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Home My WebLink About2005 Current Budget $ CITY OF PICKERING 2005 CURRENT BUDGET ITABLE OF CONTENTS IDEPT.# PAGE NO. GENERAL GOVERNMENT 1 I SUMMARIES Revenues-Departmental 30 Expenditures -Departmental 32 IIComparative Reports 34 MAYOR, COUNCIL & COUNCIL SUPPORT 58 IMayor 2111 60 Council 2113 62 Council Support 2113 75 ADMINISTRATION DEPARTMENT 77 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER Chief Administrative Officer 2121 88 IIICustomer Care Centre 2129 91 CORPORATE PROJECTS AND POLICY i Corporate Projects and Policy 2192 93 Emergency Operations Control Centre 2241 97 tHUMAN RESOURCES Human Resources 2139 100 Health & Safety 2141 103 ILEGAL SERVICES 2125 106 ICORPORATE SERVICES . 108 I CLERKS Clerks Office 2122 117 Elections 2191 120 Print Shop/Mail Room 2199 121 I By—law 2220 123 Il FINANCE & TREASURY SERVICES Finance 2127 127 I CORPORATE SUPPORT SERVICES Supply& Services 2133 132 Information Technology 2196 135 1 CITY" OF PICKERING 2005 CURRENT BUDGET ITABLE OF CONTENTS DEPT.# PAGE NO. OPERATIONS & EMERGENCY SERVICES 139 Operations &Emer. Services—Admin. 2710 152 I` FIRE SERVICES DIVISION Fire Services 2240 155 MUNICIPAL PROPERTY& ENGINEERING DIVISION Municipal Property Engineering&Admin. 2290 161 Roads 2320 165 Property Maintenance 2132 169 Crossing Guards 2230 172 Streetlights 2325 . 174 Environmental Services 2430 176 Parks 2718 178 Operations Centre—Municipal Garage 2315 183 CULTURE & RECREATION DIVISION Civic Complex 2124 187 Senior Citizens Centre 2572 190 Cult. &Rec. Admin. - 2711 194 Programs 2712 197 Dunbarton Pool 2713 201 Don Beer Arena 2715 205 Community Centres 2719 209 Recreation Complex—Central Core 2731 213 Recreation Complex—Pool 2733 220 Recreation Complex—Arenas 2735 . 224 Museum 2744 228 PLANNING & DEVELOPMENT 233 Plan &Develop—Admin 2610 241 Planning 2611 245 Building Services 2612 249 Development Control 2613 252 Committee of Adjustment 2630 255 fJ EXTERNAL AGENCIES 257 Heritage Pickering 2743 258 t Animal Control 2293 260 LIBRARIES 2745 262 I I 1 CITY OF PICKERING 2005 • BUDGET GENERAL GOVERNMENT REVENUE I2004 %CHANGE Revised INCREASE 2005 2005 BUDGET BUDGET (DECREASE) I BUDGET VS.2004 II1001 POA Revenues $300,123 ($85,012) 1 $215,111 -28.33% 0000 Non-Shared P.I.L.S. 3,734,579 (334,168) I 3,400,411 -8.95"/° 0000 Linear Properties 1,476,941 121,079 1,598,020 8.20% 1530 Rentals 54,500 0 54,500 0.00% 1543 Metro Agreement 0 20,000 20,000 NA 1550 Interest from Investments 462,500 (462,500) 0 -100.00% 1 1591 Commissions 750 (350) 400 -46.67% 1592 Misc Donations 3,000 (1,000) 2,000 -33.33% 1593 Sale of Equipment 5,000 (1,000) 4,000 -20.00% 1594 Sale of Land 150,000 50,000 200,000 33.33% . 1599 Other Net(Under)Over Levies 0 0 0 0.00% 0 1599 Other Misc.Transactions 1,000 2,500,000 2,501,000 250000.00% Veridian 2,318,530 324,720 2,643,250 14.01% 1910 Tsfr.from Easement Settlement Agree.Res. 0 435,337 435,337 NA 1910 Tsfr.from Reserve-Contingency-Elections 0 0 0 0.00% ' 1910 Tsfr.from Reserve-Gas Tax Funds 808,856 808,856 NA 1910 Tsfr.from Reserve- Transit 757,109 (354,755) • _ 402,354 -46.86% 1910 Tsfr.from Reserve-Contingency-Assessment 0 0 0 0.00% 1911 Tsfr.from Reserve-Cont.Sudies&Consulting 0 50,000 50,000 NA 1920 Tsfr.from Res.Fund- Workers'Comp. 86,784 19,298 106,082 22.24% I1920 Tsfr.from Res.Fund-Development Charges 1920 Tsfr.from Res.Fund-Parkland 1940 Tsfr.from Capital 1950 Tsfr.from Rate Stabilization Reserve • Surplus 110,000 110,000 0.00% $9,460,816 $3,090,505 $12,551,321 32.67% Re-Allocation of Revenues for Presentation Purposes Land Sales (200,000) I, Gas Tax Funds (808,856) Transit Reserve for APTA (307,354) Total For Presentation Purposes $11,235,111 1 I • 4/27/2005 11:53 AM 1 I • I a I CITY OF PICKERING J • 2004-2007 PROFORMA BUDGET GENERAL GOVERNMENT REVENUE I 2004 INCREASE 2005 2006 2007 1 Revised Proforma Proforma BUDGET (DECREASE► BUDGET BUDGET BUDGET 1001 POA Revenues $300,123 ($85,012) $215,111 $215,111 $215,111 i 0000 Non-Shared P.I.L.S. 3,734,579 (334,168) 3,4p0,411 3,300,411 3,200,411 0000 Linear Properties 1,476,941 121,079 1,598,020 1,598,020 1,598,020 1530 Rentals 54,500.. 0 54,500 54,500 54,500 • 1543 Metro Agreement 0 20,000 20,000 20,000 20,000 I 1550 Interest from Investments 462,500 (462,500) 0 0 50,000 1591 Commissions 750 (350) 400 400 400 1592 Donations 3,000 (1,000) 2,000 2,000 2,000 1593 Sale of Equipment 5,000 (1,000) 4,000 4,000 4,000 1594 Sale of Land 150,000 50,000 200,000 0 0 1599 Other Net(Under)Over Levies 0 0 1599 Other Misc.Transactions 1,000 2,500,000 2,501,000 1,000 1,000 Veridian 2,318,530 2,643,250 2,287,708 2,287,708 1910 Tsfr.from Easement Settlement Agree.Res. 0 435,337 435,337 1910 Tsfr.from Reserve-Contingency-Elections 0 0 $180,000 i 1910 Tsfr.from Reserve-Gas Tax Funds 808,856 808,856 1910 Tsfr.from Reserve-Transit 757,109 (354,755) 402,354 1910 Tsfr.from Reserve-Contingency-Assessmen 0 0 0 1911 Tsfr.from Reserve-Cont Studies&Consulting 0 50,000 50,000 1920 Tsfr.from Res.Fund-Workers'Comp Fund 86,784 19,298 106,082 108,204 110,368 1920 Tsfr.from Res.Fund-Development Charges 1920 Tsfr.from Res.Fund-Parkland 1940 Tsfr.from Capital Surplus 110,000 110,000 110,000 110,000 • $9,460,816 $2,765,785 $12,551,321. $7,881,354 $7,653,518 .1 • 11 1 I i. • 2 i • I I I 1 CITY OF PICKERING ' I 2005 BUDGET IGENERAL GOVERNMENT EXPENDITURE I 200• 4 %CHANGE Revised INCREASE 2005 2005 BUDGET BUDGET (DECREASE) BUDGET VS.2004 2115 Business Development&City Promotion 18,000 (18,000) 0 -100.00% I 2123 Post Employment Benefits Obligation 89,500 (89,500) 0 -100.00% 2126 Purchased Services 412,000 180,000 592,000 43.69% 2126A Corporative Requirements &PR 20,250 20,250 NA 2130 Office Machines-Rental 0 0.00% 2131 Office Machines-Repair&Maintenance 0 0.00% 2134 Provision for Uncollectable Taxes 173,163 0 173,163 0.00% 2135 Property Tax &Vacancy Rebates 62,350 4,460 66,810 7.15% 2140 Telephone 0 0 0.00% 2193 Insurance 86,692 19,390 106,082 22.37% 2194 Insurance-Self Insurance 90,000 0 90,000 0.00% 2195 Grants to Organizations&Individuals 281,337 (25,969) 255,368 -9.23% 2197 Advertising-Community Page 0 0 0 0.00% I 2810 Interest Paid Out on Bank Loans 0 0 0 0.00% 2811 Interest Paid Over to Own Funds 0 0 0 0.00% 2812 Debenture Debt Charges 2,207,001 166,743 2,373,744 7.56% • 2815 Loan Financing Vehicles 56,571 (14,683) 41,888 -25.95% 2819 Bank,Credit Card&For.Exchange Charges 63,000 (63,000) 0 -100.00% 2821 Tsfr.to Easement Settlement Agreement Reserve 2,500,000 2,500,000 NA 2821 Tsfr.to Reserve for Equip.Replacement 0 0 0 0.00% 2821 Tsfr.to Reserve for Contingency-Elections 90,000 0 90,000 0.00% 2821 Tsfr.to Reserve for Vehicle Replacement 25,000 25,000 50,000 100.00% I 2821 Tsfr.to Dunbarton Pool Reserve ' 4,962 0 4,962 0.00% I 2821 Tsfr.to Dun Beer Arena Reserve 30,000 0 30,000 0.00% 2821 Tsfr.to Complex Central Core Reserve 27,000 0 27,000 0.00% 2821 Tsfr.to Rec Complex Pool Res. 15,000 0 15,000 0.00% 2821 Tsfr.to Rec Complex Arena Res. 20,000 0 20,000 0.00% 2821 Tsfr.to Programs Res. 18,500 0 18,500 0.00% 2822 Trans.to Reserve Fund-Comm.Fac. 0 0 0 2823 Trans.to Capital Fund I I Capital Funded From Current 2,023,710 775,835 2,799,545 38.34% Capital Funded From Dealer Financing 70,000 40,000 110,000 57.14% Capital Funded From Internal Loans 0 0 0 NA Capital Funded From DEBT 2,212,000 2,032,800 4,244,800 91.90% 2891 City Share of DC Projects 1,000,000 (410,000) 590,000 -41.00% i 2900 Contingency 1,021,108 38,713 1,059,821 3.79% 2901 Emergency Operational Needs • 67,500 0 67,500 0.00% $10,164,394 $5,182,039 $15,346,433 50.98% IWithout Debt&Int.Loans&Deal Fin. 7,882,394 3,109,239 10,991,633 Without Debt&Capital funded from Current 5,858,684 2,333,404 8,192,088 it S 4/27/2005 11:54 AM 3 a I I ---- ; • • • CITY OF PICKERING 2004-2007 j • PROFORMA BUDGET • • GENERAL GOVERNMENT EXPENDITURE I it • 11 2004 INCREASE 2005 2006 2007 Proforma Proforma 1 • BUDGET (DECREASE) BUDGET BUDGET BUDGET •• • • 2115 Business Development&City Promotion 18.000 (18,000) 0 0 0 p 21xx Post Employment Benefits Obligation 89,500 - (89,500) 0 0 0 f 2126 Purchased Services 412.000 180,000 592,000 342,000 342,000 ill • 2126A Corporative Initiatives&PR 0 20,250 20,250 20,250 20,250 1 • 2130 Office Machines-Rental 0 0 0 0 2131 Office Machines-Repair&Maintenance 0 0 0 0 • 2134 Provision for Uncolleetable Taxes 173,163 0 173,163 173,163 173.163 2135 Property Tax &Vacancy Rebates • 62,350 4,460 66,810 66,810 66,810 1 2140 Telephone 0 0 0 0 J 2193 Insurance 86,692 19,390 106.082 116.690 128,359 ' 2194 Insurance-Self Insurance 90,000 0 90,000 94,500 99,225 1 • 2195 Grants to Organizations&Individuals 281.337 (25,969) 255,368 255,368 255,368 • • 2810 Interest Paid Out on Bank Loans 0 0 0 0 2811 Interest Paid Over to Own Funds 0 0 0 0 l 2812 . Debenture Debt Charges • 2,207,001 166,743 2,373,744 2.794,803 3.114,803 lig 2815 . Loan Financing Vehicles 56,571 (14,683) 41,888 82,175 92,175 • 2819 Bank,Credit Card&For.Exchange Charges 63,000 (63,000) 0 2821 Tsfr.to Easement Settlement Agreement Reserve 2,500,000 2,500,000 0 0 • • 2821 Tsfr.to Reserve for Equip.Replacement 0 0 0 0 2821 Tsfr.to Reserve for Contingency-Elections 90,000 0 90,000 0 120,000 2821 Tsfr.to Reserve for Vehicle Replacement 25.000 25,000 50,000 75,000 100,000 • • • • 2821 Tsfr.to Dunbarton Pool Reserve 4,962 0 4,962 4.962 4,962 2821 Tsfr.to Dun Beer Arena Reserve 30,000 0 30,000 30,000 30,000 • • 2821 Tsfr.to Complex Central Core Reserve 27.000 0 27,000 - 27,000 27,000 2821 Tsfr.to Rec Complex Pool Res. 15,000 0 15,000 15,000 15,000 2821 Tsfr.to Rec Complex Arena Res. 20,000 0 20,000 20,000 20,000 2821 Tsfr.to Programs Res. 18,500 0 18,500 18,500 18,500 • • • • 2822 Trans.to Reserve Fund-Comm.Fac. • • 2823 Trans.to Capital Fund Capital Funded From Current 2,023,710 775,835 2,799,545 2,500,000 2,500,000. Dealer Financing 70,000 40,000 110,000 110,000 200,000 Internal Loans 0 0 0 0 0 Capital Funded From DEBT 2,212,000 2,032.800 4,244,800 4,000,000 4,000,000 • 2891 Development Charge Contribution-City Share 1,000,000 (410,000) 590,000 59'0,000 590,000 . i • 2900 Contingency 1,508,698 (448.877) 1,059,821 529,809 529,809 2901 Emergency Operational Needs 67,500 0 67,500 67,500 67,500 1 • $10,651,984 $4,694,449 $15,346,433 $11,933,530 512,514,924 1 • I 4/27/2005 4 • I I 1 CITY OF PICKERING 2005 BUDGET iPOA REVENUES Account Number 1595 I 0 CHANGE 2004 INCREASE r 2005 I 2005 BUDGET BUDGET (DECREASE) I BUDGET j VS.2004 i Projected Revenues $300,123 ($30,012) $270,111 Revised to reflect 2004 Actuals (55.000) 1 (55,000) I ;300.123 1585.0121, $215,111 -28.33% 1998 to 2004 POA Revenues I $350,000 $300,000 $250,000 II ITT ■ ■ Wi $200,000 $150 000 I' ii ■' ■ ■ ■ ■ I $100'000 II. . . . . . ■ 1998 1999 2000 2001 2002 2003 2004 I Year Funds POA Funds Were Earned Payments Received 1998 313,656 Two cheques were received: ($166,696-July 14,2000)&($146,960-March 5,2001) 1999 297,193 Cheque received September 10,2001. 2000 252,267 Cheque received January 2,2002. 2001 257,632 Two cheques were received: ($252,586-March 18,2002 &($5,046-Fall 2002.) 2002 289,433 Two cheques were received: ($229,000-March 6,2003 &($60,433-May 5,2003.) I 2003 296,540 Cheque received April 26,2004. 2004 244,783 Cheque received April 18,2005. I I II Coma 4m2005 itSO AM . 5 1 • I CITY OF PICKERING I 2005 BUDGET 0000-0000 NON-SHARED P.I.L.S. i Based on 2004 Tax Policy and Tax Rates • 2003 2004 2005 Budget Budget Projection Federal&Provincial Properties $616,208 $467,101 $429,260 I Estimated Loss from Public Works Cda (199,612) (34,000) (50,000) OPG&Ont Hydro One Networks 2,431,950 2,873,570 2,407,550 Municipal Enterprises 710,657 627,908 688,601 2002 Tax Policy Adjustment 526,567 Loss in revenue due to re-assessment (100,000) (100,000) Est.Loss from lower Large Ind.Ed Rate(7 year phase- (100,000) (100,000) (75,000) Total $3,885,770 $3,734,579 $3,400,411 Explanation 1 • The continuing reduction of the industrial and large industrial education tax rate will translate into future revenue losses. I 2000 2001 2002 2003 2004 Large Ind.Edu.Tax Rate 0.04647133 0.0417607 0.03045172 0.02726705 0.0245319 I Assumptions The above revenue calculation are based on the following assumptions: 1 That the large industrial tax Gass will continue to exist for the 2005 taxation year. 2 That the office building tax class will continue to exist for the 2005 taxation year. 3 That the taxation ratios structure/relationship will be maintained for the 2005 taxation year. 1 I I I 4/27/2005 11:50 AM Council 6 1 1 CITY OF PICKERING 2005 BUDGET i0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 132.50 acres x$1,434.04(Mun.) $190,010 CP RAIL 03-20-32600 224.52 acres x$1,434.04 (Mun.) 321,971 1 HYDRO I 01-18-02320 967.50 acres X$834.02(Mun.) $806,914 967.50 acres X$1,208.66(Educ.) 1,169,379 1,976,293 I o LESS: . Region share 67.5%of Municipal Iportion (890,254) $1,598,020 IAssumption The tax rates for land are established under the Education Act(Regulation 392)and the Municipal I Act(Regulation 387). The distribution of the tax revenue between the Region and the City is determined under subsection 368.3 of the Municipal Act and assumes no change. 1 1 I I $ I 4/27/2005 11:50 AM Council 7 1 1i I CITY OF PICKERING 2005 BUDGET 1530/1570/1591 -RENTALS,SERVICE CHARGES&COMMISSIONS I 2004 2004 INCREASE 2005 1 Est. ACTUAL BUDGET (DECREASE) BUDGET 1530-RENTALS Il 0001) Con.3 Pt.Lot 19 • Roll Number 03-011-21910 Rented to 1317970 Ont.Inc., T/A Pickering Driving Range $17,500 $17,500 •$0 $17,500 0002) Con.3 Pt.Lot 19,20 Roll Number 03-011-22810 Rented to T.Amts: 19,000 19,000 0 19,000 0003) Con.3 Pt.Lot 19,Parts 2,3 Roll Number Rented to O.J.Muller Landscaping 18,000 18,000 0 18,000 $54,500 $54,500 $0 $54,500 �( 1591 -COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings $162 $300 $0 $300 2) Received from Federal& 11 Provincial Sales Tax remittances 76 100 0 100 • $238 $400 $0 $400 ii I • 4/27/2005 11:50 AM p Council Q . 1 CITY OF PICKERING J 2005 BUDGET 1543-LANDFILL OPERATIONS-METRO AGREEMENT 2004 2004 INCREASE 2005 Est.ACTUAL BUDGET (DECREASE) BUDGET 1543-METRO AGREEMENT Revenue paid to General Fund by City of Toronto. 1) City of Toronto pays to the 14,000 0 20,000 $20,000 City 10%of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces electricity which is sold to various end users. Eastern Power has re-started paying royalties to the City of Toronto. I I I $14,000 $0 $20,000 $20,000 • • • 4/27/2005 11:50 AM 9 Council I I CITY OF PICKERING �. 2005 BUDGET NET REVENUE FROM CASH MANAGEMENT I 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 1550-INTEREST FROM INVESTMENTS Interest earned by the City's General Fund on both short and long term investments. $1,013,590 $462,500 ($462,500) $0 i I $1,013,590 $462,500 ($462,500) $0 2810-INTEREST PAID OUT ON BANK LOANS Interest paid out on short term bank _ loans that are taken out prior to receipt of taxation revenue, government grants or investment maturities. $0 $0 $0 $0 2811-INTEREST PAID OVER TO OWN FUNDS Paid over to our own Reserve Funds; (591,082) 0 0 0 2812-LOAN REPAYMENT Transfer to finance- Don Beer Arena 0 0 ($591,082) $0 $0 $0 NET REVENUE FROM CASH MANAGEMENT $422,508 $462,500 (462,500) $0 Now Budgeted in Finance under cost centre 2127.0000 I I 4/27/2005 11:50 AM Council • 10 1 • I' I ii ll CITY OF PICKERING 2005 BUDGET 1592-DONATIONS MISCELLANEOUS 1 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 1592 -DONATIONS 1 $0 $3,000 ($1,000) $2,000 I $0 $3,000 ($1,000) $2,000 IDecrease partially reflects 2004 estimated actuals. I I 1 I 1 li I • II 4/27/2005 11:50 AM 1 1 Council 1 CITY OF PICKERING 2005 BUDGET 1593/1594-SALE OF EQUIPMENT&LAND I 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 1593-SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction,etc. $5,114 .$4,000 $0 $4,000 $5,114 $4,000 $0 $4,000 J 1594-SALE OF LAND I Various land transactions during the year(net) $251,092 $150,000 $50,000 $200,000 $251,092 $150,000 $50,000 $200,000 1 Land Sales revenues are being applied to fund capital from current expenditures,which reduces the impact on the tax levy. • • • I I I I . 4/27/2005 11:50 AM 12 Council CITY OF PICKERING 2005 BUDGET 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 1 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 1599 Miscellaneous Transactions $0 • $1,000 $0 $1,000 Receipt of funds from Ag.Agreement 2,500,000 2,500,000 $0 $1,000 $2,500,000 $2,501,000 • 11; This account captures the miscellaneous revenue activity of the Corporation. : . . i 1 I4/27/2005 11:50 AM 13 Council I . 1 I CITY OF PICKERING 2005 BUDGET 1910 -TRANSFERS FROM RESERVES 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 1) From•RESERVE FOR CONTINGENCY- G/L 4612 $0 $0 $0 $0 1911 -Reserve Continuing Studies& Consulting. 50,000 50,000 Transfer From Easement Settlement Agree. Res. 435,337 435,337 Gas Tax Reserve(2004 Funds-$161,515) and Gas Tax Reserve(2005 Funds-$647,341) 808,856 808,856 • Transfer from Transit Reserve APTA-Financial Services Exp. 189,386 189,386 (94,386) 95,000 Maintain APTA at Neutral Tax Levy Position 563,223 563,223 (255,869) 307,354 Purch of Serv. -Ajax Transit 4.500 4.500 4 500 0 Sub Total Transfer 757,109 757,109 (354,755) 402,354 TOTAL TRANSFERS FROM RESERVES $757,109 $757,109 $939,438 $1,696,547 • I . 1 I a 4/27/2005 11:50 AM Council 14 I I CITY OF PICKERING 2005 BUDGET 1920 -TRANSFERS FROM RESERVE FUNDS i 2004 2004 INCREASE 2005 IEST.ACTUAL BUDGET (DECREASE) BUDGET 1) From- DEVELOPMENT CHARGES OLD RESERVE FUND-G/L 4227(1.3) ITo cover the cost of the DC study. The expense is budgeted in account 2127.2392 $0 0 0 0 $0 $0 $0 $0 I 2) From- WORKERS'COMPENSATION RESERVE FUND-G/L 4234 I This transfer to offset the cost of $86,784 $86,784 $19,298 $106,082 insurance. Increase due to higher costs for _ the excess indemnity insurance. 1 $86,784 $86,784 $19,298 $106,082 I TOTAL CONTRIBUTIONS FROM 1 RESERVE FUNDS $86,784 $86,784 $19,298 $106,082 I .I I I I i 4/27/2005 11:50 AM Council • 15 • I CITY OF PICKERING 1 2005 BUDGET 0 j Revenues From Veridian I 2004 2004 Revised INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET Dividend 413,280 413,280 324,720 738,000 1 Interest from Prom Notes 1,905,250 1,905,250 0 1,905,250 I $2,318,530 $2,318,530 $324,720 $2,643,250 These funds were budgeted as a"Front Page Adjustments"in 2004. 1 1 1 I 1 I 4/27/2005 11:58 AM 205gen_gov_oct.xls Council 16 1 I CITY OF PICKERING 2005 BUDGET 2115 - BUSINESS DEVELOPMENT & CITY PROMOTION I 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET Provision $0 $18,000 ($18,000) $0 This cost was transferred mid year 2004 to Corporate Projects and Policy. I I I I I I 4/27/2005 11:50 AM Council 17 I CITY OF PICKERING 2005 BUDGET 111 21XX-POST EMPLOYMENT BENEFIT OBLIGATION 2004 INCREASE 2005 • BUDGET (DECREASE) BUDGET Recommended Provision $89,500 ($89,500) $0 I $89,500 ($89,500) $0 I I I I I Council I I CITY OF PICKERING 2005 BUDGET • • 2126 -GENERAL GOVERNMENT - PURCHASED SERVICES 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET Consultive&Professional $319,230 $412,000 $180,000 $592,000 $319,230 $412,000 $180,000 $592,000 1 1) Senior Mgmt Strategic Planning sessions ($12,000) (CAO). 2) General Litigation matters ($100,000).. 3) Development Charge Appeal ($15,000). 4) Disaster Recovery Study- Phase II & Phase Ill ($55,000). 5) Unanticipated needs. ($50,000). Reduced by $30,000 at the Executive Committee Meeting of April 25, 2005. 6) Approved in 2004 and continuing in 2005- Review of Fees & Charges Municipal Act ($50,000)-offset by a transfer from Continuing Studies Reserve. 7) Seaton Financial Impact Assessment ($60,000) & Provincial/OMB matters ($250,000), for a total cost of$310,000. 8) Peer Review for GTAA Airport- North Pickering ($30,000). Added at the Executive Committee Meeting of April 25, 2005. 4/27/2005 11:50 AM Council 19 I I I CITY OF PICKERING 2005 BUDGET 2126.2394-CORPORATE REQUIREMENTS&INITIATIVES . i 2004 INCREASE 2005 I BUDGET (DECREASE) BUDGET AMO Memberships $8,250 $8,250 I Corporate Requirements&Initiatives 12,000 12,000 $20,250 $20,250; I AMO Memberships were budgeted under each Councillor in 2004 but has moved to reflect the general nature of the 1 expenditure. I • 1 1 . I I 1 1 I 4/27/2005 11:50 AM O Council • if • 1 I I I I CITY OF PICKERING 2005 BUDGET 1 2134-PROVISION FOR UNCOLLECTABLE TAXES I 2004 2004 INCREASE 2005 IIEST.ACTUAL BUDGET (DECREASE) BUDGET Provision $157,731 $150,000 $0 $150,000 IShortfall from Public Works CDA-City Share 15,055 23,163 0 23,163 $172,786 $173,163 $0 $173,163 City share of property tax write-offs due to: ARB decisions,Minutues of Settlement and Section 357&358 adjustments. I , I I 1 I I 4/27/2005 11:50 AM Council c I 1 CITY OF PICKERING 2005 BUDGET Property Tax&Vacancy Rebates 2004 2004 INCREASE 2005 Est.Actual BUDGET (DECREASE) BUDGET 2135-Charity Property Tax Rebates Registered charities that occupy either 3,000 6,500 ($500) $6,000 commercial or industrial units can receive a 40% rebate of their property taxes. • 3,000 6,500 (500) $6,000 2137-Property Tax Rebate At the December 20, 1999, Council meeting, 786 850 (40) 810 Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1, 1999. 786 850 (40) $810 2138-Vacancy Rebate Under Bill 140,allowances for vacancies will no 68,044 55,000 5,000 60,000 longer be reflected in the tax rates. Instead, owners of commercial and industrial properties will have to apply to the municipality for a property tax rebate. I 68,044 $55,000 $5,000 $60,000 • • I I 4/27/2005 11:50 AM 2 2 Council • I I I CITY OF PICKERING 2005 BUDGET 2193/2194 - INSURANCE/SELF-INSURANCE I I 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET 2193-INSURANCE: 2122 Insurance Costs For WSIB Occupational Accident Ins. 5,908 5,908 1,020 6,928 Excess Indemnity $80,784 80,784 18,370 99,154 $86,692 $86,692 $19,390 $106,082 2194-SELF-INSURANCE: 2122 General Government $85,000 $90,000 $0 $90,000 $85,000 $90,000 $0 $90,000 General liability costs have now been allocated to individual cost centres. Self Insurance costs above$1,000 are budgeted in the General Government section. In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy,the City has purchased"Excess indemnity"insurance with a$300;000 deductible and a$25 million per accident payout. The"Occupational Accident Insurance"will pay a lump sum up to $300,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res. Fund). I I I 4/27/2005 11:50 AM Council 23 1 I I CITY OF PICKERING a 2005 BUDGET 2195-GRANTS TO ORGANIZATIONS&INDIVIDUALS 2004 2004 INCREASE 2005 I EST.ACTUAL BUDGET (DECREASE) BUDGET 2570-Social&Charitable: United Way (28,474 X$2.90 per household) 81,884 81,884 691 82,575 Council Resolution#116/04. Festival of Trees 1,000 1,000 0 1,000 St.John Ambulance 1,000 1,000 0 1,000 Rouge Valley Health System Foundation 8,000 8,000 Council Resolution#132/04. Durham West Arts Centre 25,000 25,000 0 25,000 Council Resolution#115/03 Tapp-C-Grant(Fire Services Division) 3,128 3,128 0 3,128 Multiple Sclerosis 500 500 0 500 Equity Initiatives such as Accessibility Committee 3,000 0 3,000 1 Race Relations Committee-funding for the Committee 1,500 0 1,500 , City of Pickering Award-High School students 400 800 0 800 Herizon House Contribution Council Resolution 14/04 • 20,000 20,000 (20,000) 0 Tsumani Relief 5,000 5,000 Charity Event(Hall&Ice Rental) 1,086 1,100 1,100 Canadian Legion -Re-location of cenotaph 10,000 10,000 East&West Salons Grant-Council Resolution#1/05(Hall Rental) 1,240 1,240 TBA 5,000 5,000 OVERT-One Time Grant (Approved at March 7,2005 Council Meeting) 5,000 5,000 Durham Hospice 1,500 1,500 0 1,500 $135,498 $139,312 $16,031 $155,343 2572-Senior Citizens:Bus Trips&Other $19,749 $22,925 0 $22,925 I 2642-Agriculture: Durham Region Plowmens'Association $100 $100 • $0 $100 $100 $100 $0 $100 i I • I . 4/27/2005 11:50 AM Council 24 1 I I CITY OF PICKERING I 2005 BUDGET 2195-GRANTS TO ORGANIZATIONS&INDIVIDUALS 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET DECREASE BUDGET I2712•Culture&Recreation: Lake Ont.Waterfront Trail Collaborative Communications $1,000 $1,000 $0 $1,000 Pickering Rotary Music Festival 500 500 0 500 I Altona Forest Website Project 200 200 0 200 Christmas Dance-Grant&Facility Rent (CUPE&FIRE) 4,000 4,000 0 4,000 Kinsmen Santa Claus Parade 1,000 1,000 0 1,000 Easter Parade 1,000 1,000 Frenchmans Bay Festival 2,500 2,500 0 2,500 I P.A.R.U. 10,000 20,000 0 20,000 Pickering Aerials Gymnastics Club 3,000 3,000 0 3,000 Pickering Aerials Gym. -Capital Exp.Grant 46,000 46,000 (46,000) 0 Durham Ontario Senior Games 0 1,500 0 1,500 Grant to CUPE 129-Christmas Party 500 300 ' 0 300 Roadwatch Committee 5,000 5,000 0 5,000 Winterfest (Journal Entry)-Now Budgeted under Programs(2712) 0 5,000 (5,000) 0 Toronto Region Conservation Authority II Duffin Watershed Project 7,000 7,000 0 7,000 Deleted at April 7&8-Budget Committee Meeting (7,000) (7,000) Added at April 7&8 Budget Comm Meeting-Joint Funded Envir. Proj. 10,000 10,000 Frenchman's Bay Rehabilitation(Yr 2 of 3) 15,000 15,000 0 15,000 I 1st Canadian Parachute Grant 1,000 TBA 2,000 2,000 Waterfront Coordinating Corn. (Approved at March 7,2005 Council Meeting)_ 5,000 5,000 Youth Initatives 0 5,000 0 5,000 $96,700 $117,000 ($40,000) $77,000• TOTAL $252,047 $279,337 ($23,969) $255,368 I I I .1 I4/27/2005 11:50 AM Council • 25 II I 1 CITY OF PICKERING I 2005 BUDGET 2812 -LOAN REPAYMENT Original 2004 INCREASE 2005 Debt Amt. BUDGET (DECREASE) BUDGET o Financed b Projects ce by Loans Pre 2002 Internal Loans $7,677,000 $1,041,397 $870,706 I 2002 Internal Loans 5 yr at 5.3% 43,000 10,014 9,711 ii 10 yr at 5.8% 1,181,000 158,943 150,031 Total $8,901,000 Pre 2003 External Debt 10 yr at 5.8% $2,601,000 340,000 20 yr at 6.3% 1.677,000 125,975 Total $4,278,000 474,163 I 2003 Debt 2003 Internal Loans 349,071 45,646 45,646 2003 External loans 3,494,000 486,690 486,690 2004 Debt i ' 2004 Internal Loans 267,000 39,346 2004 External Loans 1,537,000 233,391 Debt Issuing Costs 64,060 TOTAL QEBENTURE DEBT CHARGES 2,208,665 165,079 $2,373,744 I Any unused funds are to be applied towards outstanding principal. I I 1 4/27/2005 11:50 AM Council 26 I I CITY OF PICKERING 2005 BUDGET 2815-SMALL VEHICLE FINANCING 2003 2004 INCREASE 2005 BUDGET (DECREASE) BUDGET 2001 Vehicles(3) 26,400 (15,703) 10,697 I 1 2003 Vehicles Two vehicles $13,919 (8,711) 5,208 I... 2005 Vehicles(July1,2005-First Payment) 25,983 25,983 I TOTAL VEHICLE PAYMENT CHARGES $40,319 $1,569 $41,888 The 2005 vehicles are to be financed either through dealer financing or internal loans depending upon the best terms and conditions. Any unused funds are to be applied towards outstanding principal. I I I 1 4/27/2005 11:50 AM ) Council �r 7 I I I CITY OF PICKERING 2005 BUDGET I 2819 BANK, CREDIT CARD & FOREIGN EXCHANGE CHARGES I 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET I BANK CHARGES $27,180 $30,000 ($30,000) $0 I CREDIT CARD CHARGES Charges on VISA transactions: $23,060 $22,000 ($22,000) $0 Charges on MASTERCARD transactions: 10,597 10,500 (10,500) 0 $33,657 $32,500 ($32,500) $0 FOREIGN EXCHANGE CHARGES 1 U.S. Dollar Fees $493 $500 ($500) $0 TOTAL FINANCIAL CHARGES $61,330 $63,000 ($63,000) $0 This cost is now budgeted in Corporate Services(2127). I I 1 4/27/2005 11:50 AM Council 28 I I CITY OF PICKERING 2005 BUDGET 2821 -TRANSFERS TO RESERVES. 2004 2004 INCREASE 2005 EST.ACTUAL BUDGET (DECREASE) BUDGET IITo- EASEMENT SETTLEMENT AGREEMENT RESERVE • G/L 4612.xxxx $2,500,000 $2,500,000 gTo- RESERVE FOR CONTINGENCY- G/L 4612.2191 • IFrom#2191 Elections-50%of the estimated cost $90,000 $90,000 0 90,000 To- VEHICLE REPLACEMENT RESERVE G/L 4624.0000 Provide for the establishment of funding for the replacement of vehicles 25,000 25,000 25,000 50,000 ITo- Dunbarton Pool Reserve •G/L 4623.2713 Provide for the replacement of equipment. 4,962 4,962 0 4,962 ITo- Don Beer Arena Reserve G/L 4623.2715 I Provide for the replacement of equipment. 30,000 30,000 0 30,000 - To Rec.Complex Central Core Reserve G/L 4623.2733 IProvide for the replacement of equipment. 27,000 27,000 0 27,000 To- Rec. Complex Pool Reserve G/L 4623.2733 1 Provide for the replacement of equipment. 15,000 15,000 0 15,000 To- Rec. Complex Arena Reserve I G/L 4623.2735 Provide for the replacement of equipment. 20,000 20,000 0 20,000 To- Rec. Programs Reserve I G/L 4623.2712 Provide for the replacement of equipment. 18,500 18,500 0 18,500 $211,962 $230,462 $2,525,000 $2,755,462 ITOTAL TRANSFERS TO RESERVES $211,962 $230,462 $2,525,000 $2,755,462 II I i 4/27/2005 11:50 AM Council 29 I I CITY OF:PICKERING 2005 BUDGET DEPARTMENTAL REVENUE I %CHANGE 2004 2005 BUDGET APPROVED INCREASE i 2005 VS. IBUDGET (DECREASEll BUDGET 2004 BUDGET 2192 Corporate Projects and Policy $ 1,000 $ 104,500 $ 105,500 NA I 2241 Emergency Operation Control Centre 77,500 23,200 100,700 29.94% 2141 Health&Safety 20,000 - 20,000 0.00% 2125 Legal Services 500 500 0.00% 2122 Clerks Office . 87,400 (8,700). 78,700 -9.95% I 2199 Print Shop/Mail Room 5,000 5,000 NA- 2220 By-law 695,000 11,000 706,000 1.58% 2127 Finance(Accting,Taxes&Payroll) 1,615,900 436,000 2,051,900 26.98% 2196 Information Technology 28,455 - :28,455 0.00% I 2240 Fire Protection 139,000 139,000 0.00% 2290 Mun.Prop. Eng.&Admin. 46,189 (30,189) 16,000 -65.36% 2320 Roads 40,000 - 40,000 0.00% 2132 Property Maintenance 85,000 (5,000) ::: 80,000 -5.88% I 2430 Environmental Services NA 2718 Parks 31,600 5,000 36,600 15.82% 2315 Operations Centre-Municipal Garage 542,480 (50,185). 492,295 -9.25% 2124 Civic Complex 7,900 7,900 0.00% I 2572 Senior Citizens Centre 45,000 3,800 48,800 8.44% 2712 Programs 1,423,478 7,798 1,431,276 0.55% 2713 Dunbarton Pool 120,971 10,100 131;071 8.35% 2715 Don Beer Arena 873,100 41,400 914,500 4.74% I 2719 Community Centres 73,000 1,143,611 8,600 $1,600 11.78% 2731 Recreation Complex-Central Core 43,611 89,461 1,233,072 7.82% 2733 Recreation Complex-Pool . 247,010 15,903 262,913 6.44% I 2735 Recreation Complex-Arenas 635,000 11,000 646;000 1.73% 2744 Museum 114,580 1,475 116,055 1.29% 2610 Plan&Develop Admin 69,000 3,000 72,000 i 4.35% 2611 Planning 386,253 (19,558). 366;695 -5.06% 2612 Building Services 1,000,000 1,000,000 0.00% 2613 Development Control 104,000 2,000 106,000 1.92% 2293 Animal Control 76,000 76,000. 0.00% 2745 Libraries 282,743 5,903 288,646. 2.09% ITOTAL $ 10,011,670 $ 671,508 $ : 10 683,178 6.71% Note: The above revenue items are recorded within the Departmental Budgets for control purposes. II I I I I I 30 I CITY OF PICKERING 2004=2007 BUDGET. DEPARTMENTAL REVENUE 2004 I2006 2007 APPROVED INCREASE 1 2005 PROFORMA PROFORMA BUDGET (DECREASE).' BUDGET BUDGET BUDGET 2192 Corporate Projects and Policy $ 1,000 $ 104,500 $ 105,500 :$ 108,650 :$ 112,4.53 2241 Emergency Operation Control Centre 77,500 23,200 100,700 103,218 106,831 2141 Health&Safety 20,000 20,000 20;500 21,115 2125 Legal Services 500 - 500 508 521 2122 Clerks Office 87,400 (8,700) :: 78,700 80;668 .::: 83,089 2199 Print Shop/Mail Room 5 000 5,000 5;125 5,305 2220 By-law 695,000 11,000 706,000 723,650 747,518 2127 Finance(Accting,Taxes&Payroll) 1,615,900 436,000 2;051 900 2,072;592 2,095 258 2196 Information Technology 28,455 28A55 29,166 30,187 2240 Fire Protection 139,000 139,000 141,875 145,927 2290 Mun.Prop.Eng.&Admin. 46,189 (30,189) 16,000 16,390 16,948 2320 Roads 40,000 - • 40,000 : 41,000 42,435. 2132 Property Maintenance 85,000 (5,000) 80,000 81,200 . 83,230 2430 Environmental Services - 2718 Parks 31,600 5,000 36,600 37,515 38,828 2315 Operations Centre-Municipal Garage 542,480 (50,185) 492 295 505;449 521,050 2124 Civic Complex 7,900 - 7,900 8,098 8,382 2572 Senior Citizens Centre 45,000 3,800 48,800 49,720 51,003 2712 Programs 1,423,478 7,798 1,431,276 1,467,058 1,511,233 2713 Dunbarton Pool 120,971 10,100 131,071 134,348 .138,963 2715 Don Beer Arena 873,100 41,400 914,500 937,363 970,171 2719 Community Centres 73,000 8,600 81 600 83,642 86,151 2731 Recreation Complex-Central Core 1,143,611 89,461 1,233,072 1,263,899 1,308092 2733 Recreation Complex-Pool 247,010 15,903 262,913 269,486 278,919 2735 Recreation Complex-Arenas 635,000 11,000 646,000 662,150 : 685,326 2744 Museum 114,580 1,475 116,055 118,751 122,696 2610 Plan&Develop-Admin 69,000 3,000 72,000 73,730 75,907 2611 Planning 386,253 (19,558) 366,695 375,863. 388,627_: 2612 Building Services 1,000,000 - 1,000,000 1,015,000 1,035,300. 2613 Development Control 104,000 2,000 106,000 108,650 112,018 2293 Animal Control 76,000 76,000 77,900 80 238 2745 Libraries 282,743 5,903 1 288,646 295,862. 304,738 TOTAL $10,011,670 $ 671,508 $ 10,683,178 $ 10,909,026 $ 11,208 459 I 1 I • . 1 . • 31 I I I I CITY+OF:PICKERING 2005 BUDGET DEPARTMENTAL EXPENDITURE I %CHANGE 2004 2005 BUDGET REVISED INCREASE :;:: :2005 VS. 1 BUDGET (DECREASE). BUDGET 2004 BUDGET Mayor Ryan $ 120,835 $ 4,827 I $ :. : 125,662 . 3.99% M.Brenner,Reg.Coun.Ward 1 71,475 6,578 ': :: :::::::::78,053 9.20% I B.Mclean,Reg.Coun.-Ward 2 71,475 1,678 73 153 2.35% R.Johnson, Reg.Coun.Ward 3 71,475 6,628 78,103 : 9.27% K.Ashe,City Coun.-Ward 1 69,390 2,253 71,643 3.25% Dickerson,City Coun.Ward 2 - 72,443 72,443 NA ID.D.Pickles,City Coun.-Ward 3 71,475 2,378 73,853 3.33% M.Holland,Reg.Coun.Ward 2 71,475 (71,475) =100.00% Council Support 214,893 59,424 274;317 27.65% 2121 C.A.O.Office 370,138 83,905 454,043 22.67% I 2129 Customer Care Centre 137,471 16,050 153 521. 11.68% 2192 Corporate Projects and Policy 544,300 196,819 741,119 36.16% 2241 Emergency Operation Control Centre 125,896 37,418 I 163,314: 29.72% 2139 Human Resources 622,091 44,064 666,155. 7.08% I 2141 Health&Safety 120,784 (7,150) 113,634::, -5.92% 2125 Legal Services 206,924 (27,652) 179,272 -13.36% 2122 Clerks Office 514,745 15,230 529,975 2.96% 2191 Elections - 2,100 2,100 NA I 2199 Print Shop/Mail Room 384,003 (22 299) 361,704 -5.81% 2220 By-law 516,159 52,755 568,914 10.22% 2127 Finance(Accting,Taxes&Payroll) 2,011,134 85,267 2,096,401 4.24% 2133 Supply&Services 294,446 3,449 297;895 1.17% I 2196 Information Technology 961,195 (9 375) 951 820 -0.98% 2710 Operations&Emerg.Services-Admin. 333,155 25,926 359,081 7.78% 2240 Fire Protection 9,311,811 425,754 . 9;737,565 : 4.57% 2290 Mun.Prop. Eng.&Admin. 1,259,405 57,540 1,316,945 4.57% I 2320 Roads 3,593,921 126,322 3,720,243. 3.51 2132 Property Maintenance 415,038 (2,117) 412,921 -0.51% 2230 Crossing Guards 291,000 5,400 296,400 1.86% 2325 Street Lights 544,800 76,600 621,400 14.06% I 2430 Environmental Services 2718 Parks 1,555,625 (1,529 422 2 625) 26,000 337 298 -98.33% 2,228,876 108 , , 4.86% 2315 Operations Centre-Municipal Garage 824,937 (41,874) 783,063 -5.08% 2124 Civic Complex 414,243 915 41.5,158 0.22% I 2572 Senior Citizens Centre 213,922 20,606 234,528 9.63% 2711 Cult.&Rec.Admin. 854,844 38,751 893,595 4.53% 2712 Programs 1,807,591 3,130 1,810,721 ; 0.17% 2713 Dunbarton Pool 282,178 7,290 289;468 I 2.58% I2715 Don Beer Arena 869,936 38,692 908;628 4.45% 2719 Community Centres 492,990 21,220 514,210 4.30% 2731 Recreation Complex-Central Core 1,901,987 124,619 2,026,606 6.55% 2733 Recreation Complex-Pool 662,653 47,284 709,937 7.14% I2735 Recreation Complex-Arenas 627,504 16,020 :643,524 2.55% 2744 Museum 337,809 16,978 354,787: 5.03% 2610 Plan&Develop-Admin 802,743 52,007 854,750 6.48% 2611 Planning 1,326,609 65,820 1,392,429 4.96% I 2612 Building Services 705,290 73,152 778,442 10.37% 2613 Development Control 496,629 (35,043) 461,586 -7.06% 2630 Committee of Adjustment - 9,960 9,960 NA 2743 Heritage Pickering 6,340 6,340 j 0.00% I 2293 Animal Control 280,340 (16,340) 264,000 -5.83% 2745 Libraries 3,957,145 179,366 4,136,511 4.53% TOTAL $ 43,971,100 $ 472,090 ,:$::::44,443,190 , 1.07% IThe 2005 Increase/(Decrease)column reflects the transfer of Solid Waste Collection to the Region of Durham. These savings were captured as a front page adjustment in the 2004 budget. 1 32 • I CITY OF PICKERING 2004•.2007 BUDGET DEPARTMENTAL EXPENDITURE 2004 2006 . 2007 REVISED INCREASE 2005 PROFORMA PROFORMA:: BUDGET (DECREASE) BUDGET BUDGET BUDGET: : Mayor Ryan $ 120,835 $ 4,827 $ : 125662 $ 129,418 :$ 133,756 M.Brenner,Reg.Coun.Ward 1 71,475 6,578 78,053.:: 80,328 83,047 B.Mclean,Reg.Coun.-Ward 2 71,475 1578 73,153:, 75,293 ::: 77548 R.Johnson,Reg.Coun.Ward 3 71,475 6528 78,103 80 377 83,100:. K.Ashe,City Coun.-Ward 1 69,390 2253 71 643 73,750 76,247 D.Dickerson,City Coun.Ward 2 - 72,443 72,443 :: 74 533 76,937 D.Pickles,City Coun.-Ward 3 71,475 2,378 73553 76018 78,591:. M.Holland,Reg.Coun.Ward 2 71,475 (71,475) Council Support 214593 59,424 274 317 288919 298,876 2121 C.A.O.Office 370,138 83,905 454,043 464,198 480507 2129 Customer Care Centre 137,471 16,050 '::153;521 :::::::: 159,384.:: : :: 164550 2192 Corporate Projects and Policy 544,300 196,819 741;119 767,350 793 460 2241 Emergency Operation Control Centre 125,896 37,418 163514 168,950 174495 2139 Human Resources 622,091 44,064 666,155 688,113 711,853 2141 Health&Safety 120,784 (7,150) 113634.: 117,738 121,727 2125 Legal Services 206,924 (27,652) 179272 210,475 217783: 2122 Clerks Office 514,745 15,230 529,975 587,551 648,761 2191 Elections - 2,100 2100 270000 2199 Print Shop/Mail Room 384,003 (22,299) 361,704 372 425 385,222 2220 By-law 516,159 52,755 568514_.: 581498 629102:: 2127 Finance(Accting,Taxes&Payroll) 2,011,134 85,267 Z096,401 2,164 779 2264 587 2133 Supply&Services 294,446 3,449 297595 309 676 320,398 • 2196 Information Technology 961,195 (9,375) 951,820: .. 1,051,598 1,132,401 2710 Operations&Emerg.Services-Admin. 333,155 25,926 359581. 357,268 369,715 2240 Fire Protection 9,311,811 425,754 9,737565 11,007 525 11543953:: 2290 Mun.Prop.Eng.&Admin. 1,259,405 57,540 1516545 1,368 770 1,416,145 2320 Roads 3,593,921 126,322 3,720,243 :: 3,892,506 4.,025,089 2132 Property Maintenance 415,038 (2,117) 412,921. 425971: : 439,419: 2230 Crossing Guards 291,000 5,400 296,400 303610 312,924 2325 Street Lights 544,800 76,600 621400 : 636,935 658608: 2430 Environmental Services 1,555425 (1,529525) 26,000 26450 27,583: 2718 Parks 2,228,876 108,422 2,337,298 :::::2,403,185:: ::::2,485712: 2315 Operations Centre-Municipal Garage 824,937 (41,874) 783,063 810,003 836,745 ii 2124 Civic Complex 414,243 915 415,158 426460 441,401 2572 Senior Citizens Centre 213,922 20,606 :234528 241572.:_ ..249506.. 2711 Cult.&Rec.Admin. 854544 38,751 893,595 927,152 959230:: 2712 Programs 1,807,591 3,130 1,810,721 1,850669 : 1514428:: 2713 Dunbarton Pool 282,178 7290 289,468 :: 303,224 313235 I 2715 Don Beer Arena 869,936 38592 908528 937 364 965544 2719 Community Centres 492,990 21,220 514210 529,929 548,197 2731 Recreation Complex-Central Core 1,901,987 124519 2026506: 2,100 166 :: 2,170 513:: 2733 Recreation Complex-Pool 662,653 47,284 709,937: 732,513 757528 I' 2735 Recreation Complex-Arenas 627,504 16,020 643 524:: 665,603 688,496 2744 Museum 337,809 16,978 354,787 : 365597 378,292: ' 2610 Plan&Develop-Admin 802,743 52,007 854,750:: 946535 933 241 2611 Planning 1,326509 65,820 1392429 1.557188 :: 1,595667 2612 Building Services 705,290 73,152 778,442. 