 2,500 0 2,50€� DAO% Outside Agency Serv 22,136 3,699 10,000 0 1�,000 Q.QD°!o Build Repairs & Mtce 128,976 100,463 153,182 9,233 162,4'i5 6.03°l0 ' Veh - Repairs & Maintenance 152,491 208,643 165,500 0 16�,500 0.00% Misc Equip Repairs 83,029 76,318 80,000 14,000 94,0�0 17.5d°!o "' Stationery & Office Supplies 10,053 13,654 12,000 0 12,�00 0.00°fo Forms 456 243 1,000 0 1,Od0 0.00°/a Utilities - Water 6,479 7,320 7,030 656 7,686 9.33°!0 ; Utilities - Gas 32,130 29,886 31,300 0 31,300 d.dU°lo '' Utilities - Hydro 51,178 54,470 52,700 2,300 55,0(IO 4.36°fo Gas, Oil Tires 61,434 64,607 73,000 0 73,000 0.00°fo Supplies & Tools 9,635 11,409 23,800 15,000 38;80d 63.03°l0 Minor Furniture & Fixtures 0 0 0 7,500 7;500 0.00% Misc. Equipment 0 0 0 62,500 62,50(3 0.00°la ` Total EXPENDITURES 12,969,729 12,667,954 13,393,457 626,021 14,D49,478 4.67% ` REVENUES Sale of Services - Fire Prot. (53,718) (81,136} (60,000) 0 (60,000) 0.00°1a ____.__�_�. _. ....------------ --------- --------- Ont. Specific Grants 0 0 0 0 ` 0 0.�0% OtherAgency Grts (1,856) (646) 0 0 0 O.OQ°/a ' Other Revenue (22,163) (2,400) (129,500) 75,000 (54,50(}� (57.92°l0)` �-- � ;,°_ � ����s r�� �<;,:�����'�£�` 2011 Current Budget Approved Final Fire Protection Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °!o CHGE. ACTUALS BUDGET '! 2011 ; 2010 Total REVENUES (77,737) (84,182) (189,500) 75,000 (114;500) (39.58%)' Net 12,891,992 12,583,772 13,203,957 701,021 ; 13,904,978 5.31°�0 ' ie Y �� r ���� �� ������� 2011 Approved Final Background Information 2240 Fire Protection EXPENDITURES 2240.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of (4) dispatch staff to Ajax. 2240.1200.0000 Call-back Pay Overtime Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 9,298,303 (280,198) Total 2240.1100.0000 Salaries 8� Wages 9,018,105 Occupations Meetings Occup. Health & Safety & Lab., TAPP-C Total 2240.1200.0000 Overtime 2240.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of staff to Ajax results in a reduction in benefit costs. 2240.1800.0000 Conferences 67,000 511,000 7,000 585,000 2,316,085 (79,581) Total 2240.1400.0000 Employer Contributions 2,236,504 Ontario Assoc. of Fire Chiefs - Fire Chief & staff OAFC Mid-term Conference - Fire Chief & staff Canadian Assoc of Fire Chiefs - Fire Chief Fire and Life Safety Educators Training Officers Annual Conference Fire Prevention Annual Conference General reduction 2240.1900.0000 Uniforms As per the Collective Agreement Bunker Gear replacement Cleaning contract for bunker gears 2240.2110.0000 Travel Parking & mileage 2240.2131.0000 Cellular Phones Cellular Phone Charges Total 2240.1800.0000 Conferences Total 2240.1900.0000 Uniforms Total 2240.2110.0000 Travel t :� =; � 8� �. 3,900 2,600 500 1,000 2,875 3,500 (5,375) 9.000 135,900 25,000 12,000 172,900 1,500 1,500 4,700 �i p � Approved Final Background Information 2240 Fire Protection Pager Charges Blackberry Charges Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades including Claremont Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs Industry Canada System License Fee - mobile & base stations Bell Canada T-1 Line - Dispatch to Central Electronic Bank (between Ajax & Pickering). Misc. Costs (Generator Service Contract at Central Electronic Bank, etc) Contingency Reserve Operational cost for joint dispatch License Cost Total 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising Fire Prevention Fire Safety Program and Buddy Bear Program Total 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions 8� Publicati 2240.2340.0000 Seminars & Education Continuous Education Courses Fire Prevention Courses Training Officer Resource Material New Certification and recertification for specialized training (High Angle, APCO, Trench etc.) Emergency Medical Response Training Human Resources & Development - Hicks Morley Practical vehicle extrication training � - �_- � � �a. Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 4,800 11,000 80,107 80,107 81,617 7,333 12,000 5,000 . 5,000 725,000 12,000 847,950 7,000 7,000 3,000 3.000 2,500 3,000 2,000 5,000 50,000 2,500 6,000 �r��� �� ��������� 2011 Approved Final Background Information 2240 Fire Protection Other Training as required Fire Prevention Resource Materials Synthetic Smoke Training Foam Company Officer Courses Special Management Educational Courses - UOIT Computer based instruction and resource materials High Angle rope rescue training materials Personal floatation devices training materials Drive - Wise Driver Training Training Manikins Total 2240.2340.0000 Seminars 8� Education 2240.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2240.2370.0000 Insurance Premium 2240.2371.0000 Insurance Deductible Insurance Deductible Total 2240.2371.0000 Insurance Deductible 2240.2392.0000 Consulting & Professional To review process -- Prosecutions for non compliance issues. Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,500 1,500 500 3,000 6,000 12,000 30,000 7,000 3,000 13,800 3,450 153,750 139,207 139.207 1,500 1.500 10,000 Hearing conservation program 3,000 Total 2240.2392.0000 Consulting & Professional 13,000 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria Host Durham Regional Fire Chiefs Fire Services Bars/Medals Service Awards Host Durham Regional/Provincial Training Officers Host Durham Regional Fire Prevention Officers Food and Drink for Emergency Situations Fire Prevention open houses Host Regional TAPP-C, Arson Investigation Joint Host Fire Prevention Symposium � =� _� 1,000 500 1,000 500 500 6,000 1,000 300 2,000 2240 Fire Protection 2240.2395.0000 ����� �� ������� 2011 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 12,800 Memberships Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs (Chief and 2 Deputies) Durham Regional Fire Chiefs Durham Regional Mutual Aid Association Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Memberships - OAFTO, CAFI, APCO WETT Memberships NENA/APCO/IAFC Ontario Safety League - Training National Fire Prevention Association Canadian Association of Fire Investigators International Assoc. of Arson Investigation Association of Public Safety Comm. Ontario Building Officials Assoc. Fire Marshal's Fire Safety Council Ontario Assoc. of Fire TO Certification of Mun. Manager HRPAO (Province of Ontario & Durham Charter) Total 2240.2395.0000 Memberships 2240.2396.0000 Photo,Mapping,Printing Colour Code Maps for Fire Apparatus ( Revisions ) Printing Annual Report Total 2240.2396.0000 Photo,Mapping,Printing 2240.2399.0000 Outside Agency Services Costs associated with environmental and hazardous clean-ups. Total 2240.2399.0000 Outside Agency Services 2240.2435.0000 Building Repairs & Mainte Furnace and Air Conditioning Standby Generators (repairs, service & fuel tank flushing) Apparatus Doors Pump out of Hazardous Waste Tank at Station 6& 5(Fuel Pure) ," � ,� � . 600 225 150 200 175 550 400 200 159 150 50 25 120 125 100 250 200 275 3,954 1,500 1,000 2,500 10,000 10,000 10,000 4,455 5,250 3,500 ��� �� �������� 2011 Approved Final Background Information 2240 Fire Protection Garbage Packer and Recyciing ( Stations 2, 4, 5, 6) Electrical Repairs Plumbing Repairs Exhaust Removal Systems Pest Control Swish Products Cleaning Contract for new Administration Office - Hall #5 Repairs to Station #6 - SCBA Repairs to Station #5 - wall General Repairs Drinking Water for Station 4 Cost of shared roadway access - Hydro One Bio-Hazardous Waste Removal Total 2240.2435.0000 Building Repairs 8� Mainte 2240.2457.0000 Vehicle-Repair & Maintena Pump, engine and aerial device repairs Certification for Aerial Devices PMVCI (periodic motor vehicle certification inspections) Pump Test 2240.2478.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,000 6,550 7,875 8,222 630 20,000 10,000 10,000 20,000 40,000 1,700 4;233 6,000 162,415 118,800 4,400 36,300 6,000 Total 2240.2457.0000 Vehicle-Repair & Maintena 165,500 Misc.Equipment Repairs & Radio, Pagers , Sirens, Station 4 battery conditioning Resuscitator Repairs / Oxygen Air cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Copier, dictaphone service contract Air Compressor Maint. Contract - testing, air quality SCBA Opticom Repairs General Repairs Recalibrate POSI-CHECK & Porta court machines Ground Ladder Testing Thermal Imaging Camera Repairs Gas Detector Calibration & Repairs �. ��'°'r s� 4,500 3,000 7,000 2,500 5,000 20,000 10,000 12,000 6,000 4,000 4,500 4,000 ��� �� �� ���� 2011 Approved Final Background Information 2240 Fire Protection Repairs to Fire Prevention Equipment New Opticons 2240.5300.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 10,000 Total 2240.2478.0000 Misc.Equipment Repairs 8� 94,000 Stationery & Office Suppl General office supplies 2240.5302.0000 Forms Fire Services Forms 12,000 Total 2240.5300.0000 Stationery 8� Office Suppl 12,000 Total 2240.5302.0000 Forms 2240.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2240.5510.0000 Utilities - Water 2240.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage 2240.5530.0000 Utilities - Hydro 1,000 fi��I�I�] 7,686 7.686 31, 300 Total 2240.5520.0000 Utilities - Gas 31,300 Budgeted figure based on "year-to-date" actuals 2240.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. 2240.5902.0000 Misc. Equipment Flares and Barricade tape Grass Fire Brooms Rescue Supplies Spill Absorbent materials Miscellaneous Supplies Defibrillation Batteries and Pads Hand Tools Kitchen Supplies 55,000 Total 2240.5530.0000 Utilities - Hydro 55,000 73,000 Total 2240.5900.0000 Gas, Oil, Tires Etc. 73,000 400 400 4,000 6,000 5,000 16,000 3,000 2,000 One ladder (replacement) 2,000 Total 2240.5902.0000 Misc. Equipment 38,800 2240.5973.0000 Minor Furniture & Fixtures Replacement of furniture in Fire Station 2, 5, 6& 4 Total 2240.5973.0000 Minor Furniture 8� Fixtures �; _ - cw E� b? 7,500 7,500 ���� �� �� ���� 2011 Approved Final Background Information 2240 Fire Protection 2240.5978.0000 Misc. Equipment Replacement of portable radio batteries 7 SCBA Voice Amps 14 SCBA cylinders 5 SCBA parts for repairs 5 SCBA harness kits Hose Washers - Stations 2& 4 Firefighter ldentification Tag Accountability System Diesel Generator - Stations #5 Wiring Total Expenses REVENUES 1424.0000.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 5,000 3,000 20,000 20,000 1,000 2,000 1,000 10,500 Total 2240.5978.0000 Misc. Equipment 62,500 SALE OF SERVICES - FIRE Highway 401 related calls fire alarm inspections and reports, Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies 2240.9990.0000 14,019,478 (60,000) Total 1424.0000.0000 SALE OF SERVICES - FIRE (60,000) Other Revenue Re-imbursement from OPG -- Annual Fire Inspection Service Re-imbursement from OPG -- Annual Fire Safety Plan Review and Approval Re-imbursement from OPG -- Joint Fire Training Re-imbursement from OPG -- Specialized Training for City of Pickering Fire Fighters � Total Revenues Net Expenses Total 2240.9990.0000 Other Revenue �.� � �` (3,000) (1,500) (40,000) (10,000) (54,500) (114,500) 13,904,978 ���� �� �� ���r���� 2011 Current Budget Approved Final Emergency Operations Run Date: 20/04l11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. 'BUDGET '°!o CHGE. ACTUALS BUDGET 2011 2010 EXPENDITURES Salaries & Wages 111,414 161,680 97,731 2,848 100,579 2.91°le ` Overtime 0 0 0 0 0 0.00°fo Employer Contributions 23,844 20,030 20,310 1,378 21,688 6.7$°l0 - Conferences 0 0 0 1,000 1;000 Q.�O°fo ' Travel 0 0 0 0 4 0.00% ' Cellular Phones 4,060 2,575 5,000 1,145 6,'E45 22.30°fo Telephones 19,424 19,962 20,949 (530) 20,419 (2.53°/a); Advertising 0 0 0 0 0 0.00°l0 ` Subscription & Publications 0 0 0 0 0 O.QO°/a Seminars & Education 314 0 0 0 0 O.QO% ; Insurance Premium 1,110 1,206 1,114 100 1,214 8.98°fo Consulting & Professional 10,155 6,497 10,000 10,000 20,(100 1QQ.00°fo Recpt, Prom & Sp Events 1,006 0 500 500 1,Q00 ' 100.OQ°fo Memberships 0 0 0 280 280 O.OQ°to Photo, Mapping, Printing 0 0 300 0 300 0.00°l0 ` Build Repairs & Mtce 750 0 1,000 0 1;000 Q.O�°lo ' Misc Equip Repairs 0 0 0 1,000 1,OOfl O.OQ% ` Building Rentais 0 0 0 0 0 0.0�°!0 Rental Misc Equip 0 0 0 0 0 0.t10% Stationery & Office Supplies 73 525 120 80 20(l 66.67°l0 ' Forms 0 0 0 0 Q O.Q�°la ' Supplies - Special Events 0 0 0 0 0 O.Qa°/a Utilities - Gas 0 0 0 0 0 4.00°Jo ' Utilities - Hydro 0 0 0 0 ` 0 0.00°!0 Utilities - Cable T.V. 665 673 500 200 Zd0 40.Q0%' Supplies & Tools 20 15 400 0 400 0.04°l0 Total EXPENDITURES 172,835 213,163 157,924 18,001 17�,925 11.40°10 REVENUES Other Misc Revenue (75,000) (75,000) (75,000) 0 (75,000} Q00°lo ` Total REVENUES (75,000) (75,000) (75,000) 0 (75,OQ0) (?�00°fo ` Net 97,835 138,163 82,924 18,001 ; 100,925 21.71°fo = �� ��� ��� �� �� .���� 2011 Approved Final Background information 2241 Emergency Operations EXPENDITURES 2241.1100.0000 Salaries & Wages Base Salaries & Wages Run Date: 20/04l11 1:16 PM 2011 BUDGET 100,579 Total 2241.1100.0000 Salaries 8� Wages 100,579 2241.1400.0000 Employer �ontributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences Workshop and World Conference (3 days) 2241.2110.0000 2241.2131.0000 Travel Cellular Phones Total 2241.1800.0000 Conferences CEMC Pager Charges Group Paging Serviees (to activate Fan-Out Notification) Blackberry Pager 3 Satellite Telephones CEMC Cellular Telephone Total 2241.2131.0000 Cellular Phones 2241.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 21,688 21,688 1,000 1,000 0 606 337 1, 352 3,330 520 6.145 12,919 Main Committee Rm, Civic Complex - Relocate EOC tel. lines from walls and 7,500 closets to floor outlets Total 2241.2140.0000 Telephones 20,419 2241.2340.0000 Seminars & Education 0 2241.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2241.2370.0000 Insurance Premium 2241.2392.0000 Consulting & Professional Plans & Procedures, Development / Implementation Total 2241.2392.0000 Consulting 8� Professional 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R �.�.� 1,214 1.214 20,000 20.000 ��� �� �������� 2011 Approved Final Background Information 2241 Emergency Operatiorls Emergency training sessions --Refreshments & other incidental requirements 2241.2395.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,000 Total 2241.2394.0000 Rec/Prom 8� Sp.Ev./Gen P/R 1,000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. Total 2241.2395.0000 Memberships 2241.2396.0000 Photo, Mapping, Printing Printing & laminating maps and other general EOC requirements 2241.2435.0000 80 200 280 300 Total 2241.2396.0000 Photo, Mapping, Printing 300 Building Repairs & Maint Biweekly and annual cleaning of Municipal Emergency Operations Centre (MEOC) 2241.2478.0000 1,000 Total 2241.2435.0000 Building Repairs 8 Maint 1,000 Misc Equip Rep & Maint General equipment repairs Total 2241.2478.0000 Misc Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies Total 2241.5300.0000 Stationery 8� Office Suppl 2241.5550.0000 Cable TV A/MEOC cable service Total 2241.5550.0000 Cable TV 2241.5902.0000 Misc. Equipment Misc. equipment/tools Total 2241.5902.0000 Misc. Equipment Total Expenses REVENUES 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary Total Revenues Net Expenses 1,000 1,000 200 200 700 700 400 400 175,925 (75,000) Total 2241.9990.0000 Other Income (75,000) � �-- �_ 4;} .—iav RY° .f. (75,000) 100,925 �..- I�KER[� �s�t BIC�NTENN(A[. 2oi� �ffice of Sustainability To play a leadership rote in transforming Pickering from a suburban to a sustainabie City; a City in which residents, businesses and visitors can meet their needs without compromising the ability of future generations to meet their needs. January 2011 �, n - �.� � � �,�, � ;�' "°� �`�,� C�r.� a¢� � Authorized by: The Corpora�ion �af ��e Ci�y of Rickering , Office of Sustainabiiity Director, Office of Sustainability (1-NUF1') Manager, Marketing & Business Development (�-r Coordinator, Economic Development (1-NUF Coordinator, Sustainability Economic Development Officer (1-NU � Website Coordinator � (1-U C;hiet Administrative Utticer January 1, 2011 Employee Complement 5 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 0 Union Full-Time (UFT) 1 Union Part-Time (UP� Chart No. 3 ���� �� ���������� 2011 Current Budget Approved Final Office of Sustainability Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. 'BUDGET '% CMGE. ACTUALS BUDGET '' 2011 ' 2010. EXPENDITURES Salaries & Wages 532,049 466,034 512,488 (25,073) 487,415 (4.83°l0}, Overtime 109 126 500 0 '500 0.00°l0 Employer Contributions 97,683 90,370 100,515 1,070 341;585 '{.Q6% Conferences 3,192 579 5,000 4,000 9;�00 80.00°l0 Travel 2,707 2,455 4,000 0 4;Op0 Q.OQ% ' Bus Dev & City Promo 14,302 15,527 20,000 0 20,000 0.00°la ; Cellular Phones 2,375 2,141 1,950 1,550 3,500 79.49°fo Telephones 3,591 3,319 3,068 (317) 2,7�1 '(10.33%} Advertising 21,090 28,929 3a,000 0 3d;aao a.00�io Trade Shows, Exhib & Displays 9,293 8,706 9,500 0 9,500 O.00�Ib ' Subscription & Publications 950 1,015 1,000 0 1,000 O.DO°fo Seminars & Education 1,769 1,641 2,000 1,000 3,000 50_00°10 ' Purch Pmting/Broch/News Ltr 10,739 15,430 25,000 (5,000) 20,OOQ (20.00°l0} Insurance Premium 5,675 6,666 5,907 532 6,439 9.01°l0 '' Consulting & Professional 65,445 55,895 80,000 0 80,000 0.�0°l0 ` Recpt, Prom & Sp Events 18,089 I 10,957 18,500 (2,000) 16,500 (10.$1°/a}; Memberships 3,987 5,326 4,925 525 5j4�0 10.66°l0 Photo, Mapping, Printing 1,635 1,161 4,000 (1,000) 3,000 ;(25.�0%}' Outside Agency Serv 31,554 21,083 35,600 0 35;600 0.00°la Misc Equip Repairs 0 0 0 0 Q Q.00%' Rental Misc Equip 0 0 0 0 0 0.00°l0 ' Stationery & Office Supplies 2,308 2,273 3,000 0 3,Q00 0.04°fo : Website Support Intranet 22,507 34,291 38,250 113,750 152,000 ' 297.39°l0 Total EXPENDITURES 851,049 773,924 905,203 89,037 994,240 9.84°fa REVENUES Donations (7,500) (10,000) (20,000) 5,000 �15,OOQ) (25.00°!a}' Sale of Directories & Misc Items (889) (1,978) (3,000) 500 (2,500} (16.67%}` Trans. from Continuing Studies Re 0 0 (5,000) 0 (S,O�Q) ,' 0.�0% Total REVENUES (8,389) (11,978) (28,000) 5;500 (22;5d0) , (19.64%�; Net 842,660 761,946 877,203 94,537 ; 971,740 10.78°l0' i d; z4v �'iti Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences 2131 Cellular Phones & Pagers 2140 Telephones 2240 Seminars & Education 2365 Purchased Printing 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo Maps & Printing 6100 Website Support Intranet CITY OF PICKERING 2011 OFFICE OF SUSTAINABILITY SUMMARY OF MAJOR INC Amount ($25,073) 1,070 4,000 1,550 (317) 1,000 (5,000) 532 (2,000) 525 (1,000) 113,750 TOTAL $89,037 ES) Explanation Decrease reflects departmental re-organization Increase in benefits mainly due to OMERS rate increase. Increase reflects's adjustment to conferences account to prior year's level. Increase reflects additional departmental cell phones and usage Annual review of monthly line charges and renegotiation of contract translates into lower costs. Increase to enable additional staff training and education Decrease to reflect 2010 actuals and allow for reallocation of funds to conference account Increase is due to higher replacement value of assets insured. Reduced at the April 4th, 2011 council meeting Needed to accommodate increase in various membership fees Decrease to reflect 2010 actuals and allow for reallocation of funds to seminars account Increase reflects funding of New Corporate website ��_� i�s CITY OF PICKERING 2011 OFFICE OF SUSTAINABILITY EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1592 Donations 1593 Sale of Dir. & Misc. Total Changes Amount $5,000 F7iv $ 5,500 Explanation Decrease reflects 2010 actual donations Decrease partially reflects 2010 year-to-date actuals. E . �-: ��� ���� �� �� ������ 2011 Approved Final Background Information 2192 Office of Sustainability EXPENDITURES 2192.1100.0000 Salaries & Wages Base Salaries & Wages Total 2192.1100.0000 Salaries & Wages 2192.1200.0000 Overtime To meet service level / workload commitments 2192.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 487,415 487.415 500 Total 2192.1200.0000 Overtime 500 This item includes mandatory deductions ( CPP., EL, EHT., ) and employer provided benefits such as dental and optical Total 2192.1400.0000 Employer Contributions 2192.1800.0000 Conferences Economic Development Council of Ontario Planning and / or Sustainable Development Conferences Sustainable Pickering Advisory Committee Members Reduced at the April 4, 2011 Council meeting Total 2192.1800.0000 Conferences 2192.2110.0000 Travel Parking and mileage Total 2192.2110.0000 Travel 2192.2115.0000 Business Development Business Development and Special City Initiatives 2192.2131.0000 Cellular Phones 101,585 101,585 2,000 3,000 5,000 (1,000) 9,000 4,000 4,000 20,000 Total 2192.2115.0000 Business Development 20,000 Cellular Phone & Blackberry Charges Total 2192.2131.0000 Cellular Phones 2192.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2192.2140.0000 Telephones 2192.2210.0000 Advertising Economic Development Publications Advertising Local Business Newspaper Advertising Special Advert. Needs during the year :_ ,� � ��� 3,500 3.500 2,751 2,751 10,000 5,000 15,000 ��� �� ����*��� 2011 Approved Final Background Information 2192 Office of Sustainability Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2192.2210.0000 Advertising 30,000 2192.2211.0000 Tr Shows,Exhib.& Displays Exhibit & Trade Shows Municipal / Regional economic development partnership (trade shows, displays, advertising) 2192.2220.0000 2,500 7,000 Total 2192.2211.0000 Tr Shows,Exhib.8 Displays 9,500 Subscriptions & Publicati Reference material, journals and reports �.'�.il] GTA Municipal News , 350 Total 2192.2220.0000 Subscriptions 8� Publicati 1,000 2192.2340.0000 Seminars & Education Business development, sustainability and land related Marketing & special projects Total 2192.2340.0000 Seminars 8� Education 2192.2365.0000 Purch. Pr./Broch./News Lt Business e - Newsletters Brochures/Promotional & Marketing initiatives Total 2192.2365.0000 Purch. Pr./Broch./News Lt 2192.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 1,500 1, 500 3,000 5,000 15,000 20.000 6,439 insured and higher replacement costs. Total 2192.2370.0000 Insurance Premium 6,439 2192.2392.0000 Consulting & Professional Consulting for special development and corporate projects Consulting and related for Sustainable Pickering [Note: $10,000 through 2011 community contributions $5,000 funded from 2010 community contributions & $5,000 funded from Cont. Studies Res.} Total 2192.2392.0000 Consulting 8� Professional 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen City of Pickering promotional items ( corporate merchandise ) Public relations City of Pickering Business Events Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) City Pins �v � �.� , 10,000 70,000 0,000 7,600 2,000 4,000 2,500 2,400 ��� �� �������� 2011 Approved Final Background Information 2192 Office of Sustainability Reduced at the April 4, 2011 �Council meeting 2192.2395.0000 Total 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Memberships Economic Dev. Council of Ontario(x3) Economic Dev. Assoc. of Canada (x1) Canadian Institute of Planners (Director) Ajax/Pickering Board of Trade Durham Strategic Energy Alliance Clean Air Council Total 2192.2395.0000 Memberships 2192.2396.0000 Photo,Mapping,Printing To cover professional services for photo enlargements, map and printing reproductions Printing of colour pages for economic development publications Photography services for City's promotional publications Total 2192.2396.0000 Photo,Mapping,Printing 2192.2399.0000 Outside Agency Services Corporate writing services Corporate graphics support Printing of Marketing materials Municipal Matters (design and layout - 3 issues) Total 2192.2399.0000 Outside Agency Services 2192.5300.0000 Stationery & Office Suppl Run Date: 20/04/11 1:16 PM 2011 BUDGET (2,000) 16,500 700 225 600 1,625 800 1,500 5,450 . �� 1,000 1,500 3,000 10,000 12,600 10,000 3,000 35.600 General office supplies 3,000 Total 2192.5300.0000 Stationery 8� Office Suppl 3,000 2192.6100.0000 Website Support Website Security Certificate Technical Support (annual) Professional Photography including oblique aerial images Internet - Annual Registration of Domain Names Virtual Hosting, Storage & Web Trends Reports Sustainable Pickering Website hosting Annual maintenance of .mobi application Browse Aloud feature for all URL's (annual fee) � ��: �:� "���._ 400 8,000 4,000 600 2,500 3,000 500 3,000 ���� �� i�" ��� 2011 Approved Final Background Information 2192 Office of Sustainability Corporate Priority - New corporate website (One Time funding) Total Expenses REVENUES 1592.2192.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 130,000 Total 2192.6100.0000 Website Support 152,000 Misc-Donations/Promotion Sustainable Pickering Contributions 994,240 (15,000) Total 1592.2192.0000 Misc-Donations/Promotion (15,000) 1593.2192.0000 Misc - Sale of Maps Miscellaneous merchandise (500) Film Permit Fees (Public road use) (2,000) Total 1593.2192.0000 Misc - Sale of Maps (2,500) 1911.2192.0000 Trsf frm Res - Sustain Funding for Sustainable Pickering consulting. Total Revenues Net Expenses (5,000) Total 1911.2192.0000 Trsf frm Res - Sustain (5,000) - �:� ��=� (22,500) 971,740 �� ������� �a� T �BIC�Ni�NN1A�. �o� � Corporate Services Department The Corporate Services Department provides a multi-faceted cluster of roles, responsibilities and services to the City, including Finance, Supply & Services, Information Technology and Internal Audit. The department continues to provide responsible, innovative and effective leadership within the area of financial services. It endeavors to prudently ensure the financial integrity, accountability, and fiscal capacity of the City. This is achieved by means of effective budgeting, accounting, purchasing, and internal auditing: Also included are property tax billing and collections, payroll, budgets, risk management and the provision of information technology and systems. Sound business practices and procedures, policy setting, quality assurance and financial reporting further enhances the value of Corporate Services. � January 2011 � 3�. �' �,,��, �,i�q �,.:,a� C�� o¢► i Manager, Finance 8 Taxation 5upervisor, Taxation (1-Unfunded) Coordinator, Taxation Services (1—UFT; Financial Analyst Tax Analyst Tax Clerk II Tax Clerk I Th�e Cocporatio� �fi �he City of Pickering Corporate Ser�rices Department i � �ger, Internal Audit (1-NUFT) Audit Analyst (1-UF� Director, Corporate Services & Treasurer Senior Financial Analyst (1—NUFI � Manager, Accounting Services (1—NL Supervisor, Accounting Services (1-NUFT Accounts Payable Clerk I (1—UFT Accounts Payable Clerk II Accounting Clerk 1 Accounting Clerk 11 Accounting F�rojects/Support Clerk H-UFT (�-NU� Senior Financial Analyst - Capital & Debt Management Administrative Assistant II (1-NUFT � • Manager, Supply & Services Supervisor, Payrolf Payroll Administrator • (1 Senior Purchasing Analyst . (1-UFT; Buyer January 1, 2011 Employee Compiement 13 Non-Union Full-Time {NUFT) 0 Non-Union Part-Time (NUPT) 22 Union Full-Time (UFT) Manager, Information Technology (1-Nl Supervisor, Network Support (1-NUF� Network Analyst (�-�� & Ne#work Supply Analyst (1-UF� __�_. System � Administrator ' (1-uF'� Supervisor, Application Development & Suppor Web/Application Developer (1-U� Programmer Analyst (�-u� Chart No. 4 �`���� �� ���k����� 2011 Current Budget Approved Final Corporate Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUAIS YTD APPROVED INC./DEC. $t1DGET °to �NGE. ACTUALS BUDGET 201't ' 2010 EXPENDITURES Salaries & Wages 2,345,620 2,508,015 2,467,147 142,827 2,609;974 5.79% Overtime 45,152 50,021 43,000 0 43,p(1Q 0.00%' Employer Contributions 509,815 533,641 589,738 29,260 618,998 4.96% : Conferences 2,093 725 2,005 1,600 3,605 ` 79.8Q% Uniforms 0 0 0 0 0 Q.O�°lo Travel 3,143 2,777 3,900 400 4;300 10.26°fo Cellular Phones 5,292 5,111 4,700 (200) 4,500 (426°l0); Telephones 29,021 25,438 22,011 (2,056) 99,955 (9.34°l0}; Data Processing Services 68,559 104,890 79,500 22,500 102,Q00 28.3Q%' Advertising 0 0 0 0 < 0 O.QO°lo Subscription & Publications 7,193 4,365 5,300 750 6,050 14.15% Seminars & Education 36,720 21,499 30,220 5,950 38,170 ` 19.69°l0 ' Corporate Training 0 D 3,200 (3,200) 0 (100.00°!0} Purch Prnting/Broch/News Ltr 16,271 16,409 17,400 5,800 23,20Q 33.33°l0 Insurance Premium 30,274 35,101 33,519 3,017 36,53fi 9.Q0% PSAB Reporting Requirments 0 0 0 0 0 6.40°l0 ' Consulting & Professional 265,245 279,298 366,250 170,550 536,800 46.57°l0 Recpt, Prom & Sp Events 2,079 2,120 2,850 200 3,050 7.02%' Memberships 10,913 11,924 11,925 336 12,261 2.82% ` Outside Agency Serv 42,659 43,128 23,050 0 23,Q50 0.00°!0 ' Misc Equip Repairs 80,794 15,842 15,160 4,500 19,660 29.68°fa Software/Hardware Maintenance C 442,607 512,066 527,665 (35,425) 492,240 (6.71°l�); Rental Misc Equip 0 D 0 0 0 0.04%' Bank Charges 125,674 142,017 134,000 10,600 144,600 7.91% Stationery & Office Supplies 28,795 20,180 20,800 400 21,2Q0 1.92% Forms 5,082 3,060 5,000 0 5;000 0.00°l0 . Supplies 8� Tools 23,795 D 9,840 (9,840) ' 0 (100.�0%}` • System & Software Upgrades 0 � 0 66,475 66,475 OAO% Hardware Replacements 0 0 0 61,400 61,400 0.00%0 Misc. Equipment 0 12,719 0 32,94Q 32,940 0.00% ; Total EXPENDITURES 4,126,796 4,350,346 4,418,180 508,784 ' 4,926,964 11.52°/a REVENUES Tax Certificates & Other Fees (180,898) (198,674) (171,150) (8,845) , (179,995) 5.17% Interest on Investments (170,702) (208,275) (200,000) 25,000 ; (175,000} ; (12.50°la}' Penalties & Interest on Taxes (2,313,685) (2,505,315) (2,120,000) (250,000) , (2,370,(�(}0) 11.79%. Transfer from Reserve � � 0 0 (70,000) 15,000 t55,OQ0) (2'�.43%) Trans. from Continuing Studies Re (37,062) (28,209) (65,800) 10,800 (55,000) ;(16.41°/Q} Transferfrom Reserve Fund (25,867) (5,500) (20,000) (21,300) (41,300} 'l06.50%' � ,�: x: ��� ���� �� �'�������� 2011 Current Budget Approved Final Corporate Services Run Date: 20/04/11 1:21 PM ,� �, a a�� Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences 2140 Telephones 2191 Data Process. Serv 2220 Sub & Publications 2340 Seminars 2341 Corporate Training 2365 Purchased Printing 2370 Insurance Premium 2392 Consulting & Prof 2478 Misc. Equip Repairs 2479 SofUHard Mtce Cont. 2819 Bank Charges CITY OF PtCKERING 2011 CORPORATE SERVICES DEPARTMENT SUMMARY OF MAJOR INC Amount $ 142,827 29,260 1,600 (2,056) 22,500 750 5,950 (3,200) 5,800 DECREASES) Explanation Health & safety accomodation has resulted in higher salary costs. Increase is mainly due to higher OMERS rates. Increase reflects adjustment to conferences account to basically 2009 level. Annual review of monthly line charges and renegotiation of contract, translates into lower costs. The increase in costs reflects full year payroll processing costs associated with the new payroll web based system. Increase reflects 2011 planned activity. Increase reflects adjustment to conferences account to basically 2009 level. Decrease reflects 2011 planned activity. Increase reflects new contract (tender) price for printing of tax bill� 3,017 Increase is mainly due to higher replacement value of assets insured. 170,550 Increase is due to consulting resources for New Financial Suite 4,500 Increase reflects costs associated with the Bentley House (35,425) 10,600 project and 2010 activity. Decrease reflects analysis of 2010 expenditures. Increase is mainly due to higher use of credit card transactions by the general public translating to higher bank charges. �; ��� item CITY OF PICKERING 2011 CORPORATE SERVICES DEPARTMENT SUMMARY OF MAJOR INCREASES/( Amount Explanation 5902 Supplies & Tools (9,840) These expenditures have bee re-altocated to various accounts below. 5974 Sys. Software 66,475 With the introduction of Tangible Capital Asset (TCA) reporting, 5975 Hardware Rep 5978 Misc. Equip. Total Changes 61,400 32,940 $ 508,784 relatively low dollar items or repairs are now budgeted in the current budget. In addition, software costs, previously budgeted in capital are no longer permitted under TCA reporting. All software costs are now budgeted in the current budget. These relatively low dollar items are now included in the current budget. These relatively low dollar items are now included in the current budget. ��� � �,� CITY OF PICKERING 2011 CORPORATE SERVICES DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) I DECREASES Item 1412 Tax Cert. & Other Fees 1550 Interest on Investments 1560 Penalties on Taxes 1910 Trans from Res. 1911 Continuing Studies Res. Amount Explanation (8,845) increase in revenue reflects anticipated 2011 activity. 25,000 Decrease in investment income reflects reduction in interest rates. (250,000) Increase reflects average revenues for prior years. 15,000 Planned reduced activity regarding assessment appeals. 10,800 Reduction in transfer - studies completed. 1920 Transfer from Res. Fund (21,300) Staff are planning on revising the City's current DC by-law to include Seaton related costs. Total Changes ($229,345) :� �. �. ���� ���� rai �?��k��`��� 2011 Current Budget Approved Final Finance Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BtlDGET °Io CHGE. ACTUALS BUDGET 2011 2010 EXPENDITURES Salaries & Wages 1,513,920 1,617,375 1,605,376 126,755 1,732,131 7.9Q°la Overtime 34,279 36,491 26,000 0 26,Dti0 O.t��°!o ' Employer Contributions 325,374 337,096 382,665 19,297 401,962 5.04%;. Conferences 1,321 725 1,100 1,100 2,200 1Q0.t30% Travel 1,638 1,214 2,000 0 2,000 O.�Q°!o Cellular Phones 2,541 1,216 1,500 (500) 1,000 (33.33°l0} Telephones 15,126 14,229 13,142 (1,056) 12,Q86 (8.04°/a) Data Processing Services 68,559 104,890 79,500 22,500 1(}2,000 28.30°la Advertising 0 0 0 0 d t3.Q0°fo ' Subscription & Publications 5,556 3,847 5,000 0 5,000 0.00°l0 ': Seminars & Education 4,150 4,048 6,000 0 6,000 O.OQ°lo Purch PmtingBroch/News Ltr 16,271 16,409 17,400 5,800 23,20� 33.33°l0 Insurance Premium 16,846 19,516 18,670 1,680 2Q,350 9.00°10 PSAB Reporting Requirments 0 0 0 0 Q Q.QO°lo Consulting & Professional 233,029 262,946 332,000 193,000 525,000 58.13°l0 Recpt, Prom & Sp Events 1,847 1,743 2,250 0 2,25Q 0.00°(0 Memberships 8,176 9,044 8,900 320 9,2�� 3.60% Outside Agency Serv 41,675 42,144 22,000 0 22,QOfi 0A0°lo Misc Equip Repairs 454 929 600 0 �i0� 0.00% Bank Charges 125,674 142,017 134,000 10,600 144,600 7.91°l0 Stationery & Office Supplies 2q564 13,880 15,500 0 1�,�00 0.00°Io - Forms, 5,082 3,060 5,000 0 5,000 0.00% Total EXPENDITURES 2,442,082 2,632,819 2,678,603 379,496 3,05$,#�99 14.'f7% REVENUES Tax Certificates & Other Fees (180,898) (198,674) (171,150) (8,845) (179,995) 5.'17°10 Interest on investments (170,702) (208,275) (200,000) 25,000 'r (175,OQ0) , (12.50°la� Penalties & Interest on Taxes (2,313,685) (2,505,315) (2,120,000) (250,000) {2,37Q,QOQ) 11.79°fo ' Transfer from Reserve 0 0 (70,000) 15,000 (55,000) (21.43°fo) Trans. from Continuing Studies Re (37,062) (28,209) (65,800) 10,800 (55,OD0} (16.41°l0); Transferfrom Reserve Fund (25,867) (5,500) (20,000) (21,300) (4'1,300) ' 108.50% Other Misc Revenue (36,705) (63,255) (80,000) 0 (80,Q00) 0.00°!0 ' Total REVENUES (2,764,919) (3,009,228) (2,726,950) (229,345) (2,956,295) 8.41°l0 Net (322,837) (376,409) (48,347) 150,151 ; 101,804 (31d.57°l0�; .,�� � a- _ 2127 Finance EXPENDITURES 2127.1100.0000 ���� �� �����°� 2011 Approved Final Background information Salaries & Wages Base Salaries & Wages Health & Safety work accommodation Total 2127.1100.0000 Salaries 8� Wages 2127.1200.0000 Overtime Year End Processing Implementation of web based payroll system Budgets � Tax Due Dates Tax Billing Software Changes & issuance of tax bills 2127.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 ':��1�Z�7�1 1,684,131 48,000 1,732,131 5,000 5,000 7,500 5,000 3,500 Total 2127.1200.0000 Overtime 26,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefits related with Health & Safety work accommodation 2127.1800.0000 Conferences 392,362 9,600 Total 2127.1400.0000 Employer Contributions 401,962 Mun Fin Officers Assoc. - Treasurer Property Tax Conference - Assessors & Compliance Total 2127.1800.0000 Conferences 2127.2110.0000 Travel Director and Staff: Parking and mileage 2127.2131.0000 Cellular Phones Blackberry annual charges. 2127.2140.0000 Tetephones 1,100 1,100 2,200 2,000 Total 2127.2110.0000 Travel 2,000 1,000 Total 2127.2131.0000 Cellular Phones 1,000 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2127.2191.0000 Data Processing Services Processing of City's payroll E-Time System Maintenance Total 2127.2140.0000 Telephones ?": �^4. _ [- m.v n�" h 12,086 12.086 60,000 5,000 ���� �� �� ���� 2011 Approved Final Background Information 2127 Finance Additional processing costs associated with enhanced (web based) payroll system �i x7f►•Y�i[�][iI�I�I�] 2127.2220.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 37,000 Total 2127.2191.0000 Data Processing Services 102,000 Advertising Subscriptions & Publicati Reference materials, journals and reports Internal Audit Reference Materials 2127.2340.0000 0 4,500 500 Total 2127.2220.0000 Subscriptions & Publicati 5,000 Seminars & Education Public Sector Acting Brd (PSAB) - Government Transfers compliance HST Training - compliance Property Tax Courses Institute Of Internal Auditors and Municipal Internal Auditors Assoc. Total 2127.2340.0000 Seminars 8� Education 2127.2365.0000 Purchased Printing Printing costs for tax bills. Increase in cost reflects first year of a new contract. Total 2127.2365.0000 Purchased Printing 2127.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 1, 500 2,000 1,000 1,500 6,000 23,200 '_r�c]��I�7 20,350 insured and higher replacement costs. Total 2127.2370.0000 Insurance Premium 20,350 2127.2392.0000 Consulting & Professional Property tax legislation changes, preparation and review of tax rates due to re-assessment; property tax issues. -- P.O. 21-0049, Municipal Tax Equity FMW (customization of reports) & Vailtech for new cash module & security training Comm & Indust Vacancy verification and vacancy appeals - Funded from Assessment Appeal Reserve. -- P.O. 21-0049, Municipal Tax Equity Audit & Professional Services (City, Library, FGT & PSAB) Seaton Financial Impact Study - funded from outside groups 2011 City & Seaton DC Study - Required under Provincial Legislation - Funded from DC Reserve. P `�L � �� �a3 15,000 5,000 15,000 90,000 50,000 60,000 ���� �� a����� 2011 Approved Final Background Information 2127 Finance City of Pickering Financial Impact Study - Funded from Continuing Studies. -- P.O. 29-0139, Watson & Associates. Phase Three - Hydro One Appeal - Funded from Assessment Appeal Reserve. -- P.O. 21-0050, MTE Paralegal. General Assessment Appeais - Funded from Assessment Appeal Reserve. -- P.O. 21-0051, MTE Paralegal. Municipal BMA Study Payment Card Industry (VISA & MasterCard) - compliance audit required to meet external data security standards. Partially funded (57%) from Continuing Studies Reserve. -- P.O. 20-0753, Telus communications Inc. Consultant review of tender & bid documents. Reserve. -- P.O. 20-0708, - Procurement Law Firm Corporate Priorities - New Financial Suite 2127.2394.0000 Recpt, & Promo. 