849,122 919923: 2613 Development Control 496,629 (35,043) 461,586 552,998 571542: I 2630 Committee of Adjustment - 9,960 9,960 9,732 9,835 2743 Heritage Pickering 6,340 - 6540 6,502 6,696 I 2293 Animal Control 280,340 (16,340) 264500 : 270 601 279,931 2745 Libraries 3,957,145 179,366 4,136,511 4,281,500 4,447,058:: . TOTAL $ 43,971,100 $ 472,090 $ 44,443 190 $ 47,679 822::$ 49,219 704: I 1 33 1 CITY OF PICKERING Personnel Expenditures include I Summary-ALL Personnel Expenditures 2005 BUDGET Salaries and wages, benefits and overtime. Organization Run o..:reeaoos 1:,9 PM 2004 2004 INCREASE 2005 INCREASE ACTUAL REVISE (DECREASE) BUDGET (DECREASE)I _BUDGET % Mayor Mayor Ryan $67,453 $74,035 $5,009 $79,044 6.77% Council M.Brenner,Reg.Coun.Ward 1 $35,470 $36,440 $2,513 $38,953 6.90% B.Mclean,Reg.Coun.-Ward 2 $35,470 $36,440 $2,513 $38,953 6.90% R.Johnson,Reg.Coun.Ward 3 . $35,470 $36,440 $2,513 $38,953 . 6.90% K.Ashe,City Coun.-Ward 1 $33,477 $36,440 $2,5131 $38,953 6.90% I D.Dickerson,City Coun.Ward 2 $4,216 $0 $38,953 $38,953 0.00% D.Pickles,City Coun.-Ward 3 $35,470 $36,440 $2,513 $38,953 6.90% M.Holland,Reg.Coun.Ward 2 $33,361 $36,440 ($36,440) $0 -100.00% Council Support $165,455 $180,526 $72,142 $252,668 39.96% C.A.O.Office 2121 C.A.O.Office $380,470 $338.680 $83,368 $422,048 24.62% 2129 Customer Care Centre $118,114 $128,583 $16,0811 $144,6641 12.51% Corporate Projects&Policy 2192 Corporate Projects and Policy $329,404 $383,848 $29,221 $413,069 7.61% . I 2241 Emergency Operation Control Centre $89,685 $92,430 $3,226 $95,656 3.49% Human Resources I 2139 Human Resources $414,811 $417,890 I $11,629 $429,519 2.78% 2141 Health&Safety $64,658 $75,188 $2,722 $77,910 3.62% Legal Services 2125 Legal Services $59,071 $59,0411 $112,8111 1 $171,852 191.07% Clerks I 2122 Clerks Office $488,500 $477,801 $15,845 $493,646 3.32% 2191 Elections $27,338 $0 $0 $0 0.00% 111 2199 Print Shop/Mail Room $94,931 $96,179 $3,352 $99,531 3.49% 2220 By-law $426,181 $404,532 $49,617 $454,1491 12.27% Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) $1,429,165 $1,490,192 $71,2391 $1,561,4311 4.78% Corporate Support Services I 2133 Supply&Services $279,248 $276,987 $6,341 $283,328 2.29% 2196 Information Technology $507,726 $523,981 $40,913 $564,894 7.81% Operations&Emero.Services-Admin 2710 Operations&Emerg.Services-Admin. $319,270 $318,410 $27,037 $345,447 8.49% II Fire Services Division 2240 Fire Protection $8,087,131 $8,403,120 $326,917 $8,730,037 3.89% Municipal Property Enain.&Admin. 2290 Mun.Prop.Eng.&Admin. $1,058,497 $1,151,373 $76,927 $1,228,300 6.68% 2320 Roads $1,781,088 $1,774,902 $45,957 $1,820,859 2.59% 1 2132 Property Maintenance I $202,338 $8,391 $210,729 4.15% 2718 Parks $1,278,523 $1,303,435 $60,936 $1,364,371 4.68% 2315 Operations Centre-Municipal Garage $409,856 $556,657 ($48,991) $507,666 -8.80% Culture&Recreation Division 2124 Civic Complex $56,979 $61,726 ($207) $61,519 -0.34% 2572 Senior Citizens Centre $114,525 $124,537 $24,090 $148,627 19.34% 2711 Cult.&Rec.Admin. $700,902 $722,978 $25,413 $748,391 3.52% 2712 Programs $465,357 $462,745 $15,435 $478,180 3.34% 2713 Dunbarton Pool $181,394 $195,042 $1,516 $196,5581 0.78% I 2715 Don Beer Arena $536,210 $524,292 $24,687 $548,979- 4.71% 2719 Community Centres $216,415 $198,052 $2,799 $200,851 1.41% 2731 Recreation Complex-Central Core $1,309,556 $1,308,305 $32,364 $1,340,669 • 2.47% 2733 Recreation Complex-Pool 1 $381,036 . $380,413 $26,317 $406,730 6.92% Il 2735 Recreation Complex-Arenas $396,5651 $377,237 $15,415 $392,652 $265,2491 4.09% 2744 Museum $237,1491 $251,057 $14,192 5.65% Plan&Develop-Admin 2610 Plan&Develop-Admin $716,871 $734,594_ $50,706 $785,300 6.90% Planning I 2611 Planning $863,062 $913,763 $39,038 $952,801 4.27% Building Services 2612 Building Services $617,913 $630,847 $89,237 $720,084 14.15% Development Control 2613 Development Control $386,329 $451,876 ($44,819)1 $407,057 -9.92% Committee of Adjustment 2630 Committee of Adjustment $0 $0 $6,800 $6,800 0.00% Libraries I 2745 Libraries $2,880,441 $2,861,208 $138,623 $2,999,831 4.84% • TOTAL 1 $28,344,7301 $29,147,442 $1,497,372 $30,644,8141 5.14% II 34 • I CITY OF PICKERING Salary Expenditure Summary 2005 BUDGET Organization Salaries Only O r9 an Ors:4211=15 1:19 PM 2004 2004 INCREASE 2005 INCREASE ACTUAL REVISED (DECREASE) BUDGET (DECREASE) BUDGET % Mayor Mayor Ryan $60,143 $60,000 $3,654_ $63,654 6.09% Council M.Brenner,Reg.Coun.Ward 1 $27,410 $27,500 $1,675 $29,175 6.09% B.Mclean,Reg.Coun.-Ward 2 $27,410 $27,500 $1,675 $29,175 6.09% R.Johnson,Reg.Coun.Ward 3 $27,410 $27,500 $1,675 $29,175 6.09% K.Ashe,City Coun.-Ward 1 $27,410 $27,500 $1,675 $29,175 6.09% D.Dickerson,City Coun.Ward 2 $4,001 $0 $29,175 $29,175 0.00% D.Pickles,City Coun.-Ward 3 $27,410 $27,500 $1,675 $29,175 6.09% III M.Holland,Reg.Coun.Ward 2 I $26,714 $27,500 ($27,500) $0 -100.00% Council Support $132,156 $140,436 $53,644 $194,080 38.20% C.A.O.Office 2121 C.A.O.Office $324,617 $280,419_ $66,332 $346,751 23.65% 2129 Customer Care Centre $94,856 $100,333 $13,011 $113,3441 12.97% Corporate Proiects&Policy 2192 Corporate Projects and Policy $275,287 $308,616 $26,025 $334,641 8.43% 2241 Emergency Operation Control Centre $73,604 $74,535 $2,608 $77,143 3.50% II Human Resources 2139 Human Resources $339,771 $337,790 $6,642 $344,432 1.97% 2141 Health&Safety $52,011 $59,790 $2,089 $61,879 3.49% Legal Services 2125 Legal Services $46,908 $45,884 $97,861 $143,745, 213.28% Clerks 2122 Clerks Office $394,995 $376,924 $14,572 $391,496 3.87% 2191 Elections $24,504 $0 $0 $0 0.00% 2199 Print Shop/Mail Room $73,954 $73,361 $2,460 $75,821 3.35% 2220 By-law $356,220 $299,920 $39,006 $338,926 13.01% Finance&Treasury Services 1 2127 Finance(Accting,Taxes&Payroll) ' $1,119,016 $1,162,692 $53,558 $1,216,2501 4.61% Corporate Support Services 2133 Supply&Services $226,750 $218,805 $4,357 $223,162 1.99% 2196 Information Technology $404,720 $406,147 $39,842 $445,989 9.81% Operations&Emero.Services-Admin 2710 Operations&Emerg.Services-Admin.1 $262,026 $256,070 $23,028 $279,098 8.99% Fire Services Division 2240 Fire Protection $6,500,529 $6,516,800 $244,300 $6,761,100 3.75% Municipal Property Engin.&Admin. 2290 Mun.Prop.Eng.&Admin. $852,4761 $902,742 $63,154 $965,896 7.00% 2320 Roads $1,361,629 $1,332,132 $24,957 $1,357,089 1.87% 2132 Property Maintenance $147,961 $147,867 $6,592 $154,459 4.46% 2718 Parks $1,043,396 $1,039,381 $59,970 $1,099,351 5.77% 2315 Operations Centre-Municipal Garage $330,399 $427,320 ($36,286) $391,034 -8.49% Culture&Recreation Division 2124 Civic Complex $49,544 $49,203 ($177) $49,0261 -0.36% 2572 Senior Citizens Centre $95,840_ $102,704 $21,264 $123,9681 20.70% 2711 Cult.&Rec.Admin. $559,497 $559,629 $25,763 $585,392 4.60% 2712 Programs $358,6501 $345,958 $13,873 $359,831 4.01% 2713 Dunbarton Pool $149,1611 $157,649 $891 $158,540 0.57% 2715 Don Beer Arena $431,649 $408,864 $19,891 $428,755 4.86% 2719 Community Centres $181,263 $152,249 $3,091 $155,340 2.03% 2731 Recreation Complex-Central Core $1,078,777 $1,038,730 $10,343 . $1,049,073 1.00% 2733 Recreation Complex-Pool $330,629 $311,328 $19,876 $331,204 6.38% 2735 Recreation Complex-Arenas $321,271 $291,098 $11,490 $302,588 3.95% 2744 Museum $212,033 $210,992. $9,232 $220,224 4.38% Plan&Develop-Admin 2610 Plan&Develop-Admin $572,741 $573,611 $36,081 $609,692 6.29% Planning 2611 Planning $691,800 $711,946 $29,4431 $741,389, 4.14% Building Services 2612 Building Services $498,827 $497,672 $70,411 $568,083 14.15% Development Control 2613 Development Control $298,654 $340,348 ($34,687) $305,661 -10.19% Committee of Adjustment 2630 Committee of Adjustment $0 $0 $6,800 $6,800 0.00% Libraries 2745 Libraries _ $2,377,361 $2,342,468 $124,913 $2,467,381 5.33% TOTAL $22,873,3891 $22,827,413 $1,189,924 $24,017,337 5.21%, 3 I • CITY OF PICKERING I Overtime Expenditures Summary 2005 BUDGET Organization Run D81.:3/212005 8:15 AM 2004 2004 INCREASE 20051 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Council I l 1 Council Support $100 $0 $5001 $5001 0.00% C.A.O.Office 1 r 2121 C.A.O.Office 1 $0 $500 $01 0 $5001 0.00% 2129 Customer Care Centre $0 $5001 $0 $5001 0.00% Corporate Proiects&Policy 1 2192 Corporate Projects and Policy $0 $500 $0 $5001 0.00% 2241 Emergency Operation Control Centre, $369 $500 $01 $500 0.00% Human Resources 1 1 2139 Human Resources $1,180 $2,6051 $0 $2,6051 0.00% Clerks 1 2122 Clerks Office $7,623 $1,000 $0 $1,000 0.00% 2191 Elections $1,585 $01 $0 $01- 0.00% 2199 Print Shop/Mail Room $146 $250 $0 $250 0.00% 2220 By-law $15,711 $20;0001 $0 $20,000 0.00% Finance&Treasury Services I 2127 Finance(Accting,Taxes&Payroll) $17,877 $17,0001 ($500) $16,5001 -2.94% I Corporate Support Services 1 2133 Supply&Services $144 $500 $0 $5001 0.00% 2196 Information Technology $8,6381 $12,000 ($3,000) $9,000' -25.00% Operations&Emerq.Services-Admin I i 1 2710 Operations&Emerg.Services-Admin. $565 $1,0001 $0 $1,000; 0.00% I Fire Services Division 2240 Fire Protection $90,277 $135,500 $42,5001 $178,0001 31.37% Municipal Property Engin.&Admin. 1 1 1 2290 Mun.Prop.Eng.&Admin. $7,135 $15,000; ($2,000)I $13,0001 -13.33% 2320 Roads $96,113 $80,0001 $10,000 $90,0001 12.50% 2132 Property Maintenance $9,016 $12,000 $0 $12,0001 0.00% 2718 Parks . $39,1341 $30,0001 $1,000 $31,0001 3.33% 2315 Operations Centre-Municipal Garage $8,323 $15,000 $0' $15,0001 0.00% I Culture&Recreation Division j $4,000 2124 Civic Complex $628 1 $01 $4,0001 0.00% 2572 Senior Citizens Centre $1,118 $2,0001 $01 $2,0001 0.00% 2711 Cult.&Rec.Admin. $9,4421 $16,0001 ($6,000)1 $10,0001 -37.50% 1 2712 Programs $3,466 $10,0001 ($2,000)1 $8,0001 -20.00% 2713 Dunbarton Pool $1,607 $3,400' $01 $3,400 0.00% 2715 Don Beer Arena $12,9071 $10,000 $0 $10,0001 0.00% 2719 Community Centres $1,2581 $2,0001 $0 $2,0001 0.00% I 2731 Recreation Complex-Central Core $17,6331 $30,0001 $0 $30,000L 0.00% 2733 Recreation Complex-Pool $4,687 $7,6001 $0 $7,6001 0.00% 2735 Recreation Complex-Arenas $10,336 $12,0001 $0 $12,0001 0.00% 2744 Museum $1,317 $4,5001 $0 $4,5001 0.00% I Plan&Develop-Admin 2610 Plan&Develop-Admin $428 $5,0001 $0 $5,000 0.00% Planning I 1 2611 Planning $23,9971 $27,3001 -4.03% - ($1,100) $26,2001 4.03/0 Building Services I 2612 Building Services 1 $3,283 $5,000 $0 $5,000! 0.00% _Development Control 2613 Development Control $17,594 $20,0001 $01 $20,0001 0.00% I $422,9561 Libraries 2745 Libraries $9,320 $0 $0i _ $Oi 0.00% TOTAL $502,655! $39,4001 $542,0551 7.84% I . • 36 • 1 CITY OF PICKERING Benefits Expenditures Summary 2005 BUDGET Organization Run OW:MAIMS 1.1!PM 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Mayor Mayor Ryan I $7,309 $14,035 $1,355 $15,390 9.65% Council M.Brenner,Reg.Coun.Ward 1 $8,060 $8,940 $838 $9,778 9.37% B.Mclean,Reg.Coun.-Ward 2 I $8,060 $8,940 $838 $9,778 9.37% R.Johnson,Reg.Coun.Ward 3 $8,060 • $8,940 $838 $9,778 9.37% K.Ashe,City Coun.-Ward 1 $6,067 $8,9401 $838 $9,778 9.37% D.Dickerson,City Coun.Ward 2 $214 $0 $9,778 $9,778 0.00% D.Pickles,City Coun.-Ward 3 $8,060 $8,940 $838 $9,778 9.37% M.Holland,Reg.Coun.Ward 2 $6,648 $8,940 ($8,940) $0 -100.00% Council Support $33,199 $40,090 $17,998 $58,088 44.89% C.A.O.Office 2121 C.A.O.Office $55,853 . $57,761 $17,036 $74,797 29.49% 2129 Customer Care Centre $23,258 $27,750 $3,070 $30,820 11.06% III Corporate Proiects&Policy 2192 Corporate Projects and Policy $54,117 $74,732 $3,196 $77,928 4.28% 2241 Emergency Operation Control $15,713 $17,395 $618' $18,013 3.55% Centre Human Resources 2139 Human Resources $73,861 $77,495 $4,987 $82,482 • 6.44% 2141 Health&Safety 1 $12,647' $15,398 $633 $16,031 4.11% Legal Services 2125 Legal Services I $12,1641 $13,157 $14,950 $28,1071 113.63% Clerks 2122 Clerks Office $85,882 $99,877 $1,273 $101,150 1.27% 2191 Elections $1,249 $0 $0 $0 0.00% 2199 Print Shop/Mail Room $20,832 $22,568 $892 $23,460 3.95% 2220 By-law $54,250 $84,612 $10,611 $95,223' 12.54% Finance&Treasury Services 2127 Finance(Accting,Taxes& $292,2721 $310,500 $18,181 $328,681 5.86% Corporate Support Services 2133 Supply&Services $52,354 $57,682 . $1,984 $59,666 3.44% 2196 Information Technology $94,368 $105,834 $4,071 $109,905 3.85% - Operations&Emera.Services-Admin 2710 Operations& $56,678 $61,340 $4,009 $65,349 6.54% Emerg.Services-Admin. Fire Services Division 1 2240 Fire Protection $1,496,325 $1,750,820 $40,117 $1,790,937 2.29% Municipal Property Enain.&Admin. 2290 Mun.Prop.Eng.&Admin. $198,886 $233,631 $15,7731 $249,404 6.75% 2320 Roads $323,346 $362,770 $11,000 $373,770 3.03% 2132 Property Maintenance $37,541 $42,471 • $1,799 $44,270 4.24% 2718 Parks $195,994 $234,054 ($34) $234,020 -0.01% 2315 Operations Centre-Municipal $71,134 $114,337 ($12,705) $101,632 -11.11% Garage Culture&Recreation Division i • 2124 Civic Complex $6,808 $8,523 ($30) $8,493 -0.35% 2572 Senior Citizens Centre $17,566 $19,833 $2,826 $22,659 14.25% 2711 Cult.&Rec.Admin. $131,962 $147,349 $5,650 $152,999 3.83% • 2712 Programs $103,241 $106,787 $3,562 $110,349 3.34% 2713 Dunbarton Pool $30,626 $33,993 $625 $34,618 1.84% 2715 Don Beer Arena $91,654 $105,428 $4,796 $110,224 4.55% 2719 Community Centres $33,894 $43,803 ($292) $43,511 -0.67% 2731 Recreation Complex-Central $213,145 $239,575 $22,021 $261,596 9.19% Core 2733 Recreation Complex-Pool $45,719 $61,485 $6,441 $67,926 10.48% _2735 Recreation Complex-Arenas $64,958 $74,139 $3,925 $78,064 5.29% 2744 Museum $23,800 $35,565 $4,960 $40,525 13.95% Plan&Develop-Admin 2610 Plan&Develop-Admin $143,702 $155,983 $14,625 $170,608 9.38% Plannina 2611 Planning $147,266 $174,517 $10,695 $185,212 6.13% Building Services _ 2612 Building Services $115,802 $128,175 $18,826 $147,001 14.69% Development Control 2613 Development Control $70,082 $91,528 ($10,132) $81,396, -11.07% Libraries 2745 Libraries _I $493,760 • $518,740 $13,710 $532,450 2.64% TOTAL I $5,048,387 $5,817,374 $268,048 $6,085,422 4.61% 37 I I CITY OF PICKERING I Advertising Expenditures Summary 2005 BUDGET Organization Run ode:3232005 9:15 AM I 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Corporate Projects&Policy I 2192 Corporate Projects and Policy $24,672 $25,0001 $5,000 $30,000 20.00% Human Resources 2139 Human Resources $21,073 $37,425 $16,575 $54,000 44.29% Finance&Treasury Services 1 I 2127 Finance(Accting,Taxes&" $0 $500 $01 $5001 0.00% Corporate Support Services 2133 Supply&Services $0 $250 $0 $250 0.00% Fire Services Division 2240 Fire Protection $6,213 $10,000 $0 $10,0001 0.00% 1 Municipal Property Engin.&Admin. 2430 Environmental Services $12,221 $76,500 ($50,500) $26,000 -66.01% Culture&Recreation Division 1_ _2572 Senior Citizens Centre $0 $200 $0 $2001 0.00% 2711 Cult.&Rec.Admin. $105,575_ $105,500 $0 $105,5001 0.00% 2731 Recreation Complex-Central $19,291 $25,000 $0 $25,000 0.00% 2744 Museum $11,065 $15,0001 $0 $15,000 0.00% Plan&Develop-Admin 1 I 2610 Plan&Develop-Admin $0 $1,600 $0� $1,6001 0.00% Heritage Pickering 1 1 1 1 2743 Heritage Pickering $0 $1001 $01 $100 0.00% Libraries 1 1 2745 Libraries j $1,431 $3,000, $01 $3,0001 0.00% TOTAL $203,2631 $300,0751 ($28,925)1 $271,1501 -9.64% I I I I • I I • I I I 8 3 I CITY OF PICKERING Building Repair& Mtce. Expenditures Summary 2005 BUDGET Organization Run Oak:3/2312005 8:15 AM 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) 1 Corporate Projects&Policy 1 2241 Emergency Operation Control Centre $0 $0 $900 $900 0.00% Fire Services Division 2240 Fire Protection $60,644 $66,216 $9,284_ $75,500 14.02% Municipal Property Engin.&Admin. _ 2320 Roads $130,119 $129,000 $0 $129,000 0.00% 2718 Parks $44,556 $50,000 $0 $50,000 0.00% 2315 Operations Centre-Municipal Garage $99,433 $89,800 $0 $89,800 0.00% Culture&Recreation Division 2124 Civic Complex $112,928 $135,675 $01 $135,6751 ' 0.00% 2572 Senior Citizens Centre $29,036 $26,400 $0 $26,400 0.00% 2713 Dunbarton Pool $12,273 $13,500 $0 $13,500 0.00% 2715 Don Beer Arena i $38,266 $47,500 $0 $47,500 0.00% 2719 Community Centres $105,262 $108,400 $0 $108,400 0.00% 2731 Recreation Complex-Central Core $79,262 $84,000 $10,000 $94,000 11.90% 2733 Recreation Complex-Pool ,$51,689 $53,000 $0 $53,0001 0.00% 2735 Recreation Complex-Arenas $37,0811_ $43,000 ($5,000) $38,0001 -11.63% 2744 Museum $12,623 $10,000 $01 $10,0001 0.00% Libraries I 1 2745 Libraries $121,068 $137,704 $2,0051 $139,7091 1.46% TOTAL $934,240 $994,1951 $17,1891 $1,011,3841 1.73% I I 1 I I I I I I 39 I I CITY OF PICKERING I Conferences Expenditures Summary 2005 BUDGET Organization Run Date:303,2005 e:15 AM I 2004 2004 INCREASE 20051 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Mayor I I I Mayor Ryan $2,053 $3,500 $01 $3,5001 0.00% Council I I M.Brenner,Reg.Coun.Ward 1 $0 $3,000, $0' $3,000 0.00% B.Mclean,Reg.Coun.-Ward 2 $2,358 $3,000' $01 53,0001 0.00% R.Johnson,Reg.Coun.Ward 3 $0 $3,000 $01 $3,000 0.00% I K.Ashe,City Coun.-Ward 1 $0 $3,000 $0 $3,0 $3,000 0.00% D.Dickerson,City Coun.Ward 2 $0 $0 00] $3,000 0.00% D.Pickles,City Coun.-Ward 3 I $1671 $3,000 $01 $3,0001 0.00% C.A.O.Office 1 1 I I 2121 C.A.O.Office $11 $3001 $01 $3001 0.00% Corporate Projects&Policy I 2192 Corporate Projects and Policy $0 $0 $2,000] $2,000 0.00% 2241 Emergency Operation Control Centre $547 $600 $1,900' $2,5001 316.67% I Clerks 2122 Clerks Office $758 $1,000 $01 $1,0001 0.00% Finance&Treasury Services I I 2127 Finance(Accting,Taxes&Payroll) $748 $2,600 $0 $2,600 0.00% Corporate Support Services I I 2133 Supply&Services $667 $850 $1,000 $01 $S $850 $1 0.00% 2196 Information Technology $635 ,000 $5001 ,500 50.00% Operations&Emerg.Services-Admin 1 1 2710 Operations&Emerg.Services-Admin. $01 $2,0001 ($1,000)1 $1,0001 -50.00% I Fire Services Division � i 2240 Fire Protection $1,3791 $5,1501 ($1,500)] $3,6501 -29.13% _ Municipal Property Engin.&Admin. 1 2290 Mun.Prop.Eng.&Admin. so] $01 $7501 $7501 0.00% I Culture&Recreation Division j 2711 Cult.&Rec.Admin. $0 $3,000; $01 $3,0001 0.00% Plan&Develop-Admin 2610 Plan&Develop-Admin $6031 $1,915' ($515)1 $1,4001 -26.89% Planning I 1 I I 2611 Planning $3,654 $4,425; $275, $4,7001 6.21% Building Services 2612 Building Services $1,001 $2,400: ($300)1 $2,100 -12.50% Committee of Adjustment 1 I 1 2630 Committee of Adjustment $0 $01 $1,200; $1,2001 0.00% Libraries 1 1 1 2745 Libraries $7,380 $7,490, $01 $7,4901 0.00% TOTAL $21,9621 $54,230' $3,3101 $57,5401 6.10% I I 1 I I • • I I . 40 1 CITY OF PICKERING I CONSULTING EXPENDITURES SUMMARY 2005 BUDGET 2004 2004: INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET': (DECREASE) % C.A.O.Office 2121 G.A.O.Office $0 $10,000 ($5,000) $5,000 (100.00%) Corporate Projects&Policy 2192 Corporate Projects and Policy $3,762 $7,500, $136,500 $144,000 1820.00% 2241 Emergency Operation Control Centre $18,431 $2,500 $32,500 $35,000 1300.00% 1 Human Resources 2139 Human Resources $91,859 $112,050, ($1,150) $110,900 (2.37% 2141 Health&Safety $950 $1,700 ($1,100) $600 (64.71%) i Legal Services 2125 Legal Services $128,637 $140,500 ($140,000) $500 (99.64%) Clerks 2122 Clerk Office $14,558 $15,000 ($1,000) $14,000 (6.67%) 2198 Records Management $272 $0 $0 $0 0.00% 2220 By-Law $0 $2,500,, $0 $2,500 0.00% Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) $248,365 $353,900 ($51,000), $302,900, (14.41%) Co rate Support Services 2196 Information Technology $13,677 $37,225 $11,680 $48,905 31.38% II Fire Services Division , 2240 Fire Protection $45,990. $42,500. $0 $42 500 0 00% Municipal Property Engin.&Admin. __ 2290 Mun.Prop.Eng.&Admin. $40,138 $47,979 I ($16,979) $31,000# (5.73')/0) 2320 Roads $6,500 $7,500. ($4,500) $3,000 (60.00%) 2315 Operations Centre-Municipal Garage $5,921 $9,600 $0 $9,600, 0.00% Planning 2611 Planning $140,205 $387,803" $17,967 $405,770 i 4.63% Building Services 2612 Building Services i $16,013 525,000' ($15,000) $10,000 (60.00%) Development Control { _ ... 2613 Development Control $0 $2,000: mmN$0 $2,0001 0.00% Heritage Pickering 2743 Heritage Pickering { $0 $500 $0 $500 0.00% ii Libraries 2745 Libraries $4,153 $3,500 ($3,500) $0 (100.00%) TOTAL $779,431 $1,209,257 . ($40,582) $1,168,675' (3.36%) . 1111 I . I I I 41 I I CITY OF PICKERING I Forms Expenditures Summary 2005 BUDGET Organization Rat Date:3123/2005 eas AM 2004 2004 . INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Clerks 1 1 I 2122 Clerks Office $0 $1,000 ($800)1 $200! $10 -80.00% 2220 By-law $10,052 $8,000 $2,000 ,000 25.00% Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) $5,786 $4,500 ($500) $4,000 -11.11% I Corporate Support Services 2133 Supply&Services $329 $500 $0 $500 0.00% Fire Services Division 1_______i I 2240 Fire Protection $1,695 $2,000 $0 $2,000 0.00% Municipal Property Enpin.&Admin. 2290 Mun.Prop.Eng.&Admin. $0 $300 $0 0.00% 2315 Operations Centre-Municipal Garage $2,624 $4,000 $0) $4$,300000, 0.00% I Culture&Recreation Division 2712 Programs $0 $500 $0 $5001 0.00% 2715 Don Beer Arena $0 $300 $0 $300 0.00% 2731 Recreation Complex-Central Core $0 $5001 $01 $5001 0.00% I _2735 Recreation Complex-Arenas $0 $300 $01 $3001 0.00% Plan&Develop-Admin 2610 Plan&Develop-Admin $1,141 $2,500 $01 $2,500! 0.00% TOTAL $21,6271 $24,400 $7001 $25,100! 2.87% I I I I I I I • I I I ■ 42 . 1 CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary I 2005 BUDGET Organization Run Date:3/23/2005 e:15 AM 1 2004 2004 INCREASE' 2005 INCREASE I ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) I % Clerks ` 2220 By-law $5,818 $6,500 $0I $6,500 0.00% Fire Services Division 2240 Fire Protection $39,837 $36,8101 $0 $36,810 0.00% Municipal Property Engin.&Admin. 2290 Mun.Prop.Eng.&Admin. $3,699 $5,000 ($1,000) $4,000 -20.00% 2320 Roads $156,714 $155,000 . $0 $155,000 0.00% 2132 Property Maintenance $8,713 $12,000 $0 $12,000 0.00% 2718 Parks $82,700 $70,000 $5,000 $75,000. 7.14% 2315 Operations Centre-Municipal Garage $10,896 $5,000 $5,000 $10,000 100.00% Culture&Recreation Division 2715 Don Beer Arena $808 $1,200 . $0 • $1,200 0.00% 2719 Community Centres $3,953 $2,500 $0 $2,500, 0.00% 2735 Recreation Complex-Arenas $21 $800 ($500) $300 -62.50% 2744 Museum $180_ $900 $0 $900 0.00% Building Services 2612 Building Services $455 $1,100 ($100)• $1,0001 -9.09% Development Control l 2613 Development Control $5,070 $6,000 $0 $6,00011 0.00% TOTAL $318,8641 $302,810 $8,4001 $311,2101 2.77% I 1 I I I I I 1 I I 43 I CITY OF PICKERING I Insurance Deductible Expenditure Summary 2005 BUDGET I Organization Run Date:323/2005 816 AM 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Fire Services Division I • 1 I 2240 Fire Protection $1,255 $1,000 $500 $1,5001 50.00% Municipal Property Engin.&Admin. 2290 Mun.Prop.Eng.&Admin. 1 $1,0081 $1,000 $0 $1,0001 0.00% 2320 Roads $7,660 $20,000 ($5,000) $15,0001 -25.00% I 2718 Parks $9,393 $4,000 $6,000 $10,000, 150.00% Culture&Recreation Division I 2124 Civic Complex $0 $1,000 $0 $1,000 0.00% 2715 Don Beer Arena I $736_ $0 $1,000 $1,0001 0.00% I2719 Community Centres $2,000 $1,000 $1,000 $2,000 100.00% 2731 Recreation Complex-Central Core $2,000 $4,000 $0 $4,000 0.00% Building Services 2612 Building Services $0 $1,000 $0 $1,0001 0.00% I Development Control I 2613 Development Control 1 $0 $1,000 $o $1,000 0.00% Libraries I L 2745 Libraries 1 $1,104 $0 $1,0001 $1,000 0.00% ITOTAL 1 $25,156 $34,0001 $4,5001 • $38,5001 13.24% 1 1 I I I I I I I I I 44 I CITY OF PICKERING Insurance Premium Expenditure Summary 2005 BUDGET Organization Run Date:3/232005 6:16 AM 2004 2004 INCREASE 20051 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) III % Council 1 1 Council Support $4,147 $4,125 $2091 $4,3341 5.07% C.A.O.Office 1 - 2121 C.A.O.Office $2,257 $2,184 $175 $2,3591 8.01% 2129 Customer Care Centre $868 $903 $4 $907 0.44% Human Resources 2139 Human Resources $3,967 $3,784 $361 $4,145 9.54% Clerks 1 2122 Clerks Office $3,283 $3,340 $91 $3,4311 2.72% 2220 By-law $5,262 $4,919 $622 $5,541 12.64% Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) $12,868 $12,295 $1,150 $13,445 9.35% Corporate Support Services 2133 Supply&Services $1,869 $2,055 ($102) $1,953, -4.96% 2196 Information Technology 1 $6,171 $3,716 $2,732 $6,448; 73.52% Operations&Emerq.Services-Admin 1 1 2710 Operations&Emerg.Services-Admin. $583 $585 $761 $661 12.99% Fire Services Division 2240 Fire Protection $85,389 $86,500 $6,307 $92,8071 7.29% Municipal Property Engin.&Admin. 1 1 2290 Mun.Prop.Eng.&Admin. 1 $1,342 $1,340 $1871 $1,527; 13.96% 2320 Roads $40,452 $42,400 $5,6831 $48,0831 13.40% I 2132 Property Maintenance $701 $0! $6921 $692' 0.00% 2718 Parks $39,0051 $37,8981 $7,0471 $44,945 18.59% 2315 Operations Centre-Municipal Garage $12,393 $12,723 _ $1391 $12,862; 1.09% Culture&Recreation Division 2124 Civic Complex $8,803, $9,166 $3131 $9,4791 3.41% 2572 Senior Citizens Centre $1,376 $1,374 $64 $1,4381 4.66% 2712 Programs $11,713 $11,695 $543 $12,2381 4.64% 2713 Dunbarton Pool j $2,711 $2,6901 $1871 $2,877; 6.95% 2715 Don Beer Arena 1 $17,7301 $18,6751 $4421 $19,1171 2.37% 2719 Community Centres $15,7281 $15,9041 $1,316; $17,2201 8.27% 2731 Recreation Complex-Central Core $27,6911 $28,7021 $990 $29,6921 3.45% 2733 Recreation Complex-Pool ! $4,214 $4,3281 $76 $4,404 1.76% 2735 Recreation Complex-Arenas $4,038 $4,2901 ($49) $4,2411 -1.14% 2744 Museum ' $3,672 $3,827 $81 $3,908 . 2.12% Plan&Develop-Admin ' ' 2610 Plan&Develop-Admin ( $01 $01 $5,368 $5,3681 0.00% Planning 1 1 2611 Planning $01 $0 $8,8611 $8,8611 0.00% Building Services 2612 Building Services ( $3361 $3351 $4,7501 1417.91% Development Control 1 2613 Development Control j $1,3421 $1,3401 $3,501 $4,841 261.27% Libraries 1 1 2745 Libraries $32,1551 $33,299 $618 $33,917 1.86% ITOTAL 1 $351,4361 $354,3911 $52,4351 $406,8261 14.80% I I I 45 I I CITY OF PICKERING I Memberships Expenditures Summary 2005 BUDGET Organization ra.,Dr.:3,23/M5 15 15 AM I 2004 2004 INCREASE 2005' INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) 1 % Council I i Council Support $0 $0 $3301-- $3301 0.00% I C.A.O.Office 2121 C.A.O.Office $600 $8151 $0 $8151 0.00% Corporate Projects&Policy I 2192 Corporate Projects and Policy $3,255 $3,480 $30 $3,5101 0.86% I 2241 Emergency Operation Control Centre I $451 $1,080 $401 $1,1201 3.70% Human Resources I 2139 Human Resources $1,536 $1,764 $10 $1,774 0.57% 2141 Health&Safety $0 $3551 $65 $420 18.31% I Clerks 2122 Clerks Office $8,895 $1,150 $0 $1,150 0.00% 2220 By-law $499 $2,0001 ($1,000), $1,000, -50.00% Finance&Treasury Services I 1 2127 Finance(Accting,Taxes&Payroll) $5,204 $5,268 ($793) $4,475 -15.05% I Corporate Support Services $3210 2133 Supply&Services $2,709 $3,210 $0 , 1 0.00% 2196 Information Technology $275 $400 $4001 $8001 100.00% Operations&Emerq.Services-Admin I I 2710 Operations&Emerg.Services-Admin. $654 $9251 $01 $9251 0.00% Fire Services Division 1 2240 Fire Protection $1,999 $3,0101 ($325)1 $2,6851 -10.80% Municipal Property Engin.&Admin. _1 1 I 2290 Mun.Prop.Eng.&Admin. 1 $2,3841 $3,920 $1001 $4,0201 2.55% 2320 Roads $2,0091 $2,0351 $781 $2,1101 3.69% 2718 Parks ! $5501 $850 ($70)1 $780' -8.24% 2315 Operations Centre-Municipal Garage I $7001 $9701 $01 $970 0.00% Culture&Recreation Division I I I I 2572 Senior Citizens Centre $0 $01 $1,9 $200, $200 $21 0.00% 2711 Cult.&Rec.Admin. 761 $2,6751 $1001 ,7751 3.74% 2712 Programs $2001 $3101 $01 $3101 0.00% 2713 Dunbarton Pool $79 $751 $01 $751 0.00% I 2715 Don Beer Arena $855 $5001 $1001 $6001 20.00% 2731 Recreation Complex-Central Core $1,2401 $1,7701 $551 $1,8251 3.11% 2733 Recreation Complex-Pool $791 $3401 $01 $3401 0.00% 2744 Museum $2251 $4591 $1,6001 $2,0591 348.58% I Plan&Develop-Admin 2610 Plan&Develop-Admin 1 $1,045' $1,4101 ($355)1 $1,055 -25.18% Planning I I I _ 2611 Planning $3,703 $5,6401 ($415)1 $5,2251 -7.36% I Building Services • 1 2612 Building Services $2,610 $2,785 i $2151 $3,000; 7.72% Development Control ---I 2613 Development Control $874 $8001 $2001 $1,0001 25.00% Committee of Adjustment I I 2630 Committee of Adjustment $0 $0; $3601 $3601 0.00% Heritage Pickering 2743 Heritage Pickering $601 $100' $0 $1001 0.00% Libraries 1 2745 Libraries $1,0471 $1,882] ($539) $1,3431 -28.64% TOTAL $45,3051 $57,7181 ($7,357)1 $50,3611 -12.75% I • I • I • I . -46 I CITY OF PICKERING Outside Agency Services Expenditures Summary 2005 BUDGET Organization wn Da.:1211005 E:15 AM 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Council 1 I . M.Brenner,Reg.Coun.Ward 1 $0 $4,800 $0 $4,8001 0.00% B.Mclean,Reg.Coun.-Ward 2 $880 $4,8001 $0 $4,8001 0.00% R.Johnson,Reg.Coun.Ward 3 $4,800 $4,800 $0 $4,800! 0.00% K.Ashe,City Coun.-Ward 1 $4,400 $4,800 $01 $4,800 0.00% D.Dickerson,City Coun.Ward 2 $800 $01 $4,800 $4,800 0.00% D.Pickles,City Coun.-Ward 3 $0 $4,800 $01 $4,800 0.00% M.Holland.Reg.Coun.Ward 2 $2,400 $4,800 ($4,800) $0 -100.00% Corporate Projects&Policy 2192 Corporate Projects and Policy $26,370 $30,000 $0 $30,0001 0.00% Clerks 2122 Clerks Office $0 $0 $1,900 $1,900 0.00% 2191 Elections $3,707 $0 $2,1001 $2,100 0.00% 2199 Print Shop/Mail Room $25,917 $40,000 . ($10,000)1 $30,000 -25.00% 2220 By-law $37,796 $31,000 $3,000 $34,000' 9.68% Finance&Treasury Services II 2127 Finance(Accting,Taxes&Payroll) , $17,069 $20,400 $0 $20,400} 0.00% Corporate Support Services 1 2133 Supply&Services $448 $5151 $0 $515 0.00% Municipal Property Enpin.&Admin. 1 2132 Property Maintenance $0 $80,0001 $0 $80,0001 0.00% 2230 Crossing Guards $283,028 $291,0001 - $5,4001 $296,4001 1.86% Culture&Recreation Division 1 2124 Civic Complex $0 $10,000 $0 $10,000! 0.00% I 2572 Senior Citizens Centre $2,644 $7,5001 ($4,780)1 $2,7201 -63.73% 2711 Cult.&Rec.Admin. $0 $0, $12,0001 $12,0001 0.00% 2713 Dunbarton Pool 1 $01 $1,400 $01 $1,400! 0.00% 2715 Don Beer Arena 1 $1,4001 $1,400 $01 $1,4001 0.00% 2731 Recreation Complex-Central Core $66,7511 $44,2441 $35,000 $79,2441 79.11% 2735 Recreation Complex-Arenas 1 $4001 $400! $01 $4001 0.00% 2744 Museum i $5,117 $7,8001 $01 $7,800 0.00% Animal Control I I 2293 Animal Control 1 $21,5441 $21,0001 $1,000 $22,0001 4.76% Libraries 2745 Libraries $3,400 $01 $0 $01 0.00% TOTAL $508,8711 $615,459! $45,620 $661,0791 7.41% 1 I . I I• I I • I 47 I I CITY OF PICKERING Photo, Mapping, Printing Expenditures Summary 2005 BUDGET Organization Run D. 3212005 81aM I 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) C.A.O.Office 2121 C.A.O.Office f $2721 $200, $01 $200, 0.00% ' 2129 Customer Care Centre I $1,178 $9001 $01 $900; 0.00% Corporate Projects&Policy I 1 2192 Corporate Projects and Policy _ $3,302 $3,500 $1,000'; $4,500; 28.57% 2241 Emergency Operation Control Centre $829 $1,800 ($1,300)1 $5001 -72.22% I Human Resources I 2139 Human Resources I $725 $1,030 • $0 $1,030! 0.00% 2141 Health&Safety $0 $0 $10,350 $10,350! 0.00% Clerks I 2122 Clerks Office $1,000 $250 ($250)1 $0 -100.00% Operations&Emerq.Services-Admin 1 2710 Operations&Emerg.Services-Admin. $0 $2001 $01 , $2001 0.00% Fire Services Division I I I 2240 Fire Protection $1,869 $8,500 $0 $8,500! 0.00% I Municipal Property Engin.&Admin. 2290 Mun.Prop.Eng.&Admin. $3051 $6,3501 ($5,150) $1,200'. -81.10% 2320 Roads $521, $300 $2,200, $2,5001 733.33% 2718 Parks • $95" $200' $01 $200, 0.00% I Culture&Recreation Division I 1 2711 Cult.&Rec.Admin. $0L $500 $01 $500! 0.00% Plan&Develop-Admin I 1 2610 Plan&Develop-Admin $2,580, $4,000 $10,500; $14,500' 262.50% I Pickering 2743 Heritage Pickering ! $0 $1,500! $0, $1,500! 0.00% TOTAL $12,208 $29,230' $17,350' $46,580'. 59.36% I I I I I . • I I I I . I 48 I CITY OF PICKERING Receptions. Promotions & Special Events I Expenditures Summary 2005 BUDGET Organization Run Date:3232005 8:16 AM 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Mayor I I Mayor Ryan $7,420 $22,000 ($2,000) $20,000 -9.09% Council M.Brenner,Reg.Coun.Ward 1 $2,034 $4,500 $0 $4,500 0.00% B.Mclean,Reg.Coun.-Ward 2 $1,969 $4,500 $0 $4,500 0.00% R.Johnson,Reg.Coun.Ward 3 $2,546 $4,500 $0 $4,500 0.00% K.Ashe,City Coun.-Ward 1 _ $1,584 $4,500 $0 $4,500 0.00% D.Dickerson,City Coun.Ward 2 $998 $0 $4,500 $4,500 0.00% D.Pickles,City Coun.-Ward 3 $1,131 $4,500 $0 $4,500 0.00% M.Holland,Reg.Coun.Ward 2 $1,059 $4,500 ($4,500) $0 -100.00% I C.A.O.Office 2121 C.A.O.Office $6,128 $6,500 $500 $7,000 7.69% 2129 Customer Care Centre $801 $1,000 ($200) $800 -20.00% Corporate Proiects&Policy ' 2192 Corporate Projects and Policy $13,681 $10,000 $7,100 $17,100 71.00% 2241 Emergency Operation Control Centre, $373 $750 $0 $750 0.00% Human Resources I 2139 Human Resources $3,456 $4,000 $0 $4,000 0.00% I Clerks 2122 Clerks Office $1,582 $1,8501 ($350) $1,5001 -18.92% Finance&Treasury Services 1 1 2127 Finance(Accting,Taxes&Payroll) $3,230 $4,000' $0 $4,0001 0.00% I Corporate Support Services I I 2133 Supply&Services 1 $861 $150 $01 $1501 0.00% 2196 Information Technology $3111 $400, $01 $4001 0.00% Operations&Emerg.Services-Admin 1 1 2710 Operations&Emerg.Services-Admin. $2,235 $1,200 $300 $1,5001 25.00% Il Fire Services Division 2240 Fire Protection $9,694 $9,400; $300 $9,7001 3.19% in Municipal Property Engin.&Admin. 1 1 2290 Mun.Prop.Eng.&Admin. $250 $3001 . $01 $3001 0.00% II 2320 Roads $899 $5001 $500 $1,000 100.00% Culture&Recreation Division I I 1 2572 Senior Citizens Centre $7,064 $6,0001 $0 $6,000 0.00% 2711 Cult.&Rec.Admin. $3801 $250 $01 $250 0.00% I 2712 Programs $92,6271 $99,730 $11,000 $110,7301 11.03% 2715 Don Beer Arena $31 $0 $0 $01 0.00% 2731 Recreation Complex-Central Core $5,993, $8,000 $0' $.8,0001 0.00% 2744 Museum $1,8111 $1,5001 $500 $2,0001 33.33% Plan&Develop-Admin I 2610 Plan&Develop-Admin $1,301 $1,450, $600 $2,050 41.38% Heritage Pickering I 1 1 2743 Heritage Pickering $165 $200 $0 $200J 0.00% I Libraries I 2745 Libraries $3,3801 $3,575 $0 $3,575 0.00% TOTAL $174,2181 $209,755, $18,250 $228,0051 8.70% I I 1 I 49 I I CITY OF.PICKERING I Seminars & Education Expenditures Summary 2005 BUDGET Organization Run Date:3123/10058:15 AM I 2004 2004 INCREASE 2005] INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) %. Council l I Council Support $01 $2,0601 $0 $2,0601 0.00% C.A.O.Office 1 1 2121 C.A.O.Office I $1,2881 $2,780 ($1,280) $1,500; -46.04% 2129 Customer Care Centre $6231 $450 $2501 $7001 55.56% I Corporate Proiects&Policy 2192 Corporate Projects and Policy $541, $2,000 $0 $2,000 0.00% 2241 Emergency Operation Control Centre $4861 $100 $1,4001 $1,5001 1400.00% Human Resources 1 I I 2139 Human Resources $5,176 $7,750 $20,170. $27,9201 260.26% 2141 Health&Safety $28,331 $40,000 ($20,000) $20,000L -50.00% Legal Services 2125 Legal Services $25 $130 $170 $300; 130.77% Clerks 2122 Clerks Office 1 $5801 $1,130 ($130) $1,0001 -11.50% 2220 By-law $01 $1,000 $2,000 $3,000, 200.00% Finance&Treasury Services r 1 1 I I 2127 Finance(Accting,Taxes&Payroll) $4,2041 $7,565] ($1,015)1 $6,5501 -13.42% Corporate Support Services 2133 Supply&Services 1 $7751 $1,020 $0) $1,0201 2196 Information Technology 1 $13,759 $16,300 $21,5001 $37,8001 131.90% I Operations&Emerg.Services-Admin I 2710 Operations& $01 $1,9001 ($100)1 $1,8001 -5.26% Fire Services Division 1 1 1 I 1 2240 Fire Protection $53,8261 $74,9001 $8,500 $83,400] 11.35% I Municipal Property Engin.&Admin. 1 1 I 1 2290 Mun.Prop.Eng.&Admin. $5,8011 $8,230 ($1,780)1 $6,450! -21.63% 2320 Roads $1,5951 $4,9601 $01 $4,9601 0.00% 2132 Property Maintenance $0 $200 $01 $2001; 0.00% I 2718 Parks $1,115' $1,5001 $5001 $2,0001. 33.33% 2315 Operations Centre Municipal Garage $4781 $2,000 $0] $2,000 0.00% Culture&Recreation Division 1 1 1 2572 Senior Citizens Centre j $1401 $5001 $01 $5001 0.00% 2711 Cult.&Rec.Admin. $1,4331 $2,000L $01 $2,0001 0.00% 2712 Programs 1 $1,419 $1,300 $01_ $1,3001 0.00% 2713 Dunbarton Pool $291 $850 $01 $8501 0.00% . I 2715 Don Beer Arena $1,2131 $1,1001 $2,0001 $3,1001 181.82% 2719 Community Centres $0 $5001 $500 $1,000; 100.00% 2731 Recreation Complex-Central Core $2,856' $2,7001 $1,800 $4,500] 66.67% 2733 Recreation Complex-Pool $1,146 $2,8001 ($800)1 $2,000 -28.57% I 2735 Recreation Complex-Arenas I ° p $1,437 $7001 $1,000 $1,7001 142.86% 2744 Museum 1 $3531 $6001 $01 $6001 0.00% Plan&Develop-Admin I 2610 Plan&Develop-Admin $140' $1,0001 $300 $1,300 30.00% I Planning I I ■ 2611 Planning $2,258! $4,6001 $8501 $5,4501 18.48% Building Services I 2612 Building Services $3,7121 $10,6601 ($4,660) $6,0001 -43.71% I Development Control I 2613 Development Control $3,6751 $6,2101 ($4,110) $2,100! -66.18% Committee of Adiustment 2630 Committee of Adjustment 1 $01 $01 $1,0001 $1,0001 0.00% I Heritage Pickering 1 2743 Heritage Pickering $5981 $2401 $01 $240 0.00% Libraries 1 1 2745 Libraries _ 1 $8,9761 $6,500 $1,000 $7,5001 15.38% TOTAL $147,9871 $218,2351 $29,0651 $247,3001 13.32% I , 50 . • i CITY OF PICKERING Stationary Expenditure Summary 2005 BUDGET Organization Run Date:3212005 8:16 AM 1 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Council 1 1 Council Support $5,955 $6,100 $0 $6,100 0.00% I C.A.O.Office 1 I 2121 C.A.O.Office $1,510 $1,800 $0 $1,8001 0.00% 2129 Customer Care Centre $1,532 $1,500 $0 $1,500! 0.00% 'Corporate Projects&Policy 2192 Corporate Projects and Policy $1,723 $3,000 $0 $3,000 0.00% 2241 Emergency Operation Control Centre $229 $250 $0 $250 0.00% Human Resources I 2139 Human Resources $2,693 $3,000 $0 $3,0001 0.00% 2141 Health&Safety $219 $300 $0 $300 0.00% Legal Services 2125 Legal Services $450 $500 $0 $5001 0.00% Clerks 1 2122 Clerks Office $4,333 $4,500 $01 $4,500 0.00% 2191 Elections $4,127 $0 $0' $0 0.00% 2199 Print Shop/Mail Room $6,355 $8,000 ($1,000)1 $7,000 -0.12% I Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) $13,382 $16,000 $0 $16,000 0.00% Corporate Support Services I 2133 Supply&Services $6421 $1,5001 ($500)1 $1,0001 -0.33% I 2196 Information Technology $7,234 $6,5001 ($1,000) $5,500 -0.15% Operations&Emerq.Services-Admin 1 2710 Operations&Emerg.Services-Admin. $2,197 $2,200' $01 $2,2001 0.00% Fire Services Division 1 2240 Fire Protection 1 $10,905 $10,3041 $1,5191 $11,823 0.15% Municipal Property Enqin,&Admin. 1 i 2290 Mun.Prop.Eng.&Admin. I $5,0611 $6,0001 $0 $6,00011 0.00% 2320 Roads $1,1471 $1,000' $500 $1,5001 0.50% I 2718 Parks $995 • $1,000; $5001 $1,500 0.50% 2315 Operations Centre-Municipal Garage $1,192 $1,000 $1,0001 $2,000 1.00% Culture&Recreation Division 1 I 2711 Cult.