2127.2395.0000 Funded from Continuing Studies Run Date: 20/04/11 1:16 PM 2011 BUDGET 30,000 20,000 20,000 5,000 35,000 5,000 175,000 Total 2127.2392.0000 Consulting 8� Professional 525,000 Recpt,Prom. & Sp.Ev.,Gen Memberships 2,250 Total 2127.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2,250 Fin Management Institute - Treasurer Institute of Public Admin. - Treasurer Society of Management Accts - Treasurer & Mgr Fin & Tax Canadian Institute of Chartered Accts. - Acct Mgr & Int Audit Mgr Assoc.of Mun. Tax Collectors - Mgr Finance Treasury Management Association of CDA - Treasurer Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. & Fin Analyst Municipal Fin Off. Assoc. - Corporate (4) Canadian Payroll Assoc. - Payroll Supervisor CGA Membership - Senior Financial Analyst (2) & Accounting Supervisor Internal Auditor Associations Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services ,5 "? .:li -a'tt� : �s .� 150 1,820 2,100 230 290 650 845 270 2,325 500 9,220 ��� �� �������� 2011 Approved Final Background Information 2127 Finance Security Services for daily pick-up of bank deposits (Civic Complex & Recreation Complex) Total 2127.2399.0000 Outside Agency Services 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator Total 2127.2478.0000 Equipment Repairs 8� Maint 2127.5300.0000 Stationery & Office Suppl General office supplies Budget document production supplies 2127.5302.0000 A/P action slips Cash Receipts 2819.0000.0000 Forms Total 2127.5300.0000 Stationery 8� Office Suppl Total 2127.5302.0000 Forms BANK CHARGES & EXCHANGE Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charges for direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total Expenses REVENUES 1412.0000.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 22,000 22,000 600 600 14,500 1,000 15,500 500 4,500 5,000 15,400 104,500 15,400 600 8,700 Total 2819.0000.0000 BANK CHARGES & EXCHANGE 144,600 FINANCE REVENUE Tax certificates - 1,000 at $65 Application fee for Section 357 & 358 property tax refunds Recovery of costs for Tax Collection and Tax Registration letters Electronic Payment Correction Tax Billing for Mortgage Companies Tax certificates (24 hr turnaround) Roll Number set-up fee ; � ,,,. , ._ � � �, 3,058,099 (65,000) (1,000) (1,000) (600) (65,000) (7,395) (2,000) ��� e�� ������� 2011 Approved Final Background Information 2127 Finance Run Date: 20/04l11 1:16 PM 2011 BUDGET Ownership change fee (38,000) Total 1412.0000.0000 FINANCE REVENUE (179,995) 1550.0000.0000 INCOME - INVEST. (EXT.) Investment income is based on 2010 estimated actuals. 1560.0000.0000 (175,000) Total 1550.0000.0000 INCOME - INVEST. (EXT.) (175,000) PEN.&INTEREST-TAXES The City Charges 15% per annum for unpaid property taxes Revenue fee increased at the April 4, 2011 Council meeting. 1910.2127.0000 (2,320,000) (50,000) Total 1560.0000.0000 PEN. & INTEREST - TAXE� (2,370,000) Transfer from Reserve Phase Three - Hydro One Appeal General Assessment Appeals Vacancy verification & appeals Total 1910.2127.0000 Transfer from Reserve 1911.2127.0000 Trsf frm Res - Finance City Financial Impact Study - Continuing Studies Res Payment Card Industry (VISA & MasterCard) compliance audit Consuitant review of tender & bid documents. 1920.2127.0000 (20,000) (20,000) (15,000) (55,000) (30,000) (20,000) (5,000) Total 1911.2127.0000 Trsf frm Res - Finance (55,000) Trsf frm RF - Finance 2011 City & Seaton - Development Charges Study 2127.9990.0000 Other Revenue (41,300) Total 1920.2127.0000 Trsf frm RF - Finance (41,300) Seaton Studies - Funded from outside groups (landowners). Internal management fee for investment portfolio Total Revenues Net Expenses Total 2127.9990.0000 Other Revenue VS Y" y d�ix n vn: (50, 000) (30,000) __ :1 111 i (2,956,295) 101,804 ���� �� ��������� 2011 Current Budget Approved Final Supply 8� Services Run Qate: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °/a CHGE. ACTUALS BUDGET ' 2Q11 ' ' 2Q10 EXPENDITURES Salaries & Wages 254,226 279,269 266,993 3,709 270,702 1.39°la ' Overtime 0 D 2,000 0 2,DOQ 0_00°l0- Employer Contributions 59,428 64,759 65,466 3,374 68,$40 5_15%' Conferences 772 0 775 0 775 O.QE}°lo ` Uniforms 0 0 0 0 0 n.(l0°l0 Travel 535 191 700 0 700 O.Q4% ' Telephones 2,626 2,463 2,264 (207) 2,057 (9.14°lu),; Advertising 0 0 0 0 ' 0 0.00°l0 Subscription & Publications 0 0 0 0 0 0.00%- Seminars & Education 1,892 1,652 2,370 0 2;370 0.00% Insurance Premium 2,243 2,574 2,440 220 2,660 9.02°l0 : Recpt, Prom & Sp Events 96 137 400 0 400 O.QO% Memberships 2,216 2,315 2,405 40 2,445 1.66°!a ' Outside Agency Serv 984 984 1,050 0 1,Q50 0.04% ` Stationery & Office Supplies 954 1,419 700 0 70(� 0.00°l0 " Forms 0 0 0 0 ' 0 0.00% ` Supplies & Tools 521 0 0 0 ' 0 0.00°l0 Total EXPENDITURES 326,493 355,763 347,563 7,136 354,699 2.d5°/a - Net 326,493 355,763 347,563 7,136 ! 354,699 2.05% � =. �, ; .� � ���� �� � �� ���� 2011 Approved Finai Background Information 2133 Supply & Services EXPENDITURES 2133.1100.0000 Salaries & Wages Base Salaries & Wages Total 2133.1100.0000 Sataries 8� Wages 2133.1200.0000 Overtime To meet service level / workioad commitments 2133.1400.0000 Employer Contributions Run Date: 20/04111 1:16 PM 2011 BUDGET 270,702 270.702 2,000 Total 2133.1200.0000 Overtime 2,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and opticai Total 2133.1400.0000 Employer Contributions 2133.1800.0000 Conferences Ontario Public Buyers Assoc. Total 2133.1800.0000 Conferences 21332110.0000 Travel Parking & mileage Total 2133.2110.0000 Travel 2133.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2133.2340.0000 Seminars & Education 68,840 68,840 775 775 700 700 2,057 Total 2133.2140.0000 Telephones 2,057 PMAC, Pro-Dev Program, Credit Seminar - Buyer PMAC, Pro-Dev Program, Senior Purchasing Anatyst OPBA Seminars, Buyer Total 2133.2340.0000 Seminars 8� Education 2133.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 870 870 630 2,370 2,660 insured and higher replacement costs. Total 2133.2370.0000 Insurance Premium 2,660 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar �11 Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 400 2133.2395.0000 Memberships .� �- �� e E°� .m v r ��� �� ������� 2011 Approved Finai Background Information 2133 Supply & Services Manager - Purchasing Management Association of Canada (PMAC) Manager - Ontario Public Buyers Association (OPBA) Manager - Ontario Municipal Management Institute (OMMI) Buyer (PMAC) Buyers (OPBA) Senior Purchasing Analyst (PMAC) Senior Purchasing Analyst (OPBA) Senior Purchasing Analyst (AMCT) Total 2133.2395.0000 Memberships 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies Total 2133.2399.0000 Outside Agency Services 2133.5300.0000 Stationery & Office Suppl General office supplies 2133.5302.0000 Total Expenses Total Revenues Net Expenses Forms Total 2133.5300.0000 Stationery 8� Office Suppl _ �:� �.,. �, t` w. Run Date: 20/04/11 1:16 PM 2011 BUDGET 400 210 85 400 420 400 210 32Q 2,445 1,050 1,050 700 700 0 354,699 0 354,699 �`����� �� ������.����� 2011 Current Budget Approved Final Information Technology Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDC'aET % CMGE. ' ACTUALS BUDGET 2011 2010 EXPENDfTURES Salaries & Wages 577,474 611,371 594,778 12,363 6d7,141 2.Q8°1a Overtime 10,873 13,530 15,000 0 15;000 0.00°10 Employer Contributions 125,013 131,786 141,607 6,589 148,196 4.65°l0 ' Conferences 0 0 130 500 63Q 384.62%0 Travei 970 1,372 1,200 400 1,600 33:33°l0 Cellular Phones 2,751 3,895 3,200 300 3,500 9.38°1u : Telephones 11,269 8,746 6,605 (793) 5,812 ;(12.01%j Subscription & Publications 1,637 518 300 750 1,05Q 2�0.00°l0 ! Seminars & Education 30,678 15,799 21,850 5,950 27,800 27.23°!0 Corporate Training 0 0 3,200 (3,200) 0 (100.00°10} Insurance Premium 11,185 13,011 12,409 1,117 13,526 9_00°!0 Consulting 8� Professional 32,216 16,352 34,250 (22,450) 11,800 '(65.55%); Recpt, Prom & Sp Events 136 240 200 200 400 ' 100.00°/a Memberships 521 565 620 (24) 596 ; (3.87°}0}, Outside Agency Serv 0 0 0 0 0 O.OQlo Misc Equip Repairs 80,340 14,913 14,560 4,500 19;060 30.9'f% SoftwarelHardware Maintenance C 442,607 512,066 527,665 (35,425) 492,240 (6.71%); Rental Misc Equip 0 0 0 0 0 �.00°fo Stationery & Office Supplies 7,277 4,881 4,600 400 5;000 8.70°!a Supplies & Tools 23,274 0 9,840 (9,840) 0 ,; (100.00%)'; System & Software Upgrades 0 0 0 66,475 66,475 O.Op% Hardware Replacements 0 0 0 61,400 61,400 0.00%' Misc. Equipment 0 12,719 0 32,940 32,940 D.00°10 Total EXPENDITURES 1,358,221 1,361,764 1,392,014 122,152 1,514,166 8.78°!0 ' REVENUES Trans. from Continuing Studies Re 0 0 0 0 0 OAO°fo Total REVENUES 0 0 0 0 ` 0 0.00°fo Net 1,358,221 1,361,764 1,392,014 122,152 � 1,514,166 8.78°/0, _� m;� � 4_ .�. 4 5.� ���� �� �� ����, 2011 Approved Finai Background Information 21961nformation Technology EXPENDITURES 2196.1100.0000 Salaries & Wages Base Salaries & Wages Total 2196.1100.0000 Salaries 8� Wages 2196.1200.0000 Overtime To meet service level/workload commitments Total 2196.1200.0000 Overtime 2196.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Total 2196.1400.0000 Employer Contributions 2196.1800.0000 Conferences MISA -- IT Manager Oracle Developer's Conferences -- DBA & Web/Application Developer Total 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & mileage Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Cell phone and Blackberry Charges Total 2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Consists of long distance, monthly charges, voicemail, and system upgrades 2196.2220.0000 Subscriptions & Publicati Technical books & IT-related subscriptions YouSendlt Data Transfer Run Date: 20/04/11 1:16 PM 2011 BUDGET 607,141 607,141 15,000 15,000 148,196 148,196 500 130 630 1,600 1,600 3,500 3,500 5,812 Total 2196.2140.0000 Telephones 5,812 TechNet CD Subscription Tota1 2196.2220.0000 Subscriptions 8� Publicati 2196.2340.0000 Seminars & Education Oracle Database 11g: New Features for Administrator's Ref. 2- Supr. Applic. Devl. & Support Communication Skills: Results Through Collaboration - Supr. Applic. Devl. & Support � a� � � n_ e. 200 370 480 1,050 4,200 2,700 ��� �� �����°�� 2011 Approved Final Background Information 2196 Information Technology Developing Security-Enhanced Web Applications - Web Appiication Developer Oracle Application Server 10g R2: Administration I- Web Appiication Developer Basic Citrix Administration - Supervisor, Network Support Vmware vSphere Troubleshooting - Supervisor, Network Support Blackberry Administration Essentials -- Network Analyst Blackberry Comprehensive - Network Analyst Compellent Storage Center - PC Analyst 11 2196.2341.0000 2196.2370.0000 Total 2196.2340.0000 Seminars 8� Education Corporate Training Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacernent costs. Totat 2196.2370.0000 Insurance Premium 2196.2392.0000 Consulting & Professional General Support for Systems, such as Vailtech, Active, etc. Network Support SAN Migration for SQL and Exchange Databases 2196.2394.0000 Run Date: 20/04111 1:16 PM 2011 BUDGET 1,600 5,300 3,400 3,800 1,500 1, 500 3,800 27,800 0 13,526 13,526 2,000 4,000 5,800 Total 2196.2392.0000 Consulting & Professional 11,800 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings Total 2196.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2196.2395.0000 Memberships Municipal Management Program--Manager IT Oracle User's Group--DBA & Web/application Developer Total 2196.2395.0000 Memberships 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures General Network Cabling Contract Agreement--Satellite Subscription--Supervisor, Network Support Printer Repair Wireless Hub connector 400 400 466 130 596 13,000 1,000 1, 560 1, 500 450 Bentley House - cabling 1,550 Total 2196.2478.0000 Misc.Equipment Repairs 8� 19,060 2196.2479.0000 Sfwr/Hdwr Maint Contracts ��� ��fi� �� ' ������°��� 2011 Approved Final Background Information 21961nformation Technology Maintenance -- MS-Enterprise Agreement (Year 2 of 3, Software Assurance) Maintenance -- IT -- Oracie Licenses Maintenance -- IT -- Oracle AS Standard Edition Maintenance -- IT -- Firewall Maintenance -- IT -- Login Tokens Maintenance -- IT -- Alloy -- Help Desk Software Maintenance -- IT -- VMware Maintenance -- IT -- Insight -- Network Data Backup Maintenance -- IT -- WhatsUpGold -- Network Monitoring Maintenance -- IT -- Liebert -- Uninterruptible Power Supply Maintenance -- IT -- APC -- Uninterruptible Power Supply Maintenance -- IT -- Bis Pro Services -- Server Event Manager & Languard Maintenance -- IT -- Softchoice -- Compellent SAN Maintenance -- IT -- Scriptlogic -- Login Controt Maintenance -- IT-- Executive Software -- Undelete & Diskeeper Maintenance -- IT -- Symantec Ghost Maintenance -- IT -- GFI -- Mail Archiver Maintenance -- IT -- SYS-Net -- iPrism Maintenance -- IT -- Citrix Maintenance -- IT -- Blackberry Enterprise Server Contract -- IT -- Internet Security Certificates Contract -- IT -- HP Server Support Contract -- IT -- Network Security Monitoring Maintenance -- HR -- AAMS Maintenance -- HR -- OrgPlus Maintenance -- C&R -- Active -- Recreation Maintenance -- C&R -- DBS -- Recreation Maintenance -- CS -- Vailtech -- Financials & Tax Maintenance -- CS -- RAC -- Budget Contract -- CS -- Reamined -- Assessment Data Conversion Contract -- CS -- OPAC -- Property Information Maintenance -- P&D -- Orion -- GIS ��� �; � Run Date: 20/04/11 1:16 PM 2011 BUDGET 105,100 49,500 5,560 20,170 2,950 1,850 13,850 4,870 1,400 3,000 700 1, 500 18,900 4,850 1,525 650 1,000 5,950 1,100 2,600 1,400 7,995 14,660 4,700 240 39,450 6,400 23,150 10,750 500 350 24,480 ��� �� �� ���� 2011 Approved Final Background Information 2196 Information Technology Maintenance -- P&D -- Kyrocera Maintenance -- P&D -- Plotter Maintenance -- P&D -- Microfiche Scanner & Printer Maintenance -- P&D & ES -- ESRI Maintenance -- P&D & ES -- AutoCAD Licenses Maintenance -- ES -- RTA -- Fleet Maintenance Maintenance -- ES -- Auto Turn Maintenance -- Clerks -- JJ Mackey -- Parking Tag Maintenance -- Clerks -- groupe Techna -- Parking Mobile Units Maintenance -- Clerks -- Ikon -- Canon Scanner Maintenance -- Clerks -- Identicam -- Printer Maintenance--Clerks--Animal Shelter Maintenance--City--Wallace Wireless Contract--Clerks--iCompass Contract--BES Licences Contract--City--Quarterly internai computer network vulnerability assessment to fulfill Payment Card industry (PCI) compliance requirements Contract--City--Quarterly external computer network vulnerability assessment to fulfill Rayment Card Industry (PCI) compliance requirements Contract--City--Yearly internal & external computer network vulnerability assessment to fulfill Payment Card Industry (PCI) compliance requirements Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Suppl General office supplies Corporate back-up tapes -- Replacement 2196.5902.0000 2196.5974.0000 Total 2196.5300.0000 Stationery & Office Suppl Supplies & Tools System & Software Upgrade Corporate -- PC-based Software Upgrades Museum -- Point of Safe Software Museum -- Event Management Software ES -- (3) Adobe Acrobat (Full) ES -- (2) Corel Draw (Full) - L. � � �� Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,620 2,050 2,030 9,960 10,800 1,835 1,300 8,005 8,350 1,580 810 5,000 1,800 25,950 1,000 12,250 1,500 15,300 492,240 4,000 1,000 5,000 0 10,000 12,000 1,100 1,375 1,200 ���� �� �������_ 2011 Approved Final Background Information 2196 Information Technology ES -- Auto Turn (Fuli) ES--(2) Visual Othymo Software OoS -- Photo Management System CS -- Tangible Capital Asset (TCA) to meet PSAB3150 Rept. City -- Wallace Wireless Licenses Bentiey House - Citrix Licenses City - Online Town Hall Meetings 2196.5975.0000 LCDs Total 2196.5974.0000 System 8� Software Upgrade Hardware Replacements Corporate -- LCD Projector Replacement of 3 Network Switch Cabinets Server Memory Upgrade SAN Controller Upgrade Purchase of Printers as replacements for those that can no longer be viably repaired Purchase of Laptops as part of the City's equipment replacement cycle and to accommodate requests for the Youth Centres Total 2196.5975.0000 Hardware Replacements 2196.5978.0000 Misc. Equipment Provision for replacement of low cost PC items Repair & Replacement - Contingency Fund Fire -- Video Camera & Camera Lens O&ES - PC & 30-inch Wall-mounted LCD for GPS Tracking O&ES - Rugged Laptop Bentley House - colour printer & Cisco port switch Login Tokens C&R - Camcorder & accessories Total Expenses Total Revenues Run Date: 20/04/11 1:16 PM f���Sil BUDGET 2,450 1,500 2,500 15,000 12,000 3,850 3,500 66.475 5,500 1,200 5,400 15,500 12,800 5,000 16,000 [. � �I�7 5,000 15,000 2,340 1,950 3,800 2,250 1,5Q0 1,100 Total 2196.5978.0000 Misc. Equipment 32,940 ,� �� ,� �m� 1,514,166 0 ����� ��' �� ����� 2011 Approved Final Background Information 2196 information Technology Net Expenses ., �.�, �.<�.� Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,514,166 T � �������� � � - tt3� t SICENTENt�;I�#L 20� � Community Services Department The Community Services Department is a multi-disciplined team of professional staff who provide a variety of innovative programs and services to all community members of Pickering. The department engages the community and stakeholders in the develo.pment and implementation of programs and services reiated to health & we(iness, environmental awareness, recreation, cufture, and parks for leisure or active use, as well as the provision of safe and reliable, infrastructure for communit� use. The department proactively plans for current and future needs in areas of its involvement and ensures safe, sustainable and socially active integration of all the needs. January 2011 =�� ���� �,,,,,,1, "�"°P'�i „���, �7. � �� �� Culture & Recreation Division (ChaR No. Director's Office Employee Complement 2 Non-Union FT 0 Non-Union PT 0 Union FT 0 Union PT �"he Cvrporation of the City af Pickering Community Services Department Director, Community Services Administrative Assistant II (� Operations 8� Facilities Division Culture 8� Recreation Division Employee Complement 6 Non-Union FT 0 Non-Union PT 21 Union FT 34 Union PT 219 Union PT Term Note: 66 Speciality Course Instructors Authorized by: Chie�A�dministrative Officer (Chart No. 5b, 5c and Employee Complement 20 Non-Union Full-Time (NUFT) 114 Union Full-Time (UFT) 41 Union Part-Time (UPT) 1 48 Union Full-Time Term (UFTT) 238 Union Part-Time Term (UPTT) Operations � Facilities Division Employee Complement 7 Non-Union FT 0 Non-Union PT 85 Union FT 7 Union PT 48 Union FT Term 19 Union PT Term February 1, 2011 Engineering Services Division (Chad No. Engineering Services Division Employee Complement 5 Non-Union FT 0 Non-Union PT 8 Union FT 0 Union PT 0 Union FT Term Chart No. 5 �a„�„ �e�;:4. �";"i. C�ty o¢� Supervisor, Marketing, Research 8 Communications Coordinator, Marketing 8 Revenue, Marketing Promotions & Graphic ; Designer Event Note: 66 Speciality Course Instructors not included' Authorized by: The Corporation �f the City vf Picicer.in� Community Services Department Culture & Recreation Division Director, Community Services Division Head, Culture & Recreation AdminisVative Assistant I Supervisor, Culture 8 Recreation Coordinator, Community Recreation Programs (1-UF� Coordinator, Recreation Programs (1-UF'n Recreation Programmer, Petticoat Creek EvenVCamp Programmer Coordinator, Museum Operations . r�. Event & Volunteer Programmer Education Instructor (Museum) Maintenance Person, Museum Site (1-UPI� Museum Guide/Receptionist Museum Program Assistant (19-UPTn Program & Event Staff (22-UPT� Youth Staff (35-UPl'f) Camp Staff (68-UPTl') Facility Security Guard (5-UPT+ 7-U Chief Administrative Clerk-Typist (C�R) Supervisor, Facility Programs Health & Fitness Specialist Coordinator, Aquatic Programs Aquatic Programmer Employee Complemenf 6 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) • 21 Union Full-Time (UFT) 34 Union Part-Time (UPT) 219 Union Part-Time Term (UPTT) Coordinator. Program RegisVation (1=UF� Asst Coordinator, Program Regist. (1-UF1') PssL Coordinator, Facility Operations, Facilily Bookings (1- UFn Cterk, Program Registration (2-UPTn Secretary, Recreation Complex (1-UFT') Clerk-Typist (Complex) (2-UF� Clerk, Recreation Complex (6-UP� Clerk, Rec. Complex Memberships (1-UF� Aquatic Program Assistant (4-UP� Aquatic Staff (56-UPT'f) Child Care Worker (1-UPT + 1-UPT'f) Shift Leader, Child Care Worker (1-UPT + 1-t Coordinator, Facility February 1, 2011 (5-UPI� Coordinator, Fitness Services (3-UFT) Coordinator, Fitness Rooms (1-UP� Fitness Instructors (9-UPT. 8 UPTII Chart No. 5 (a) �drve:F 4 � kr'�� ;P"� a ,�,•„ C�t� o¢► Foreperson, Facilities Maintenance " (1-U FT) The Gorporation o# the City of Pickering Community Services Department Operations & Facilities Division Facilities Section � _ Director, Community Services Division Head, Operations & Facilities Supervisor, Facilities Operations , (1-NUFT) Facility Research & DevelopmenUEvent Programmer (1-UFT) Lead Hand, ' Facilities Maintenance (1-UF� Swimming Pool Maintenance Person ' (2-UFT) Facility Maintenance�Person ' (9-UF� Facility Custodian '' (4-UP� Authorized by: Chief Administrative Officer Coordinator, Facility Operations (1-UF� Employee Complement 1 Non-Union Full-Time (NUFT) 0� Non-Union Part-Time (NUPT) 29 Union Full-Time (UFT) 4 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 19 Union Part-Time Term (UPT� Maintenance Mechanic, Facilities (1-UF� Facility Attendants (19-UPT� February 1, 2011 Foreperson, Ice Arena (2-U F� Maintenance Worker, Arena (11-UF"f) Chart No. 5 (b) �.,:,,� iiFH=� .,.,k,.i C�r� o¢r The Corporatio� �f the City of Pickering ' Community Servic�s Department ' Operations & Facilities Division ' Operations Section � �— Supervisor, Parks Operations , (1-NU Coordinator, � Forestry Inspector, Parks Managemeht �� _� � (1-UFn Foreperson, Parks & Property ead Hand Tur & Horticulture (1-UFT Horticulturalist Worker . Director,. Commu�ity Services Division Head, Operations & Facilities Superintendent, Municipaf Operations ��-NUF� Administrative Assistant I Clerk, Municipal Operetions (1-NUF� (1-UFI� Secretary, Operations Centre (1-UF� Clerk, OperaUons Centre (1-UP� Receptionist Clerk/Typist, Municipal Operations Employee Complement , 5 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 49 Union Full-Time (UFT) 1 lJnion Part-Time (UPT) . 48 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Supervisor, Roads Operetions Coordinator, Roads, Inirastructure Contracls (1-UFT, Foreperson, Roads • Heavy Equipment Operatorl Labourer (13-UFT �1z"�� Heavy Equipment Operator 111 Student . . (2-UF Labourer February 9, 2011 Heavy Equipment Operator II Maintenance Worker Labourer Inspector, Municipal Infrastructure Foreperson, Skilled Shop (1-U Lead Hand Roads Maintenance (1-UFl Maintenance Worker Lead Hand Parks 8 Property (1-UF� Labourer (4-UF Chart No. 5 (c) ��i �� ;h,��x� � ��� �.'�>�� Foreperson, Municipal Garage �"�� (�-u� Operations Centre Service ' Person ' (1-UP7) Authorized by: Chief Administrative Officer The CQrporati�n of the City of P.ickering Community Services Department Operations & Facilities Division Fleet Section Director, Community Services Division Head, Operations & Facilities Supervisor, Fleet Operations Clerk, Operations Centre (1-UP� (1-NU Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 8 Union Full-Time (UFT) 2 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTi') Small Equipment Repair Person (�-�� February 1, 2011 Mechanic, Municipal Garage� �s-uFr� Chart No. 5 (d) iN,:.,,�, ,,.� �:,�,�. d;.�' u �� o¢� The C�rporation �f the Ci�y of P6cker6ng Community Services Department Engineering Services Division Director, Community Services ( Division Head, f Engineering Services Administrative Assistant I (1-NU (1-NUFT) Receptionist Clerk/Typ.ist, Engineering Services (�-ui Supervisor, , Engineering & Capital Works (1—NUFT) Coordinator, Landscape & Parks Construction Coordinator/Inspector Development (1-UFT) (1-UFTI Coordinator, Engineering & Design Systems (�-UF� Coordinator, Traffic Operations (1-UFT) Technician, Construction 8� Design ��_� Coordinator, Transportation 1 Engineering � February 1, 2011 (1-UF't� Employee Complement 5 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT} 8 Union Full-Time (UFT) 0 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Senior Water Resources & Environmental Engineer (1-NUF� Coordinator, Environmental Awareness Programs (1-U Water Resources Engineer (1-NUFT) Chart No. 5 (e) , C�� o¢� The Cor�pora�tion of the City of Pickering ' dperations & Emergency Services Departmer�t Fleet Section °'°'"' Foreperson, Municipal Garage ,� � �;'.;;,, (�-uFr� Operations Centre Service ' Person (1-UP� Authorized by: � Chief I- ini ive Officer Director, Operations & Emergency Services Division Head, Operations & Facilities Supervisor, Fleet Operations Clerk, Operations Centre (1-UP� (1-NU Employee Complement 1 Non-Union Full-Time (NUFT) 0 Non-Union Part-Time (NUPT) 8 Union Full-Time (UFT) � 2 Union Part-Time (UPT) 0 Union Full-Time Term (UFTT) 0 Union Part-Time Term (UPTT) Small Equipment Repair Person (1-UF� January 1, 2011 Mechanic, Municipal Garage (6-UF� Chart No. 5 (fl ���,r �� i���;��ri�� 2011 Current Budget Approved Final Community Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET •°% CHGE. ACTUALS BUDGET 2011 ` 2010' EXPENDITURES Salaries & Wages 10,555,190 11,343,211 11,112,970 403,245 11,516,215 3.63°/u Salaries & Wages - Prg. 794,810 934,125 1,065,712 (12,278) 1,053;434 ('1_15°!0}; Overtime 458,069 410,031 474,875 9,180 484;(3a5 1.93% 0001 Program Overtime 3,149 3,728 0 0 0 Q.00°Jo' Employer Contributions 2,166,487 2,346,979 2,407,597 198,153 2,605,750 8.23°Io ' Conferences 220 0 800 3,200 4,000 40Q.OD°fa Uniforms 94,622 80,586 87,549 2,500 90,�49 2.8�% Travel 16,597 15,966 23,050 200 23;25Q 0.87°10 Freight, Express & Cartage 1,468 1,291 2,600 0 2,600 0.�0°l0 Environmental Charges 315 311 0 0 0 DAO°lo Cellular Phones 32,408 35,984 39,950 3,450 43;400 8.fi4°fo Telephones 105,645 112,990 96,898 10,338 107,236 'f4.67°fo ' Advertising 145,367 144,682 152,900 0 152;900 0.00°lu ' Trade Shows, Exhib & Displays 480 1,061 500 0 50a Ct_a�?°lo ' Subscription & Publications 2,278 2,952 2,500 1,200 3,7Q0 4$,Qa% : Seminars & Education 54,290 41,150 51,750 13,095 64,$45 25.34°!n Purch Prnting/Broch/News Ltr 94,707 81,841 98,000 0 98;OtlQ �.�0°Co ; Insurance Premium 294,534 338,014 337,242 29,952 367,'194 $.$$°fo ' Ins. Deductible 42,366 42,741 48,000 2,000 50,000 4.17°!a Consulting & Professional 82,056 109,291 342,500 197,000 539,500 57.52°fo Recycling Collection 0 0 0 0 ' 0 O.QO°f Recpt, Prom & Sp Events 183,249 25,665 27,900 0 27,9(ltl fi_00°l0 Memberships 16,509 12,846 20,467 672 21,139 3.2$% Photo, Mapping, Printing 1,993 4,680 3;200 1,500 4;700 46.$$% Compost Collection 0 � 0 0 6 O.QO°/a rr Garbage Collection 13,500 18,000 18,000 (3,000) 15,000 (96.67°/a}; Outside Agency Serv 483,016 474,292 568,740 55,145 6�3,$85 9.70% Rpr & Mnt - Winter Control 474,472 336,841 725,000 70,000 795,Q00 9.&6°Ja Rpr & Mnt - Contract Services 550,545 574,923 570,000 55,000 62v,044 9.65°!0 ' Rpr Main. Maint Mater 611,322 388,536 600,000 (100,000) 540,OQ0 ("i6_67%)' Highway Aids - Repair Maint. 135,138 131,073 140,000 (10,000) 130,OQ0 {7.14%); Parks Repairs & Maintenance 75,177 50,696 70,000 38,000 108,000 54.29°l0 Build Repairs & Mtce 1,154,638 1,143,452 1,042,065 121,106 1,163,171 11.62°fo ' Tree Maintenance 77,354 89,059 75,000 0 75,Odb �.QO°lo ' Lighting & Repair Maint. 7,771 15,725 13,000 7,000 20;000 53.85°l0 ' Veh - Repairs & Maintenance 312,989 334,500 310,500 10,000 320,5a0 322°lo s Misc Equip Repairs 915,116 854,371 875,727 57,800 933,527 6.60% Antiques Repairs Mtce. 510 4,894 5,000 0 5;000 � O.OQ°la _ � �, � � :�. ���� �m ������°���� 2011 Current Budget Approved Final Community Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. Bi7DGET °Io CHGE. ' ACTUALS BUDGET ' 2011 ' 2010 Other Fix. Assets Rep & Mtce. 50,344 39,235 62,800 0 &2,800 O.Od°�'o ' Grounds Upkeep 313,155 288,164 365,000 (1,000) 364,000 (0.27�'/oj; Community Use of Schools 2,840 (175) 4,000 0 4;OOfl O.OQ% Building Rentals 30 30 45 84,965 85,a10 188,811.1'f°lo Prgm - Build Rentals 186,000 206,500 210,000 6,000 216,OOQ 2.86°l0 Rentai Misc Equip 228,070 125,532 153,755 9,945 163;700 6.47% Land Rentals 3,250 3,250 8,100 0 8,100 O.OQ°lo Stationery & Office Supplies 33,466 34,280 31,OD0 2,700 33,700 8.71% Forms 3,024 5,561 5,300 2,500 7,$fl0 47.17°l0 ` Program Supplies 129,154 136,791 155,000 28,500 183;50Q 18.3�°fo Event Supplies 23,114 189,940 200,250 82,700 282�95f} 41.30°l0 Prgms Supplies 169,314 164,067 222,143 (2,289) 299�$54 (1.�3°l0) Athletic Equip. Playroom 1,168 1,700 1,800 0 1,80� 0.00°l0 Drop-In Centre Supplies 6,862 4,616 4,400 0 4,400 0.40°/a Supplies - Special Events 20,311 20,939 21,500 0 21;500 0.00°la Antique Purchases 200 726 600 0 60(i 0.00°!a ' Committee Expenses 6,246 7,229 9,000 4,000 13,000 44.4Q% Gift Shop Plaques 3,659 4,878 4,000 0 4,Q00 QAO°fa" Utilities - Water 132,685 147,773 142,660 12:003 154,663 8 41°l0 Utilities - Gas 360,414 325,068 387,400 (19;340) 368,Q60 (4.99°fo) Utilities - Hydro 1,503,309 1,490,577 1,477,960 12,520 9,490,48Q 0.85°fo Utilities - Oil 6,938 6,075 9,883 0 9,883 �.QOato Utilities - Cable T.V. 0 206 650 0 650 O.00Q/o Small Tools 7,366 5,308 6,000 0 6;tlOfl Q.00% Gas, Oil Tires 359,625 380,223 473,370 (40,670) ' 432,7Q0 (8.59%j Fertilizer, Grass Etc. 65,283 42,980 72,000 10,000 82;000 13.89% Supplies & Toois 88,704 86,332 101,400 (30,900) 70,5�0 (3�.47°loj Shop Supplies 29,364 37,499 30,000 0 3a,00(3 4.�0°l0 ' Minor Furniture & Fixtures 0 0 0 52,000 52,OOQ D.OQ°lo-; Misc. Equipment 0 0 0 77,500 77,500 O.flO% Other Minor Fixed Assets 0 0 0 129,000 129;�0(3 0.0�°l0 : TaxesTenant 260,673 271,618 303,635 18,000 32f,635 5.93°fo` Program Expenditures 0 0 0 0 '! 0 O.OQ°lo Total EXPENDITURES 23,952,925 24,533,409 25,873,643 1,602,592 ' 27,476,235 6.19°fo REVENUES Sale of Services - Public Works (23,562) (32,440) (25,000) 0 (25;Ot10} 0.00°fo Donations 0 (65,000) 0 0 ' 0 0.00%' Federal Grant (24,445) (33,919) (33,000) (2,000) (35;b00j 6.Q6°!o ' Ont. Specific Grants (89,467) (96,495) (92,000) (18,200) (110,200) ' 'E9.7$°fa �� . ����� �i�� z�� �����r�r�� 2011 Current Budget Approved Final Community Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUdGET '°!o CHGE ! ACTUALS BUDGET ' 2011 " 2010 '! OtherAgencyGrts (60,850) (61,926) 0 0 0 0.00% Trans. from Continuing Studies Re 0 (30,328) (69,500) (161,500) (231;OdQ) 232.37% ; Transfer from Reserve Fund 0 0 0 (10,000) (?Q,000) 0.00% Misc. Revenue 0 0 0 0 ' 0 O.OQ°I� ` Program Registrations (1,488,230) (1,529,453) (1,931,043) 7,180 (1,923,$63) (�.37°1oj' Gift Shop (4,467) (5,534) (5,500) (1,000) (6,500) ! 18.18°!0 Snack Bar (12,901) (10,792) (11,000) (350) (11,3�0} 3.18°!0 Vending Machines (14,552) (33,975) (24,600) 0 (24;600} Q.E}0°lo Rentals (32,309) (30,648) (27,100) 0 (27,1t}d} O.tld°f4 Advertising Space (29,540) (35,225) (27,000) 0 (27;OOt?) f}.00°/u Memberships-PooUHealth Club (4,000) (7,000) (7,000) 0 (7;D00) 0.00°�0 ` Programs (9,601) (7,398) (17,415) 0 (17,415) 6.Q0% Child Supervision (9,986) (7,731) (14,753) 0 (14,753) Q.04% Fitness Testing (88,728) (37,380) (132,000) 32,000 ("f(}0,000) (24_24°l0) Donations (1,160) (664) (3,500) 2,400 (1,100) . (68.57°10); Bloomers & Britches 0 0 0 0 0 0.00% Misc. Roads Cap. Constr. 0 0 0 0 ' 0 Q.00°10 Admissions - Public & Edu. (85,430) (91,801) (89,000) (2,200) (91,200) ' 2.47°l0 ` Admissions - Tennis (116,023) (109,734) (120,000) 0 {120,0t��) Q.QO%' Admissions - Skating (20,071) (17,092) (28,000) 0 (28,OQQ} O.OQ°lo : Admissions - Public Swimming (62,689) (70,303) (67,000) 0 (67,0(�Q� �.0�%' Admissions - Squash (27,729) (26,201) (38,800) 10,800 (28,000) ' (27.$4°l0}' Admissions - Fitness Room (22,439) (11,491) (31,700) 9,700 (22,040) ; {30.60°l0) Admissions - Racquet Ball (10,517) (9,115) (12,500) 0 (12,5�Q} Q.bO% Rentals - Ice Surface (1,619,936) (1,340,147) (1,580,000) 188,000 (1,392,OQ0) (`f1.9Q%) Rentals - Pool (274,842) (276,006) (271,600) (16,550) (28$,'i50) 6.09% ` Rentals - Mtg. Room/Public (60,332) (81,930) (68,000) (2,000) (7Q,QQQ) 2_94°l0 ; Rentals - Mtg. Room/Prog. (58,000) (47,500) (60,000) 0 (60,Oa0) O.OQ°la Rentals - Halls (76,124) (93,695) (105,000) 7,000 (98,Oa0} (6.67°!a) Rentals - Pool-School Board 0 (1,081) (2,000) 0 (2,000} 0.(}0% Rentals - West Shore C.C. (40,890) (44,306) (38,000) (3,000) (41,040} 7.89°!0 Rentals - East Shore C.C. (31,406) (40,454) (30,000) (5,000) (35,000) 16.67%' Rentals - Lockers (941) (649) (800) 0 (8Q4) OAf}°/u ; Membertships - Tennis (47,350) (54,760) (57,330) (2,670) (6Q,000} 4.66% Memberships - PooUHealth Club (721,110) (751,642) (731,100) (43,100) , (774,200) 5.90°l0 Memberships - Squash (97,983) (101,274) (121,600) (5,400) ('f27,000} 4.44°10 Memberships - General (32,191) (70,811) (132,000) 22,000 (110;000) , (1fi.67%); Memberships - Racquet Ball (31,195) (31,006) (24,000) (7,000) (37,t}40} 29.17% Rentals - Claremont C.C. 0 (600) (500) 0 (5Qp} 0.00°l0 ; � �� �, �i�� �� ������r��� 2011 Current Budget Approved Final Community Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDCaET °lo CHGE, ' ACTUALS BUDGET ' 2041 2010 Rentals - East Woodlands 0 0 0 0 0 0.00°fo ' Rentals - Petticoat Creek (30,192) (37,979) (30,000) (5,000) (35,Q00} '�6.67°/a " Rentals - Wellness Clinic (27,594) (28,800) (32,400) 0 {32,400) 0.04% Rentals - Green River C.C. (9,600) (6,144) (8,600) 0 (8�600) 0.00% ` Rentals - Pottery Studio (8,928) (9,000) (8,500) 6,250 (2,250} ', (73.53%} Other Revenue (35,106) 0 0 (250,000) (250,Q00) Q.00% r Other Misc Revenue (313,755) (307,903) (295,835) (86,110) ' (381,945) 29.11%- Misc. Event Revenue 0 0 0 0 0 O.�Q°!o ' Netted Revenue (394,957) (469,995) (368,350) 0 ' (36$,350} 0.00°14 Nutrition (427) (967) 0 0 ' 0 O.OD°lo ' Misc Income (17,189) (15,091) (21,000) 4,375 (16,625} (20_83°fo}; Other Revenue - Membership NSF (5,157) (5,570) 0 (5,000) (�;Q00} O.Q�% Communities in Bloom 0 0 0 0 � �.00°l0 ' Total REVENUES (6,173,901) (6,178,955) (6,794,026) (336,375) (7,130,4Q1) 4.95°10 Net 17,779,024 18,354,454 19,079,617 1,266,217 , 20,345,834 fi.64%; ,�}�� ���� �� �����r�r�c� 2011 Current Budget Approved Final Community Services - Admin. Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET '% CHGE. � ACTUALS BUDGET 2011 ' 2010 EXPENDITURES Salaries & Wages 283,572 324,877 408,642 (192,883) 215,759 !(47.20°l0)' Overtime 11,337 17,773 10,000 (10,000) 0 (1p0.00°l0) Employer Contributions 61,040 67,074 73,109 (27,685) 45,42�k (37.87°/a)' Conferences 0 0 0 1,000 1,000 O.1�0°l0 " Uniforms 0 0 0 0 ' 0 0.00°!s+ ' Travel 503 838 1,000 (800) 20Q ($O.QO%}; Cellular Phones 1,036 1,179 1,000 (150) 850 (�5.��°fo}' Telephones 3,253 3,093 2,885 (706) 2,17� (24.47°l0}' Advertising 0 0 0 0 0 �.4d% ' Subscription & Pubiications 45 112 200 0 2fl0 0.00°l0 ' Seminars & Education 95 0 500 300 8pQ 60.�0% Insurance Premium 3,244 4,505 4,429 0 4;429 0.00°la Consulting & Professional 0 4,437 25:000 (25,000) 0 (10�.fl0°fo) Recpt, Prom & Sp Events 1,296 547 500 500 1;000 ''[00.00% ' Memberships � 551 741 840 (350) 490 i(41.67°/a} Photo, Mapping, Printing 0 198 500 0 `500 O.QO°la ' Outside Agency Serv 0 0 0 0 (} 0_UO% ' Veh - Repairs & Maintenance 3,713 3,475 2,000 1,500 3;50a 75.40°l0 ' Stationery & Office Supplies 2,916 2,588 2,500 0 2,5a0 D.00°tu - Forms 0 0 0 0 0 Q.00°1a Gas, Oil Tires 1,411 1,558 1,500 0 1,5Q0 Q.�Q°fo Total EXPENDITURES 374,012 432,995 534,605 (254,274) 28�,33"! (47.5fi%) Net 374,012 432,995 534,605 (254,274) , 280,331 (47.56%); :; � � � y� g ��� �� �������� 2011 Approved Final Background Information 2710 Community Services - Admin. EXPENDITURES 2710.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of two positions to cost centre 2500 - Facilities Admin 2710.1200.0000 Overtime Overtime Total 2710.1100.0000 Salaries 8 Wages Transfer of overtime budget to Facilities Admin cost centre (2500) Total 2710.1200.0000 Overtime 2710.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of benefit of two positions to 2500 - Facilities Admin 2710.1800.0000 Conferences Run Date: 20/04/11 1:16 PM 2011 BUDGET 428,420 (212,661) 215,759 10,000 (10,000) 0 90,116 (44,692) Total 2710.1400.0000 Employer Contributions 45,424 Director to attend annual conference Total 2710.1800.0000 Conferences 2710.2110.0000 Travel Parking & mileage Total 2710.2110.0000 Travel 2710.2131.0000 Cellular Phones Annual Blackberry Charges Director Total 2710.2131.0000 Cellular Phones 2710.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2710.2140.0000 Telephones 2710.2220.0000 Subscriptions & Publicati To enhance departments resource library and Health & Safety information 2710.2340.0000 1,000 1,000 200 200 850 850 2,179 2,179 200 Total 2710.2220.0000 Subscriptions & Publicati 200 Seminars & Education Training and educational courses and workshops Administrative Assistant --Topical Seminar Total 2710.2340.0000 Seminars 8� Education 2710.2370.0000 Insurance Premium � -,; . ��� 500 300 :11 ���� �� ���������� 2011 Approved Final Background Information 2710 Community Services - Admin. Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2710.2370.0000 Insurance Premium 2710.2392.0000 Consulting & Professional 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff Total 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2710.2395.0000 Memberships 1@ $75 OMMI (Ontario Municipal Management Institute) 1 @ $65 Niagara Parks Assoc. 1@$200 National Rec. & Parks Assoc. Total 2710.2395.0000 Memberships 2710.2396.0000 Photo,Mapping,Printing Professional services for photography and outside reproduction Total 2710.2396.0000 Photo,Mapping,Printing 2710.2457.0000 Vehicle-Repair & Maintena Vehicle - Repair and Maintenance 2710.5300.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,429 4,429 0 1,000 1,000 75 65 350 490 11, 500 3,500 Total 2710.2457.0000 Vehicle-Repair 8� Maintena 3,500 Stationery & Office Suppl General office supplies & supplies for TRCA Total 2710.5300.0000 Stationery & Office Suppl 2710.5900.0000 Gas, Oil, Tires Etc. Gas, Oil & Tires etc. Total Expenses Total Revenues Net Expenses Total 2710.5900.0000 Gas, Oil, Tires Etc. � tr� T_ .� ,. 2,500 2,500 1,500 1,500 280,331 0 280,331 ���� �� ��������� 2011 Current Budget Approved Final Engineering Services Division Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BllDGET °fo CHGE. ACTUALS BUDGET = 20'l1 ` 2010 ' EXPENDITURES Salaries & Wages 1,347,198 1,448,145 1,473,660 (383,542) ' 1,090,'118 ; (26.Q3°lo), Overtime 27,057 20,143 21,000 12;000 33,000 57.14°fo Employer Contributions 311,106 335,677 334,047 (73,642) 260�405 (22.05°lfl)', Conferences 220 0 800 (800) 0 (100.00°10} Uniforms 538 1,040 1,000 0 1;000 0.00°l0 Travel 3,005 2,723 3,000 (1,000) 2rQQ0 (33.33°t��' Cellular Phones 5,160 4,631 5,500 (1,000) 4,50fl {18.18°fo} Telephones 9,978 9,655 9,333 (652) 8,681 (6.99°l0} Advertising 4,684 5,708 6,000 0 6;Q00 13.00°14 Subscription & Publications 530 378 600 1,000 1,6�0 ` 166.67°fa Seminars & Education 2,925 3,567 5,000 (40) 4�960 (Q.84°fo);, Insurance Premium 19,338 19,291 19,987 1,799 21;786 9.00°fa Ins. Deductible 3,257 0 2,000 0 2;OOQ O.OQ°fa ` Consulting & Professional 7,321 73,802 176,500 231,500 408,OQ0 131.16°10 Recyding Collection 0 0 0 0 0 d.�0°!0 ' Recpt, Prom & Sp Events 226 150 450 0 450 0.00% Memberships 4,537 3,260 3,500 325 3;825 929°fo ` Photo, Mapping, Printing 1,948 3,255 2,000 1,500 3;5Q0 75.00°lu ` Compost Collection 0 0 0 0 ' 0 O.OQ°!a ` Garbage Collection 13,500 18,000 18,000 (3,000) 15,Q00 (16.6�°k)' Outside Agency Serv 321,731 342,001 344,000 18,000 362,OOQ 5.23°fo Veh - Repairs & Maintenance 6,481 3,134 5,000 (2,000) 3,000 (40AQ°!o) Misc Equip Repairs 37 0 200 0 `ZOQ Q.O�%: Rental Misc Equip 0 0 200 0 200 0.00% ` Stationery & Office Supplies 4,087 4,264 4,000 200 4;2f�0 5.00Ia Forms 0 0 200 0 `200 O.OQ% Program Supplies 94,763 101,570 115,000 18,500 133;500 16.Q9°fo" Gas, Oil Tires 3,588 3,634 4,000 0 4,000 0.00% Supplies & Tools 1,376 0 500 (300) 2Q� (60.40°%} TOtal EXPENDITURES 2,194,591 2,404,028 2,555,477 (181,152) 2,374,325 (7:09°la}; REVENUES Sale of Services - Public Works (23,562) (32,440) (25,000) 25,000 ' 0 (100.00%}; Trans. from Continuing Studies Re 0 (22,616) (43,500) (86,500) (130„(10a) 198.85°la Other Revenue (35,106) 0 0 (250,000) (25Q,4�Q) D.OQ°fo s Misclncome (17,189) (15,091) (21,000) 4,375 (16,625) ; (20.$3°!a}' Total REVENUES (75,857) (70,147) (89,500) (307,125) (396,625) 343.?6°to ' Net 2,118,734 2,333,881 2,465,977 (488,277) I 1,977,700 (19.80°!0� :� � �. :�,.� � Item CITY OF PICKERING 2011 ENGINEERING SERVICES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Amount Explanation 1100 Salaries & Wages ($383,542) Decrease in safaries due to transfer of staff to various cost centres ($581,090) partially offset by three new positions. These new positions are funded by York Region MOU and by application revenues for Seaton. 1200 Overtime 1400 Emp. Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones 2140 Telephones 2220 Subscriptions & Pub. 2370 Insurance Premium 2392 Consulting 2398 Garbage Collection 2399 Outside Agency 2457 Veh Repair & Mtce 5320 Program Supplies 12,000 (73,642) (800) (1,000) (1,000) Increase due to requirement to fulfill Seaton development review timelines specifically MESP & NFSSRs. Decrease in benefits mainly due to transfer of positions to various cost centres. Decrease reflecYs 2011 planned expenditures. Decrease due to tansfer of staff. Decrease due to tansfer of staff. (652) Annual review of monthly line charges and renegotiation of contract, translates into lower costs. 1,000 Increase to cover onetime cost of new traffic manuals and transportation 1,799 231.500 (3,000) 18,000 (2,000) 18,500 Total Changes ($181,152) documents to replace existing outdated publications Increase is attributable to higher replacement value of insured assets. Increase is mainly due to the following planned studies: Downtown stormwater diviersion study $ Seaton technical plan review for storm water 150,000 87,500 Decrease in purchase of garbage bag tags due having unsold tags in stock Increase is related to higher fees for crossing guard contract. Decrease reflects 2010 estimated actuals. Increase in cost is found in the Environamental Services cost centre. The cost increase is for planned program enhancement. � ��� ��� CITY OF PICKERING 2011 ENGINEERING SERVICES DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES�/ DECREASES Item 1430 Sales of Services 1911 Continuing Studies Res. 9990 Other Rev 9990 Misc Income Total Changes Amount $25,000 (86,500) (250,000) '� � 4,375 Explanation Revenue has been transferred to Operations & Facilities Division. Various studies started last year are now being comp�eted this year. The funding for these studies carried over to the current year. The increase in revenue is due to the following: $125,000 per year from York Region for the funding of the water resources engineer position and $125,000 funding from the landownf for Seaton related technical review assistance. Decrease in revenue reflects 2010 estimated actuals as it pertains to garbage bag tag sales and waste/recycling bin advertising. =� � ,v {°� aa�k�� �i��° �a� ���;��r���� 2011 Current Budget Approved Final Engineering Services - Admin. Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. '$UUGET °lo CHGE. ACTUALS BUDGET 2011 ' 2Q1� ' EXPENDITURES Salaries & Wages 1,347,198 1,448,145 1,473,660 (383,542) 1,(}90,118 {26.03%�; Overtime 27,057 20,143 21,000 12,000 33,�00 57.14%' Employer Contributions 311,106 335,677 334,047 (73,642) 260,405 (22.a5°lo}, Conferences 220 0 800 (800) 0 (100.00°l0)` Uniforms 538 1,040 1,000 0 1,(30€l 0.00°fo Travei 3,005 2,723 3,000 (1,000) 2;Q00 (33.33°!0} Cellular Phones 5,160 4,631 5,500 (1,000) 4,50Q ;; (18.18°fo} Telephones 9,978 9,655 9,333 (652) 8,6$1 ' (6.99°/a} Advertising 0 0 0 0 4 O.QO% ' Subscription & Publications 530 378 600 1,000 1;6Q0 ` 166.67% Seminars & Education 2,925 3,567 5,000 (40) 4,960 ((1.80°fo}, Insurance Premium 18,232 16,770 16,662 1,500 18,162 9.00% Ins. Deductible 3,257 0 2,000 0 2,QOQ �.QO°ta Consulting & Professional 7,321 73,802 176,500 231,500 408,OQ0 '�31.16% Recpt, Prom & Sp Events 226 150 450 0 45Q O.QO°lo Memberships 4,537 3,260 3,500 325 3;825 9.29°l0 ` Photo, Mapping, Printing 1,948 3,255 2;000 1,500 3;50� 75.OQ°lo - Veh - Repairs & Maintenance 6,481 3,134 5,000 (2,000) 3,Q00 ?(40.�4°/u)' Misc Equip Repairs 37 0 200 0 200 O.QO°/a Rental Misc Equip 0 0 200 0 20� 0.00% : Stationery & Office Supplies 4,087 4,264 4,000 200 4,200 5.00°10 Forms 0 D 200 0 20Q 0.0t1% Gas, Oil Tires 3,588 3,634 4,000 0 4,000 D.00% Supplies & Tools 1,376 0 500 (300) 200 ;(60.00°1aj Total EXPENDITURES 1,758,807 1,934,228 2,069,152 (214,951) 1,854,20'i (1Q.39°l0) REVENUES Sale of Services - Public Works (23,562) (32,440) (25,000) 25,000 '' 0 (10(�.00%}` Trans. from Continuing Studies Re 0 (22,616) (43,500) (86,500) (130,000) 198.8�°to Other Revenue ' (35,106) 0 0 (250,000) ,(25Q,OOQ) 0.00°fo Total REVENUES (58,668) (55,056) (68,500) (311,500) (3$0,000� 4�4.74°l0 Net 1,700,139 1,879,172 2,000,652 (526,451); 1,474,201 (26.31°faj- ,p � :� �x3 :� ��� �� �������� 2011 Approved Final Background Information 2290 Engineering Services - Admin. EXPENDITURES 2290.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of six positions to 2500 - Operations & Facilities Admin Transfer of one position to 2320 - Roads Transfer of one position to 2718 - Parks Transfer of one position to 2315 - Operations Centre & Garage New position York Region) Water Resources Engineer - Start date - Jan 1, 2011 (Funded from New position: Development Engineer - Start date - June 1, 2011. (Cost offset by additional Seaton related application fees). New position: Technician, Design & Construction - Start Date - June 1, 2011. (Cost offset by additional Seaton related application fess). Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,501,864 (332,589) (75,754) (88,744) (84,003) 79,344 60,000 30,000 Total 2290.1100.0000 Salaries 8� Wages 1,090,118 2290.1200.0000 Overtime Design and Construction Traffic and Engineering (Special Events and Data Collection) Stormwater Management & Environmental Awareness Events/meetings Total 2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of benefits for six position to 2500 - Operations & Facilities Admin Transfer of benefits for one position to 2315 - Municipal Garage Transfer of benefits for one position to 2718 - Parks Transfer of benefits for one position to 2320 - Roads Benefits costs associated with Water Resources Engineer Benefit costs associated with Development Engineer & Construction Design Technician. 2290.1800.0000 2290.1900.0000 Conferences Uniforms 15,000 3,000 15,000 33,000 361,915 (87,779) (19,418) (20,050) (18,384) 21,621 22,500 Total 2290.1400.0000 Employer Contributions 260,405 0 As per the Collective Agreement, Personal Protective Equipment ����� s'�.� 4' a�.. 1,000 ���� �� �� ��°�� 2011 Approved Final Background Information 2290 Engineering Services - Admin. Total 2290.1900.0000 Uniforms 2290.2110.0000 Travel Parking & mileage Total 2290.2110.0000 Travel 2290.2131.0000 Cellular Phones Cellular Phone and Blackberry Charges Total 2290.2131.0000 Cellular Phones 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publicati Reference material, standards, regulations, AutoCad publications, safety legislations Traffic & Transportation Manuals Total 2290.2220.0000 Subscriptions & Publicati 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops AutoCAD 3D Training - Coordinator, Design & Systems Design Tech CPTED Level 2- Coordinator, Landscape & Parks Development Ontario Traffic Council Workshop (Coord Traffic Oper & Coord Transp Eng) Total 2290.2340.0000 Seminars 8� Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2290.2370.0000 Insurance Premium 2290.2371.0000 Insurance Deductible Insurance Deductible Total 2290.2371.0000 Insurance Deductible 2290.2392.0000 Consulting & Professional Bikeway & Trail Master Plan Deferred to 2012 Centralized Collision Reporting Program (shared services with Region of Durham) AADT Traffic Count Program �� E 3 .'� +t.a '`_'T 'a-v Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,000 2,000 2,000 4,500 4.500 8,681 8.681 .1� 1,000 1,60 1,000 2,800 660 500 4,960 18,162 18.162 2,000 2,000 125,000 (125,000) 3,000 5,000 ���� �� �������� 2011 Approved Final Background Information 2290 Engineering Services - Admin. Pre-Engineering --Soils Investigation, Surveys & Utility Locates for Capital Works Projects Stormwater Management - Miscellaneous Contingency Kingston Road Sidewalk Feasibility Study - Funded from Cont. Studies Reserve Preparation of Stormwater Management Manual - Funded from Cont. Studies Reserve. -- P.O. 29-0954, Valdor Engineering Inc. Whitevale Drainage Study (Carryover Project from 2010)-Funded from Cont. Studies Reserve Downtown Stormwater diversion study Seaton technical plan review for storm water management. Total 2290.2392.0000 Consulting & Professional 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Utilities Coordination/Traffic Advisory Meetings Miscellaneous Meetings / Functions / Promotional Events Total 2290.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2290.2395.0000 Memberships Association of Professional Engineers of Ontario, Division Head, Stormwater & Environmental Eng., Coord Trans Eng Association of Technicians & Technologists (3) Supervisor, Eng. & Capital Works, Constr. Coord/Insp, Design Tech. Durham Public Works Association Supervisor, Eng. & Capital Works Municipal Engineers Association (1) - Division Head Ontario Association of Landscape Architects - Coordinator Parks & Landscape Development Ontario Municipal Management Institute - Supervisor, Eng. & Capital Works Association of Road Supervisors - Construction Inspector/Coordinator Canadian Association of Certified Planning Technicians (Constr & Design Tech) CPTED Ontario Membership - Co-ord. Landscape & Park Institution of Transportation Engineers - Coord. Transportation Eng. & Coord. Traffic Oper Ontario Traffic Council (City Membership) � �:.� =: :a.., �a -a- Run Date: 20/04/11 1:16 PM 2011 BUDGET 15,000 10,000 30,000 25,000 85,000 150,000 85,000 408,000 200 250 450 750 700 150 100 600 125 150 200 50 500 500 ���� �� ��������� 2011 Approved Final Background Information 2290 Engineering Services - Admin. Total 2290.2395.0000 Memberships 22902396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintena Repairs to Division's Utility Vehicles (4) Total 2290.2457.0000 Vehicle-Repair & Maintena 2290.2478.0000 Misc.Equipment Repairs & Radar gun, Traffic Counting Classifier. Portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs 8� 2290.2678.0000 Misc Equipment Rentals Miscellaneous Equipment Rentals Totat 2290.2678.0000 Misc Equipment Rentals 2290.5300.0000 Stationery & Office Suppl General office supplies 2290.5302.0000 Forms Material testing forms Total 2290.5300.0000 Stationery 8� Office Suppl Total 2290.5302.0000 Forms 2290.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Misc. Equipment Various sundry items such as spray paint, smafl tools, traffic counter tubes Total Expenses REVENUES 1430.0000.0000 1911.2290.0000 Total 2290.5902.0000 Misc. Equipment SALE OF SERVICES-PUB WK Trsf frm Res - MPE Funding from Cont. Studies Res - Kingston Road Sidewalk Feasibility Study Funding from Cont. Studies Res - Stormwater Management Manual Funding from Cont. Studies Res - Whitevale Drainage Study 2290.9990.0000 Misc Income Run Date: 20/04/11 1:16 PM 2011 BUDGET 3,825 3,500 3,500 3,000 3,000 200 200 200 200 4,200 4,200 200 200 4,000 4,000 200 200 1,854,201 0 (30,000) (25,000) (75,000) Total 1911.2290.0000 Trsf frm Res - MPE (130,000) �:�,;�'+�:� s.; .u:a'�%' �� ��� �� �������� 2011 Approved Final Background information 2290 Engineering Services - Admin. York Region Funding of staff related to Southeast Collector Trunk Sewer Funding from Landowners - Seaton related Tech/Review Assistance Total Revenues Net Expenses Total 2290.9990.0000 Misc Income f3 �. �- 3;.� &�r` u� Run Date: 20/04/11 1:16 PM 2011 BUDGET (125,000) (125,000) (250,000) (380,000) 1,474,201 ���� �� �����r��� 2011 Current Budget Approved Final Crossing Guards Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. Bt}DGET °Io CHGE. ACTUALS BUDGET ' 2011 ' 2Q10 s EXPENDITURES Salaries & Wages 0 0 0 0 0 0.00% Employer Contributions 0 0 0 0 0 O.QO°lo Uniforms 0 0 0 0 0 0.00°fo ` Advertising 0 0 0 0 ' 0 0.�0°l0 Insurance Premium 0 1,343 2,340 210 2,550 8.97°Io Outside Agency Serv 321,731 342,001 344,000 18,000 362,000 5.23% Total EXPENDITURES 321,731 343,344 346,340 18,210 364,550 5.26% Net 321,731 343,344 346,340 18,210 ' 364,550 5.26%0 ; ;-_ - f� _ . ���� �� �������� 2011 Approved Final Background Information 2230 Crossing Guards EXPENDITURES 2230.2370.0000 Insurance Premium Insurance premium cost allocation Total 2230.2370.0000 Insurance Premium 2230.2399.0000 Outside Agency Services 2011 School Crossing Guard Program Total Expenses Total Revenues Net Expenses � Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,550 2.550 362,000 Total 2230.2399.0000 Outside Agency Services 362,000 �.:��� _�_: � 364,550 0 364,550 ���� �� �s�������� . 2011 Current Budget Approved Final Environmental Services Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. rBU[#GET f°fo CMGE - ACTUALS BUDGET ; 2011 ' 2010! EXPENDITURES Advertising 4,684 5,708 6,000 0 6`;000 OAQ%a ` Insurance Premium 1,106 1,178 985 89 1;074 9.04% Consulting & Professional 0 0 0 0 0 0.00°fo Recycling Collection 0 0 0 0 0 OAO°!o ' Compost Collection 0 0 0 0 0 O.QQ% Garbage Collection 13,500 18,000 18,000 (3,000) 15;000 <(16.67°/a} Program Supplies 94,763 101,570 115,000 18,500 133,500 16.Q9°fo Supplies & Tools 0 0 0 0 0 0.00°la Totai EXPENDITURES 114,053 126,456 139,985 15,589 155,574 11_14°l0` REVENUES Misc Income (17,189) (15,091) (21,000) 4,375 (16;625) (20.$3°l0} Total REVENUES (17,189) (15,091) (21,000) 4,375 (16,625} ` (2t?.83°h�}'` Net 96,864 111,365 118,985 19,964 ' 138,949 16.78°10' j� � 3._' �. �- y ��� �� �������� 2011 Approved Final Background Information 2430 Environmental Services EXPENDITURES 2430.2210.0000 Advertising Advertise Programs/events within publications (Durham Green Life/SNAP/Retail Pages, News Advertiser) Total 2430.2210.0000 Advertising 2430.2370.0000 Insurance Premium Annua► cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. 2430.2398.0000 Garbage Collection Run Date: 20/04/11 1:16 PM ����� BUDGET 6,000 6,000 1,074 Total 2430.2370.0000 Insurance Premium 1,074 Garbage Bag Tag Purchases (Expense is offset by revenue from the program) Total 2430.2398.0000 Garbage Collection 2430.5320.0000 Program Supplies Promotional Activities & Materials Corporate Awareness Community Awareness Event Management Dog Waste Diversion (12 Parks x$3,000/Park) Dog Waste Diversion expansion (Location TBD) Community Clean-ups Waterfow� Management Program (includes goose relocation ,harassment, and egg oiling) Social Marketing Pesticide Control Total Expenses REVENUES 2430.9990.0000 Misc Income COA Waste bin advertising program Garbage Bag Tag Sales Total Revenues Net Expenses 15,000 15,000 12,000 2,500 3,000 36,000 4,000 15,000 55,000 6,000 Total 2430.5320.0000 Program Supplies 133,500 155,574 (1,625) (15,000) Total 2430.9990.0000 Misc Income (16,625) _ ..; ,, � .� °:�: (16, 625) 138,949 �i�� r;� ����>����� 2011 Current Budget Approved Final Culture & Rec 8� Op.8� Facilities Division Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGET ;°10 CHGE. ' ACTUALS BUDGET 2011 ' 201Q' EXPENDITURES Salaries & Wages 3,933,409 4,221,977 3,984,163 70,070 4,054,233 1.76°!a' Salaries & Wages - Prg. 794,810 934,125 1,065,712 (12,278) 'f,053,434 (1.15%}` Overtime 141,863 157,410 108,875 17,180 126;Q55 15.78°!0 0001 Program Overtime 3,149 3,728 0 0 0 0.00°l0 : Employer Contributions 767,560 839,332 877,272 36,279 913,551 4.14°to' Conferences 0 0 0 2,000 2,Ob0 0.00% Uniforms 27,363 17,940 22,049 0 22;049 O.OQ% Travel 11,021 11,232 16,600 0 16,600 0:00°l0 Freight, Express & Cartage 800 704 2,000 0 2,000 a.oaa�o ` Cellular Phones 14,164 20,171 23,400 (800) 22,600 (3.42°l0� Telephones 64,034 62,444 57,402 11,701 69,103 20.38°In Advertising 140,683 138,974 146,900 0 146,900 OAO°lo Trade Shows, Exhib & Displays 480 1,061 500 0 500 Q.OQ°/a Subscription & Publications 449 1,064 1,000 0 1;000 Q.00°f Seminars & Education 26,061 16,466 23,700 3,215 26;995 13.57% Purch Prnting/Broch/News Ltr 94,707 81,841 98,000 0 9$,Q00 Q.QO°fo Insurance Premium 90,169 126,135 112,943 10,165 123,108 9.00% Ins. Deductible 1,264 7,115 6,000 0 6;000 O.DO°!o Consulting & Professional 0 0 0 0 ' 0 O.d�°t Recpt, Prom & Sp Events 179,710 22,529 23,550 (1,500) 22,050 (6.37°/a}' Memberships 6,920 4,410 9,882 (1,403) $,479 (14.20°fo} Photo, Mapping, Printing 45 127 500 0 50Q 0.00°l0 Outside Agency Serv 156,085 111,315 178,640 (22,855) 155,7$5 (12.79%) Build Repairs & Mtce 587,447 594,031 475,015 48,510 523,525 10.21°/a Veh - Repairs & Maintenance 6,286 7,358 6,500 0 6s500 0.00°to ' Misc Equip Repairs 84,526 78,800 128,700 20,800 149,500 16.16°fo Antiques Repairs Mtce. 510 4,894 5,000 0 5,OOfl O.QO°!o' Other Fix. Assets Rep & Mtce. 50,344 39,235 62,800 0 82,800 0.00°l0 Grounds Upkeep 507 702 500 5,000 5,500 1,�OO.Oa%o Community Use of Schools 2,840 (175) 4,000 0 4,000 O.QO%, Building Rentals 10 10 10 35,000 35,(I10 350,OODAO% Prgm - Build Rentals 186,000 206,500 210,000 6,000 216,000 2.$6%'` Rental Misc Equip 6,445 3,630 5,055 (3,055) 2,400 (60.44°!0) Stationery & Office Supplies 22,610 18,990 18,100 2,500 20,6t}0 13.$1% Forms 405 365 1,000 0 1,000 0.00% Program Supplies 6,783 7,604 5,000 0 5,OQ0 0.00% ` EventSupplies 23,114 189,940 200,250 82,700 282,950 41.30°!0 Prgms Supplies 169,314 164,067 222,143 (2,289) 219,854 (1A3°!a} ,_x��� ���� �a� �g����i�� 2011 Current Budget Approved Final Culture 8� Rec 8� Op.B Facilities Division Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET '°fo CHGE. ACTUALS BUDGET , 2p11 26T0 Athletic Equip. Playroom 1,168 1,700 1,800 0 1;8p0 Q.00°fo Drop-In Centre Supplies 6,862 4,616 4,400 0 4;4Q0 O.t30°lo : Supplies - Special Events 20,311 20,939 21,500 0 21,5E1Q O.Oq%' Antique Purchases 200 726 600 0 600 O.t}t}% Committee Expenses 6,246 7,229 9,000 4,000 13,DflQ 4�#.44% : Gift Shop Plaques 3,659 4,878 4,000 0 4,OOQ O.QQ°lo Utilities - Water 73,928 78,962 78,940 3,970 82,91Q 5.03°fo Utilities - Gas 248,305 225,335 270,700 (15,200) ' 255,500 (5.62%)' Utilities - Hydro 417,681 427,060 437,310 4,610 44'1,�20 1.054Io Utilities - Oil 4,802 3,804 5,683 0 5,683 O.QQ°fo Gas, Oil Tires 8,054 8,087 9,870 (670) 9,200 (6.79°l0) Supplies & Tools 43,657 46,352 44,500 3,050 47,5�0 6.$5°l0 Minor Furniture & Fixtures 0 0 0 47,000 47;OOQ 0.00% Misc. Equipment 0 0 0 36,700 36,7t}0 O.OQ°!o' Taxes Tenant 0 0 1,575 0 1;575 0.00°14 ' Program Expenditures 0 0 0 0 Q 0.00°!a' Total EXPENDITURES 8,436,760 8,925,739 8,993,039 390,400 9,383,439 4.34°l0' REVENUES Donations 0 (65,000) 0 0 b Q.00°!0 ` Federal Grant (24,445) (33,919) (33,000) (2,000) {35,OOQ} 6.d6% - Ont. Specific Grants (89,467) (96,495) (92,000) (18,200) (110,200) 19.78°fo' Other Agency Grts (30,990) (30,765) 0 0 ' Q O.QO°I� Program Registrations (1,488,230) (1,529,453) (1,931,043) 7,180 ('1,923;863) {0.37°l0) Gift Shop (4,467) (5,534) (5,500) (1,000) (6,5Q4} , 18.18% Snack Bar (1,376) (1,620) (1,000) (350) (1,350) ' 35 00°l0 Vending Machines (5,449) (26,015) (14,000) 0 (14,000) 0.00°!a' Advertising Space (18,290) (18,725) (15,000) 0 (15,000) 0_00°l0 Memberships-Pool/Health Club (4,000) (7,000) (7,000) 0 (7;000) O.QO% ' Programs (9,601) (7,398) (17,415) 0 (17,415) O;aO°Jo ' Child Supervision (9,986) (7,731) (14,753) 0 (14,753) �.00% ! Fitness Testing (88,728) (37,380) (132,000) 32,000 (1Q0,000) (24.24%) Donations (1,160) (664) (3,500) 2,400 (1,100} (68.57°/a) Bloomers & Britches 0 0 0 0 0 0.00°10 Admissions - Public & Edu. (85,430) (91,801) (89,000) (2,200) (91,200} 2.47% ` Admissions - Tennis (116,023) (109,734) (120,000) 0 (120,QQ0) d.a0% Admissions - Public Swimming (62,689) (70,303) (67,000) 0 (67,000) 0.00% Admissions - Squash (27,729) (26,201) (38,800) 10,800 (2$;QOQ) , (27.84%) Admissions - Fitness Room (22,439) (11,491) (31,700) 9,700 (22,000) ; (3a.60°10); Admissions - Racquet Ball (10,517) (9,115) (12,500) 0 (T2,50Q} 0.�0% ; =� � __ a��,a° t���� ,�f �������°�ra� 2011 Current Budget Approved Final Culture & Rec � Op.� Facilities Division Run Date: 20/04/11 1:21 PM 2009 2016 2010 ACTUALS YTD APPROVED INC./DEC. Bll�GET % CHGE ' ACTUALS BUDGET 2p11 2�10 ' Rentals - Pool (274,842) (276,006) (271,600) (16,550) (2$8,150} 6.09°l0 ` Rentals - Mtg. Room/Public (32,477) (38,949) (34,000) (2,000) (36;QOQ} 5.88% Rentals - Mtg. Room/Prog. (48,000) (47,500) (50,000) 0 (50,OOOj 0.00%' Rentals - Halls (62,450) (89,993) (90,000) 0 (9Q,OOQ} ` 0.00% Rentals - Pool-School Board 0 (1,081) (2,000) 0 (2,OOQ1 ' O.�Q% Rentals - West Shore C.C. (40,890) (44,306) (38,000) (3,000) (41,fl00} ' 7.$9°!0 Rentals - East Shore C.C. (31,406) (40,454) (30,000) (5,000) (35;000) 16_67°!0 Rentals - Lockers (941) (649) (800) 0 (8Q0} d.p0% ' Membertships - Tennis (47,350) (54,760) (57,330) (2,670) t60,000j 4.66% Memberships - Pool/Health Club (721,110) (751,642) (731,100) (43,100) {774,200} 5.90°!0 Memberships - Squash (97,983) (101,274) (121,600) (5,400) ' (127,000} 4.44°fo ' Memberships - General (32,191) (70,811) (132,000) 22,000 (1'E0,000} (16.67°!0) Memberships - Racquet Ball (31,195) (31,006) (24,000) (7,000) (31;000) 29_17°!0 Rentals - Claremont C.C. 0 (600) (500) 0 {5QQ) 0.�0°l0 Rentals - East Woodlands 0 0 0 0 (} 0.00%: Rentals - Petticoat Creek (30,192) (37,979) (30,000) (5,000) (35,OQ0� ` '16.67°fo Rentals - Wellness Clinic (27,594) , (28,800) (32,400) 0 (32,4�0) 0.00% Rentals - Green River C.C. (9,600) (6,144) (8,600) 0 (8,60�) �.00°l0 Rentals - Pottery Studio (8,928) (9,000) (8,500) 6,250 (2,250) ; (73.53°/a} Other Misc Revenue (108,633) (105,645) (96,625) (86,110) ; (1$2;735) 89.92% Misc. Event Revenue 0 0 0 0 4 0.00% ' Nutrition (427) (967) 0 0 ` Q 0.00°la ' Other Revenue - Membership NSF (5,157) (5,570) 0 (5,000) (5,000} 0.00°/a ' Total REVENUES (3,712,382) (3,929,480) (4,384,266) (114,250) (4,498,516) 2.61% Net 4,724,378 4,996,259 4,608,773 276,150 ; 4,884,923 5.99% =: :� , � g- � i�x �= Y3 CITY OF PICKERING 2011 CULTURE 8� RECREATION & OPERATIONS 8 FACILITIES DIVISION Item 1100 Salaries & Wages 1100 Program Salaries 1200 Overtime 1400 Emp. Contributions 1800 Conferences 2131 Cell Phones 2140 Telephones 2340 Seminars 2370 Insurance Premium 2394 Special Events 2395 Memberships 2399 Outside Agency Ser� SUMMARY OF MAJOR INCREASES/(DECREASES) , Amount 70,070 Explanation Increase in salary mainly due to hiring of term employees for cleaning of facility. The cost is offset by a reduction in the building & maintenance account. (12,278) Reduction in program salaries reflects programs offered in 2010. 17,180 36,279 2,000 (800) 11,701 3,215 10,165 Allowance has been increased for work related requestes for facility maintenance staff, an increase in graphic demands and an increase in operating special events. Increase in salaries translates into higher benefit costs. Increase reflects's adjustment to conferences account to 2009 level. Decrease reflects 2010 estimated actuals. Increase in cost is mainly due to Bentley House (set-up and on-going internet charges) Increase reflects's adjustment to training account to 2009 level. Increase attributable to higher replacement value of assets insured. and reflects 12 months insurance cost for expansion. (1,500) The 2010 Museum budget included funds for the hotel grand opening. Therefore, these funds are not required in 2011. (1,403) Decrease reflects 2010 estimated actuals. (22,855) Reduction in Fitness testing revenue has resulted in a corresponding reduction in purchasing the service. � ., :� �: � � CITY OF PICKERING 2011 CULTURE 8� RECREATION & OPERATIONS 8� FACILITIES DIVISION Item 2435 Build Reparis & Mtce 2478 Misc. Equip Repairs 2482 Grounds Upkeep 2648 Building Rentals 2648 Program Rentals 2678 Rental Misc Equip 5300 Office Supplies 2712. 5320 Event Supplies 2712. 5320 Prgms Supplies 5350 Committee Exp. 5510 Utilities - Water 5520 Utilities - Gas SUMMARY OF MAJOR INCREASES/(DECREASES) Amount 48,510 20,800 5,000 35,000 Explanation With the introduction of Tangible Capital Asset reporting, relatively low dollar items or repairs are now budgeted in the current budget. Under the Rec Complex - Pool cost centre, the replacing of the women's sauna would have been budgeted in the capital budget in prior years. Also included in this cost centre is painting of the "South Wall" ($15,000) that would have been previously budgeted in capital. (Facilities Operations to confirm) Aging equipment will require a planned pro-active repair and replacement program. This expenditure was previously found in the museum capital budget Rental charges associated with the Bentley House. 6,000 Reflects increase in Learn to Swim Programs operating at both pools. Increase in cost is mainly due to Bentley House (set-up and (3,055) on-going internet charges) 2,500 82,700 have been eliminated. Increase reflects 2010 estimated actuals. Increase in expenses related to Council approved City Bicentennial activities (costs totally offset by sponsorships and grants). (2,289) Increase is for supplies for New Youth Programs. 4,000 Increase is for the "1st Annual Accessability Awareness Event." 3,970 Increase based on 2010 estimated actuals and Durham Region increase. (15,200) Based on 2010 estimated actuals and contract rate. �_ � �=: � �:e t:; CITY OF PICKERING 2011 CULTURE & RECREATION & OPERATIONS & FACILITIES DIVISION Item 5530 Utilities - Hydro 5900 Gas, Oil & Tires 5902 Supplies & Tools 5973 Minor Furniture 5978 Misc. Equip Total Changes SUMMARY OF MAJOR INCREASES/(DECREASES} Amount Explanation 4,610 Increase based on anticiapted charges for this year. (670) Decrease based on 2010 estimated actuals. 3,050 Increase reflects 2010 estimated actuals and the fact that City owned and used equipment in many situations has a short life span. 47,000 Desks, chairs and storage cabinets for the Bentley House. 36,700 These expenditures used to be in the capital budget and due to $ 390,400 Tangible Capital Asset Reporting are now in the current budget. �:.,: _rt � m���� CITY OF PICKERING 2011 CULTURE 8 RECREATION 8 OPERATIONS 8 FACILITIES DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)! DECREASES Item 1610 Federal Grant 1623 Ont. Grant 9397 Prog. Registration 9910 Gift Shop 9975 Fitness Testing 9977 Donations 9920 Admissions 9924 Admissions - Squash 9925 Admissions - Fitness 9932 Rentals Pool 9933 Rentals - Mtg Room/Public 9937 Rentals West Shore 9938 Rentals East Shore 9941 Tennis Memberships 9943 Health Memberships Amount ($2,000) Explanation Decrease in summer student federal grants but new Celebrate Canada Grant resulted in a slight increase. (18,200) Increase in Museum Operating Grant, EPC Grant, 7,180 (1,000) YMCA Grant plus New Grant Programs Decrease in revenues reflects programs offered in 2010. Increase based on 2010 estimated actuai. 32,000 Decrease in demand for personal training and fitness testing has resulted in this decrease in revenue. 2,400 Lower than expected donations from the museum in 2010 results in the account being adjusted downward for 2011. increase in cost is mainly due to Bentley House (set-up and (2,200) on-going internet charges) 10,800 Decrease based on 2010 estimated actuals. 9,700 Decrease based on 2010 estimated actuals. (16,550) (2,000) (3,000) (5,000) (2,670) (43,100) Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. .�; � ,�. �. g �- CITY OF PICKERING 2011 CULTURE & RECREATION & OPERATIONS & FACILITIES DIVISION EXPLANATION OF REVENUE CHANGES REVENUE �INCREASES) / DECREASES Item 9944 Squash Memberships 9945 Memberships General 9946 Memberships Racquet 9949 Rentals Petticoat 9957 Rentals Pottery Studio 9012 Other Misc Rev. 9992 Other Rev. - NSF Total Changes Amount (5,400) 22,000 (7,000) (5,000) Explanation Increase based on 2010 estimated actuals. Decrease based on 2010 estimated actuals. Increase based on 2010 estimated actuals. Increase based on 2010 estimated actuals. 6,250 For this year, staff are forecasting only three months of rental payments from the current tenant. (86,110) Reflect Bicentennial sponsorship contributions. 5,000} ($114,250) Increase based on 2010 estimated actuals. =���� a"Gc aae'4v3 ��fi� �� ��������a� 2011 Current Budget Approved Final Cult. & Rec. Admin. Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. ' BUDGET % CHGE. ' ACTUALS BUDGET 2011 ' 2010 EXPENDITURES Salaries & Wages 814,797 773,518 703,203 11,843 7'15,E�46 1.68°!0 Overtime 34,202 .33,511 12,490 7,180 19,670 57.49% Employer Contributions 179,071 169,482 167,875 (3,601) 164;274 (2.15%), Conferences 0 0 0 2,000 Z',OQO �.40°to Uniforms 2,140 1,395 2;500 0 2,500 O.OQ°!o : Travel 1,351 860 2,500 0 2,500 0.00°/a ' Cellular Phones 1,311 2,677 2,000 1,600 3;600 8Q.40°l0 Telephones 5,173 4,883 4,497 8,685 13,182 ` 193.13°10 Advertising 99,236 99,699 106,700 0 1�6,700 O.Of}°lo' Subscription & Publications 304 453 400 0 ;400 Q.00°fo' Seminars & Education 3,732 1,445 3,000 0 3;000 0.00% Insurance Premium 6,508 7,529 7,253 653 7,906 9.Ob°10 Consulting & Professional 0 0 0 0 0 Q.00% Recpt, Prom & Sp Events 413 182 400 0 40(} 0.00°/a . Memberships 2,436 495 3,000 (1,500) 1',5�d ' (5D_60°fo), Photo, Mapping, Printing 45 127 500 0 '500 O.OQ%` Outside Agency Serv 0 0 0 0 0 0.00°fo Veh - Repairs & Maintenance 0 0 0 0 0 0.00% < Building Rentals 0 0 0 35,000 35;004 O.QQ% - Stationery & Office Supplies 7,031 6,241 6,000 1,500 7,500 25.Q0°lo Forms 0 0 0 0 0 O.OQ°fo '' Committee Expenses 6,246 7,229 9,000 4,000 '13,000 44.44°l0 < Utilities - Gas 0 0 0 0 Q 0.00% Minar Furniture & Fixtures 0 0 0 27,000 27�000 0.00% Total EXPENDITURES 1,163,996 1,109,726 1,031,318 94,360 < 1,125,678 9.15°�0 Net 1,163,996 1,109,726 1,031,318 94,360 ; 1,125,678 9.15%` ��:� .• �.� �i�� �� �� ���� 2011 Approved Final Background Information 2711 Cult. & Rec. Admin. EXPENDITURES 2711.1100.0000 Salaries & Wages Base Salaries & Wages Total 2711.1100.0000 Salaries & Wages 2711.1200.0000 Overtime Program Registration ( 3 sessions ) Programs and Events (based on C&R event staff in 2008 - 2010) Department Graphics (based on increase in graphic demands) Administration 2711.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 715,046 715.046 2,070 10,000 6,000 1,600 Total 2711.1200.0000 Overtime 19,670 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2711.1800.0000 Conferences 164,274 Total 2711.1400.0000 Employer Contributions 164,274 To permit Administrative Staff to attend a conference 2711.1900.0000 UNIFORMS For City full-time Event Staff 2711.2110.0000 Travel Parking & mileage 2,000 Total 2711.1800.0000 Conferences 2,000 2,500 Total 2711.1900.0000 UNIFORMS 2,500 Total 2711.2110.0000 Travel 2711.2131.0000 Cellular Phones Cellular Phone and Blackberry Charges Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Telephone set-up costs associated with Bentley House Hi-speed internet connection for Bentley House 2711.2210.0000 Advertising Total 2711.2140.0000 Telephones .:� � �;$. �� � �: 2,500 2,500 3,600 3,600 4,032 2,500 6,650 13.182 ���:� �� ���������� 2011 Approved Final Background Information 2711 Cult. 8� Rec. Admin. Includes all sections within the Division - radio advertising, Additional City Promotion Community Page Program & Teen Advertising Total 2711.2210.0000 Advertising 2711.2220.Q000 Subscriptions & Publicati Includes all Division Sections excluding Museum and Complex 2711.2340.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 23,600 78,100 5,000 106,700 400 Total 2711.2220.0000 Subscriptions & Publicati 400 Seminars & Education PRO Municipal Administration Training Program Supervisors Administrative Professional Seminar--Admin. Assistant Health & Safety Festival & Event Training Total 2711.2340.0000 Seminars & Education 2711.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 1,000 500 500 1,000 3,000 7,906 insured and higher replacement costs. Total 2711.2370.0000 Insurance Premium 7,906 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen � Administrative staff plus Marketing/ Promotion area Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2711.2395.0000 Memberships 3x$190 PRO,(2x$65)--Ont.Rec & Facilities Assoc.,(2x$200) Festivals & Events Creative City Network of Canada Total 2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.2648.0000 Building Rentals Rental charges associated with Bentley House (9 months). This cost includes rental, utilities and property taxes. Total 2711.2648.0000 Building Rentals 2711.5300.0000 Stationery & Office Suppl General office supplies P r; av-py o�e i:ss' ii¢ 400 400 1,100 400 1,500 500 500 35,000 35,000 6,000 ���� �� ����������� 2011 Approved Final Background information 2711 Cult. & Rec. Admin. Minor office supplies & equipment - Bentley House 2711.5350.0001 Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 Total 2711.5300.0000 Stationery & Office Suppl 7,500 Cttee Exp-Race Rel & Eqty Committee Special Event expenses Total 2711.5350.0001 Cttee Exp-Race Rel & Eqty 2711.5350.0002 Cttee Exp-Access Cttee Committee related expenses (increase to support 1st Annual Accessibility Awareness Event - May 2011) Total 2711.5350.0002 Cttee Exp-Access Cttee 2711.5973.0000 Minor Furniture & Fixtures Desks, chairs and storage cabinet for Bentley House Total Expenses Total Revenues Net Expenses Total 2711.5973.0000 Minor Furniture 8� Fixtures �. �-r;ti� ��.� 7,000 7,000 6,000 6,000 27,000 27,000 1,125,678 0 1,125,678 �;��� �� ������°��� 2011 Current Budget Approved Final Programs Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGET °!o CHGE ACTUALS BUDGET ' 2011 2010 EXPENDITURES Salaries & Wages 420,074 475,740 486,725 4,353 491,Q78 0.89°!0 Salaries & Wages - Prg. 794,810 934,125 1,065,712 (12,278) 1,053,434 ', (1.'t5°loj' Overtime 11,421 10,608 11,385 0 1'1,38� Q.QO% 0001 Program Overtime 3,149 3,728 0 0 0 O.QO°lo ` Employer Contributions 126,732 146,216 180,022 9,075 1$9,097 5.04%: Uniforms 3,625 4,461 3,500 0 3;50� (1.00°!4 Travel 2,886 3,469 3,100 0 3,,100 0.0�°/a Cellular Phones 1,327 4,465 3,600 1,200 4;$0� 33.33°l0 Telephones 7,943 7,670 6,957 (755) 6,202 (10,85%} Subscription & Publications 32 117 100 0 100 0.00°fo Seminars & Education 1,120 2,622 1,600 1,095 2,695 68_44°fo Purch Pmting/Broch/News Ltr 94,707 81,841 98,000 0 98,OOQ O.QQ°lo Insurance Premium 12,942 17,862 17,712 1,594 19;306 9.QQ%' Consulting & Professional 0 0 0 0 0 O.QO°la Recpt, Prom & Sp Events 142,527 0 0 0 0 0.�0°fo '' Memberships 1,300 1,200 1,490 0 '1,490 Q.00°l0 Outside Agency Serv 0 0 0 0 Q 0_00% Misc Equip Repairs 0 101 200 0 200 D.40°14 Community Use of Schools 2,840 (175) 4,000 0 4;000 0.00°Ip Prgm - Build Rentals 186,000 206,500 210,000 6,000 2'16,000 2.86°l0 Rental Misc Equip 1,270 0 0 0 0 0.00% Forms 0 0 500 0 '500 0.00°l0 Event Suppiies 23,114 189,940 200,250 82,700 2$2,950 41.30°l0 Prgms Supplies 169,314 164,067 222,143 (2,289) " 2'19,854 (1.D3°lo)` Drop-In Centre Supplies 6,862 4,616 4,400 0 4,400 Qf}0°fa ' Supplies & Tools 4,230 2,580 3,200 0 3,200 a.0�°l0 . Misc. Equipment 0 0 0 16,200 16;200 U.fl�°lo ` Program Expenditures 0 0 0 0 0 0.00% Total EXPENDITURES 2,018,225 2,261,753 2,524,596 106,895 2,631;491 423°/a REVENUES Federal Grant (16,445) (30,419) (14,000) (16,000) (3Q;000) ; 114.29°!0 Ont. Specific Grants (2,347) (12,594) (21,000) (4,000) (25,�00) , 1g.05°fo Other Agency Grts (26,504) (25,687) 0 0 ` 0 OA�% ' Program Registrations (1,488,230) (1,529,453) (1,931,043) 7,180 (1,923,863) (0.37°la) Advertising Space (18,290) (18,725) (15,000) 0 (15;000) O.DO°lo Donations J�0 0 0 0 0 0.00°!0 ' Other Misc Revenue (55,968) (40,361) (53,200) (93,800) ('I47;Q00) 176.32% Misc. Event Revenue 0 0 0 0 0 Q.00°fo .� � �. . �;� �a�,� ����p �� ������������ 2011 Current Budget Approved Final Programs Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUaGET ;°!o CHGE. ` ACTUALS BUDGET < 2011 2010 ` Total REVENUES (1,607,784) (1,657,239) (2,034,243) (106,620) < (2,140,863) ` 5.24°/a Net 410,441 604,514 490,353 275 490,628 D.06% �.� � ���� �� ������� � 2011 Approved Final Background Information 2712 Programs EXPENDITURES 2712.1100.00.00 Salaries & Wages Base Salaries & Wages Total 2712.1100.0000 Salaries 8� Wages 2712.1100.9000 PROGRAMS SALARIES 8� WAGES Dance Languages Summer Camps - 3 to 12 Fitness Learn to Swim Culinary Arts Camps 13+ March Break Camp Arts Photography Pre-School Skating Badminton Babysitting Volleyball Karate Pre-School Youth Prgms Pre Teen Dances Kindergym Adult Leisure Standby Allowance New Programs Run Date: 20/04/11 1:16 PM Total 2712.1100.9000 PROGRAMS SALARIES & WAGE: 2712.1200.0001 C.S.& F.