&Rec.Admin. $6,376 $7,5001 $1,0001 $8,500 0.13% 2715 Don Beer Arena 1 $256 $300 $0 $300 0.00% 2731 Recreation Complex-Central Core $6,883 $6,500 $1,5001 $8,000 0.23% 2735 Recreation Complex-Arenas $3141 $300 $0r— $300 0.00% 2744 Museum $4,350 $4,8001 $01 $4,800 0.00% III Plan&Develop-Admin _ i 2610 Plan&Develop-Admin 1 $16,673 $18,0001 $0! $18,000 0.00% Heritage Pickering 1 1_______________I ' 2743 Heritage Pickering $37 $5001 $01 $50A 0.00% Libraries 2745 Libraries $46,056 $40,000 ($17,340) $22,660 -0.43% TOTAL $152,827 $152,354 ($13,821)1 $138,5331 -0.09% I • I I I • 51 I CITY OF PICKERING I Subscription & Publication Expenditures Summary 2005 BUDGET Organization Run Date:3/23/2005 8:16 AM I 2004 2004 INCREASE 20051 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % Council 1 1 I I Council Support $1,0471 $1,510 $200 $1,7101 13.25% C.A.O.Office I 1 2121 C.A.O.Office $7191 $360 $240 $6001 66.67% 2129 Customer Care Centre $31 $1501 ($50)1 $1001 -33.33% I Corporate Projects&Policy 2192 Corporate Projects and Policy $906 $1,000 $01 $1,000 0.00% 2241 Emergency Operation Control Centre $2071 $100 $0 $100 0.00% Human Resources • I 2139 Human Resources $1,643 $2,120 $50 $2,1701 2.36% 2141 Health&Safety $296 $365 ($235) $1301 Legal Services i 1 2125 Legal Services $2,575 $3,800 . $0 $3,8001 0.00% Clerks 2122 Clerks Office $2731_ $1,0* $0 $1,000 0.00% 2220 By-law j $01 $1001 $0 • $1001 0.00% Finance&Treasury Services 1 1 1 I 2127 Finance(Accting,Taxes&Payroll) $4,875 $2,5501 $9501 $3,500 37.25% Corporate Support Services 2196 Information Technology 1 $7141 $1,0001 $01 $1,000 0.00% Operations&Emerg.Services-Admin 1 1 1 1 1 I 2710 Operations&Emerg.Services-Admin.l $1191 $4001 $01 $4001 0.00% Fire Services Division 2240 Fire Protection $1,843 $2,5001 $01 $2,500 0.00% Municipal Property Engin.&Admin. i ( 1 1 I 2290 Mun.Prop.Eng.&Admin. $7251 $1,000 $9801 $1,9801 98.00% 2320 Roads ! $0 $5001 $01 $5001 0.00% 2315 Operations Centre-Municipal Garage $1081 $1001 $1001 $2001 100.00% Culture&Recreation Division 1 I 2711 Cult.&Rec.Admin. ! $72 $4001 $0 $4001 0.00% 2712 Programs $0 $100 $0 $1001 0.00% 2731 Recreation Complex-Central Core $5621 $1,000 $0 $1,000 0.00% Plan&Develop-Admin 1 I I 2610 Plan&Develop-Admin 1 $3,162 $4,6501 ($950) $3,7001 -20.43% Heritage Pickering 2743 Heritage Pickering $8 $100 $0 $100 0.00% TOTAL $19,884, $24,8051 1 $1,285, $26.0901 5.18% I I I • I I I I . 52 I CITY OF PICKERING Telephones Expenditures Summary I 2005 BUDGET Organization ra.,Dr*:41252005 1213 PM 2004 2004 INCREASE 2005 INCREASE IACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Mayor Mayor Ryan I 2111.2140.0000 Telephones $0 $0 $1,3131 $1,313 0% Council M.Brenner,Reg.Coun.Ward 1 2113.0002.2140 Telephones $0 $0 $2,600 $2,600 0% I B.Mclean,Reg.Coun.-Ward 2 • 2113.0005.2140 Telephones $0 $0 $100 $100 0% R.Johnson, Reg.Coun.Ward 3 L _ 2113.0004.2140 Telephones $0 $0 $2,050 $2,050 0% I K.Ashe,City Coun.-Ward 1 _ 1 2113.0007.2140 Telephones $0 $0 $1,000 $1,000 0% D.Dickerson,City Coun.Ward 2 2113.0008.2140 Telephones $0 $0 $1,400 $1,400 0% D. Pickles,City Coun.-Ward 3 2113.0006.2140 Telephones $0 $0 $1,500 $1,500 0% Council Support 1 2113.0001.2140 Telephones $13,017 $20,572 ($13,957)1 $6,6151 -68% I C.A.O.Office 2121 C.A.O.Office 2121.2140.0000 Telephones $4,303 $3,669 $632 $4,3011 17% 2129 Customer Care Centre I 2129.2140.0000 Telephones $4,129 $3,885 ($35) $3,850 -1% Corporate Projects&Policy 2192 Corporate Projects and Policy __ 1 2192.2140.0000 Telephones $4,529_ $5,047 ($32) $5,015' -1% ' 2241 Emergency Operation Control Centre 2241.2140.0000 Telephones $21,221 $21,557 ($3,869) $17,688 -18% Human Resources I I 2139 Human Resources 2139.2140.0000 Telephones $3,968 $4,826 ($154) $4,672 -3% 2141 Health&Safety 2141.2140.0000 Telephones $762 $946 $78 $1,024 8% ' Legal Services 2125 Legal Services 2125.2140.0000 Telephones $2,062 $2,503 ($183) $2,320 -7% Clerks 2122 I 2122 Clerks Office 2122.2140.0000 Telephones $4,926 $5,424 $4 $5,428 0% 2199 Print Shop/Mail Room 2199.2140.0000 Telephones $2,484 $2,974 $99 $3,073 3% I 2220 By-law 2220.2140.0000 Telephones $3,453 $4,308 $516 $4,824 12% • Finance&Treasury Services 2127 Finance(Accting,Taxes&Payroll) I 2127.2140.0000 Telephones $13,908 $16,814 $2,466 $19,280 15% Corporate Support Services . 2133 Supply&Services 2133.2140.0000 Telephones $6,333 $7,259 ($2,490) $4,769 -34% I • 2196 Information Technology 2196.2140.0000 Telephones $9,892 $14,705 ($3,880) $10,825 -26% Operations&Emerg.Services-Admin 2710 Operations&Emerg.Services-Admin. _ 2710.2140.0000 Telephones $2,994 $4,136 ($488) $3,648 -12% Fire Services Division 2240 Fire Protection • 2240.2140.0000 Telephones $27,510 $50,168 ($30,563) $19,605 -61% I Municipal Property Engin.&Admin. _ 2290 Mun.Prop.Eng.&Admin. ar I 3 I CITY OF PICKERING I Telephones Expenditures Summary 2005 BUDGET Organization R or 4/2502005 12 13 PI I 2004 2004 INCREASE 2005' INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) % 2290.2140.0000 Telephones $11,635 $12,663 ($445) $12,218 -4% I 2320 Roads - _ 2320.2140.0000 Telephones $7,465 $7,119 ($2,603) $4,516 -37% 2718 Parks 2718.2140.0000 Telephones $3,005 $4,147 ($1,900) $2,247 -46% I 2315 Operations Centre-Municipal Garage 2315.2140.0000 Telephones $4,728 $18,787 ($14,472) $4,3151 -77% Culture&Recreation Division 1 I 2572 Senior Citizens Centre I 2572.2140.0000 Telephones $3,927 $4,010 ($392) $3,618 -10% 2711 Cult.&Rec.Admin. 2711.2140.0000 Telephones $7,700 $5,741 $38 $5,779 1% 2712 Programs I 2712.2140.0000 Telephones $20,315 $30,961 ($7,668) $23,293 2713 Dunbarton Pool 2713.2140.0000 Telephones 1 $2,915' $3,392 $67 $3,459 2715 Don Beer Arena ' 2715.2140.0000 Telephones $7,481 $7,969 ($4,267)] • $3,702® 2719 Community Centres 2719.2140.0000 Telephones j $9,768 $9,809 $1,7951 $11,604 18% 2731 Recreation Complex-Central Core I 2731.2140.0000 Telephones $22,252 $24,522 ($1,191) $23,331 5% 2733 Recreation Complex-Pool 2733.2140.0000 Telephones $1,762 $1,542 $141 $1,683 9% 2735 Recreation Complex-Arenas I2735.2140.0000 Telephones $535 $477 $34 $511 7% 2744 Museum 2744.2140.0000 Telephones $4,091 $4,4661 $9451 $5,411 21% I Plan&Develop-Admin 2610 Plan&Develop-Admin 2610.2140.0000 Telephones $5,771 $6,864 ($37)1 $6,827 -1% Planning I 2611 Planning 2611.2140.0000 Telephones $7,024 $8,278 ($756) $7,522 -9% Building Services 2612 Building Services 1 2612.2140.0000 Telephones $4,866 $5,663 $10 $5,673 0% Development Control 2613 Development Control 2613.2140.0000 Telephones $2,6471 $3,253 ($115)1 $3,138 -4% I Libraries 2745 Libraries 2745.2140.0000 Telephones $58,216 $56,591 $4;304 $60,895 8% TOTAL $312,043 $385,046 ($68,404) $316,642 -18% 1 I I 1 • I 54 1 CITY OF PICKERING Travel Expenditures Summary I 2005 BUDGET Organization ra„D41.:4/26/2005 1 41 w4 2004 2004 INCREASE 2005 INCREASE I ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Mayor Mayor Ryan $15,614 $15,100 $0 $15,100 0.00% Council M.Brenner,Reg.Coun.Ward 1 $7,623 $7,360 $1,930 $9,290 26.22% B.Mclean,Reg.Coun.-Ward 2 $7,623 $7,360 $1,930 $9,290 26.22% R.Johnson,Reg.Coun.Ward 3 $7,623 $7,360 $1,930 $9,290 26.22% K.Ashe,City Coun.-Ward 1 $7,623 $7,360 $1,930 $9,290 26.22% ' D.Dickerson,City Coun.Ward 2 $499 $0 $9,290 $9,290 0.00% D.Pickles,City Coun.-Ward 3 $7,623 $7,360 $1,930 $9,290 26.22% M.Holland,Reg.Coun.Ward 2 $3,870 $7,360 ($7,360) $0 -100.00% Council Support $42 $0 $250 $250 0.00% I C.A.O.Office 2121 C.A.O.Office I $145 $1,000 $5,620 $6,620 562.00% 2129 Customer Care Centre $91 $100 $0 $100 0.00% Corporate Projects&Policy I 2192 Corporate Projects and Policy $3,036 $2,500 $500 $3,000 20.00% 2241 Emergency Operation Control Centre $1,018 $1,400 $100 $1,500 7.14% Human Resources 2139 Human Resources $200 $200 $1001 $300 50.00% 2141 Health&Safety $187 $4001 $0 $400 0.00% I Clerks 2122 Clerks Office $1,075 $800 $0 $800 0.00% 2220 By-law $2,380 $7,000 ($4,000) $3,000 -57.14% Finance&Treasury Services I 2127 Finance(Accting,Taxes&Payroll) $1,414 $2,650 ($230) $2,420 -8.68% Corporate Support Services 2133 Supply&Services $853 $150 $0 $150 0.00% 2196 Information Technology I $1,112 $2,200 ($1,200) $1,000 -54.55% Operations&Emero.Services-Admin I 2710 Operations&Emerg.Services-Admin. $36 $500 ($500) $0 -100.00% Fire Services Division 2240 Fire Protection $4,462 $2,500 $0 $2,500 0.00% Municipal Property Engin.&Admin. I 2290 Mun.Prop.Eng.&Admin. $3,259 $1,600 $0 $1,600 • 0.00% 2320 Roads $1,707 $500 $1,500 $2,000 300.00% 2718 Parks $116 $0 $200 $200 0.00% 2315 Operations Centre-Municipal Garage $89 $200 $0 $200 0.00% I Culture&Recreation Division ' 2572 Senior Citizens Centre $1,113 $750 $0 $750 0.00% 2711 Cult.&Rec.Admin. $1,951 $2,300 $200 $2,500 8.70% 2712 Programs $2,340 $2,500 $0 $2,500 0.00% I 2713 Dunbarton Pool $1,119 $1,000 $0 $1,000 0.00% 2719 Community Centres $713 $2,000 $0 $2,000 0.00% 2731 Recreation Complex-Central Core_ $4,286 $6,000 $0 $6,000 0.00% 2733 Recreation Complex-Pool $291 $300 $0 $300 0.00% 2744 Museum $2,655 $3,800 $0 $3,800 0.00% I Plan&Develop-Admin 2610 Plan&Develop-Admin $783 $1,210 ($610) $600 -50.41% Planning 2611 Planning I $1,5351 $1,500 $0 $1,500 0.00% I Building Services 2612 Building Services $17,899 $21,000 $0 $21,000 0.00% Development Control 2613 Development Control $425 $2,500 ($1,000) $1,500 -40.00% I Committee of Adjustment I 2630 Committee of Adjustment $0 $0 $600 $600 0.00% Heritage Pickering I 2743 Heritage Pickering $242 $1,000 $0 $1,000 0.00% Animal An - I 2293 Animal Control $399 $500 $0 $500 0.00% Libraries 2745 Libraries $10,121 $9,805 $1,067 $10,872 10.88% TOTAL $125,191. $139,625 $13,677 $153,302 9.80% I • . 55 I I CITY OF PICKERING Utility Expenditures include I Utility Expenditures Water,Gas,Hydro and Oil 2005 BUDGET Organization fun D.173/2005 a 1G AM I 2004 2004 INCREASE 2005 INCREASE ACTUAL BUDGET (DECREASE) BUDGET (DECREASE) Fire Services Division 1 1 ( . I 2240 Fire Protection $73,937 $3,685 $77,622 4.98% Municipal Property Engin.&Admin. 2325 Street Lights $489,201 $408,000 $92,400 $500,400 22.65% 2718 Parks $78,188 $70,400 $22,315 $92,7151 31.70% 2315 Operations Centre-Municipal Garage $78,995 $84,5001 $14,150 $98,6501 16.75% I , Culture&Recreation Division 2124 Civic Complex $137;046 $144,100 $6,635 $150,7351 4.60% 2572 Senior Citizens Centre $28,216 $30,000 $1,425 $31,4251 4.75% 2713 Dunbarton Pool I $38,3021 $48,6801 $5,320 $54,0001 10.93% I 2715 Don Beer Arena $207,598 $209,000 $13,330 $222,330 6.38% 2719 Community Centres $125,781 $120,3451 $13,780 $134,125 11.45% 2731 Recreation Complex-Central Core $253,820 $227,420 $41,100 $268,520 18.07% _ 2733 Recreation Complex-Pool $202,455 $191,030 $20,9501 $211,980 10.97% 2735 Recreation Complex-Arenas $146,929 $150,000 $5,1201 $155,1201 3.41% 2744 Museum $5,220 $6,200 ($340) $5,860 -5.48% Libraries 1 2745 Libraries $179,315 $183,065 $9,173 $192,2381 5.01% TOTAL 1 $2,040,860 $1,946,6771 $249,043 $2,195,720; 12.79% I I I I . 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CN1 = ai T"'" .• o. -C . C.) C Cli o_ c 0 ... CO -,CT2 c E o a . E a) .0 > ,--- .— = 0 -t = — 0 • -E- co I o Is co E.) .E: . a) a) .In u) = U • • . E ct cu 0 = > 0 . • _1 = c) %. (...) a.) 0 c Z n E. =.0 0 _ .., _ , "6 c.) _ _ .... '' :.„., 8 DE 111 0 2 — a. 8 8 to 0 c.) co 0 0 • CU ' rn 11} 2 IS 'com- a) c.) < 111 CD \ . 0 > ;•--• = Lai c_) • .-----------.„ „ II CD U..1 -> 11. VA Z \ •.,,,yi, .03 .. . liiiiii• . • .:En'.. . •,-_\W In'n . _CI •-\,, -, .E- . ' .,.....itjt-i•-0 13 ‘''-' -E• ' 7171;1T rs1 ''' -05 ' i iti- •a' 0 < ..E iz, lir IL 1131 -..•-•i ,r) ---7--. ------:4, ,._ I _ . 58 , I City of Pickering • 111 2005 Current Budget 11 Run Date:4/26/20051:40 PM Mayor, Council & Council Support Report Name: Current Budget 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 IIEXPENDITURES + 1100 Salaries&Wages $360,065 $365,436 $67,348 $432,784 18.43% 1200 Overtime $100 $0 $500 $500 0.00% 1400 Employer Contributions $85,676 $107,765 $24,381 E.. $132,146 22.62% I 1800 Conferences $4,579 $21,500 $0 $21,500 0.00% 2110 Travel $58,140 $59,260 $11,830 $71,090 19.96% 2131 Cellular Phones&Pagers $22,358 $28,200 ($5,050) :$23;150 -17.91 2140 Telephones $13,017 $20,572 ($3,994) $16;578 -19.41% 2220 Subscription&Publications $1,047 $1,510 $200 $1,71.0 13.25% 2340 Seminars&Education 1 • $0 $2,060 $0 $2,060 0.00% 2365 Council Communciation Policy ; $15,486 $45,000 $0 $45;000 0.00% 1f 2370 Insurance Premium $4,147 $4,125 $209 $4,334 5.07% 2394 Recpt,Prom&Sp Events $18,741 $49,000 ($2,000) $47,000 -4.08% I 2395 Memberships $0 $7,740 ($7,410) $330 -95.74% 2399 Outside Agency Sery $13,280 $28,800 $0 $28,800 0.00% 2821 Transfer to Reserves $13,340 $15,425 ($1,280) $14145 -8.30% 5300 Stationery&Office Supplies $5,955 $6,100 $0 $6,100 0.00% i Total EXPENDITURES I $615,9311 $762,4931 $84,7341 $847,227 11.11% Net I $615,931 $762,493 $84,734 $847,227 11.11% I i I I I I 1 I 1 59 I City of Pickering 11 2005 Current Budget 1 Run Date:41191200512:47 PM Mayor Ryan Report Name: Current Budget I 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $60,143 $60,000 $3,654 $63,654 6.09% 1400 Employer Contributions $7,309 $14,035 $1,355 $15,390 9.65% 1800 Conferences $2,0531 $3,500 $0 w$3500 0.00% I 2110 Travel , $15,614 $15,100 $0 $15100 0.00% 2131 Cellular Phones&Pagers $1,381 $1,200 $200 $1,400 16.67% 2140 Telephones $0 $0 $1,313 $1,313 0.00% 2394 Recpt,Prom&Sp Events $7,420 $22,000 ($2,000) $20,000 -9.09% 2821 Transfer to Reserves 1 $5,000 $5,000 $305 $5;305 6.10% Total EXPENDITURES I $98,920 $120,8351 $4,8271 a,,.`;$125,662 3.99% Net 1 $98,920 $120,8351 $4,827 $125,6621 3.99% Telephone expenses previously budgeted under Council ISupport, have been re-allocated to the individual cost centres. I I • 1 I II 1 . I I 1.. 1 60 1 City of Pickering 2005 I Background Information • Ma or Ryan Run Date: 00512:46 PM y y ,Report Name: Background nd Info with Totals' 2005 BUDGET Expenses 2111.1100.0000 Salaries&Wages <-> Base Salaries&Wages $63,654 Total 2111.1100.0000 Salaries&Wages $63,654 2111.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $15,390 benefits such as dental and optical. Total 2111.1400.0000 Employer Contributions $15,390 2111.1800.0000 Conferences <-> Provision to attend various conferences $3,500 Total 2111.1800.0000 Conferences $3,500 2111.2110.0000 Travel <-> Car Allowance-$1,250 per month $15,000 <-> Parking/Toll Road Charges $100 Total 2111.2110.0000 Travel $15,100 2111.2131.0000 Cellular Phones <-> Cellular Phone and Pager Charges $1,400 Total 2111.2131.0000 Cellular Phones $1,400 2111.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $1,313 telephone system lease costs. Total 2111.2140.0000 Telephones $1,313 2111.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Cover Mayor's Public Relations expenses $12,000 <-> City Corporate initiatives approved by the Mayor $10,000 I <-> Reduced by MR ($2,000) Total 2111.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $20,000 2111.2821.0000 Transfer to Reserve-Severance <-> Mayor is entitled to one month's salary for each year of service $5,305 Total 2111.2821.0000 Transfer to Reserve-Severance $5,305 Total . $125,662 I Total Expenses $125,662 Revenue • Total Revenues Net Expenses $125,662 • I I 61 I City of Pickering 2005 Current Budget M. Brenner, Reg. Coun. Ward 1 Run Date:4/26/20051:40 PM Report Name: Current Budget I 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET, 2004 I EXPENDITURES 1100 Salaries&Wages $27,410 $27,500 $1,675 $29,175 6.09% 1400 Employer Contributions $8,060 $8,940 $838 $9,778 9.37% I 1800 Conferences $0 $3,500 000 $0 $3,000 0.00% 2110 Travel $7,623 $$$473,530600000 4,$7,360 $1,930 $9,290 26.22% 2131 Cellular Phones&Pagers $5,168 $700 $5,200 15.56% 2140 Telephones $0 $0 $2,600..° $2,600 0.00% I 2365 Council Communciation Policy $714 $7,500 $0 $7,500 0.00% 2394 Recpt,Prom&Sp Events $2,034 $4,500 $0 ;;`,$4,500 0.00% 2395 Memberships $0 $1,290 ($1,290) $0 -100.00% j 2399 Outside Agency Sell/ $0 $4,800 $0 $4,800 0.00% 2821 Transfer to Reserves $2,085 $2,085 $125. : $2,210 6.00% Total EXPENDITURES _ $53,0951 $71,4751 $6,5781 $78,053 9.20% 1 Net $53,095 $71,475 $6,5781 $78,053 9.20% Telephone expenses previously budgeted under Council 4 Support, have been re-allocated to the individual Councillor cost centres. IIIAMO Memberships previously budgeted under each Councillor, have been moved to the General Government budget section to Ireflect the general nature of the expenditure. $ I $ I I I. I 62 I City of Pickering 2005 Background Information M. Brenner, Reg. Coun. Ward � Run Date:4/26/2005 1:53 PM 9 Report Name: Background Info.with Totals 2005 BUDGET Expenses • 2113.0002.1100 Salaries&Wages <-> Base Salaries and Wages $26,523 <-> Per Diem( 1% ) $2,652 Total 2113.0002.1100 Salaries&Wages $29,175 2113.0002.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0002.1400 Employee Benefits $9,778 2113.0002.1800 Conferences <-> Conferences $3,000 Total 2113.0002.1800 Conferences $3,000 . 2113.0002.2110 Travel <-> Monthly allowance provision for the calendar year $7,990 <-> Additional$100/mth-Added as per the Budget Committee Meeting of April 7&8, 2005. $1,200 <-> Parking/Tbll Road Charges $100 Total 2113.0002.2110 Travel $9,290 2113.0002.2131 Cell Phones& Pagers <-> Cellular Phone/Pager/Blackberry-reimbursement $5,200 Total 2113.0002.2131 Cell Phones& Pagers $5,200 2113.0002.2140 Telephones <-> This expense consists of residential land line and internet services costs. $2,600 Total 2113.0002.2140 Telephones $2,600 2113.0002.2365 Purch Prnt/Broch/News Ltr <-> As per Communications Policy $7,500 Total 2113.0002.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0002.2394 Recpt, Prom, &Sp Events <-> Provision for promotional items $4,500 Total 2113.0002.2394 Recpt, Prom, &Sp Events $4,500 2113.0002.2399 Outside Agency Services <-> Secretarial Services $4,800 Total 2113.0002.2399 Outside Agency Services $4,800 2113.0002.2821 Transfer to Reserve-Severance <-> Councillor is entitled to one month's salary for each year of service $2,210 Total 2113.0002.2821 Transfer to Reserve-Severance $2,210 Total . $78,053 Total Expenses $78,053 1 Revenue Total Revenues Net Expenses $78,053 63 I . I City of Pickering 2005 Current Budget Run Date:4126/20051:40 PM B. Mclean, Reg. Coun. -Ward 2 Report Name: Current Budget 2004 2004 INCREASE 2005 % CHANGE 1 Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 I EXPENDITURES 1100 Salaries&Wages $27,410 $27,500 $1,675 $29,175 6.09% 1400 Employer Contributions $8,060 $8,940 $838 $9,778 9.37% I 1800 Conferences $2,358 $3,000 $0 $3,000 0.00% 2110 Travel $7,623 $7,360 $1,930 - $9,290 26.22% 2131 Cellular Phones&Pagers $2,723 $4,500 ($1,700) $2,800 -37.78% 2140 Telephones $0 $0 $100 $100 0.00% I 2365 Council Communciation Policy $3,709 $7,500 $0 $7,500 0.00% 2394 Recpt,Prom&Sp Events $1,969 $4,500 $0 $4;500 0.00% 2395 Memberships $0 $1,290 ($1,290) $0 -100.00% 2399 Outside Agency Sery_ $880 $4,800 $0 $4,800 0.00% 2821 Transfer to Reserves $2,085 $2,085 $125 . $2,210 6.00% Total EXPENDITURES $56,8181 $71,4751 $1,6781 $73,153 2.35% iNet $56,818 $71,4751 $1,678 $73,153 2.35% Telephone expenses previously budgeted under Council ISupport, have been re-allocated to the individual Councillor cost centres. IAMO Memberships previously budgeted under each Councillor, have been moved to the General Government budget section to Jreflect the general nature of the expenditure. I • • I I I I I 64 • 1 City of Pickering 2005 Background Information B. Mclean, Reg. Coun. -Ward 2 Run Date.4/26/2005 1.54 PM 9 Report Name. Background Into with Totals 2005 BUDGET Expenses 2113.0005.1100 Salaries&Wages • <-> Base Salaries and Wages $26,523 <-> Per Diem( 1% ) $2,652 Total 2113.0005.1100 Salaries&Wages $29,175 2113.0005.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0005.1400 Employee Benefits $9,778 2113.0005.1800 Conferences <-> Conferences $3,000 Total 2113.0005.1800 Conferences $3,000 2113.0005.2110 Travel • <-> Monthly allowance provision for the calendar year $7,990 <-> Additional$100/mth-Added as per the Budget Committee Meeting of April 7&8,2005. $1,200 <-> Parking/Toll Road Charges $100 Total 2113.0005.2110 Travel $9,290 2113.0005.2131 Cellular Phones& Pagers iii <-> Cellular Phone/Pager/Blackberry-reimbursement $2,800 Total 2113.0005.2131 Cellular Phones& Pagers $2,800 2113.0005.2140 Telephones <-> This expense consists of residential land line and intemet services costs. $100 Total 2113.0005.2140 Telephones $100 2113.0005.2365 Purch Prnt/Broch/News Ltr t <-> As per Communications Policy $7,500 Total 2113.0005.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0005.2394 Recpt, Prom&Sp Events <-> Provision fot promotional items $4,500 Total 2113.0005.2394 Recpt, Prom&Sp Events $4,500 2113.0005.2399 Outside Agency Services - <-> Secretarial Services $4,800 Total 2113.0005.2399 Outside Agency Services $4,800 2113.0005.2821 Transfer to Reserve-Severance <-> Councillor is entitled to one month's salary for each year of service $2,210 Total 2113.0005.2821 Transfer to Reserve-Severance $2,210 II Total . $73,153 Total Expenses $73,153 Revenue Total Revenues I Net Expenses $73,153 1 6.5 a . City of Pickering 2005 Current Budget Coun. Ward 3 Run Date:4/26/20051:40 PM R. Johnson, Reg. C Report Name: Current Budget I 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 a EXPENDITURES 1100 Salaries&Wages $27,410 $27,500 $1,675 $29,175 6.09% 1400 Employer Contributions $8,060 $8,940 $838 $9,778 9.37% 1800 Conferences $0 $3,000 $0 ;, .:$3,000 0.00% 2110 Travel $7,623 $7,360 $1,930 $9,290 26.22% 2131 Cellular Phones&Pagers $5,754 $4,500 $1,300 $5,800 28.89% 2140 Telephones $0 $0 $2,050 -$2,050 0.00% I 2365 Council Communciation Policy $5,870 $7,500 $0 $7,500 0.00% 2394 Recpt,Prom&Sp Events $2,546 $4,500 $0 .$4,500 0.00% 2395 Memberships $0 $1,290 ($1,290) $0 -100.00% I 2399 Outside Agency Sery $4,800 $4,800 $0 $4,800 0.00% 2821 Transfer to Reserves $2,085 $2,085 $125 $2;210 6.00% Total EXPENDITURES I $64,1491 $71,475 $6,6281 :, ; ;-$78,103 9.27% 1 Net $64,149 $71,475 $6,628 $78,103 9.27% ITelephone expenses previously budgeted under Council Support, have been re-allocated to the individual Councillor cost centres. 11 AMO Memberships previously budgeted under each Councillor, have been moved to the General Government budget section to Ireflect the general nature of the expenditure. I I 66 • • 1 City of Pickering 2005 Background Information R. Johnson, Reg. Coun. Ward 3 Run Date:4/26/2005 1:54 PM 9 Report Name: Background Info.with Totals 2005 BUDGET Expenses 2113.0004.1100 Salaries&Wages <-> Bases Salaries and Wages $26,523 <-> Per Diem( 1%) $2,652 Total 2113.0004.1100 Salaries&Wages $29,175 2113.0004.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0004.1400 Employee Benefits $9,778 2113.0004.1800 Conferences <-> Conferences $3,000 Total 2113.0004.1800 Conferences $3,000 2113.0004.2110 Travel <-> Monthly allowance provision for the calendar year $7,990 <-> Additional $100/mth-Added as per the Budget Committee Meeting of April 7&8,2005. $1,200 - <-> Parking/Toll Road Charges $100 Total 2113.0004.2110 Travel $9,290 2113.0004.2131 Cellular Phones& Pagers - <-> Cellular Phone/Pager/Blackberry-reimbursement $5,800 Total 2113.0004.2131 Cellular Phones& Pagers $5,800 2113.0004.2140 Telephones <-> This expense consists of residential land line and intemet services costs. $2,050 Total 2113.0004.2140 Telephones $2,050 2113.0004.2365 Purch Prnt/Broch/News Ltr <-> As per Communications Policy $7,500 Total 2113.0004.2365 Purch Pmt/Broch/News Ltr $7,500 2113.0004.2394 Recpt, Prom&Sp Events <-> Provision for promotional items $4,500 Total 2113.0004.2394 Recpt, Prom&Sp Events $4,500 2113.0004.2399 Outside Agency Services <-> Secretarial Services $4,800 Total 2113.0004.2399 Outside Agency Services $4,800 2113.0004.2821 Transfer to Reserve-Severance <-> Councillor is entitled to one month's salary for each year of service $2,210 Total 2113.0004.2821 Transfer to Reserve-Severance $2,210 Total . $78,103 Total Expenses $78,103 Revenue Total Revenues Net Expenses $78,103 67 , II City of Pickering 2005 • Current Budget • Run Date:4/26120051:40 PM K. Ashe, City Coun. -Ward 1 Report Name: Current Budget I 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 il EXPENDITURES 1 1100 Salaries&Wages $27,410 $27,500 $1,675 $29,175 6.09% 1400 Employer Contributions $6,067 $8,940 $838 $9,778 9.37% 1 1800 Conferences $0 $3,000 $0 $3,000 0.00% 2110 Travel $7,623 $7,360 $1,930 $9,290 26.22% 2131 Cellular Phones&Pagers $2,571 $4,500 ($1,900) $2,600 -42.22% 2140 Telephones $0 $0 $1,000 = $1,000 0.00% II 2365 Council Communciation Policy $1,500 $7,500 $0 $7,500 0.00% 2394 Recpt,Prom&Sp Events $1,584 $4,500 $0 $4,500 0.00% 2395 Memberships • $0 $1,290 ($1,290) $0 -100.00% I 2399 Outside Agency Sery $4,400 $4,8001 $0 $4,800 0.00% Total EXPENDITURES $51,1541 $69,3901 $2,253 $71,643 3.25% 1 Net 1 $51,1541 $69,390 $2,253 $71,6431 3.25% Telephone expenses previously budgeted under Council il Support, have been re-allocated to the individual Councillor cost centres. iAMO Memberships previously budgeted under each Councillor, have been moved to the General Government budget section to Ireflect the general nature of the expenditure. i - I I I I I. 1 6' 8 City of Pickering 2005 Background Information K. Ashe, City Coun. -Ward 1 Run Date:4/25/20051:54 PM Report Name: Background Info.with Totals 2005 BUDGET • Expenses 2113.0007.1100 Salaries&Wages <-> Base Salaries and Wages $26,523 <-> Per Diem( 1% ) $2,652 Total 2113.0007.1100 Salaries&Wages $29,175 2113.0007.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0007.1400 Employee Benefits $9,778 2113.0007.1800 Conferences <-> Conferences $3,000 Total 2113.0007.1800 Conferences $3,000 2113.0007.2110 Travel <-> Monthly allowance provision for the calendar year $7,990 <-> Additional $100/mth-Added as per the Budget Committee Meeting of April 7&8,2005. $1,200 <-> Parking/Toll Road Charges $100 Total 2113.0007.2110 Travel $9,290 2113.0007.2131 Cellular Phones& Pagers <-> Cellular Phone/Pager/Blackberry-reimbursement $2,600 Total 2113.0007.2131 Cellular Phones&Pagers $2,600 2113.0007.2140 Telephones <-> This expense consists of residential land line and intemet services costs. $1,000 Total 2113.0007.2140 Telephones $1,000 2113.0007.2365 Purch Pmt/Broch/News Ltr <-> As per Communications Policy $7,500 Total 2113.0007.2365 Purch Pmt/Broch/News Ltr $7,500 2113.0007.2394 Recpt, Prom&Sp Events <-> Provision for promotional items' $4,500 Total 2113.0007.2394 Recpt, Prom& Sp Events $4,500 2113.0007.2399 Outside Agency Services <-> Secretarial Services $4,800 Total 2113.0007.2399 Outside Agency Services $4,800 Total . $71,643 Total Expenses $71,643 1 Revenue Total Revenues Net Expenses $71,643 I 1 69 I I City of Pickering 2005 Current Budget I . Date:4126120051:40 PM D. Dickerson, City Coun. Ward 2 Report Name: Current Budget 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) .- BUDGET 2005 VS. BUDGET 2004 iEXPENDITURES 1100 Salaries&Wages $4,001 $0 $29,175 ' $29,175 0.00% 1400 Employer Contributions $214 $0 $9,778 .:>$9,778 0.00% 1800 Conferences $0 $0 $3,000 — $3;000 0.00% 2110 Travel $499 $0 $9,290 $9;290 0.00% 2131 Cellular Phones&Pagers $105 $0 $3,000 = $3,000 0.00% 2140 Telephones $0 $0 $1,400 5`` $1,400 0.00% I 2365 Council Communciation Policy $0 $0 $7,500 r „ $7 500 0.00% 2394 Recpt,Prom&Sp Events $998 $0 $4,500 -7-6 , ' $4;500 0.00% I Outside Agency Sery $800 $0 $4,800 $4,800 0.00% Total EXPENDITURES 1 $6,617 $0 $72,443 $72;443 0.00% max ` Net $6,617 $0 $72,443{ $72,443 0.00% IExpenditures for 2004 were funded through savings in Vacant Councillor position. 1 Telephone expenses previously budgeted under Council r Support, have been re-allocated to the individual Councillor cost centres. � AMO Memberships previously budgeted under each Councillor,r , have been moved to the General Government budget section to ireflect the general nature of the expenditure. I . I ,a I, I 70 i City of Pickering 2005 Background Information • D. Dickerson, City Coun. Ward 2 Run Date: nd Info with y Report Name: Background Info.with Totals 2005 • BUDGET I Expenses 2113.0008.1100 Salaries&Wages <-> Base Salaries and Wages $26,523 <-> Per Diem( 1% ) $2,652 Total 2113.0008.1100 Salaries&Wages $29,175 2113.0008.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0008.1400 Employee Benefits $9,778 2113.0008.1800 Conferences <-> Conferences $3,000 Total 2113.0008.1800 Conferences $3,000 2113.0008.2110 Travel <-> Monthly allowance provision for the calendar year $7,990 <-> Additional$100/mth-Added as per the Budget Committee Meeting of April 7&8,2005. $1,200 <-> Parking/Toll Road Charges $100 Total 2113.0008.2110 Travel $9,290 2113.0008.2131 Cellular Phones& Pagers <-> Cellular Phone/Pager/Blackberry-reimbursement $3,000 Total 2113.0008.2131 Cellular Phones& Pagers $3,000 2113.0008.2140 Telephones <-> This expense consists of residential land line and intemet services costs. $1,400 Total 2113.0008.2140 Telephones $1,400 2113.0008.2365 Purch Prt/Broch/News Ltr <-> As per Communications Policy $7,500 Total 2113.0008.2365 Purch Pmt/Broch/News Ltr $7,500 2113.0008.2394 Recpt, Prom&Sp Events <-> Provision for promotional items $4,500 Total 2113.0008.2394 Recpt, Prom&Sp Events $4,500 2113.0008.2399 Outside Agency Services <-> Secretarial Services . - $4,800 Total 2113.0008.2399 Outside Agency Services $4,800 Total . $72,443 Total Expenses $72,443 1 Revenue • Total Revenues Net Expenses $72,443 1 71 1 II I • • City of Pickering 2005 Current Budget I : D. Pickles, City Coun. -Ward 3 Run Date 4126120051:40 PM Report Name: Current Budget I 2004 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET! 2004 I EXPENDITURES 1100 Salaries&Wages $27,410 $27,500 $1,675 $29,175 6.09% 1400 Employer Contributions $8,060 $8,940 $838 $9,778 9.37% ill 1800 Conferences $167 $3,000 $0 $3,000 0.00% 2110 Travel $7,623 $7,360 $1,930 $9,290 26.22% 2131 Cellular Phones&Pagers 1 $2,0031 $4,500 ($2,400) $2,100 -53.33% I 2140 Telephones $0 $0 $1,500 $1,500 0.00% 2365 Council Communciation Policy $325 $7,500 $0 $7;500 0.00% 2394 Recpt,Prom&Sp Events $1,131 $4,500 $0. - $4;500 0.00% 2395 Memberships $0 $1,290 ($1,290) $0 -100.00% 2399 Outside Agency Sery $0 $4,800 $0 $4,800 0.00% 2821 Transfer to Reserves $2,0851 $2,085 $1251 $2,210 6.00% Total EXPENDITURES. $48,8051 $71,4751 $2,3781 $73;853 3.33% I I Net $48,805 $71,475 $2,378 $73,8531 3.33% 2 Telephone expenses previously budgeted under Council . Support, have been re-allocated to the individual Councillor cost centres. AMO Memberships previously budgeted under each Councillor, Ihave been moved to the General Government budget section to reflect the general nature of the expenditure. I I 1 I I I 1 72 I1 City of Pickering 2005 I. Background Information D. Pickles, City Coun. -Ward 3 Run Date:4/26/20051:54PM Report Name: Background Info.with Totals 2005 BUDGET ii Expenses 2113.0006.1100 Salaries&Wages I <-> Base Salaries and Wages $26,523 <-> Per Diem ( 1% ) $2,652 Total 2113.0006.1100 Salaries&Wages $29,175 II 2113.0006.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $9,778 benefits such as dental and optical. Total 2113.0006.1400 Employee Benefits $9,778 1` 2113.0006.1800 Conferences <-> Conferences $3,000 Total 2113.0006.1800 Conferences $3,000r 2113.0006.2110 Travel <-> Monthly allowance provision for the calendar year $7,990 <-> Additional $100/mth-Added as per the Budget Committee Meeting of April 7&8,2005. $1,200 It <-> Parking/Toll Road Charges $100 Total 2113.0006.2110 Travel $9,290 2113.0006.2131 Cellular Phones& Pagers <-> Cellular Phone/Pager/Blackberry-reimbursement $2,100 Total 2113.0006.2131 Cellular Phones& Pagers $2,100 2113.0006.2140 Telephones �, <-> This expense consists of residential land line and intemet services costs. $1,500 Total 2113.0006.2140 Telephones $1,500 2113.0006.2365 Purch Pmt/Broch/News Ltr <-> As per Communications Policy $7,500 Total 2113.0006.2365 Purch Prt/Broch/News Ltr $7,500 2113.0006.2394 Recpt, Prom&Sp Events <-> Provision for promotional items $4,500 �� Total 2113.0006.2394 Recpt, Prom&Sp Events $4,500 2113.0006.2399 Outside Agency Services <-> Secretarial Services $4,800 Total 2113.0006.2399 O utside Agency Services $4,800 2113.0006.2821 Transfer to Reserve-Severance <-> Councillor is entitled to one month's salary for each year of service $2,210 ,i�' Total 2113.0006.2821 Transfer to Reserve-Severance $2,210 'a� Total . $73,853 • Total Expenses $73,853 ,1!. Revenue Ii I Total Revenues Net Expenses $73,853 ii_, J 73 ir I . II City of Pickering 2005 Current Budget Run Date:4119/200512:47 PM M. Holland, Reg. Coun. Ward 2 Report Name. Current Budget 1 2004/ 2004 INCREASE 2005 % CHANGE Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET I 2004 I EXPENDITURES 1100 Salaries&Wages $26,714 $27,500 ($27,500) $0 -100.00% 1400 Employer Contributions $6,648 $8,940 ($8,940) $0 -100.00% 1800 Conferences $0 $3,000 ($3,000) $0 -100.00% 2110 Travel $3,870 $7,360 ($7,360) $0 -100.00% 2131 Cellular Phones&Pagers $2,653 $4,500 ($4,500) $0 -100.00% 2365 Council Communciation Policy $3,367 $7,500 ($7,500) $0 -100.00% I 2394 Recpt,Prom&Sp Events $1,059 $4,500 ($4,500) $0 -100.00% 2395 Memberships $0 $1,290 ($1,290) $0 -100.00% 2399 Outside Agency Sery $2,400 $4,800 ($4,800) $0 -100.00% 11 2821 Transfer to Reserves $0 $2,085 ($2,085) $0 -100.00% Total EXPENDITURES I $46,7111 $71,475 ($71,475) $0 -100.00% 1 Net I $46,711 $71,475, ($71,475) $0 -100.00% I r I I • I I I I I I 74 , I City of Pickering 2005 Current Budget IRun Date:4)19/200512:47 PM Council Support Report Name: Current Budget 2004 2004 INCREASE ; 2005 % CHANGE IIActual REVISED (DECREASE) BUDGET 2005 VS. I BUDGET 2004 I EXPENDITURES I 1100 Salaries&Wages 1 $132,156 $140,436 $53,644 $194,080 38.20% 1200 Overtime $100 $0 $500 $500 0.00% 1400 Employer Contributions $33,199 $40,090 $17,998 $58,088 44.89% 2110 Travel $42 $0 $250 $250 0.00% 2131 Cellular Phones&Pagers $0 $0' $250 $250 0.00% 2140 Telephones $13,017 $20,572 ($13,957) $6,615 -67.84% I 2220 Subscription&Publications $1,047 $1,510 $200 $1,710 13.25% 2340 Seminars&Education $0 $2,060 $0 $2,060 0.00% 2370 Insurance Premium $4,147 $4,125 $209 $4,334 5.07% I2394 Recpt,Prom&Sp Events $0 $0 $0 $0 0.00% 2395 Memberships $0 $0 $330 . $330 0.00% 5300 Stationery&Office Supplies $5,955 $6,100 $0 $6,100 0.00% ITotal EXPENDITURES I $189,6631 $214,893 $59,4241 $274,317 27.65% Net $189,663 $214,893 $59,424 $274,317 27.65% Telephone expenses have been partially re-allocated to the individual Councillor cost centres. I I 1 I I 1 I I 1 75 1 City of Pickering 2005 1 Background Information Council Support Run Date:4/19/2005 12:55 PM Report Name: Background Info.with Totals 2005 BUDGET Expenses I 2113.0001.1100 Salaries&Wages <-> Base Salaries and Wages $157,935 <-> Contract position -- Coordinator, Community Capacity Building — May 1,2005 -- $36,145 Start Date Total 2113.0001.1100 Salaries&Wages $194,080 2113.0001.1200 Overtime <-> Overtime $500 Total 2113.0001.1200 Overtime $500 2113.0001.1400 Employee Benefits <-> This item includes mandatory deductions(CPP., El., EHT.,)and employer provide( $58,088 benefits such as dental and optical. Total 2113.0001.1400 Employee Benefits $58,088 2113.0001.2110 Travel <-> Travel $250 Total 2113.0001.2110 Travel $250 2113.0001.2131 Cellular Phones <-> Cellular Phone Charges $250 Total 2113.0001.2131 Cellular Phones $250 2113.0001.2140 Telephones _ i <-> This expense consists of long distance,local monthly charges and internal telephon $6,615 system lease costs. Total 2113.0001.2140 Telephones $6,615 2113.0001.2220 Subscriptions&Publicati <-> Municipal World(7) $1,000 <-> Miscellaneous $710 Total 2113.0001.2220 Subscriptions&Publicati $1,710 2113.0001.2340 Seminars&Education <-> Various Seminars• $2,060 Total 2113.0001.2340 Seminars&Education $2,060 2113.0001.2370 Insurance Premium <-> Insurance Premium $4,334 Total 2113.0001.2370 Insurance Premium $4,334 2113.0001.2395 Memberships <-> International Association of Business Communicators(IABC)-Toronto Chapter $330 Total 2113.0001.2395 Memberships $330 2113.0001.5300 Stationery&Office Supp <-> General office supplies $6,100 Total 2113.0001.5300 Stationery&Office Supp $6,100 Total . $274,317 Total Expenses $274,317 1 Revenue Total Revenues Net Expenses $274,317 ry 1 ( 6 Lo IN Ha O 11 a... ! _ Z (� Z Z -t . 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E W 4 E C LL Z E O z E Y 0 N • o N U U C Il A > N w U 0 Q O y — c 'o := > O f1 0 ` f6 d �x - •y n- U r„ it W > +�-• LL . '`\ c fn "d . f6 z Q O I O U Q o • .- a cn �Z •O O :c U c co ca' U c O, c o .. L � 1 L.O Q o G E a fB d 0 2 o s o � �— U c c � y z Zu8 E O1W a co c 06 0 0 co > m i N '8 c c b ca a) o LI U N �'< 0 I c - \\ C--,)' \-.'-'\-fa- I - CD V -4... .80 • 1 111u) . . o • CV CV • r O C Z ?—^ Ca • cl3 r � a. E FD = U w m E E • p c c „ Ecu - c = c c w c c ._ .o I 2ZZ � � W N 0 0 0 . C . CD N V- a 4= Z 4- a Q. \ . o U • ti U a ( 0 I� 0c. C Eis am, Q 0. D I D a� 4_ CD Z Z ji a) / E.-0 0 m '* `a' / I0 U J a) 1 ~ Fj 4• L O • ,.. a) VIII: .