-Overtime To meet service level / workload commitments - Total 2712.1200.0001 C.S.& F.-Overtime 2712.1400.0000 Employer Contributions _ _ .�s. _�: F� �: �-: 2011 BUDGET 491,078 491.078 25,840 2,470 227,700 205,000 367,000 2,686 12,855 14,000 14,754 3,412 5,859 1,653 1,953 5,223 11,197 35,299 25,140 13,500 27,535 4,278 36,080 10,000 1,053.434 11,385 11.385 ���� � ������� � 2011 Approved Final Background Information 2712 Programs This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dentaf and opticai Benefit costs related to program instructors Tota12712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms As per the Collective Agreement & Security Guards (legislated) 2712.2110.0001 TRAVEL Parking & mileage 2712.2131.0001 Cellular Phones Total 2712.1900.0000 Uniforms Run Date: 20/04/11 1:16 PM Total 2712.2110.0001 TRAVEL Cellular Phone Charges. Increased coverage for Camp Cell Phones & Youth Program Area Total 2712.2131.0001 Cellular Phones 2712.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Tota12712.2140.0000 Telephones 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library Total 2712.2220.0000 Subscriptions 8� Publicati 2712.2340.0000 Seminars & Education Health and Safety Training - Various Staff High Five Training -- Quality Assurance Youth Camp Program Defibrillator Training & Recertifications 2712.2365.0000 2011 BUDGET 89,777 99,320 189,097 3,500 3,500 3,100 3,100 4,800 4,800 6,202 6,202 100 100 300 1,300 1,095 Total 2712.2340.0000 Seminars 8� Education 2,695 Purch. Pr./Broch./News Lt Printing costs associated with City brochures. 2712.2370.0000 98,000 Total 2712.2365.0000 Purch. Pr./Broch./News Lt 98,000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2712.2370.0000 Insurance Premium 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen ���� ���:: 19,306 19.306 � ��#� � �� ����A 2011 Approved Final Background Information 2712 Programs 2712.2395.0000 Memberships Parks and Recreation Ontario High Five Annual Renewal Total 2712.2395.0000 Memberships 2712.2478.0000 Misc.Equipment Repairs & To cover repairs and maintenance for various equipment Total 2712.2478.0000 Misc.Equipment Repairs & 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs Total 2712.2642.0000 Community Use of Schools 2712.2648.0000 C.S & F Prog Summer camp rentals Fitness rentals Learn to swim rentals March break rentals Arts rentals Pre-School rentals Pre Teen dances rentals Kindergym rentals Run Date: 20/04/11 1:16 PM 2011 BUDGET 190 1,300 1,490 200 200 4,000 111 10,000 25,000 164,000 1,000 3,700 4,000 6,300 2,000 Total 2712.2648.0000 C.S 8� F Prog 216,000 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer system 2712.5320.0000 Dance supplies C.S & F Prog. Supp Summer camp supplies Fitness supplies Learn to swim supplies Camps - 13+ supplies March Break camp supplies Arts supplies Pre-school skating supplies Badminton supplies Total 2712.5302.0000 Forms Prg - (9301) Prg - (9307) Prg - (9314) Prg - (9316) Prg - (9319) Prg - (9320) Prg - (9321) Prg - (9325) Prg - (9334) ,=i, � � �=;m As fi 500 500 300 85,400 20,000 52,500 3,750 9,384 1,600 200 1,200 2712 Programs Voileyball supplies Karate supplies Pre-school supplies Youth program supplies Pre-teen dance supplies Kindergym suppiies Adult leisure supplies New program supplies Babysitting supplies ���� �a� ������� 2011 Approved Final Background Information Prg - (9339) Prg - (9340) Prg - (9353) Prg - (9361) Prg - (9362) Prg - (9369) Prg - (9384) Prg - (9999) Prg - (9338) Run Date: 20/04l11 1:16 PM Culinary Arts Supplies Prg - (9317) Total 2712.5320.0000 C.S 8� F Prog. Supp 2712.5320.9001 Canada Day Community Grps Supplies used by community groups for Canada Day. Cost offset by donations from the community. (increase cost offset by Celebrate Canada Grant) 2712.5320.9002 Electrical Total 2712.5320.9001 Canada Day Community Grps Canada Day - Daytime Rentals of various equipment Dedication Ceremony (increase cost offset by Celebrate Canada Grant) 2712.5320.9003 Fireworks f�•I�yil BUDGET 1,200 200 2,200 8,670 18,200 750 900 10,000 200 3,200 219,854 20,000 20.000 2,500 2,500 5,000 Total 2712.5320.9002 Canada Day - Daytime 10,000 Canada Day - Evening Mainstage & Evening Program (increase cost offset by Celebrate Canada Grant) 21,000 42,000 Police, Security & EMS 14,800 Total 2712.5320.9003 Canada Day - Evening 77,800 2712.5320.9004 CS&F Supplies-Winterfest Various supplies used for winterfest Fireworks Total 2712.5320.9004 CS8�F Supplies-Winterfest 2712.5320.9005 Waterfront Trl Adventure Costs associated with hosting Great Waterfront Trail (Bicycle riders travel from Niagara to Quebec along Pickering waterfront trail.) Cost offset by sponsorships. Total 2712.5320.9005 Waterfront Trl Adventure 2712.5320.9006 Community Grp Activity z: �� �i 11,500 5,000 16.500 13,200 13,200 ��� �� ������� 2011 Approved Final Background Information 2712 Programs Santa Claus Parade Remembrance Day Events Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,000 1,550 Sports Team Award Presentations 2,000 Total 2712.5320.9006 Community Grp Activity 5,550 2712.5320.9007 Waterfront Events Thursday and Sunday concerts Driftwood Theatre 2712.5320.9008 Youth Events Youth Fest Youth Events - 11 events @ $600 Total 2712.5320.9007 Waterfront Events Youth Drug Awareness Week - Live Out Loud Youth Skateboarding event - Two events @$950 2712.5320.9009 Artfest 11,200 1,500 12,700 1,000 6,600 1,000 1,900 Total 2712.5320.9008 Youth Events 10,500 Various costs such as: Rentals, Sound Technician and Craft supplies 2712.5320.9010 Civic Awards Costs associated with hosting this event 2712.5320.9012 Bi-Centennial 3,700 Total 2712.5320.9009 Artfest 3,700 12,000 Total 2712.5320.9010 Civic Awards 12,000 Expenses related to the Council approved City's Bi-Centennial activities (costs offset sponsorship). 2712.5320.9013 New Years Countdown 90,000 Total 2712.5320.9012 Bi-Centennial 90,000 Various supplies related to this event such as entertainment, decorations and refreshments. Total 2712.5320.9013 New Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1st such as catering and entertainment. 2712.5330.0000 Drop in Centre Supplies Total 2712.5320.9074 Mayor's Levee � �� � 4,000 4.000 7,000 7,000 1 Approved Final Background Information 2712 Programs Assist in provision of supplies and equipment for various Youth and Teen Programs Tota12712.5330.0000 Drop in Centre Supplies 2712.5902.0000 . Misc. Equipment Various Sports Equipment for Youth and Teen Programs First Aid Supplies (replacement) Various Camp Equipment (replacement) 2712.5978.0000 Misc. Equipment Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,400 4,400 2,400 400 400 Total 2712.5902.0000 Misc. Equipment 3,200 Program Equipment for Youth Programs & Camps (Badminton Set, Wii Console, Accessories, Various Games, Basketball Equipment and Air Hockey Table) Program Equipment for Kindergym & Preschool Programs. Replacements: Kindergym Equipment (Mats, Balls and Multiblocks); Creative Centre (toys, tables and chairs) Events and Promotions Program Equipment Replacement of Portable Sound System ($1,500) Portable Signage, Vehicle Wrap, Clear Vinyl ($4,200) Canopy Tent - 4 sided panel ($500) Total Expenses REVENUES 1610.2712.0000 Federal Pgm Grants Program Grant - Federal 5,000 5,000 6,200 Total 2712.5978.0000 Misc. Equipment 16,200 2, 631,491 (10, 000) Celebrate Canada Grant (20,000) Total 1610.2712.0000 Federal Pgm Grants (30,000) 1623.2712.0000 Ont Grant - Programs Program Grant - Ontario 2712.9397.9301 REV-DANCE Program Registrations (25,000) Total 1623.2712.0000 Ont Grant - Programs (25,000) 2712.9397.9306 REV-LANGUAGES Program - Languages (58,894) Total 2712.9397.9301 REV-DANCE (58,894) (3,984} Total 2712.9397.9306 REV-LANGUAGES (3,984) ��_-� 2712 Programs 2712.9397.9307 ��� �� i�������� 2011 Approved Final Background Information REV-SUMMER CAMPS-3 TO 12 Run Date: 20/04/11 1:16 PM 2011 BUDGET Program - Summer Camps (365,000) Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 (365,000) 2712.9397.9314 REV-FITNESS CLASSES Program - Fitness 2712.9397.9316 Total 2712.9397.9314 REV-FITNESS CLASSE� REV-LEARN TO SWIM (375,000) 75,000 Program - Learn to swim (761,219) Total 2712.9397.9316 REV-LEARN TO SWIM (761,219) 2712.9397.9317 REV-CULINARY ARTS Culinary Arts 2712.9397.9319 (6,000) Total 2712.9397.9317 REV-CULINARY ARTS (6,000) REV-SUMMER CAMPS 13+ Program - Camps age 13 + (24,400) Total 2712.9397.9319 REV-SUMMER CAMPS 13+ (24,400) 2712.9397.9320 REV-CAMPS-SPRING BREAK Program - March Break Camp 2712.9397.9321 Program - Arts 2712.9397.9322 (29,000) Total 2712.9397.9320 REV-CAMPS-SPRING BREAK (29,000) REV-ART/CARTOON ING (20,500) Total 2712.9397.9321 REV-ART/CARTOONING (20,500} REV-PHOTOG/CAMERA CLUB Program - Photography (4,302) Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB (4,302) 2712.9397.9325 REV-PRESCHOOL SKATING Program - Pre-Schooi Skating Total 2712.9397.9325 REV-PRESCHOOL SKATING 2712.9397.9334 REV-BADM�NTON (11,336) 11,336 Program - Badminton (10,729) Total 2712.9397.9334 REV-BADMINTON (10,729) 2712.9397.9338 REV-BABYSITTER TRAINING Program - Babysitting (2,796) Total 2712.9397.9338 REV-BABYSITTER TRAINING (2,796) 2712.9397.9339 REV-VOLLEYBALL � Program - Volleybali (18,925) Total 2712.9397.9339 REV-VOL�EYBALL (18,925) �� .�, _ � � `,� 2712 Programs 2712.9397.9340 Program - Karate 2712.9397.9353 i�� �� �� ����� 2011 Approved Final Background Information REV-KARATE Run Date: 20/04/11 1:16 PM Total 2712.9397.9340 REV-KARATE REV-PRESCHOOL ACTIVITIES 2011 BUDGET (19,647) 19.64 Program - Pre-School (49,622) Total 2712.9397.9353 REV-PRESCHOOL ACTIVITIE� (49,622) 2712.9397.9361 REV-YOUTH PRGM Program - Youth programs 2712.9397.9362 REV-PRE-TEEN Program - Pre teen dances 2712.9397.9369 REV-KINDERGYM Program - Kindergym (41,733) Total 2712.9397.9361 REV-YOUTH PRGM (41,733) Total 2712.9397.9362 REV-PRE-TEEN (56,000) 56.000 (33,814) Totai 2712.9397.9369 REV-KINDERGYM (33,814) 2712.9397.9384 REV-ADULT LEISURE Program - Adult Leisure (10,962) Total 2712.9397.9384 REV-ADULT LEISURE (10,962) 2712.9397.9999 New Programs 2712.9940.0000 Prog Rev - New Programs (20,000) Total 2712.9397.9999 Prog Rev - New Programs (20,000) Advertising Space Sale of advertising space in City Brochures--Spring/ Summer Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue Revenue generated from charges to community school user groups to offset security costs Donation from MacDonalds to help offset registration costs Total 2712.9990.0001 Other Revenue 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used for Canada Day. (9,000) (3,000) (3,000) (15,000) (20,000) (2,000) (22,000) (15,000) Total 2712.9990.9001 Canada Day Community Grps (15,000) _��._� .; �_,, � _.��_ ���� �� �������� 2011 Approved Final Background Information 2712 Programs 2712.9990.9004 Winterfest Donations from the community to offset the cost of winterfest. 2712.9990.9005 Waterfront Trl Adventure Run Date: 20/04/11 1:16 PM ��7�i1 BUDGET (5,000) Total 2712.9990.9004 Winterfest (5,000) Great Waterfront Trail Adventure - Sponsorship contributions 2712.9990.9009 Artfest Booth fees Artfest Total 2712.9990.9005 Waterfront Trl Adventure (13,200) 13.200 (1,800) ' Total 2712.9990.9009 Artfest (1,800) 2712.9990.9012 Bicentennial Events Bicentennial Sponsorship Contributions (90,000) Total 2712.9990.9012 Bicentennial Events (90,000) Totai Revenues Net Expenses � � �;=�� (2,140,863) 490,628 ���� r�f ��c���r�a�c� 2011 Current Budget Approved Final Museum Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGE3 % CHGE. '' ACTUALS BUDGET 2011 ' ' 2010 ; EXPENDITURES Salaries & Wages 348,608 366,569 354,910 4,599 359,509 1.30°lp ` Overtime 2,280 5,821 4,650 0 4,650 O.OD°10 Employer Contributions 41,429 50,265 52,701 810 53,511 1.54°/4 Conferences 0 0 0 0 0 Q.0t3%: Uniforms 3,159 2,857 3,000 0 3,t30€� D.O(1°fo' Travel 3,112 2,242 3,000 0 3,00� 0.00% Freight, Express & Cartage 800 704 2,000 0 2;OQ0 0.00°l0 ' Ceilular Phones 1,268 1,035 1,700 (250) 1,450 ('t4.7'E°C4} Telephones 10,377 7,344 5,970 1,138 7,'E08 19.06% ` Advertising 14,572 14,663 15,000 0 15,006 �.00°fo Trade Shows, Exhib & Displays 480 1,061 500 0 500 Q.�a°fo' Subscription & Publications 0 0 0 0 0 0.0(3% Seminars & Education 2,748 1,811 1,000 1,400 2,40EJ ' 14�.00°!0 ` Insurance Premium 8,402 9,593 10,392 935 11,327 9.4�°l0 Ins. Deductible 0 1,429 0 0 0 O.OD% Recpt, Prom & Sp Events 2,311 5,190 5,200 (1,500) 3,7fl0 ;(2$.$5°l0)" Memberships 305 612 1,937 37 1,974 1.91°fo Outside Agency Serv 14,393 7,693 14,680 1,055 15,�35 7.19Jo Build Repairs & Mtce 37,562 29,472 25,320 3,680 29,Oa0 14.53°to Veh - Repairs & Maintenance 603 1,613 1,500 0 1,50Q 0.�0°/u ' Misc Equip Repairs 6,499 3,818 5,000 7,500 12,500 'E50.OQ°lo Antiques Repairs Mtce. 510 4,894 5,000 0 5,Q00 �.00°l0 ' Grounds Upkeep 507 702 500 5,000 5,500 1,QOO.Ofl% Rental Misc Equip 2,916 2,115 3,055 (3,055) 0 (100.00°fo); Stationery & O�ceSupplies 2,200 2,994 1,500 1,000 2,500 66.67°to Program Supplies 6,783 7,604 5,000 0 5,000 �.00% Supplies - Special Events 13,468 12,418 11,500 0 11,500 0.�Q% Antique Purchases 200 726 600 0 60Q OAO% Gift Shop Plaques 3,659 4,878 4,000 0 4,000 0.00°fo Utilities - Gas 4,261 3,638 4,400 0 4,400 O.OQ°✓a ` Utilities - Hydro 8,293 9,294 8,500 1,500 1Q;OQ0 ''f7.65% ' Utilities - Oil 420 71 816 0 816 0.00%, Gas, Oil Tires 724 1,135 870 330 1,2�0 37.93°fo = Supplies & Tools 2,269 6,774 4,500 (2,500) 2,000 (55.56°to)' Misc. Equipment 0 0 0 5,000 5,OOfl 0.00°fo Total EXPENDITURES 545,118 571,035 558,701 26,679 585,380 4.78%' REVENUES Federal Grant (8,000) (3,500) (19,000) 14,000 (5,Op0) (73.68010�' �� �� � � � � �� ���� �a� �'��;��r��� 2011 Current Budget Approved Final Museum Run Date: 20104/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET I°fo CHGE, ' ACTUALS BUDGET 2011 ; ' 2010 Ont. Specific Grants (39,263) (39,263) (39,000) (3,500) (42,50f7) 8.97°fo ' Other Agency Grts (4,486) (5,078) 0 0 ` 0 0_QO°k ' Gift Shop (4,467) (5,534) (5,500) (1,00�) (6,500) ' 18.1$%' Snack Bar (1,376) (1,620) (1,000) (350) (1,350) 35.00°I ; Programs (9,601) (7,398) (17,415) 0 (1T,415) 0.0�% Donations (1,160) (664) (3,500) 2,400 (1,1�Q} ' (68.�7°!0}` Bloomers & Britches 0 0 0 0 0 OAO°lo< Admissions - Public & Edu. (85,430) (91,801) (89,000) (2,200) (91;200} 2.47% Rentais - Mtg. Room/Public (4,599) (11,915) (8,000) (2,000) (10;O�Q) 25_QO% Other Misc Revenue (4,842) (6,596) (3,000) 0 (3;�00} 0.00°l0 Totai REVENUES (163,224) (173,369) (185,415) 7;350 (178;065) , {3.96%}'; Net 381,894 397,666 373,286 34,029 � 407,315 9.12°/4 _._�� ��� 2744 Museum EXPENDITURES 2744.1100.0000 ���� �� �� ���� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Additional hours for Collections staff (partially offset by Museum Assistance Program Grant) Totai 2744.1100.0000 Salaries & Wages 2744.1200.0000 Overtime To meet service level / workload Commitments Total 2744.1200.0000 Overtime 2744.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefit costs associated with additional hours for collections staff. 2744.1900.0000 Uniforms Run Date: 20/04/11 1:16 PM 2011 BUDGET 349,509 10,000 359,509 4,650 4,650 53,011 500 Tota12744.1400.0000 Employer Contributions 53,511 Repair and Replacement of Costumes Costumes & protective equipment for volunteers 2744.2110.0000 Travel Parking & mileage 2744.2122.0000 Freight,Express & Cartage Shipment of Artefacts, steam Engines or displays Total 2744.1900.0000 Uniforms 2,000 1,000 3.000 3,000 Total 2744.2110.0000 Travel 3,000 Total 2744.2122.0000 Freight,Express 8� Cartage 2744.2131.0000 Cellular Phones Cell phone charges. Motorola Radios (Replacement) Total 2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades 2744.2210.0000 Advertising 2,000 2,000 1,000 450 1,450 7,108 Total 2744.2140.0000 Telephones 7,108 � .�_ � ����� ��� �� �� ���� 2011 Approved Final Background Information 2744 Museum Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, local/regional advt. add.new events 2744.2211.0000 Tr Shows,Exhib.& Displays Run Date: 20/04/11 1:16 PM ��� BUDGET 15,000 Tota12744.2210.0000 Advertising 15,000 Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios 2744.2340.0000 500 Total 2744.2211.0000 Tr Shows,Exhib.& Displays 500 Seminars & Education OMA--Committee Workshop, Honorariums for on site training workshops (volunteers) Defibrillator Training & Certification Chain Saw Training (Health & Safety) 2744.2370.0000 :�� 1,000 :11 Total 2744.2340.0000 Seminars 8� Education 2,400 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 11, 327 insured and higher replacement costs. Total 2744.2370.0000 Insurance Premium 11,327 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very Important Volunteer Night and Appreciation Event to cover food, entertainment & awards for volunteers, Roast eventNolunteer Appreciation Night 2744.2395.0000 Memberships 3,700 Total 2744.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 3,700 York-Durham Association of Museums & Galleries Canadian Museum Association Ontario Museum Association Ontario Historical Society Culinary Historians Membership HIGH FIVE Quality Assurance Program 2744.2399.0000 Outside Agency Services 25 91 165 63 30 1,600 Total 2744.2395.0000 Memberships 1,974 Gas and Steam Barn area plus restoration projects Security patrol services (12 x $380) Base Hospital Support Defibrillation Program ,� _� � � �' 4,200 4,320 1,855 ��� �� �� ����. 2011 Approved Final Background Information 2744 Museum Fire & Security Alarm Monitoring Defibrillator monitoring contract YDMA Museum Tech Fund Project 2744.2435.0000 Run Date: 20/04111 1:16 PM 2011 BUDGET 4,000 360 1,000 Total 2744.2399.0000 Outside Agency Services 15,735 Buiiding Repairs & Mainte Daily maintenance supplies and materials for building repairs Environmental monitoring & water treatment Routine plumbing and electrical services and repairs General buiiding repairs Pest Control Water Purification System Painting of various heritage buildings 2744.2457.0000 6,820 4,200 4,200 3,300 3,500 1,980 5,000 Total 2744.2435.0000 Building Repairs 8� Mainte 29,000 Vehicle - Repairs & Maint Vehicle-Repair and Maintenance Total 2744.2457.0000 Vehicle - Repairs & Maint 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Steam Barn equipment & Woodwrights Gas & Steam Barn Collection: rumley oil pull, shingle mill line shaft and Farmers stationary engine. Woodwright: Router table and various tools 2744.2480.0000 1,500 1.500 5,000 7,500 Total 2744.2478.0000 Misc.Equipment Repairs 8� 12,500 Antiques-Repairs & Maint Conservation & Restoration Materials, On going repairs and restoration of artefacts in Collection (Offset by increase in Museum Operating Grant) 2744.2482.0000 5,000 Total 2744.2480.0000 Antiques-Repairs 8� Maint 5,000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, limestone for pathways and cafcium chloride for driveway Road & Grounds repairs Total 2744.2482.0000 Grounds Upkeep 2744.2678.0000 Misc Equipment Rentals 2744.5300.0000 Stationery & Office Suppl ��_� �._� � 500 5,000 5,500 0 1 Approved Finai Background Information 2744 Museum Run Date: 20/04/11 1:16 PM 2011 BUDGET General office supplies 2,500 Total 2744.5300.0000 Stationery 8� Office Suppi 2,500 2744.5320.0000 Program Supplies On Site Program Supplies Total 2744.5320.0000 Program Supplies 2744.5340.0000 Suppiies - Spec.Events/Ba Volunteer Workshops Settler Trail Steam up Children's Event Whodunit Spirit Walk Fall Family Festival Christmas in the Village General Events Supplies Seedy Saturday 2744.5345.0000 5,000 5.000 1,000 250 2,000 2,000 200 2,700 1,000 1,100 900 350 Total 2744.5340.0000 Supplies - Spec.Events/Ba 11,500 Antique Purchases Reproduction items for programming Artefacts for the Collection 2744.5400.0000 Gift Shop/Plaques Retail Merchandise for Gift Shop .�� Total 2744.5345.0000 Antique Purchases 600 Display and Sa►es Supplies (offset by increase in Gift Shop revenue) 2744.5520.0000 Utilities - Gas 2,500 1,500 Total 2744.5400.0000 Gift Shop/Plaques 4,000 Based on 2010 estimated actuals and usage Total 2744.5520.0000 Utilities - Gas 2744.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals 2744.5540.0000 Utilities - Oil 4,400 4,400 10,000 Total 2744.5530.0000 Utilities - Hydro 10,000 To purchase fuel for the heater in the schoolhouse 2744.5900.0000 Gas, oil & tires Gas, Oil, Tires Etc. Total 2744.5540.0000 Utitities - Oil ;.�. �� d5e. +�9'c9 : . : . 1,200 ��� �� ������� 2011 Approved Final Background information 2744 Museum 2744.5902.0000 Misc. Equipment Gardening supplies Metal shelving for collections 2744.5978.0000 Misc. Equipment ATV Allterrain Vehicle Total Expenses REVENUES Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2744.5900.0000 Gas, Oil, Tires Etc. 1,200 500 1,500 Total 2744.5902.0000 Misc. Equipment 2,000 5,000 Total 2744.5978.0000 Misc. Equipment 5,000 1610.2744.0000 Federal Museum Job Dev. G Museum Assistance Program Grant Total 1610.2744.0000 Federal Museum Job Dev. G 1623.2744.0000 Ont Grant - Museum Museum Operating Grant YMCA Grant 1640.2744.0000 2744.9910.0000 Total 1623.2744.0000 Ont Grant - Museum Oth Grants - Museum Gift Shop Retail purchases: Jan/ June July/ AugusUSept Oct./ Nov./Dec. Total 2744.9910.0000 Gift Shop 2744.9915.0000 Snack Bar Gift Shop Snack Bar Tea Room (sp. events & weekends) Total 2744.9915.0000 Snack Bar 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events On Site Education Programs for Spring On Site Education Programs for Fall General Admissions & Kids in the Village Spirit Walk �_r {� ��. � 1� 585,380 (5,000) 5.000 (39,000) (3,500) (42,500) 0 (750) (2,750) (3,000) (6,500) (350) (1,000) (1,350) (5,000) (38,000) (38,000) (5,000) (5,200) 2744 Museum ���� �� �������� 2011 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2744.9920.0000 Admissions - Pubtic 8� Edu (91,200) 2744.9933.0000 Rentals - Mtg. Room/Publi Rentals--various supplies / artefacts Weddings in the church 10 @$200 Film/ Photography Rental , (3 Rentals) Redman House Rentals Total 2744.9933.0000 Rentals - Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs 2744.9977.0000 Season's Pass Donations Donations & Donation Box 2744.9990.0000 Other Revenue Program Sponsorship Total Revenues Net Expenses Total 2744.9955.0000 Programs Total 2744.9977.0000 Donations Total 2744.9990.0000 Other Revenue � � �� (3,000) (2,000) (4,000) (1,000) 10.0001 (6,832) (10,583) 17,415 (350) (750) (1,100) (3,000) (3,000) (178,065) 407,315 ��&y �� �i���Y�r���� 2011 Current Budget Approved Final Senior Citizens Centre Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET ': °lo CHGE. ACTUALS BUDGET 2011 2010' EXPENDITURES Salaries & Wages 140,005 190,455 154,374 34,962 '189,336 22.65°% ' Overtime 3,367 8,225 3,000 0 3;000 0.00°k Employer Contributions 22,865 30,112 20,867 5,047 25;914 24.19% ' Uniforms 0 0 0 0 0 O.QO°lo Travei 1,053 1,122 1,000 0 1;000 O.f}0°/a Cellular Phones 0 0 0 0 C} 0.0(i% Telephones 7,746 8,485 6,878 546 7,424 7.94°le ` Advertising 100 303 200 0 200 0.00°l0 ` Subscription & Publications 0 0 0 0 Q 0.00°!0 Seminars & Education 830 711 1,100 470 1,570 42.73% Insurance Premium 1,860 2,283 2,195 198 2,393 9:02°l0' Recpt, Prom & Sp Events 5,995 6,352 9,950 0 9,95� O.OQ°!o'' Memberships 250 250 250 0 2�0 �.�Q°l ' Outside Agency Serv 1,400 214 4,900 (3,455) 1,445 (70.51°/a�'; Build Repairs & Mtce 31,733 40,081 57,465 (31,000) 26,465 (53.95°loj` Misc Equip Repairs 6,741 2,972 17,500 18,600 36,100 "#06.29°l0 Athletic Equip. Playroom 1,168 1,700 1,800 0 1,800 Q.00% ; Utilities - Water 7,572 3,993 7,000 (2,807) 4;193 (40.1b%}' Utilities - Gas 11,743 10,276 12,000 (600) 11,400 (5.0�%) Utilities - Hydro 14,100 14,842 14,250 750 15,OOQ 5.26% Supplies & Tools 1,154 980 1,500 0 1,500 0.0�%' Misc. Equipment 0 0 0 5,000 5,O�d Q.00%` Total EXPENDITURES 259,682 323,356 316,229 27,711 343,940 8.�6°la REVENUES • Ont. Specific Grants (47,857) (44,638) (32,000) (10,700) (42,7�Q) 33.44°!0 Other Misc Revenue (18,723) (17,678) (29,675) 9,940 (19,735) (33.50°/a}; Total REVENUES (66,580) (62,316) (61,675) (760) (62,435} 9.23% ` Net 193,102 261,040 254,554 26,951 281,505 10,59% =f �.�r _��� ��� �� �� ����,,� 2011 Approved Final Background Information 2572 Senior Citizens Centre EXPENDITURES 2572.1100.0000 Salaries & Wages Base Salary & Wages Decrease in contract instructors - fitness instructor cost will be charged to fitness program account 2712.1100.9314 Term Employees to clean facility (funding transferred from 2572.2435) 2572.1200.0000 Overtime Run Date: 20/04/11 1:16 PM f�•I1S�il BUDGET 155,766 (7,430) 41,000 Total 2572.1100.0000 Salaries & Wages 189,336 To meet service level / workload commitments 2572.1400.0000 Empioyer Contributions 3,000 Total 2572.1200.0000 Overtime 3,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefits related with Term Empioyees 2572.2110.0000 Travel Parking & mileage 2572.2131.0000 2572.2140.0000 Cellular Phones Telephones 22,109 3,805 Total 2572.1400.0000 Employer Contributions 25,914 Total 2572.2110.0000 Travel This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2572.2140.0000 Telephones 2572.2210.0000 Advertising Display and promotion Total 2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education PRO Municipal Administration Training Risk Management Workshop--Program Supervisor Defibrillator Training & Recertification OACAO Seniors Conference Total 2572.2340.0000 Seminars & Education 2572.2370.0000 Insurance Premium �� � =�, _� � � 1,000 1,000 0 7,424 7,424 200 200 300 200 620 450 1.570 ���� �� �� ����� 2011 Approved Final Background Information 2572 Senior Citizens Centre Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2572.2370.0000 Insurance Premium 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 5 Big Band Events Poinsettia Tea Mayor's Light Tour Seniors Month Celebration--June each year 2572.2395.0000 Run Date: 20l04/11 1:16 PM 2011 BUDGET 2,393 2.393 1,900 4,000 2,850 1,200 Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 9,950 Memberships Older Adult Centres Association of Ontario Total 2572.2395.0000 Memberships 2572.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2572.2399.0000 Outside Agency Services 2572.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Electrical and Plumbing Doors, Windows, Locks & Skylight repairs Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Snow Ploughing & Salting 250 250 1,445 1.445 6,300 2,100 3,150 5,000 735 180 � 7,000 Carpet Cleaning Service 2,000 Total 2572.2435.0000 Building Repairs 8� Mainte 26,465 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing General repairs and maintenance Boiler repair and maintenance Fire Inspection Emergency Lighting Energy Management--Service Contract TSSA Inspection and Maintenance lift T-8 Lighting in three meeting rooms (Energy Efficiency) �, .� ��� � 4,000 10,000 1,000 500 3,500 500 1,600 15,000 ���� �°� i� ����� 2011 Approved Final Background Information 2572 Senior Citizens Centre Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2572.2478.0000 Misc.Equipment Repairs 8� 36,100 2572.5320.0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip 8� Playroom 2572.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2572.5510.0000 Utilities - Water 2572.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage Total 2572.5520.0000 Utilities - Gas 2572.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals Total 2572.5530.0000 Utilities - Hydro 2572.5902.0000 Misc. Equipment First Aid & Safety (replacement) and Small tools (replacement) 2572.5978.0000 Misc. Equipment 1,800 1.800 4,193 4,193 11,400 11,400 15,000 15,000 1,500 Total 2572.5902.0000 Misc. Equipment 1,500 Extend safety ladder for roof access (H&S) Total Expenses REVENUES 1623.2572.0000 5,000 Total 2572.5978.0000 Misc. Equipment 5,000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant Total 1623.2572.0000 Ont Grant - Senior Citize 2572.9990.0000 Other Revenue Program Registrations for Older Adult Programs: Art Dancing Sponsorship - Seniors Events Seniors Events - Ticket Sales Total Revenues Total 2572.9990.0000 Other Revenue �_�:. r�. � =� �°��� 343,940 (42,700) 4( 2,700) 0 (4,135) (11,000) (2,000) (2,600) (19,735) (62,435) ���� �� ������� 2011 Approved Final Background Information 2572 Senior Citizens Centre Net Expenses �� � �_ � � -� Run Date: 20/04/11 1:16 PM 2011 BUDGET 281,505 ����r �� �����r���� 2011 Current Budget Approved Finai Dunbarton Pool Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. ACTUALS BUDGET ' 2011 ' 201� EXPENDITURES Salaries & Wages 91,832 198,825 199,328 1,794 201,122 0.90% Overtime 443 3,590 6,000 0 6,(�00 0_t?D% Employer Contributions 23,451 34,553 37,586 1,733 39,399 4.69% : Uniforms 4,497 484 2,649 0 2;649 0_0�°fo' Travel 505 667 1,200 0 1,200 d.0010 Cellular Phones 227 0 600 (350) 250 (58.33°fo) Telephones 4,678 5,121 4,373 (111) 4,262 (2.54°1a) Seminars & Education 855 1,412 1,600 0 1,600 0.00°l�' Insurance Premium 3,309 3,504 3,880 349 4,229 8.99°fo Ins. Deductible 0 3,530 0 0 (} Q.04°fti ' Memberships 0 274 180 0 180 Q.dQ°fo ` Outside Agency Serv 1,400 1,442 1,400 0 1.400 O.p04ta ' Build Repairs & Mtce 23,527 22,831 15,000 10,980 25,98Q 73.2(}°% ' Misc Equip Repairs 6,224 5,013 9,000 0 9,1��fl 0.00°!0 Stationery & Office Supplies 0 418 600 0 6fl0 Q.Qd°/a - Utilities - Gas 37,005 35,208 55,000 (5,000) 5(},OOD ', (9.0�%� Supplies & Tools 2,523 3,589 4,600 6,950 11;550 '151A9°!o ' Total EXPENDITURES 200,476 320,461 342,996 16,345 359,34'� 4.77°la - REVENUES Vending Machines 0 0 0 0 � 0 �.00°la - Memberships-Pool/Health Club (4,000) (7,000) (7,000) 0 (7,OOf?} , 0.00°l0 '' Admissions - Public Swimming (3,382) (6,536) (7,000) 0 (7,OOOj 0.00°fo ' Rentals - Pool (78,565) (114,757) (119,600) (5,250) (124,850) 4.39°fA Rentals - Pool-School Board 0 0 0 0 ' 0 0.04% Total REVENUES (85,947) (128,293) (133,600) (5,250) (138,850) 3.93°l0 Net 114,529 192,168 209,396 11,095 ; 220,491 5.30% � � �� ��� �� i������ 2011 Approved Final Background Information 2713 Dunbarton Pooi EXPENDITURES 2713.1100.0000 Salaries & Wages Base Salaries & Wages 2713.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 201,122 Total 2713.1100.0000 Salaries 8� Wages 201,122 To meet service level / workload commitments 2713.1400.0000 Employer Contributions 6,000 Total 2713.1200.0000 Overtime 6,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2713.1900.0000 Uniforms As per the Collective Agreement 2713.2110.0000 Travel Parking & mileage 2713.2131.0000 Cellular Phones Cell Phone Charges 2713.2140.0000 Telephones 39,319 Total 2713.1400.0000 Employer Contributions 39,319 Total 2713.1900.0000 Uniforms 2,649 2,649 1,200 Total 2713.2110.0000 Travel 1,200 Total 2713.2131.0000 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2713.2340.0000 Seminars & Education PRO Municipal Administration Training Recertifications aefibrillator Training & Recertification 250 25 4,262 Total 2713.2140.0000 Telephones 4,262 Certified Pool Operator Training Total 2713.2340.0000 Seminars 8� Education 2713.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacernent costs. 300 200 600 500 1,600 4,229 Total 2713.2370.0000 Insurance Premium 4,229 :� �;� � / i 1 Approved Final Background information 2713 Dunbarton Pooi 27132395.0000 Memberships Red Cross Life Saving Society Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2713.2399.0000 Outside Agency Services 2713.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Chlorine and Chemicals Door & Window & Lock repairs Defibrillator Monitoring Contract Replacement of tiles in deep end of pool Outdoor/Indoor Lighting Repairs (replacement of two fixtures) Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & General repairs and maintenance Electrical and Plumbing Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance 2713.5300.0000 Run Date: 20/04/11 1:16 PM 2011 �BUDGET 90 90 180 1,400 1,400 4,000 6,000 6,300 2,000 180 3,500 4,000 25,980 1,500 2,000 2,500 1,500 1,500 Total 2713.2478.0000 Misc.Equipment Repairs 8� 9,000 Stationery & Office Suppl General office supplies Total 2713.5300.0000 Stationery 8� Office Suppl 2713.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage. Total 2713.5520.0000 Utilities - Gas 2713.5902.0000 Misc. Equipment Tools & Safety supplies (replacement) Lane rope reel Pool toys and program supplies (replacement) Defibrillator (Replacement) �, �� �-: ��� 600 600 50,000 50,000 3,500 4,200 1,100 2,750 2713 Dunbarton Pool Total Expenses REVENUES 2713.9923.0000 Youth singles Adult singies Family singles Youth - 10 pass Adult - 10 pass 2713.9932.0000 Learn to swim Private Masters Swim Club Synchro ��� �� i� ��°�� 2011 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2713.5902.0000 Misc. Equipment 11,550 Admissions - Public Swimm Total 2713.9923.0000 Admissions - Public Swimm Rentals - Pool Total 2713.9932.0000 Rentals - Pool 2713.9943.0000 Membership - Pool/Health Annual membership Three Month membership Total Revenues Net Expenses Total 2713.9943.0000 Membership - Pool/Health �=� `� �: ���.. 359,341 (3,540) (966) (1,294) (784) (416) ,��� (66,000) (3,100) (11,250) (32,800) (11,700) (124,850) (5,075) (1,925) (7,000) (138,850) 220,491 ���� �� ���:�������� 2011 Current Budget Approved Final Community Centres Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUI}�ET <0fo CHGE ' I ACTUALS BUDGET 2041 ! 2010 ' EXPENDITURES Salaries & Wages 167,998 160,191 271,758 2,143 273,901 Q.i9°fo Overtime 9,144 9,127 6, 000 0 &,000 �.DO°la : Employer Contributions 28,906 29,005 54,965 1,850 56;815 3.37°l Uniforms 510 198 1,400 0 1,40fl Q.0(}°l0' Travel 0 391 1,500 0 1,500 O.QO°lo ' Cellular Phones 1,924 2,615 5,000 (2,000) 3,QQ0 (4Q.Q0%} Telephones 5,719 6,397 8,975 2,288 11,263 ' 25.49°l0 Seminars & Education 984 1,028 1,000 0 1;000 (1.�0°% Insurance Premium 8,545 12,979 7,189 647 7,836 9.Q0%' Ins. Deductible 0 0 2,000 0 2,Q00 0.00°ta ' Outside Agency Serv 18,560 26,013 24,400 100 24,50(i 0.41°fa Build Repairs & Mtce 217,234 179,577 108,665 30,500 139,16� ' 28.07°l� Veh - Repairs & Maintenance 5,683 5,745 5,000 0 S,QOa O.dO°lo ' Misc Equip Repairs 18,229 13,231 30,000 (10,000) 20;000 '(33.33%} Building Rentals 10 10 10 0 ' 10 O.QO°lo ' Rental Misc Equip 0 0 0 0 ` 0 O.f}t?°l ' Utilities - Water 10,600 7,365 11,490 (3,757) 7,733 '(32.7Q°lo) Utilities - Gas 32,907 31,003 33,300 (1,300) 32,OQ0 (3.9�°fo} Utilities - Hydro 83,083 82,477 83,920 0 83,920 O.flQ°la Utilities - Oil 4,382 3,733 4,867 0 4,$67 0.00°l0 Gas, Oil Tires 7,330 6,952 9,000 (1,000) 8,QOQ (11.11°l0} Supplies & Tools 504 1,329 2,000 0 •2,OUb (3_4p% Misc. Equipment 0 0 0 10,500 10,5Q0 Q.OQ°la ' Total EXPENDITURES 622,252 579,366 672,439 29,971 702,410 4.46% REVENUES Vending Machines (980) (1,001) (1,000) 0 (1;Q00� O.QO%' Rentals - West Shore C.C. (40,890) (44,306) (38,000) (3,000) (41,000} 7.$9°fo ' Rentals - East Shore C.C. (31,406) (40,454) (30,000) (5,000) (35,OOQ) ' 16.67°l0 ' Rentals - Claremont C.C. 0 (600) (500) 0 (50�� O.Od°lo Rentals - East Woodlands 0 0 0 0 0 0.00°l0 Rentals - Petticoat Creek (30,192) (37,979) (30,000) (5,000) (35,OQ0} ' 36.67°l0 ' Rentals - Green River C.C. (9,600) (6,144) (8,600) 0 ($�600} ; €}.(3�% Other Misc Revenue 0 0 3,000 (6,000} (3,OOQ) i(20(?.00°la) Total REVENUES (113,068) (130,484) (105,100) (19,000) ('l24,'t00) ` 't8.08°Jo Net 509,184 448,882 567,339 10,971 578,310 1.93°f� � � r. ��€ $"r � � , Approved Final Background Information 2719 Community Centres EXPENDITURES 2719.1100.0000 Salaries & Wages Base Salaries and Wages 2719.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 273,901 Total 2719.1100.0000 Salaries 8� Wages 273,901 To meet service level / workload commitments 2719.1400.0000 Employer Gontributions 6,000 Total 2719.1200.0000 Overtime 6,000 This item includes mandatory deductions ( CPP., EI., EWT., ) and employer provided benefits such as dental and optical 2719.1900.0000 Uniforms As per the Collective Agreement 56,815 Total 2719.1400.0000 Employer Contributions 56,815 Total 2719.1900.0000 Uniforms 2719.2110.0000 Travel Parking & mileage Total 2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges Total 2719.2131.0000 Cellular Phones 2719.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification 1,400 1,400 1,500 1,500 3,000 3,000 11,263 Total 2719.2140.0000 Telephones 11,263 Security Guard Licenses Total 2719.2340.0000 Seminars 8� Education 2719.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible Insurance Deductible Total 2719.2371.0000 Insurance Deductible ����. �Y �� �; .�� ��� 1,000 7,836 7,836 2,000 2.000 1 Approved Final Background Information 2719 Community Centres 2719.2399.0000 Outside Agency Services Base Hospitai Support Defibrillation Program--Petticoat Creek Community Centre PESCA revenue sharing agreement -(totally offset by revenue Acct. 2719.9938 - East Shore Community Centre Technical support. Total 2719.2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Window door and lock repair Service Contracts (Garbage, Snow Removai & Saiting) Provision for pumping out Septic System Mt. Zion Environmental Monitoring--Water Treatment and testing of wells (Reduction in Frequency due to new regulations and equipment) Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Window Cleaning Paint exterior Lattice, Beams and Doors (Claremont CC) Additionai Septic Pumping at Greenwood, Claremont & Whitevale CC Painting Program - Claremont, Greenwood Greenwood Storage room renovations Progress Club Exterior Lighting and Ventilation 2719.2457.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 18,000 5,000 24.500 10,500 14,000 10,000 21,250 3,000 20,000 735 180 4,000 8,000 2,500 15,000 15,000 15,000 Total 2719.2435.0000 Building Repairs 8 Mainte 139,165 Vehicle-Repair & Maintena Culture & Recreation - vehic►e 5,000 Total 2719.2457.0000 Vehicle-Repair 8� Maintena 5,000 2719.2478.0000 Misc.Equipment Repairs & HVAC Fire Inspection Emergency Lighting (increase due to new testing regulations) Pumps, motor, etc. Boiler repair and maintenance Energy Management--Service Contract �;;��, � .,� �� 7,000 2,000 4,000 2,000 2,000 3,000 2719 Community Centres 1 Approved Final Background Information Run Date: 20l04/11 1:16 PM 2011 BUDGET Total 2719.2478.0000 Misc.Equipment Repairs 8� 20,000 2719.2648.0000 Rec. Building Rentals Brougham Community Centre -- Federal Rental Charge Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2719.5510.0000 Utilities - Water 2719.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage Total 2719.552Q.0000 Utilities - Gas 2719.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre 2719.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. 