\ Inr"p C td ii i o gill ih� < I 81 • • 1 • city 00 ) ir,,_: • �• S =arm • • ADMINISTRATION DEPARTMENT 1 1 2005 BUDGET • •I 1 I 1 1 1 I January 2005 • 82 I ADMINISTRATION DEPARTMENT I DEPARTMENTAL MISSION STATEMENT To provide a central source for communication and coordination between the I Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate I wide policies and initiatives, which ensure consistency and quality of service delivery to the City's citizens, while responding to the challenges of an ever- changing economic and social climate, applying the best practices available. I 2005 DEPARTMENTAL GOALS AND OBJECTIVES I • to ensure corporate goals and objectives of all departments are achieved to the satisfaction of the Mayor and members of Council • to undertake and provide strategic guidance, direction and leadership to corporate projects, policies and initiatives • . to continue to initiate and implement administrative practices, policies and procedures to ensure we are at the forefront within the GTA in our mandate 1 to provide the most effective and efficient services to our internal and external customers in a fiscally responsible manner • to implement a corporate business planning process • to complete the initial step to Succession Planning by finalizing the Corporation's vision and value statements 1 • to lead the transition team in the transfer of the Ajax Pickering Transit Authority (APTA) • to undertake and finalize a Legal Services review to ensure legal support is provided in an efficient and cost-effective manner • to deliver an effective economic development program focusing on business retention, business attraction and development readiness • to deliver an effective corporate communication and promotional program I •. to deliver an effective community emergency management program that ensures the availability of appropriate plans, programs, resources and staff I to address major community emergency situations in compliance with applicable legislation • to complete a Partners for Climate Protection Action Plan and a Sustainable Neighbourhood Plan • to complete a Economic Development Strategy for the Highway 407 1 Corridor • to increase customer awareness through training and promotional initiatives, focusing on a customer centric philosophy • 83 • to continue training and monitoring of the City's Customer Service Best Practices to assist in providing a consistent level of service to our citizens and stakeholders • to continue implementation of the Corporate Customer Care Tracking System to ensure seamless enquiries and updates, focusing on all areas within the Culture & Recreation Division • to enhance the development of the City's intranet by developing a Customer Care Resource Page, providing staff access to customer service initiatives, guidelines, helpful hints, employee feedback etc., • to continue to work with the Administrative Support Team to enhance efficiencies by standardizing processes, formats, forms, and records management initiatives • to achieve ratification by Mayor and Council of a new collective agreement between the City of Pickering and the Pickering Professional Firefighters' Association • to develop a Position Control Policy that provides a systematic process for establishing and maintaining an inventory of budgeted positions across the organization r • to develop a Health & Safety web page on the City's intranet to facilitate the dissemination of information i.e. policies, procedures, JHSC membership and minutes, First Aiders, bulletins, news, Ministry of Labour alerts, tip sheets, weblinks, etc. • to develop a customized management development training program for employees in leadership positions to enhance their supervisory skills. It is intended that this integrated program would complete its cycle over a three year period. i I . I I I 1 84 I ADMINISTRATION DEPARTMENT 2005 CHALLENGES AND OPPORTUNITIES INTERNAL • ensuring the alignment of City departments in achieving Pickering's key I corporate goals and objectives in 2005 • implementation and communication of the City's vision and value I statements to employees following endorsement by Mayor and members of Council • finalizing the City's development plans and implementation strategies for I lands in Central Pickering • meet the needs of staffing projections and facility requirements in I preparation of the influx of residential and commercial development in Central Pickering • preparing, presenting and finalizing 2005 Budgets • continuing to communicate and reinforce to all levels of staff, the need to adhere to Customer Service Best Practices. This will be achieved by additional training, and positive compliance initiatives • preparing the City's 2005 Annual Progress Report to our Citizens 1 • continuing to reinforce and communicate to staff the need to provide a "business-friendly" image and attitude, as well as appropriate policies and procedures that can help attract and maintain appropriate jobs, particularly in South Pickering • maintaining continued staff participation in and support of the City's website I as a communication and marketing tool • maintaining continued staff participation in and support of the City's community emergency management.program including ongoing staff training and education • aging of the City's workforce and its implications for the City respecting succession planning, new employee recruitment and retention, training & development (age awareness education to managers about effective ways to utilize older workers; management skills development amongst younger workers to prepare for succession; workplace diversity training with respect to increased numbers of qualified females, visible minorities and persons with disabilities entering the workforce) and disability management • continued development and maintenance of organizational policies, which provide the terms and conditions of employment for non-union employees, I and in addition, standardized practices and procedures for municipal operations. • finalization of enhancements to the HR: Info System that would enable the system to provide detailed attendance reporting to all Departments/Divisions through full integration with E-time & the Payroll System I 85 • the need for more workplace flexibility to accommodate older workers as well as the influx of younger workers into the workforce. Similarly, the ability of the organization to adapt and become more flexible in terms of its policies and practices in this regard needs to be contemplated. 1 EXTERNAL • developing and maintaining a cooperative working relationships with other levels of government and private interests with respect to various corporate projects and initiatives, including infill projects in South Pickering, the development of a new urban area in Central Pickering, and the possible future development of the federal airport lands • resident population and organizational growth and expansion. • budget constraints due to slow growth/ no growth within our municipality • continue to develop a customer driven focus that meets the changing needs of the City's aging and culturally diverse population • to actively promote the City as a place where excellent employment and business opportunities exist • working with others in promoting the City as an excellent place to live, work and play, including the City's Business Advisory Council, the Ajax Pickering Board of Trade, and key Pickering businesses • to represent the City's interests in programs and projects undertaken by others, including the Federal and Provincial Governments, the Region of Durham, the Toronto and Region Conservation Authority, the Ajax/Pickering Board of Trade, and Pickering Nuclear Generating Station • working with others in completing the City's Partners for Climate Protection Action Plan and Sustainable Neighbourhood Plan, and in developing and promoting the City as a "Centre of Excellence" in Energy and Environment • continuing to effectively represent the City's interests in programs and projects undertaken by others, especially in relation to federal and provincial lands in Pickering and the Pickering Nuclear Generating Station • finalize a workable solution for Public Alerting as per Provincial regulation • proposed legislation to end the practice of mandatory retirement at age 65 and its effect on employers who mandate it through policies and collective agreements . • to assist in establishing a new fire hall, MOC and headquarters and in relocating the existing Operations Centre • the organization's ability to adapt to increasing diversity and an aging resident population i 86 I I City of Pickering 2005 Current Budget I Administration Run Date ame:4126/2005 CunentB 56 PM Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $1,047,392 $1,207,053 $1,207,367 $214,568 $1,421,935 17.77% 1200 Overtime $1,898 $1,548 $4,605 $0 $4,605 0.00% 1400 Employer Contributions $186,622 $247,613 $283,688 $44,490 $328,178 15.68% 1700 Employee Recognition&Appreciation $9,545 $15,624 $25,325 ($3,000) $22,325 -11.85% I • 1800 Conferences $2,480 $558 $900 $3,900 $4,800 433.33% 2110 Travel $4,5961 $4,676 $5,600 $6,320 $11,920 112.86% 2115 Bus Dev&City Promo $0 $18,228 $18,000 $2,000 $20,000 11.11% I 2131 Cellular Phones&Pagers $3,431 $4,792 $6,712 $563 $7,275 8.39% 2140 Telephones $29,445 $40,974 $42,434 ($3,564) $38,870 -8.40% 2210 Advertising $64,651 $45,745 $62,425 $21,575 $84,000 34.56% I 2211 Trade Shows,Exhib&Displays $6,002 $5,428 $7,000 $2,500 $9,500 35.71% 2220 Subscription&Publications $6,710 $6,376 $7,895 $5 $7,900 0.06% 2320 Legal Services $5,734 $0 $0 $0 $0 0.00% I . 2340 Seminars&Education $7,4.52 $36,470 $53,210 $710 $53,920 1.33% 2365 Purch Pmting/Broch/News Ltr $24,027 $24,480 $27,000 $6,000 $33,000 22.22% 2370 Insurance Premium $0 $7,093 $6,871 $540. $7,411 7.86% 2392 Consulting&Professional $257,477 $243,638 $274,250 $21,750 $296,000 7.93% I 2394 Recpt,Prom&Sp Events $16,476 $24,439 $22,250 $7,400 $29,650 33.26% 2395 Memberships $6,313 $5,437 $7,494 $145 $7,639 1.93% 2396 Photo,Mapping,Printing $3,563 $6,306 $7,430 $10,050 . $17,480 135.26% I 2399 Outside Agency Sery $28,241 $26,370 $30,000 $0 $30,000 0,00% 2435 Build Repairs&Mtce $0 $0 $0 $900 $900 0.00% 2478 Misc Equip Repairs $77 $176 $300_ $100 $400 33.33% I 2678 Rental Misc Equip $0 $9,7 $0 $8,356 $0 $10 $0 $0 0.00% 5300 Stationery&Office Supplies 83 56 ,350 $0 $10,350 0.00% 5380 Educational/Promotional Materials $0 $610 $500 $1,500 - $2,000 300.00% 5390 Workplace Accommodations $48 $0 $100 $0 $100 0.00% 5540 Utilities Cable T.V. $517 $521 $600 $0 $600 0.00% 5902 Misc Equip&Tools(under$500) $730 $366 $300 $0 $300 0.00% 6100 Website Support Intranet $14,902 $13,605 $15,000. $5,000 $20,000 33.33% I Total EXPENDITURES $1,738,1131 $1,996,4791 $2,127,6051 $343,4531 $2,471,058 16.14% REVENUES 1413 Sale of Services-Legal ($400) . ($50) ($500) $0 ($500) 0.00% 1592 Donations 1 $0 I ($500) $0 ($104,500) ($104,500) 0.00% 1593 Misc.-Sale of Business Directory ($1,487) ($2,902) ($1,000) $0 ($1,000) 0.00% 9990 Other Revenue ($68,449)1 ($93,431) ($97,500) (623,200)1 ($120,700) 23.79% I Total REVENUES 1 ($70,335) ($96,883)1 ($99,000) ($127,700)1 • ($226,700) 128.99% -J Net $1,667,778 $1,899,596 $2,028,605 $215,753 $2,244,3581 10.64% I I ii 8 ( I City of Pickering 2005 Current Budget Run Date 412612005 1 57 PM 1 2121 C.A.O. Office Re Name Current Budget 2003 2004 2004. INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages 1200 Overtime $248,195 $324,617 $280,419 $66,332 $346,751 23.65% $0 $0 $500 $0 $500 0.00% 1400 Employer Contributions $35,598 $55,853 $57,761 $17,036 $74,797 29.49% I 1800 Conferences $0 $11 $300 $0 $300 0.00% 2110 Travel $397 $145 $1,000 $5,620 $6,620 562.00% 2131 Cellular Phones&Pagers $888 $1,207 $1,850 ($350) $1,500 -18.92% 2140 Telephones $2,272 $4,303 $3,669 $632 .; $4,301 17.23% 2220 Subscription&Publications $214 $719 $360 $240 $600 66.67% 2340 Seminars&Education $489 $1,288 $2,780 ($1,280) $1,500 -46.04% 2370 Insurance Premium $0 $2,257 $2,184 $175 $2,359 8.01% 2392 Consulting&Professional $0 $0 $10,000 ($5,000) $5,000 -50.00% 2394 Recpt,Prom&Sp Events $4,571 $6,128 $6,500 $500 $7,000 7.69%L 2395 Memberships $557 $600 $815 $0 $815 0.00% I 2396 Photo,Mapping,Printing $110 $272 $200 $0 $200 0.00% 2678 Rental Misc Equip $0 $0 $0 $0 $0 0.00% 5300 Stationery&Office Supplies $1,913 $1,510 $1,800 $0 $1,800 0.00% Total EXPENDITURES I $295,2061 $398,9111 $370,1381 $83,9051 $454,0431 22.67% Ir 1 I Net $295,206 $398,911 $370,138 $83,9051 $454,0431 22.67% I Administrative Assistant position transferred from Legal Services. I I I I . I I I I 88 • I City of Pickering 2005 Background Information 2121 C.A.O. Office Run Date:4/26/2005 1:20 PM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2121.1100.0000 Salaries&Wages <-> Base Salaries and Wages $346,751 Total 2121.1100.0000 Salaries&Wages $346,751 2121.1200.0000 Overtime <-> To meet service level/workload cornmittments $500 Total 2121.1200.0000 Overtime $500 2121.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $74,797 benefits such as dental and optical. Total 2121.1400.0000 Employer Contributions $74,797 2121.1800.0000 Conferences <-> Showcase Ontario-Mgr. Customer&Admin. Services-Toronto(4 days) $300 Total 2121.1800.0000 Conferences $300 2121.2110.0000 Travel I <-> Travel expenses-as of May 1,2005-Added-As per the Budget Committee Meeting $6,120 of April 7&8, 2005. <-> Mileage and Parking expenses $1,000 <Reduced by TJQ> ($500) Total 2121.2110.0000 Travel $6,620 2121.2131.0000 Cellular Phone <-> Cellular Phone Charges-CAO $1,400 <-> Pager Charges-CAO $450 <Reduced by TJQ> ($350) Total 2121.2131.0000 Cellular Phone $1,500 2121.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,301 telephone system lease costs. Total 2121.2140.0000 Telephones $4,301 2121.2220.0000 Subscriptions& Publicati <-> Reference materials,journals and reports $600 Total 2121.2220.0000 Subscriptions& Publicati $600 2121.2340.0000 Seminars& Education <-> Topical Seminar(Admin.Assist. &Mgr. Customer&Admin. Services) $1,500 Total 2121.2340.0000 Seminars& Education $1,500 2121.2370.0000 Insurance Premium <-> Insurance Premium $2,359 Total 2121.2370.0000 Insurance Premium $2,359 2121.2392.0000 Consulting&Professional <-> Consulting for various projects. $5,000 Total 2121.2392.0000 Consulting& Professional $5,000 2121.2394.0000 Recpt,Prom.&Sp.Ev.,Gen <-> General Public Relations $7,000 Total 2121.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $7,000 2121.2395.0000 Memberships <-> PRO(CAO) $185 89 I City of Pickering 2005 Background Information • 2121 C.A.O. Office Run Date:4/26/2005 1:20 PM Report Name Background Info.with Totals 2005 BUDGET <-> Ontario Municipal Administrators(CAO) $250 ' <-> OMMI (CAO& Mgr. Customer&Admin. Services) $180 <-> AMCTO-(Mgr. Customer&Admin. Services) $200 Total 2121.2395.0000 Memberships $815 2121.2396.0000 Photo,Mapping,Printing <-> To cover various printing/framing requests $200 Total 2121.2396.0000 Photo,Mapping,Printing $200 2121.5300.0000 Stationery&Office Suppl <-> General office supplies $1,800 Total 2121.5300.0000 Stationery&Office Suppl $1,800 Total . $454,043 IIITotal Expenses $454,043 • Revenue Total Revenues Net Expenses $454,043 1 1 • I 1 I I 1 I 1 90 I • I City of Pickering 2005 Current Budget I Run Date:3122!2005 8:52 AM 2129 Customer Care Centre Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I I 1100 Salaries&Wages $101,809 $94,856 $100,333 $13,011 $113,344 12.97% 1200 Overtime $307 $0 $500 $0 $500 0.00% 1400 Employer Contributions $20,813 $23,258 $27,750 $3,070 $30,820 11.06% I 2110 Travel $78 $2 $91 $100 $0 $100 0.00% 2140 Telephones ,683 $4,129 $3,885 ($35) $3,850 -0.90% 2220 Subscription&Publications $0 $31 $150 ($50) $100 -33.33% I 2340 Seminars&Education $0 $623 $450 $250 $700 55.56% 2370 Insurance Premium $0 $868 $903 $4 $907 0.44% 2394 Recpt,Prom&Sp Events $601 $801 $1,000 ($200) $800 -20.00% 2395 Memberships $82 $0 $0 $0 $0 0.00% I 2396 Photo,Mapping,Printing $250 $1 $1,178 $900 $0! $900 0.00% 5300 Stationery&Office Supplies ,155 $1,532 $1,500 $0! $1,500 0.00% Total EXPENDITURES 1 $127,7781 $127,3671 $137,4711 $16,0501 $153,5211 11.68% INet $127,778 $127,367 $137,471 $16,050 $153,5211 11.68% I I I I I I I I I I 91 • City of Pickering 2005 Background Information 2129 Customer Care Centre Run Date.3/21/2005 8:213 Ann with I Report Name: Background Info.with Totals 2005 BUDGET ' Expenses 2129.1100.0000 Salaries&Wages 1 <-> Base Salaries and Wages $103,844 <-> To cover cost of part time hours $9,500 Total 2129.1100.0000 Salaries&Wages $113,344 2129.1200.0000 Overtime <-> To meet service level/workload committments $500 Total 2129.1200.0000 Overtime $500 I 2129.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $30,820 benefits such as dental and optical. Total 2129.1400.0000 Employer Contributions $30,820 2129.2110.0000 Travel <-> Travel allowance $100 Total 2129.2110.0000 Travel $100 2129.2140.0000 Telephones • <-> This expense consists of long distance, local monthly charges and internal $3,850 telephone system lease costs. Total 2129.2140.0000 Telephones $3,850 2129.2220.0000 Subscriptions& Publications <-> Reference material,journals and reports $150 <Reduced by TJQ> ($50) Total 2129.2220.0000 Subscriptions& Publications $100 2129.2340.0000 Seminars& Education <-> OMDP-Coordinator, Customer Care $475 <-> Customer Care Rep $225 Total 2129.2340.0000 Seminars& Education $700 2129.2370.0000 Insurance Premium <-> Insurance Premium $907 Total 2129.2370.0000 Insurance Premium $907 2129.2394.0000 Recpt,Prom.&Sp.Ev.,Gen I <-> . To cover various promotional items $1,000 <Reduced by TJQ> ($200) Total 2129.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $800 2129.2396.0000 Photo,Mapping,Printing <-> Printing of internal/external promotional pieces $900 Total 2129.2396.0000 Photo,Mapping,Printing $900 2129.5300.0000 Stationery&Office Supplies <-> General office supplies $1,500 Total 2129.5300.0000 Stationery&Office Supplies $1,500 ' Total . $153,521 Total Expenses $153,521 Revenue 92 1 i I City of Pickering 2005 Current Budget • 2192 Corporate Projects and Policy Run Date:3l2,un'ent 30 dget P 1 y Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 . EXPENDITURES I I I 1100 Salaries&Wages $298,432 $275,287 $308,6161 $26,025 $334,641 8.43% 1200 Overtime $0 $0 $5001 $0 $500 0.00% 1400 Employer Contributions $48,454 $54,117 $74,732 $3,196 $77,928 4.28% ' 1800 Conferences $1,687 $0 $0 $2,000 $2,000 $500 $3,000 0.00% 2110 Travel $2,598 $3,036 $2,500 20.00% 2115 Bus Dev&City Promo $0 $18,228 $18,000 $2,000 $20,000 11.11% 2131 Cellular Phones&Pagers $445 $355 $425 $0 $425 0.00% I 2140 Telephones $2,949 $4,529 $5,047 ($32) $5,015 -0.63% 2210 Advertising $22,110 $24,672 $25,000 $5,0001 $30,000 20.00% 2211 Trade Shows,Exhib&Displays $6,002_ $5,428 $7,000 $2,500 $9,500 35.71% I 2220 Subscription&Publications $1,232 $906 $1,000 $0 $1,000 0.00% 2340 Seminars&Education $242 $541 $2,000 $0 $2,000 0.00% 2365 Purch Pmting/Broch/News Ltr $24,027 $24,480 $27,000 $6,000 $33,000 22.22% I 2392 Consulting&Professional $4,060 $3,762 $7,500 $136,500 $144,000 1820.00% 2394 Recpt,Prom&Sp Events $8,422 $13,681 $10,000 $7,100 $17,100 71.00% 2395 Memberships $2,980 $3,255 $3,480 $301 $3,510 0.86% I 2396 Photo,Mapping,Printing $2,494 $3,302 $3,500 $1,000 $4,500 28.57%I 2399 Outside Agency Sery $28,241 $26,370 $30,000 $01 '$30,000 0.00% 2478 Misc Equip Repairs 1 $0 $0 $0 $0 $0 0.00% 5300 Stationery&Office Supplies $2,502 $1,723 $3,000 $0 $3,000 0.00% I 6100 Website Support Intranet 1 $14,9021 $13,605 $15,000 $5,0001 $20,000 33.33% Total EXPENDITURES 1 $471,7791 $477,2771 $544,3001 $196,8191 $741,1191 36.16% REVENUES I 1592 Donations $0 ($500) $0 ($104,500) ($104,500) 0.00% 1593 Misc. Sale of Business Directory ($1,487) ($2,902) ($1,000) $01 ($1,000) 0.00% Total REVENUES i ($1,487) ($3,402) ($1,000)1 ($104,500)1 ($105,500)1 10450.00% Net i 3470,292 $473,8751 $543,3001 $92,3191 $635,6191 16.99%, Business Development & City Promotion transferred from the IGeneral Government Section of the budget. I I 111 , I 93 . Il City of Pickering • I 2005 Background Information 2192 Corporate Projects and Policy Run Date: 005 8:26 AM 1 Report Name: Background nd Info with Totals 2005 BUDGET I Expenses 2192.1100.0000 Salaries&Wages I <-> Base Salaries and Wages $334,641 Total 2192.1100.0000 Salaries&Wages $334,641 2192.1200.0000 Overtime I <-> To meet service level/workload committments $500 Total 2192.1200.0000 Overtime $500 2192.1400.0000 Employer Contributions I <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $77,928 benefits such as dental and optical. . Total 2192.1400.0000 Employer Contributions $77,928 I 2192.1800.0000 Conferences <-> Economic Development Council of Ontario( Manager and Coordinator) $2,000 Total 2192.1800.0000 Conferences $2,000 2192.2110.0000 Travel <-> Miscellaneous travel $3,000 Total 2192.2110.0000 Travel $3,000 2192.2115.0000 Business Development I <-> Business Development and Special City Initiatives $20,000 Total 2192.2115.0000 Business Development $20,000 2192.2131.0000 Cellular Phones <-> Cellular Phone Charges $425 Total 2192.2131.0000 Cellular Phones $425 2192.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $5,015 telephone system lease costs. Total 2192.2140.0000 Telephones $5,015 2192.2210.0000 Advertising <-> Economic Development Publications Advertising $10,000 <-> Local Business Newspaper Advertising $10,000 <-> Special Advert. Needs during the year. $10,000 Total 2192.2210.0000 Advertising $30,000 2192.2211.0000 Tr Shows,Exhib.&Displays <-> Exhibit&display material for trade shows $2,500 I <-> Municipal/Regional economic development partnership(trade shows, displays, $7,000 advertising) Total 2192.2211.0000 Tr Shows,Exhib.& Displays $9,500 111 2192.2220.0000 Subscriptions& Publicati <-> Reference material,journals and reports $700 <-> GTA Municipal News $300 ITotal 2192.2220.0000 Subscriptions& Publicati $1,000 2192.2340.0000 Seminars&Education <-> Business development $500 <-> Real estate and property $500 I <-> Corporate promotions $500 <-> Corporate projects $500 1 94 - • I I City of Pickering 2005 Background Information . 1 2192 Corporate Projects and Policy Run Date• 005 8:26 AM P y . Report Name. Background nd Info with Totals 2005 IBUDGET• Total 2192.2340.0000 Seminars&Education $2,000 I 2192.2365.0000 Purch. Pr./Broch./News Lt <-> Business Review Newsletters $10,000 <-> Brochures/Promotional Pieces $5,000 <-> Citizen Report(printing only) $18,000 Total 2192.2365.0000 Purch. Pr./Broch./News Lt $33,000 2192.2392.0000 Consulting& Professional <-> Consulting for special development and corporate projects $10,000 I <-> Partners for Climate Protection —FCM Grant$54,500/Donation revenue-$50,000 $109,000 recoverable through private sponsorships. <-> Consulting for Hwy 407 Economic Development Study $100,000 I <Reduced by TJQ> Consulting for Hwy 407 Economic Development Study ($75,000) Total 2192.2392.0000 Consulting& Professional $144,000 2192.2394.0000 Recpt,Prom. &Sp.Ev.,Gen II <-> City of Pickering promotional items (corporate merchandise). $8,600 <-> Public relations $2,000 <-> City of Pickering Business Events(includes 2005 Durham Community Forum) $4,000 I <-> Corporate Sponsorship for events(e.g. Board of Trade Business Excellence) $2,500 Total 2192.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $17,100 2192.2395.0000 Memberships <-> Economic Dev. Council of Ontario(x2) $450 I <-> Economic Dev.Assoc. of Canada(x2) $350 . <-> Canadian Institute of Planners(Division Head) $475 <-> Ajax/Pickering Board of Trade $1,125 I <-> Tourist Association of Durham $160 <-> Durham Region Manufacturers Assoc. $200 <-> Clean Air Council $750 Total 2192.2395.0000 Memberships $3,510 2192.2396.0000 Photo,Mapping,Printing <-> To cover professional services for photo enlargements, map and printing $1,000 I <-> Printing of colour pages for economic development publications $1,500 <-> Photography services for City's promotional publications&Citizens Report $2,000 Total 2192.2396.0000 Photo,Mapping,Printing $4,500 I 2192.2399.0000 Outside Agency Services <-> Corporate writing services $10,000 <-> Corporate graphics support • $10,000 <-> Citizens Report(creative design and layout) $10,000 I Total 2192.2399.0000 Outside Agency Services $30,000 2192.5300.0000 Stationery&Office Suppl <-> General office supplies $3,000 Total 2192.5300.0000 Stationery&Office Suppl $3,000 2192.6100.0000 Website Support <-> Website Security Certificate $900 I <-> Consulting Support $5,000 <-> Professional Photography $3,000 <-> Internet-Annual Registration of Domain Names $600 I 95 1 City of Pickering 2005 Background Information • 2192 Corporate Projects and Policy Run Date•3/21/2005 8.26 AM with I . Report Name. Background Info.with Totals 2005 BUDGET I <-> Virtual Hosting, Storage&Web Trends Reports $2,500 <-> Webmaster-Various Software for Webmaster $2,000 <-> Webmaster-Website Courses and Publications $1,000 <-> Redesign of Website Navigation $5,000 Total 2192.6100.0000 Website Support $20,000 Total . $741,119 Total Expenses $741,119 Revenue , 1592.2192.0000 Misc-Donations/Promotion <-> Partners for Climate Protection -FCM Grant ($54,500) <-> Partners for Climate Protection-Donation revenue-$50,000 recoverable through ($50,000) private sponsorships Total 1592.2192.0000 Misc-Donations/Promotion ($104,500) 1593.2192.0000 Misc-Sale of Maps <-> Sale of Business Directories-Miscellaneous ($1,000) Total 1593.2192.0000 Misc-Sale of Maps ($1,000) Total . ($105,500) Total Revenues ($105,500) 111 Net Expenses $635,619 I 1 I 1 1 r I 96 I City.of Pickering 2005 Current Budget 1 Run Date:4/251200511:58 AM 2241 Emergency Operation Control Centre Report unDateme:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1 1 1100 Salaries&Wages ($9,130) $73,604 $74,535 $2,608 $77,143 3.50% 1200 Overtime $252 $369 $500 $0 $500 0.00% 1400 Employer Contributions $9,378 $15,713 $17,395 $618 $18,013 3.55% I 1800 Conferences $793 $547 $600 $1,900 $2,500 316.67% 2110 Travel $1,163 $1,018 $1,400 $100 $1,500 7.14% 2131 Cellular Phones&Pagers $992 $2,057 $2,130 $2,420 $4,550 113.62% 2140 Telephones $15,750 $21,221 $21,557 ($3,869) $17,688 -17.95% I 2210 Advertising $51 $0 $0 $0 $0 0.00% 2220 Subscription&Publications ($20) $207 $100 $0.:` $100 0.00% 2340 Seminars&Education $0 $486 $100 $1,400 $1,500 1400.00% 2392 Consulting&Professional $63,382 $18,431 $2,500 $32,500 $35,000 1300.00% II 2394 Recpt,Prom&Sp Events $741 $373 $750 $0 $750 0.00% 2395 Memberships $1,060 $45 $1,080 $40 $1,120 3.70% I 2396 Photo,Mapping,Printing $586 $829 $1,800 ($1,300) $500 -72.22% 2435 Build Repairs&Mtce $0 $0 $0 $900 $900 0.00% 2478 Misc Equip Repairs $77 $176 $300 $100 $400 33.33% 2678 Rental Misc Equip $0 $0 $0 $0 $0 0.00% I . 5300 Stationery&Office Supplies $280 $229 $250 $0 $250 0.00% 5540 Utilities-Cable T.V. $517 $521 $600 $0 $600 0.00% 5902 Misc Equip&Tools(under$500) $730 $3661 $300 $0 $300 0.00% I Total EXPENDITURES $86,6031 $136,1901 $125,896 $37,4181 $163,3141 29.72% REVENUES 1 9990 Other Revenue ($68,449) ($93,431) ($77,500) ($23,200)1 ($100,700) 29.94% I Total REVENUES ($68,449) ($93,431) ($77,500)1 ($23,200) ($100,700) 29.94% I I Net $18,154 $42,759 $48,3961 $14,2181 $62,614 29.38% I I I . I I I I 97 City of Pickering 2005 Background Information 2241 Emergency Operation Control Centre Run Date•3/21/2005 8.26 AM Report Name. Background Info.with Totals 2005 BUDGET ' Expenses 2241.1100.0000 Salaries&Wages , <-> Base Salaries and Wages $77,143 Total 2241.1100.0000 Salaries&Wages $77,143 2241.1200.0000 Overtime I <-> To meet service level/workload committments $500 Total 2241.1200.0000 Overtime $500 2241.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $18,013 benefits such as dental and optical. • Total 2241.1400.0000 Employer Contributions $18,013 2241.1800.0000 Conferences <-> CNA Conference(Ottawa-2 days) $1,000 <-> Industry Canada Public Alerting Conference(2 days) $1,500 Total 2241.1800.0000 Conferences $2,500 2241.2110.0000 Travel <-> Misc.Travel $1,500 Total 2241.2110.0000 Travel $1,500 I 2241.2131.0000 EOC-Telephone <-> Pager Charges $900 <-> Group Paging Services(to activate Fan-Out Notification) $150 <-> Cellular Phone Charges $500 <-> Satellite Service( 1 Existing and 2 new phones) $3,000 Total 2241.2131.0000 EOC-Telephone $4,550 2241.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $17,688 telephone system lease costs. Total 2241.2140.0000 Telephones $17,688 2241.2220.0000 Subscriptions& Publications <-> Emergency Measures Publications $100 Total 2241.2220.0000 Subscriptions& Publications $100 2241.2340.0000 Seminars& Education <-> Topical Seminars& Business Trips (Bruce Nuclear, Indian Point, etc. ) $1,500 Total 2241.2340.0000 Seminars& Education $1,500 2241.2392.0000 Consulting& Professional <-> Peer Review for Public Alerting Sirens. This cost is 100%funded by OPG. $25,000 <-> Consulting for plan development and emergency management issues $10,000 Total 2241.2392.0000 Consulting &Professional $35,000 2241.2394.0000 Rec/Prom&Sp.Ev./Gen P/R <-> Emergency training sessions-refreshments&other incidental requirements $750 Total 2241.2394.0000 Rec/Prom&Sp.Ev./Gen P/R $750 2241.2395.0000 Memberships <-> Ontario Association of Emergency Managers $120 <-> Canadian Association of Nuclear Host Communities $1,000 Total 2241.2395.0000 Memberships $1,120 2241.2396.0000 Photo, Mapping, Printing ,98 I • I City of Pickering 2005 Background Information • 1 2241 Emergency Operation Control Centre Run Date:3/21/2005h T AM 9 y P Report Name: Background Info.with Totals 2005 IBUDGET <-> Printing&laminating maps and other general MOC requirements $500 I Total 2241.2396.0000 Photo, Mapping, Printing $500 2241.2435.0000 Building Reparis& Maint <-> Biweekly and annual cleaning of Municipal Emergency Operations Centre(MEOC) $900 I Total 2241.2435.0000 Building Reparis& Maint $900 2241.2478.0000 Misc Equip Rep& Maint <-> General equipment repairs(MOC) $400 Total 2241.2478.0000 Misc Equip Rep& Maint $400 I 2241.5300.0000 Stationery&Office Suppl <-> General office supplies $250 Total 2241.5300.0000 Stationery&Office Suppl $250 I 2241.5540.0000 Utilities-Cable TV <-> EOC $600 Total 2241.5540.0000 Utilities-Cable TV • $600 I 2241.5902.0000 Misc. Equip. (under$500) <-> Misc. equipment/tools for EOC $300 Total 2241.5902.0000 Misc.Equip. (under$500) $300 ITotal . $163,314 Total Expenses $163,314 IRevenue 2241.9990.0000 Other Income I <-> Funding for Peer Review provided by OPG. ($25,000) <-> OPG Grant for Emergency Management Coordinator's Salary ($75,000) <-> CANHC reimbursement for CNA Conference ($700) Total 2241.9990.0000 Other Income ($100,700) Total . ($100,700) Total Revenues ($100,700) INet Expenses $62,614 I 1 I I I 99 I . I City of Pickering 2005 Current Budget Run Date:3/22/2005 8:52 AM 2139 Human Resources Report Name:Current Budget 2003 2004 2004 INCREASE1 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1 _ I I 1100 Salaries&Wages $320,224 $339,771 $337,790 $6,642 $344,432 1.97% 1200 Overtime $1,171 $1,180 $2,605 $0. $2,605 0.00% 1400 Employer Contributions $55,333 $73,861 $77,495 $4,987 $82,482 6.44% I 1700 Employee Recognition&Appreciation $9,545 $15,624 $25,325 ($3,000) $22,325 -11.85% 2110 Travel $0 $200 $200 $100 $300 50.00% 2131 Cellular Phones&Pagers $346 $416 $927 ($527) $400 -56.85% 2140 Telephones $2,884 $3,9.68 $4,826 ($154) $4,672 -3.19% I2210 Advertising $42,490 $21,073 $37,425 $16,575 $54,000 44.29% 2220 Subscription&Publications $1,763 $1,643 $2,120 $50 $2,170 2.36% 2340 Seminars&Education $3,049 $5,176 $7,750 $20,170 $27,920 260.26% I 2370 Insurance Premium $0 $3,967 $3,784 $361 $4,145 9.54% 2392 Consulting&Professional $92,699 $91,859 $112,050 ($1,150) $110,900 -1.03% 2394 Recpt,Prom&Sp Events $2,142 $3,456 $4,000 $0 $4,000 0.00% 1 2395 Memberships $1,504 $1,536 $1,764 $10 $1;774 0.57% 2396 Photo,Mapping,Printing $122 $725 $1,030 $0 $1,030 0.00% 5300 Stationery&Office Supplies $3,490 $2,693 $3,000 $01 $3,000 0.00% I Total EXPENDITURES $536,7621 $567,1461 $622,0911 $44,0641 $666,1551 7.08% Net $536,762 $567,146 $622,091 $44,064 $666,1551 1 7.08%, I I I I . I 1 . I I I LUU City of Pickering 2005 Background Information 2139 Human Resources Run Date round 3/21/2005 i with T AM Report Name: Background Info.with Totals 2005 BUDGET I Expenses 2139.1100.0000 Salaries&Wages ' <-> Base Salaries and Wages $344,432 Total 2139.1100.0000 Salaries&Wages $344,432 2139.1200.0000 Overtime <-> To meet service level/workload committments $2,605 Total 2139.1200.0000 Overtime $2,605 2139.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $82,482 benefits such as dental and optical. Total 2139.1400.0000 Employer Contributions $82,482 2139.1700.0000 Employee Recog'n &Apprec <-> Annual BBQ& Christmas Party $5,075 <-> Retirements 5 @$350-Union Affiliated $1,750 <-> Retirements 5 @ $700-Non-Union $3,500 <-> Employee Recognition Program Awards(Full Year Implementation ) $15,000 <Reduced by TJQ> Employee Recognition Program Awards(Full Year Implementation ) ($3,000) Total 2139.1700.0000 Employee Recog'n&Apprec $22,325 2139.2110.0000 Travel <-> Outside meetings $300 Total 2139.2110.0000 Travel $300 2139.2131.0000 Cellular Phones <-> Cellular Phone Charges $400 Total 2139.2131.0000 Cellular Phones $400 2139.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,672 telephone system lease costs. Total 2139.2140.0000 Telephones $4,672 , 2139.2210.0000 Advertising <-> Funds allocated for possible retirements, turnover of staff and advertising cost $29,400 <Reduced by TJQ> ($5,400) ' <-> _ Executive Job Search $30,000 Total 2139.2210.000Q Advertising $54,000 2139.2220.0000 Subscriptions&Publications <-> Lancaster Reports $1,400 <-> Canadian HR Reporter $110 <-> Reference Material,journals and reports $500 <-> Discharge& Discipline E-weekly Report $160 Total 2139.2220.0000 Subscriptions& Publications $2,170 2139.2340.0000 Seminars& Education <-> Corporate Staff Training&Development Program $20,000 <-> Training H.R. Staff to maintain knowledge of new legislative requirements and $5,120 emerging HR issues <-> Labour Relations Training for Manager, Human Resources Services $1,000 <-> Employee education assistance under Policy(HUR 160) $1,500 <-> Annual Conference for Administrative Assistants $300 101 I r I City of Pickering 2005 _ Background Information 1 2139 Human Resources Run Date:3/2v2o :26 AM with Report Name: Background Info.with Totals 2005 1 BUDGET 0 Total 2139.2340.0000 Seminars& Education $27,920 I 2139.2370.0000 Insurance Premium <-> Insurance Premium $4,145 Total 2139.2370.0000 Insurance Premium $4,145 I 2139.2392.0000 Consulting& Professional <-> Employee& Family Assistance Program (Council Resolution 441/97) $21,000 <-> York University Fitness/Medical Assess for F.T. Firefighters($300/6 applicant) $1,800 <-> Pre-employment Medicals (City Policy HUR-040)+ Retainer Fee $4,600 I <-> Pre-employment Criminal Reference Checks (City Policy HUR-040) $2,500 <-> Ongoing legal advice (acct. shared by CAO/HR respecting Admin/Corp/personnel $30,000 matters) I <-> 2 CUPE"Rights"arbitration $25,000 <Reduced by TJQ> 2 CUPE"Rights"arbitration ($5,000) <-> "Interest"arbitration with PPFA respecting new Collective Agreement $35,000 I <Reduced by TJQ> arbitration with PPFA ($5,000) <-> Requested Medical Certificates $3,000 <Reduced by TJQ> Reimbursement for Supervisor ($2,000) I Total 2139.2392.0000 Consulting& Professional $110,900 2139.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Employee Relations/flowers/condolences/miscellaneous expenses $3,000 <-> Negotiations $1,000 I Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $4,000 2139.2395.0000 Memberships <-> HR Professionals Assoc. of Ontario(Division Head) $340 I <-> Ontario Mun. Human Resource Assn.(OMHRA)(Division Head) $154 <-> HR Professionals Assoc. of Ont. (Manager, Human Resources Services) $340 <-> HR Professionals Assoc. of Ont. (Coordinator, Employment Services&Training) $340 I <-> Ontario Municipal Management Institute Renewal (OMMI)(Corporate Membership) $600 Total 2139.2395.0000 Memberships $1,774 2139.2396.0000 Photo, mapping printing I <-> Misc. Printing-Employment Services Forms $1,030 Total 2139.2396.0000 Photo, mapping printing $1,030 2139.5300.0000 Stationery&Office Supplies I <-> General office supplies $3,000 Total 2139.5300.0000 Stationery& Office Supplies $3,000 Total . $666,155 1 Total Expenses $666,155 Revenue 1 Total Revenues Net Expenses $666,155 I I 102 I • City of Pickering 2005 Current Budget 1 Run Date:4/251200511:58 AM 2141 Health & Safety Report Name:Current Budget 1 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1 I 1100 Salaries&Wages $43,142 $52,011 $59,790 $2,089" $61,879 3.49% 1200 Overtime $168 $0 $0 $0 $0 0.00% 1400 Employer Contributions $8,673 $12,647 $15,398 $633 F $16,031 4.11% I 2110 Travel $360 $187 $400 $0 $400 0.00% 2131 Cellular Phones&Pagers $347 $354 $930 ($530) $400 -56.99% 2140 Telephones _ $1,463 $762 $946 $78 $1,024 8.25% 2220 Subscription&Publications $235 $296 $365 ($235) . r" " $130 -64.38% I 2340 Seminars&Education $3,672 $28,331 $40,000 ($20,000) $20,000 -50.00% 2392 Consulting&Professional $0 $950 $1,700 ($1,100) $600 -64.71% 2395 Memberships $129 $0 $355 $65 $420 18.31% I 2396 Photo,Mapping,Printing $0 $0 $0 $10,350 $10,350 0.00% 5300 Stationery&Office Supplies $313 $219 $300 $0 $300 0.00% 5380 Educational/Promotional Materials $0 $6101 $500 $1,500 $2,000 300.00% 5390 Workplace Accommodations $481 $01 $100 $0 $100 0.00% Total EXPENDITURES 1 $58,5521 $96,3651 $120,784 ($7,150)1 $1.13,6341 -5.92% REVENUES 9990 Other Revenue $01 $0 ($20,000) $01 . ($20,000) 0.00% I" Total REVENUES 1 $01 $01 ($20,000)1 $01 ($20,000)1 0.00% Net $58,552 $96,365 $100,7841 ($7,150)1 $93,6341 -7.09% I • I I I I I 103 • 1 • City of Pickering • 2005 Background Information 2141 Health & Safety Run Date:3/21/2005 826 AM Report Name' Background Info.with Totals 2005 BUDGET I Expenses 2141.1100.0000 Salaries&Wages <-> Base Salaries and Wages $61,879 Total 2141.1100.0000 Salaries&Wages $61,879 2141.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $16,031 benefits such as dental and optical. Total 2141.1400.0000 Employer Contributions $16,031 2141.2110.0000 Travel <-> Cover parking and mileage for outside meetings $400 Total 2141.2110.0000 Travel $400 2141.2131.0000 Cell Phones <-> Cellular Phone Charges $400 Total 2141.2131.0000 Cell Phones $400 2141.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and intemal $1,024 telephone system lease costs. Total 2141.2140.0000 Telephones $1,024 2141.2220.0000 Subscriptions& Publicati <-> OHS Magazine $105 <-> Accident Prevention Magazine $25 Total 2141.2220.0000 Subscriptions& Publicati $130 2141.2340.0000 Seminars& Education <-> Corporate Health &Safety Training Program $20,000 p Total 2141.2340.0000 Seminars& Education $20,000 ' 2141.2392.0000 Consulting& Professional <-> MSDS Online Software-5 User Licenses $600 Total 2141.2392.0000 Consulting& Professional $600 2141.2395.0000 Memberships <-> WSIB Municipal Users Group $80 <-> HRPAO Membership $340 Total 2141.2395.0000 Memberships $420 2141.2396.0000 Photo,Mapping,Printing <-> Guidebook $10,350 Total 2141.2396.0000 Photo,Mapping,Printing $10,350 2141.5300.0000 Stationery&Office Suppl <-> General office supplies $300 Total 2141.5300.0000 Stationery&Office Suppl $300 2141.5380.0000 Educational Material <-> Educational Material $2,000 Total 2141.5380.0000 Educational Material $2,000 2141.5390.0000 Workplace Accomodation <-> Workplace Accomodation $100 Total 2141.5390.0000 Workplace Accomodation $100 Total . $113,634 I 104 City of Pickering 2005 Background Information 2141 Health & Safety Run Date:nd Info.with Totals 2005 BUDGET Total Expenses $113,634 Revenue 2141.9990.0000 Other Revenue <-> Transfer from WSIB reserve to offset the cost associated with the additional Health ($20,000) &Safety Training Total 2141.9990.0000 Other Revenue ($20,000) Total . ($20,000) Total Revenues ($20,000) pNet Expenses $93,634 • I I I 111 I 105 I I City of Pickering 2005 Current Budget III Run Date:4!26120051:57 PM 2125 Legal Services Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I I 1100 Salaries&Wages $44,720 $46,908 $45,884 $97,861 $143,745 213.28% _ 1400 Employer Contributions j $8,372 $12,164 $13,157 $14,950 $28,107 113.63% 2131 Cellular Phones&Pagers $413 $404 $450 ($450) $0 -100.00% c 2140 Telephones $1,443 $2,062 $2,503 ($183) ::$2,320 -7.31% IN2220 Subscription&Publications $3,285 $2,575 $3,800 $0 $3,800 0.00% 2320 Legal Services $5,734 $0 $0 $0 $0 0.00% 2340 Seminars&Education $0 $251 $130 $170 $300 130.77% 1 2392 Consulting&Professional $97,335 $128,637 $140,500 ($140,000) $500 -99.64% 2394 Recpt,Prom&Sp Events $01 $0 $0 $0 $0 0.00% 5300 Stationery&Office Supplies $1301 $450 $500 $0 $500 0.00% Total EXPENDITURES 1 $161,4331 $193,2231 $206,9241 ($27,652)1 $179,2721 -13.36% REVENUES I 1413 Sale of Services-Legal ($.400)1 ($50) ($500)1 $0 ($500) 0.00% Total REVENUES ($400) ($50)l ($500) $01 ($500) 0.00% Net $161,033, $193,1731 $206,424 ($27,652)1 $178,772 -13.40% pit' Administrative Assistant position transferred to ill the C. A. O. Office. I I • h II 1 I I 1 106 1 City of Pickering 2005 Background Information 2125 Legal Services Run Date:4n6/2005 1:59 PM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2125.1100.0000 Salaries&Wages <-> Contract and Legal Services-Transferred from Consulting& Professional-As per the $120,000 Budget Committee Meeting of April 7&8,2005. <-> New Position-Administrative Assistant-Start Date-July 1,2005-Added by C.A.O. $23,745 Total 2125.1100.0000 Salaries&Wages $143,745 2125.