2719.5902.0000 Misc. Equipment 10 10 7,733 7,733 32,000 32,000 83,920 Total 2719.5530.0000 Utilities - Hydro 83,920 Total 2719.5540.0000 Utilities - Oil Total 2719.5900.0000 Gas, Oil, Tires Etc. First Aid and Safety (replacement), Small tools, etc. (replacement) 2719.5978.0000 Misc. Equipment Freezer - Petticoat Mt. Zion Septic Holding Tank and Alarm Total Expenses REVENUES 2719.9916.0000 East Shore C.C. 2719.9937.0000 Vending Machines 4,867 4,867 8,000 8,000 2,000 Total 2719.5902.0000 Misc. Equipment 2,000 Total 2719.5978.0000 Misc. Equipment Total 2719.9916.0000 Vending Machines Rentals - West Shore C.C. West Shore Community Centre--Nursery School Lease Hall Rentals ,E� ��� 3,500 7,000 10,500 702,410 (1,000) (1,000) (4,000) (37,000) 2719 Community Centres 2719.9938.0000 1 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2719.9937.0000 Rentals - West Shore C.C. (41,000) Rentals - East Shore C.C. Hall & Room Rentals (35,000) Total 2719.9938.0000 Rentals - East Shore C.C. (35,000) 2719.9947.0000 Rentals - Claremont C. C. Hall Rentals (Saturday evenings only) 2719.9949.0000 (500) Total 2719.9947.0000 Rentals - Claremont C. C. (500) Rentals - Petticoat Creek Estimated revenues Total 2719.9949.0000 Rentals - Petticoat Creek 2719.9956.0000 Rentals - Green River C.0 Church Lease Total 2719.9956.0000 Rentals - Green River C.0 2719.9990.0000 Other Revenue Damage deposit forfeited Total Revenues Net Expenses Total 2719.9990.0000 Other Revenue �4 r=� �°° �> �: •� (35,000) (35,000) (8,600) 8.600 (3,000} (3,000) (124,100) 578,310 ��t�� �� ������°i�� 2011 Current Budget Approved Final Recreation Complex - Central Core Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BGUGET % CMGE. ' ACTUALS BUDGET 2011 ' 2010 EXPENDITURES Salaries & Wages 1,540,274 1,645,560 1,391,871 6,612 1,39$,483 0.48°fa Overtime 62,158 70,490 50,350 10,000 64,350 'l9.86°l0 Employer Contributions 283,011 317,113 284,116 16,538 300,654 5.82% i Uniforms 6,428 6,925 4,000 0 4,000 a.00°fo Travel 1,859 2,447 4,000 0 4,Qflt1 0.00°/a Cellular Phones 7,589 8,881 10,000 (1,000) 9,000 (10.00°1oj; Telephones 20,553 20,829 18,109 101 18,210 0.56% : Advertising 26,775 24,309 25,000 0 2�,000 Q.00% Subscription & Publications 113 494 500 0 50b 0.00% Seminars & Education 14,166 5,117 11,500 (1,000) 1Q,500 (8.70°la)' Insurance Premium 37,885 65,696 47,969 4,317 5Z,28�i 9.�0°l0 Ins. Deductible 1,264 2,156 4,000 0 4,d00 0.(#Q% Recpt, Prom & Sp Events 28,464 10,805 8,000 0 8,Ofl0 O.OQ°lo ' Memberships 2,464 1,405 2,655 100 2,755 3.77°la Photo, Mapping, Printing 0 0 0 0 0 fl.00% Outside Agency Serv 120,332 75,953 133,260 (20,555) 112,705 {15.42%}; Build Repairs & Mtce 222,850 187,948 198,565 4,350 202,915 2.19% Misc Equip Repairs 31,336 30,613 40,000 4,700 44,70i1 '�1.75% ` Other Fix. Assets Rep & Mtce. 50,344 39,235 62,800 0 62;80Q O.aQ°la ' Rental Misc Equip 2,259 1,515 2,000 0 2,Q40 O.Op°la Stationery & Office Supplies 13,379 9,337 10,000 0 10,OOQ d.40°fo ` Forms 405 365 500 0 50f? 0.00°fo Supplies - Special Events 6,843 8,521 10,000 0 10,000 Q.00°!0 '` Utilities - Water 27,878 33,802 30,230 5,262 35,492 97.41'% ' Utilities - Gas 81,164 72,605 83,000 (4,150) 7$,850 (5.00°l}, Utilities - Hydro 182,863 187,729 200,000 0 200,000 0.00°lv ' Supplies & Tools 31,357 30,206 27,200 (1,400) 25,8fl0 (5 15°foj Minor Furniture & Fixtures 0 0 0 20,D00 20,000 0.0(1°!0 ' Taxes Tenant 0 0 1,575 0 1,575 0.00°/a' Total EXPENDITURES 2,804,013 2,860,056 2,661,200 43,875 2,7i15,075 'k.65°/a REVENUES Snack Bar 0 0 0 0 0 0.00°l0 ` Vending Machines (4,469) (25,014) (13,000) 0 (13;OQ(�) D.QO°l ' Child Supervision (9,986) (7,731) (14,753) 0 (14,753j Q_00°fo ; Fitness Testing (88,728) (37,380) (132,000) 32,000 (10C?,Q00} ' (24,24a1a)' Admissions - Tennis (116,023) (109,734) (120,000) 0 ("l20,OQ0) 0.00°/fl Admissions - Squash (27,729) (26,201) (38,800) 10,800 (28,OOi1) (27.84°l0}, Admissions - Fitness Room (22,439) (11,491) (31,700) 9,700 (22,0�4} (30.60°l0)' � a q:_3g�- � %... =,..i ����� �� �i�;���°���� 2011 Current Budget Approved Final Recreation Complex - Central Core Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °lo CHGE. ' ACTUALS BUDGET 2011 ' 20101 Admissions - Racquet Ball (10,517) (9,115) (12,500) 0 (12;500} Q.�tT% ' Rentals - Mtg. Room/Public (27,878) (27,034) (26,000) 0 (2fi,000) b.00% Rentals - Mtg. Room/Prog. (48,000) (47,500) (50,000) 0 (5C},000) ' O.E30°/a ` Rentals - Halls (62,450) (89,993) (90,000) 0 (9t},0��} O.OQ°/u ' Rentals - Lockers (941) (649) (800) 0 (800) , OAO°fo : Membertships - Tennis (47,350) (54,760) (57,330) (2,670) (60,Od0) 4.66°!0 Memberships - Pool/Health Club (659,641) (691,698) (669,400) (41;100) ' (710,500} 6.'14% Memberships - Squash (97,983) (101,274) (121,600) (5,400) ; (127,OQ0) 4.44°l0 ' Memberships - General (32,191) (70,811) (132,000) 22,000 (110,D4Q) (16_67°fo)` Memberships - Racquet Ball (31,195) (31,006) (24,000) (7,000) (31,OOD} 29.17°!a Rentals - Weliness Clinic (27,594) (28,800) (32,400) 0 (32,400} O.OQ°fo Rentals - Pottery Studio (8,928) (9,000) (8,500) 6,250 (2,250) ` (73,53°l0) Other Misc Revenue (29,100) (41,010) (13,750) 3,750 (10,000) , (2T.27°faj; Nutrition (427) (967) 0 0 Q O.QO% Other Revenue - Membership NSF (5,157) (5,570) 0 (5,000) (5,00�) 0.00°!a ' Total REVENUES (1,358,726) (1,426,738) (1,588,533) 23,330 (1,565,203} '; (1.47%}; Net 1,445,287 1,433,318 1,072,667 67,205 ; 1,139,872 6.27% � �x ,�, �° - � Approved Final Background Information 2731 Recreation Complex - Central Core EXPENDITURES 2731.1100.0000 Salaries & Wages Base Salaries & Wages 2731.1200.0000 Facilities Overtime Front Desk and Program 2731.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,398,483 Total 2731.1100.0000 Salaries & Wages 1,398,483 50,000 10,350 Total 2731.1200.0000 Overtime 60,350 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and opticai 2731.1900.0000 Uniforms As per the Collective Agreement 2731.2110.0000 Travel Parking & mileage 2731.2131.0000 Cellular Phones 300,654 Total 2731.1400.0000 Employer Contributions 300,654 Cellular Phone and Blackberry Charges 2731.2140.0000 Telephones 4,000 Total 2731.1900.0000 Uniforms 4,Q00 Total 2731.2110.0000 Travel Total 2731.2131.0000 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2731.2210.0000 Advertising 4,000 4,000 9,000 9,000 18,210 Total 2731.2140.0000 Telephones 18,210 _ Provide newspaper & brochure advertisements and promotions packages 25,000 Total 2731.2210.0000 Advertising 25,000 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports 500 Total 2731.2220.0000 Subscriptions 8� Publicati 500 � 2731.2340.0000 Seminars & Education Can-Fit Pro Training Complex Admin/Clerical Staff Training First Aid/CPR Defibrillator Training & Recertification �;� � 1,200 500 1,500 ���� �� . ������� 2011 Approved Final Background Information 2731 Recreation Complex - Central Core ORFA--Building Maintenance PRO Mun. Admin. Training Coordinator Facility Operations CESP/CEP Training & Recertifications Technical Training - Facilities Education Assistance Total 2731.2340.0000 Seminars 8� Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2731.2370.0000 Insurance Premium 2731.2371.0000 Insurance Deductible Insurance Deductible Total 2731.2371.0000 Insurance Deductible 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration Membership Recognition Initiative 2731.2395.0000 Facility Licenses Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Memberships Mech. Lic., Prof. fees, etc. Program memberships: Squash Ontario Tennis Ontario Ontario Fitness Counc�l Fitness Centre Accreditation Ontario Kinesiology Association Can Fit Pro Racquetball Ontario Parks & Recreation Ontario 2731.2399.0000 Outside Agency Services Tennis Professional Squash Professional Base Hospital Support Defibrillation Program Run Date: 20I04l11 1:16 PM ��S`I BUDGET 1,500 300 2,000 2,500 1,000 10.500 52,286 52,286 4,000 4,000 5,000 3,000 8.000 250 450 1,000 150 180 360 75 100 190 Total 2731.2395.0000 Memberships 2,755 Team Twelve--Personal Training--Offset by Fitness Testing Revenue Nutritional Services ���. -_���_� ��-�: 13,300 34,060 1,845 60,000 3,500 ���� �� �� ������ 2011 Approved Final Background Information 2731 Recreation Complex - Central Core Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2731.2399.0000 Outside Agency Services 112,705 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies General Supplies Glass Cleaning (quarterly) Snow Removal & Salting Building Supplies and Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuse Inventory Window, Door and Lock repairs Various repairs to infrastructure due to aging facility Fire Alarm Monitoring Contract Defibrillator Monitoring Contract Duct Cleaning on various areas North Verge Landscaping Replace Windows Window Cleaning Mirror replacements Substation Maintenance for Electrical Service Carpet Service - mats Carpet Service - mats (additional $2,000 for expansion) Replace flooring (fitness office, Chris Office, Cardio Annex Personal Training Office) Painting Program - Changerooms, Fitness area Door Replacernent Program Total 2731.2435.0000 Building Repairs & Mainte 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex 15,000 6,300 8,000 14,200 8,000 8,000 7,000 8,000 7,000 20,000 735 180 5,000 5,000 3,000 4,000 4,000 3,500 4,000 2,000 30,000 15,000 25,000 202.915 31,100 Treadmill Belt replacements 13,600 Total 2731.2478.0000 Misc.Equipment Repairs & 44,700 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) � � i�� .� •,� �- 8,000 ����� �� ��� ���� 2011 Approved Final Background Information 2731 Recreation Complex - Central Core Elevator Inspection & Repair (contract out) Air conditioning (contract out) Energy Management--Service Contract Boiler Inspection and Repair (contract out ) Water Treatment Plumbing repair and maintenance Fire atarm inspection and Service (contract out ) Motors, Belts, Filters Custodial Repairs and Maintenance Tennant Floor machine service additional $5,000 Diesel Generator Repair and Maintenance (contract out) Increase due to new testing regulations Total 2731.2481.0000 Other Fixed Assets-Rpr & 2731.2678.0000 Misc Equipment Rentals Occasional equipment needs, other equipment rentals 2731.5300.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,800 10,000 4,500 5,000 6,000 4,000 3,000 3,000 4,000 5,000 5,500 62.800 2,000 Total 2731.2678.0000 Misc Equipment Rentals 2,000 Stationery & Office Suppl General office supplies Computer related 2731.5302.0000 Forms 5,000 5,000 Total 2731.5300.0000 Stationery 8� Office Suppl 10,000 Professional printing services--Memberships Facility bookings Total 2731.5302.0000 Forms 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals Total 2731.5340.0000 Supplies - Spec.Events/Ba 2731.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2731.5510.0000 Utilities - Water 2731.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage 2731.5530.0000 Utilities - Hydro 250 250 500 10,000 10,000 35,492 35,492 78,850 Total 2731.5520.0000 Utilities - Gas 78,850 -1°S Fi r'x'a.5 .�'4n: ���� �� i����� � 2011 Approved Final Background Information 2731 Recreation Complex - Central Core Budgeted figure based on "year-to-date" actuals Increase related to Rec Complex expansion Total 2731.5530.0000 Utilities - Hydro 2731.5902.0000 Misc. Equipment Card Access Supplies (cards, cartridges) Racquets, balls, eyewear for Elective Programs (replacement) Fitness Testing Supplies (replacement) Creative Centre Combination Locks (replacement) First Aid Supplies (replacement) Small Tools Child Supervision Centre Defibrillator 2731.5973.0000 Tables & Chairs 2731.8960.0000 Taxes (Tenant) Total Expenses REVENUES 2731.9916.0000 Total 2731.5902.0000 Misc. Equipment Minor Furniture & Fixtures Total 2731.5973.0000 Minor Furniture 8� Fixtures Taxes - Tenant Vending Machines Total 2731.8960.0000 Taxes - Tenant Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions - Tennis Prime time court admissions Non Prime time court admissions Total 2731.9921.0000 Admissions - Tennis 2731.9924.0000 Admissions - Squash Pay as you play--Prime time court admissions Non prime time court admissions Total 2731.9924,0000 Admissions - Squash m,_. �.. �. ���_, Run Date: 20/04l11 1:16 PM 2011 BUDGET 175,000 25,000 200,000 15,000 1,200 100 900 750 1,600 1,500 2,000 2,750 25.800 20,000 20,000 1,575 1,575 2,705,075 (13,000) (13,000) (68,500) (51,500) (120,000) (23,000) (5,000) (28,000) ��� �� ������ � 2011 Approved Final Background Information 2731 Recreation Complex - Centrai Core 2731.9925.0000 Adult - Singles Adult - 5 Pass Adult - 10 Pass 2731.9926.0000 Admissions - Fitness Room Run Date: 20/04/11 1:16 PM 2011 BUDGET (10,000) (3,000) (9,000) Total 2731.9925.0000 Admissions - Fitness Room (22,000) Admissions - Racquet Ball Pay as you play--Prime time court admissions Non prime time court admissions 2731.9933.0000 (8,800) (3,700) Total 2731.9926.0000 Admissions - Racquet Ball (12,500) Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) 2731.9934.0000 (26,000) Total 2731.9933.0000 Rentals - Mtg. Room/Publi (26,000) Rentals - Mtg. Room Prg. Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex 2731.9935.0000 (50,000) Total 2731.9934.0000 Rentals - Mtg. Room Prg. (50,000) Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) 2731.9939.0000 Locker Rentals Total 2731.9935.0000 Rentals - Halls Rentals - Misc. Equipment (90,000) (90,000) (200) Misc. Racquet Rentals (600) Total 2731.9939.0000 Rentals - Misc. Equipment (800) 2731.9941.0000 Tennis Memberships Annual Seasonal 2731.9943.0000 Annual Seasonal Monthly (44,355) (15,645) Total 2731.9941.0000 Tennis Memberships (60,000) Health Memberships New Memberships (All inclusive) Total 2731.9943.0000 Health Memberships 2731.9944.0000 Squash Memberships Annual Seasonal �� � �� (544,800) (57,500) (45,600) (62,600) (710,500) (80,100) (10,000) ��� � ��������� 2011 Approved Final Background Information 2731 Recreation Complex - Central Core Monthly Run Date: 20/04/11 1:16 PM 2011 BUDGET (6,500) New Membership (Squash) (30,400) Total 2731.9944.0000 Squash Memberships (127,000) 2731.9945.0000 Membership - Fitness Annual Seasonal Monthly New Memberships (Fitness Classes) 2731.9946.0000 Annual Seasonal Monthly 2731.9957.0000 (24,000) (2,000) (2,000) (82,000) Total 2731.9945.0000 Membership - Fitness (110,000) Racquet Ball Memberships (30,500) (300) (200) Total 2731.9946.0000 Racquet Ball Memberships (31,000) Rentals - Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space ($750 per month for the first 3 months) 2731.9958.0000 (2,250) Total 2731.9957.0000 Rentals - Pottery Studio (2,250) Rentafs - Wellness Clinic Contractual agreement "The Wellness Clinic" for lease of space Total 2731.9958.0000 Rentals - Wellness Clinic 2731.9970.0000 Child Supervision Single hour admission 10 hour pass 2731.9975.0000 Fitness Testing Total 2731.9970.0000 Child Supervision Personal Training--Expense is reflected under Outside Agency Services--Team Twelve Total 2731.9975.0000 Fitness Testing 2731.9990.0000 Other Revenue Leased equipment /space . Total 2731.9990.0000 Other Revenue 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue � �-- ,., ��� (32,400) (32,400) (5,753) (9,000) (14,753) (100,000) (100,000) (10,000) (10,000) (5,000) ����� �� �������� 2011 Approved Final Background Information 2731 Recreation Complex - Central Core Total Revenues Net Expenses Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE (5,000) ��� (1,565,203) 1,139,872 �:�#� �� ������°�r�� 2011 Current Budget Approved Final Recreation Complex - Pool Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BU[)�ET `°!o CHGE. ' ACTUALS BUDGET ' 2011 2010 EXPENDITURES Salaries & Wages 409,821 411,119 421,994 3,764 425,75$ 0.$9°/a Overtime 18,848 16,038 15,000 0 1v;000 0.00°l0 Employer Contributions 62,095 62,586 79,140 4,827 83,967 6.1t}°lo ` Uniforms 7,004 1,620 5,000 0 5;OOQ 0.00%' Travel 255 34 300 0 30fl 0.f}Q°fo Cellular Phones 518 498 500 0 5Q0 0.00°la ' Telephones 1,845 1,715 1,643 (191) 1,452 '(1i.63%) Seminars & Education 1,626 2,320 2,900 1,250 4,'154 ' 43_10% Insurance Premium 10,718 6,689 16,353 1,472 17,825 9.Q0% Memberships 165 174 370 (40) 33� (10.$1%) Outslde Agency Serv 0 0 0 0 Q 0.00°l0 Build Repairs & Mtce 54,541 134,122 70,000 30,000 1(}b,000 ` 42.86% Misc Equip Repairs 15,497 23,052 27,000 0 27,t3�0 O.QO°lo ' Utilities - Water 27,878 33,802 30,220 5,272 35,492 77.45% ' Utilities - Gas 81,225 72,605 83;000 (4,150) 78,8�0 (5.00°ta}4 Utilities - Hydro 129,342 132,718 130,640 2,360 133,Q00 1.81°fo' Supplies & Tools 1,620 894 1,500 0 1,500 O.OQ°fo' Total EXPENDITURES 822,998 899,986 885,560 44,564 93{},124 5.p3°lo ` REVENUES Donations 0 (65,000) 0 0 0 O.QO°!o ` Admissions - Pubiic Swimming (59,307) (63,767) (60,000) 0 (60,OQ0} Q.00°fo : Rentals - Pool (196,277) (161,249) (152,000) (11,300) ('l63,3�Q) 7.43°l0 ; Rentals-Pool-SchoolBoard 0 (1,081) (2,000) 0 (2,flQ0) ' D.OQ°!o Memberships - PooUHealth Club (61,469) (59,944) (61,700) (2,000) (63,7at1} 3.24% Other Misc Revenue 0 0 0 0 Q 0.00°fo'. Total REVENUES (317,053) (351,041) (275,700) (13,300) ' �2$9,Q00} 4.82% Net 505,945 548,945 609,860 31,264 ; 641,124 5:13°/a ,� �:.„�.� _.� -� � �i�� �� ��:. ������ 2011 Approved Final Background Information 2733 Recreation Complex - Pool EXPENDITURES 2733.1100.0000 Salaries & Wages Base Salaries & Wages 2733.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 425,758 Total 2733.1100.0000 Salaries 8� Wages 425,758 To meet service level / workload commitments Total 2733.1200.0000 Overtime 2733.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Total 2733.1400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement 2733.2110.0000 Travel Aquatic Program Coordinator: Parking & mileage 2733.2131.0000 Cellular Phones 15,000 15.000 83,967 83,967 5,000 Total 2733.1900.0000 Uniforms 5,000 Total 2733.2110.0000 Travel Cell phone located at lifeguard office to be used for emergency purposes. Total 2733.2131.0000 Cellular Phones 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2733.2140.0000 Telephones 2733.2340.0000 Seminars & Education Staff Recertifications & Defibrillator Training (CPO) Certified Pool Operators Course (Term employees in 2011 $30.00 certification fee) Technical Training - Facilities 300 300 500 500 1,452 1,452 500 450 2,000 CPO Books and Certifications 1,200 Total 2733.2340.0000 Seminars 8� Education 4,150 2733.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. �!+v 3! �3 �c Skd a 17,825 ����� �� �� ����� 2011 Approved Final Background Information 2733 Recreation Complex - Pool 2733.2395.0000 PRO - Aquatics Memberships Life Saving Society Red Cross Total 2733.2370.0000 insurance Premium Total 2733.2395.0000 Memberships 2733.2435.0000 Pool Chemicals Cleaning Supplies Miscellaneous Building Repairs & Mainte Electrical and plumbing repairs Lamps, Ballasts and Fuse Inventory Filters, etc. Tile, painting, door and lock repairs Emergency lighting (replacement) Contract for snow removal & salting Painting Program South Wall Mirror Replacement - change rooms Storage Cabinets for Chemicals Replace Women's Sauna Total 2733.2435.0000 Building Repairs & Mainte 2733.2478.0000 Misc.Equipment Repairs & Filter System Pool Supplies and Equipment Electrical and Plumbing Dry-O-Tron repairs (contract) Pumps, Motors, Valves, Seals Repair parts for pool vacuum Total 2733.2478.0000 Misc.Equipment Repairs 8� 2733.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals 2733.5520.0000 Utilities - Gas Run Date: 20/04/11 1:16 PM 2011 BUDGET 17.825 190 90 50 330 18,000 11,000 2,000 5,000 4,000 3,000 7,000 3,000 10,000 15,000 7,000 5,000 10,000 100.000 7,000 5,000 4,000 6,000 3,000 2,000 27.000 35,492 Total 2733.5510.0000 Utilities - Water 35,492 Based on 2010 estimated actuals and usage f% °'� k �es' �—_.°- " � 78,850 ��� � �� ,���� 2011 Approved Final Background Information 2733 Recreation Complex - Pool Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2733.5520.0000 Utilities - Gas 78,850 2733.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals 2733.5902.0000 First Aid Supplies Misc. Equipment Toys and Program Supplies (replacement) Small Tools etc. Total Expenses REVENUES 2733.9923.0000 Youth singles Adult singles Family singles Youth - 10 pass Adult - 10 pass 2733.9932.0000 Learn to swim Private Total 2733.5530.0000 Utilities - Hydro Total 2733.5902.0000 Misc. Equipment Admissions - Public Swimm 133,000 133.000 600 700 200 1.500 930,124 (29,000) (17,250) (6,750) (3,000) (4,000) Total 2733.9923.0000 Admissions - Public Swimm (60,000) Rentals - Pool Pickering Swim Club Disabled swim Total 2733.9932.0000 Rentals - Pool 2733.9936.0000 Rentals - Pool - School B 2733.9943.0000 Annual Three Month Total Revenues (98,000) (14,000) (51,000) (300) (163,300) (2,000) Total 2733.9936.0000 Rentals - Pool - School B 2 000 Membership - Pool/Health (42,400) (21,300) Total 2733.9943.0000 Membership - Pool/Health (63,700) �f�t. $m�� (289,000) ���� �� ��������� 2011 Approved Final Background Information 2733 Recreation Complex - Pool Net Expenses �' "�:'� Run Date: 20/04/11 1:16 PM 2011 BUDGET 641,124 ��t�r �� �����r�r�c� 2011 Current Budget Approved Final Operations 8� Facilities Division Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET % CH .faE. ACTUALS BUDGET ` 2011 ' 2010 ' EXPENDITURES Salaries & Wages 4,991,011 5,348,212 5,246,505 909,600 ' 6,156,105 17.34°l0' Overtime 277,812 214,705 335,000 (10,000) 325,Q0� (2.99°l0)' EmployerContributions 1,026,781 1,104,896 1,123,169 263,201 1,3$6,370 23.43°/a' Conferences 0 0 0 1,000 1,000 D.QO°fo Uniforms 66,721 61,606 64,500 2,500 67,t10� 3.8$°la Travel 2,068 1,173 2,450 2,000 4,450 $4.63%' Freight, Express & Cartage 668 587 600 0 `600 D.00%` Environmental Charges 315 311 0 0 Q 0.(}Q°fo Cellular Phones 12,048 10,003 10,050 5,400 15,450 ' 53.73% ' Telephones 28,380 37,798 27,278 (5) 2T,273 ` tD.Q2°lo} Advertising 0 0 0 0 � Q.��°fa ' Subscription & Publications 1,254 1,398 700 200 9Q0 28.57% Seminars & Education 25,209 21,117 22,550 9,620 32,170 42.66% ' Insurance Premium 181,783 188,083 199,883 17,988 217,871 9.00°fo ` Ins. Deductible 37,845 35,626 40,000 2,000 42,000 5.�0% ` Consulting & Professional 74,735 31,052 141,000 (9,500) 13'i,500 (6.74°l0)' Recpt, Prom & Sp Events 2,017 2,439 3,400 1,000 4,400 29.41°!0 ' Memberships 4,501 4,435 6,245 2,100 8,345 33.63°l0 Photo, Mapping, Printing 0 1,100 200 0 200 �.00lo Outside Agency Serv 5,200 20,976 46,100 60,000 106,1Q� 13�.1�°l0 Rpr & Mnt - Winter Control 474,472 336,841 725,000 70,000 795,�00 9.fi610 ' Rpr & Mnt - Contract Services 550,545 574,923 570,000 55,000 625,000 9.65% Rpr Main. Maint Mater 611,322 388,536 600,000 (100,000) 500,000 (16.67%)' Highway Aids - Repair Maint. 135,138 131,073 140,000 (10,000) 130,0(i0 (7.14%}` Parks Repairs & Maintenance 75,177 50,696 70,000 38,000 1(�8,Od0 ' S4.29% Build Repairs & Mtce 567,191 549,421 567,050 72,596 639,646 12.80% Tree Maintenance 77,354 89,059 75,000 0 75,OOQ a.f}0°lo ' Lighting & Repair Maint. 7,771 15,725 13,000 7,000 20,aQ� 53.$5°!0 Veh - Repairs & Maintenance 296,509 320,533 297,000 10,500 3Q7,500 3.54% Misc Equip Repairs 830,553 775,571 746,827 37,000 7$3,827 4.95% Grounds Upkeep 312,648 287,462 364,500 (6,000) ` 3�8,540 ; (1.65°!0)' Building Rentals 20 20 35 49,965 50,OQQ 142,757.14°fo Rental Misc Equip 221,625 121,902 148,500 13,000 161,�OQ 8.75°lu Land Rentals 3,250 3,250 8,100 0 8,100 0.(}0°fo Stationery & Office Supplies 3,853 8,438 6,400 0 6,4fl0 0.00°fo Forms 2,619 5,196 4,100 2,500 6,60� 6Q.98°!0 Program Supplies 27,608 27,617 35,000 10,000 45;000 28.57% Utilities - Water 58,757 68,811 63,720 8,033 71,753 12.61% s�� _� � ���� �� ������r���� 2011 Current Budget Approved Final Operations 8� Facilities Division Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °!o CHGE. ` ACTUALS BUDGET ' 2011 . 2010 ' Utilities - Gas 112,109 99,733 116,700 (4,140) 112,560 (3.55°l0}' Utilities - Hydro 1,085,628 1,063,517 1,040,650 7,910 ; 1,048,560 0.76°!a ' Utilities - Oil 2,136 2,271 4,200 0 4,200 0.00% Utilities - Cable T.V. 0 206 650 0 650 0.00°!0' Small Tools 7,366 5,308 6,000 0 6,D00 O.OQ°/a = Gas, Oil Tires 346,572 366,944 458,000 (40,000) 418,QQQ (8.73%}` Fertilizer, Grass Etc. 65,283 42,980 72,000 10,000 62;000 13.89% : Supplies & Tools 43,671 39,980 56,400 (33,650) 22,750 (59.66%}'; Shop Supplies 29,364 37,499 30,000 0 3Q,OOE} 0.00°%' Minor Furniture & Fixtures 0 0 0 5,000 5,00� 0.00°l0 Misc. Equipment 0 0 0 40,800 4d,800 O.00alo I Other Minor Fixed Assets 0 0 0 129,000 129,Q00 0.00% Taxes Tenant 260,673 271,618 302,060 18,000 32Q,060 5.96°!0 Total EXPENDITURES 12,947,562 12,770,647 13,790,522 1,647,618 15,438,14Q 11.95% REVENUES Sale of Services - Public Works 0 0 0 (25,000) (25,(lOQ} 0.00% Donations 0 0 0 0 < 0 O.QO°!o Ont. Specific Grants 0 0 0 0 ` 0 QAD°lo - Other Agency Grts (29,860) (31,161) 0 0 0 0.00°l0 Trans. from Continuing Studies Re 0 (7,712) (26,000) (75,000) (101,000) 288_46% ; Transfer from Reserve Fund 0 0 0 (10,000) (1f?,fl0�) 0.00°fo ' Misc. Revenue 0 0 0 0 0 0.00°fo Snack Bar (11,525) (9,172) (10,000) 0 (1Q,OQU} ` O.dO% Vending Machines (9,103) .(7,960) (10,600) 0 (10,60Q) O.QO°!o ` Rentals (32,309) (30,648) (27,100) 0 (2T,100} 0.00°!0 ' Advertising Space (11,250) (16,500) (12,000) 0 (12,Q40j 0.00% Misc. Roads Cap. Constr. 0 0 0 0 ' 0 O.aO°/a Admissions - Skating (20,071) (17,092) (28,000) 0 ` (28,000) 0.00% Rentals - Ice Surface (1,619,936) (1,340,147) (1,580,000) 188,000 ! (1,392,000) ('t1,90%}, Rentals - Mtg. RoomlPublic (27,855) (42,981) (34,000) 0 (34,OOQ) 0.00%' Rentals - Mtg. Room/Prog. (10,000) 0 (10,000) 0 (1Q,p00) Q.QO°lo ' Rentals - Halls (13,674) (3,702) (15,000) 7,000 (8,000) (46_67°l0) Other Misc Revenue (205,122) (202,258) (199,210) 0 (199,21Q) 0.00°l0 ' Netted Revenue (394,957) (469,995) (368,350) 0 {368,350} ' p.00% Communities in Bloom 0 0 0 0 0 o.aa�io Total REVENUES (2,385,662) (2,179,328) (2,320,260) 85,000 ; (2,235,26p} (3.66°/a}; Net 10, 561, 900 10, 591, 319 11,470, 262 1, 732,618 13, 202, 880 15.11 °fo ��=a ,��� �' � Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Cellular Phones 2340 Seminars 2370 Insurance Premium 2371 Insurance Deductible 2392 Consulting 2394 Receptions 2395 Memberships 2399 Outside Agency Serv 2408 Rpr. & Mnt. - Winter 2408 Rpr. & Mnt. - Contraci 2408 Rpr. & Mnt. MaYs CITY OF PICKERING 2011 OPERATIONS 8� FACILITIES DIVISION SUMMARY OF MAJOR I Amount $ 909,600 (10,000) 263,201 1,000 2, 500 2,000 5,400 9,620 17,988 2,000 ECREASES Explanation Increase in salaries wages are due to the following: 1. New Positions: H& S Relief position to full time $ Relief Mtce Workers 2. Transfers from Other Cost Centres: Engineering Services Division Community Services Admin Decrease reflects 2010 estimated actuals Increase in benefits are due to: 1. Increase in the OMERS rates. 2. New positions Establishment of a conference budget for this new division. Increase reflects planned purchases for this year. Increase is due to increased mileage for staff personal vehicles 22,000 50,000 581,090 212,661 Increase is due to the necessary use of cell phones for emergency calls Increase reflects adjustment to prior year's level. Increase is attributable to higher replacement value of insured assets. Increase is for new cost centre - Operations & Facilities Admin (9,500) Decrease reflects planned activity for this year. 1,000 2,100 60,000 70,000 55,000 (100,000) Increase is due to increased anticipated costs due to bi-centennial events Increased need for staff to have credentials to do work. Increase is mainly due to contracted security services for City parks. Increasing costs due to legislated minimum maintenance standards. Increase due to infrastructure maintenance costs. Decrease reflects 2010 estimated actuals. �� y�, �f � �" �. Item 2409 Highway Aids - Repair 2429 Parks Repairs & Mtce 2435 Build Repairs & Mtce 2438 Lighting & Repair 2457 Vehicle - Repairs & Mtc� 2478 Misc. Equip Repairs 2482 Grounds Upkeep 2648 Building Rentals 2678 Rental Misc. Equip 5302 Forms 5320 Program Supplies 5510 Utilities - Water 5520 Utilities - Gas CITY OF PICKERING 2011 OPERATIONS & FACILITIES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES Amount (10,000) 38,000 72,596 7,000 10,500 37,000 (6,000) 49,965 `B][iAI�] 2,500 10,000 8,033 (4,140} Explanation Decrease reflects 2010 estimated actuals. With the introduction of Tangible Capital Asset reporting, relatively low dollar items or repairs are now budgeted in the current budget. For Facilities Division, under the Parks cost centre, the re-surfacing of the Millennium Square splash pad is a current budget expense but in prior years would have been budgeted in the capital budget. The increase is mainly due to the following: office renovations for main committee room and carpet repiacement for main committee room and tax, payroll and accounting areas. These expenditures are now included in the current budget due to Tangible Capital Asset reporting. Increase reflects the City's need to maintain its waikway lighting infrastructure. Increase refiects 2010 estimated actuals. Increase due to higher anticipated repairs costs for streetlights and . replacement of brine pump motor ($15,000) that would have previously been included in the capitai budget. Decrease reflects 2010 estimated actuals. Increase is due to the rental of space at 935 Dillingham Rd for the City to store its winter and summer equipment. Increase is in the Parks cost centre and is due to additional vehicles for additional staff. Increase is in the Municipal Garage cost centre is due to MTO requirement to provide Provincially issued safety check books for all vehicle Increase reflects higher planned expenditures for "Pickering Blooms." Increase is mainly due to higher Durham Region charges. Decrease based on 2010 estimated actuals and contract rate. �� . ,� � ..�. Item 5530 Utilities - Hydro 5900 Gas, Oii & Tires 5901 Fertilizer 5902 Supplies & Tools 5973 Minor Furniture 5978 Misc. Equipment 5981 Other Minor Assets CITY OF PICKERING 2011 OPERATIONS 8� FACILITIES DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Amount 7,910 Explanation Increase is based on 2010 estimated actuals. (40,000) Decrease based on 2010 estimated actuals. 10,000 Increase due to use of organic fertilizers ( more costiy). (33,650) Cost re-allocated to Miscellaneous Equip & Tools account 5978. 5,000 40,800 129,000 Cost is for the purchase of replacement cafeteria furniture. Cost is re-allocated from supplies & tools account. With the introduction of Tangible Capital Asset reporting, relatively low dollar items or repairs are now budgeted in the current budget. For Facilities Division, many of the items previously budgeted in capital are now budgeted in the current budget. The major expenditures are: Property Mtce -$50,000 for cemetery maintenance Street lights -$25,000 for minor installations throughout the City Parks -$15,000 for purchase of 30 baseball (storage) bunkers. Parks -$14,000 for purchase of garbage receptacles Sidewaiks -$25,000 for minor sidewaik installations 8960 Taxes Tenant 18,000 The City pays the property taxes for property it leases such as Kinsmen Park. The increase reflects anticipated City & Region increases. Total Changes $ 1,647,618 a.. � �� ,: , . _� � � CITY OF PICKERING 2011 �•i���_�utc•����:�y:t�r�rri�� �►�i���•�.� EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) / DECREASES Item 1430 Sales of Serv. 1911 Continuing Studies Res. 1920 Trsf from FGT Res. 9931 Rentals - Ice Surface 9935 Rentals - Halls Total Changes Amount Explanation ($25,000) Revenue transferred from Engineering Services Division (75,000) Funding is related to the "Roads Needs Study." (10,000) FGT funding is being used for the LED street light pilot project. 188,000 7,000 $85,000 Decrease in ice rental revenue due to "ongoing" renovations at the Don Beer arena. Don Beer hali rental adjusted downward to reflect decreased revenue due to "ongoing" renovations. �. ^��Y a0. bt 5 �� ���� c�� ����..������ 2011 Current Budget Approved Final Operations 8� Facilites Admin Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD ( APPROVED INC./DEC. BUDGET °lo CHGE. ': ACTUALS BUDGET ` 2011 ' 2Q10 ' EXPENDITURES Salaries & Wages 0 0 0 588,794 588,794 0.04°/a Overtime 0 0 0 10,000 90,000 0.00°10 Employer Contributions 0 0 0 149,036 149,Q36 O.QO% Conferences 0 0 0 1,000 1,OOQ 0.00%' Travel 0 0 0 2,000 2,d0#1 O.Od°lo Cellular Phones 0 0 0 3,150 3,150 0.00°l0 Telephones 0 0 0 3,256 3,2�6 O.dO°1a . Subscription & Publications 0 0 0 200 20Q 0.00°l0' Seminars & Education 0 0 0 5,420 5,42fl 0.0(l% ' Ins. Deductible 0 0 0 2,000 Z,(�Op 0.0�°f� Consulting & Professional 0 0 0 15,000 15,�00 Q.00% Recpt, Prom & Sp Events 0 0 0 500 500 U.04°/a Memberships 0 0 0 1,400 1,40(l 0.0t3% Stationery & Office Supplies 0 0 0 5,500 5,a00 O.OD°lo Total EXPENDITURES 0 0 0 787,256 7$7,256 0.00%' Net 0 0 0 787,256 ; 787,256 f1.�0°le ; �, .- s,. ���� �� �� ��� � 2011 � Approved Final Background Information 2500 Operations & Facilites Admin EXPENDITURES 2500.1100.0000 Salaries & Wages Transfer of two positions from 2710 - Operations Admin Transfer of six positions from 2290 - Engineering Services Admin Transfer of one position from 2315 - Municipal Garage Upgrade H&S Relief to fuli time as Receptionist, Clerk Typist, Operations 2500.1200.0000 Overtime Run Date: 20l04/11 1:16 PM 2011 BUDGET 212,661 332,589 21, 544 22,000 Total 2500.1100.0000 Salaries & Wages 588,794 Transfer of overtime budget from Operations & Emergency Services - Admin (2710) 2500.1400.0000 Employer Contributions 10,000 Total 2500.1200.0000 Overtime 10,000 Transfer of benefits from various cost centres to correspond with salaries transferred: From 2710 From 2290 From 2315 Benefits related with Upgrade H&S Relief to full time as Receptionist, Clerk Typist, Operations 2500.1800.0000 To be completed 2500.2110.0000 Conferences Travel 0 44,924 87,779 10,216 6,117 Total 2500.1400.0000 Employer Contributions 149,036 Total 2500.1800.0000 Conferences Transfer of travel dollars from cost centres 2290 & 2710 2500.2131.0000 Cellular Phones 1, 000 1.000 2,000 Total 2500.2110.0000 Travel 2,000 Cellular phone charges for new division partially offset by transfer of dollars from cost centres 2290 & 2710. Annual Blackberry Charges for Division Head 2500.2140.0000 Telephones Total 2500.2131.0000 Cellular Phones �.,� � �. �:� 2,500 650 3.150 ���°� � �� ���� 2011 Approved Final Background Information 2500 Operations & Facilites Admin This expense consists of long distance monthly charges, fax lines voicemail and system upgrades. The budgeted amount reflects reductions made in 2290 and 2710 cost centres 2500.2220.0000 Subscriptions & Publicati To enhance division's resource library Run Date: 20/04/11 1:16 PM 2011 BUDGET 3,256 Total 2500.2140.0000 Telephones 3,256 Total 2500.2220.0000 Subscriptions 8� Publicati 2500.2340.0000 Seminars & Education First Responder Training - 3 staff CPR & First Aid Training - 2 staff Health & Safety seminars and workshops Business related workshops & seminars - transfer from 2320 Various Training Institutes and Tradeshows for Supt. Supervisor Training - transfer from 5300 Municipal Roads Technologies Workshop 2500.2371.0000 200 f���I�] 300 70 500 2,000 1,000 1,000 550 Total 2500.2340.0000 Seminars 8� Education 5,420 Insurance Deductible Insurance deductible for low dollar value claims. Total 2500.2371.0000 Insurance Deductible 2500.2392.0000 Consulting & Professional The City requires a structural assessment of all of its buildings. Total 2500.2392.0000 Consulting 8� Professional 2500.2394.0000 Recpt, Prom & Sp Events Misce�laneous meetings, functions & promotional events 2500.2395.0000 Memberships Professional Engineers Ontario 2,000 2,000 15,000 15,000 500 Total 2500.2394.0000 Recpt, Prom & Sp Events 500 Municipal Engineers Association Business related memberships 2500.5300.0000 Stationery & Office Suppl 500 500 �11 Total 2500.2395.0000 Memberships 1,400 General office supplies for all cost centres - transfer from cost centre 2315. 5,500 Total 2500.5300.0000 Stationery & Office Suppl 5,500 �:j��� �: � � ��� �� �������� 2011 Approved Final Background Information 2500 Operations & Facilites Admin Total Expenses Total Revenues Net Expenses 3!'4 �y -.. .-.im � �a'` Run Date: 20/04111 1:16 PM 2011 BUDGET 787,256 0 787,256 ���� ��� ���:�r�r��� 2011 Current Budget Approved Final Civic Complex Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BllDfET % CHGE. ACTUALS BUDGET 2d11 2010 ' EXPENDITURES Salaries & Wages 56,452 107,353 87,771 1,414 89,185 1.61°l0 Overtime 6,163 9,857 4,000 0 4,000 0.00°lo i Employer Contributions 8,226 13,126 13,891 258 14,149 1.86°fo ' Uniforms 0 137 0 0 Q D.QO°fo ' Travel 0 0 0 0 '(? 0.�0% ` Seminars & Education 72 0 400 600 1,d00 'E50.00°l0 Insurance Premium 11,456 10,121 11,613 1,045 12,658 9.OQ°!o Ins. Deductible 0 0 1,000 0 1,OOQ 0.00°l0' Memberships 0 0 0 0 ' 4 (1.Qd°lo ' Outside Agency Serv 2,000 6,908 6,400 0 6,4Q0 O.QO°lo Build Repairs & Mtce 182,817 102,266 160,000 7,090 167,090 4.43°lo i Misc Equip Repairs 44,278 41,888 57,327 0 57,32i Q.OQ°!4 Rental Misc Equip 1,349 132 500 0 500 0.�0% Utilities - Water 7,611 11,567 8,250 3,895 12,'145 ' 47.21'% : Utilities - Gas 36,862 • 31,367 37,600 (1,880) 35,72Q (5.00%) Utilities - Hydro 95,513 99,531 96,470 (2,000) 94,470 (2.07°fo)' Utilities - Cable T.V. 0 206 650 0 650 0.00°l0 Supplies & Tools 814 906 3,500 0 3,54� O.OQ°10 Minor Furniture & Fixtures 0 D 0 5,000 5,QU0 Q.f}0°fo ' Total EXPENDITURES 453,613 435,365 489,372 15,422 504,i94 3.15°l0 REVENUES Vending Machines (232) (289) (1,000) 0 (1,00�) Q.QO% : Other Misc Revenue 0 D (2,000) 0 (2,�OU) O.OQ% ' Total REVENUES (232) (289) (3,000) 0 (3,OU0} 0.40°!0 Net 453,381 435,076 486,372 15,422 � 501,794 3.77°l0 =w: _=r ; � � �. ���� �� ������� 2011 Approved Final Background Information 2124 Civic Complex EXPENDITURES 2124.1100.0000 Salaries & Wages Base Salaries and Wages 2124.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 89,185 Total 2124.1100.0000 Salaries 8� Wages 89,185 To meet service level / workload commitments Total 2124.1200.0000 Overtime 2124.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2124.2340.0000 4,000 4,000 14,149 Total 2124.1400.0000 Employer Contributions 14,149 Seminars & Education Defibrillator Training & Recertification Technical Training Total 2124.2340.0000 Seminars 8� Education 2124.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. .11 L'�IZI] 1,000 12,658 Total 2124.2370.0000 Insurance Premium 12,658 2124.2371.0000 Insurance Deductible Insurance Deductible 1,000 Total 2124.2371.0000 Insurance Deductible 1,000 2124.