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT.,)and employer provided $28,107 benefits such as dental and optical. ,- Total 2125.1400.0000 Employer Contributions $28,107 2125.2131.0000 Cellular Phones <-> Pager Charges $450 <Deleted by TJQ> ($450) Total 2125.2131.0000 Cellular Phones 2125.2140.0000 Telephones <-> This expense consists of long distance,local monthly charges and internal telephone $2,320 system lease costs. Total 2125.2140.0000 Telephones $2,320 2125.2220.0000 Subscriptions&Publications _ • <-> Reference material,journals and reports $3,800 Total 2125.2220.0000 Subscriptions.&Publications $3,800 2125.2340.0000 Seminars&Education <-> Administrative Course $300 Total 2125.2340.0000 Seminars&Education $300 2125.2392.0000 Consulting&Professional <-> mtc.&repairs for office equipment(transferred from General Government account) $500 <-> Contract Services for Prosecutions and related activities $40,000 <-> Legal Services • $100,000 <-> Contract&Legal Services-Transferred to Salaries&Wages-As per the Budget ($140,000) Committee Meeting of April 7&8,2005. Total 2125.2392.0000 Consulting&Professional $500 2125.5300.0000 Stationery&Office Supplies <-> General office supplies $500 Total 2125.5300.0000 Stationery&Office Supplies $500 Total . $179,272 Total Expenses $179,272 Revenue 1413.0000.0000 SALE OF SERVICES-LEGAL <-> Notarizing Documents ($500) Total 1413.0000.0000 SALE OF SERVICES-LEGAL ($500) Total . ($500) j Total Revenues ($500) Net Expenses $178,772 I 107 u) 0 oN r ^ 0 •Z' I-- cn RS 11. CI- (U Z Z " 3 u a0 Ltd cou cu _ m L. cb d MI I= ° t C C. — _ F a E _ i G) m = C C E y - � �C C . . Z h n o E T Vil 0O O C C i —L ` ZZ » z H a j W00Ne- ' r E N T • CO d C co 'L T d - n • I y r li C m N�^ c d� � g Q F - _ = v c I m d c \ O (n L z= v Q + N v y rn 10 a E . \l �ICU ° -0- o Q Q 0 a.L r✓ Q � N _ E • ia:Ern ' a a m A c � I- 0 8 Q Q Q �� m • •- J C C N W it V T X a V LL J co ,!i�1 Pi C L - c �� E -li ,1 / '° V cv) � T f� c = a °� ~V Q C : I m-4 � o Q L II tlr! 1" Q U I 10S - Ln cp i o . 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I :::1st .. _„, �ecacsn:ani..._ _....,_ I ei 1_ IC CORPORATE SERVICES DEPARTMENT it iii 2005 BUDGET i r 1 1� $ 1 III 1 I IA March 2005 i 110 . • 1 CORPORATE SERVICES DEPARTMENT DEPARTMENTAL MISSION STATEMENT 1 It is the mission of the Corporate Services Department of the Corporation of the City of Pickering to provide responsible, innovative and effective leadership and advice, to ensure that its financial. management, information systems activities and the acquisition of goods and services are conducted with efficiency and integrity. To ensure the financial integrity, accountability, and fiscal capacity of the City and to provide financial services and advice to the Chief Administration Officer (CAO), other Department and Division Heads, the Mayor and Council and the Board and senior management of the Ajax Pickering Transit Authority. This is achieved by means of effective budgeting, accounting, purchasing and financing through planning, policy setting, transaction processing, quality assurance and the provision of I operating and strategic management information. To promote and maintain the financial strength, stability and accountability of the Corporation. The Director, Corporate Services and a Treasurer is responsible for advising the CAO, other Department and Division Heads, the g Mayor and City Council on all matters pertaining to the efficient and prudent financial management of the City of Pickering. It is also achieved through an information systems environment that supports and promotes service and efficiency in the business process of the Corporation. This is further enhanced through sound practices and procedures in the acquisition of goods and services, materials and asset management and the disposal of 1, assets. 2005 DEPARTMENTAL GOALS AND OBJECTIVES j • To complete the implementation of the e-time system integration with Payroll and HR. j • To provide budgeting, accounting, purchasing, telephone and information technology services to Ajax Pickering Transit Authority (APTA) for the current year. • To continue the development of sound fiscal policies and long range financial planning for City Services. • To continue to investigate and develop alternative funding sources for the City. • To improve overall budget information to ensure City programs are consistently presented for budget decision-making purposes. • • To provide comprehensive and meaningful financial management information to the CAO, other Departments and the City Council. 1 111 I • I CORPORATE SERVICES DEPARTMENT 2005 DEPARTMENTAL GOALS AND OBJECTIVES (Cont'd) 1 • To promote and improve the use of management information technology in the Corporation to obtain higher levels of timeliness, efficiency and effectiveness in the provision of services. 1 • To continue to research and develop optimal possible financing strategies for the City's current and capital programs. I • To continue with the modernization of the Corporation through the implementation of new systems. • To continue with the replacement of aging computer equipment, including servers. p 9 9 com P • To review current financial systems with the intent to enhance their capabilities or recommend replacement. ITo participate in co-operative purchasing ventures. • To facilitate the education of clients to enhance knowledge to compliment purchasing Iprocedures and ensure adherence to corporate standards. • To collect outstanding property taxes by working with property owners to establish payment I • plans and schedules. 1 • To continue service delivery with a positive focus. • To encourage personal development of staff. • • To continue with the Records Management program with the assistance of the proposed new position and to make the required information accessible to Council, staff and the Ipublic. • To continue the process of increasing operational efficiencies and process through the Itransfer of the Clerks's Division into Corporate Services. • To provide ready assistance to Members of Council. 1 • . To review licensing activities and amend related by-laws as appropriate to ensure that they are current and reflect the needs based on trends, efficiencies and industry/community benefits. 1 1 112 I CORPORATE SERVICES DEPARTMENT li, 2005 CHALLENGES AND OPPORTUNITIES I INTERNAL • To continue to review the major re-alignment of provincial-municipal responsibilities as they 1 become known and to report on a timely basis their financial implications to the City. • To review and update the policies and procedures of the City which provide the financial I. management controls over the receipt and disbursement of the funds of the Corporation. • To review the adequacy and need of the City's reserves and reserve funds in order to I update the relevant policies, procedures and by-laws. • To encourage the City to accept new ways of doing business through automation of forms I and documents. • To City corporate encourage the Ci to adopt and adhere to orate standards in the Departments p P areas of business. • To assist the new City Clerk in the orientation and transition of their responsibilities. I EXTERNAL • To defend the City's assessment base and to explore for new assessment (taxation I revenue) opportunities • To continue to review the major re-alignment of provincial-municipal responsibilities as they become known and to report on a timely basis their financial implications to the City. • To continue to work with the Treasurers of the Region and the other Area Municipalities in areas of common interest. • To share systems and resources with other municipalities in the G.T.A. • / I 1 113 CORPORATE SERVICES DEPARTMENT 2004 POTENTIAL FOR OPERATIONAL IMPROVEMENT • To continue to examine the operations of the Corporate Services Department and its responsibilities in an attempt to obtain greater efficiencies and effectiveness in the provision of corporate services. • To facilitate the education and training of staff to enhance knowledge and skills to compliment the new organization. • To assist departments in the financial management of their cost centres through improved financial systems. • To continue to define and refine the business operations of all areas of activity in order to provide the highest level of service possible in the most cost effective manner. • 114 I City of Pickering I 2005 Current Budget Run Date:4126120051:56 PM Corporate Services Report Name:Current Budget i 2003 20041 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1 1 1 1100 Salaries&Wages $2,478,416 $2,600,159 $2,537,849 $153,795 $2,691,644 6.06% 1200 Overtime $65,052 $51,724 $50,750 ($3,500) $47,250 -6.90% 1400 Employer Contributions $514,962 $601,207 $681,074 $37,011 $718,085 5.43% II 1800 Conferences $1,578 $2,807 $5,450 $500 `$5,950 9.17% III 1900 Uniforms $3,935 $3,734 $4,000 $500L $4,500 12.50% 2110 Travel $11,218 $6,833 $12,800 ($5,430) $7,370 -42.42% 2121 Postage $136,477 $103,079 $100,200 $2,800 $103,000 2.79% I 2122 Freight,Express&Cartage $5,505 $5,651 $5,000 $0 . $5,000 0.00% 2131 Cellular Phones&Pagers $6,720 $6,069 $7,200 $970 $8,170 13.47% 2140 Telephones $33,143 $40,996 $51,484 ($3,285) $48,199 -6.38% 1 2191 Data Processing Services $47,787 $50,700 $50,000 $0 $50,000 0.00% 2210 Advertising $500 $1,723 $750 $0 $750 0.00% 2220 Subscription&Publications $5,526 $5,861 $4,650 $950 . $5,600 20.43% 2340 Seminars&Education $27,088 $19,319 $27,015 $22,355 $49,370 82.75% 2365 Purch Pmting/Broch/News Ltr $30,6621 $32,387 $33,000 $500 $33,500 1.52% 2370 Insurance Premium $1,7321 $29,453 $26,324 $4,494 $30,818 17.07% 2392 Consulting&Professional $309,757L $276,872 $408,625 ($40,320) $368,305 -9.87% 2394 Recpt,Prom&Sp Events $5,614 $5,208 $6,400, ($350) $6,050 -5.47% 2395 Memberships $9,115 $17,582 $12,028 ($1,393) $10,635 -11.58% 2396 Photo,Mapping,Printing . $0 $1,000 $250 ($250) $0 -100.00% 2399 Outside Agency Sery $102,216 $84,938 $91,915 ($3,000) $88,915 -3.26% 2457 Veh-Repairs&Maintenance $7,815 $5,384 $6,000 ($500) $5,500 -8.33% 2478 Misc Equip Repairs $216,036 $275,669 $346,168 ($82,370) $263,798 -23.79% 2635 Building Rentals 1 $0 $375 $0 $0 $0 0.00% _ 2678 Rental Misc Equip $104,253 $17,095 $01 _ $0 $0 0.00% 2819 Bank Charges $0 $0 $0 $63,000 $63,000 0.00% 5300 Stationery&Office Supplies $62,081 $36,074 $36,500 ($2,500) $34,000 -6.85% 5301 Printing Supplies $112,294 $90,407 $118,650 ($18,050) $100,600 -15.21% 5302 Forms $9,523 $16,167 $14,000 $7001 $14,700 5.00% 5900 Gas,Oil Tires $6,827 $5,818 $6,500 $0 $6,500 0.00% 5902 Misc Equip&Tools(under$500) $3,667 $5,706 $5,100 $500 $5,600 9-80% 6000 Bill 79 Costs $0 $0 $0 $0 $0 0.00% 6000 Parking-MOT $30,449 $25,999 $30,000 $0 $30,000 0.00% 6100 Website Support Intranet $0 $213 $2,000 $01 $2,000 0.00% Total EXPENDITURES $4,349,9461 $4,426,2081 $4,681,6811 $127,1281 $4,808,809 2.72% REVENUES I 1 1411 Sale of Services-Administration ($59,938), ($50,449) ($70,000) $20,000 ($50,000) -28.57% 1412 Tax Certificates ($79,162) ($78,855) ($80,000) $5,000 ($75,000) -6.25% 1415 Fines-Prosecutions ($400) $0 $0 $0 $0 0.00% 1510 Lic.&Per-Pool Enclosure ($10,670) ($9,150) ($11,000) $1,000 ($10,000) -9.09% 1512 Lic.&Per-Business ($87,795) ($185,759) ($159,000) ($16,000) ($175,000) 10.06% 1513 Lic.&Per-Amusement ($73,879) ($74,300)1 ($80,000) $5,0001 ($75,000) -6.25% 1514 Lic.&Per-Taxi ($40,670) ($26,645) ($25,000) $0 ($25,000) 0.00% 1520 Fines-Parking/Prosecutions ($493,272) ($379,320) ($420,000) $0 ($420,000) 0.00% 1519 Licenses&Permits-Marriage ($16,348) ($16,308) ($17,400) ($11,300) ($28,700) 64.94% 1520 Miscellaneous Revenue $0 $0 $0 ($1,000) ($1,000) 0.00% 115 1 City of Pickering 2005 I" Current Budget Run Date:4/26/20051:56 PM Corporate Services Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 1550 Interest on Investments $0 $0 $0 ($462,500) ($462,500) 0.00% 1560 Penalties&Interest on Taxes ($1,372,517) ($1,454,048) ($1,300,000) ($25,000) ($1,325,000) 1.92% 1910 Transfer from Reserve $0 $0 ($100,000) $0 ($100,000) 0.00% 1911 Trans.from Continuing Studies Res. $0 $0 ($67,855) $0 ($67,855) 0.00% 1920 Transfer from Reserve Fund $0 $0 ($96,500) $46,500 ($50,000) -48.19% ii 9990 Other Revenue ($3,005) ($10,232) $0 ($5,000) ($5,000) 0.00% II 9990 Other Revenue $0 ($7,921) $0 $0 $0 0.00% Total REVENUES ($2,237,656)1 ($2,292,988)1 ($2,426,755)1 ($443,300)1'' ($2,870,055) 18.27% Net $2,112,290 $2,133,220 $2,254,926 ($316,172) $1,938,754 -14.02% . 1 1 I I 116 1 City of Pickering 2005 Current Budget • I Run Date:31222005 8:52 AM 2122 Clerks Office Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE . Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I I 1100 Salaries&Wages $384,584 $394,995 $376,924 $14,572 $391,496 $0 $1,000 3.87% 1200 Overtime $9,293 $7,623 $1,000 0.00% 1400 Employer Contributions $69,776 $85,882 $99,877 $1,273 $101,150 1.27% 1800 Conferences $0 $758 $1,000 $0 $1,000 0.00% I 2110 Travel $1,131 $1,075 $800 $0 $800 0.00% 2131 Cellular Phones&Pagers $413. $404 $500 ($80) ' $420 -16.00% 2140 Telephones I $3,710 $4,926 $5,424 $4 $5,428 0.07% 1 2220 Subscription&Publications $521 $273 $1,000 $0 $1,000 0.00% 2340 Seminars&Education $1,357 $580 $1,130 ($130) $1,000 -11.50% 2370 Insurance Premium 1 $0 ' $3,283 $3,340 $91 ;' $3,431 2.72% I 2392 Consulting&Professional $45,342 $14,558 $15,000 ($1,000) $14,000 -6.67% 2394 Recpt,Prom&Sp Events 1 $781 $1,582 $1,850 ($350) $1,500 -18.92% 2395 Memberships $960 $8,895 $1,150 $0 $1,150 0.00% I 2396 Photo,Mapping,Printing $0 $1,000 $250 ($250) $0 -100.00% 2399 Outside Agency Sery $01 $0' $0 $1,900 $1,900 0.00% 5300 Stationery&Office Supplies $5,5271 $4,333 $4,500 $0 $4,500 0.00% 5302 Forms I $481 $0 $1,000 ($800) . "$200^ -80.00% I Total EXPENDITURES 1 $523,4421 $530,1661 $514,7451 $15,2301 $529,9751 2.96% REVENUES 1 I 1411 Sale of Services-Administration ($59,938) ($50,449) ($70,000) $20,000 ($50,000) -28.57% 1519 Licenses&Permits-Marriage ($16,348)1 ($16,308) ($17,400) ($11,300)1 ($28,700) 64.94% Total REVENUES ($76,286)1 ($66,757) ($87,400) $8,7001 ($78,700) -9.95% 1 I Net $447,156 $463,4091 $427,345 $23,9301 $451,2751 5.60% - I 1 I I I I 117 - 1 City of Pickering • 2005 • Background Information. 2122 Clerks Office Run Date:3/21/200511:04 AM J Report Name: Background Info.with Totals 2005 BUDGET Expenses 2122.1100.0000 Salaries&Wages <-> Base Salaries and Wages $391,496 <-> New Position-Records Management& Election Coordinator(and backup for $19,920 committees)-July 1,2005-Start Date <Deferred by TJQ> to 2006 ($19,920) Total 2122.1100.0000 Salaries&Wages $391,496 2122.1200.0000 Overtime <-> To meet service level/workload committments $1,000 Total 2122.1200.0000 Overtime $1,000 2122.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT.,)and employer provided $101,150 benefits such as dental and optical. Total 2122.1400.0000 Employer Contributions $101,150 2122.1800.0000 Conferences • <-> AMCTO Annual Conference for City&Deputy Clerk. $1,000 Total 2122.1800.0000 Conferences $1,000 2122.2110.0000 Travel <-> Clerk/Deputy- various meetings $800 Total 2122.2110.0000 Travel $800 2122.2131.0000 Cellular Phones <-> Cellular Phone Charges (Reduced to more accurately reflect 2004 actuals.) $420 Total 2122.2131.0000 Cellular Phones $420 2122.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $5,428 telephone system lease costs. Total 2122.2140.0000 Telephones $5,428 2122.2220.0000 Subscriptions&Publicati I <-> Reference material,journals and reports. - $1,000 Total 2122.2220.0000 Subscriptions& Publicati $1,000 2122.2340.0000 Seminars& Education <-> AMCTO-Law 2 for Deputy Clerk. $1,000 Total 2122.2340.0000 Seminars& Education $1,000 2122.2370.0000 Insurance Premium <-> Insurance Premium $3,431 Total 2122.2370.0000 Insurance Premium $3,431 2122.2392.0000 Consulting& Professional <-> Preservation of permanent/long-term records—batch scanning and e-sized plans $14,000 for Building Permit files Total 2122.2392.0000 Consulting& Professional $14,000 2122.2394.0000 Recpt, Prom, &Spec Event <-> Provide for lunches, coffee,etc. for staff who belong to associations that may hold $400 meetings at Civic Complex <-> Catering cost for early Council meetings $1,100 Total 2122.2394.0000 Recpt, Prom, &Spec Event $1,500 2122.2395.0000 Memberships p 118 I I . City of Pickering 2005 Background Information . 1 Run Date:3/21/200511:04 AM 2122 Clerks Office ' Report Name: Background Info.with Totals 2005 IBUDGET <-> Association of Municipal Clerks and Treasurer's-A.M.C.T-City Clerk $300 <-> Ontario Municipal Managers Institute-O.M.M.I -City Clerk $75 I <-> Association of Municipal Clerks and Treasurer's-A.M.C.T.-Deputy Clerk $300 <-> Ontario Municipal Managers Institute-O.M.M.I. -Deputy Clerk $75 <-> Association of Records Managers and Archivists-A.R.M.A. -Deputy Clerk $400 1 Total 2122.2395.0000 Memberships $1,150 2122.2396.0000 Photo,Mapping,Printing 2122.2399.0000 Outside Agency Services I <-> On-site locked bins and bi-weekly pick-up for shredding. Increased as there are 4 $1,700 bins(there were 2 bins in 2004) <-> Annual batch shredding and disposal of corporate records $200 I Total 2122.2399.0000 Outside Agency Services $1,900 2122.5300.0000 Stationery&Office Supplies <-> General office supplies $4,500 Total.2122.5300.0000 Stationery&Office Supplies $4,500 I 2122.5302.0000 Forms <-> Forms $200 Total 2122.5302.0000 Forms $200 Total . $529,975 Total Expenses $529,975 IIIRevenue I 1411.0000.0000 SALE OF SERVICES-ADMIN. <-> Reduced to more accurately reflect 2004 trends. Death registration increase by ($50,000) 14%,Zoning certificates down by 5%, commissioning, certifications and FOI down by approximately 50%. Total 1411.0000.0000 SALE OF SERVICES-ADMIN. ($50,000) 1519.0000.0000 LIC.&PERMITS-MARRIAGE <-> Issuance of approximately 350 marriage licenses. Increase in fee from$100 ($28,700) to$130. Total 1519.0000.0000 LIC.&PERMITS-MARRIAGE ($28,700) Total . ($78,700) 1 Total Revenues ($78,700) Net Expenses $451,275 I I I I 119 . I City of Pickering 2005 Current Budget 2191 Elections Report N�Current Budget 2003 2004 2004 INCREASES , ;; 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $67,616 $24,504 $0 $0 $0 0.00% 1200 Overtime $2,821 $1,585 $0 $0 $0 0.00% 1400 Employer Contributions $1,898 $1,249 $0 $0 $0 0.00% 2121 Postage $12,959 $3,852 $0 $0 $0 0.00% 2210 Advertising $0 $1,723 $0 $0 $0 0.00% 2365 Purch Pmting/Broch/News Ltr $0 $100 $0 $0 $0 0.00% 2399 Outside Agency Sery $5,624 $3,707 $0 $2,100 $2,100 0.00% 1 2635 Building Rentals $0 $375 $0 $0 $0 0.00% 2678 Rental Misc Equip $104,253 $17,095 $0 $0 $0 0.00% 5300 Stationery&Office Supplies $23,418 $4,127 $0 $0 $0 0.00% ITotal EXPENDITURES 1 $218,5891 $58,3171 $01 $2,1001: $2,100 0.00% Net , $218,589 $58,317 $0 $2,100 $2,1001 0.00% 1 Maintain and update municipal voter list. i. 1 I I I 1 • • I I 1 I 120 I City of Pickering 2005 Current Budget • 1 Run Date:3/22/2005 8:52 AM 2199 Print Shop/Mail Room Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. ( BUDGET 2004 EXPENDITURES I I I III 1100 Salaries 8 Wages $71,462 $73,954 $73,361 $2,460 $75,821 3.35% 1200 Overtime $176 $146 $250 $0 $250 0.00% 1400 Employer Contributions $63,039 $20,832 $22,568 $892 $23,460 3.95% I 2121 Postage $123,518 $99,226 $100,200 $2,800 <`1- $103,000 2.79% 2122 Freight,Express&Cartage $5,505 $5,651 $5,000 $01 $5,000 0.00% 2140 Telephones $1,598 $2,484 $2,974 $99 $3,073 3.33% 2365 Purch Pmting/Broch/News Ltr $12,011 $15,618 $13,000 $500 $13,500 3.85% I 2399 Outside Agency Sery $47,401 $25,917 $40,000 ($10,000) $30,000 -25.00% 5300 Stationery&Office Supplies $6,535 $6,355 $8,000 ($1,000) $7,000 -12.50% 5301 Printing Supplies $112,294 $90,407 $118,650 ($18,050) $100,600 -15.21% I Total EXPENDITURES $443,5391 $340,5891 $384,0031 ($22,299)1 $361,7041 -5.81% REVENUES 1 9990 Other Revenue ($3,005) ($10,232) $0 ($5,000) ($5,000) 0.00% I Total REVENUES ($3,005) ($10,232)1 $01 ($5,000)1 ($5,000)1 0.00% 1 I 1 Net $440,5341 $330,357 $384,003 ($27,299)1 $356,7041 -7.11% I I I 1 • I I I I I I 121 1 City of Pickering 2005 Background Information 2199 Print Shop/Mail Room Run Date:3/21/20059:O6AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2199.1100.0000 Salaries&Wages <-> Base Salaries and Wages $75,821 Total 2199.1100.0000 Salaries&Wages $75,821 2199.1200.0000 Overtime <-> To meet service level/workload committments $250 Total 2199.1200.0000 Overtime $250 2199.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer $23,460 provided benefits such as dental and optical. Total 2199.1400.0000 Employer Contributions $23,460 2199.2121.0000 Postage <-> Increase to reflect increase in volume of outgoing mail and increase in postal rates $103,000 Total 2199.2121.0000 Postage . $103,000 2199.2122.0000 Freight,Express&Cartage <-> Cost of courier services $5,000 Total 2199.2122.0000 Freight,Express&Cartage $5,000 2199.2140.0000 Telephones <-> This expense consists of long distance,local monthly charges and internal $3,073 telephone system lease costs. Total 2199.2140.0000 Telephones $3,073 2199.2365.0000 Purch. Pr./Broch./News Lt <-> Cost of printing (specialized)done by outside sources $13,500 Total 2199.2365.0000 Purch. Pr./Broch./News Lt $13,500 2199.2399.0000 Outside Agency Services <-> The City's daily,scheduled mail delivery-does not include other courier charges. $30,000 Reduced to more accurately reflect 2004 actuals. Total 2199.2399.0000 Outside Agency Services $30,000 2199.5300.0000 Stationery&Office Supplies <-> Stationery and envelopes for corporate-wide use $7,000 Total 2199.5300.0000 Stationery&Office Supplies $7,000 2199.5301.0000 Printing Supplies <-> Supplies and maintenance for all copiers and other related equipment $100,600 Total 2199.5301.0000 Printing Supplies $100,600 Total . $361,704 Total Expenses $361,704 Revenue 2199.9990.0000 Other Revenue <-> Recovery of printing costs associated with APTA ($5,000) Total 2199.9990.0000 Other Revenue ($5,000) Total . ($5,000) I Total Revenues ($5,000) Net Expenses $356,704 1 122 I • I City of Pickering 2005 Current Budget 2220 By-law Run Date:3/221200510:43 AM y Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $292,919 $356,220 $299,920 $39,006 $338,926 13.01% 1200 Overtime $20,638 $15,711 $20,000 $0 $20,000 0.00% 1400 Employer Contributions $47,895 $54,250 $84,612 $10,611 $95,223 12.54% 1900 Uniforms $3,935 $3,734 $4,000 $500 $4,500 12.50% 2110 Travel $6,424 $2,380 $7,000 ($4,000) $3,000 -57.14% 2131 Cellular Phones&Pagers $3,447 $2,505 $3,300 $0 $3,300 0.00% 2140 Telephones $2,469 $3,453 $4,308 $516 $4,824 11.98% I2220 Subscription&Publications $45 $0 $100 $0 $100 0.00% 2340 Seminars&Education $0 $0 $1,000 $2,000 $3,000 200.00% 2370 Insurance Premium $1,732 $5,262 $4,919 $622 $5,541 12.64% I 2392 Consulting&Professional $3,2771 $0 $2,500 $0 $2,500 0.00% 2395 Memberships $7771 $499 $2,000 ($1,000) $1,000 -50.00% 2399 Outside Agency Sery $29,381 $37,796 $31,0001 $3,000 $34,000 9.68% I 2457 Veh-Repairs&Maintenance _ $7,815 $Q $5,384 $6,000 ($500) $5,500 -8.33% 2678 Rental Misc Equip $0 $0 $0 $0 0.00% 5302 Forms $3,620 $10,052 $8,000 $2,000 $10,000 25.00% 5900 Gas,Oil Tires $6,827,_ $5,818 $6,500 $0, $6,500 0.00% I5902 Misc Equip&Tools(under$500) $1,4871 $1,638 $1,000 $0 $1,000 0.00% 6000 Parking-MOT $30,449 $25,9991 $30,000 $01 $30,000 0.00% Total EXPENDITURES I $463,1371 $530,7011 $516,1591 $52,7551 $568,9141 10.22% 1 REVENUES I I 1415 Fines-Prosecutions ($400)1 $01 $0 $01 $0 0.00% 1510 Lic.&Per-Pool Enclosure ($10,670) ($9,150) ($11,000) $1,000 ($10,000) -9.09% I 1512 Lic.&Per-Business i ($87,795) ($185,759) ($159,000) ($16,000) ($175,000) 10.06% 1513 Lic.&ter-Amusement ($73,879) ($74,300) ($80,000) $5,000 ($75,000) -6.25% 1514 Lic.&Per-Taxi . ($40,670) ($26,645) ($25,000) $0 ($25,000) 0.00% 1520 Fines-Parking/Prosecutions ($493,272) ($379,320) ($420,000) $0 ($420,000) 0.00% 1 1520 Miscellaneous Revenue $0 $0 $0 ($1,000) ($1,000) 0.00% 9990 Other Revenue $01 ($7,921) $01 $0 $0 0.00% Total REVENUES ($706,686)1 ($683,096)1 ($695,000)1 ($11,000)1 ($706,000)1 1.58% Net ($243,549)1 ($152,395)1 ($178,841)1 $41,7551 ($137,086)1 -23.35% I I • I I 123 • 1 City of Pickering 2005 Background Information 2220 By-law Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2220.1100.0000 Salaries&Wages I <-> Base Salaries and Wages $313,291 <-> (2 ) Municipal Law Enforcement Officers-July 1,2005-Start Date $51,270 <-> Deferred to 2006 by TJQ-One Position ($25,635) I Total 2220.1100.0000 Salaries&Wages $338,926 2220.1200.0000 Overtime <-> To meet service level/workload committments $20,000 Total 2220.1200.0000 Overtime $20,000 2220.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $95,223 111 benefits such as dental and optical. Total 2220.1400.0000 Employer Contributions $95,223 2220.1900.0000 Uniforms <-> As per the Collective Agreement $4,500 Total 2220.1900.0000 Uniforms $4,500 2220.2110.0000 Travel <-> Officers mileage . Reduced due to change in use policy. $3,000 Total 2220.2110.0000 Travel $3,000 2220.2131.0000 Cellular Phones <-> Cellular Phone Charges $3,300 Total 2220.2131.0000 Cellular Phones $3,300 2220.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,824 telephone system lease costs. Total 2220.2140.0000 Telephones $4,824 2220.2220.0000 Subscriptions& Publications <-> Miscellaneous publications $100 Total 2220.2220.0000 Subscriptions&Publications $100 2220.2340.0000 Seminars&Education <-> Property Standards Course $1,500 <-> MLEO Course $1,000 <-> Tree Protection Course $500 Total 2220.2340.0000 Seminars& Education $3,000 2220.2370.0000 Insurance Premium <-> Insurance Premium $5,541 Total 2220.2370.0000 Insurance Premium • $5,541 2220.2392.0000 Consulting& Professional <-> Company and title searches $2,500 Total 2220.2392.0000 Consulting&Professional $2,500 2220.2395.0000 Memberships <-> 4 memberships to MLEO Assoc. $600 <-> 4 memberships to Ontario Assoc.of Property Standards Officers $100 <-> Assoc. of Municipal Clerks&Treasurers $300 Total 2220.2395.0000 Memberships $1,000 2220.2399.0000 Outside Agency Services 124 , 1 I City of Pickering 2005 . Background Information I 2220 By-haw Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 IBUDGET• <-> Use of process servers for info.to be served upon defendants who live outside of $1,000 Pickering I <-> Lease for hand held units and printers (2-parking control officers,4 for MLEOs) $32,000 <-> Expense for those property owners charged under the Clean and Clear By-Law $1,000 which is offset in Miscellaneous Revenue. II Total 2220.2399.0000 Outside Agency Services $34,000 2220.2457.0000 Vehicle-Repair& Maintenance <-> Servicing of vehicles $5,500 I Total 2220.2457.0000 Vehicle-Repair&Maintenance $5,500 2220.5302.0000 Forms <-> Various related documents-purchase of parking tickets, taxicab plate forms and $10,000 I daybooks Total 2220.5302.0000 Forms $10,000 2220.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil,Tires etc. $6,500 I Total 2220.5900.0000 Gas, Oil,Tires Etc. $6,500 2220.5902.0000 Misc. Equip. (under$500) <-> Purchase of extraordinary items $1,000 • Total 2220.5902.0000 Misc. Equip. (under$500) $1,000 2220.6000.0000 Parking-MOT <-> Admin. fee is charged to attach outstanding parking fines to a drivers license $30,000 I Total 2220.6000.0000 Parking-MOT $30,000 Total . $568,914 Total Expenses $568,914 gRevenue 1 1510.0000.0000 LIC.&PERMITS-POOL ENCL <-> Pool Enclosures ($10,000) Total 1510.0000.0000 LIC.&PERMITS- POOL ENCL ($10,000) I 1512.0000.0000 LIC.&PERMITS-BUSINESS <-> Licence revenue from public halls,wrecking yards,signs, carnivals, adult video ($71,000) shops, horse riding establishments, hawkers&peddlers, body rub parlours <-> Licence revenue from Flea Market ($104,000) Total 1512.0000.0000 LIC.&PERMITS-BUSINESS ($175,000) 1513.0000.0000 LIC.&PERMITS-AMUSEMNT • <-> Issuance of licenses for raffles, bingos, etc. ($75,000) I Total 1513.0000.0000 LIC.&PERMITS-AMUSEMNT ($75,000) 1514.0000.0000 LIC.&PERMITS-TAXI <-> Taxi Permits ($25,000) I Total 1514.0000.0000 LIC.&PERMITS-TAXI ($25,000) 1520.0000.0000 FINES- PARKING/PROSECUT. <-> Parking and other by-law fines "Plate Denial"Program ($420,000) Total 1520.0000.0000 FINES-PARKING/PROSECUT. ($420,000) 1 1520.9999.0000 Miscellaneous Revenue <-> Recovery of cost from Clean and Clear By-Law ($1,000) Total 1520.9999.0000 Miscellaneous Revenue ($1,000) I .1. 2 5 1 City of Pickering 2005 Background Information 2220 By-law Report Name. g Background Info.wi with Totals I 2005 BUDGET I Total . ($706,000) Total Revenues ($706,000) Net Expenses ($137,086) • I I I 1 • I 1 I 1 1 I I I 126 - 1 City of Pickering I 2005 Current Budget • 1 Run Date:4/26120051:57 PM 2127 Finance (Accting, Taxes & Payroll) Report Name:Current Budget . 2003 2004 2004 INCREASE 2005 % CHANGE 1 Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $1,075,320 $1,119,016 $1,162,692 $53,558 $1,216,250 4.61% 1200 Overtime $15,999 $17,877 $17,000 ($500) $16,500 -2.94% 1400 Employer Contributions $221,658 $292,272 $310,500 $18,181 -;;,$328,681 5.86% 1800 Conferences $795 $748 $2,600 $0 $2,600 0.00% 1 2110 Travel $2,726 $1,414 $2,650 ($230) $2,420 -8.68% 2131 Cellular Phones&Pagers $796 $816 $900 $0_ $900 0.00% 2140 Telephones 1 $10,997 $13,908 $16,814 $2,466 $19280 14.67% I 2191 Data Processing Services $47,787 $50,700 $50,000 $0 $50;000 0.00% 2210 Advertising $500 $0 $500 $0 $500 0.00% 2220 Subscription&Publications $4,576 $4,875 $2,550 $950 $3,500 37.25% I 2340 Seminars&Education 1 $5,516[ $4,204 $7,565 ($1,015) ; $6,550 -13.42% 2365 Purch Pmting/Broch/News Ltr 1 $18,651 $16,669 $20,000 $01 $20,000 0.00% 2370 Insurance Premium 1 $0 $12,868 $12,295 $1,150 $13,445 9.35% I 2392 Consulting&Professional $238,784 $248,365 $353,900 ($51,000) ..$302,900 -14.41 2394 Recpt,Prom&Sp Events $3,990 $3,230 $4,000 $0 :$4,000 0.00% 2395 Memberships $5,184 $5,204 $5,268 ($793) $4,475 -15.05% 2399 Outside Agency Sery $19,020 $17,069 $20,400 $0 $20,400 0.00% I 2478 Misc Equip Repairs $0 $7371 $1,000 $0 $1,000 0.00% 2819 Bank Charges $0 $0 $0 $63,000 $63,000 0.00% 5300 Stationery&Office Supplies I $16,587 $13,382 $16,000 $0 $16,000 0.00% I 5302 Forms $5,517 $5,786 $4,500 ($500) $4,000 -11.11% 6000 Bill 79 Costs $0 $0 $0 $01' . $0 0.00% Total EXPENDITURES $1,694,4021 $1,829,1411 $2,011,1341 . $85,2671 $2,096,401 4.24% i REVENUES 1412 Tax Certificates ($79,162) ($78,855) ($80,000) $5,000 ($75,000) -6.25% 1550 Interest on Investments $01 $0 $0 ($462,500) ($462;500) 0.00% 1 1560 Penalties&Interest on Taxes ($1,372,517) ($1,454,048) ($1,300,000) ($25,000)! ($1,325,000) 1.92% 1910 Transfer from Reserve $0 $0 ($100,000) $01, ($100,000) 0.00% 1911 Trans.from Continuing Studies Res. $0 $0 ($39,400) $01 ($39,400) 0.00% 1920 Transfer from Reserve Fund $01 $0 ($96,500) $46,5001 ($50,000) -48.19% ITotal REVENUES 1 ($1,451,679)! ($1,532,903)1 ($1,615,900)1 ($436,000)1 ($2,051,900)1 26.98% Net $242,723, $296,238 $395,234 ($350,733) $44,5011 -88.74% IAccount 2819 Bank Charges and 1550 Interest on Investments have been transferred from the General Government Section. I I I I 127 . 1 City of Pickering 2005 Background Information 2127 Finance (Accting, Taxes & Payroll) Run Date:4/26/2005 1.20 PM Report Name: Background Info.with Totals 2005 • BUDGET Expenses 2127.1100.0000 Salaries&Wages <-> Base Salaries and Wages $1,193,115 <-> New Position -Financial Analyst-July 1, 2005-Start Date-Added-As per the $23,135 . Budget Committee Meeting of April 7&8, 2005. <-> New Position -Administrative Assistant-for Departmental Support-July 1,2005- $25,930 Start Date <-> Deleted--As per the Budget Committee Meeting of April 7&8,2005 ($25,930) Total 2127.1100.0000 Salaries&Wages $1,216,250 2127.1200.0000 Overtime <-> Year End Processing $3,000 <-> Payroll including T4's $2,500 <-> Budgets $4,000 <-> Tax Due Dates $2,000 <-> Tax Billing Software Changes&issuance of tax bills $3,000 I <-> To meet service level/workload committments $3,000 <Reduced by TJQ> ($1,000) Total 2127.1200.0000 Overtime $16,500 2127.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., EI., EHT., )and employer provided $328,681 benefits such as dental and optical. Total 2127.1400.0000 Employer Contributions $328,681 2127.1800.0000 Conferences <-> Mun Fin Officers Assoc. -Treasurer $1,100 <-> Tax Conferences--Senior Tax Staff $1,500 Total 2127.1800.0000 Conferences $2,600 2127.2110.0000 Travel <-> Travel for Director and Staff(meetings, etc.) $2,420 Total 2127.2110.0000 Travel $2,420 2127.2131.0000 Cellular Phones <-> Cellular Phone and Pager Charges $900 Total 2127.2131.0000 Cellular Phones $900 2127.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $19,280 telephone system lease costs. Total 2127.2140.0000 Telephones $19,280 2127.2191.0000 Data Processing Services <-> Processing of City's payroll $45,000 <-> E-Time System Maintenance $5,000 Total 2127.2191.0000 Data Processing Services $50,000 2127.2210.0000 Advertising <-> Reflects planned expenditures $500 Total 2127.2210.0000 Advertising $500 2127.2220.0000 Subscriptions&Publications <-> Reference material,journals&reports $3,500 Total 2127.2220.0000 Subscriptions& Publications $3,500 I 128 I I City of Pickering 2005 Background Information i 2127 Finance (Accting, Taxes & Payroll) Run Date: 0051.20 PM Report Name: Background nd 4/26/2005 Info with Totals 2005 BUDGET 2127.2340.0000 Seminars&Education <-> Public Sector Accting Brd (PSAB)-updates $500 I <-> Financial Reporting $500 <-> Professional Management Development $500 <-> Topical Seminar/Course $300 <-> Year-end Payroll Seminar $300 <-> Computer Courses such as Corel Draw $650 <-> Updates on the Municipal Act $1,200 <Reduced by TJQ> Updates on the Municipal Act ($400) <-> Accounting Courses $2,840 <Reduced by TJQ> Accounting Courses ($440) <-> Municipal Tax Course-2 Staff $1,200 I <Reduced by TJQ> Municipal Tax Course- 1 Staff ($600) Total 2127.2340.0000 Seminars& Education $6,550 2127.2365.0000 Purchased Printing I. . <-> Printing costs for tax bills $20,000 Total 2127.2365.0000 Purchased Printing $20,000 2127.2370.0000 Insurance Premium I <-> Insurance Premium $13,445 Total 2127.2370.0000 Insurance Premium $13,445 2127.2392.0000 Consulting& Professional I <-> Property Taxation-(Legislation/policy changes) $5,000 <-> FMW Maintenance, Upgrades and Enhancements $5,000 <-> Final Tax Billing By-Law(Legislative Assistant) $2,000 I <-> Comm& Indust Vacancy Rebate Program(Verification Fees) $8,000 <-> Seaton DC Background Study-funded from DC Reserve Fund $50,000 <-> Funded from Assess.Appeal Reserve-Assess. Appeals, OPG, Hydro One, Golf $100,000 I Courses and others. <-> Funded from Continuing Studies Reserve-Corporate Services $39,400 <-> Financial Reporting (PSAB Requirements) $5,000 I <-> New Property Owner Letter-Vailtax computer generated $1,000 <-> Assistance, in new construction,tax rates, ratios, assessment reviews and notional $15,000 tax rates. <Reduced by TJQ> Assistance, in new construction, tax rates, ratios, assessment ($2,500) III reviews and notional tax rates. <-> Audit& Professional Services $80,000 <Reduced by TJQ> Audit& Professional Services ($5,000) I Total 2127.2392.0000 Consulting&Professional $302,900 2127.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Recpt,& Promo. $4,000 Total 2127.2394.0000 Recpt,Prom.&Sp.Ev.,Gen $4,000 2127.2395.0000 Memberships <-> Fin Management Institute-Treasurer $40 <-> Institute of Public Admin. -Treasurer $150 I <-> Society of Management Accts-Treasurer $720 <-> Society of Management Accts-Mgr Finance $725 <-> Canadian Institute of Chartered Accts. -Acct Mgr $880 I 129 City of Pickering 2005 Background Information 2127 Finance Acctin 9, Taxes & Payroll) Run Date.4/26/2005 120 PM Report Name. Background Info.with Totals 2005 BUDGET <-> Assoc.of Mun. Tax Collectors-Mgr Finance $230 <-> Treasury Management Association of CDA-Treasurer $290 <-> Assoc. of Mun. Clerks&Treasurers-Acct. Mgr. $325 <-> Municipal Fin Off.Assoc.-Corporate(4) $845 <-> Canadian Payroll Assoc. -Payroll Supervisor $270 Total 2127.2395.0000 Memberships $4,475 2127.2399.0000 Outside Agency Services <-> Security Services for daily pick-up of bank deposits (Civic Complex& Recreation $20,400 Complex) Total 2127.2399.0000 Outside Agency Services $20,400 2127.2478.0000 Equipment Repairs& Maintenance <-> Service contract for cheque signer and perforator $600 <-> Annual Maintenance Contract-Fax Machine $400 Total 2127.2478.0000 Equipment Repairs& Maintenance $1,000 2127.2819.0000 Bank Charges <-> Bank Charges $30,000 I <-> Credit Card Charges-Visa Transactions $22,000 <-> Credit Card Charges-Mastercard Transactions $10,500 <-> Foreign Exchanges Charges-U.S. Dollar Fees $500 Total 2127.2819.0000 Bank Charges $63,000 2127.5300.0000 Stationery&Office Supplies <-> Stationery and Office Supplies $15,000 <-> Budget document production supplies $1,000 Total 2127.5300.0000 Stationery&Office Supplies $16,000 2127.5302.0000 Forms <-> A/P action slips $500 <-> Cash Receipts $3,500 Total 2127.5302.0000 Forms $4,000 Total . $2,096,401 I Total Expenses $2,096,401 Revenue I 1412.0000.0000 SALE OF SERVICES-FINANC <-> Tax certificates- 1,215 at$65-Reduction is due to lawyers using an alternative ($73,000) product/service-Title Insurance <-> Application fee for Section 357&358 property tax refunds ($1,000) <-> Recovery of costs for Tax Collection and Tax Registration warning letters ($1,000) I Total 1412.0000.0000 SALE OF SERVICES-FINANC ($75,000) 1550.2127.0000 Interest on Investments <-> Interest earned by the City's General Fund on both short and long term investments ($462,500) Total 1550.2127.0000 Interest on Investments ($462,500) 1560.0000.0000 PEN. &INTEREST-TAXES <-> The City Charges 15% per annum for unpaid property taxes. ($1,325,000) Total 1560.0000.0000 PEN. & INTEREST-TAXES ($1,325,000) 1910.2127.0000 Transfer from Reserve <-> Legal and assessment services for Assessment Appeals ($100,000) 130 I City of Pickering 2005 Background Information 2127 Finance Acctin , Taxes & Payroll) Run Date:4/26!2005120 PM g Report Name: Background Info.with Totals 2005 BUDGET Total 1910.2127.0000 Transfer from Reserve ($100,000) 1911.2127.0000 TRSF-CONTIN STUDIES RES <-> Corporate Studies • ($39,400) Total 1911.2127.0000 TRSF-CONTIN STUDIES RES ($39,400) 1920.2127.0000 Transfer from Reserve Fund <-> Development Charge Study ($50,000) Total 1920.2127.0000 Transfer from Reserve Fund ($50,000) Total . ($2,051,900) ITotal Revenues ($2,051,900) Net Expenses $44,501 I I I I I I I I 131 • I I City of Pickering 2005 Current Budget 1 Run Date:3=2005 8:52 AM 2133 Supply & Services Report Name:Current Budget 2003 2004 20041 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET1 2004 EXPENDITURES 1 1 1 1 I 1100 Salaries&Wages 1200 Overtime $218,099 $226,750 $218,8051 $4,357 $223,162 1.99% $292 $144 $500 $0 $500 0.00% 1400 Employer Contributions $42,158 $52,354 $57,682 $1,984 $59,666 3.44% I 1800 Conferences $783 $667 $850 $0 $850 0.00% 1900 Uniforms $01 $0 $0 $0 $0 0.00% 2110 Travel $191 I $853 $150 $0 $150 0.00% I 2140 Telephones $5,399 $6,333 $7,259 ($2,490) $4,769 -34.30% 2210 Advertising $0 $0 $250 $0 $250 0.00% 2340 Seminars&Education $1,448 $775 $1,020 $0 $1,020 0.00% 2370 Insurance Premium $0 $1,869 $2,055 ($102) $1,953 -4.96% I 2394 Recpt,Prom&Sp Events $151 $86 $150 $0 $150 0.00% 2395 Memberships $1,913 $2,709 $3,210 $0 $3,210 0.00% 2399 Outside Agency Sery $791 $448 $515 $01 $515 0.00% 2478 Misc Equip Repairs $1921 $161 $0 $2001 $200 0.00% 5300 Stationery&Office Supplies $1,202 $642 $1,500 ($500) $1,000 -33.33% 5302 Forms 1 $3391 $3291 $500 $01 $500 0.00% Total EXPENDITURES 1 $272,9561 $294,1201 $294,4461 $3,449; $297,8951 1.17% I I 1 1 Net $272,9561 $294,1201 $294,446 $3,4491 $297,8951 1.17% I I I I I I I I I 133 1 City of Pickering 2005 Background Information 2133 Supply & Services Run Date: 005 8:26 AM Report Name: Background nd Info with Totals 2005 BUDGET Expenses 2133.1100.0000 Salaries&Wages 1 <-> Base Salaries and Wages $223,162 Total 2133.1100.0000 Salaries&Wages $223,162 2133.1200.0000 Overtime <-> To meet service level/workload committments $500 Total 2133.1200.0000 Overtime $500 2133.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $59,666 benefits such as dental and optical. Total 2133.1400.0000 Employer Contributions $59,666 2133.1800.0000 Conferences <-> Ontario Public Buyers Assoc $850 Total 2133.1800.0000 Conferences $850 2133.2110.0000 Travel <-> Staff mileage $150 Total 2133.2110.0000 Travel $150 2133.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,769 telephone system lease costs. Total 2133.2140.0000 Telephones $4,769 2133.2210.0000 Advertising <-> Co-operative group advertising $250 Total 2133.2210.0000 Advertising $250 2133.2340.0000 Seminars& Education <-> PMAC, Pro-Dev.Program, Credit Seminar-Buyer II $510 <-> PMAC, Pro-Dev Program, Purchasing Analyst $510 Total 2133.2340.0000 Seminars& Education $1,020 2133.2370.0000 Insurance Premium <-> Insurance Premium $1,953 Total 2133.2370.0000 Insurance Premium $1,953 2133.2394.0000 Sp. Ev. Gen. Pub. Relations <-> Refreshments for meetings $150 Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relations $150 2133.2395.0000 Memberships <-> Manager-Purchasing Management Association of Canada (PMAC) $485 <-> Manager-Ontario Public Buyers Association (OPBA) $220 <-> Manager-Ontario Municipal Management Institute(OMMI) $75 <-> Buyer-PMAC $485 • <-> Buyer-OPBA $220 <-> Purchasing Analyst-PMAC $485 <-> Purchasing Analyst-OPBA $220 <-> Buyer-AMCT $300 <-> Purchasing Analyst-AMCT $300 <-> Manager, Institute of Supply Management(ISM) $210 <-> Purchasing Analyst, Institute of Supply Management(ISM) $210 133 I City of Pickering 2005 Background Information • 2133 Supply & Services Run Date:3/21/2005 8.26 AM Report Name: Background Info.with Totals 2005 1 BUDGET • Total 2133.2395.0000 Memberships $3,210 2133.2399.0000 Outside Agency Services <-> Access Copyright fee $515 Total 2133.2399.0000 Outside Agency Services $515 2133.2478.0000 Misc.Equipment Repairs& Maintenance <-> Misc. Equipment Repairs and Maintenance $200 Total 2133.2478.0000 Misc.Equipment Repairs& Maintenance $200 2133.5300.0000 Stationery&Office Suppl <-> General office supplies $1,000 Total 2133.5300.0000 Stationery&Office Suppl $1,000 2133.5302.0000 Forms <-> Purchase of forms-Limited Purchase Order Form,Tendering Envelopes $500 Total 2133.5302.0000 Forms $500 Total . $297,895 1 Total Expenses $297,895 Revenue Total Revenues Net Expenses $297,895 1 I I I I I I 134 - • I I City of Pickering 2005 Current Budget IRunDate:4126/20051:57PM 2196 Information Technology Report Name:Current Budget . 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $368,415 $404,720 $406,147 $15,833 $8,638 $39,842 $445,989 9.81% 1200 Overtime $12,000 ($3,000) $9,000 -25.00% 1400 Employer Contributions $68,537 $94,368 $105,834 $4,071 $109,905 3.85% 1800 Conferences $0 $635 $1,000 $500 $1;500 50.00% I2110 Travel $746 $1,112 $2,200 ($1,200) $1,000 -54.55% 2131 Cellular Phones&Pagers $2,064 $2,344 $2,500 $1,050 $3,550 42.00% 2140 Telephones $8,970 $9,892 $14,705 ($3,880) $10,825 -26.39% I 2220 Subscription&Publications $383 $714 $1,000 $0 $1,000 0.00% 2340 Seminars&Education $18,767 $13,759 $16,300 $21,500 $37,800 131.90% 2370lnsurance Premium $0 $6,171 $3,716 $2,732 $6,448 73.52% I 2392 Consulting&Professional $0 $13,677 $37,225 $11,680 $48,905 31.38% 2394 Recpt,Prom&Sp Events $692 $311 $400 $0 $400 0.00% 2395 Memberships $281 $275 $400 $400 $800 100.00% I 2478 Misc Equip Repairs $166 $274,771 $345,168 ($82,570) °$262,598 -23.92% 5300 Stationery&Office Supplies $4,873 $7,234 $6,500 ($1,000) $5,500 -15.38% 5902 Misc Equip&Tools(under$500) $2,180 $4,068 $4,100 $500 $4;600 12.20% 6100 Website Support Intranet $0 $213• $2,000. $0 $2,000 0.00% I Total EXPENDITURES $491,9081 $842,9011 $961,195 ($9,375)1 $951,820 -0.98% REVENUES 1911 Trans.from Continuing Studies Res. $0 $0 ($28,455) $0 ($28,455) 0.00% I Total REVENUES 1 $01 $01 ($28,455)1 $01" ($28,455) 0.00% I I Net $491,908 $842,901 $932,7401 ($9,375) $923,3651 -1.01% I I I I ' 1 I I I 135 . 1 City of Pickering 2005 Background Information 2196 Information Technology Run Date:4/26/2005 1:20 PM • Report Name: Background Info.with Totals 2005 • BUDGET Expenses 2196.1100.0000 Salaries&Wages , <-> Base Salaries and Wages $420,059 <-> New Position-Help Desk Support Technician--(July 1, 2005-Start Date) Salary $25,930 . offset by partial reduction in overtime. WSIB Accommodation. Added—As per the Budget Committee Meeting of April 7&8, 2005. <-> Temporary Employee—PC Analyst 1 (January-February) $7,700 <Deleted by TJQ> ($7,700) Total 2196.1100.0000 Salaries&Wages $445,989 2196.1200.0000 Overtime <-> To complete work after hours and on weekends. $9,000 Total 2196.1200.0000 Overtime $9,000 2196.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $109,905 benefits such as dental and optical. Total 2196.1400.0000 Employer Contributions $109,905 2196.1800.0000 Conferences <-> MISA e-government Conference $1,000 <-> Oracle Developer's Conferences $500 Total 2196.1800.0000 Conferences $1,500 2196.2110.0000 Travel <-> Support offsite facilities, after hours support. $1,000 Total 2196.2110.0000 Travel $1,000 2196.2131.0000 Cellular Phone <-> Help Desk Support Staff $3,550 Total 2196.2131.0000 Cellular Phone $3,550 2196.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $10,825 telephone system lease costs. Total 2196.2140.0000 Telephones $10,825 2196.2220.0000 Subscriptions& Publications <-> Reference Material and Manuals, including MS-Windows, MS-MCP, and $1,000 MS-FrontPage magazines Total 2196.2220.0000 Subscriptions& Publications $1,000 2196.2340.0000 Seminars& Education <-> Manager, IT — Management Course $2,700 <-> Supervisor, Network Support—Project Management $2,700 <-> Data Base Administrator—NET Programming Courses $3,000 I <-> Help Desk--Microsoft Training Courses, including SMS and Windows 2003. $13,000 <-> Programmer Analyst—e-forrns Support Courses $2,000 <-> Ergonomics Administrator—Training for New Position $1,200 <-> E-Forrns/E-Govemment Programming-3 Staff $13,200 Total 2196.2340.0000 Seminars&Education $37,800 2196.2370.0000 Insurance Premium <-> Insurance Premium $6,448 Total 2196.2370.0000 Insurance Premium $6,448 136 I I City of Pickering 2005 Background Information I 2196 Information Technolo gy Run Date:4/26/2f)05 with 1.20 PM Report Name Background Info.with Totals 2005 IBUDGET 2196.2392.0000 Consulting & Professional <-> Funded from Continuing Studies Reserve-CSDC—Support to upgrade the Amanda $18,455 1 property system to version 4.1 <-> Funded from Continuing Studies Reserve-Human Resources-Modifications to $10,000 Current H/R System--Succession Planning I <-> Network Security Systems Review $6,000 <-> General systems support for systems such as Vailtech, Class and HR:Info. $4,000 <-> J.J. MacKay Ticket Processor Upgrade $1,700 I <-> System Management Server Support $2,250 <-> Trios-Assistance with MS-Exchange 2003 Upgrade $6,500 Total 2196.2392.0000 Consulting&Professional $48,905 I 2196.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Meet with suppliers to determine industry trends; seek solutions regarding specific $400 issues Total 2196.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $400 I2196.2395.0000 Memberships <-> Municipal Information Systems Association-Manager $250 <-> Certified Municipal Management Program-Manager $150 I <-> Oracle User's Group--Database Administrator $400 Total 2196.2395.0000 Memberships $800 2196.2478.0000 Misc.Equipment Repairs& Maintenance I <-> Software License Maintenance Contracts—Human Resources-HR:Info. System $7,300 <-> Software License Maintenance Contracts--Human Resources—Parklane—WSIB $2,500 System I <-> Software License Maintenance Contracts--Clerks—McDTag--Parking Tag $7,200 <-> Software License Maintenance Contracts—Culture& Recreation--Class- $22,450 Recreation Systems <-> Software License Maintenance Contracts—Corporate Services --Vailtech-- $26,000 I Financial&Tax Systems <-> Software License Maintenance Contracts--Corporate Services--FMW--Budgeting $6,200 System I <-> Software License Maintenance Contracts—Corporation--OPAC—CD-Oasys& $350 <-> Software License Maintenance Contracts--Corporation--iPrism--Internet Filter $4,626 <-> Software License Maintenance Contracts—Corporation--Oracle $41,100 <-> Software License Maintenance Contracts--Corporation--ESRI --ArcView& $7,272 I <-> Software License Maintenance Contracts—HR--AAMS Attendance Management $2,600 <-> Software License Maintenance Contracts--CSDC--AMANDA Property System $21,000 <-> Contract Agreements--Compaq—Compaq Server Support $17,400 I <-> Software License Maintenance Contracts— Ikon--Records Management&Scanner $13,000 Support <->• Contract Agreements—Reamined—Convert Assessment Data $700 I <-> Contract Agreements—Trios—Network Support $12,400 <-> Software License Maintenance Contracts—ArcServe—Network Data Backup $2,400 Software Support I <-> Contract Agreements—Liebert UPS Hardware Support $3,000 <-> Contract Agreements—Ekkum—Remote Network Monitoring $4,000 <-> Software Maintenance License Contracts—Net Cyclops—Network Security $14,700 1 137 1 City of Pickering • 2005 Background Information 2196 Information Technology Run Date: 005 1:20 PM gy Report Name: Background nd Info with Totals 2005 BUDGET I <-> Contract Agreements—MAPS $250 <-> Software Maintenance License Contracts—McAfee—Anti-Virus $13,000 <-> Software Maintenance License Contracts--MailMarshal—Email/SPAM Filter $2,300 <-> General—Equipment Repair and General Expenditures $15,000 <-> Cisco Smartnet Warranty $15,850 Total 2196.2478.0000 Misc.Equipment Repairs&Maintenance $262,598 2196.5300.0000 Stationery&Office Supplies <-> General office supplies $3,500 <-> Corporate back-up tapes—to secure Corporate data $2,000 , Total 2196.5300.0000 Stationery& Office Supplies $5,500 2196.5902.0000 Misc. Equip. (under$500) <-> Provision for small replacement PC items $4,000 <-> Office Furniture $600 Total 2196.5902.0000 Misc. Equip. (under$500) $4,600 2196.6100.0000 Website Support <-> Intranet Support $2,000 Total 2196.6100.0000 Website Support $2,000 Total . $951,820 Total Expenses $951,820 Revenue I 1911.2196.0000 TRSF-CONTIN STUDIES RES <-> CSDC--Support to upgrade the Amanda property system to version 4.1 ($18,455) <-> Human Resources—Modifications to Current H/R System—Succession Planning ($10,000) Total 1911.2196.0000 TRSF-CONTIN STUDIES RES ($28,455) Total . ($28,455) Total Revenues ($28,455) Net Expenses $923,365 I I 1 1 138 LO III 0 o N ...... M r i O a% z >? 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Q ..O.00 Q. ` 0 Wq? 0 00 2 oz L Q f O T T T T T T T v m L LL LL 7 7 c m v V F 5 p` N• o z d CC = nom` -'—.. 4E I - i t0 U -''7'-N • , 4' r J.0 E Y Y 0.2 >,cE al >•' � o g o a CO N-...,''':— `6 Writ 0 -1 - Z L �°� a p >+ to I i� �O 0m v S c :11 rno i N Q 5 L m t T L a) • tI°--.4 Z < I • . 142 1 a'W City 00 ICI = - • PI Aim I OPERATIONS & EMERGENCY SERVICES DEPARTMENT 1 i 2005 BUDGET i I I 1 1 I 1 1 f January 2005 143 OPERATIONS & EMERGENCY SERVICES DEPARTMENT DEPARTMENTAL MISSION SSION STATEMENT "A progressive operational department striving to provide optimal service to meet the , diverse needs of community residents, it's businesses and the Corporation. Through the coordinated efforts of the Roads, Parks, Engineering, Recreation, Culture, Facilities, and Fire Services resources." 2005 DEPARTMENTAL GOALS AND OBJECTIVES • Implement approved Recreation, Parks & Cultural Services Master Plan recommendations. • Establish joint venture funding partnerships with community groups and private partners for the construction, repair or expansion of Recreation Facilities. • Ensure efficiency and safety in the operation of City owned facilities. • Continue to play a proactive leadership role in the provision of children and youth I programs. • To optimize accessibility for people with disabilities by making city facilities, program , information and services more accessible and to identify and eliminate barriers. • Continue to actively participate and provide input to the Pickering Growth Management 1 Study process. • Continue to actively participate and provide input for a design and implementation plan for I the Seaton Community. • To provide an exemplary, dedicated and caring professional fire services by ensuring 1 firefighting staff are educated, trained and able to respond quickly to emergencies within our City. • To continue to implement standard operating guidelines in both emergency response and prevention sectors along with constantly reviewing and modifying procedures and policies I within Fire Services. • To review and amend City by-law to continue and regulate the Pickering Fire Services • Division. • Establish joint venture funding partnerships with community groups and private partners for I the construction, repair or expansion of Recreation Facilities and Sports Fields. • Increase communications with Members of Council with regard to delivery of services, I programs and service levels. • Continue to actively participate and provide input to the Pickering Growth Management i Study process. 144 I OPERATIONS & EMERGENY SERVICES DEPARTMENT 2005 DEPARTMENTAL GOALS AND OBJECTIVES I • Enhance infrastructure inspections and repair through regular documented patrols and asset management tools. I • Develop an annual maintenance program for Fleet, including Fleet care. • Enhance community awareness and foster stewardship in Environmental issues and conservation methods. • • 1 1 1 1 I 1 ' 0 1 1 145 . OPERATIONS & EMERGENY SERVICES DEPARTMENT 2005 CHALLENGES AND OPPORTUNITIES ORTUNITIES INTERNAL 1 • Maximize staff resources and volunteer opportunities. 1 • Maximize and increase program, facility and grant revenue. , • Staff training and development. • Preplanning for succession planning. • Implement Online Internet Program Registration to allow residents to register using the I Internet. • Demonstrate improved customer response and service through staffing revisions and I processes. • Develop and implement annual accessibility plan. 1 • To develop an emergency strategy to involve our customers, our citizens, to give feedback on our effectiveness as an emergency service and to assist them post I emergency. • To begin development of an advanced Fire Services Risk Assessment to determine which I public education programs would be most effective in the community and to allocate inspection resources to be focused on priority areas based on fire occurrences and I losses. • Develop public education policies/guidelines to provide guidance and consistency in the provision of public education programs/activities. I • Finalize the Municipal Operations Directives and Guidelines Manual to document I processes, procedures and schedule of activities. Focus on asset management and II infrastructure needs. • Demonstrate improved customer response and service through staffing revisions and processes including the Customer Care Tracking System. 1 I 146 1 OPERATIONS & EMERGENY SERVICES DEPARTMENT 2005 CHALLENGES AND OPPORTUNITIES EXTERNAL • Maximize opportunities to communicate positively with our customers. ' • Relocate heritage buildings and construct a new Program Centre for Pickering Museum Village (part of Hotel Restoration Project) in partnership with Pickering Museum Village Foundation. • Design and construction of doubles squash courts and fitness aerobic studio (a Pickering Recreation Complex expansion project) in partnership with Pickering Squash Club. ' • To continue being proactive in identifying various fire risks within the City. ' • To continue to partner with other emergency services, residents and schools to ensure fire education is provided to our children and young adults. • To have obtained a commitment from the province for the site of a new fire station headquarters in.central Pickering. • To effectively and seamlessly respond to new legislation such as Municipal Act 2001, Minimum Maintenance Standards and Ontario Traffic Control Book 7. 1 • Complete the City's Salt Management Plan to be in conformance with the Salt Management Code of Practice. • 1 1 1 1 1 i 1 147 • 1 OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2005 POTENTIAL FOR OPERATIONAL IMPROVEMENT 1 • Maximize staff strengths and have staff focus on priority areas. • Promote accountability, empowerment and recognition at all levels. ' • Continuously evaluate, identify and address our customers' needs. • Deliver the highest quality services possible that the effective allocation of resources permit. ' • Recruit and retain quality personnel and volunteers. • Decrease costs and increase revenues. • Establish an environment conducive to entrepreneurship and encourage staff to develop I entrepreneurial spirit. • Explore new sponsorship, co-sponsorship and partnership opportunities for all service areas. • To continue to strive for excellence in emergency fire response by constantly reviewing I systems, procedures and policies within Fire Services. • Continue to review equipment needs and opportunities to acquire multifunctional use ' equipment for year-round operation. • Continue to explore alternative "green" solutions for equipment and vehicle replacement 1 1 1 1 1 148 I . City of Pickering 2005 Current Budget • 1 Operations & Emergency Services Run Date Name p 9 Y Report Name:Current Budget 20031 2004 2004 INCREASE 2005 % CHANGE Actual! Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES L_ I 1100 Salaries&Wages $13,775,425 $14,266,731 $14,250,7161 $521,2561 si$14,771,972 3.66% 1200 Overtime $487,461 $314,960 $390,000 $43,500 $433,500 11.15% 1400 Employer Contributions $2,485,795 $3,143,278 $3,675,905 $114,441 . $3,790,346 3.11% ' 1800 Conferences $1,146L $1,379 $10,150 ($1,750) $8;400 -17.24% 1900 Uniforms $173,531 $191,271 $193,919 $13,130 $207,049 6.77% 2110 Travel $19,5591 $24,137 $24,450 $9001 $25,350 3.68% 2122 Freight,Express&Cartage $737 $660 $1,000 $200 $1,200 20.00% 2131 Cellular Phones&Pagers $32,537 $34,041 $38,835 $400 $39,235 1.03% 2140 Telephones $131,911 $138,082 $189,908 ($60,968) $128,940 -32.10% 2142 Dispatch Communications $59,418 $44,880 $70,800 $84,800 ;?$155,600 119.77% I 2210 Advertising 2211 Trade Shows,Exhib&Displays $165,172 $154,364 $232,200 ($50,500)1 $181J00 -21.75% 1 $452 $4071 $5001 $01 $500 0.00% 2220 Subscription&Publications $2,2681 $3,428 $6,0001 $1,0801 . %$7,080 18.00% I 2340 Seminars&Education $76,3871 $72,840 $106,740 $11,620 $118,360 10.89% 2365 Purch Pmting/Broch/News Ltr . 1 $84,452 $75,760 $87,000 $0 $87,000 0.00% 2370 Insurance Premium $242,0191 $276,910 $282,095 $24,0961 $306,191 8.54% 2371 Ins.Deductible $56,657 $24,051 $32,000 $3,5001 $35,500 10.94% I 2392 Consulting&Professional I $51,577 $98,549 $107,579 ($21,479) $86,100 -19.97% 2393 Recycling Collection $79,150 $0 $26,000r ($26,000) $0 -100.00% 2394 Recpt,Prom&Sp Events $108,846 $120,983 $126,880 $12,600 $139,480 9.93% 2395 Memberships $12,948 $17,8391 $1,8351' $19,674 10.29% 2396 Photo,Mapping,Printing $2,396 $2,321 $16,050 ($2,950) $13,100 -18.38% 2397 Compost Collection $342,981 $152,205 $272,1001 ($272,100)1 $0 -100.00% I 2398 Garbage Collection 2399 Outside Agency Sery $1,198,616 $696,3081 $1,181,0251 ($1,181,025); $0 -100.00% j $330,777 $359,339 $443,7441 $47,6201 $491,364 10.73% 2407 Roads Repair&Mtce 1 $1,285,826 $0 $0 $0! $0 0.00% 2408 Rpr&Mnt-Winter Control $0 $515,4221 $380,0001 $0! $380,000 0.00% I2408 Rpr&Mnt Contract Services $0 $156,9821 $211,235 $60,765 $272,000 28.77% 2408 Rpr&Mnt-Maint Materials 1 $0 $477,9981 $392,0301 $20,570 $412,600 5.25% 2409 Highway Aids-Repair Maint. $128;128 $138,345 $132,7151 $285' $133,000 0.21% I 2429 Parks Repairs&Maintenance j $39,739 $55,670 $50,0001 $01 $50,000 0.00% 2435 Build Repairs&Mtce 1 $853,314 $813,1721 $856,4911 $14,2841 $870,7751 1.67% 2437 Tree Maintenance 1 $50,4301 $58,6451 $50,0001 $01 $50,000' 0.00% I 2438 Lighting&Repair Maint. $0 $7,4561 $27,0001 $01 $27,000 0.00% 2457 Veh Repairs&Maintenance 1 $372,071 $406,108 $333,1001 $21,5001 $354,600 6.45% 2478 Misc Equip Repairs J $553,345! $572,541 $597,467! ($1,347)1 $596,120 -0.23% I 2480 Antiques Repairs Mtce. 1 $90 $55,589 $22! $500 $0 $500 0.00% _2481 Other Fix.Assets Rep&Mtce. ,589 $41,1201 $64,800 $01 $64,800 0.00% 2482 Grounds Upkeep $153,141 $200,4381 $225,000 $10,000! $235,000 4.44% I 2635 Building Rentals 1 $0 $01 $01 $01 $0 0.00% 2642 Community Use of Schools $2,192 $2,799! $4,0001 $0 $4,000 0.00% 2648 Building Rentals $3,455 $01 $45 $0! $45 0.00% 2657 Rental Vehicle $01 $01 $01 $01 $0 0.00% I 2678 Rental Misc Equip $32,4641 $126,4341 $149,1501 ($9,050)1 $140,100 -6.07% 2682 Land Rentals $5,1901 $8,060! $5,2001 $2,900; $8,100 55.77% 5300 Stationery&Office Supplies $38,8441 $39,6751 $40,904 $6,0191 $46,923 14.71% I 1 4,9 . I City of Pickering I 2005 Current Budget Run Date:3/22/2005 8:52 AM Operations & Emergency Services Report Name:Current Budget 2003 2004 2004 INCREASE I 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 5302 Forms $3,768 $4,319 $7,900 $0 $7,900 0.00% 5320 Athletic Equip.Playroom $854 $570. $1,500 $0 $1,500 0.00% I 5330 Drop-In Centre Supplies $4,314 $1,102 $3,000 $0 $3,000 0.00% 5340 Supplies-Special Events $22,064 $20,774 $27,000 $0 $27,000 0.00% 5345 Antique Purchases $253 $757 $500 $0 $500 0.00% I 5400 Gift Shop Plaques $2,562 $3,380 $3,000 $0 $3,000 0.00% 5510 Utilities-Water $105,167 $88,397 $116,475 $385 $116,860 0.33% 5520 Utilities-Gas $320,008 $317,717 $329,407 $27,900 $357,307 8.47% 5530 Utilities-Hydro $1,240,866 $1,450,218 $1,312,510 $210,585 $1,523,095 16.04% 5540 Utilities-Oil $3,853 $5,213 $5,220 $1,000 $6,220 19.16% 5640 Small Tools $2,485 $1,608 $2,000 $0 $2,000 0.00% 5900 Gas,Oil Tires I $284,245 $307,522 $289,210 $8,5001, $297,710 2.94% I 5901 Fertilizer,Grass Etc. $11,313 $25,514 $30,000 $01; $30,000 0.00% 5902 Misc Equip&Tools(under$500) $76,355 $67,758 $67,946 $1,640 $69,586 2.41% 5903 Shop Supplies I $26,169 $21,305 $15,000 $0 $15,000 0.00% I 8960 Taxes Tenant $194,395 $157,855 $215,485 ($36,105) $179,380 -16.76% 9398 Program Expenditures I $1,003,881 $1,008,446 $1,095,0001 ($16,180) $1,078,820 -1.48% Total EXPENDITURES I $26,798,4361 $27,313,1771 $28,824,2251 ($412,143)1 `$28,412,0821 -1.43% REVENUES I 1424 Sale of Services-Fire Prot. ($103,544) ($94,297) ($60,000) $O ($60,000) 0.00% 1430 Sale of Services-Public Works ($26,242) ($5,000) ($1,000) $0 ($1,000) 0.00% 1592 Donations $0 $0 ($80,000) $0 ($80,000) 0.00% 1610 Federal Grant ($7,539) $0 ($6,200) $0 ($6,200) 0.00% 1623 Ont.Specific Grants ($76,481) ($74,906) ($65,700) ($3,000) ($68,700) 4.57% 9000 Misc.Revenue ($30) ($570) ($1,000) $0 ($1,000) 0.00% I 1911 Trans.from Continuing Studies Res. $0 ($14,229) ($29,229) $14,229 ($15,000) -48.68% 9397 Program Registrations ($1,277,161) ($1,344,224) ($1,371,633) ($3,543) ($1,375,176) 0.26% 9910 Gift Shop ($3,303) ($3,681) ($4,500) $0 ($4,500) 0.00% 9915 Snack Bar ($10,214), ($10,346) ($12,100)1 $1,600 ($10,500) -13.22% I 9916 Vending Machines ($21,377) ($20,532) ($28,250) $01 ($28,250) 0.00% 9930 Rentals j ($4,794) ($11,740) ($34,100) $25,000 ($9,100) -73.31% 9940 Advertising Space ($17,350) ($28,590) ($27,000) ($3,000) ($30,000) 11.11% I 9943 Memberships-Pool/Health Club ($7,070) ($7,000) ($7,000) $0 ($7,000) 0.00% 9950 Fares i $0 $0 $0 $0 , $0 0.00% 9952 Charter I $0 $0 $0 $0 $0 0.00% I 9955 Programs ($8,459) ($7,374) ($11,580)1 ($1,475) ($13,055) 12.74% 9970 Child Supervision ($11,416) ($10,496)1 ($13,500)1 ($550) ($14,050) 4.07% 9975 Fitness Testing 1 ($7,983) ($38,478) ($11,814) ($38,186) ($50,000) 323.23% 9977 Donations ($499) ($1,403)1 ($1,500) $0 ($1,500) 0.00% I 9991 Other Revenue I $0 $0 $0 $0 $0 0.00% 9991 Misc.Roads Cap.Constr. $0 $0 $0 $0 $0 0.00% I9991 Other Revenue-Programs NSF Fees ($530) ($317) $0 $0 $0 0.00% 9923 Admissions-Public Swimming ($66,173)1 ($62,727) ($78,209) ($3,425) ($81,634) 4.38% 9921 Admissions-Tennis ($99,471) ($89,489)_ ($92,000) ($8,000) ($100,000) 8.70% 9924 Admissions-Squash ($26,609) ($23,638) ($30,800) $0 ($30,800) 0.00% 111 9925 Admissions-Fitness Room ($31,101) ($18,654) ($39,600)1 $0 ($39,600) 0.00% 9926 Admissions-Racquet Ball ($5,867) ($5,143) ($8,000) $0 ($8,000) 0.00% 150 . a ' i I City of Pickering 2005 Current Budget 1 Operations & Emergency Services Run Date:e:Current p 9 Y Report Name:Current Budget 2003 2004 20041 INCREASE! 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 9922 Admissions-Skating ($51,277) ($15,192)1 ($45,000) $0 ($45,000) 0.00% I 9920 Admissions-Public&Edu. ($66,858) ($68,554) ($62,000) $0 ($62,000) 0.00% 9956 Rentals-Green River C.C. ($7,575) ($7,800) ($7,500) ($600) ($8,100) 8.00% 9932 Rentals-Pool ($227,920) ($244,488) ($234,000) ($19,100) ($253,100) 8.16% I 9936 Rentals-Pool-School Board $0 ($1,151) ($2,000) $0 ($2,000) 0.00% 9947 Rentals Claremont C.C. ($206) ($725) ($2,500) $0 ($2,500) 0.00% 9938 Rentals-East Shore C.C. ($7,695) ($12,870) ($8,000) ($2,000) ($10,000) 25.00% 9937 Rentals-West Shore C.C. ($35,048) ($36,288) ($37,000) ($3,000) ($40,000) 8.11% I9933 Rentals-Mtg.Room/Public ($49,716) ($46,256) ($65,000), ($4,000) ($69,000) 6.15% 9934 Rentals-Mtg.Room/Prog. ( ($60,500)_ ($43,000) ($57,000) ($1,000):. ($58,000) 1.75% 9935 Rentals-Halls ($100,340) ($104,020) ($106,000)1 ($9,000)'` ($115,000) 8.49% I. 9939 Rentals-Lockers ($543) ($1,069) ($1,500) $0 ($1;500) 0.00% 9957 Rentals Pottery Studio ($7,700) ($9,100) ($8,400) $01 ($8,400) 0.00% 9958 Rentals-Wellness Clinic ' ($16,402) ($17,477)1 ($28,560), $0 ($28,560) 0.00% I 9931 Rentals-Ice Surface ($1,255,356) ($1,381,610) ($1,320,000) ($30,000)'..($1,350,000) 2.27% 9941 Membertships Tennis ($61,684) ($50,664)1 ($48,500) ($3,500) ($52,000) 7.22% 9943 Memberships-Pool/Health Club ($570,948) ($538,021) ($546,522) ($28,478)`_ ($575,000) 5.21% I 9944 Memberships-Squash ($126,890)_ ($107,279) ($116,000)1 ($6,000) ($122,000) 5.17% 9945 Memberships General ($33,158) ($30,396)' ($36,437) $0! ($36,437) 0.00% 9946 Memberships-Racquet Ball ($22,445) ($20,803) ($24,500) ($1,225)` ($25,725) 5.00% 9949 Rentals-Petticoat Creek ($16,627) ($24,467) ($17,000)1 ($3,000) ($20,000) 17.65% I 9990 Other Revenue ($13,872) ($21,244) ($94,960)1 $15,960!" ($79,000) -16.81% 9990 Other Revenue ($269,588) ($288,019) ($278,725) $6,1301 ($272,595) -2.20% 9990 Misc.Event Revenue ($1,070) $0 $0 $01 $0 0.00% 1 9950 Farebox Revenue $0 $0. $01 ($363,04 $0 $0 0.00% 9954 Netted Revenue ($363,043) ($351,637) ($406,100)) $0 ($406,100) 0.00% 9990 Misc Income ($9,229) ($889,153) $01 $0 . $0 0.00% I 9992 Other Revenue-Membership NSF Fee i $0 ($150) $01 $01 $0 0.00% Total REVENUES I ($5,188,904) ($6,184,265) ($5,567,919) ($109,163)1 ($5,677,082)1 1.96% 1 I Net $21,609,5321 $21,128,9121 $23,256,3061 ($521,306)1 $22,735,0001- -2.24% 1 I I. I 1 I 151. I City of Pickering 2005 I Current Budget IRunD2710 Operations ate:3122/20058:52AM Emerg.Services-Admin. Report Name'Current Budget 2003 2004 2004 INCREASE, 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $254,022 $262,026 $256,070 $23,030 $279,100$1,000 8.99% 1200 Overtime $476 $565 $1,000 $0 , 0.00% 1400 Employer Contributions $49,115 $56,678 $61,340 $4,009 $65,349 6.54% 1800 Conferences $0 $0 $2,000 ($1,000) $1,000 -50.00% I 2110 Travel $52 $36 $500 ($500) $0 -100.00% 2131 Cellular Phones&Pagers $761 $798 $700 $100 $800 14.29% 2140 Telephones $2,514 $2,994 $4,136 ($488) $3,648 -11.80% I 2220 Subscription&Publications $0 $119 $400 $0 $400 ($10 0.00% 2340 Seminars&Education $375 $0 $1,900 ($100) $1,800 -5.26% 2370 Insurance Premium $482 $583_, $585 $76` $661 12.99% 2394 Recpt,Prom&Sp Events $1,387 $2,235 $1,200 $300 . $1;500 25.00% 2395 Memberships $726 $654 $925 $0 $925 0.00% 2396 Photo,Mapping,Printing $0 $0 $200 $0 $200 0.00% 2457 Veh-Repairs&Maintenance $74 $586 $0 $500 $500 0.00% I 5300 Stationery&Office Supplies $2,042 $2,197 $2,200 $0 $2,200 0.00% Total EXPENDITURES 1 $312,0281 $329,4721 $333,1551 $25,9281 ,; '$359,0831 7.78% II Net $312,028 $329,472 $333,155 $25,9281 $359,0831 7.78% II I I I I I I iN a2 City of Pickering 2005 Background Information 2710 Operations & Emerg.Services-Admin. Run Date:3/21/2005 8.26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2710.1100.0000 Salaries&Wages <-> Base Salaries and Wages $279,100 Total 2710.1100.0000 Salaries&Wages $279,100 2710.1200.0000 Overtime <-> To meet service level/workload committments $1,000 Total 2710.1200.0000 Overtime $1,000 2710.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $65,349 benefits such as dental and optical. Total 2710.1400.0000 Employer Contributions $65,349 2710.1800.0000 Conferences 5<-> National Recreation&Parks Association or Canadian Parks&Recreation $1,000 Association Conference Total 2710.1800.0000 Conferences $1,000 2710.2110.0000 Travel <-> Mileage Expense for Admin staff(including contribution to TRCA) $500 <Deleted by TJQ> ($500) Total 2710.2110.0000 Travel 2710.2131.0000 Cellular Phones <-> Cellular Phone Charges $800 Total 2710.2131.0000 Cellular Phones $800 2710.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $3,648 telephone system lease costs. Total 2710.2140.0000 Telephones $3,648 2710.2220.0000 Subscriptions& Publications <-> To enhance departments resource library and Health&Safety information $400 Total 2710.2220.0000 Subscriptions& Publications $400 2710.2340.0000 Seminars&Education <-> Training and educational courses and workshops $1,000 <-> Administrative Assistant-Topical Seminar $300 <-> Fire Related Professional Development Seminar$500 $500 Total 2710.2340.0000 Seminars& Education $1,800 2710.2370.0000 Insurance Premium <-> Insurance Premium $661 Total 2710.2370.0000 Insurance Premium $661 2710.2394.0000 Recpt,Prom. &Sp.Ev.,Gen I <-> Administrative staff '$1,500 Total 2710.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $1,500 2710.2395.0000 Memberships <-> 1@$75 C.M.M. (Certified Municipal Manager) $75 <-> 1©$100 Niagara Parks Assoc. $100 <-> 1@$200 National Rec. & Parks Assoc. $350 <-> 1©$75 OMMI (Ontario Municipal Management Institute) $75 <-> 1 @ $175 HRPAO.(Province of Ontario) $175 153 I - City of Pickering 2005 Background Information 1 2710 Operations & Emerg.Services-Admin. Run Date:3/21/2005 8.28 AM Report Name: Background Info.with Totals 2005 BUDGET <-> 1 @$150 HRPAO(Durham Chapter) $150 Total 2710.2395.0000 Memberships $925 2710.2396.0000 Photo,Mapping,Printing <-> Professional services for photography and outside reproduction $200 Total 2710.2396.0000 Photo,Mapping,Printing $200 2710.2457.0000 Vehicle-Repair& Maintenance <-> Vehicle-Repair and Maintenance $500 Total 2710.2457.0000 Vehicle-Repair& Maintenance $500 I 2710.5300.0000 Stationery&Office Supplies <-> General office supplies, including supplies for TRCA $2,400 <Reduced by TJQ> ($200) Total 2710.5300.0000 Stationery&Office Supplies $2,200 Total . $359,083 Total Expenses $359,083 Revenue Total Revenues Net Expenses $359,083 • • I I I • • • 154 I City of Pickering II 2005 Current Budget II2240 Fire Protection Run AM 2003 2004 2004 INCREASE 2005 % CHANGE I Actual 'Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES ii 1100 Salaries&Wages $6,291,262 $6,500,529 $6,516,800 $244,300 $6,761;100 3.75% 1200 Overtime $117,066 $90,277 $135,500 $42,500 $178,000 31.37% 1400 Employer Contributions $1,112,389 $1,496,325 $1,750,820 $40,1171 $1,790,937 2.29% 1800 Conferences $935 $1,379 $5,150 ($1,500)`. $3,650 -29.13% I 1900 Uniforms $112,988 $127,583 $128,700 $11,500 $140,200 8.94% 2110 Travel $2,054 $4,462 $2,500 $0 $2,500 0.00% 2131 Cellular Phones&Pagers $7,414 $7,324 $8,520 $0 $8,520 0.00% 2140 Telephones $37,749 $27,510 $50,168 ($30,563) $19,605 -60.92% 2142 Dispatch Communications $59,418 $44,880 $70,800 $84,800 $155,600 119.77% 2210 Advertising $6,829 $6,213 $10,000 $0 $10,000 0.00% I 2220 Subscription&Publications $851 $1,843 $2,500 $0 $2,500 0.00% 2340 Seminars&Education $62,898 $53,826 $74,900 $8,500 $83,400 11.35% ^ 2370 Insurance Premium $25,728 $85,389 $86,500 $6,307 $92,807 7.29% 2371 Ins.Deductible $0 $1,255 $1,000 $500 $1,500 50.00% I 2392 Consulting&Professional $27,521 $45,990 $42,500 $0 $42,500 0.00% 2394 Recpt,Prom&Sp Events $4,962 $9,694 $9,400 $300 $9,700 3.19% 2395 Memberships $2,572 $1,999 $3,010 ($325) $2,685 -10.80% I 2396 Photo,Mapping,Printing $1,583 $1,869 $8,500 $0 $8,500 0.00% 2435 Build Repairs&Mtce $46,495 $60,644 $66,216 $9,284 $75,500 14.02% 2457 Veh-Repairs&Maintenance $124,321 $124,620 $118,600 ($2,000) $116,600 -1.69% e 2478 Misc Equip Repairs $41,091 $65,324 $64,190 $6,830 $71,020 10.64% 5300 Stationery&Office Supplies $9,971 $10,905 $10,304 $1,519 $11,823 14.74% 5302 Forms $887 $1,695 $2,000 $0 $2,000 0.00% I 5510 Utilities-Water $4,378 $4,511 $4,670 $235 $4,905 5.03% 5520 Utilities-Gas $26,408 $25,460 $30,507 $0 $30,507 0.00% 5530 Utilities-Hydro ( $34,535 $39,821 $38,760 $3,450 $42,210 8.90% 5900 Gas,Oil Tires $42,159 $39,837 $36,810 $0 $36,810 0.00% 5902 Misc Equip&Tools(under$500) $33,519 $30,5881 $32,486 $0 $32,486 0.00% Total EXPENDITURES ; $8,237,9831 $8,911,7521 $9,311,8111 $425,7541 $9,737,565 4.57% REVENUES I I1424 Sale of Services Fire Prot. ($103,544) ($94,297) ($60,000) $0 ($60,000) 0.00% 9990 Other Revenue ($13,872) ($325) ($79,000) $0 ($79,000) 0.00°/Q Total REVENUES ($117,416)1 ($94,622) ($139,000)1 $01 ($139,000)1 0.00% INet $8,120,5671 $8,817,130. $9,172,8111 $425,754 $9,598,5651 4.64% I . I II I 155 I City of Pickering 2005 1 Background Information 2240 Fire Protection Run Date:3/21/2005 9:53 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses i 2240.1100.0000 Salaries&Wages <-> Base Salaries and Wages • $6,603,300 <-> Additional Stat Day Pay $28,970 <-> New Position-(1) Captain -July 1,2005 start date $39,830 <-> New Positions-(6)4th Class Firefighters-July 1,2005 start date(4 def. by TJQ to $133,500 2005) <Deferred by TJQ> to 2006-2 New 4th Class Firefighters-July 1,2006 ($44,500) <-> New Position Fire Prevention—(1)Clerk Typist-July 1,2005 start date $18,975 <Deferred by TJQ> to 2006-Fire Prevention-(1)Clerk Typist-July 1,2006 ($18,975) <-> New Position-(1) Fire Inspector 1 -September 1, 2005 $22,000 <Deferred by TJQ> to 2006-(1)Fire Inspector 1 -September 1, 2006 ($22,000) Total 2240.1100.0000 Salaries&Wages $6,761,100 2240.1200.0000 Overtime <-> Call Back Pay and Overtime $125,000 <-> Occupations Meetings Occup. H. and Safety& Lab.,TAPP-C $7,000 <-> Overtime-Training at OPG (Re-imbursed by OPG ) $46,000 Total 2240.1200.0000 Overtime $178,000 2240.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $1,710,937 benefits such as dental and optical. <-> Additional Transfer to offset WSIB claim costs • $30,000 <-> Part Time Firefighters-Life Insurance Premium $50,000 Total 2240.1400.0000 Employer Contributions $1,790,937 2240.1800.0000 Conferences 1 <-> Ontario Assoc. of Fire Chiefs.-Fire Chief and Deputy Chief $650 <-> Fire Prevention Officer-FPIC $1,400 • <-> Fire and Life Safety Educators $600 <-> Fire Instructor Conference $2,000 <Reduced by TJQ> Fire Instructor Conference ($1,000) <-> Canadian Assoc of Fire Chief-Chief $1,000 <Deleted by TJQ> Canadian Assoc of Fire Chief-Chief ($1,000) Total 2240.1800.0000 Conferences $3,650 2240.1900.0000 Uniforms <-> As per the Collective Agreement $114,700 I <-> New Full Time Staff Firefighting Gear(7) $25,500 Total 2240.1900.0000 Uniforms $140,200 2240.2110.0000 Travel <-> Mileage-courses, conference, OFC $2,500 Total 2240.2110.0000 Travel $2,500 2240.2131.0000 Cellular Phones <-> Cellular Phone Charges $6,120 <-> Pager Charges $2,400 Total 2240.2131.0000 Cellular Phones $8,520 2240.2140.0000 Telephones • 156 I I City of Pickering 1 2005 Background Information 2240 Fire Protection Run Date:3/21/2005 9:53 AM • Report Name: Background Info.with Totals 2005 BUDGET I <-> This expense consists of long distance, local monthly charges and internal $19,605 telephone system lease costs. I Total 2240.2140.0000 Telephones $19,605 2240.2142.0000 Dispatch Communications <-> Remote dispatch T-1 connection $31,800 <-> 800 MHz Regional Radio System (1/5 share)Ti Connection $15,000 Ali <-> Repairs to radio system infrastructure(1/5 share)(incl. generator service contracts, $5,000 UPS make-up) <-> Tower Lease costs(2005-2009 only) $4,600 I <-> Radio licenses(radio system plus mobiles&portables) $4,000 <-> Insurance costs related to liability(1/5 share) $7,200 <-> System Maintenance Costs(hardware&software) Year one of three year plan. $61,000 <-> Report System Monitoring (1/5 share) $13,500 <-> Critical Spares(1/5 share) $13,500 Total 2240.2142.0000 Dispatch Communications $155,600 2240.2210.0000 Advertising <-> Smoke/Carbon Monoxide Alarm Programs. Info., Fire Prevention. (Home Safety $10,000 Program) I Total 2240.2210.0000 Advertising $10,000 2240.2220.0000 Subscriptions& Publications <-> Ontario Fire& Building Codes Updates, Trade Magazines, National Fire Protection $2,500 Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions& Publications . $2,500 2240.2340.0000 Seminars& Education <-> Continuous Education Courses' $5,000 i . <-> Fire Prevention Courses $3,000 <-> Training Manuals $8,500 <-> Training Officer Resource Material $1,500 . 