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Technical support ►�ii��z�c��I�I�I�; Security Contract Total 2124.2399.0000 Outside Agency Services Building Repairs & Mainte Provision for building repairs & services Provision for furniture repairs Provision for supplies Misc. Costs (outside lighting, signage, snow removal, salting etc.) (50%) Underground - power washing Locks, Re Keying etc. ����� ���f 1,400 5,000 6,400 26,250 30,000 4,000 12,000 6,000 3,000 2,500 ���� �� �� ��x���� 2011 Approved Final Background Information 2124 Civic Complex Provision for inspection and replacement of worn components (HVAC system) GE Lighting - Service Contract Card Access System Fire Alarm and Security Monitoring Contract Defibrillator Monitoring Contract Electrical Maintenance and Infrared Scan Tower Roof Drain Inspection Tower Clock Inspection Chemical treatment of boilers and condensing equipment Fuel Tank cleaning and inspection Domestic Hot Water Tank inspections Carpet Service - Ma#s Painting Program Carpet Cleaning Snow Removal, 50% of costs shared with Library Window Washing Replace Sand Filter For cooling towers Phase 2 Carpet Replacement - Tax, Payroll, Accounting and Main Committee Room areas Phase 2 Carpet Replacement - Deferred to 2012 Office Renovations - Main Committee Room and Administration area 2124.2478.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 19,500 1,575 3,150 735 180 3,000 1,000 1,000 3,000 1,200 1,000 2,000 2,500 3,500 4,500 5,500 5,000 50,000 (50,000) 25,000 Total 2124.2435.0000 Building Repairs 8� Mainte 167,090 Misc.Equipment Repairs & Standby Generator (diesel generator) - Cost shared with Library (increase due to new testing regulations) York Centrifugal Chiller & Starters - Cost shared with Library Honeywell (boilers) - Cost shared with Library Otis Canada (elevator) - Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers - Cost shared with Library Misc. Provision for electrical, plumbing, mechanical & other supplies Overhead garage doors (Eastern Overhead Doors) �; P=. ��� 3,000 5,500 3,000 4,627 4,200 20,000 1,000 ���� �� �������� 2011 Approved Final Background Information 2124 Civic Complex inspection of positioners and blades on 3 air handiing fans, service & perform vibration analysis Sound System Service (Councii Chamber) Electrical Safety Authority (yeariy inspection fee as per legislation under Electrical Code) Energy Management System--Service Contract Security Camera 2124.2678.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,000 500 6,000 2,000 5,500 Total 2124.2478.0000 Misc.Equipment Repairs 8� 57,327 Misc Equipment Rentals Rental of tools for specific jobs Total 2124.2678.0000 Misc Equipment Rentals 2124.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals 500 500 12,145 12,145 35,720 35,720 94,470 Total 2124.5530.0000 Utilities - Hydro 94,470 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. 650 Total 2124.5550.0000 Cable TV 650 2124.5902.0000 Misc. Equipment First Aid & Safety supplies Small tools Total 2124.5902.0000 Misc. Equipment 2124.5973.0000 Minor Furniture & Fixtures Cafeteria Furniture Total 2124.5973.0000 Minor Furniture 8� Fixtures Total Expenses REVENUES 2124.9916.0000 Vending Machines ;w�:� � ����� 3,000 500 3,500 5,000 5,000 504,794 ��� �� �������,�. 2011 Approved Final Background Information 2124 Civic Complex Civic Compiex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9990.0000 Other Revenue Payment from Library for services provided by Civic Complex staff Total Revenues Net Expenses Total 2124.9990.0000 Other Revenue ����� Run Date: 20/04/11 1:16 PM 2011 BUDGET (1,000) (1,000) (2,000) (2,000) (3,000) 501,794 ���� r�� �'����r;�� 2011 Current Budget Approved Final Property Maintenance Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INCJDEC. BUDGET % CHGE. '' ACTUALS BUDGET 2011 ` 2Q10 ' EXPENDITURES Salaries & Wages 253,233 258,427 284,637 2,545 287,182 0.$9°lu ' Overtime 15,646 13,169 20,000 0 20,�00 0_OD°lo Employer Contributions 43,853 53,897 57,431 2,973 6�,404 5.1'8°!0 ' Uniforms 2,032 1,778 2,000 0 2,000 Q.OEI% ' Cellular Phones 772 793 1,000 0 1;,OC1� QDO% Seminars & Education 1,693 1,170 950 670 1,62fl 70.53e1a , Insurance Premium 4,416 5,374 4,549 409 4;95$ 8.99°la Ins. Deductible 426 4,317 0 0 0 O.QO°IQ Recpt, Prom & Sp Events 0 180 200 500 740 250.1?(}°lo '' Outside Agency Serv 0 0 6,000 0 6�000 Q.(3�°l0 Tree Maintenance 77,354 89,059 75,000 0 75,OaQ Q.DO% Lighting & Repair Maint. 7,771 15,725 13,000 7,000 20,(}00 53.85% Veh - Repairs & Maintenance 1,792 1,887 4,000 0 4;OOQ �.Ot�°la < Misc Equip Repairs 17,734 11,691 15,000 0 15,Q00 t}.00°fo ' Grounds Upkeep 115,083 107,675 150,000 (25,000) 125;0�(} ', (16.67%) Rental Misc Equip 77,118 36,484 35,000 2,000 37,000 5.71°l0' Utilities - Hydro 315 0 0 0 0 Q_Dtl°!o Gas, Oil Tires 10,887 14,646 15,000 3,000 18�OQ0 2�_QU°lo ' Suppiies & Tools 5,139 17,424 17,500 (17,500) 0 ;{10Q.QQ°loj' Misc. Equipment 0 0 0 14,600 14,600 f?.00% Other Minor Fixed Assets 0 0 0 50,000 50,0�0 0.0�°l0 Total EXPENDITURES 635,264 633,696 701,267 41,197 742,464 5_$7% REVENUES Donations 0 0 0 0 ` 0 0.00°la Other Misc Revenue (676) 0 0 0 � 0.00°la Total REVENUES (676) 0 0 0 ! 0 O.C?0°lo ; Net 634,588 633,696 701,267 41,197 , 742,464 5.87°l0 � �� :s�� ���� �� �� ��� � 2011 Approved Final Background Information 2132 Property Maintenance EXPENDITURES 2132.1100.0000 Salaries & Wages Base Salaries & Wages Total 2132.1100.0000 Salaries & Wages 2132.1200.0000 Winter Control Overtime Emergency Call-in City Events Totai 2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2132.1900.0000 Uniforms Run Date: 20/04/11 1:16 PM 2011 BUDGET 287,182 287.182 15,000 3,000 2,000 20.000 60,404 Total 2132.1400.0000 Employer Contributions 60,404 As per the Collective Agreement, personal protective equipment 2132.2131.0000 Cellular Phones Cellular Phone Charges 2132.2340.0000 Safety education 2,000 Total 2132.1900.0000 Uniforms 2,000 1,000 Total 2132.2131.0000 Cellular Phones 1,000 Seminars & Education IPM Symposium - Foreperson, Parks & Property OPA - Summer Operational Forum First Responder Training - 1 staff CPR/First Aid - 2 staff Sports TurF Association--(Foreperson, Parks & Property) Other Parks & Property Related Seminars & Tradeshows Total 2132.2340.0000 Seminars 8� Education 2132.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 500 75 200 100 70 175 500 1,620 4,958 insured and higher replacement costs. Total 2132.2370.0000 Insurance Premium 4,958 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance �:, � i ��¢ 200 ��� �� �� ����� 2011 Approved Final Background information 2132 Property Maintenance Receptions/Business Meetings Totai 2132.2394.0000 Recpt, Prom 8� Sp Events 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription Total 2132.2399.0000 Outside Agency Services 2132.2437.0000 Tree Maintenance Tree maintenance on City property Total 2132.2437.0000 Tree Maintenance 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting 2132.2457.0000 Run Date: 20/04l11 1:16 PM 2011 BUDGET 500 700 6,000 6,000 75,000 75,000 20,000 Total 2132.2438.0000 Lighting Repair 8� Maint. 20,000 Vehicle-Repair & Maintena Repairs and maintenance of vehicles Total 2132.2457.0000 Vehicle-Repair 8� Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment 2132.2482.00OQ 4,000 4,000 15,000 Total 2132.2478.0000 Misc.Equipment Repairs & 15,000 Grounds Upkeep Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Senior Snow Removal for 2011 Property Line Fence Repairs Total 2132.2482.0000 Grounds Upkeep 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental Pick-up Truck for "Eyes on the StreeY' program Rental of dozer to maintain City pit Total 2132.2678.0000 Misc Equipment Rentals 2132.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. 2132.5902.0000 2132.5978.0000 Misc. Equipment Misc. Equipment One - 25000 watt Honda generator Two - STIHL HT 1010 Pole Pruners Total 2132.5900.0000 Gas, Oil, Tires Etc. �...� ;__ _ � ��� 20,000 75,000 30,000 125,000 20,000 7,000 10,000 37,000 18,000 18,000 0 3,600 4,000 ���� �� �� ��i 2011 Approved Final Background Information 2132 Property Maintenance Two - STIHL BG KM Vortex Biowers One - Ultra Mount Western Snow Plough (Replacement) 2132.5981.0000 Other Minor Assets Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,000 5,000 Total 2132.5978.0000 Misc. Equipment 14,600 #7 Cemetery - removal of tombstones as required. Construct new foundations. Reset monuments as per Cemetery Act Total Expenses Total Revenues Net Expenses 50,000 Total 2132.5981.0000 Other Minor Assets 50,000 � �F ' v .4e.'v� "m''? 742,464 0 742,464 ���� �� ��������� 2011 Current Budget Approved Finai Operations Centre-Municipal Garage Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °fo CHGE. ACTUALS BUDGET ZO'[1 2010 ; EXPENDITURES Salaries & Wages 502,658 , 563,698 535,233 67,280 602,�13 1257°10 Overtime 16,887 12,089 10,000 0 '1p,�00 O.OR°lo Employer Contributions 110,202 120,879 121,158 15,795 136;953 13.04°l0 ' Uniforms 12,411 14,004 13,000 0 13,OQ0 O.OQ°fo ' Travel 10 186 500 0 50(} Q.DO% ' Freight, Express & Cartage 668 587 600 0 600 0.0�°!0 ' Environmental Charges 315 311 0 0 0 0.00°!a r Cellular Phones 634 745 1,000 0 1,000 0.00°fo s Telephones 10,026 20,082 10,041 (2,685) 7,356 (26.74°l0}, Subscription & Publications 192 204 200 0 200 0.04°fo ` Seminars & Education 681 621 1,000 1,500 2,500 15�.00°!0 ' Insurance Premium 14,617 17,017 17,324 1,559 18,883 9.00% Consulting & Professional 10,851 8,128 10,000 0 1t},�00 O.d4°!a` Recpt, Prom & Sp Events 0 217 400 0 40Q 0.00°l0 ' Memberships 510 420 820 0 82Q 0.00°to ' Outside Agency Serv 1,400 1,467 1,400 0 1,44� 0.00°l0 ' Build Repairs & Mtce 83,552 126,959 107,600 (35,000) 72;6a0 ,; (32.53°fo) Veh - Repairs & Maintenance 4,917 9,353 8,000 500 8,500 6.25°l0 Misc Equip Repairs 10,205 13,244 10,000 0 1{1,0�0 0.00°l0 : Rental Misc Equip 65 160 2,000 2,000 4,000 ' 100.Q0°!o Stationery & Office Supplies 1,711 7,312 5,500 (5,500) 0 (100.00%}; Forms 2,619 5,196 3,500 2,500 6>U00 71.43a10 i Utilities - Gas 23,898 16,043 25,100 (2,260) 22,840 (9.00°l0}; Utilities - Hydro 71,718 77,860 72,440 5,100 77,54Q 7.Q4% Utilities - Oil 2,136 2,271 4,200 0 4,2d0 0.40°l0 Gas, Oil Tires . 4,756 5,153 5,000 1,500 6,v�Q 30.0�% Supplies & Tools 2,491 2,441 5,000 9,000 14,QOd 180.0[1°l0 Shop Supplies 29,364 37,499 30,000 0 30,�00 d.�0°fo Misc. Equipment 0 0 0 5,000 5;00� Q.QO% Total EXPENDITURES 919,494 1,064,146 1,001,016 66,289 '1,067,305 6.62%' REVENUES Misc. Revenue 0 0 0 0 0 U.QQQ/o Vending Machines (420) (449) (600) 0 (600} , 4.00°fo : Other Misc Revenue (80,074) (79,436) (71,210) 0 (7'1,210} D.00% Netted Revenue (394,957) (469,995) (368,350) 0 ', (368,350) , 0.00% r Total REVENUES (475,451) (549,880) (440,160) 0 , (440,160) O.QO°lo' Net 444,043 514,266 560,856 66,289 ; 627,145 11.82°l0 �:��� 1 Approved Final Background Information 2315 Operations Centre-Municipal Garage EXPENDITURES 2315.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of one position from cost centre 2290 - Mun Prop Eng Admin Transfer of one position to costs centre 2500 - Facilities Admin Run Date: 20/04/11 1:16 PM 2011 BUDGET 540,054 84,003 (21, 544) Total 2315.1100.0000 Salaries 8� Wages 602,513 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in Total 2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as denta� and optical Transfer of benefits of one position from cost centre 2290 - Mun Prop Eng Admin Transfer of benefits of one position to 2500 - Facilities Admin 2315.1900.0000 Uniforms 10,000 10.000 127,751 19,418 (10,216) Total 2315.1400.0000 Employer Contributions 136,953 As per the Collective Agreement -(Includes Tool Allowance) Total 2315.1900.0000 Uniforms 2315.2110.0000 Travel Parking & mileage Total 2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage To pay for shipment of Auto repair parts 2315.2131.0000 13,000 13,000 500 500 600 Total 2315.2122.0000 Freight,Express & Cartage 600 Cellular Phones Cellular Phone Charges 2315.2140.0000 Telephones 1,000 Total 2315.2131.0000 Cellular Phones 1,000 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's 2315.2340.0000 7,356 Total 2315.2140.0000 Telephones 7,356 200 Total 2315.2220.0000 Subscriptions & Publicati 200 Seminars & Education .�,.;�z � �� �. = ,� ,� �, 1 Approved Final Background Information 2315 Operations Centre-Municipal Garage Courses and training programs for mechanics (Health & Safety) First Responder Training - 2 staff CPR/First Aid - 7 staff Supervisors Training - Foreperson, Garage Total 2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs for insured assets. Total 2315.2370.0000 Insurance Premium 2315.2392.0000 Consulting & Professional Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 200 300 500 2,500 18,883 18, 883 Soil Contamination Monitoring 10,000 Total 2315.2392.0000 Consulting � Professional 10,000 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings 2315.2395.0000 Memberships License Renewals (6 x $120) CVOR Renewal 2315.2399.0000 Total 2315.2394.0000 Recpt, Prom 8� Sp Events Total 2315.2395.0000 Memberships Outside Agency Services Base hospital support defibrillation program Total 2315.2399.0000 Outside Agency Services 23152435.0000 Building Repairs & Mainte Door maintenance contract Furnace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling/hazardous waste =��.�3 � ;� ��� 200 200 400 720 100 820 1,400 1.400 4,800 5,500 6,900 1,500 3,700 4,800 4,700 5,600 6,500 7,900 ���� �� i������� 2011 Approved Final Background Information 2315 Operations Centre-Municipal Garage Rental of water coolers Disposal of Waste Anti-freeze Defibrillator monitoring program Roof Repairs Two - Parks Shop ceiling mounted shop fans Total 2315.2435.0000 Building Repairs & Mainte 2315.2457.0000 Vehicle-Repair & Maintena Repair & maintenance of service vehicles 2315.2478.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,900 2,600 200 12,000 3,000 72.600 8,500 Total 2315.2457.0000 Vehicle-Repair & Maintena 8,500 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. 2315.2678.0000 10,000 Total 2315.2478.0000 Misc.Equipment Repairs & 10,000 Misc Equipment Rentals For rental of tools or equipment for specific jobs Total 2315.2678.0000 Misc Equipment Rentals 2315.5300.0000 Stationery & Office Suppl General office supplies General office supplies - transferred to cost centre 2500. Total 2315.5300.0000 Stationery 8� Office Suppl 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement (increase from $3,500, more vehicles require book) Total 2315.5302.0000 Forms 2315.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage, and decrease of natural gas prices Total 2315.5520.0000 Utilities - Gas 2315.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals 2315.5540.0000 Utilities - Oil Municipal Garage--Anticipated usage 2315.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. Total 2315.5530.0000 Utilities - Hydro Total 2315.5540.0000 Utilities - Oil Total 2315.5900.0000 Gas, Oil, Tires Etc. �:� °� TM� 4,000 4,000 5,500 (5,500) 6,000 6,000 22,840 22,840 77,540 77.540 4,200 4,200 6,500 6,500 1 Approved Final Background Information 2315 Operations Centre-Municipal Garage 2315.5902.0000 Misc. Equipment To cover supplies purchased throughout the year. Tooi upgrades/replacement Total 2315.5902.0000 Misc. Equipment 2315.5903.0000 Shop Supplies To purchase nuts, bolts, etc. -(Inventory increase to reduce replenish calls) 2315.5978.0000 Misc. Equipment Software Renewal (diagnostics) Total Expenses REVENUES 2315.9000.0000 2315.9916.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,000 10,000 14,000 30,000 Total 2315.5903.0000 Shop Supplies 30,000 5,000 Total 2315.5978.0000 Misc. Equipment 5,000 Emission Tests Recovery Vending Machines Works Centre -- vending machines 2315.9954.0000 Services Charges Storage Charges 2315:9990.0000 Netted Revenue Other Revenue Total 2315.9916.0000 Vending Machines Total 2315.9954.0000 Netted Revenue Recovery of costs from Durham Region Transit Total Revenues Net Expenses Total 2315.9990.0000 Other Revenue �� � �. � �. 1,067,305 0 (600) (600) (193,000) (175,350) (368,350) (71,210) (71,210) (440,160) 627,145 �i�� �� ���k������ 2011 Current Budget Approved Final Roads Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET % CMGE. ACTUALS BUDGET 201'l ' 2010 ' EXPENDITURES Salaries & Wages 1,837,108 2,088,059 1,998,106 143,566 , 2,141,672 7.19°l0 Overtime 149,591 104,903 195,000 0 195,(3�Q Q.QO°fo Employer Contributions 403,000 457,474 439,743 50,620 490,363 11.51°!0 ' Uniforms 22,073 23,899 22,500 2,500 25,aQ0 11.1'i°lo Travel 1,561 500 1,250 0 1,250 OAO°lo Cellular Phones 4,654 3,225 3,250 750 4,t30� 23.f}$°fo Telephones 5,065 4,892 4,529 (23) 4„�06 (0,�'1�����°ln} Advertising 0 0 0 0 ' Q Q.QO°lo ' Subscription & Publications 1,062 1,194 500 0 50t} 0.00°!0 ' Seminars & Education 11,508 9,522 12,000 (550) 19,4�0 (4.�$°lo} Insurance Premium 59,337 64,824 66,590 5,993 72,583 9.(?0°lo s Ins. Deductible 34,564 27,199 25,000 0 25,Q4Q O.Qa4/o Consulting & Professional 0 8,044 85,000 (4,500) $0,�00 (5.29°l0}' Recpt, Prom & Sp Events 2,017 1,401 1,70Q 0 1,7Q0 Q.OR°lo Memberships 2,214 2,122 2,800 400 3,2Q0 ' 14,29°l0 Photo, Mapping, Printing 0 1,100 0 0 '�I 0 O.flO°/a Outside Agency Serv 0 10,247 20,500 10,000 3Q,500 48.7$°l0 Rpr & Mnt - Winter Control 474,472 336,841 725,000 70,000 795,0(?0 9.66°k Rpr & Mnt - Contract Services 550,545 574,923 570,000 55,000 625,000 9.65°l0 Rpr Main. Maint Mater 611,322 388,536 600,000 (100,000) 500,d00 (16.67°!0) Highway Aids - Repair Maint. 135,138 131,073 140,000 (10,000) 130,400 {7.14%} Build Repairs & Mtce 135,600 135,463 135,450 0 135,45Q O.QO°lo Veh - Repairs & Maintenance 225,500 222,465 225,000 0 22�,�QD Q.�O°lo : Misc Equip Repairs 122,209 136,690 130,000 0 130,f100 O.flO% ' Rental Misc Equip 106,340 27,530 30,000 0 3(3,U(30 0.�0°1a SmaII Tools 7,366 5,308 6,000 0 6,000 OA6% Gas, Oil Tires 204,364 216,519 290,000 (44,500) 245,500 ;{15.34°fo};; Supplies & Tools 3,316 5,426 4,200 (4,200) 0 (100.�0°/a}' Misc. Equipment 0 D 0 8,600 8,600 R.00°l0 Total EXPENDITURES 5,109,926 4,989,379 5,734,118 183,656 5,917,774 3.2Q% : REVENUES Sale of Services - Public Works 0 0 0 (25,000) (25,ODf}} Q.OQ°lo Ont. Specific Grants 0 0 0 0 0 0.00°l0 Trans. from Continuing Studies Re 0 0 0 (75,000) (75,04Qj fl.00°l0 Misc. Roads Cap. Constr. 0 0 0 0 ' Q 0.00°l0 Other Misc Revenue (45,200) (45,499) (45,000) 0 (45,OQ0} Q.UQ°lo Total REVENUES (45,200) (45,499) (45,000) (100,000) , (145,000) ' 222.22°l0 .'aa. � 'fu. 5 R YR�' rim �w � �;��� �� ������s��� 2011 Current Budget Approved Final Roads Run Date: 20/04/11 1:21 PM a,��: �. r � 2320 Roads EXPENDITURES 2320.1100.0000 ���� �� �� �����. 2011 Approved Final Background information Salaries & Wages Base Salaries & Wages Transfer of one position from cost centre 2290 - Engineering Services Admin Two Relief Maintenance Workers required for medical accommodations Total 2320.1100.0000 Salaries 8� Wages 2320.1200.0000 Overtime Primarily relates to winter ploughing, salting and sanding, special events, emergency call ins, contract supervision/inspection: Winter Control and road patrols Special Events Emergency Call-in Contract Supervision & Misc. Overtime-Streetlight Inspection 2320.1400.0000 Empioyer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 2,015,918 75,754 50,000 2,141,672 0 160,000 20,000 10,000 5,000 Total 2320.1200.0000 Overtime 195,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. Transfer of funds from cost centre 2290 - Engineering Services Admin Benefits costs associated with Two Relief Maintenance Workers 2320.1900.0000 Uniforms 461,979 18,384 10,000 Total 2320.1400.0000 Employer Contributions 490,363 As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gloves, ear protection, safety glasses, hard hat liners, small safety kits, personal protective equipment) Total 2320.1900.0000 Uniforms 2320.2110.0000 Travel Parking & mileage Total 2320.2110.0000 Travel 2320.2131.0000 Cellular Phones Cellular Phone Charges and Blackberry Charges Pager Charges (Winter Control) 2320.2140.0000 Telephones 25,000 25,000 1,250 1,250 2,400 1,600 Total 2320.2131.0000 Cellular Phones 4,000 ___ �, � � � ±' ���� �� �� ����� 2011 Approved Final Background Information 2320 Roads This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2320.2220.0000 Subscriptions & Publicati Run Date: 20/04/11 1:16 PM 2011 BUDGET 4,506 Total 2320.2140.0000 Telephones 4,506 Allowance for standards, regulations and legislation, reference materials 500 Total 2320.2220.0000 Subscriptions 8� Publicati 500 2320.2340.0000 Seminars & Education First Responder Training - 3 staff CPR & First Aid Training - 30 staff T. J. Mahoney Road School - 2 staff - C.S. Anderson Road School - 4 staff - Supervisor Training Book 7 Supervisor Training - 3 staff Business related workshops & seminars Municipal Roads Technologies Workshop Total 2320.2340.0000 Seminars 8� Education 2320.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. 2320.2371.0000 Insurance Deductible 300 1,000 2,000 4,000 2,000 600 1, 000 550 11,450 72,583 Total 2320.2370.0000 Insurance Premium 72,583 Insurance Deductible Total 2320.2371.0000 Insurance Deductible 2320.2392.0000 Consulting & Professional Bridge Inspections (Whitevale Bridge) Bridge and Structure Needs Analysis Roads Needs Study (5 year update) Funded from Cont. Studies Reserve 2320.2394.0000 Meal Allowance 25,000 25,000 4,000 1,500 75,000 Total 2320.2392.0000 Consulting 8 Professional 80,500 Recpt,Prom.&Sp.Ev.,Gen Receptions /Business meetings 2320.2395.0000 Memberships 1,200 500 Totat 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen 1,700 :� � ��� ��� �� ��� .���� 2011 Approved Finai Background Information 2320 Roads Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Coordinator, Infrastructure Contracts/Inspector, Municipal Infrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Foreperson, Lead Hand) Total 2320.2395.0000 Memberships 2320.2396.0000 Photo,Mapping,Printing 2320.2399.0000 Outside Agency Services Pelmorex - Weather Network Internet-Based GPS/AVL Subscription 2320.2408.0001 Winter Sand Winter Salt Total 2320.2399.0000 Outside Agency Services Rpr & Mnt-Winter Control Snow Removal (Cul-de-sacs and bridges) 2320.2408.0002 Run Date: 20/04/11 1:16 PM 2011 BUDGET 400 2,000 800 3,200 0 500 30,000 30,500 55,000 700,000 40,000 Total 2320.2408.OQ01 Rpr 8� Mnt-Winter Control 795,�0� Rpr & Mnt-Contract Serv Liquid Magnesium Contract and Flake Calcium purchase (dust control) Curb Cutting Contract (primarily offset by revenue) Catchbasin Cleaning Contract Storm Septor Manhole Cleaning Contract Storm Sewer Repairs - increase 25,000 Sewer Flushing and Inspection Program Tree Maintenance within road allowances - increase 20,000 Spill Responses & Clean-up - increase 25,000 Asphalt and concrete repair program - increase 20,000 Ditching Contract Line Painting & Street Print Contract 2320.2408.0003 115,000 12,000 50,000 8,000 50,000 45,000 100,000 50,000 120,000 50,000 25,000 Total 2320.2408.0002 Rpr 8� Mnt-Contract Serv 625,000 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates Asphalt Topsoil and Sod (ditches and boulevards) Hydroseeding Culverts (Partially offset by Revenue) -� � rs: x�� � �n 375,000 90,000 25,000 40,000 �°�� � ��::.���� 2011 Approved Final Background Information 2320 Roads Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (incl. illegal dumping & miscellaneous items) Sidewalk and curb repair materials Run Date: 20/04/11 1:16 PM 2011 BUDGET 5,000 15,000 10,000 40,000 General Reduction (100,000) Total 2320.2408.0003 Rpr & Mnt-Maint Materials 500,000 2320.2409.0000 Highway Aids-Repair & Mai CN/CP Raiiroad Signal Charges Tr�ffic Signals, Fla�hing �ignals, P�d�strian �rQ��QV�r�, IP� Misc. signs incl. hardware & posts Total 2320.2409.0000 Highway Aids-Repair & Mai 2324.2435.0000 Building Repairs & Mainte Share of Overhead for Municipal Garage ( Includes Cross Charge ) 232Q.2457.0000 40,000 Fi0,Ofl0 30,000 130.000 135,450 Total 2320.2435.0000 Building Repairs 8 Mainte 135,450 Vehicle-Repair & Maintena Repair and maintenance of (20) Roads Section Licensed vehicles Total 2320.2457.0000 Vehicle-Repair 8� Maintena 2320.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2320.2478.0000 Misc.Equipment Repairs 8� 2320.2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Winter Control, road/sidewalk repairs) Total 2320.2678.0000 Misc Equipment Rentals 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools - 2320.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. Reduction based on prior year's actuals and anticipated fuel price for this year. 2320.5902.0000 2320.5978.0000 Misc. Equipment Misc. Equipment One - 2500 watt generator Total 2320.5900.0000 Gas, Oil, Tires Etc. �,.� �_-;, G F- g �' i. s.A' r 3..+' 225,000 225.000 130,000 130,000 30,000 30,000 6,000 6,000 285,500 (40,000) 245,500 0 3,600 ���� �� �������� 2011 Approved Final Background Information 2320 Roads One - snow plough (replacement) Total Expenses REVENUES 1430.2320.0000 Sales of Services Run Date: 20I04/11 1:16 PM 2011 BUDGET 5,000 Total 2320.5978.0000 Misc. Equipment 8,600 Miscellaneous charges - Road Occupancy Permits 1911.2320.0000 5,917,774 (25,000) Total 1430.2320.0000 Sales of Services (25,000) Trsf fm Roads (Continuing Studies Res) Funding from Cont. Studies Reserve - Road Needs Study - Transfer from 2290 2320.9990.0000 (75,000) Total 1911.2320.0000 Trsf fm Roads (Continuing Studies Res) (75,000) Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total Revenues Net Expenses Total 2320.9990.0000 Other Revenue � �� � .�. (45,000) (45,000) (145,000) 5,772,774 �;�<� ��� €������°���� 2011 Current Budget Approved Final Sidewalks Run Date: 20/04/11 1:21 PM y��.� - ;� ,�- � 2323 Sidewalks EXPENDITURES 2323.5981.0000 �`w�� �� �� ��-� . 2011 Approved Final Background Information Other Minor Assets St. Monica School/Richardson Street Walkway Sidewalk Installation/Replacement - miscellaneous locations Totai Expenses Totial Revenues Net Expenses Total 2323.5981.0000 Other Minor Assets �; � :�. � � Run Date: 20/04/11 1:16 PM 2011 BUDGET 5,000 20,000 25,000 25,000 � 25,000 ���� �� ������°���� 2011 Current Budget Approved Final Street Lights Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET °to CHGE. ' ACTUALS BUDGET 2d11 2010- EXPENDITURES Misc Equip Repairs 367,776 307,562 312,000 13,000 325,Q00 4.17°10 Rental Misc Equip 0 0 0 0 0 0.00°fo Utilities - Hydro 551,022 530,405 501,000 0 50'f,QOQ �.�0°!0 : Other Minor Fixed Assets 0 0 0 25,000 25,OQ0 O.OQ°fo' Total EXPENDITURES 918,798 837,967 813,000 38,000 $51,Q00 4.67°l0 REVENUES Transferfrom Reserve Fund 0 0 0 (10,000) (1Q,Ofl0} ' 0.t}0°10 Totai REVENUES 0 0 0 (10,000) (10;OOQ} 0.00°/a r Net 918,798 837,967 813,000 28,000 i 841,000 3.44% a�i .!i 3) l�;> v4 ��� �� �� ���� 2011 Approved Final Background Information 2325 Street Lights EXPENDITURES 2325.2478.0000 Misc.Equipment Repairs & Monthly repairs on existing streetlights by contractor, including labour, vehicle, material costs for replacements and U/G cable repairs. 2325.5530.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 325,000 Total 2325.2478.0000 Misc.Equipment Repairs 8� 325,000 Utilities - Hydro The City has joined the municipal electrical buying group (LAS) resulting in the City paying less for hydro. Total 2325.5530.0000 Utilities - Hydro 2325.5981.0000 Other Minor Assets Streetlight Installations - miscellaneous locations Conversion to LED Pilot Project - location to be determined Federal Gas Tax. Total Expenses REVENUES 1920.2325.00Od Trsf. from RF - FGT Funded100% by 501,000 501,000 15,000 10,000 Total 2325.5981.0000 Other Minor Assets 25,000 Federal Gas Tax Funding for LED pilot project. Total Revenues Net Expenses 851,000 (10,000) Total 1920.2325.0000 Trsf. from RF - FGT (10,000) ;s �- � �� (10,000) 841,000 ��t� �f ��s.��r��� 2011 Current Budget Approved Final Don Beer Arena Run Date: 201Q41t9 4:24 Pi�t 2009 2010 2010 ACTUALS YTD APPROVED INCJDEC. B[lD�aET `Ola CliGE. ACTUALS BUDGET ' 20'41 ' 20'tQ ` EXPEND4TURES Salaries & Wages 547,060 466,055 467,339 (7,771) 4a9;558 ('t.66%} Overtime 17,809 18,411 20,000 0 2���00 Q.�Q°la " Empioyer Contributions 120,573 111,203 119,992 3,930 123,922 3.28% Uniforms 5,099 2,610 4,500 0 4�50fl a.aQ% Travel 0 100 200 0 200 �.DO°l4 Cellular Phones 2,351 2,583 1,000 1,800 Z,$i34 1$O.t?0% Telephones 5,923 5,801 6,124 239 6,363 3.90°fo' . __ - __ _ __ - _ - �� �eminar� c� �du�c�tl4n 1,6fi9 2.379 1,2U(l Z,000 3,,24� 168.�7�i., ` �nstzrarcce Prer�iurn 17,778 20,084 - 19,702 1,773 21,475 9.£�£3afo 3sss. �3er}�scfsbie 0 0 2,000 0 Z�£34{3 f}.£f£f°lQ ` Recpt, Pram & Sp Evenis 0 0 0 0 4 {3.£3{3°f Memberships 950 910 800 0 $flE} f�.£#�°!o Outside Agency Serv 1,400 1,442 1,400 0 1;4(30 0.�0°/u ` 8u's►d Repa"srs & Mtce 61,457 53,489 52,000 48,880 1fl0;88a 94.{?0°fo Misc E4uip Repairs 52,420 45,673 49,500 3,000 52,540 6.f16% ` Renta{ Misc Equip 0 17 500 0 5Q0 Q.00°�0 Land Rentais 3,250 3,250 8,100 0 $,10fl 0_00°l0 ` Stationery & Office Supplies 376 262 500 0 5Q(} Q.t10% Forms 0 0 300 0 300 Q.QO% ' Utilities - Water 22,191 21,156 24,070 (1,856) 22,214 (7.71°l0} Utilities - Gas 34,328 35,430 36,000 0 36,(}{�0 0.40°fo `. Utilities - Hydro 165,589 147,281 167,250 0 967;25f� 0.C}Q°lo Gas, Oil Tires 0 0 0 0 0 Q.�O°la ` Supplies & Tools 909 778 1,000 2,750 3,750 275.00°fo Other Minor Fixed Assets 0 0 0 0 d p.4Q°!o ' Total EXPENDITURES 1,061,152 938,914 983,477 54,745 'l,Q38;222 5.57°l0 REVENUES Snack Bar (8,000) (7,142) (8,000) 0 (8,000} OAO°la Vending Machines (6,429) (4,859) (7,000) 0 (7,000) 0_00°l0 ` Rentals (2,800) (2,572) (2,500) 0 (2,500) 0.0�°!0 Admissions - Skating (2,552) (2,241) (3,000) 0 (3;4�0} ' O.OD°lo Rentals - Ice Surface (987,020) (787,442) (1,000,000) 188,000 '' (812,000) ('k8.80°l0) Rentals - Halls (13,674) (3,702) (15,000) 7,000 (8,OOQ} (46.6?%)', Other Misc Revenue (23,519) (18,936) (25,000) 0 (25,000) a.00°l0 " Total REVENUES (1,043,994) (826,894) (1,060,500) 195,000 ; (865�50Q) (1$.39%); Net 17,158 112,020 (77,023) 249,745 172,722 (324.25%} � �:.��� � �� F ��� �� ��������x 2011 Approved Final Background Information 2715 Don Beer Arena EXPENDITURES 2715.1100.4000 Salaries & Wages Base Salaries & Wages Reduce 48 hrs Term x$15.55 for 16 weeks= $11,942.40 2715.1200.0000 Overtime Run Date: 20l04/11 1:16 PM 2011 BUDGET 471,510 (11,942) Total 2715.1100.0000 Salaries 8� Wages 459,568 To meet service level / workload commitments Total 2715.1200.0000 Overtime 2715.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., Ei., EHT., ) and employer provided benefits such as dental and optical Reduction of benefits due to reduce of 48hrs Term 2715.1900.0000 Uniforms As per the Coliective Agreement 2715.2110.0000 Travel Parking & mileage 2715.2131.0000 Cellular Phones Cellular Phone Charges 2715.2140.0000 Telephones Total 2715.1400.0000 Employer Contributions 2o,oao 20,000 125,032 (1,110) 123,922 4,500 Total 2715.1900.0000 Uniforms 4,500 Total 2715.2110.0000 Travel Total 2715.2131.0000 Cellular Phones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2715.2340.0000 Seminars & Education To cover cost of Refrigeration Certificate Defibriilator Training & Recertification O.R.F.A. - Ice Maintenance & Equip. Operation 2715.2370.0000 200 200 2,800 2,800 6,363 Tota12715.2140.0000 Telephones 6,363 600 600 2,000 Total 2715.2340.0000 Seminars 8� Education 3,200 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. e� i'� �j i 21,475 �� ��� �� ������� 2011 Approved Finai Background Information 2715 Don Beer Arena 2715.2371.0000 Insurance Deductible Insurance Deductibie 2715.2395.0000 Memberships Run Date: 20/04/11 1:16 PM ����1 BUDGET Total 2715.2370.0000 Insurance Premium 21,475 Total 2715.2371.0000 Insurance Deductible Memberships and other related Associations Total 2715.2395.0000 Memberships 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2715.2399.0000 Outside Agency Services 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting Caretaking supplies General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs Parking lot maintenance Defibrillator Monitoring Contract Replace rink 3 bulbs Parking Lot Line Painting Replacement of dasher board, kickboard, stay white, tempered glass Replace 3 Electrical Breaker Panels & 1 660V fuse panel Total 2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc.Equipment Repairs & Refrigeration repairs maintenance and dehumidifiers (contract) Overhaul Compressor (1) Fan and motor repairs, supplies and accessories Etectrical and Plumbing repairs Ice Resurfacer maintenance (Increase due to not replacing until 2012) Misc. small equipment repairs 2,000 2,000 800 800 1,400 1.400 10,500 13,700 15,000 6,000 3,750 750 1,000 180 2,500 4,000 3,500 40,000 11 ::1 20,000 10,000 4,000 4,000 10,000 1,500 Goal Frames & Mesh 3,000 Total 2715.2478.0000 Misc.Equipment Repairs & 52,500 2715.2678.0000 Misc Equipment Rentals �.�� � x� � 9', 1 Approved Final Background Information 2715 Don Beer Arena Rental of tools for specific jobs--Man Lift Total 2715.2678.0000 Misc Equipment Rentals 2715.2682.0000 Land Rentais Parking lot lease with OPG/Hydro One. 2715.5300.0000 Stationery & Office Suppl General office supplies 2715.5302.0000 Forms Run Date: 20l04/11 1:16 PM 2011 BUDGET 500 500 8,100 Total 2715.2682.0000 Land Rentals 8,100 Total 2715.5300.0000 Stationery 8� Office Suppl Printing of facility permits and receipt form Total 2715.5302.0000 Forms 2715.5510.0000 Utilities - Water Budget based on Regional rates and "year-to-date" actuals Total 2715.5510.0000 Utitities - Water 2715.5520.0000 Utilities - Gas Based on 2010 estimated actuals and usage 2715.5530.0000 Utilities - Hydro 500 500 300 300 22,214 22,214 36,000 Total 2715.5520.0000 Utilities - Gas 36,000 Budgeted figure based on "year-to-date" actuals Total 2715.5530.0000 Utilities - Hydro 2715.5902.0000 Misc. Equipment First Aid Supplies (replacement) Small tools, etc. (replacement) Defibrillator (Replacement) Total 2715.5902.0000 Misc. Equipment 2715.5981.0000 Other Minor Assets Repair Flashing Rink 1 Deferred to 2012 Total 2715.5981.0000 Other Minor Assets Total Expenses REVENUES 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snack Bar 4� �::-� _ .� LIFF .�5 167,250 167.250 500 500 2,750 3.750 25,000 (25,000) 0 1,038,222 (8,000) : �1� 1 Approved Final Background Information 2715 Don Beer Arena 2715.9916.0000 Vending Machines Don Beer vending machines Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals to piay shinny hockey - daytime 2715.9930.0000 Yearly contract 2715.9931.0000 Total 2715.9922.0000 Admissions - Pleasure Ska Rentals - User Fees Total 2715.9930.0000 Rentals - User Fees Rentals - Ice Surface Based on rental fee average of $148/hour Reduced due to Rink 1 closed for 16 weeks 2715.9935.0000 Rentals - Halls Various Hall rentals, activities Reduced due to renovations 2715.9990.0000 Other Revenue Miscellaneous sources Total Revenues Net Expenses Total 2715.9931.0000 Rentals - Ice Surtace Total 2715.9935.0000 Rentals - Halls Total 2715.9990.0000 Other Revenue =� � �` s Run Date: 20/04/11 1:16 PM 2011 BUDGET (7,000) (7,000) (3,000) (3,000) (2,500) (2,500) (1,000,000) ' :: 111 (812,000) (15,000) 7,000 : �11 (25,000) (25,000) (865,500) 172,722 ���� �� �����r���� 2011 Current Budget Approved Final Parks Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. 'BtfQGET °fo CHGE. ': ACTUALS BUDGET ` 2011 2010 ' EXPENDITURES Salaries & Wages 1,413,952 1,475,954 1,534,822 110,745 1,645,56T 7.22°fa : Overtime 53,636 37,013 70,000 (20,000) a0,00p {28.57%} Employer Contributions 261,951 268,114 289,412 36,192 325,604 12.a1°/a ' Uniforms 19,941 14,819 20,000 0 20,0(�0 0.00% Travel 497 387 500 0 5d0 0_OQ% Cellular Phones 2,659 1,837 2,500 0 2,50� 0.00°l0 - Telephones 4,651 4,404 4,101 (500) 3,6Q1 '(12.'!9°fo) Seminars & Education 6,916 5,549 5,700 (1,020) 4,680 `(17.89%} Insurance Premium 65,108 64,776 65,671 5,910 71,581 9.Q0°fo ` Ins. Deductible 2,855 3,730 12,000 0 12;da0 OAO°ln ' Consulting & Professional 63,884 14,880 46,000 (20,000) 26;QOQ (43.48%} Recpt, Prom & Sp Events 0 641 1,100 0 1,100 O.QO°/a Memberships 827 • 983 1,825 300 2,125 16.44% Photo, Mapping, Printing Q 0 200 0 2a0 0.00% = Outside Agency Serv 0 50� 10,000 50,000 60;OQ0 500.OU%'' Parks Repairs & Maintenance 75,177 50,696 70,000 38,000 1D8,OOQ 54.29°!0 ' Build Repairs & Mtce 58,359 62,512 62,000 10,900 72,90Q 17.5$°l0 Veh - Repairs & Maintenance 64,300 86,828 60,000 10,000 70,(}(l0 16.67°10 i Misc Equip Repairs 164,775 183,167 125,000 5,000 130,Od0 4.QQ°lo Grounds Upkeep 197,565 179,787 214,500 19,000 233,500 8.$6%' Building Rentals 20 20 35 49,965 50,OtiQ 142,757.'14% Rentai Misc Equip 36,753 57,262 80,000 9,000 89,000 11.25°fo . Stationery & Office Supplies 1,467 0 0 0 0 Q.f�Q°!a ' Forms 0 0 0 0 ' 0 0.00°fo Program Supplies 27,608 27,617 35,000 10;D00 45,000 28.57°l0' Utilities - Water 22,760 28,576 24,680 4,826 29,506 19.55% ' Utilities - Gas 0 0 0 0 0 0.00°fo Utilities - Nydro 67,669 71,146 68,350 2,650 71,OOQ 3.88°fo < Gas, Oil Tires 125,490 130,626 148,000 0 148;Q00 0.00% Fertilizer, Grass Etc. 65,283 42,980 72,000 10,000 82,000 13.89°fo : Supplies & Tools 30,511 12,364 23,700 (23,700) 0 (100.0�%}` Misc. Equipment 0 0 0 12,600 12,600 0.00°/a Other Minor Fixed Assets 0 0 0 29,000 29,�Q0 O.QO°la Taxes Tenant 260,673 271,618 302,060 18,000 320,060 5.96°fo Total EXPENDITURES 3,095,287 3,098,786 3,349,156 366,868 ' 3,716,02# 10.95°fo ` REVENUES Other Agency Grts (29,860) (31,161) 0 0 0 Q.00%' Trans. from Continuing Studies Re 0 (7,712) (26,000) 0 (26,0�0} 0.00% ..`�� ,�_�„ -'� ���� �� ���N��� ��� 2011 Current Budget Approved Final Parks Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BtiDGET °fo CH"GE. - ACTUALS BUDGET 2011 2010 Rentals (29,509) (28,076) (24,600) 0 {24,64U} 0.{30°/ti ' Other Misc Revenue (28,998) (40,179) (35,000) 0 (3�,ODQ} D.(10°!0 ' Communities in Bloom 0 0 0 0 0 0.00°fo ' Total REVENUES (88,367) (107,128) (85,600) 0 (85,600) 0.00°l0 Net 3,006,920 2,991,658 3,263,556 366,868 � 3,630,424 1124°l0 = ' =?. 1�.9� 2718 Parks EXPENDITURES 2718.1100.0000 ��� �� �� ���� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Transfer of one position from cost centre 2290 - Engineering Services Admin 2718.1200.0000 Overtime Special Events (Includes Canada Day) Emergency Call-in Park Lighting Inspection 2718.