1 <-> New Certification and recertification for specialized training (High Angle,APCO, etc.) $8,500 <-> Flashover Training Unit $1,000 <-> Defibrillation Program-Emergency Medical Response Training $40,000 I <-> Human Resources& Development $5,000 <-> Training Officer Courses $2,500 <-> Auto-for extrication $3,000 <-> Scott Breathing Apparatus Course (2 persons) $900 I <-> Other Training as required $2,500 <-> Fire Prevention Resource Materials $2,000 Total 2240.2340.0000 Seminars& Education $83,400 2240.2370.0000 Insurance Premium <-> Insurance Premium $92,807 Total 2240.2370.0000 Insurance Premium $92,807 2240.2371.0000 Self-Insurance <-> Insurance Deductible $1,500 Total 2240.2371.0000 Self-Insurance $1,500 I 2240.2392.0000 Consulting&Professional <-> To review process--Prosecutions for non compliance issues. $20,000 I 157 I City of Pickering 2005 J Background Information 2240 Fire Protection Run Date:3/21/2005 with T AM Report Name: Background Info.with Totals 2005 BUDGET <-> Stouffville Services to City of Pickering-$1,000 per month, plus time and equipment $20,000 I --Short term agreement of Fire Protection --Pending opening of the New Hall <-> Hearing conservation program-Section 21 requirement $2,500 Total 2240.2392.0000 Consulting& Professional $42,500 2240.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Visitors, Fire Marshal, Guests, Honoraria $1,000 <-> Host Durham Regional Fire Chiefs $400 1 <-> Host Durham Regional Mutual Aid $400 <-> Host Durham Regional Training Officers $200 <-> Host Durham Regional Fire Prevention Officers $200 <-> Food and Drink for Emergency Situations $6,000 <-> Fire Prevention open houses $1,200 <-> Host Regional TAPP-C,Arson Investigation $300 Total 2240.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $9,700 2240.2395.0000 Memberships <-> Ontario Association of Fire Chiefs $300 <-> Canadian Assoc.of Fire Chiefs(Chief and Deputy) $200 <-> Durham Regional Fire Chiefs $150 <-> Durham Regional Mutual Aid Association $225 <-> Municipal Fire Prevention Officers Association $175 <-> Municipal Fire Service Instructors Association $275 <-> WETT Memberships $400 a <-> NENA/APCO/IAFC $350 <-> National Fire Prevention Association $150 Ir <-> Canadian Association of Fire Investigators $50 <-> International Assoc.of Arson Investigation $25 I <-> Association of Public Safety Comm. $120 <-> Ontario Building Officials Assoc. $100 <-> Toronto Arson Task Force $450 <Deleted by TJQ> Toronto Arson Task Force ($450) <-> Ontario Safety League-Training $330 <Deleted by TJQ> Ontario Safety League-Training ($165) <-> OSL-Safe Driver Award Program $500 <Deleted by TJQ> OSL-Safe Driver Award Program ($500) Total 2240.2395.0000 Memberships $2,685 1 2240.2396.0000 Photo,Mapping,Printing <-> Colour Code Maps for Fire Apparatus(Revisions) $5,000 <-> Printing Annual Report $1,000 <-> Printing Recruit Brochures, Reference materials $2,500 Total 2240.2396.0000 Photo,Mapping,Printing $8,500 2240.2435.0000 Building Repairs& Maintenance <-> Furnace and Air Conditioning $8,000 <-> Standby Generators(repairs&re-location costs&flushing $16,000 <-> Apparatus Doors $5,000 <-> Air Compressor Maint. Contracts(SCBA Refills) $4,000 <-> Pump out of Hazardous Waste Tank at Station 6 $1,000 158 I I City of Pickering 1 2005 Background Information I 2240 Fire Protection Run Date: 05 9:53 AM Report Name: Background nd Into Info.with Totals 2005 li BUDGET <-> General Repairs $10,000 <-> Garbage Packer and Recycling (Stations 2, 5, 6) $3,500 <-> Electrical Repairs $6,000 <-> Plumbing Repairs $7,000 <-> Exhaust Removal Systems • $5,000 <-> Repair Roof-Station#2. $10,000 Total 2240.2435.0000 Building Repairs&Maintenance $75,500 2240.2457.0000 Vehicle-Repair& Maintenance I <-> Pump, engine and aerial device repairs $77,000 <-> Certification for Aerial Devices $3,000 <-> PMVCI (periodic motor vehicle certification inspections) $30,000 <-> Pump Test $5,000 <-> New City decals for Fire Apparatus , $1,600 Total 2240.2457.0000 Vehicle-Repair&Maintenance $116,600 2240.2478.0000 Misc.Equipment Repairs&Maintenance I <-> Radio, Pagers , Sirens $3,000 <-> Resuscitator Repairs/Oxygen $2,670 <-> Air cylinder Hydrostatic Testing $4,400 rii <-> Fire Extinguisher Repairs, refill and testing $1,000 <-> Copier, dictaphone service contract $4,250 <-> SCBA Repair parts $12,000 I <-> Opticom Repairs $10,000 <-> General Repairs $10,000 <-> Recalibrate SCBA Test Stand $1,200 <-> Ground Ladder Testing . $3,000 •Il <-> Thermal Imaging Camera Repairs $4,000 <-> Gas Detector Calibration & Repairs $2,000 <-> SCBA"Pak Alert"Upgrades $13,500 Total 2240.2478.0000 Misc.Equipment Repairs& Maintenance $71,020 2240.5300.0000 Stationery&Office Supplies <-> General office supplies $11,823 I Total 2240.5300.0000 Stationery&Office Supplies $11,823 2240.5302.0000 Forms <-> Forms $2,000 I Total 2240.5302.0000 Forms $2,000 2240.5510.0000 Utilities-Water • <-> Water $4,905 I Total 2240.5510.0000 Utilities-Water $4,905 2240.5520.0000 Utilities-Gas <-> Station 2,4, 5, 6-usage $30,507 I2240.5530.0000 Utilities-Hydro Total 2240.5520.0000 Utilities-Gas $30,507 <-> Station 2,4, 5, 6-usage $42,210 Total 2240.5530.0000 Utilities-Hydro $42,210 2240.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. $36,810 I 159 I City of Pickering 2005 1 Background Information 2240 Fire Protection Run Date:3/21/2005 Info with Tots Report Name Background Info.with Totals 2005 • BUDGET Total 2240.5900.0000 Gas, Oil,Tires Etc. $36,810 11 2240.5902.0000 Misc. Equip. (under$500) <-> Flares and Barricade tape $400 <-> Grass Fire Brooms $400 <-> Rescue Supplies $2,000 <-> Absorbal (Clay Pick-up) $5,000 <-> Miscellaneous Supplies $6,740 <-> Defibrillation Batteries and Pads $15,446 <-> Hand Tools $2,000 <-> Kitchen Supplies $500 Total 2240.5902.0000 Misc. Equip. (under$500) $32,486 Total . $9,737,565 Total Expenses $9,737,565 Revenue 1424.0000.0000 SALE OF SERVICES-FIRE <-> Highway 401 related calls (out of our area )fire alarm inspections and reports, ($60,000) Extinguishing grass fires on railway lines. Fire vehicle&crew for production of movies. III Total 1424.0000.0000 SALE OF SERVICES-FIRE ($60,000) 2240.9990.0000 Other Revenue <-> Re-imbursement of training conducted by OPG ($28,500) <-> Re-imbursement from OPG--Annual Fire Inspection Service ($3,000) II <-> Re-imbursement from OPG--Annual Fire Safety Plan Review and Approval ($1,500) <-> Re-imbursement from OPG--Joint Fire Training ($40,000) <-> Re-imbursement from OPG—Advanced Fire Theory& Incident Command Training ($3,000) <-> Re-imbursement from OPG--Specialized Training for City of Pickering Fire Fighters ($3,000) Total 2240.9990.0000 Other Revenue ($79,000) Total . ($139,000) Total Revenues ($139,000) Net Expenses $9,598,565 I I i 1 I 160 I I City of Pickering 2005 Current Budget . Run Date 2290 Mun. Prop. Eng. &Admin. Report Name: ummt 52 dget Report Name:Conant Budget 20031 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $754,237 $852,476 $902,742 $63,154 $965,896 7.00% I 1200 Overtime $26,121 $7,135 $15,000 ($2,000) $13,000 -13.33% 1400 Employer Contributions $157,597 $198,886 $233,631 $15,773 $249,404 6.75% 1800 Conferences $36 $0 $0 $750 $750 0.00% I 1900 Uniforms $454 $736 $2,000 $0 $2,000 0.00% 2110 Travel $1,322 $3,259 $1,600 $0 $1,600 0.00% 2131 Cellular Phones&Pagers $5,807 $6,557 $4,500 $2,000 $6,500 44,44% 2140 Telephones $9,032 $11,635 $12,663 ($445) $12,218 -3.51% I 2220 Subscription&Publications $105 $725 $1,000 $980 $1,980 98.00% 2340 Seminars&Education $3,248 $5,801 $8,230 ($1,780) $6,450 -21.63% 2370 Insurance Premium $980 $1,342 $1,340 $187 $1,527 13.96% I 2371 Ins.Deductible $0 $1,008 $1,000 $0 $1,000 0.00% 2392 Consulting&Professional $15,221 $40,138 $47,979 ($16,979) $31,000 -35.39% 2394 Recpt,Prom&Sp Events $609 $250 $300 $0 $300 0.00% I 2395 Memberships $2,510 $2,384 $3,920 $100 $4,020 2.55% 2396 Photo,Mapping,Printing $0 $305 $6,350 ($5,150) $1,200 -81.10% 2457 Veh-Repairs&Maintenance $4,659 $8,358 $3,500 $2,000 $5,500 57.14% I 2478 Misc Equip Repairs $0 $49 $2,000 2678 Rental Misc Equip $0 $0 $50 ($50)$0 $2,000 0.00%$0 -100.00% 5300 Stationery&Office Supplies $5,775 $5,061 - $6,000 $0 $6,000 0.00% I 5302 Forms $422 $0 $300 $0 $300 0.00% . 5900 Gas,Oil Tires $3,383 $3,699 $5,000 ($1,000) $4,000 -20.00% 5902 Misc Equip&Tools(under$500) $355 $50 $300 $0 $300 0.00% Total EXPENDITURES 1 $991,8741 $1,149,8521 $1,259,4051 $57,5401 $1,316,9451 4.57% I REVENUES 1430 Sale of Services-Public Works ($26,242) ($5,000) ($1,000) $0 ($1,000) 0.00% 1911 Trans.from Continuing Studies Res. $0 ($14,229) ($29,229) $14,229 ($15,000) -48.68% I . 9990 Other Revenue $0 ($20,919) ($15,960) $15,960 • $0 -100.00% Total REVENUES ($26,242)1 ($40,148) ($46,189) $30,1891 ($16,000)1 -65.36% Net $965,632 $1,109,704 $1,213,216 $87,729 $1,300,945 7.23% I I I I 1 I 1 • si City of Pickering 2005 Background Information 2290 Mun. Prop. Eng. & Admin. Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses • 2290.1100.0000 Salaries&Wages <-> Base Salaries and Wages $965,896 Total 2290.1100.0000 Salaries&Wages $965,896 2290.1200.0000 Overtime <-> Design and Construction $8,000 <-> Traffic and Engineering $5,000 Total 2290.1200.0000 Overtime $13,000 2290.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., ENT., )and employer provided $249,404 benefits such as dental and optical. Total 2290.1400.0000 Employer Contributions $249,404 2290.1800.0000 Conferences <-> Ontario Assoc Landscape Architects-Coord. Landscape& Parks $100 <-> Ontario Traffic Conference-Traffic Coordinator $650 Total 2290.1800.0000 Conferences $750 2290.1900.0000 Uniforms <-> As per the Collective Agreement $2,000 Total 2290.1900.0000 Uniforms $2,000 2290.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business $1,600 . Total 2290.2110.0000 Travel $1,600 2290.2131.0000 Cellular Phones <-> Cellular Phone Charges $6,500 Total 2290.2131.0000 Cellular Phones $6,500 2290.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $12,218 telephone system lease costs. Total 2290.2140.0000 Telephones $12,218 2290.2220.0000 Subscriptions& Publications <-> Reference material, standards, regulations,Autocad publications, safety legislations $500 <-> Bikeway Traffic Control Guidelines for Canada (1999) $115 <-> Canadian Guide to Neighbourhood Traffic Calming (1998) $145 <-> Geometric Design Guide for Canadian Roads(1999) $715 <-> Ontario Provincial Standards Vol 1 -3 2004 (Capital Works) $505 Total 2290.2220.0000 Subscriptions& Publications $1,980 2290.2340.0000 Seminars& Education <-> Ontario Municipal Management Institute-Supervisor, Eng. & Capital Works $500 <-> Municipal Engineers Association-Sewer Inspection $850 <-> Arborist Certification Program $350 <-> Business related seminars and workshops $1,500 <-> Advanced Corel Training-Coord. Env.Awareness $1,000 <-> Topical Seminar/Course(Admin 1) • $300 <-> C.S.Anderson Road School-Constr. Coord/Inspector $900 <-> Ontario Traffic Conference $200 <-> Municipal Engineers Association-Sewer Design $850 162 I City of Pickering 1 2005 Background Information 2290 Mun. Prop. Eng. &Admin. Run Date:3/21/20058:26AM Report Name: Background Info.with Totals 2005 BUDGET 1 Total 2290.2340.0000 Seminars& Education $6,450 2290.2370.0000 Insurance Premium II . <-> Insurance Premium $1,527 Total 2290.2370.0000 Insurance Premium $1,527 2290.2371.0000 Insurance Direct Payment <-> Insurance Deductible $1,000 Total 2290.2371.0000 Insurance Direct Payment $1,000 2290.2392.0000 Consulting& Professional 0 <-> Consulting services for reports on stormwater,computer modeling $7,000 <-> Centralized Collision Reporting Program(shared services with Region of Durham) $3,000 <-> Preparation of Reference Plans for land conveyance purposes. $3,000 <-> AADT Traffic Count Program $3,000 <-> Funded from Continuing Studies Reserve-Surveyors, Roads Needs Projects $15,000 Total 2290.2392.0000 Consulting& Professional $31,000 2290.2394.0000 Recpt,Prom.&Sp.Ev.,Gen I <-> Durham Region Public Works Officials $150 <-> Utilities Coordination/Traffic Advisory Mtgs. $150 Total 2290.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $300 2290.2395.0000 Memberships <-> Association of Professional Engineers of Ontario, Division Head $225 <-> Association of Technicians&Technologists (5)Supervisor, Eng. &Capital Works, $1,080 I Constr. Coord/lnsp, Constr&Design Tech, Traffic Tech., Supervisor, Roads <-> Durham Public Works Association (2)Supervisor, Eng. &Capital Works, $260 Supervisor, Roads <-> Municipal Engineers Association (1)-Division Head $70 i <-> Institute of Traffic Engineers(2)-Traffic Coord,Traffic Techn. $460 <-> Ontario Association of Landscape Architects-Coordinator Parks& Landscape $350 Development 1 <-> Ontario Municipal Management Institute-Supervisor, Eng. &Capital Works $75 <-> Association of Road Supervisors(2) -Construction Inspector/Coordinator, $150 Supervisor, Roads I <-> Canadian Institute of Planners-Coordinator, Landscape and Parks Development $700 <-> Ontario Association of Landscape Architects-Superintendent of Operations $350 <-> Ontario Parks Association-Superintendent of Operations $100 I <-> Applic Fee for P.Eng Certification (1)Coord.Traffic Eng. $200 Total 2290.2395.0000 Memberships $4,020 2290.2396.0000 Photo,Mapping,Printing I <-> Film&developing, colour printing, oversize scanning $1,200 Total 2290.2396.0000 Photo,Mapping,Printing $1,200 2290.2457.0000 Vehicle-Repair&Maintenance <-> Repairs to Division's Utility Vehicles(4) $5,500 I Total 2290.2457.0000 Vehicle-Repair& Maintenance $5,500 2290.2478.0000 Misc.Equipment Repairs& Maintenance <-> Cameras, radar gun, gas detectors and Traffic Counting Classifier. Replacement of . $2,000 I rechargeable battery packs for the above equipment Total 2290.2478.0000 Misc.Equipment Repairs& Maintenance $2,000 2290.2678.0000 Misc Equipment Rentals 163 . I City of Pickering 2005 Background Information 2290 Mun. Prop. Eng. &Admin. Run Date:3/21/2005 o w 8.26 AM In IReport Name: Background Info.with Totals 2005 BUDGET 2290.5300.0000 Stationery&Office Supplies <-> General office supplies, includes plotter pens, bond roll paper, mylar stock, print $6,000 cartridges for colour printer and black printers,folders and tabs. Total 2290.5300.0000 Stationery&Office Supplies $6,000 2290.5302.0000 Forms <-> Various forms such as materials testing reports. $300 Total 2290.5302.0000 Forms $300 2290.5900.0000 Gas, Oil,Tires Etc. <-> Gas, Oil,Tires etc. $4,000 Total 2290.5900.0000 Gas, Oil,Tires Etc. $4,000 2290.5902.0000 Misc. Equip. (under$500) <-> Various sundry items such as spray paint,small tools. $300 Total 2290.5902.0000 Misc. Equip. (under$500) $300 Total . $1,316,945 Total Expenses $1,316,945 Revenue 1430.0000.0000 SALE OF SERVICES-PUB WK <-> Miscellaneous charges ($1,000) Total 1430.0000.0000 SALE OF SERVICES-PUB WK ($1,000) 1911.2290.0000 TRSF FRM CONT STUDIES RES <-> Surveyors, Roads Needs Projects ($15,000) Total 1911.2290.0000 TRSF FRM CONT STUDIES RES ($15,000) Total . ($16,000) Total Revenues ($16,000) Net Expenses $1,300,945 • • • • I . 1 I 164 I City of Pickering 2005 Current Budget I 2320 Roads Run Date:3122/2005 8:52 AM Report Name:Current Budget 2003 2004 2004 INCREASE_ ;' ' 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $1,293,518 $1,361,629 $1,332,132 $24,957 $1,357,089 1.87% I 1200 Overtime $169,405 $96,113 $80,000 $1.0,000 $90,000 12.50% 1400 Employer Contributions _ $261,145 $323,346 $362,770 $11,000 $373,770 3.03% 1900 Uniforms $14,469 $14,591 $15,000 $1,000 : $16,000 6.67% 2110 Travel $1,815 $1,707 $500 $1,500 $2,000 300.00% 2131 Cellular Phones&Pagers $3,429 $2,794 $5,515 ($1,000) $4,515 -18.13% 2140 Telephones $6,398 $7,465 $7,119 ($2,603) $4,516 -36.56% I 2220 Subscription&Publications $0 $1,7 $0 $1,595 $500 $0 $500 0.00% 2340 Seminars&Education 17 95 $4,960 $0', $4,960 0.00% 2370 Insurance Premium $83,471 $40,452 $42,400 $5,683 $48,083 13.40% 2371 Ins.Deductible $27,170 $7,660 $20,000 ($5,000) $15,000 -25.00% 2392 Consulting&Professional $0 $6,500 $7,500 ($4,500) $3,000 -60.00% 2394 Recpt,Prom&Sp Events $1,422 $899 $500 $500 $1,000 100.00% 2395 Memberships $1,812 $2,009 $2,035 $75 $2,110 3.69% 2396 Photo,Mapping,Printing $293 $52 $300 $2,200 $2,500 733.33% 2407 Roads Repair&Mtce $1,285,826 $0 $0 $0 $0 0.00% 2408 Rpr&Mnt-Winter Control $0 $515,422 $380,000 $0 $380,000 0.00% I 2408 Rpr&Mnt Contract Services $0 $156,982 $211,235 $60,765 $272,000 28.77% 2408 Rpr&Mnt-Maint Materials $0 $477,998 $392,030 $20,570 $412,600 5.25% 2409 Highway Aids-Repair Maint. $128,128 $138,345 $132,715 $285 $133,000 0.21% I 2435 Build Repairs&Mtce $129,849 $130,119 $129,000 $0 $129,000 0.00% 2457 Veh-Repairs&Maintenance $151,915 $183,212 $150,000 $0^ $150,000 0.00% 2478 Misc Equip Repairs $78,386 $80,871 $87,650 $450 $88,100 0.51% 2678 Rental Misc Equip $611 $66,145 $70,000 $0 $70,000 0.00% I5300 Stationery&Office Supplies $739 $1,147 $1,000 $500 $1,500 50.00% 5640 Small Tools $2,485 $1,608 $2,000 $0 $2,000 0.00% 5900 Gas,Oil Tires $153,048 $156,714 $155,000 $0 $155,000 0.00% I 5902 Misc Equip&Tools(under$500) $2,706 $1,844, $2,060 ($60) $2,000 -2.91% Total EXPENDITURES $3,799,7571 $3,777,2171 $3,593,9211 $126,3221 $3,720,243 3.51% REVENUES I 9991 Misc.Roads Cap.Constr. $0 $0 $0 $0 $0 0.00% 9990 Other Revenue ($23,356)1 ($35,889) ($40,000) $0 ($40,000) 0.00% Total REVENUES ($23,356)1 ($35,889) ($40,000) $01 ($40,000)1 0.00% I I 1 INet $3,776,4011 $3,741,328 $3,553,921 $126,322 $3,680,243 3.55% I I I I 165 1 City of Pickering ill 2005 Background Information 2320 Roads Report Name,Background Inf 0o�with Totals 2005 BUDGET Expenses 2320.1100.0000 Salaries&Wages <-> Base Salaries and Wages • $1,357,089 Total 2320.1100.0000 Salaries&Wages $1,357,089 2320.1200.0000 Overtime <-> Winter Control $65,000 <-> Special Events $4,000 <-> Emergency Call-in $8,000 <-> . Contract Supervision& Misc. Overtime $8,000 <-> Streetlight Inspection $5,000 Total 2320.1200.0000 Overtime $90,000 2320.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $373,770 benefits such as dental and optical. Total 2320.1400.0000 Employer Contributions $373,770 2320.1900.0000 Uniforms <-> As per the Collective Agreement(Term safety shirts/identifier, rain gear. Vests, $16,000 boots, ear protection, safety glasses, hard hat liners, small safety kits) Iii Total 2320.1900.0000 Uniforms $16,000 III 2320.2110.0000 Travel <-> Provision for mileage charges and meal allowances as per collective agreement $2,000 Total 2320.2110.0000 Travel $2,000 2320.2131.0000 Cellular Phones <-> Cellular Phone Charges $4,000 <-> Pager Charges $515 Total 2320.2131.0000 Cellular Phones $4,515 2320.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,516 telephone system lease costs. Total 2320.2140.0000 Telephones $4,516 2320.2220.0000 Subscriptions&Publications <-> Allowance for standards, regulations and legislation, reference materials $500 1 Total 2320.2220.0000 Subscriptions& Publications $500 2320.2340.0000 Seminars& Education <-> Job related seminars $1,360 <-> Heavy Equipment training $3,000 <-> Defensive Driving Course-10 staff $600 Total 2320.2340.0000 Seminars& Education $4,960 2320.2370.0000 Insurance Premium <-> Insurance Premium $48,083 Total 2320.2370.0000 Insurance Premium $48,083 2320.2371.0000 Self Insurance <-> Insurance Deductible $15,000 Total 2320.2371.0000 Self Insurance $15,000 2320.2392.0000 Consulting& Professional <-> Bridge and Structure Needs Analysis(next complete update 2006) . $3,000 16f• I I City of Pickering 1 2005 Background Information I 2320 Roads Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET ITotal 2320.2392.0000 Consulting& Professional $3,000 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen <-> Recpt, Promotion $1,000 Total 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen $1,000 2320.2395.0000 Memberships 1 <-> Ontario Assoc. of Certified Engineering Technicians and Technologists(2) $360 Coordinator, Infrastructure Contracts/Inspector, Municipal Infrastructure <-> Ontario Good Roads Association (City Membership) $1,750 Total 2320.2395.0000 Memberships $2,110 I2320.2396.0000 Photo,Mapping,Printing <-> Film and developing (Road Hazards, Pre-Construction pictures) $500 <-> Conversion of Storm Sewer Inspection VHS tapes to DVD $2,000 Total 2320.2396.0000 Photo,Mapping,Printing $2,500 2320.2408.0001 Rpr& Mnt-Winter Control <-> Winter Sand $30,000 <-> Winter Salt $350,000 Total 2320.2408.0001 Rpr&Mnt-Winter Control $380,000 2320.2408.0002 Rpr&Mnt-Contract Sery I <-> Liquid Calcium Contract and Flake Calcium purchase(dust control) $90,000 <-> Curb Cutting Contract(primarily offset by revenue) $12,000 <-> Catchbasin Cleaning Contract $15,000 I <-> Storm Septor Manhole Cleaning Contract $5,000 <-> Storm Sewer Repairs $70,000 <-> Sewer Flushing and Inspection Program $30,000 <-> Rural Road Tree Pruning Program $50,000 Total 2320.2408.0002 Rpr&Mnt-Contract Sery $272,000 2320.2408.0003 Rpr& Mnt-Maint Materials <-> Granular A/Limestone $200,000 1 <-> Asphalt incl.Asphalt Patching Program $93,000 <-> Topsoil and Sod $8,400 <-> Culverts $22,000 I <-> Easement Charges $6,200 <-> Catchbasin and Manhole Repair Materials $28,000 <-> Neighbourhood Issues(incl. illegal dumping) $15,000 11 <-> Miscellaneous Items $5,000 <-> Sidewalk and curb maintenance materials $35,000 Total 2320.2408.0003 Rpr&Mnt-Maint Materials $412,600 i 2320.2409.0000 Highway Aids-Repair& Maintenance <-> CN/CP Railroad Signal Charges-increase due to new gate installation at Rosebank $33,000 Rd. &Townline Rd. <-> Traffic Signals, Flashing Signals,Pedestrian Crossovers, IPS $25,000 I <-> Misc. signs incl. hardware&posts $40,000 <-> Line Painting and Street Print Contract and purchased materials $35,000 Total 2320.2409.0000 Highway Aids-Repair& Maintenance $133,000 I 2320.2435.0000 Building Repairs& Maintenance <-> Share of Overhead for Municipal Garage ( Includes Cross Charge) $129,000 Total 2320.2435.0000 Building Repairs&Maintenance. $129,000 I 167 I City of Pickering 2005 Background Information 2320 Roads Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET 2320.2457.0000 Vehicle-Repair& Maintenance <-> Repair and maintenance of(20) Roads Section Licensed vehicles $140,000 <-> Retrofit dump truck with computerized salt metering-cab unit $10,000 Total 2320.2457.0000 Vehicle-Repair& Maintenance $150,000 2320.2476.0000 Off Mach/Eqpt-Rprs& Maintenance <-> Repairs to misc. office equipment $100 Total 2320.2476.0000 Off Mach/Eqpt-Rprs&Maintenance $100 2320.2478.0000 Misc.Equipment Repairs& Maintenance <-> Repair and maintenance of equipment $88,000 Total 2320.2478.0000 Misc.Equipment Repairs& Maintenance $88,000 2320.2678.0000 Misc Equipment Rentals <-> Large& Small Equipment Rentals(West Nile, ditching&culvert renovations) $70,000 Total 2320.2678.0000 Misc Equipment Rentals $70,000 2320.5300.0000 Stationery&Office Supplies <-> General office supplies $1,500 Total 2320.5300.0000 Stationery&Office Supplies $1,500 2320.5640.0000 Small Tools <-> Rakes, shovels, hammers,drill bits etc.for road maintenance activities. Includes $2,000 provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools $2,000 2320.5900.0000 Gas, Oil,Tires Etc. <-> Operation of Road Division Vehicles and Equipment(diesel and gasoline) $155,000 Total 2320.5900.0000 Gas, Oil, Tires Etc. $155,000 2320.5902.0000 Misc. Equip. (under$500) <-> Sundry consumable items such as tape measures, survey stakes, spray paint, $2,000 cameras, batteries Total 2320.5902.0000 Misc. Equip. (under$500) $2,000 Total . $3,720,243 Total Expenses $3,720,243 Revenue 2320.9990.0000 Other Revenue <-> Revenue from Curb Cuts and Driveway Entrances ($40,000) Total 2320.9990.0000 Other Revenue ($40,000) • Total . ($40,000) Total Revenues ($40,000) Net Expenses $3,680,243 I I 168 I I City of Pickering il 2005 Current Budget Run Date:3122/2005 8:52 AM 2132 Property Maintenance Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES J 1100 Salaries&Wages $143,389 $147,961 $147,867 $6,592 $154,459 4.46% I1200 Overtime $14,421 $9,016 $12,000 $0 - $12,000 0.00% 1400 Employer Contributions $30,515 $37,541 $42,471 $1,799 $44,270 4.24% 1900 Uniforms 1 $931 $134 $1,500 $0 $1,500 0.00% 2131 Cellular Phones&Pagers _ $511 $462 $500 ($200) $300 -40.00% 2340 Seminars&Education $0 $0 $200 $0 $200 0.00% 2370 Insurance Premium $0 $70 . $0 $692 $692 0.00% I 2399 Outside Agency Sery $0 $0 $80,000 $0 $80,000 0.00% 2437 Tree Maintenance $50,430 $58,645 $50,000 $0 $50,000 0.00% 2438 Lighting&Repair Maint. $0 $7,456 $27,000 $0 $27,000 0.00% I 2457 Veh-Repairs&Maintenance $15,349 $6,814 $6,000 $1,000 : $7,,000 16.67% 2478 Misc Equip Repairs $2,693 $11,717 $7,000 $1,000 $8,000 14.29% 2482 Grounds Upkeep $2,427 $1,336 $5,000 $0 $5,000 0.00% 2678 Rental Misc Equip $0 $8,223 $23,000 ($13,000) $10,000 -56.52% 1 5900 Gas,Oil Tires $8,207 $8,713 $12,000 $0 $12,000 0.00% 5902 Misc Equip&Tools(under$500) $0 $245 $500 $0 $500 0.00% Total EXPENDITURES 1 $268,8741 $298,3331 $415,038 ($2,117) $412,921 -0.51% 1 REVENUES 1592 Donations $0 $0 ($80,000) $0 ($80,000) 0.00% 9990 Other Revenue ($13,540) ($2,452) ($5,000) $5,000 $0- -100.00% Total REVENUES 1 ($13,540)1 ($2,452)1 ($85,000)1 $5,000 ($80,000) -5.88% 1 Net $255,334 $295,881 $330,038 $2,8831 $332,921 1 0.87% I I I I I I • I 1 169 I City of Pickering 2005 i Background Information 2132 Property Maintenance Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 • BUDGET Expenses 2132.1100.0000 Salaries&Wages <-> Base Salaries and Wages $152,859 <-> Standby Pay $1,600 Total 2132.1100.0000 Salaries&Wages $154,459 2132.1200.0000 Overtime <-> Winter Control $7,000 <-> Emergency Call-in $1,000 <-> City Events • $4,000 Total 2132.1200.0000 Overtime $12,000 2132.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $44,270 benefits such as dental and optical. Total 2132.1400.0000 Employer Contributions $44,270 2132.1900.0000 Uniforms <-> As per the Collective Agreement $1,500 Total 2132.1900.0000 Uniforms $1,500 2132.2131.0000 Cellular Phones <-> Cellular Phone Charges $300 • Total 2132.2131.0000 Cellular Phones $300 2132.2340.0000 Seminars& Education <-> Cover workshops, seminars&safety education $200 Total 2132.2340.0000 Seminars& Education $200 2132.2370.0000 Insurance Premium <-> Insurance Premium $692 Total 2132.2370.0000 Insurance Premium $692 2132.2399.0000 Outside Agency Services <-> Pontoon Boat Service on Frenchman's Bay-as per resolution#116/03. Operation $80,000 dependant on securing external funding. Total 2132.2399.0000 Outside Agency Services $80,000 2132.2437.0000 Tree Maintenance <-> For pruning and removal of dead and dangerous trees—(Block Pruning). $50,000 Total 2132.2437.0000 Tree Maintenance $50,000 2132.2438.0000 Lighting Repair& Maint. <-> To cover maintenance, repairs and replacement of walkway morality lighting. $27,000 Total 2132.2438.0000 Lighting Repair& Maint. $27,000 2132.2457.0000 Vehicle-Repair&Maintenance <-> Repairs and maintenance of vehicles $7,000 Total 2132.2457.0000 Vehicle-Repair& Maintenance $7,000 2132.2478.0000 Misc.Equipment Repairs& Maintenance <-> Repair and maintenance of equipment $8,000 I Total 2132.2478.0000 Misc.Equipment Repairs& Maintenance $8,000 2132.2482.0000 Grounds Upkeep <-> Maintenance costs of sidewalk, boulevard, and walkway, Misc. repair(sod,fence) $5,000 Total 2132.2482.0000 Grounds Upkeep $5,000 2132.2678.0000 Misc Equipment Rentals • 170 1 City of Pickering 2005 Background Information 2132 Property Maintenance Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET • <-> Rental of equipment and vehicles for additional seasonal rentals. $23,000 <Reduced by TJQ> ($13,000) Total 2132.2678.0000 Misc Equipment Rentals $10,000 2132.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil,Tires etc. $12,000 Total 2132.5900.0000 Gas, Oil,Tires Etc. $12,000 2132.5902.0000 Misc. Equip. (under$500) <-> First Aid and Safety supplies(replacement), Small hand tools(replacement) $500 Total 2132.5902.0000 Misc. Equip. (under$500) $500 Total . $412,921 Total Expenses $412,921 Revenue 1592.2132.0000 Misc-Donations LED Sian <-> Funding for Pontoon Boat Service on Frenchman's Bay as per resolution#116/03 ($80,000) Total 1592.2132.0000 Misc-Donations LED Sign ($80,000) Total . ($80,000) Total Revenues S - ($80,000) Net Expenses $332,921 I I I 171 I City of Pickering 2005 Current Budget 2230 Crossing Guards Run Date:322/20058:52 AM g uar Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 2399 Outside Agency Sery $283,659 $283,028 $291,000 $5,400 ;_$296,400 1.86% Total EXPENDITURES $283,6591 $283,0281 $291,000 $5,400 m $296,400 1.86% Net $283,659 $283,028 $291,000 $5,400 $296,400 1.86% • I I I I I I I I I I I I 172 City of Pickering 2005 Background Information 2230 Crossing Guards Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 • BUDGET Expenses 2230.2399.0000 Outside Agency Services <-> Contract with Adecco employment agency. Based on 2005 contract pfices.(36 $291,000 locations). <-> Contingency for additional crossing location (6 months) $5,400 . Total 2230.2399.0000 Outside Agency Services $296,400 Total . $296,400 Total Expenses $296,400 I Revenue Total Revenues I Net Expenses $296,400 • • • I I I I 1 1 I 1 173 1 City of Pickering 2005 1 Current Budget Run Date:312212005 8:52 AM 2325 Street Lights Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 2478 Misc Equip Repairs $140,815 $129,416 $136,800 ($15,800) �:,*$121;000 -11.55% I5530 Utilities-Hydro $443,797 $489,201 $408,000 $92,400$500,400 22.65% Total EXPENDITURES 1 $584,6121 $618,616 $544,800 $76,6001 :,=$621;400 14.06% Net $584,612 $618,616 $544,800 $76,600 $621,400, 14.06% • 1 I . I I I I I I 174 I City of Pickering 2005 Background Information 2325 Street Lights Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2325.2478.0000 Misc.Equipment Repairs&Maintenance <-> Monthly repairs on existing streetlights by Veridian, including labour,vehicle, $116,000 material costs for replacements and U/G cable repairs. (T6-2003) <-> Veridian connections pole replacement program that affects existing streetlights. $5,000 ■ Misc. locations(TBA by Veridian) !■ Total 2325.2478.0000 Misc.Equipment Repairs& Maintenance $121,000 2325.5530.0000 Utilities-Hydro <-> Monthly bill for streetlight energy charges $500,400 I ',, Total 2325.5530.0000 Utilities-Hydro $500,400 Total . $621,400 Total Expenses $621,400 I Revenue Total Revenues Net Expenses $621,400 1 1 • I 1 1 I I 175 7 I City of Pickering 2005 Current Budget Run Date:3/22/2005 8:52 AM 2430 Environmental Services Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 2210 Advertising $14,711 $12,221 $76,500 ($50,500) ' $26,000. -66.01% I 2393 Recycling Collection $79,150 $0 '$26,000 ($26,000) $0 -100.00% 2397 Compost Collection $342,981 $152,205 $272,100 ($272,100) $0 -100.00% 2398 Garbage Collection $1,198,616 $696,308 $1,181,025 ($1,181,025) $0 -100.00% ITotal EXPENDITURES $1,635,4581 $860,7341 $1,555,6251 ($1,529,625) $26,000 -98.33% REVENUES 99 0 Misc Income ($9,229) ($889,153) $0 $0 $0 0.00% Total REVENUES ($9,229)1 ($889,153)1 $01 $0 - $01 0.00% Net $1,626,229 ($28,419)1 $1,555,625 ($1,529,625) $26,0001 -98.33% 1 I I I I I I I I 176 I City of Pickering 2005 , Background Information 2430 Environmental Services Run Date:3/21/20058:26AM I Report Name: Background Info.with Totals 2005. BUDGET I Expenses 2430.2210.0000 Advertising 1 <-> New Initiatives/Promotional Activity $9,500 <-> Anti-Litter Campaign $5,000 <-> Salt Management Program $4,000 <-> Social Marketing Pesticide Control $7,500 Total 2430.2210.0000 Advertising $26,000 Total . $26,000 I Total Expenses $26,000 Revenue I Total Revenues Net Expenses $26,000 I • • I I I I 1 I I 177 I City of Pickering I 2005 Current Budget I Run Date:3/22/2005 8:52 AM 2718 Parks Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $1,015,854 $1,043,396 $1,039,381 $59,970` $1,099,351 5.77% I1200 Overtime $48,144 $39,134 $30,000 $1,000 = _ $31,000 3.33% 1400 Employer Contributions $184,439 $195,994 $234,054 ($34) $234,020 -0.01% 1900 Uniforms ' $12,699_ $14,462 $15,000 $0 $15,000 0.00% I 2110 Travel $7 _ $116 $0 $200 $200 0.00% 2131 Cellular Phones&Pagers $3,468 $3,562 $4,000 $0 $4,000 0.00% 2140 Telephones $2,667 $3,005 $4,147 ($1,900) . < $2,247 -45.82% I 2340 Seminars&Education $558 $1,115 $1,500 $500. $2,000 33.33% 2370 Insurance Premium $32,933 $39,005 $37,898 $7,047 $44,945 18.59% 2371 Ins.Deductible $4,759 $9,393 $4,000 $6,000 $10,000 150.00% 2395 Memberships $1,380 $550 $850 ($70) $780 -8.24% I 2396 Photo,Mapping,Printing $104 $95 $200 $0 $200 0.00% 2429 Parks Repairs&Maintenance $39,739 $55,670 $50,000 $0 $50,000 0.00% 2435 Build Repairs&Mtce $51,094 $44,556 $50,000 $0 $50,000 0.00% I 2457 Veh-Repairs&Maintenance $63,379 $73,339 $45,000 $20,000 $65,000 44.44% 2478 Misc Equip Repairs $52,607 $71,553 $50,000 $10,000 $60,000 20.00% 2482 Grounds Upkeep $150,009 $198,896 $219,500 $10,000 $229,500 4.56% I 2648 Building Rentals $3,445 $0 $51,295 $351 $0 $35 0.00% 2678 Rental Misc Equip $29,142 ,295 $50,000 $4,000 $54,000 8.00% 5300 Stationery&Office Supplies $1,103 $995 $1,000 $500 $1,500 50.00% I 5510 Utilities-Water $21,700 $9,966 $20,400 $0 $20,400 0.00% 5530 Utilities Hydro $63,043 $68,222 $50,000 $22,315 $72,315 44.63% 5900 Gas,Oil Tires $66,708 $82,700 $70,000 $5,000 $75,000 7.14% 5901 Fertilizer,Grass Etc. $11,313 $25,514 $30,000 $0 $30,000 0.00% I5902 Misc Equip&Tools(under$500) $12,216 $8,412 $8,000 $0 $8,000 0.00% 8960 Taxes Tenant $194,395 $157,8551 $213,910 ($36,105) $177,805 -16.88% Total EXPENDITURES $2,066,9031 $2,198,7981 $2,228,8761 $108,4221 $2,337,2981 4.86% I REVENUES 9930 Rentals ($2,414) ($10,540) ($31,600) $25,000 ($6,600) -79.11% 9990 Other Revenue ($34,034) ($29,593) $01 ($30,000) ($30,000) 0.00% ITotal REVENUES 1 ($36,447) ($40,134) ($31,600) ($5,000) ($36,600) 15.82% et $2,030,456 $2,158,664 $2,197,276 $103,4221 $2,300,698 4.71% I I I 1 II 178 . i City of Pickering 2005 , Background Information 2718 Parks Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 • • BUDGET Expenses 2718.1100.0000 Salaries&Wages <-> Base Salaries and Wages $1,053,851 <-> 1 Additional Term Labourer for 8 months-for Regional Road Boulevard $29,135 Maintenance Contract(1400 hours @ $20.81) Partially recovered from the Region. <-> 1 Additional Student Labourer for 4 months-for Regional Road Boulevard $9,365 Maintenance Contract(680 hours @$13.77) Partially recovered from the Region. <-> Standby Pay $7,000 <-> New Positions (2)Full Time Maintenance Workers-July 1,2005-Start Date $47,135 <Deleted by TJQ> ($47,135) Total 2718.1100.0000 Salaries&Wages $1,099,351 2718.1200.0000 Overtime <-> Winter Control $18,000 <-> Special Events $10,000 <-> Emergency Call-in $1,500 <-> Park Lighting Inspection $1,500 Total 2718.1200.0000 Overtime $31,000 2718.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $234,020 benefits such as dental and optical. - Total 2718.1400.0000 Employer Contributions $234,020 2718.1900.0000 Uniforms <-> As per the Collective Agreement (Student Safety shirts/identifier, rain gear.Vests- $15,000 boots, ear protection, safety glasses, hard hat liners, small safety kits-changing need& additional accountability Total 2718.1900.0000 Uniforms $15,000 2718.2110.0000 Travel <-> $200 Total 2718.2110.0000 Travel $200 2718.2131.0000 Cellular Phones <-> Cellular Phone Charges $4,000 Total 2718.2131.0000 Cellular Phones $4,000 • 2718.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $2,247 telephone system lease costs. Total 2718.2140.0000 Telephones $2,247 2718.2340.0000 Seminars& Education <-> Cost of attendance for seminars, correspondence education and specialized $2,000 training/certification. Equipment training&safety seminars. Defensive driving courses Health &Safety) Total 2718.2340.0000 Seminars& Education $2,000 2718.2370.0000 Insurance Premium <-> Insurance Premium $44,945 Total 2718.2370.0000 Insurance Premium $44,945 2718.2371.0000 Self Insurance <-> Insurance Deductible $10,000 Total 2718.2371.0000 Self Insurance $10,000 179 I I City of Pickering 1 2005 Background Information I 2718 Parks Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 • BUDGET I2718.2395.0000 Memberships <-> International Society of Arboculture $110 <-> Ontario Parks Association $320 <-> Ontario Turfgrass Association $100 <-> Organic Landscape Alliance $250 I Total 2718.2395.0000 Memberships $780 2718.2396.0000 Photo,Mapping,Printing <-> Film for taking photos for insurance claims $200 I Total 2718.2396.0000 Photo,Mapping,Printing $200 2718.2429.0000 Parks Repairs& Maintenan <-> To cover maintenance, repairs and replacement of outdoor electrical and lighting $50,000 (parks,walkways etc.) I Total 2718.2429.0000 Parks Repairs& Maintenan $50,000 2718.2435.0000 Building Repairs&Maintenance <-> Caretaking supplies $1,000 I <-> Misc. Building supplies $6,000 <-> Contracted repairs $2,000 <-> Contracted Snow Removal $3,000 I <-> Share of Overhead for Municipal Garage( Includes Cross Charge) $38,000 Total 2718.2435.0000 Building Repairs& Maintenance $50,000 2718.2457.0000 Vehicle-Repair& Maintenance I <-> Repair& Maint of -Parks Section Licensed Vehicles $65,000 Total 2718.2457.0000 Vehicle-Repair&Maintenance $65,000 2718.2478.0000 Misc.Equipment Repairs& Maintenance <-> Repairs to large and small equipment(off road) $60,000 ITotal 2718.2478.0000 Misc.Equipment Repairs& Maintenance $60,000 2718.2482.0000 Grounds Upkeep <-> Ball Diamonds(infield material&mound clay) $20,000 I <-> Fencing (backstop repairs) $20,000 <-> Topsoil and Sod (including top dressing sports fields) $25,000 <-> Lumber(picnic tables, park benches, bleachers) $15,000 I <-> Snow Removal (contracted out) $50,000 . <-> Flowers $15,000 <-> Shrubs and.Trees (renovate existing beds) $5,000 I <-> Misc. Supplies $1,500 <-> Weed Spraying (contracted out) $5,000 <-> Concrete/Interlock Brick Repairs $10,000 I <-> Wells-supply of bottled water, system maintenance and rental of chlorinators for $2,000 rental properties <-> Signs $4,000 <-> Play Unit Maintenance(repairs due to vandalism increasing) $20,000 I <-> Aggregates (pathway repairs) $10,000 <-> Plumbing maintenance $7,000 <-> Paint $5,000 I <-> Goose Control $15,000 Total 2718.2482.0000 Grounds Upkeep $229,500 2718.2648.0000 Rec. Building Rentals II 180 • I City of Pickering 2005 Background Information 2718 Parks Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET <-> Brougham Park $35 Total 2718.2648.0000 Rec. Building Rentals $35 . 