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,556,823 �, ; . . Total 2718.1100.0000 Salaries 8� Wages 1,645,567 45,000 2,000 3,000 Total 2718.1200.0000 Overtime 50,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and empioyer provided benefits such as dental and optical Transfer of benefit from cost centre 2290 - Engineering Services Admin 2718.1900.0000 Uniforms 305,554 20,050 Total 2718.1400.0000 Employer Contributions 325,604 As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, boots, ear protection, safety glasses, hard hat liners, small safety kits 2718.2110.0000 Travel Parking & mileage 2718.2131.0000 Cellular Phones Cellular Phone and Blackberry Charges 2718.2140.0000 Telephones Total 2718.1900.0000 Uniforms Total 2718.2110.0000 Travel 20,000 20,000 500 500 2,500 Total 2718.2131.0000 Cellular Phones 2,500 This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2718.2340.0000 Seminars & Education 3,601 Total 2718.2140.0000 Telephones 3,601 CPR & First Aid Training - 8 staff First Responder Training - 6 staff IPM Symposium - Coord, Forestry, Hort,Lead Hand ISAO Conference & Tradeshow - Coord Forestry � �:�F� 280 600 300 700 ��� �� ������� 2011 Approved Final Background Information 2718 Parks OPA Summer Operational Forum - Coord Forestry, Lead Hand OTM Book 7 Training - 8 staff Arboriculture Training - 1 employee Total 2718.2340.0000 Seminars & Education 2718.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2718.2370.0000 Insurance Premium 2718.2371.0000 Insurance Deductible Insurance Deductible Total 2718.2371.0000 Insurance Deductibie 2718.2392.0000 Consulting & Professional Urban Forest Strategy Program (Funded from continuing Studies Res) 2718.2394.0000 Meal Allowance Run Date: 20I04/11 1:16 PM 2011 BUDGET 400 1,400 1,000 � .:1 71,581 71,581 12,000 12,000 26,000 Total 2718.2392.0000 Consulting 8� Professional 26,000 Recpt, Prom & Sp Events Receptions/Business Meetings Total 2718.2394.0000 Recpt, Prom & Sp Events 2718.2395.0000 Memberships International Society of Arboriculture --(Coord. Forestry) Ontario Parks Association--(City Membership) Society of Municipal Arborists--(Coord. Forestry) Sports Turf Association--(Lead Hand, Turf & Hort, Foreperson, Parks} Ontario Turfgrass --(Lead Hand, Turf & Hort, LH Parks & Prop) Total 2718.2395.0000 Memberships 2718.2396.0000 Photo,Mapping,Printing Colour printing of maps Total 2718.2396.0000 Photo,Mapping,Printing 2718.2399.0000 Outside Agency Services Contracted Services - Parks Security Contract (6 Parks) Outside Agency Services (Internet-based GPS/AVL) Total 2718.2399.0000 Outside Agency Services 2718.2429.0000 Parks Repairs & Maintenan � :� .-A '�.F �c._`N, 600 500 1.100 275 1,000 75 475 300 2.125 200 200 50,000 10,000 60.000 ���� � �� ����� 2011 Approved Final Background information 2718 Parks To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) Electric Box Replacement - Claremont Park (basebal�) Kinsmen Park - paint picnic shelter, entire structure, including sandblasting Electrical Service for Rink Lights at Claremont Miflennium Square - Splash Pad re-surfacing - complete repairs to resurfacing Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning suppfies Contracted repairs and maintenance to accessory buildings / clubhouses Share of Overhead for Municipal Garage ( Includes Cross Charge ) Dillingham lease hold improvements Total 2718.2435.0000 Building Repairs & Mainte 2718.2457.0000 Vehicle-Repair & Maintena Repair & Maint of - Parks Section Licensed Vehicles Total 2718.2457.0000 Vehicle-Repair 8� Maintena 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) Total 2718.2478.0000 Misc.Equipment Repairs 8� 2718.2482.0000 Grounds Upkeep Ball Diamonds (infield material & mound clay) Fencing repairs (sports fields, property line) Topsoil and Sod (including top dressing or compost sports fields, hydroseeding Lumber to repair (picnic tables, park benches, bleachers) Maintenance of poles @ Home Place Flowers Shrubs (renovate existing beds) Misc. Supplies Interlock Brick Repairs Signs (replacements) Play Unit Maintenance (equipment & safety surface) Aggregates (pathway repairs) Plumbing maintenance and repairs to irrigation systems ;� �.� Run Date: 20/04/11 1:16 PM 2011 BUDGET 50,000 10,000 13,000 15,000 20,000 108.000 8;000 15,000 39,900 10,000 72,900 70,000 70.000 130,000 130.000 12,000 13,000 25,000 10,000 5,000 17,000 6,000 1,500 5,000 4,000 18,000 5,000 15,000 �i�� �� �� ��°��� 2011 Approved Final Background Information 2718 Parks Paint and parking lot line painting (contract) P Gates and soccer posts Walkway Repairs - concrete & asphalt Trees Total 2718:2482.0000 Grounds Upkeep 2718.2648.0000 Rec. Building Rentals To lease Unit 4- 935 Dillingham Road approximately 4,400 rentable sq. ft., for a one year term commencing January 1, 2011. Budgeted amount lncludes utilities. Total 2718.2648.0000 Rec. Building Rentals 2718.2678.0000 Misc Equipment Rentals Portable Washrooms Vehicles for trim crews, Blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control Truck for Horticulturalist- Stake Truck $1500 per mo. for 6 mos (NEW) Memorial trees and benches (mostly offset by fees) 2718.5300.0000 2718.5320.0000 Pickering Blooms Total 2718.2678.0000 Misc Equipment Rentals Stationery & Office Suppl Program Supplies Supplies, Materials and Rentals for City Events Total 2718.5320.0000 Program Supplies 2718.5510.0000 Utitities - Water Budget based on Regional rates and "year-to-date" actuals Total 2718.5510.0000 Utilities - Water 2718.5530.0000 Utilities - Hydro Budgeted figure based on "year-to-date" actuals Total 2718.5530.0000 Utilities - Hydro 2718.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires etc. Total 2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Fertilizer,Grass Seed,Wee Organic/natural fertilizer - 3 Fert. per year due to pesticide ban Seed - 2 applications per year � �"si Run Date: 20/04/11 1:16 PM 2011 BUDGET 12,000 10,000 25,000 50,000 233,500 50,000 50,000 22,000 41,000 2,000 5,000 9,000 10,000 89.000 0 25,000 20,000 45,000 29,506 29,506 71,000 71,000 148,000 148.000 56,000 20,000 ���� �� ' �������� 2011 Approved Final Background Information 2718 Parks Miscellaneous (Alternatives to pesticides) weed control 2718.5902.0000 2718.5978.0000 Total 2718.5901.0000 Fertilizer,Grass Seed,Wee Misc. Equipment Misc. Equipment Twelve - STIHL FS 100 100 RX loop handle grass trimmers One - 2500 watt Honda generator Four - STIHL BG 86 hand held Blowers Two - STIHL KM Kombi systems KM 110 Total 2718.5978.0000 Misc. Equipment 2718.5981.0000 Other Minor Assets Purchase 30 Baseball Equipment Bunkers - replace steel bunkers at all diamonds with plastic containers to remove safety concerns Seven garbage/recycle receptacles - five for Esplanade Park, two for inside the artificial turf field and at the player benches. City currently uses black & blue metal barrels in these locations. Esplanade Park is a high profile area. 2718.8960.0000 Taxes - Tenant Run Date: 20/04/11 1:16 PM 2011 BUDGET 6,000 82,000 0 5,000 3,600 2,000 2,000 12.600 15,000 14,000 Total 2718.5981.0000 Other Minor Assets 29,000 Conservation Authority Frenchman's Bay Ratepayers Ontario Power Generation / Ontario Realty Corporation - Greenspace Licenses Rosebank Reservoir West Duffin Creek Trail /Ontario Realty Corp Total 2718.8960.0000 Taxes - Tenant Total Expenses REVENUES 1911.2718.0000 Trsf frm Res - Parks Funding From Continuous Studies Res - Urban Forest Strategy Program 2718.9930.0000� Parks Permits Rentals - User Fees Sports Camps/Tournaments Hydro Costs Tennis Courts 5,690 4,690 290,000 17,100 2,580 320,060 3,716,024 (26,000) Total 1911.2718.0000 Trsf frm Res - Parks (26,000) Total 2718.9930.0000 Rentals - User Fees .� �_ ii� �i V' (22,000) (1,500) (1,100) (24,600) 2718 Parks 2718.9990.0000 1 Approved Final Background Information PARKS-Misc Revenue Region of Durham Boulevard Maintenance Memorial tress and benches Total Revenues Net Expenses Total 2718.9990.0000 PARKS-Misc Revenue � ,�� ��� Run Date: 20/04/11 1:16 PM 2011 BUDGET (30,000) (5,000) (35,000) (85,600) 3,630,424 ���� �� ���.,��.����;� 2011 Current Budget Approved Finai Recreation Complex - Arenas Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. '$UDGET % CHGE. ACTUALS BUDGET 201't ' ' 2010 EXPENDITURES Salaries & Wages 380,548 388,666 338,597 3,027 34'l,624 Q.89°la Overtime 18,080 19,263 16,000 0 16,D00 O.�Q°lo Employer Contributions 78,976 80,203 81,542 4,397 85,939 5.�9°to ` Uniforms 5,165 4,359 2,500 0 2,500 OAQ°l ; Cellular Phones 978 820 1,300 (300) 1,QOU ', (23.C38°fo}'r Telephones 2,715 2,619 2,483 (292) 2,'t91 (11.76°l0} Seminars & Education 2,650 1,876 1,300 1,000 2,30Q 76.92°!0 ! Insurance Premium 9,071 5,887 14,434 1,299 15,733 9.�Q°lo Ins. Deductible 0 380 0 0 ' 0 0.00% Outside Agency Serv 400 412 400 0 A�00 0.00°!0 Build Repairs & Mtce 45,406 68,732 50,000 40,726 9ff,726 ' 81.4v°to Misc Equip Repairs 51,156 35,656 48,000 16,000 64;0a0 33.33°fo Rental Misc Equip 0 317 500 0 Sf�Q O.t�O°lo ! Stationery & Office Supplies 299 864 400 0 '�00 0.00% Forms 0 0 300 0 300 0.00% Utilities - Water 6,195 7,512 6,720 1,168 '�,888 17.38°l0 Utilities - Gas 17,021 16,893 18,000 0 18,000 0.4(}°!0 Utilities - Hydro 133,802 137,294 135,140 2,160 137,300 1.6Q°Io Gas, Oil Tires 1,075 0 0, 0 Q t}.00°l0 Supplies & Tools 491 641 1,500 0 1,504 �.00°/a TOt81 EXPENDITURES 754,028 772,394 719,116 69,185 78$,3Q1 9.62°l0 : REVENUES Snack Bar (3,525) (2,030) (2,000) 0 (2,OQ0} Q.pO°/a Vending Machines (2,022) (2,363) (2,000) 0 (2,004) O.fJO°l� ' AdvertisingSpace (11,250) (16,500) (12,000) 0 (12,00�} Q.00°!0' Admissions - Skating (17,519) (14,851) (25,000) 0 (25,Obf�) O.QO°1� ' Rentals - Ice Surface (632,916) (552,705) (580,000) 0 ; (58Q,Q00) 0.40°/a Rentals - Mtg. Room/Public (27,855) (42,981) (34,000) 0 (34,400) a.00% Rentals - Mtg. Room/Prog. (10,000) 0 (10,000) 0 (1fi,pp0) O.OQ°lo ` Other Misc Revenue (26,655) (18,208) (21,000) 0 (21,fl00} 0.��%' Total REVENUES (731,742) (649,638) (686,000) 0 (6$6,Od0) Q.�O°lo " Net 22,286 122,756 33,116 69,185 j 102,301 , 208.92% ;=��� �P� t� _ ���� � , i� ��°��� 2011 Approved Final Background Information 2735 Recreation Complex - Arenas EXPENDITURES 2735.1100.0000 Salaries & Wages Base Salaries & Wages 2735.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 341,624 Total 2735.1100.0000 Salaries 8 Wages 341,624 To meet service level / workload commitments 2735.1400.0000 Employer Contributions 16,000 Total 2735.1200.0000 Overtime 16,000 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2735.1900.0000 Uniforms As per the Collective Agreement 2735.2131.0000 Cellular Phones Cellular Phone Charges 2735.2140.0000 Costs include upgrades 2735.2340.0000 Telephones 85,939 Total 2735.1400.0000 Employer Contributions 85,939 2,500 Total 2735.1900.0000 Uniforms 2,500 1,000 Total 2735.2131.0000 Cellular Phones 1,000 long distance, monthly charges, fax lines, voice mail and system Seminars & Education 2,191 Total 2735.2140.0000 Telephones 2,191 Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education O.R.F.A. - Ice Maintenance & Equip. Operation 700 1,000 Defibrillation 7raining & Certification 600 Total 2735.2340.0000 Seminars & Education 2,300 2735.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2735.2370.0000 Insurance Premium 2735.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2735.2399.0000 Outside Agency Services `4 5°� >'E �£ � 15,733 15,733 40Q 400 ��� �� �������. 2011 Approved Final Background Information 2735 Recreation Complex - Arenas 2735.2435.0000 Building Repairs & Mainte Caretaking supplies Building repair supplies & services Electrical repairs Plumbing repairs Door and lock repairs Parking lot maintenance (snow removai and salting and garbage) Defibriilator Monitoring Contract Carpet Service - mats Replace O'Brien Rink Light Bulbs Condenser Water Treatment Program Replace O'Brien Kitchen counter Replace ceiling tiles in O'Brien meeting room. Replace Stove in O'Brien meeting room. One set of sliding doors Total 2735.2435.0000 Building Repairs & Mainte 27352478.0000 Misc.Equipment Repairs & Ministry of Labour Inspections Refrigeration repairs maintenance and dehumidifiers ( contract ) Overhaul Compressor (2) Fan & motor repairs, supplies & fuse inventory Electrical and Plumbing repairs tce Resurfacer maintenance Misc. small equipment repairs Energy Management System--Service Contract Parking Lot Lighting Re-seal condensers x 2 Run Date: ZO/04/11 1:16 PM 2011 BUDGET 12,600 12,600 8,000 4,000 3,000 14,200 126 2,000 3,500 1, 700 5,000 3,000 5,000 16,000 90,726 2,000 8,500 10,000 3,000 3,000 2,000 1,000 1,500 8,000 10,000 O'Brien brine pump/ motor 15,000 Total 2735.2478.0000 Misc.Equipment Repairs 8� 64,000 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs Total 2735.2678.0000 Misc Equipment Rentals 2735.5300.0000 Stationery & Office Suppl y� .�-=: :� �.;�.� 500 500 ���� �� �� ����� 2011 Approved Final Background Information 2735 Recreation Complex - Arenas General office supplies Toners for printer Total 2735.5300.0000 Stationery 8� Office Suppl 2735.5302.0000 Forms Printing of facility permits and receipt forms 2735.5510.0000 Utilities - Water Run Date: 20/04/11 1:16 PM 2011 BUDGET 200 200 400 300 Total 2735.5302.0000 Forms 300 Budget based on Regional rates and "year-to-date" actuals 2735.5520.0000 Utilities - Gas ... .. Total 2735.5510.0000 Utilities - Water 7,888 Based on 2010 estimated actuals and usage 2735.5530.0000 Utilities - Hydro 18,000 Total 2735.5520.0000 Utilities - Gas 18,000 Budgeted figure based on "year-to-date" actuals 2735.5900.0000 2735.5902.0000 Gas, Oil, Tires Etc. Misc. Equipment First Aid Supplies (replacement) Small tools, etc. (replacement) Total Expenses REVENUES 2735.9915.0000 Snack Bar Snack Bar Lease Agreement 2735.9916.0000 Vending Machines 137,300 Total 2735.5530.0000 Utilities - Hydro 137,300 0 Total 2735.5902.0000 Misc. Equipment Total 2735.9915.0000 Snack Bar Arena vending machines Total 2735.9916.0000 Vending Machines 2735.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals for Public Skating 2735.9931.0000 1,000 500 1,500 788,301 (2,000) (2,000) (2,000) (2,000) (25,000) Total 2735.9922.0000 Admissions - Pleasure Ska (25,000) Rentals - Ice Surface Based on an average of $148/hr. Total 2735.9931.0000 Rentals - Ice Surface ���� ��� (580,000) (580,000) ���� �� ������� 2011 Approved Final Background Information 2735 Recreation Complex - Arenas 2735.9933.0000 Rentals - Mtg. Room/Publi Various hall rentals, activities Total 2735.9933.0000 Rentals - Mtg. Room/Publi 2735.9934.0000 Rentals - Mtg. Room Prg. Various program room rentals Totai 2735.9934.0000 Rentals - Mtg. Room Prg. 2735.9940.0000 Advertising Space Rink Board advertising 2735.9990.0000 Ball Hockey . Lacrosse Total Revenues Net Expenses Other Revenue Total 2735.9940.0000 Advertising Space Total 2735.9990.0000 Other Revenue �:�.� �.- � �.y Run Date: 20/04/11 1:16 PM 2011 BUDGET (34,000) (34,000) (10,000) 10.000 (12,000) (12,000) (6,000) (15,000) 1.000 (686,000) 102,301 , �, ;:':':� .� . , �� �- �� �� � ��� � �IGENT��JNIAC io� � Planning & Development Department The Planning & Development Department participates in numerous activities related to City development, and is structured under five sections. Development Review & Urban Design processes, reviews, and formulates recommendations respecting development applications and is responsible for the administration of the Committee of Adjustment, Site Plan Advisory Committee and Heritage Advisory Committee, including the � review of related applications. Poiicy prepares and maintains the City's official plan; undertakes long-range land use planning, public policy review, and special studies; reviews and formulates recommendations respecting Official Plan Amendment applications and reviews and comments on policy initiatives of other Federal, Provincial, Regional or Municipal government agencies or organizations. Information & Support Services maintains and provides mapping, property information and statistics, and assigns street addresses. Building Services administers building permits and inspections, the review and issuance of sign permits and provides zoning by-law interpretation and zoning compliance checks/approvals for lawyers' letters, applications and building permits. Development Control coordinates engineering approval and.inspections for the installation of infrastructure for residential, commercial, and industrial developments; in addition, administers the review and issuance of permits under the City Fill & Topsoil and Pool Enclosure By-laws. ���_ January 2011 4L i� �k �;,�'� c�� o� Manager, Development Review & Urban Design (1-NUI Principal Planner Development Review (1-NUI Senior Planner - Site Planning Planner II — Site Planning (1-UFT) Planner II (�-uFr)� � Planner I Authorized by: Chief Administrative Supervisor, Property & Development Services (1-NUF� Clerk, Property & Development Services The Corporati�rs �f t�e. Ci�y c�f Pickering Planning & Development Department Director, Planning & Development Administrative Assistant II Manager, Policy Principal Planner, Policy � Senior Planner, Policy Planner II f 1-1 1 FT1 (1-NUF'n Chief Building OfficiaF (1-NUF'� Administrative Assistant I Inspector II, Building Services (3-UFT) Inspector I, Building Services ��_U� Building Permits (1-NUFT) Senior Examiner/Inspector (1 U� Building Information & Compliance Officer (1 UFn Zoning Examiner (t-UFT) Clerk, Building Permits (2-UFT+1 Unfunded) January 1, 2011 (1-NUF'n Manager, Development Control Coordinator, Development Approvals (�-U� Technician, Development Approvals Employee Complement 13 Non-Union Full-Time (NUFT) 0 . Non-Union Part-Time (NUPT) 26 Union Full-Time (UF� 0 Union Pa�t-Time (UPT) 1 Coordinator, Development Compliance (1-UF'n Inspectar, Development Control Supervisor, Information & Support Services Technician, Mapping & Design Geographic Information Technician l Clerk, I Planning & Development � I (1-UFl Clerk, Suppart Services (2-UF'� Chart No. 6 �i�� �� ��������r¢� 2011 Current Budget Approved Final Planning & Development Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET % CHGE. ACTUALS BUDGET 2411 2010i EXPENDITURES Salaries & Wages 2,616,939 2,695,219 2,777,705 248,676 3,426,389 $.'3v°lo Overtime 41,774 36,647 40,300 14,800 55,1Q0 36.�2°fo Employer Contributions 599,257 631,752 660,648 66,595 i27,243 'CO.bB°lo ' Conferences 5,362 1,723 2,900 7,510 �0,410 258.97°l0 ' Uniforms 1,544 1,828 2,200 0 2;200 0.0��'/0 Travel 21,157 17,252 27,600 (1,410) 26,13t} (5.11%), Cellular Phones 6,075 6,482 8,890 2,010 1Q,90Q 22.61°l0 ' Telephones 22,044 20,943 18,939 (1,975) . 16,964 '(1D.43°l0), Advertising 209 912 500 500 1,0O0 1f��.00°fo ' Subscription & Publications 3,515 4,657 5,000 3,565 8,565 71.3Q% Property & Dev. Control Expenses 8,662 5,813 10,000 0 10;000 O.flO°fo : Seminars & Education 3,598 11,878 13,240 8,825 22,065 66.65°i!a ; Insurance Premium 30,317 36,104 36,700 3,303 4Q,0(�3 9.OQ°!a Ins. Deductible 1,000 4,250 2,000 0 2,OQ0 0.00%: Consutting & Professional 179,486 638,531 1,311,441 75,249 ' 1,386;69Q 5.74°Io Recpt, Prom & Sp Events 372 706 1,500 0 1,5QQ Q.00°fo ; Memberships 10,404 11,154 14,365 2,620 16,985 18.24°!0 Photo, Mapping, Printing 6,307 15,840 24,000 (13,000) 11;000 (54.17°loj Outside Agency Serv 0 0 0 0 (i O.OQA/o Roads Repair & Mtce 15,867 17,060 25,000 0 �5,04Q 0.00% Veh - Repairs & Maintenance 3,333 1,988 6,000 0 6,OOQ O.C1Q°Io i Misc Equip Repairs 679 612 1,600 0 1,600 �.Q4°f4 '' Building Rentals 0 0 300 0 300 Q.00°fo : Rental Misc Equip 6,664 5,849 6,700 0 fi,7p0 0.00°!0 ' Stationery & Office Supplies 18,824 18,230 17,500 2,000 1�;500 11.43% Forms 194 1,217 1,000 1,000 2,000 ' 100.00% ` Gas, Oil Tires 2,503 3,408 5,300 (800) 4,500 (15_09%)' Supplies & Tools 241 934 1,650 500 2,'t50 30.30% Total EXPENDITURES 3,606,327 4,190,989 5,022,978 419,968 I 5,442,846 $.36°fo REVENUES Sale of Services - Agreements (39,062) (57,756) (35,000) (8,500) (43,50�} ` 2429°10 Sale of Serv-Dev Cntrl (90,184) (108,606) (85,000) (120,000) , (205,Q00} 141.18°10 ' Sale of Serv - Plan Admin (2,503) (4,414) (2,000) 0 (2,{�0€3) ' O.QO% Sale of Serv - Plan Appl (179,348) (117,734) (152,100) (2,108,962) ,(2,261,062) 1,386.56% Licenses & Permits (668,764) (1,074,592) (800,000) (156,000) #956,000} 19.50°fo r Federal Grant ' 0 0 0 0 '' 0 0.00°/a ` Trans. from Continuing Studies Re (131,396) (104,967) (283,887) 164,954 '(1'[8,333) (5$.11°!0)' Transferfrom Reserve Fund (21,336) (114,795) (48,000) 23,000 (25,000) (47.92%)' a�, �s, �. •� ,� �.i �6�� ��� ���������� 2011 Current Budget Approved Final Planning 8� Development Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BL�DCsET i0fn CHGE. ACTUALS BUDGET 2011 2010 ' Misc. Revenue 0 0 0 0 0 0.00°l0 OtherRevenue (50,611) (400,822) (887,554) 401,845 (485,709} ? (45.28°l0}' Other Misc Revenue (13,525) (9,264) (25,000) 0 �25,000} ; 0.00°In Misc Rev 0 (5,841) (4,000) 0 {4;000} 0.00°l0 Total REVENUES (1,196,729) (1,998,791) (2,322,541) (1,803,663) (4,126,204) 77.66°l0 Net 2,409,598 2,192,198 2,700,437 (1,383,695) � 1,316,742 ', (51.24°l0} ,��` i' Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones 2140 Telephones 2210 Advertising 2220 Subs & Pubs 2340 Seminars 2370 Insurance Premium 2392 Consulting 2395 Memberships 2396 Photo, Mapping & Prii CITY OF PICKERING 2011 PLANNING 8� DEVELOPMENT DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Amount $ 248,676 14,800 66,595 7,510 (1,410) 2,010 (1,975) 500 3,565 8,825 3,303 75,249 2,620 (13,000) Explanation increase in salaries and wages mainly due to E5) new positions. (All of the new positions are 100% funcied from revenues.) These new positions are: (2) Principal Planners (1) Senior Examiner (1) Inspector, Development Control (1) Technician, Development Control 99,500 46,774 40,076 28,040 Increase reflects anticipated higher work volume for Duffin Heights & Seaton. Higher benefit costs are due to new positions and increase in OMERS rates. increase reflects adjustment to conferences account to prior years level. Decrease reflects anticipated lower mileage claims for 2011. Increase based on planned use of cell phones by staff. . Annual review of monthly line charges and renegotiation of contract, translates into lower costs. Increase due to 2010 expenses and anticipated events in 2011. New building code release in 2011. Required training to adhere to Provincial requirements in Building section. Increase is attributable to higher replacement value of insured assets. Please reference detailed explanation sheets. Increase in registration fees. Payment not required in 2011 for Orthophotography agreement. =� ;�� � �,. � Item 5300 Office Supplies 5302 Forms 5900 Gas, Oil & Tires 5902 Supplies & Tools CITY OF PICKERING 2011 PLANNING 8� DEVELOPMENT DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Amount 2,000 1,000 (800) 500 Total Changes 419,968 Explanation Increase reflects 2010 year-to-date actuals and planned activity this yr. Increase reflects 2010 year-to-date actuals and planned activity this yr. Decrease reflects 2010 year-to-date actuals. Purchase of paper trim cutter �. �, � �- ��� CITY OF PICKERING 2011 PLANNING 8 DEVELOPMENT DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES) I DECREASES Item 1416 Sale of Serv - Agreemenl 1429 Sale of Serv - Devlop Cn+ 1461 Sale of Serv - Plan Appl 1517 Licenses & Permits 1911 Trans. From Cont. Studie 1920 Trans. - Res.Fund 9990 Other Revenue Amount ($8,500) (120,000) (2,108,962) (156,000) 164,954 23,000 401,845 Total Revenue Changes (1,803,663) Explanation Increase based on 2010 experience and anticipated development activity in 2011. Increase based on anticipated development activity in Duffin Heights in 2011. Increase due to inclusion of Seaton development application reveni Increase due to anticipated increase in building activity in 2011 (Duffin Heights/Galleria). �ess funding involved for planning projects that are continuing from 2010 into 2011. Less funding involved for planning projects that are continuing from 2010 into 2011. Reduction in landowner project funding from 2010 - funds for Seaton Neighbourhood Plan review partially expended in 2010. _� .�� ; k ti� �:� us ��t�O �� �'�������� 2011 Current Budget Approved Final Plan 8� Develop - Admin Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET iQlo CHGE. '; ACTUALS BUDGET ' 2011 2d10 EXPENDITURES Salaries & Wages 706,263 742,040 735,049 (120,434) 6�4,615 (16.3$°l0)' Overtime 178 1,711 700 0 '700 �.�Q°lu Employer Contributions 166,792 175,979 180,855 (25,773) 15�,Q82 ('(4_25°lfl}'; Conferences 1, 263 0 100 1, 500 1,600 1,500.00% Travel 240 238 500 630 1,130 t26.00°fa ' Cellular Phones 431 533 450 270 7'20 60.00°/a Telephones 4,812 4,456 4,122 (430) 3,692 (1Q.43°l0} Advertising 209 912 500 500 1,000 100.0(7°!u Subscription 8� Publications 3,119 3,586 4,000 0 4,a00 0.00% Property & Dev. Control Expenses 8,662 5,813 10,000 0 1QOQ0 �AO% Seminars & Education 160 3,074 3,350 (450) 2;900 (13.43°/a} Insurance Premium 6,044 7,182 6,983 628 7,611 8.99°l0 Recpt, Prom & Sp Events 353 666 1,300 0 1;300 Q.OQ°/a Memberships 776 1,037 1,250 90 1,340 7.2Q°lo ; Photo, Mapping, Printing 6,307 15,840 24,000 (13,000) 91,000 '; (54.17%� Outside Agency Serv 0 0 0 0 ' 0 Q.fltl°la Building Rentals 0 0 300 0 300 �.40°fo' Rental Misc Equip 6,664 5,849 6,700 0 6„700 O.Op°fo ` Stationery & Office Supplies 17,318 18,052 16,000 2,000 18,OQ0 12.50°1a Forms 0 392 500 0 50Q 0.00°!u ' Supplies & Tools 0 0 300 500 80t� ' 166.67°/Q Total EXPENDITURES 929,591 987,360 996,959 (153,969) 842,990 (15.44°la} REVENUES Sale of Services - Agreements (39,062) (57,756) (35,000) (8,500) (43,5�(1} 24.29°to '; Sale of Serv - Plan Admin (2,503) (4,414) (2,000) 0 (2,0�0) O.QO°fo ' Misc. Revenue 0 0 0 0 ; 0 0.00% Misc Rev 0 (5,841) (4,000) 0 (4;000} 4_t?Q°lo Total REVENUES (41,565) (68,011) (41,000) (8,500) (49,500} 2�.73°l0 Net 888,026 919,349 955,959 (162,469) ! 793,490 (17.00%)'' .� f� ._ _,. � � 1 Approved Final Background Information 2610 Pian & Develop - Admin EXPENDITURES 2610.1100.0000 Salaries & Wages Base Salaries & Wages Transfer of (2) staff to cost centre 2611. 2610.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 746,783 (132,168) Total 2610.1100.0000 Salaries & Wages 614,615 To meet service level/workload commitments 2610.1400.0000 Employer Contributions �L�I17 Total 2610.1200.0000 Overtime 700 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of (2) staff to cost centre 2611 results in a reduction in benefit costs Total 2610.1400.0000 Employer Contributions 2610.1800.0000 Conferences OPPI Conference--Director in Ottawa, ON--Registration, meals and accommodations ESRI Regional User Conference--Supervisor, ISS in Toronto, ON Total 2610.1800.0000 Conferences 2610.2110.0000 Travel Parking & mileage Mileage to Woodbridge (330 km) for Community Planning & Zoning Administration Course Mileage - OPPI Conference in Ottawa, ON (830km return) Total 2610.2110.0000 Travel 2610.2131.0000 Cellular Phones Annual Blackberry Charges Total 2610.2131.0000 Cellular Phones 2610.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades. Total 2610.2140.0000 Telephones 2610.2210.0000 Advertising Public meetings regarding various studies & notification of city-initiated zonings & official plans; RFP notices -_ -� � 191,437 (36,355) 155,082 1,500 100 1,600 500 180 450 1,130 720 720 3,692 3,692 1, 000 1 Approved Final Background Information 2610 Plan 8� Develop - Admin Total 2610.2210.0000 Advertising 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations for: Planning Development Control Total 2610.2220.0000 Subscriptions 8� Publicati 2610.2320.0000 Property & Dev Cntrl Exp Searching titles, registering documents, filing documents and obtaining transcripts. Costs offset Teraview Receivables: Acct# 2610.9995. Total 2610.2320.0000 Property & Dev Cntrl Exp 2610.2340.0000 Seminars & Education General Education Assistance Administrative Assistant seminar/course Community Planning & Zoning Administration - Woodbridge, ON (One Staff) Adobe InDesign Training (Three Staff) Large Document Publishing Total 2610.2340.0000 Seminars 8 Education 2610.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,000 0 3,000 1,000 4,000 10,000 10.000 500 300 600 1,500 2.900 7,611 insured and higher replacement costs. Total 2610.2370.0000 Insurance Premium 7,611 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations Development Control--Host Utility Coordination Meeting--approximately 20 people Information & Support Svcs--Host Durham GIS Group Meeting 2610.2395.0000 :1� CtZ�I�7 200 Total 2610.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 1,300 Memberships OPPI Full Membership @ $620--Director URISA Ontario URISA International AMANDA Central User Group Annual Fee Total 2610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing Film purchases/processing/reproductions from outside organizations for day to day requirements ��;� 620 125 430 165 1.340 �i�Il, 1 Approved Final Background Information 2610 Plan & Develop - Admin Paragon (printing, laminating, enlargemenUreduction) Official Plan Review Report Reproduction Seaton Report Reproduction/Displays Records Management Scanning Total 2610.2396.0000 Photo,Mapping,Printing 2610.2635.0000 Building Rentals Rental of facilities and payment of security when holding public meetings Total 2610.2635.0000 Building Rentals 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and Registered Plans (Year 2 of 5 includes HST) Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl Plotter, supplies, display boards, drafting supplies General office supplies Development Control--Design Standards Manual--Binders, tabs and spines 2610.5302.0000 Forms Run Date: 20/04/11 1:16 PM 2011 BUDGET 500 1,000 1,000 8,000 11,000 300 300 6,700 6,700 3,500 14,000 500 Total 2610.5300.0000 Stationery 8� Office Suppl 18,000 Work permits, inspection time sheets--Development Control 2610.5902.0000 Misc. Equipment 500 Total 2610.5302.0000 Forms 500 Small office and drafting equipment (Rolling Paper Trimmer Cutter) Total Expenses REVENUES 1460.0000.0000 :�II1] Total 261U.5902.0000 Misc. Equipment 800 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents 1610.1416.0000 842,990 (2,000) Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN (2,000) Sale of Serv - Agreements Development/Sub Division Agreements/Model Homes Site Plan Agreements Amending Agreements/Miscellaneous Agreements/Release of Agreements Part Lot Control By-laws/Unit Fees � �a:_ � ,n �; (14,000) (5,000) (3,000} (3,000) ���� �� �� ���� 2011 Approved Finai Background Information 2610 Plan 8� Develop - Admin Miscelianeous Correspondence/Reporting Assumption Release Road Dedication By-law/Closings Deed/Easement Transfer Preparation Misceilaneous Release of Certificates/Orders Search/Document Review/Document Retrieval 2610.9995.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET (5,000) (4,000) (4,000) (3,500) (1,000) (1,000) Totai 1610.1416.0000 Sale of Serv - Agreements (43,500) Other Rev (Disb Recov) Revenue recovery from registering documents Total Revenues Net Expenses (4,000) Total 2610.9995.0000 Other Rev (Disb Recov) (4,000) � � �-. _ ; �_ _;_ ,:_ �� (49,500) 793,490 �i�� c�� �����r��� 2011 Current Budget Approved Final Planning Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BUDGET `_% CHGE. ' ACTUALS BUDGET ' 2011 ' 2t}1� ' EXPENDITURES Salaries & Wages 857,508 897,012 927,414 261,264 't,18�,678 28_17°/a : Overtime 30,369 24,868 24,500 16,900 41,400 68.98%. Employer Contributions 189,343 205,081 210,594 68,522 279,116 32.54°l0' Conferences 1,466 D 0 4,510 4,51fl Q.00°!a Uniforms 254 202 200 0 2pt? 0.00% Travel 2,011 1,771 1,500 645 2,145 43.QD°lo : Cellular Phones 291 462 400 850 1,250 212.50% Telephones 6,347 5,799 5,384 (576) 4,8a$ ,{10.70°fo}' Seminars & Education 1,329 4,798 4,700 0 4,70D O.QO°!a ; Insurance Premium 13,157 15,967 17,079 1,537 18,616 9.0(7%! Consuiting & Professional 174,637 636,531 1,296,441 75,249 ''(,371,690 5.80°/a Memberships 5,232 5,460 7,460 180 7;640 2.4'E% Total EXPENDITURES 1,281,944 1,797,951 2,495,672 429,081 2,924,753 17.19°l0'' REVENUES Sale of Serv - Plan Appl (179,348) (117,734) (152,100) (2,108,962) (2,261,(?62} 1,386.56°/a Federal Grant 0 0 0 0 � O.flO%'' Trans. from Continuing Studies Re (131,396) (104,967) (283,887) 164,954 (11$,933) (58.1'l°l0} Transferfrom Reserve Fund (21,336) (114,795) (48,000) 23,000 (25,000) ' (47.92°l0); OtherRevenue (50,611) (400,822) (887,554) 401,845 (485,709) ;, (45.28°/a} Total REVENUES (382,691) (738,318) (1,371,541) (1,519,163) , (2,890,704� 110,76% - Net 899,253 1,059,633 1,124,131 (1,090,082) i 34,049 (96.97°!a} >w_.;.;.:�. ��� 2010 Consulting & Professionai Account 2611-2392 Pianning & Development Department Total Gross Consulting & Professional Buddget Less: Funded from 2009 Approved Projects Funded by Landowners Less DC Funding Total Net New Tax Levy :� r_2 �- ($283,887.00) (887,554.00) (48,000.00� $1,296,441.00 (1,219,441.00) �. ��� �� Planning & Development 2011 Consulting & Professional Budget New City Funded Initiatives 1) Professional/Technical Assistance - General/Urban Design/Heritage 2) Growth Strategy Program Implementation (OP Review) Professional/Technican/Engineering Assistance (50% DC Funded) 3) Growth Centre: Environmental Servicing Plan/Urban Design (50% funded by Landowners) Total - New City Funded Initiatives 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) Less DC Funding - Growth Strategy Implementation Less Landowner Funding - Growth Centre Net New Tax Levy Continuing City Funded Initiatives from 2010 (funded from 2010 and approved project funding) Official Plan Review Phase 2 General Official Plan Review (Environment & Countryside Amendment) Official Plan Review (Growth Strategy Program) Official Plan Review (Housing) Professional/Technical Assistance - Sustainable Development Guidelines 3D Model - Downtown Pickering Total - Continuing City Funded Initiatives Less 2010 Funding Net Tax Levy Impact Initiatives Fully Funded by LandownerslApplication Fees Seaton - Neighbourhood Planning Review ($309,233 + 107,048) Home & Design Centre - Peer Review Urbanmetrics Report Seaton Neighbourhood Plan Review - Additional Work by Sorensen Gravely Lowes to participate in Provincial Facilitation Process Seaton Development & Implementation Assistance Total - Initiatives Fully Funded by Landowners/Application Fees Less Funding by Landowners/Application Fees Net Tax Levy Impact Total Consulting & Professional Budget Less DC Funding (Growth Strategy/OP Review) Less 2010 Project Funding Less Funding by Landowners Less Funding by Seaton Application Fees Funding by Landowners $ (309,233) NPP Seaton (125,000) Growth Centre ESP/Urban Design (50,000) SGL participation in Seaton Facilitation (1,476) Urbanmetrics $ (485,709) Total a� as;� a�� 2011 City Cost $35,000 50,000 250.000 $335,000 (25,000) 125 000 $185,000 $19,136 55,783 4,282 587 6,850 32.295 $118,933 118,933 $0 $416,281 1,476 50,000 450,000 $917,757 917,757 � $1,371,690 (25,000) (118,933) (485,709) (557,048) $185,000 2611 Planning EXPENDITURES 2611.1100.0000 ����� �� �� .��'��� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Transfer of (2) staff from cost centre 2610 Principal Planners (2) - Start Date June 1, 2011 required for Seaton related activity. Cost offset by additional Seaton related application fees. Totai 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime Ontario Municipal Board Preparation ($5,000 General/$5,000 Seaton) Priority Projects/Applications Resident Mtgs Council/Planning Committee Meetings/Statutory Public Meetings Heritage Pickering - 11 Meetings Secretary-Treasurer - Committee of Adjustment - 18 meetings 2611.1400.0000 Employer Contributions Run Date: 20/04/11 1:16 PM 2011 BUDGET 957,010 132,168 99,500 1,188.678 10,000 15,000 4,000 9,000 1,700 1,700 Total 2611.1200.0000 Overtime 41,400 This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Transfer of (2) staff from 2610 results in a increase in benefit costs Benefit costs related to (2) new positions. Total 2611.1400.0000 Employer Contributions 2611.1800.0000 Conferences Ontario Assn of C/A in Oxford County, ON--3 Days (1 staff) Registration, accommodations and expenses OPPI Conference in Ottawa, ON--(1 Mgr/1 Staff) Registration, accommodations and meals Urban Land Institute Conference--Toronto Municipal Affairs Conference 2611.1900.0000 Uniforms As per the collective agreement 2611.2110.0000 Travel 224,721 36,355 18,040 279.116 1,000 2,700 650 .1, Total 2611.1800.0000 Conferences 4,510 200 Total 2611.1900.0000 Uniforms 200 �. $�, _�.��,� ��� �� �������� 2011 Approved Finai Background Information 2611 Planning Parking & mileage OPPI Conference in Ottawa, ON - 830km return Ontario Assoc. of C/A Conference in Oxford County, ON - 360km return 2611.2131.0000 Celiular Phones Annual Blackberry Charges 2611.2140.0000 Telephones Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,500 450 195 Total 2611.2110.0000 Travei 2,145 Total 2611.2131.0000 Cellular Phones Costs include: long distance, monthly charges, fax lines, voice mail and systern upgrades Total 2611.2140.0000 Telephones 2611.2340.0000 Seminars & Education Pianner Progression--Education/Training-Urban Design for Planner; CofA Primer Manager/Pianner Training - CIP, OPPI, OMM, Insight, Inst of Municipal & Gov't Training, AutoCAD/Career Track, Project Mgmt Training CPTED--L1 course for 1 Planner: Includes accommodation Canadian Green Building Council Training and LEED Cdn Urban Institute Breakfast and BILD Roundtable Series--(2 @$100 each) Durham Region Planners Seminars Total 2611.2340.0000 Seminars 8� Education 2611.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets 1,250 1.250 � :1: :�E:ii�:3 1,300 1,250 850 600 200 500 700 18,616 insured and higher replacement costs. Total 2611.2370.0000 Insurance Premium 18,616 2611.2392.0000 Consulting & Professional NEW - Prof/Tech Assistance - General/Urban Design/Heritage NEW - Growth Strategy Program Implementation (OP Review) - Prof/Tech/Eng Assistance (50% DC Funded) NEW - Growth Centre: Environmental Servicing Plan/Urban Design (50% funded by Land owners). FUNDED from Landowners 100% - Seaton Neighbourhood Planning Review FUNDED from Application Fees 100% - Seaton Neighbourhood Planning Review � ,. ��;�� 35,000 50,000 250,000 309;233 107,048 ��� � �����°w� 2011 Approved Final Background Information 2611 Planning FUNDED from Landowners 100% - Home & Design Centre - Peer Review of Urbanmetrics Rpt. NEW - Seaton Neighbourhood Planning Review - 100% Funded by Landowners. Funding to cover additional cost incurred by City Consultant (Sorensen Gravely Lowes) for Provincial Facilitation Process Seaton Development & Implementation Assistance (100% Funded from Application Fees 2611.2392.0001 Run Date: 20/04/11 1:16 PM 2011 BUDGET 1,476 50,000 450,000 Total 2611.2392.0000 Consulting 8� Professional 1,252,757 Consulting - Funded from Continuing Studies Res. FUNDED from Cont. Stud Reserve - OP Review Phase 2 General (80% DC Funded) FUNDED from Cont. Stud Reserve - OP Review - Env & Countryside Amend (48% DC Funded) FUNDED from Cont. Stud Reserve - OP Review - Growth Strategy Program (80% DC Funded) FUNDED from Cont. Stud Reserve - OP Review - Growth Strategy Housing (48% DC Funded) FUNDED from Cont. Stud Reserve - Prof/Tech Assistance - Sustainable Dev Guidelines FUNDED from Cont. Stud Reserve - 3D Model Total 2611.2392.0001 Consulting - Funded from Continuing Studies Res. 2611.2395.0000 Memberships OPPI/CIP Full Membership--8 staff @$620 each OPPI/CIP Provisional Membership--3 staff @$700 each Ontario Assn of C/A--2 staff @$120 each Canada Green Building Council Membership Total Expenses REVENUES 1461.0000.0000 19,136 55,783 4,282 587 6,850 32,295 118,933 4,960 2,100 240 340 Total 2611.2395.0000 Memberships 7,640 SALE OF SERV - PLAN APPL Zoning By-law Amendments � °�, � 2,924,753 (35,500) 1 Approved Finai Background Information 2611 Planning Draft Plan of Subdivision/ Condominium Site Plan Telecommunications Towers Committee of Adjustment - Variances Land Division Minister's Zoning Order Ministry Compliance Letters Run Date: 20/04/11 1:16 PM 2011 BUDGET (18,200) (41,000) (5,200) (14,000) (10,400) (2,100) (900) Seaton Related Fees (2,133,762) Total 1461.0000.0000 SALE OF SERV - PLAN APPt (2,261,062) 1911.2611.0000 Trsf frm Res - Planning FUNDED from Cont. Stud Reserve - OP Review Phase 2 General (80% DC) FUNDED from Cont. Stud Reserve - OP Review - Env & Countryside Amend (48% DC) FUNDED from Cont. Stud Reserve - OP Review - Growth Strategy Program (80% DC) FUNDED from Cont. Stud Reserve - OP Review - Growth Strategy Housing (48% DC) FUNDED from Cont. Stud Reserve - Prof/Tech Assistance - Sustainable Dev Guidelines FUNDED from Cont. Stud Reserve - 3D Modei 1920.2611.0000 (19,136) (55,783) (4,282) (587) (6,850) (32,295) Total 1911.2611.0000 Trsf frrn Res - Planning (118,933) Trsf frm RF - Planning NEW - Growth Strategy Program Implementation - Prof/Tech/Eng Assistance (50% DC Funded) 2611.9990.0000 (25,000) Total 1920.2611.0000 Trsf frm RF - Planning (25,000) Other Rev-Cost Recoveries FUNDED from Landowners 100% - Seaton Neighbourhood Planning Review FUNDED from Landowners 100% - Home & Design Centre - Peer Review of Urbanmetrics Rpt. FUNDED from LANDOWNERS 50% - Urban Phase 1- Growth Centre Environmental Servicing Plan � _-; '�es" �9 Ja+ (309,233) (1,476) (125,000) ���� � �� ��°��� 2011 Approved Finai Background Information 2611 Planning FUNDED from Landowners 100% - Seaton Neighbourhood Planning Review. Funding to cover additional cost incurred by City Consultant (Sorensen Gravely Lowes) for Provincial Facilitation Process Total Revenues Net Expenses Total 2611.9990.0000 Other Rev-Cost Recoveries :y = -�, mt � � Run Date: 20/04/11 1:16 PM 2011 BUDGET (50,000) 485.709 (2,890,704) 34,049 ���� �� �����r���.� 2011 Current Budget Approved Finai Building Services Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INCJDEC. BUDGET °jo CHGE. ACTUALS BUDGET " 2Q11 ' 2010 EXPENDITURES Salaries & Wages 698,210 679,159 736,708 36,461 773;169 4.95°!0 Overtime 1,033 2,009 3,000 0 3,OOQ . 0_00°!0 Employer Contributions 162,916 165,456 180,603 14,793 195,396 8.19% Conferences 2,633 1,723 2,800 500 3,3(?0 T7.$6°fo Uniforms 1,290 646 1,000 0 1,000 Q.00°l0 Travel 17,215 13,474 23,000 (3,400) '1�,6Qd (`l4.78°l0)' Cellular Phones 3,716 3,602 5,040 (580) 4,46Q (�1.51°fo} Telephones 7,638 7,582 6,558 (655) 5;903 (9.89°!0)'< Subscription & Publications 396 1,071 1,000 3,565 4;565 356.50°la Seminars & Education 1,081 1,948 1,500 7,365 8;865 491.00% ? Insurance Premium 6,569 7,610 7,362 663 8;Q25 9.�1% Ins. Deductible 1,000 4,250 . 1,000 0 1,000 0.00°!0 Consulting & Professional 4,849 2,000 15,000 0 15,Q00 O.�Q°la Recpt, Prom & Sp Events 19 40 200 0 200 0_OQ°lo Memberships 2,950 3,222 3,975 1,830 5,805 48.04°fo Veh - Repairs & Maintenance 666 571 1,000 0 1,000 0.00% Stationery & Office Supplies 1,506 178 1,500 0 1,500 O.OQ°fo ' Forms 194 825 500 1,000 1;500 200.00°fo Gas, Oii Tires 311 799 800 200 1;QOtl 25.00°l0 ', Supplles & Tools 130 T43 500 0 5fl0 0.00°fo' Total EXPENDITURES 914,322 896,308 993,046 61,742 1,054,788 6.22% REVENUES Licenses & Permits (668,764) (1,074,592) (800,000) (156,000) (956;040) ; 19.50°l0' Trans. from Continuing Studies Re 0 0 0 0 ' 0 0.00°�a'' Totai REVENUES (668,764) (1,074,592) (800,000) (156,000) (9�6,000) ; 19.54°Fo Net 245,558 (178,284) 193,046 (94,258) � 98,788 ; (48.83°l0), F � .; s���, � - ���� �� �������� 2011 Approved Final Background Information 2612 Building Services EXPENDITURES 2612.1100.0000 Salaries & Wages Base Salaries & Wages Senior Examiner - Start Date: June 1, 2011 2612.1200.0000 Overtime Run Date: 20/04/11 1:16 PM 2011 BUDGET 726,395 46,774 Total 2612.1100.0000 Salaries 8� Wages 773,169 To meet legislated building permit timeframes Total 2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefits related with new position - Senior Examiner Total 2612.1400.0000 Employer Contributions 2612.1800.0000 Conferences Ontario Building Officials Association (1 staff) - Blue Mountain - Collingwood, ON LMCBO Fall Workshop (CBO) LMCBO Spring Workshop (CBO) Construct Canada - Toronto, ON Green Building Festival (includes hotel/registration) 2612.1900.0000 Uniforms As per the collective agreement 2612.2110.0000 Travel 3,000 3,000 186,651 8,745 195,396 1,100 650 650 400 500 Total 2612.1800.0000 Conferences 3,300 1,000 Total 2612.1900.0000 Uniforms 1,000 Ontario Building Officials Association (1 staff) - Blue Mountain - Collingwood, ON - E�:Y�L'�i'i Construct Canada - Metro Toronto Convention Centre - 80km Community Planning & Zoning Administration - Woodbridge, ON - 120km Fire Dynamics & Timed Egress -(1 staff) - Etobicoke, ON - 120 km Plumbing All Buildings -(1 staff) - 5 day course - Etobicoke, ON -(110km return x 5 days = 550km) Daily mileage for inspectors Mileage/Parking for CBO and Senior Examiner/Inspectors � ,� ��� 140 42 64 64 290 17,000 2,000 ��� �� ��, ����� 2011 Approved Final Background Information 2612 Building Services 2612.2131.0000 Cellular Phones Annual Blackberry Charges Cellular Phone Charges 4 Air Cards for Toughbook Laptops 2612.2140.0000 Telephones Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2612.2110.0000 Travel 19,600 Total 2612.2131.0000 Cellular Phones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati 2011 Ontario Building Code Release (13 binders, 3 softcover and 1 subscription service) Building Code referenced standards National Building Code Release (2 binders) 2612.2340.0000 650 1,710 2,100 4,460 5,903 5,903 3,000 1,000 565 Total 2612.2220.0000 Subscriptions & Publicati 4,565 Seminars & Education Building Code, Health & Safety and Energy Efficiency training programs Community Planning & Zoning Administration (1 staff) - Woodbridge, ON Fire Dynamics & Timed Egress -(1 staff) - Etobicoke; ON Plumbing All Buildings -(1 staff) - 5 day course - Etobicoke, ON HRAI Course -(1 staff) - Geothermal System Course Health & Safety & Energy Efficiency training programs General Educational Assistance Total 2612.2340.0000 Seminars 8� Education 2612.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. 1,500 915 2,000 950 1,000 1,500 1,000 8.865 8,025 Total 2612.2370.0000 Insurance Premium 8,025 2612.2371.0000 Insurance Deductible Insurance Deductible 1,000 Total 2612.2371.0000 Insurance Deductible 1,000 2612.2392.0000 Consulting & Professional � �# �°�� ��� �� �� ���� 2011 Approved Final Background Information 2612 Building Services Professional engineers, building science specialists and environmental consultants retained to provide specialized examination and inspection services Run Date: 20/04/11 1:16 PM 2011 BUDGET 15,000 Total 2612.2392.0000 Consulting 8� Professional 15,000 2612.2394.0000 Recpt, Prom & Sp Events Host one Durham CBO Meeting Total 2612.2394.0000 Recpt, Prom 8� Sp Events 2612.2395.0000 Memberships Assn of Technicians & Technologists--(2 staff) MMAH - Director Filings Ontario Building Officials Assn--(8 staff) Ontario Plumbing Inspectors Assn--(2 staff) Metro Area Code Interpretation Committee--(1 staff) Mechanical Services Advisory Committee--(1 staff) Metro Area Plumbing Advisory Committee--(1 staff) Ontario Assn of Architects--(1 staff) Toronto Area Chief Building Officials Committee--(1 staff) Toronto Area Building Inspectors Committee--(1 staff) American Society of Heating Refrigeration & Air Condition Engineers-ASHRAE--(1 staff) Large Municipalities Chief Building Officials--(1 staff) Professional Engineers Ontario--(1 staff) Ontario Association of Certified Engineering Technologists--(1 staff) 2612.2457.0000 Vehicle-Repair & Maintena 200 r�� 510 400 2,200 260 110 110 135 920 160 110 260 160 260 210 Total 2612.2395.0000 Memberships 5,805 Repairs to one Utility vehicle #626--1998 Ford Explorer 2612.5300.0000 1,000 Total 2612.2457.0000 Vehicle-Repair & Maintena 1,000 Stationery & Office Suppl Custom Legal Size File Folders (to accommodate signs) 2612.5302.0000 Forms 1,500 Total 2612.5300.0000 Stationery 8� Office Suppl 1,500 Building permits, applications, inspection reports, receipts, stickers 2612.5900.0000 Gas, Oil, Tires, Etc. Gas, Oil, Tires, etc. Total 2612.5302.0000 Forms -� m _ � �� . 1,500 1, 500 1,000 2612 Building Services ��� ��' �� ��i�� 2011 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2612.5900.0000 Gas, Oil, Tires, Etc. 1,000 2612.5902.0000 Misc. Equipment Incidental inspection and testing devices Total Expenses REVENUES 1517.0000.0000 BUILDING PERMITS Licences & Permits: 200 apartment units 270 other dwelling units $20 million ICI Sign Permits Other permits Total Revenues Net Expenses Total 2612.5902.0000 Misc. Equipment 500 500 1,054,788 0 (150,000) (500,000) (200,000) (6,000) (100,000) Total 1517.0000.0000 BUILDING PERMITS (956,000) �y .���� (956,000) . : :: ���� c�� ������i�r� 2011 Current Budget Approved Final Development Control Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDiaET °fo CHGE ACTUALS BUDGET 2011 : ; ZOtO EXPENDITURES Salaries & Wages 349,598 372,528 371,734 71,385 443,119 19.2Q°!o Overtime 10,194 8,059 12,100 (2,100) 10,000 ?(17.36%) Employer Contributions 79,773 84,882 87,980 9,053 97,033 1�.29% Uniforms 0 980 1,000 0 1,000 Q.00% Travel 1,088 1,374 2,000 500 2,540 25.d0°!o '. Cellular Phones 1,637 1,885 3,000 1,470 4;47� 49.00°la Telephones 3,247 3,106 2,875 (314) 2,561 (10.92%};; Seminars & Education 1,028 2,058 3,690 1,910 5;600 51.76°fo ' Insurance Premium 4,547 5,345 5,276 475 5,751 9.00°l0 Ins. Deductible 0 0 1,000 0 1,00� 0.�0%; Memberships 896 885 1,130 470 1,600 41.59% Roads Repair & Mtce 15,867 17,060 25,000 0 2�,Of10 0.00°!a Veh - Repairs & Maintenance 2,667 1,417 5,000 0 5,000 0.00% ; Misc Equip Repairs 679 612 1,600 0 1,600 0.40°l0 ` Rental Misc Equip 0 0 0 0 0 �.00°fo ' Gas, Oil Tires 2,192 2,609 4,500 (1,000) 3,50fl {22.22°l0} Supplies & Tools 111 791 850 0 85t1 0.00°/a Total EXPENDITURES 473,524 503,591 528,735 81,849 610,584 15.4$% REVENUES Sale of Serv-Dev Cntrl (90,184) (108,606) (85,000) (120,000) ; (205,00�) ; 141.18°fo Trans. from Continuing Studies Re 0 0 0 0 t} 4.00°fo Other Misc Revenue (13,525) (9,264) (25,000) 0 (25,000) O.E3Q°lo ` Total REVENUES (103,709) (117,870) (110,000) (120,000) ' (230,�00) 109.09°!0 Net 369,815 385,721 418,735 (38,151); 380,584 (9.11%j s:4 iy,� i.T.eyc Af J �1n ��� �� a� ���� 2011 Approved Final Background Information 2613 Development Control EXPENDITURES 2613.1100.0000 Salaries & Wages Base Salaries & Wages Inspector - Start Date: June 1, 2011 Technician Development Control - Start Date: July 1, 2011 Total 2613.1100.0000 Salaries & Wages 2613.1200.0000 Overtime Development Review Servicing Inspection Confined Space Inspection Maintenance Inspection Complaints / Site Visits Run Date: 20/04/11 1:16 PM 2011 BUDGET 375,003 40,076 28,040 443,119 2,000 4,500 1,000 500 2,000 Total 2613.1200.0000 Overtime 10,000 2613.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Benefits related to new position - Inspector Benefits related to new position - Technician 2613.1900.0000 Uniforms As per the collective agreement 2613.2110.0000 City & mileage 2613.2131.0000 Travel Cellular Phones 83,502 7,990 5,541 Total 2613.1400.0000 Employer Contributions 97,033 4 Air Cards for Toughbook Laptops Two cellular phones - 2 @ $100 Cellular Phone Charges 2613.2140.0000 Telephones 1,000 Total 2613.1900.0000 Uniforms 1,000 2,500 Total 2613.2110.0000 Travel 2,500 Total 2613.2131.0000 Cellular Phones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades 1, 740 200 2,530 4,470 2,561 Total 2613.2140.0000 Telephones 2,561 �� � �Y� ���� �� �� ���� 2011 Approved Final Background Information 2613 Development Control 2613.2340.0000 Seminars & Education Confined Space Training Generaf Education Assistance First Aid/CPR-C Recertification--(6 staff @$50.00 each) AutoCAD- Level I and II (1 staff) MEA/OGRA - Geometrics Training (1 staff @1500 each) Advanced Sewer & Watermain Construction inspection--(1 staff @$1500 each) Total 2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. Total 2613.2370.0000 Insurance Premium 2613.2371.0000 insurance Deductible Insurance Deductible Total 2613.2371.0000 Insurance Deductible 2613.2395.0000 Memberships Assn of Technicians & Technologists--(5 staff @$200) Association of Ontario Road Supervisors Renewal Fee--1 staff Durham Pubfic Works Assn--1 staff P. Eng Fees Total 2613.2395.0000 Memberships 2613.2407.0000 Road Maintenance Curb Cuts and Newspaper Pads Totat 2613.2407.0000 Road Maintenance 2613.2457.0000 Vehicle-Repair & Maintena Repairs to three department utility vehicles Total 2613.2457.0000 Vehicle-Repair & Maintena 2613.2478.0000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. Total 2613.2478.0000 Misc.Equipment Repairs & 2613.5900.0000 Gas, Oil, Tires Etc. Gas, Oil, Tires, etc. 2613.5902.0000 Misc. Equipment Run Date: 20/04/11 1:16 PM 2011 BUDGET 100 1,000 300 1,200 1,500 1,500 5.600 5,751 5.751 1,000 1,000 1,000 200 150 250 1.600 25,000 25,000 5,000 5,000 1,600 1,600 3,500 Total 2613.5900.0000 Gas, Oil, Tires Etc. 3,500 °;�°w :r ,� �: n ���� �� �� ��� � 2011 Approved Final Background Information 2613 Development Control Various sundry items such as tape measure, hammers, and picks Total 2613.5902.0000 Misc. Equipment Totai Expenses REVENUES 1429.0000.0000 SALE OF SERV-DEV CNTRL General Inspection Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of Ways City's component of fees associated with Ministry of Environment & Energy Certificate of Approval for storm sewer installation related to development Provision for overtime chargeback Pool Enclosure Permits Topsoil/Fill Permits Revenue fee increased at the April 4, 2011 Council meeting 2613.9990.0000 Run Date: 20/04/11 1:16 PM 2011 BUDGET 850 850 610,584 (150,000) (8,500) (2,000) (10,000) (4,500) (10,000) (20,000) Totai 1429.0000.0000 SALE OF SERV-DEV CNTRL (205,000) Other Revenue Curb cuts / Newspaper pads / Sidewalk Repairs Totai Revenues Net Expenses Total 2613.9990.0000 Other Revenue ��, F�,..,. �:= �.: ::�. (25,000) (25,000) (230,000) 380,584 ���� �� �'it���ri�� 2011 Current Budget Approved Final Committee of Adjustment Run Date: 20/U4/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGET °fo GHGE ': ACTUALS BUDGET ' 2Q'E7 201� ' EXPENDITURES Salaries & Wages 5,360 4,480 6,800 0 6;800 0.00°!a ' Employer Contributions 433 354 616 0 616 Q.QO°Ia Conferences 0 0 0 1,000 1;000 O.Qd%; Travel 603 395 600 215 815 35.$3°l0 ' Seminars & Education 0 0 0 0 ' 0 0.�0°!0 ' Memberships 550 550 550 50 600 9.09°1�, ' Total EXPENDITURES 6,946 5,779 8,566 1,265 9,$31 14.77°!a' Net 6,946 5,779 8,566 1,265 9,831 1#.77% � ;� ` � �,.;� ���� �� ��� ���� 2011 Approved Final Background Information 2630 Committee of Adjustment EKPENDITURES 2630.1100.0000 Salaries & Wages Honorarium - 5 Members 2630.14Q0.0000 Employee Benefits Run Date: 20I04/11 1:16 PM 2011 BUDGET 6,800 Total 2630.1100.0000 Salaries & Wages 6,800 This item includes mandatory deductions ( CPP., EI., EHT., ) 2630.1800.0000 Conferences 616 Totai 2630.1400.0000 Employee Benefits 616 Ontario Association of C/A Conference (1 member) in Oxford County, ON 1,000 Total 2630.1800.0000 Conferences 1,000 2630.2110.0000 Travel C/A Members - 18 meetings @ 51 km per meeting @$.53/km C/A Members - Site Visits - 200km @$.53/km Ontario Association of C/A Conference in Oxford County, ON - 360km return 2630.2395.0000 Memberships Ontario Association of C/A - 5 Members @$120 each Total Expenses Total Revenues Net Expenses Total 2630.2110.0000 Travel Total 2630.2395.0000 Memberships � � �� � _�>, 500 120 195 815 600 600 9,831 0 9, 831 ��t� �� ���:���°���� 2011 Current Budget Approved Final Heritage Pickering Run Date: 20/04111 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BU[1GET % CHGE. ACTUALS BUDGET `' 2011 ' 2010 EXPENDITURES Travel 0 153 1,500 0 1,500 0.00% ' Advertising 0 0 0 0 0 Q.00°/a Subscription & Publications 0 0 100 0 10(3 O.QO°Io Seminars & Education 266 0 400 0 400 (3.00% Consulting & Professional 0 2,876 5,000 3,000 $;000 60.00°ffl Recpt, Prom & Sp Events 101 0 300 200 50E} 66.67°l0 Memberships 120 60 80 0 80 0.00°l0 ' Photo, Mapping, Printing 1,485 3 250 0 250 O.QO°la Stationery & Office Supplies 246 59 150 0 150 Q.QO% Gift Shop Plaques 310 0 1,000 0 1 tOa� �.Od°fo ` Total EXPENDITURES 2,528 3,151 8,780 3,200 11;9$d 36.45°fa Net 2,528 3,151 8,780 3:200 ; 11,980 35.45% r� aa ,�, _; �,,, _: _ T �� � 1 Approved Final Background Information 2743 Heritage Pickering EXPENDITURES 2743.2110.0000 Travel Parking & mileage Total 2743.2110.0000 Travel 2743.2220.0000 Subscriptions & Publicati Publications related to heritage activities; 1 subscription to heritage matters Total 2743.2220.0000 Subscriptions & Publicati 2743.2340.0000 Seminars & Education Education Seminars for members Total 2743.2340.0000 Seminars 8� Education 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage review assistance 2743.2394.0000 Run Date: 20/04l11 1:16 PM 2011 BUDGET 1,500 1,500 100 100 400 400 8,000 Total 2743.2392.0000 Consulting 8� Professional 8,000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 3@ approximately $170.00 each) 2743.2395.0000 500 Total 2743.2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 500 Memberships Annual fee for Community Heritage Ontario Chairperson 2743.2396.0000 General printing 2743.5300.0000 Total 2743.2395.0000 Memberships Photo,Mapping,Printing Total 2743.2396.0000 Photo,Mapping,Printing Stationery & Office Suppl General office supplies, training supplies, & name tags Total 2743.5300.0000 Stationery & Office Suppl 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (three @ $300) Total Expenses Total Revenues Net Expenses Total 2743.5400.0000 Gift Shop/Plaques .��°�yF;. '� °i Y 80 80 250 250 150 150 1,000 1,000 11,980 0 11,980 � -� i�KER�f� tai T B1C�NT�I�NIAL 20� � Pickering Pubiic Library Board �,�, VICRENMG - � �2.;.WBU. . � The Pickering Public Library exists so that all Pickering residents have equal access to the resources, information and ideas that will enrich their civic, corporate and personal lives. In order to achieve this end, the Board stresses the following priorities: 1. Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through � th.e internet. 2. Residents will have multiple opportunities to engage and connect with others in their community. _ 3. Children from birth to age five will have programs and services designed to ensure that they will enter school ready to learn to read, write and listen. 4. Residents will have the services and support they need to express themselves by creating original print, video, audio or visual content in a real-world or online environment. 5. Residents will have materials and programs that excite their imaginations and provide pleasurable reading, viewing and listening experiences. 6. Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and read and will have open and accessible virtual spaces that support social networking. January 2011 's,d;�F „ ,w,s u �;i� � � �� PICKEfiiNG PUBUC . . , . . Manager o/ Library Technologies f -NUFT Coordinator of Virtual Services 1 - NUFT Client Services Specialist - 1-UFT IT Specialist - 1 - UFT IT Technician - 1- UFT Information Services Tech. 1 - UFT Circulation Services 1 . Nl1FT Sr. Circulation Ass't. - 2-UFT 1-UPT Circulation Ass't. - 7-UPT General Library Ass't 2-UPT Revised: Wednesday, February 02, 2011 Pickering Public Library Organizational Chart Por Budget Library Board Chief Ekecul Officer 1 - NUFT Director of Public Services 1 - NUFT Outreach, Programs B Pu6licify !-NUFT Client Services Specialist - 3-UFT Public Services Tech. - 1 - UPT Information Services Tech. - 2-UFT 4 - UPT (incl. 1 graphics) Children's Ass't - 2-UPT Manager of Projects 8 Facilities 1 - NUFT Courier/Maintenance Person - 1 - UFT Manager of Branch Serviees 1 - NUFT Brench Supervisor- _ 1 - UFT Information Services Tech. - 2-UFT 2-UPT Public Services Tech - 4-UPT Communiry Rural Br. Ass't - 1 - UPT Circulation Ass'L - 3 - UPT Manager of Client Relations 1 - NUFT EMPLOYEE COMPLEMENT 13 Non-Union Full Time (NUF� 1 Non-Union Part Time (NUPT) 21 Union Full Time (UFT) 30 Union Part Time (UPT) 65 Permanent Empioyees Total Director of Support Servlces 1 - NUFT Manager of Collections 1 - NUFT Librarian I - t - UPT Reference / Specia� Serv. Librarian - 1 - UFT Client Services Specialist- 1 - UFT Manager of HR $ Administration i-NUFT Senior Administrative Assistant - 1 - NUPT Administrative Services Assistant - 1-UPT Aeq. 8 Bib. Servlces 1 - NUFT A � B Services Tech. - 7 - UFT Assistant 11 A&B Serv. - 2 - UFT Assistant I A 8 B Serv. - 1 - UFT 1 - UPT %��� �a� �i�:��a���� 2011 Current Budget Approved Final Libraries Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. BI�DCy�T °lo CHGE ACTUALS BUDGET 3 2011 ' 2014 ; EXPENDITURES Salaries & Wages 2,967,954 3,075,083 3,042,002 42,111 3,�$4,113 1.38°1a Overtime 1,533 698 1,250 0 1,250 0.00% Employer Contributions 626,324 648,004 698,310 30,017 728,32? 4.30°l0 : Employee Recognition & Appreciai 3,118 4,020 3,700 0 3,700 O.OU°lo ' Conferences 8,485 6,061 7,200 (1,000) 6,20tt ' (13.89%} Travel 5,480 4,443 4,500 0 4,500 0.00°/a Postage 5,587 4,248 6,000 (500) 5,500 {$.33°!0} Freight, Express 8� Cartage 289 264 420 0 42� 0.00°10' Cellular Phones 1,797 2,144 1,500 600 2,'tOd 40.Od°Io ' Telephones 47,901 68,474 44,894 22,698 67,5g2 ' S0.56°!0 Advertising 14,607 6,637 5,000 1,000 6,00� 20.00% Legal Services 7,985 8,761 5;600 2,000 7,600 35.71°f�, Seminars & Education 18,749 15,606 26,858 (8,358) 18,50Q (3'J.12%) Purch PrntingBroch/News Ltr 7,216 9,146 3,800 2,700 6;5�0 71.05% Insurance Premium 38,845 43,894 43,990 3,959 47,949 9.00°�0' Ins. Deductible 0 � 2,000 0 Z,d0t3 0.00°10 ' Data Processing Services 0 0 0 0 0 0.0�°fo Consulting & Professional 69,525 28,404 30,490 26,250 56,740 86.d9°lo ` Recpt, Prom & Sp Events 5,428 10,889 7,000 3,500 '10,500 50.Q0°lo Memberships 3,653 4,954 5,437 1,213 6,650 22.31%' Outside Agency Serv 0 0 0 31,856 31,856 0.00°l0 Build Repairs & Mtce 190,473 178,914 180,067 (23,975) 156,092 (13.31°!0} Veh - Repairs & Maintenance 1,079 989 3,000 0 3,QOQ O.OQ% Misc Equip Repairs 119,209 117,198 115,315 265 115,580 0_23°l0 ' Other Fix. Assets Rep & Mtce. 0 0 0 0 0 0.04% Rental Misc Equip 0 0 1,134 (1,134) p ,(1QO.p0°fo} Stationery & Office Suppiies 27,245 30,995 30,000 (2,000) 28,OQ0 (6:67%}' Catalogue Processing Supp 24,722 27,550 25,000 0 25,4Q0 OAO%` Lib Materials 104,840 96,575 87,000 5,000 92,(}QO 5.75% Program Supplies 0 10,903 6,000 2,000 8,QU0 33.33% Utilities - Water 9,930 9,528 10,770 (766) , 10,004 (7.11%)'- Utilities - Gas 48,281 39,512 53,174 (8,174) 45,000 {1537%)'' Utilities - Hydro 121,420 123,423 125,814 (5,814) ' 12Q,000 ' (4_62°laj Utilities - Oil 0 0 0 0 ' d 0.00°l0 Gas, Oil Tires 2,169 1,720 2,200 0 2,ZQ0 0.00% Supplies & Tools 26,496 12,320 11,000 0 31,0�0 �0.00°l0; Minor Furniture & Fixtures 0 0 0 15,100 15,104 0.00% Hardware Replacements 0 0 0 19,000 19,Op0 0.00% =��� .� �„� �: ���� �� t�����ri�� 2011 Current Budget Approved Final Libraries Run Date: 20/04/11 1:21 PM 2009 2010 2010 ACTUALS YTD APPROVED INC./DEC. $UDGE7 % CHGE. ACTUALS BUDGET 2011 - ` 2010 ' Total EXPENDITURES 4,510,340 4,591,357 4,590,425 157,548 4,747,973 3.43°!�' REVENUES Fines - Library Matls. (149,967) (146,999) (175,000) 20,000 , (1�5,000) ' (11.43%}' Misc. - Photocopies Lib. (17,161) (18,037) (15,765) (500) (16,265} 3.17% Donations (1,100) (5,445) 0 0 0 Q.00°l0 Federal Grant (18,246) (1,654) 0 (14,388) (14;38$) ,', 0.00°!0 ` Ont. Specific Grants (174,231) (171,518) (135,696) (8,309) ,; (144,005) 6.12°fa' Transfer from Reserve Fund (33,289) 0 0 (35,000) {35,0(IO) O.OQ°lo VendingMachines (1,851) (2,236) (1,102) (98) (1,200) $.89°!Q` Programs 0 0 0 0 ' 0 0_00°l ; Rentals - Mtg. Room(Public (6,324) (14,164) (15,848) (2,152) �1$,�OQ) 13.58°!0 Other Misc Revenue (8,447) (4,027) (11,000) 0 (11;Ofl0) O.D�°10 ` Total REVENUES (410,616) (364,080) (354,411) (40,447) (394,$58) ` 11.4'1 °!o' Net 4,099,724 4,227,277 4,236,014 117,101 4,353,115 2.76°/a �, �. ����N Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences 2131 Cellular Phones 2140 Telephones 2210 Advertising 2320 Legal Services 2340 Seminars 2365 Purchased Printing 2370 Insurance Premium 2392 Consulting 2394 Recept. & Promo. 2395 Memberships 2399 Outside Agency Ser 2435 Building Repairs ,, CITY OF PICKERING 2011 LIBRARY SUMMARY OF MAJOR INCREASES/(DECREASES) Amount 42,111 30,017 (1,000) .�1 22,698 1,000 2,000 (8,358) 2,700 3,959 26,250 3,500 1,213 31,856 (23,975) Explanation Changes in salaries & wages is mainly due to the following: addition of CAP student funding (offset by federal grant funding revenue). Increase in benefits mainly due to OMERS rate increase. Reduction reflects planned activity for 2011. Additional use of Mike network for Library facilities staff. Increase reflects improved public internet access. Increase offset by provincial grant revenue. Increase targeted to improve marketing and promotion activities Collective bargaining negotiations in 2011. Decrease reflects planned activity for 2011. No grant funding available in 2011. Reduced grant funding available in this area. Increase is attributable to higher replacement value of insured assets Increase is mainly due to Library Building program consultation. This project will provide the following: space needs projections, general design requirements, site assessment and preliminary budget. Increase targeted to improve marketing and promotion activities. Knowledge Ontario membership - provides high value for clients This expense (security services) previously budgeted in account Building & Repairs. Decrease mainly due to transfer of cost related to security services transferred to "Outside Agency" account. T�' � � � -. Item 2678 Misc. Equip Rentals 5300 Stationary & Office Sup 5310 Lib Materials 5320 Program Supplies 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5373 Minor Furniture 5375 Hardware Replace Total Changes CITY OF PICKERING 2011 LIBRARY SUMMARY OF MAJOR INCREASES/(DECREAS Amount (1,134) (2,000) 5,000 2,000 (766) (8,174) (5,814) 15,100 19,000 $ 157,548 Explanation Equipment no longer required. Decrease reflects 2011 planned activity. Increase allows for purchase of newer formats such as eBooks. Increase targeted to improve marketing and promotion activities Based on 2010 estimated actuals and Durham Region rate increas Based on 2010 estimated actuals and contract rate. Based on 2010 estimated actuals and contract rate. In previous years, the capital budget would have included these relatively low dollar items. Under Public Sector Accounting Board (PSAB) rules and as adopted by City Council, these low dollar iterr have to be budgeted in the current budget. Reptacement personal computers are now reflected in the current budget as per PSAB. � �_,« xa ��' � Item 1529 Fines - Lib Materials 1580 Misc. Photocopies 1610 Fed. Grant 1623 Ont. Grant 1920 Transfer from Reserve Fur CITY OF PICKERING 2011 LIBRARY EXPLANATION OF REVENUE CHANGES _ __ Amount $20,000 Explanation Decrease reflects 2010 year-to-date actuals. (500) Increase reflects 2010 year-to-date actuals. (14,388) (8,309) CAP student and Internet funding SOLS Internet and Service Ontario Funding (35,000) Funding is for building plan review. 9916 Vending Machines (98) Increase reflects 2010 year-to-date actuals. 9933 Rentals - Mtg. Room/Publi 2,152 Increase in revenues to reflect 2010 year-to-date actuals. Total Changes 1$40.4471 .�.�.. K, *_�;� 2745 Libraries EXPENDITURES 2745.1100.0000 ���� �� �� ����� 2011 Approved Final Background Information Salaries & Wages Base Salaries & Wages Graphics Technician PT - New Position -(offset by elimination below) Run Date: 20/04/11 1:16 PM Additional Allocation Casual Contingency (offset by elimination below and reduction in account 2435) Additional Allocation Pages (offset by elimination below) Director, Special Projects FT - Position Eliminated IT Student Pages - Funded by Grant Funds in account 1610 2745.1200.0000 OVERTIME 2011 BUDGET 3,069,186 28,464 28,000 8,000 (60,325) 10,788 Total 2745.1100.0000 Salaries & Wages 3,084,113 To meet service level/workfoad commitments Total 2745.1200.0000 OVERTIME 2745.1400.0000 Emp�oyer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as health, dental and life insurance Total 2745.1400.0000 Employer Contributions 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff 2745.1800.0000 1 r: 1,250 1.250 728,327 728,327 3,700 Total 2745.1700.0000 Employee Recog'n & Apprec 3,700 Conferences Ontario Library Association Annual Conference (OLA) Other Conferences (PLA, ALA, OALT, COSUGI etc.) 3. HRPA Conference 4. Health and Safety Training conferences Total 2745.1800.0000 Conferences 2745.2110.0000 Travel Staff and Board travel at City's approved rate Travel costs for seminars and education Total 2745.2110.0000 Travel 2745.2121.0000 Postage Overdue notices: Driven by circulation Other mail Reduced at the April 4, 2011 Council meeting 5{= .�� =-� 3,600 1,000 600 1,000 6,200 3,400 1,100 4,500 5,200 800 (500) 2745 Libraries I / / Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2745.2121.0000 Postage 5,500 2745.2122.0000 Freight,Express & Cartage Freight, Express & Cartage Totai 2745.2122.0000 Freight,Express & Cartage 2745.2131.0000 Celiular Phones Based on 4 Library cell phones 2745.2140.0000 Costs include upgrades Total 2745.2131.0000 Ceilular Phones Telephones long distance, monthiy charges, fax lines, voice mail and system Internet Cost largely offset by grant money (see 1623 below) Total 2745.2140.0000 Telephones 2745.2210.0000 Advertising Advertising (Recreation Newsletter, advertisements, job postings) Total 2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses Collection agency fees (partially offset by Revenue 1529) Provision for legal counsel Total 2745.2320.0000 Legal Services Expenses 2745.2340.0000 Seminars & Education Staff training based on Staff Development plan Legally required staff training Manager Training - Funded from Grant in account 1623 Total 2745.2340.0000 Seminars & Education 2745.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes printed brochures, newsletters etc. Total 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Insurance Premium Annual cost of insurance policy. Premium increases due to higher value of assets insured and higher replacement costs. 420 420 2,100 2,100 25,799 41,793 67,592 6,000 6,000 1,000 6,600 7,600 12,500 4,000 2,000 18.500 6,500 6.500 47,949 Total 2745.2370.0000 Insurance Premium 47,949 2745.2371.0000 Insurance Deductible Insurance Deductible 2,000 Total 2745.2371.0000 Insurance Deductible 2,000 2745.2392.0000 Consulting & Professional �=...m �� .�,.;��: ���� �� �� ����� 2011 Approved Final Background Information 2745 Libraries EFAP Program Building Plan (partially funded from DC reserve fund, see below) Board Education Ergonomic Consultations Reduced at the April 4, 2011 Council meeting Run Date: 20/04/11 1:16 PM 2011 BUDGET 3,740 50,000 3,000 1,000 (1,000) Total 2745.2392.0000 Consulting 8� Professional 56,740 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Community linkage activities Promotions etc. Reduced at the April 4, 2011 Council meeting 2745.2395.0000 4,000 7,000 (500) Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 10,500 Memberships Canadian Library Association Ontario Library Association (Institutional) C.E.L.P.L.O. Ajax/Pickering Board of Trade CODI (Dynix users) Children's Book Centre Community Development Council Durham H RPA American Library Association Federation of Ontario Public Libraries Knowledge Ontario Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library 2745.2435.0000 Sanitact (6 units) 230 375 200 150 100 75 32 413 140 2,935 2,000 6.650 31,856 Total 2745.2399.0000 Outside Agency Services 31,856 Building Repairs & Mainte Security System Service W/C deodorizer Defibrillator monitoring Misc. Costs (Outside Lighting, Pest Control, etc) �,., ��� 1,340 420 900 1,800 3,000 ���� �� ��������� 2011 Approved Final Background Information 2745 Libraries Washroom & Janitorial Supplies (all sites) Air handling maintenance (chillers & starters only) Fan calibration & adjustment Elevator maintenance Boiler Maintenance Garbage disposai Diesel generator maintenance Main Electrical Switchboard Yearly Maintenance Mech. Systems Water Treatment Energy Management System "PM" Electrical Safety Authority Yearly Inspections Miscellaneous provision for electrical, p►umbing, mechanical & other supplies, air handling Petticoat Creek--HVAC service contingency Petticoat Creek--Security System Services Petticoat Creek--Sanitact (1Unit) Greenwood--HVAC service contingency Greenwood--Security System Services Claremont--HVAC service contingency Claremont--Security System Services All Branches--Water Testing Ali Branches--Carpet Treatment (CN & PC) All Branches--Fire Alarm, Sprinkler & Fire Extinguishers All Branches--Ceiling Tile Replacement Contingency (All Sites) Whitevale Water Treatment Supplies Greenwood Roof - Shingles & Insulation replacement Janitoriai staff City (Term employees) Central Library carpet replacement - 1st floor Centrai Library carpet replacement - Deferred to 2012 Total 2745.2435.0000 Building Repairs & Mainte 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #850 assigned for Library Courier use _ .t. R�, u-� 4a - v.� i.��-i � Run Date: 20/04/11 1:16 PM ���5� BUDGET 5,000 6,000 2,000 6,000 3,000 4,000 2,000 1,000 2,500 1,500 1,500 12,300 1,000 420 225 215 420 500 420 1,200 5,800 5,000 1,000 15,000 972 15,700 53,960 50,000 (50,000) 156.092 3,000 2745 Libraries 1 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET Total 2745.2457.0000 Vehicle-Repair & Maintena 3,000 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance--Filtering software licenses Network Maintenance--Domain registrations Network Maintenance--GEO IP Authentication Network Maintenance--Anti-Spam filtering Network Maintenance--Misc. Software Provisions Network Maintenance--Instailation and Cabling Network Maintenance--Productivity software Licenses Checkpoint Maintenance Contract (CN & PC) - Hardware ILS Maintenance--Horizon Software and Hardware Support ILS Maintenance--BiblioCommons Copier Maintenance--Central (5 Units), Petticoat Creek (1 Unit), Claremont (1 Unit), Greenwood (1 Unit). Photocopier maintenance costs partially offset by Revenue Account 1580 Contingency 2745.2678.0000 2745.5300.0000 200 400 300 2,200 3,500 6,275 6,500 23,625 39,080 9,500 16,000 8,000 Total 2745.2478.0000 Misc.Equipment Repairs 8� 115,580 Misc Equipment Rentals Stationery & Office Suppl General Office Supplies Total 2745.5300.0000 Stationery & Office Suppl 2745.5303.0000 Cataloque Processing Supp Processing supplies includes materials processing supplies, security cases, membership cards, overdue notices & printer rolls Total 2745.5303.0000 Cataloque Processing Supp 2745.5310.0001 Library Mat - 57.14% Includes Non-Capital Materials (Online Products, Digital Collections and Periodicals) Reduced at the April 4, 2011 Council meeting Total 2745.5310.0001 Library Mat - 57.14°/a 2745.5320.0000 Program Supplies Programming Funds for Public Programs. 2745.5510.0000 Utilities - Water 0 28,000 28,000 25,000 25,000 93,000 (1,000) 92,000 8,000 Total 2745.5320.0000 Program Supplies 8,000 �_ �,..;�. ,n���; 2745 Libraries Central Petticoat Creek 2745.5520.0000 ���� �� �������� 2011 Approved Final Background Information Utilities - Gas Total 2745.5510.0000 Utilities - Water Central, Petticoat Creek, Claremont and Greenwood Total 2745.5520.0000 Utilities - Gas 2745.5530.0000 Utilities - Hydro Central, Petticoat Creek, Claremont and Greenwood, whitevale Total 2745.5530.0000 Utilities - Hydro 2745.5900.0000 Gas, Oil, Tires City Vehicle #850 for Library Courier Use 2745.5902.0000 Misc. Equipment Miscellaneous & Supplies Children's Educational Equipment & Supplies Library Signs Run Date: 20/04/11 1:16 PM 2011 BUDGET 8,489 1,515 10,004 45,000 45,000 120,000 120.000 2,200 Total 2745.5900.0000 Gas, Oil, Tires 2,200 Electronic Equipment for iHelp Total 2745.5902.0000 Misc. Equipment 2745.5973.0000 Minor Furniture & Fixtures Provision for ergonomic furniture Replacement public seating Reduced at the April 4, 2011 Council meeting 2745.5975.0000 Replacement PCs Total 2745.5973.0000 Minor Furniture 8� Fixtures Hardware Replacements Reduced at the April 4, 2011 Council meeting Total Expenses REVENUES 1529.0000.0000 5,500 1,500 2,000 2,000 11,000 5,000 12,100 (2,000) 15.100 20,000 (1,000) Total 2745.5975.0000 Hardware Replacements 19,000 FINES - LIBRARY MATLS. 4,747,973 Fines, Replacement & Fees etc. (155,000) Total 1529.0000.0000 FINES - LIBRARY MATLS. (155,000) 1580.0000.0000 MISC. - PHOTOCOPIES LIB. � _ • �� .:,r �_ �. 2745 Libraries Photocopying 1610.2745.0000 ���� �� �����i�� 2011 Approved Final Background Information Run Date: 20/04/11 1:16 PM 2011 BUDGET (16,265) Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB. (16,265) FEDERAL-HRDC Youth Funding CAP DREN internet funding (10,788) (3,600) Total 1610.2745.0000 FEDERAL-HRDC (14,388) 1623.2745.0000 Ont Grant - Library Household Grant - Province Pay Equity Equalization "down-paymenY' est. - Prov. SOLS Connectivity Grant Service Ontario Grant SOLS Education Fund 1920.2745.0000 Trsf frm RF - Library (97,833) (8,592) (26,580) (5,000) (6,000) Total 1623.2745.0000 Ont Grant - Library (144,005) Transfer from Reserve Fund for Building Plan (see Account 2392 above) 2745.9916.0000 Vending Machines (35,000) Total 1920.2745.0000 Trsf frm RF - Library {35,000) Based on sales of vending machine products Total 2745.9916.0000 Vending Machines 2745.9933.0000 Rentals - Mtg. Room/Publi Rental of library meeting and board rooms Rental of Greenwood space to DWAC 2745.9990.0000 (1,200) 1 200 (10,152) (7,848) Total 2745.9933.0000 Rentals - Mtg. Room/Publi (18,000) Other Revenue Payphone, book sales, other revenues Total Revenues Net Expenses Total 2745.9990.0000 Other Revenue _ f� ,4Ny j ��j� 4 (11,000) (11,000) (394,858) 4,353,115