2718.2678.0000 Misc Equipment Rentals t <-> Portable Washrooms $15,000 <-> Vehicles for trim crews, blvd maint, horticulture, inspections $27,000 <-> Power tools and equipment(generators,augers) $2,000 <-> Equipment for winter control $10,000 Total 2718.2678.0000 Misc Equipment Rentals $54,000 2718.5300.0000 Stationery&Office Suppl <-> General office supplies $1,500 Total 2718.5300.0000 Stationery&Office Suppl $1,500 2718.5510.0000 Utilities-Water <-> Spray pad, irrigation of sports fields $20,400 Total 2718.5510.0000 Utilities-Water $20,400 2718.5530.0000 Utilities-Hydro <-> Walkway and park lighting (increase in light consumption at Kinsmen-others aging $72,315 infrastructure) Total 2718.5530.0000 Utilities-Hydro $72,315 2718.5900.0000 Gas, Oil,Tires Etc. <-> Gas, Oil,Tires etc. $75,000 Total 2718.5900.0000 Gas, Oil,Tires Etc. $75,000 2718.5901.0000 Fertilizer,Grass Seed,Weed <-> Fertilizer $15,000 <-> Seed $1,500 <-> Miscellaneous (Grub control,etc.) $13,500 Total 2718.5901.0000 Fertilizer,Grass Seed,Weed $30,000 2718.5902.0000 Misc. Equip. (under$500) <-> Roller brushes, blades for chipper,flail mower and ball diamond drag, sundry items, $8,000 cameras. Tree maintenance equipment(small hand tools). First Aid supplies,45 gallons drums,wheelbarrows, locks for gated watercovers etc. Total 2718.5902.0000 Misc. Equip. (under$500) $8,000 2718.8960.0000 Taxes-Tenant <-> Conservation Authority $5,525 <-> Frenchmans Bay Ratepayers $4,550 <-> Ontario Power Generation $127,000 <-> Rosebank Reservoir $40,730 Total 2718.8960.0000 Taxes-Tenant $177,805 Total . $2,337,298 Total Expenses $2,337,298 Revenue I 2718.9930.0000 Rentals- User Fees <-> 6 Tournaments @ $500 each. Fee applies to following parks-Kinsmen, Dunmoore, ($3,000) Rick Hull,Amberlea, Forestbrook, Major Oaks, Centennial <-> User Fees-Hydro Costs Tennis Courts-$200 per court per season. Fee applies to ($3,600) following courts-Sandy Beach, Dunmoore, Rosebank,Amberlea, Glendale, Maple Ridge 18.1 I I City of Pickering 2005 Background Information 2718 Parks Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Total 2718.9930.0000 Rentals-User Fees ($6,600) 2718.9990.0000 PARKS-Misc Revenue <-> Region of Durham Boulevard Maintenance ($30,000) Total 2718.9990.0000 PARKS-Misc Revenue ($30,000) Total . ($36,600) Total Revenues ($36,600) Net Expenses $2,300,698 • • • I I I I 1 1 I I I I I 182 I City of Pickering 2005 Current Budget : 2315 Operations Centre-Municipal Garage Run Dale 3/22/2005 8:52 AM Report Name:CurtentBudget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $345,739 $330,399 $427,320 ($36,286) $391,034 -8.49% II1200 Overtime $13,404 $8,323 $15,000 $0 $15,000 0.00% 1400 Employer Contributions $64,494 $71,134 $114,337 ($12,705) $101,632 -11.11% 1900 Uniforms $11,673 $10,933 $8,000 $0 $8,000 0.00% I 2110 Travel $311 $89 $200 $0 $200 0.00% 2122 Freight,Express&Cartage $332 $585 $400 $200 $600 50.00% 2131 Cellular Phones&Pagers $974 $1,141 $1,500 ($500) s'` $1,000 -33.33% 2140 Telephones $5,127 $4,728 $18,787 ($14,472) $4,315 -77.03% 2220 Subscription&Publications $530 $108 $100 $100 $200 100.00% 2340 Seminars&Education $303 $478 $2,000 $0 $2,000 0.00% I 2370 Insurance Premium $8,965 $12,393 $12,723 $139 $12,862 1.09% 2392 Consulting&Professional $8,835 $5,921 $9,600 $0 $9,600 0.00% 2395 Memberships $613_ $700 $970 $0 $970 0.00% II 2435 Build Repairs&Mtce $125,878 $99,433 $89,800 $0 $89,800 0.00% 2457 Veh-Repairs&Maintenance $6,731 $5,414 $6,000 $0 $6,000 0.00% 2478 Misc Equip Repairs $12,037 $7,448 $6,000 $0 $6,000 0.00% 2678 Rental Misc Equip $0 $0 $200 $0 $200 0.00% I 5300 Stationery&Office Supplies $2,196 $1,192 $1,000 $1,000 $2,000 100.00% 5302 Forms $1,671 $2,624 $4,000 $0 $4,000 0.00% 5520 Utilities-Gas $17,830 $8,307 $23,500 $0 $23,500 0.00% I 5530 Utilities-Hydro $48,932 $69,006 $60,000 $13,150 $73,150 21.92% , 5540 Utilities-Oil $442 $1,683 $1,000 $1,000 $2,000 100.00% 5900 Gas,Oil Tires $7,070 $10,896 $5,000 $5,000 $10,000 100.00% I 5902 Misc Equip&Tools(under$500) $5,489 $7,254 $2,500 $1,500 $4,000 60.00% 5903 Shop Supplies $26,1691 $21,305 $15,000 $0 $15,000 0.00% Total EXPENDITURES 1 $715,7421 $681,4921 $824,937 ($41,874)1 $783,063! -5.08% REVENUES I I 9000 Misc.Revenue ($30) ($570) ($1,000) $0 ($1,000) 0.00% 9916 Vending Machines ($283) ($380) ($600) $0 ($600) 0.00% 9990 Other Revenue ($84,595) ($87,056) ($134,780) $50,185 ($84,595) -37.23% I 9954 Netted Revenue ($363,043) ($351,637) ($406,100) $0 ($406,100) 0.00% Total REVENUES ($447,951)1 ($439,644)1 ($542,480)1 $50,1851 ($492,295)1 -9.25%. Net $267,791 $241,848 $282,4571 $8,3111 $290,7681 2.94% I I I I 183 1 City of Pickering 2005 Background Information 2315 Operations Centre-Municipal Garage Run Date:3/21/20058:26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2315.1100.0000 Salaries&Wages <-> Base Salaries and Wages $389,234 <-> Standby Pay $1,800 Total 2315.1100.0000 Salaries&Wages $391,034 2315.1200.0000 Overtime <-> To service emergency repairs and be available for winter call in $15,000 Total 2315.1200.0000 Overtime $15,000 2315.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $101,632 benefits such as dental and optical. Total 2315.1400.0000 Employer Contributions $101,632 2315.1900.0000 Uniforms <-> As per the Collective Agreement $8,000 Total 2315.1900.0000 Uniforms $8,000 2315.2110.0000 Travel <-> For mileage payments when City Vehicle is not available $200 Total 2315.2110.0000 Travel $200 I 2315.2122.0000 Freight,Express&Cartage <-> To pay for shipment of Auto repair parts $600 Total 2315.2122.0000 Freight,Express&Cartage $600 2315.2131.0000 Cellular Phones ' <-> Cellular Phone Charges $1,000 Total 2315.2131.0000 Cellular Phones $1,000 2315.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $4,315 telephone system lease costs. • Total 2315.2140.0000 Telephones $4,315 2315.2220.0000 Subscriptions& Publications <-> Maintenance& Repair Manuals&CD ROM's $200 Total 2315.2220.0000 Subscriptions& Publications $200 2315.2340.0000 Seminars& Education <-> Courses and training programs for mechanics-(will itemize for final submission) $2,000 <-> Fleet Driver Trainer Course $2,500 <Reduced by TJQ> ($2,500) Total 2315.2340.0000 Seminars& Education $2,000 2315.2370.0000 Insurance Premium <-> Insurance Premium $12,862 Total 2315.2370.0000 Insurance Premium $12,862 2315.2392.0000 Consulting& Professional <-> Soil Contamination Monitoring $9,600 Total 2315.2392.0000 Consulting& Professional $9,600 2315.2395.0000 Memberships <-> Drive Clean Registration $250 <-> License Renewals(6 x$120) ' $720 Total 2315.2395.0000 Memberships . $970 1 134 I City of Pickering 1 2005 Background Information I 2315 Operations Centre-Municipal Garage Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 I BUDGET 2315.2435.0000 Building Repairs& Maintenance <-> Cleaning contract $16,000 I <-> In-house labour/security <-> Door maintenance contract $4,500 <-> Furnace maintenance $5,000 <-> Electrical maintenance $6,500 <-> Fuel pump maintenance $1,400 <-> Misc. building repairs $3,500 1111 <-> Plumbing repairs $4,500 <-> Health &Safety maintenance and test $4,400 <-> Disposal of waste water $5,300 <-> Disposal of waste oil $6,100 <-> Removal of garbage/recycling $7,500 <-> Rental of water coolers $2,700 <-> Disposal of Waste Anti-freeze $2,400 ITotal 2315.2435.0000 Building Repairs& Maintenance $89,800 2315.2457.0000 Vehicle-Repair& Maintenance <-> Repair&maintenance of service vehicles $6,000 Total 2315.2457.0000 Vehicle-Repair&Maintenance $6,000 2315.2478.0000 Misc.Equipment Repairs& Maintenance <-> To cover repairs and maintain hoists,jacks, scopes, etc. $6,000 Total 2315.2478.0000 Misc.Equipment Repairs&Maintenance $6,000 2315.2678.0000 Misc Equipment Rentals <-> For rental of tools or equipment for specific job $200 I . Total 2315.2678.0000 Misc Equipment Rentals $200 2315.5300.0000 Stationery&Office Supplies <-> General office supplies $2,000 I Total 2315.5300.0000 Stationery&Office Supplies $2,000 2315.5302.0000 Forms <-> To supply vehicles w/check books-MTO requirement $4,000 Total 2315.5302.0000 Forms $4,000 1 2315.5520.0000 Utilities-Gas <-> Municipal Garage usage $23,500 Total 2315.5520.0000 Utilities-Gas $23,500 I 2315.5530.0000 Utilities-Hydro <-> Municipal Garage usage $73,150 Total 2315.5530.0000 Utilities- Hydro $73,150 2315.5540.0000 Utilities-Oil <-> Municipal Garage usage $2,000 Total 2315.5540.0000 Utilities-Oil $2,000 I 2315.5900.0000 Gas, Oil,Tires Etc. . <-> Gas, Oil, Tires etc. $10,000 Total 2315.5900.0000 Gas, Oil, Tires Etc. $10,000 2315.5902.0000 Misc. Equip. (under$500) a< -> Inventory Maintenance $4,000 Total 2315.5902.0000 Misc. Equip. (under$500) $4,000 I 1 .. �5 I City of Pickering 2005 Background Information 2315 Operations Centre-Municipal Garage Run Date:3/2 Info 58 T I Report Name: Background Info.with Totals 2005 BUDGET 2315.5903.0000 Shop Supplies <-> To purchase nuts, bolts,etc. -(Inventory increase to reduce replenish calls) $15,000 Total 2315.5903.0000 Shop Supplies $15,000 , Total . $783,063 Total Expenses $783,063 I Revenue 2315.9000.0000 Emission Tests Recovery <-> APTA-Service Charges.--Emission Testing& Repairs. ($1,000) Total 2315.9000.0000 Emission Tests Recovery ($1,000) 2315.9916.0000 Vendina Machines <-> Works Centre—vending machines ($600) Total 2315.9916.0000 Vending Machines ($600) 2315.9954.0000 Netted Revenue <-> Services Charges ($239,100) <-> Storage Charges ($167,000) Total 2315.9954.0000 Netted Revenue ($406,100) 2315.9990.0000 Other Revenue <-> APTA-Storage Charges ($84,595) Total 2315.9990.0000 Other Revenue ($84,595) Total . ($492,295) I Total Revenues ($492,295) Net Expenses $290,768 I 1. 1 1 1 1 1 186 I City of Pickering I 2005 Current Budget Run Date•3/2212005 8.52 AM 2124 Civic Complex Report Name.Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $49,891 $49,544 $49,203 ($177) $49,026 -0.36% 1200 Overtime $1,674 $628 $4,000 $0 $4,000 0.00% 1400 Employer Contributions $6,557 $6,808 $8,523 ($30) $8,493 -0.35% 1900 Uniforms $0 $473 $0 $0 $0 0.00% I 2370 Insurance Premium $8,756 $8,803 $9,166 $313 . $9,479 3.41% 2371 Ins.Deductible $0 $0 $1,000 $0 $1,000 0.00% 2399 Outside Agency Sery $0 $0 $10,000 $0 " $10,000 0.00% I 0.00% 2435 Build Repairs&Mtce $137,762 $112,928 $135,675 $0 $135,675 2478 Misc Equip Repairs • $45,856 $31,653 $51,827 ($5,827) $46,000 -11.24% 2678 Rental Misc Equip $108 $105 $250 $0 $250 0.00% I 5510 Utilities-Water $4,189 $5,751 $5,100 $255 $5,355 5.00% 5520 Utilities Gas $28,857 $29,995 $40,000 ($2,000) $38,000 -5.00% 5530 Utilities-Hydro $73,915 $101,301 $99,000 $8,380 "` $107,380 8.46% 5902 Misc Equip&Tools(under$500) $273 $601 $500, $0 $500 0.00% I Total EXPENDITURES 1 $357,8381 $348,5891 $414,2431 $9151 $415,1581 0.22% REVENUES 9916 Vending Machines ($6,005) ($349) ($5,900) $0' ($5,900) 0.00% III 9990 Other Revenue ($2,971) $0 ($2,000) $0 ($2,000) 0.00% Total REVENUES ($8,976)1 ($349) ($7,900) $01 ($7,900) 0.00% Net $348,862 $348,240 $406,343 $915 $407,258 0.23% I 1 I 1 I • I I • I I 187 I City of Pickering 2005 Background Information 2124 Civic Complex Run Date:3/21/2005 8.26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2124.1100.0000 Salaries&Wages <-> Base Salaries and Wages $49,026 Total 2124.1100.0000 Salaries&Wages $49,026 2124.1200.0000 Overtime <-> To meet service level/workload committments $4,000 Total 2124.1200.0000 Overtime $4,000 2124.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $8,493 benefits such as dental and optical. Total 2124.1400.0000 Employer Contributions $8,493 2124.2370.0000 Insurance Premium <-> Insurance Premium $9,479 Total 2124.2370.0000 Insurance Premium $9,479 2124.2371.0000 Self Insurance <-> Insurance Deductible $1,000 Total 2124.2371.0000 Self Insurance $1,000 2124.2399.0000 Outside Agency Services <-> Review and prepare specifications for Emergency Power Supply for entire $10,000 Administration Department Area including Customer Care Centre- Total 2124.2399.0000 Outside Agency Services $10,000 2124.2435.0000 Building Repairs& Mainte <-> Maintenance Contracts $50,000 <-> Security Contract $25,000 <-> Provision for building repairs&services $18,675 <-> Provision for furniture repairs $3,000 <-> Provision for supplies $10,000 <-> Misc. Costs (outside lighting, signage, snow removal,etc.)(50%) $3,500 I <-> Underground-power washing $2,000 <-> Locks, Re Keying etc. $2,000 <-> Provision for inspection and replacement of worn components(HVAC system) $20,000 <-> GE Lighting-Service Contract . $1,500 <-> Card Access System $3,000 <Reduced by TJQ> ($3,000) Total 2124.2435.0000 Building Repairs& Mainte $135,675 2124.2478.0000 Misc.Equipment Repairs& <-> Standby Generator(diesel generator) (50%)(increase due to new testing $3,000 <-> Centrifugal Chiller&Starters (50%) $5,500 <-> Honeywell (boilers) (50%) $3,000 <-> Otis Canada (elevator) (50%) $4,627 <-> Fire Alarm, Sprinkler System& Fire Extinguishers (50%) $4,200 <-> Misc. Provision for electrical, plumbing, mechanical&other supplies $20,000 <-> Overhead garage doors(Eastern Overhead Doors) $1,000 <-> Inspection of positioners and blades on 3 air handling fans, service& perform $2,000 vibration analysis <-> Sound System Service(Council Chamber) $500 188 ' I City of Pickering 1 2005 Background Information 111 2124 Civic Complex Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET I <-> Electrical Safety Authority(yearly inspection fee as per legislation under Electrical .$6,000 <-> Energy Management System-Service Contract $2,000 I <Reduced by TJQ> ($5,827) Total 2124.2478.0000 Misc.Equipment Repairs& $46,000 2124.2678.0000 Misc Equipment Rentals I <-> Rental of tools for specific jobs $250 Total 2124.2678.0000 Misc Equipment Rentals $250 2124.5510.0000 Utilities-Water I <-> Civic Complex usage $5,355 Total 2124.5510.0000 Utilities-Water $5,355 2124.5520.0000 Utilities-Gas <-> Civic Complex usage $38,000 I Total 2124.5520.0000 Utilities-Gas $38,000 2124.5530.0000 Utilities-Hydro <-> Civic Complex usage $107,380 ' Total 2124.5530.0000 Utilities-Hydro $107,380 2124.5902.0000 Misc. Equip. (under$500) <-> First Aid&Safety supplies $200 I <-> Small tools $300 Total 2124.5902.0000 Misc. Equip. (under$500) $500 Total . $415,158 iTotal Expenses $415,158 Revenue 2124.9916.0000 Vendina Machines <-> Civic Complex vending machine sales ($5,900) I Total 2124.9916.0000 Vending Machines . ($5,900) 2124.9990.0000 Other Revenue <-> Payment from Library for services provided by Civic Complex staff ($2,000) I Total 2124.9990.0000 Other Revenue ($2,000) Total . ($7,900) Total Revenues ($7,900) INet Expenses $407,258 I I I I 189 • I City of Pickering I 2005 Current Budget I 2572 Senior Citizens Centre Run Date:3058:52AM Report Name::Curt Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $90,594 $95,840 $102,704 $21,264 $123,968 20.70% '1200 Overtime $2,106 $1,118 $2,000 $0 $2,000 0.00% 1400 Employer Contributions $13,169 $17,566 $19,833 $2,826 $22,659 14.25% 2110 Travel $746 $1,113 $750 $0 i= $750 0.00% I 2131 Cellular Phones&Pagers $2,373 $1,798 $2,900 $0 .$2,900 0.00% 2140 Telephones $3,617 $3,927 $4,010 ($392) $3,618 -9.78% 2210 Advertising $193 $0 $200 $0 $200 0.00% I 2340 Seminars&Education $0 $140 . $500 $0 $500 0.00% 2370 Insurance Premium $0 $1,376 $1,374 $64 $1,438 4.66% 2394 Recpt,Prom&Sp Events $7,267 $7,064 $6,000 $0 $6;000 0.00% I 2395 Memberships $0 $0 $0 $200 $200 0.00% 2399 Outside Agency Sery $4,447 $2,644 $7,500 ($4,780) $2,720 -63.73% 2435 Build Repairs&Mtce $28,060 $29,036 $26,400 $0 $26,400 0.00% 2478 Misc Equip Repairs $5,668 $11,815 $8,000 $0 $8,000 0.00% I 5320 Athletic Equip.Playroom $854 $570 $1,500 $0 $1,500 0.00% 5510 Utilities Water $1,916 $2,019 $2,500 $125 $2,625 5.00% 5520 Utilities-Gas $11,564 $11,764 $12,500 $1,000 $13,500 8.00% 1 5530 Utilities-Hydro $12,290 $14,433 $15,000 $300 $15,300 2.00% 5902 Misc Equip&Tools(under$500) $103 $82 $250 $0 $250 0.00% Total EXPENDITURES 1 $184,9691 $202,3071 $213,9221 $20,6061 $234,528 9.63% I REVENUES 1 1623 Ont.Specific Grants ($30,000) ($30,000) ($30,000) $0 ($30,000) 0.00% 9990 Other Revenue ($18,253) ($16,839) ($15,000) ($3,800) ($18,800) 25.33% Total REVENUES I ($48,253)1 ($46,839) ($45,000) ($3,800) ($48,800) 8.44% Net $136,7161 $155,468 $168,922 $16,8061 $185,728 9.95% I I I I • I I 190 . City of Pickering 2005 Background Information 2572 Senior Citizens Centre Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Expenses 2572.1100.0000 Salaries&Wages II<-> Base Salaries and Wages $109,238 <-> Contract Instructors-previously charged to 2572-2399 Outside Agency Services. $14,730 Contract Instructors salaries are completely offset by Other Revenue Total 2572.1100.0000 Salaries&Wages $123,968 2572.1200.0000 Overtime <-> To meet service level/workload committments $2,000 Total 2572.1200.0000 Overtime $2,000 2572.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $22,659 benefits such as dental and optical. Total 2572.1400.0000 Employer Contributions $22,659 2572.2110.0000 Travel <-> Automotive mileage $750 Total 2572.2110.0000 Travel $750 2572.2131.0000 Telephone <-> Emergency and business telephone $2,900 Total 2572.2131.0000 Telephone $2,900 2572.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $3,618 telephone system lease costs. Total 2572.2140.0000 Telephones $3,618 2572.2210.0000 Advertising <-> Display and promotion $200 Total 2572.2210.0000 Advertising $200 2572.2340.0000 Seminars&Education <-> PRO Municipal Administration Training $300 <-> Risk Management Workshop-Program Supervisor $200 Total 2572.2340.0000 Seminars& Education $500 2572.2370.0000 Insurance Premium <-> Insurance Premium $1,438 Total 2572.2370.0000 Insurance Premium $1,438 2572.2394.0000 Rec/Prom&Sp.Ev./Gen P/R <-> 5 Big Band Events $1,500 <-> Poinsettia Tea $2,000 <-> Mayor's Light Tour $1,500 <-> Seniors Month Celebration-June each year $1,000 Total 2572.2394.0000 Rec/Prom&Sp.Ev./Gen P/R $6,000 • 2572.2395.0000 Memberships <-> Older Adult Centres Association of Ontario $200 Total 2572.2395.0000 Memberships $200 2572.2399.0000 Outside Agency Services <-> To provide program instructional staff for Older Adult programs(tai chi) $1,320 <-> Base Hospital Support Defibrillation Program $1,400 Total 2572.2399.0000 Outside Agency Services $2,720 191 I City of Pickering 1 2005 Background Information 2572 Senior Citizens Centre Run ou/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 I BUDGET 2572.2435.0000 Building Repairs& Mainte <-> Maintenance Contract $15,400 I <-> Caretaking supplies $6,000 <-> General supplies $2,000 <-> Electrical and Plumbing $3,000 I Total 2572.2435.0000 Building Repairs&Mainte $26,400 2572.2478.0000 Misc.Equipment Repairs& <-> HVAC Servicing $4,000 I <-> General repairs and maintenance $1,500 <-> Boiler repair and maintenance $1,000 <-> Fire Inspection $500 <-> Emergency Lighting $500 I <-> Energy Management-Service Contract $500 Total 2572.2478.0000 Misc.Equipment Repairs& $8,000 2572.5320.0000 Athletic Equip& Playroom I <-> To assist in the provision of supplies and equipment for various Older Adult $2,800 Programs. Program supplies offset completely by revenue. <Reduced by TJQ> ($1,300) I Total 2572.5320.0000 Athletic Equip& Playroom $1,500 2572.5510.0000 Utilities-Water <-> Water $2,625 I Total 2572.5510.0000 Utilities-Water $2,625 2572.5520.0000 Utilities-Gas <-> Gas $13,500 I Total 2572.5520.0000 Utilities-Gas $13,500 2572.5530.0000 Utilities-Hydro <-> Hydro $15,300 Total 2572.5530.0000 Utilities- Hydro $15,300 I 2572.5902.0000 Misc. Equip. (under$500) <-> First Aid&Safety(replacement)and Small tools(replacement) $250 Total 2572.5902.0000 Misc. Equip. (under$500) $250 I Total . $234,528 • Total Expenses $234,528 IRevenue 1623.2572.0000 Ont Grant-Senior Citize I <-> Elderly Persons Centre Operating Grant ($30,000) Total 1623.2572.0000 Ont Grant-Senior Citize ($30,000) . 2572.9990.0000 Other Revenue I <-> Keep Fit ($8,000) <-> Art ($3,800) <-> Country Line Dancing ($2,000) I <-> Tai Chi ($1,350) <-> Spanish ($2,000) <-> Other ($1,650) I 192 • I City of Pickering 2005 Background Information 2572 Senior Citizens Centre Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Total 2572.9990.0000 Other Revenue ($18,800) Total . ($48,800) Total Revenues ($48,800) I Net Expenses $185,728 I i 1 1 1 1 193 1 I City of Pickering I 2005 Current Budget I Run Date.3/22/10 05 8:52 AM 2711 Cult. & Rec.Admin. Report Name.Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) " BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $523,357 $559,497 $559,629 $25,763 t ;.; $585,392 4.60% I1200 Overtime $12,328 $9,442 '$16,000 ($6,000) $10,000 -37.50% . 1400 Employer Contributions $100,116 $131,962 $147,349 $5,650 „ sr$152999 3.83% 1800 Conferences $176 $0 $3,000 $0`` $3;000 0.00% I 2110 Travel $2,108 $1,951 $2,300 $200 $2,500 8.70% 2131 Cellular Phones&Pagers $1,607 $1,695 $2,000 $0 $2;000 0.00% 2140 Telephones $5,757 $7,700 $5,741 $38 $5,779 0.66% I 2210 Advertising $101,965 $105,575 $105,500 $0 $105,500 0.00% 2220 Subscription&Publications $0 $72 $400 $0 $400 0.00% 2340 Seminars&Education $2,215 $1,433 $2,000 $0 $2,000 0.00% 2394 Recpt,Prom&Sp Events $236 $380 $250 $0 $250 0.00% 2395 Memberships $242 $1,976 $2,675 $100 $2,775 3.74% 2396 Photo,Mapping,Printing $416 $0 $500 $0 $500 0.00% 2399 Outside Agency Sery $0 $0 $0 $12,000 $12;000 0.00% I 5300 Stationery&Office Supplies $6,938 $6,3761 $7,500 $1,000 $8,500 13.33% Total EXPENDITURES 1 $757,4621 $828,0601 $854,844 $38,7511 $893,595 4.53% 1 Net $757,462 $828,060 $854,844 $38,751 $893,595 4.53% I ' I ' I I I . I I ,. 94 City of Pickering 2005 111 Background Information 2711 Cult. & Rec. Admin. Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005. BUDGET Expenses 2711.1100.0000 Salaries&Wages <-> Base Salaries and Wages $585,392 Total 2711.1100.0000 Salaries&Wages $585,392 2711.1200.0000 Overtime <-> Program Registration (3 sessions) $2,000 <-> Programs and Events $4,500 <-> Department Graphics $2,000 <-> Administration $1,500 Total 2711.1200.0000 Overtime $10,000 2711.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $152,999 benefits such as dental and optical. Total 2711.1400.0000 Employer Contributions $152,999 2711.1800.0000 Conferences ' <-> To permit Administrative Staff to attend a conference - Canadian Parks& $3,000 Total 2711.1800.0000 Conferences $3,000 2711.2110.0000 Travel <-> Automobile mileage for Administrative staff $1,700 <-> New: Automobile Mileage for Marketing and Revenue Staff $800 Total 2711.2110.0000 Travel $2,500 2711.2131.0000 Cellular Phones <-> Cellular Phone Charges $2,000 Total 2711.2131.0000 Cellular Phones $2,000 2711.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $5,779 telephone system lease costs. Total 2711.2140.0000 Telephones $5,779 I 2711.2210.0000 Advertising <-> Includes all sections within the Division-radio advertising,Additional City $12,500 Promotion,Teen advertising <-> Community Page $97,000 <Reduced by TJQ> ($4,000) Total 2711.2210.0000 Advertising $105,500 2711.2220.0000 Subscriptions&Publications <-> Includes all Division Sections excluding Museum and Complex $400 Total 2711.2220.0000 Subscriptions& Publications $400 2711.2340.0000 Seminars& Education <-> PRO Municipal Administration Training Program Supervisors $1,200 <-> Administrative Professional Seminar- Admin.Assistant $500 <-> Event Management Course $300 Total 2711.2340.0000 Seminars& Education $2,000 2711.2394.0000 Recpt,Prom. &Sp.Ev.,Gen . <-> Administrative staff plus Marketing/Promotion area $250 Total 2711.2394.0000 Recpt,Prom.&Sp.Ev.,Gen $250 2711.2395.0000 Memberships 195 95 City of Pickering ' 2005 Background Information 2711 Cult. & Rec. Admin. Run Date:3/21/2005 8:26 AM Report Name. Background Info.with Totals 2005. BUDGET <-> 3x$190 PRO,2x$65 Ont.Rec&Facilities Assoc.,1 $135 Festivals& Events $875 Memb.,1X$10 Social Dev Coun.,lx$50 Comm.Arts Memb. ' <-> Big Online Funding—website that lists 6000 funding sources $1,900 Total 2711.2395.0000 Memberships $2,775 2711.2396.0000 Photo,Mapping,Printing <-> To Cover professional services for photography map& printing reproductions $1,000 <Reduced by TJQ> ($500) Total 2711.2396.0000 Photo,Mapping,Printing $500 2711.2399.0000 Outside Agency Services <-> Review and prepare new Fire Safety Plans fdr various City Facilities $22,000 <Reduced by TJQ> ($10,000) Total 2711.2399.0000 Outside Agency.Services $12,000 2711.5300.0000 Stationery&Office Supplies <-> General office supplies plus foamcore $8,500 Total 2711.5300.0000 Stationery&Office Supplies $8,500 ' Total . $893,595 Total Expenses $893,595 IRevenue I Total Revenues Net Expenses $893,595 1 1 1 1 196 I City of Pickering 2005 Current Budget I 2712 Programs Run Date:3/22/2005 8:52 AM Report Name:CumentBudget 2003 2004 2004 INCREASE 2005 % CHANGE I Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $354,086 $358,650 $345,958 $13,873 $359,831 4.01% I1200 Overtime $7,733 $3,466 $10,000 ($2,000) $8,000 -20.00% 1400 Employer Contributions $96,735_ $103,241 $106,787 $3,562 $110,349 3.34% 1900 Uniforms $2,106 $1,856 $2,500 $0 $2,500 0.00% I 2110 Travel $3,231 $2,340 $2,500 $0 $2,500 0.00% 2131 Cellular Phones&Pagers $108 $105 $1,200 $0`` $1,200 0.00% 2140 Telephones $16,011 $20,315 $30,961 ($7,668) $23,293 -24.77% I 2220 Subscription&Publications $0 $1,4 $0 $1 $100 $0 ' $100 0.00% 2340 Seminars&Education 35 ,419 $1,300 $0 $1,300 0.00% 2365 Purch Pmting/Broch/News Ltr $84,452 $75,760 $87,000 $0 $87,000 0.00% I 2370 Insurance Premium $0 $11,713 $11,695 $543 $12,238 4.64% 2394 Recpt,Prom&Sp Events $92,786 $92,627 $99,730 $11,000 $110,730 11.03% 2395 Memberships $0 $200 $310 $0 $310 0.00% 2478 Misc Equip Repairs $0 $0 $200 $0 $200 0.00% I 2642 Community Use of Schools $2,192 $2,799 $4,000 $0 $4,000 0.00% 2678 Rental Misc Equip $111 $82 $1,650 $0 $1,650 0.00% 5302 Forms $0 $0_ $500 $0 $500 0.00% I 5330 Drop-In Centre Supplies $4,314 $1,102 $3,000 $0 $3,000 0.00% 5902 Misc Equip&Tools(under$500) $663 $1,205 $3,200 $0 $3,200 0.00% 9398 Program Expenditures $1,003,8811 $1,008,446 $1;095,000 ($16,180)1 $1,078,820 -1.48% I Total EXPENDITURES 1 $1,669,8441 $1,685,3261 $1,807,5911 $3,1301 $1,810,7211 0.17% REVENUES 1610 Federal Grant ($3,145) $0 ($3,200) $0 ($3,200) 0.00% 1623 Ont.Specific Grants ($28,771) ($24,291) ° ($18,000) ($3,000) ($21,000) 16.67/o I 9397 Program Registrations ($1,277,161) ($1,344,224) ($1,371,633) ($3,543) ($1,375,176) 0.26% 9940 Advertising Space ($10,755) ($13,151) ($15,000) $0 ($15,000) 0.00% 9991 Other Revenue-Programs NSF Fees ($530) ($317) $0 $0 $0 0.00% . 9990 Other Revenue ($15,855) ($18,727) ($15,645) ($1,255) ($16,900) 8.02% 9990 Misc.Event Revenue ($1,070) $0 $01 $0 $0 0.00% Total REVENUES ($1,337,287)' ($1,400,709)1 ($1,423,478)1 ($7,798)1 ($1,431,276)1 0.55% Net $332,5571 $284,617 $384,113 ' ° N ($4,668) $379,445 -1.22/o I I I I I 197 • I City of Pickering 2005 I Background Information 2712 Programs Run Date:3/21/2005 8:26 AM I Report Name: Background Info.with Totals 2005 BUDGET I Expenses . 2712.1100.0000 Salaries&Wages <-> Base Salaries and Wages $359,831 Total 2712.1100.0000 Salaries&Wages $359,831 2712.1200.0001 C.S.& F.-Overtime I <-> To meet service level/workload committments $10,000 <Reduced by TJQ> ($2,000) Total 2712.1200.0001 C.S.& F.-Overtime $8,000 I 2712.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $110,349 benefits such as dental and optical. Total 2712.1400.0000 Employer Contributions $110,349 I 2712.1900.0000 Uniforms <-> As per the Collective Agreement and for Event Staff $2,500 Total 2712.1900.0000 Uniforms $2,500 I 2712.2110.0001 TRAVEL <-> Automobile Expenses, Coordinator, Recreation Programs and Recreation $2,500 Total 2712.2110.0001 TRAVEL $2,500 I 2712.2131.0001 Cellular Phones <-> Cellular Phone Charges $1,200 Total 2712.2131.0001 Cellular Phones $1,200 I 2712.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $23,293 telephone system lease costs. Total 2712.2140.0000 Telephones $23,293 I 2712.2220.0000 Subscriptions& Publications <-> To continue to enhance the general program resource library $100 Total 2712.2220.0000 Subscriptions& Publications $100 I 2712.2340.0000 Seminars&Education <-> Health and Safety Community Training-Various Staff $300 <-> High Five Training--Quality Assurance Youth Program $1,000 Total 2712.2340.0000 Seminars& Education $1,300 PI 2712.2365.0000 Purch. Pr./Broch./News Lt <-> City of Pickering Brochures, additional cost projected due to increased#of copies $87,000 I and increased pages Total 2712.2365.0000 Purch. Pr./Broch./News Lt $87,000 2712.2370.0000 Insurance Premium I <-> Insurance Premium $12,238 Total 2712.2370.0000 Insurance Premium $12,238 2712.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Canada Day: Fire Works $16,000 I <-> Canada Day: Evening Program $15,000 <-> Canada Day: Seniors Stage D . $8,730 <-> Canada Day: Main Stage Rental with Backdrop(2 Stages) $17,000 I <-> Canada Day: Council Tent $5,000 <-> Waterfront Festival.Events $15,000 198. I City of Pickering I 2005 Background Information I 2712 Programs Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 I BUDGET <-> Ethnocultural Functions/Events $2,000 <-> Youth Fest $1,000 I . <-> Youth Events- 11 events @ $500 $5,500 <-> Youth Drug Awareness Week-Off the Wall Events $1,000 <-> Arts&Culture Events: Artfest on the Waterfront $3,000 I <-> Civic Awards $8,000 <-> New Years Eve Countdown $5,000 <-> Youth Skateboarding events-3 events @$500 $1,500 I <-> Canada Day: Security& Emergency Medical Services $3,500 <-> Canada Day: Rentals $1,500 <-> Winterfest $10,000 1 <Reduced by TJQ> ($8,000) Total 2712.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $110,730 2712.2395.0000 Memberships <-> Parks and Recreation Ontario $190 <-> Festivals and Events Ontario $120 Total 2712.2395.0000 Memberships $310 2712.2478.0000 Misc.Equipment Repairs& I <-> To cover repairs and maintenance for various equipment $200 Total 2712.2478.0000 Misc.Equipment Repairs& $200 2712.2642.0000 Community Use of Schools I <-> Custodian wages for General Recreation Programs $4,000 Total 2712.2642.0000 Community Use of Schools $4,000 2712.2678.0001 Misc Equipment Rentals I <-> Equipment rentals for Summer Programs $1,650 Total 2712.2678.0001 Misc Equipment Rentals $1,650 2712.5302.0000 Forms I <-> Pre-printed confirmation paper and cash application forms for Escom computer $500 Total 2712.5302.0000 Forms $500 2712.5330.0000 Drop in Centre Supplies I <-> Assist in provision of supplies and equipment for various Youth and Teen Programs $3,000 Total 2712.5330.0000 Drop in Centre Supplies $3,000 2712.5902.0000 Misc. Equip. (under$500) <-> Various Sports Equipment for Youth and Teen Programs $2,400 I <-> First Aid Supplies(replacement) $400 <-> Various Camp Equipment(replacement) $400 Total 2712.5902.0000 Misc. Equip. (under$500) $3,200 1 2712.9398.0000 P&R PROGS/Expenditures $1,078,820 Total 2712.9398.0000 P&R PROGS/Expenditures $1,078,820 ITotal . $1,810,721 Total Expenses $1,810,721 IRevenue 1610.2712.0000 Federal Pam Grants - 199 City of Pickering 2005 Background Information 2712 Programs Run Date:3/21/2o05 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET <-> Federal financial assistance from S.E.E.D. Grant ($3,200) Total 1610.2712.0000 Federal Pgm Grants ($3,200) 1623.2712.0000 Ont Grant-Programs <-> Program Grant-Ontario ($21,000) Total 1623.2712.0000 Ont Grant-Programs ($21,000) 2712.9397.9301 C S& F REV-DANCE <-> Program Registrations ($1,375,176) Total 2712.9397.9301 C S& F REV-DANCE ($1,375,176) 2712.9940.0000 Advertising Space <-> Sale of advertising space in City Brochures-Spring/Summer ($9,000) <-> Fall Advertisers ($3,000) <-> Winter Advertisers ($3,000) Total 2712.9940.0000 Advertising Space ($15,000) 2712.9990.0001 Other Revenue <-> Revenue generated from charges to community school user groups to offset security ($16,900) costs Total 2712.9990.0001 Other Revenue ($16,900) Total . ($1,431,276) Total Revenues ($1,431,276) , Net Expenses $379,445 • I 1 1 1 1 200 1 I • . City of Pickering 2005 Current Budget 1 Run Date:312212005 8:52 AM 2713 Dunbarton Pool Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $150,832 $149,161 $157,649 $891 $158,540 0.57% 1200 Overtime $1,823 $1,607 $3,400 $0 $3,400 0.00% 1400 Employer Contributions $29,400 $30,626 $33,993 $625 $34,618 1.84% 1900 Uniforms $3,057 $2,483 $2,649 $0 $2,649 0.00% 2110 Travel $962 $1,119 $1,000 $0 $1,000 0.00% 2140 Telephones $3,002 $2,915 $3,392 $67 $3,459 1.98% I 2340 Seminars&Education $240 $29 $850 $0 $850 0.00% 2370 Insurance Premium $3,062 $2,711 $2,690 $187 $2,877 6.95% 2395 Memberships $78 $79 $75 $0 $75 0.00% 2399 Outside Agency Sery $0 $0 $1,400 $0 ' $1,400 0.00% II 2435 Build Repairs&Mtce $14,667 $12,273 $13,500 $0 $13,500 0.00% 2478 Misc Equip Repairs $11,117 $6,359 $11,500 $0 $11,500 0.00% 5510 Utilities-Water $0 $0 $2,680 ($680) $2,000 -25.37% 5520 Utilities-Gas $42,7771 $38,302 $38,000 $10,000 $48,000 26.32% 5530 Utilities Hydro $0 $0 $8,000 ($4,000) $4,000 -50.00% 5902 Misc Equip&Tools(under$500) 1 $903 $510 $1,400 $200 $1,600 14.29% Total EXPENDITURES 1 $261,9211 . $248,1751 $282,1781 $7,2901 $289,4681 2.58% I REVENUES 1 9916 Vending Machines 1 $0 ($105) ($250) $0 ($250) 0.00% 9943 Memberships-Pool/Health Club ($7,070) ($7,000) ($7,000) $0. ($7,000) 0.00% I 9923 Admissions-Public Swimming ($6,748) ($4,770) ($9,721) $0 ($9,721) 0.00% 9932 Rentals Pool ($96,789) ($103,477) ($104,000) ($10,100) ($114,100) 9.71% Total REVENUES 1 ($110,607)1 ($115,353)1 ($120,971)1 ($10,100)1 ($131,071)1 8.35% Net $151,314 $132,822 $161,207 ($2,810) $158,397 -1.74% I I I I I i 201 • 1 City of Pickering 2005 Background Information 2713 Dunbarton Pool Run Date:3/21/2005 8:26 AM 1 Report Name: Background Info.with Totals 2005 BUDGET , Expenses 2713.1100.0000 Salaries&Wages I <-> Base Salaries and Wages $158,540 Total 2713.1100.0000 Salaries&Wages $158,540 2713.1200.0000 Overtime <-> To meet service level/workload committments $3,400 Total 2713.1200.0000 Overtime $3,400 2713.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $34,618 benefits such as dental and optical. Total 2713.1400.0000 Employer Contributions $34,618 2713.1900.0000 Uniforms <-> As per the Collective Agreement $2,649 Total 2713.1900.0000 Uniforms $2,649 2713.2110.0000 Travel <-> Automobile Expenses for staff $1,000 Total 2713.2110.0000 Travel $1,000 2713.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $3,459 telephone system lease costs. Total 2713.2140.0000 Telephones $3,459 2713.2340.0000 Seminars& Education <-> PRO Municipal Administration Training $300 <-> Recertifications $200 <-> Defibrillator Training $350 Total 2713.2340.0000 Seminars& Education $850 2713.2370.0000 Insurance Premium <-> Insurance Premium $2,877 Total 2713.2370.0000 Insurance Premium $2,877 2713.2395.0000 Memberships <-> Life Saving Society $75 Total 2713.2395.0000 Memberships $75 2713.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $1,400 Total 2713.2399.0000 Outside Agency Services $1,400 2713.2435.0000 Building Repairs& Mainte <-> Caretaking supplies $3,500 <-> General supplies $2,000 <-> Chlorine and Chemicals 0 $6,000 <-> Contractors $2,000 Total 2713.2435.0000 Building Repairs&Mainte $13,500 2713.2478.0000 Misc.Equipment Repairs& <-> Filter System $3,000 <-> General repairs and maintenance $2,500 <-> Electrical and Plumbing $2,000 <-> Heating and Air Handling (contract) $2,500 202 I . . City of Pickering 2005 Background Information I 2713 Dunbarton Pool Run Date: 005 8:26 AM Report Name Background nd Info with Totals 2005 BUDGET I <-> Boiler repair and maintenance(contract) $1,500 I Total 2713.2478.0000. Misc.Equipment Repairs& $11,500 2713.5510.0000 Utilities-Water <-> D. I. P.-usage $2,815 <Reduced by TJQ> ($815) I Total 2713.5510.0000 Utilities-Water $2,000 2713.5520.0000 Utilities-Gas <-> D.I.P. usage $48,000 I Total 2713.5520.0000 Utilities-Gas $48,000 2713.5530.0000 Utilities-Hydro <-> D. I. P. -usage $4,000 1 Total 2713.5530.0000 Utilities-Hydro $4,000 2713.5902.0000 Misc. Equip. (under$500) <-> Tools&Safety supplies(replacement) $500 <-> Flutter Boards(replacement) $400 I <-> Toys (replacement) $700 Total 2713.5902.0000 Misc. Equip. (under$500) $1,600 Total . $289,468 Total Expenses $289,468 I Revenue 2713.9916.0000 Vendina Machines I <-> Dunbarton Vending Machines ($250) Total 2713.9916.0000 Vending Machines ($250) 2713.9923.0000 Admissions-Public Swimm <-> Youth singles ($4,275) I <-> Adult singles ($2,165) <-> Family singles ($2,081) <-> Youth - 10 pass ($784) I <-> Adult- 10 pass ($416) Total 2713.9923.0000 Admissions-Public Swimm ($9,721) 2713.9932.0000 Rentals-Pool 1 <-> Learn to swim Private ($5,000) <-> Masters ($8,500) <-> Swim Club ($25,500) I <-> Synchro ($14,000) Total 2713.9932.0000 Rentals-Pool ($114,100) 2713;9943.0000 Membership-Pool/Health I <-> Youth ($400) <-> Adult ($4,000) <-> Family ($2,600) I Total 2713.9943.0000 Membership-Pool/Health ($7,000) Total . ($131,071) 203 I City of Pickering 2005 Background Information 2713 Dunbarton Pool Run Date: 005 8:25 AM Report Name: Background nd Info.with Totals 2005 BUDGET I Total Revenues ($131,071) Net Expenses $158,397 I • I I I I I I 204 - I . City of Pickering 2005 Current Budget I Run Date:3/22/2005 8:52 AM 2715 Don Beer Arena Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES 1100 Salaries&Wages $389,941 $431,649 $408,864 $19,891 $428,755 4.86% 1200 Overtime $10,730 $12,907 $10,000 $0 $10,000 0.00% 1400 Employer Contributions $71,521 $91,654 $105,428 $4,796 `'''' $110,224 4.55% I 1900 Unforms $3,249 $3,620 $4,000 $0 $4,000 0.00% ($502110 Travel $0 $0 $500 0) $0 -100.00% ' 2131 Cellular Phones&Pagers $342 $582, $1,000 $0 $1,000 0.00% 2140 Telephones $8,205 $7,481 $7,969 ($4,267) $3,702 -53.54% 2340 Seminars&Education $60 $1,213 $1,100 $2,000 $3,100 181.82% 2370 Insurance Premium. $35,194 $17,730 $18,675 $442 $19,117 2.37% 2371 Ins.Deductible $0 $736 $0 $1,000 $1,000 0.00% I 2394 Recpt,Prom&Sp Events $0 $7 $31 $0 $0 $0. 0.00% 2395 Memberships $746 $855 $500 $100 $600 20.00% 2399 Outside Agency Sery $0 $1,400 $1,400 $0 $1,400 0.00% it 2435 Build Repairs&Mtce $35,811 $38,2661 $47,500 $0 .$47,500 0.00% 2478 Misc Equip Repairs $26,463 $38,804 $44,500 $0 $44,500 0.00% 2678 Rental Misc Equip $0 $0 $500 $0 $500 0.00% 2682 Land Rentals $5,190 $8,060 $5,200 $2,900' $8,100 55.77% 1 _ 5300 Stationery&Office Supplies $327 $256 $300 $0 $300 0.00% t 5302 Forms $389 $0 $300 $O° $300 0.00% 5510 Utilities-Water $23,055 $16,050 $25,000 $0 ` $25,000 0.00% 15520 Utilities Gas $37,237 $39,354 $36,000 $0 $36,000 0.00% 5530 Utilities-Hydro $142,116 $152,194 $148,000 $13,330 $161,330 9.01% 5900 Gas,Oil Tires $74 $808 $1,200 $0 $1,200 0.00% I 5902 Misc Equip&Tools(under$500) $1,083 $7611 $2,000 ($1,000) $1,000 -50.00% Total EXPENDITURES I $791,7311 $864,4091 $869,9361 $38,6921 $908,6281 4.45% REVENUES I I 1 1 1 9915 Snack Bar ($8,350) ($6,800) ($9,600) $1,6001 ° 9916 Vending Machines I ($6,388)' {$9,000) -16.67% ($7,748) ($9,000) $0 ($9,000) 0.00% 9930 Rentals ($2,380) ($1,200) ($2,500) $0 ($2,500) 0.00% 9922 Admissions-Skating ($2,206) ($1,332) ($5,000) $01 ($5,000) 0.00% I 9935 Rentals-Halls ($18,230) ($37,903) ($21,000) ($4,000) ($25,000) 19.05% 9931 Rentals Ice Surface ($772,037) ($867,592) ($810,000) ($25,000)1 ($835,000) 3.09% 9990 Other Revenue f ($10,400) ($30,035)1 ($16,000) ($14,000)1 ($30,000) 87.50% - Total REVENUES 1 ($819,991) ($952,611)1 ($873,100) ($41,400)1 ($914,500)1 4.74% I I Net I ($28,260)1 ($88,202)I ($3,164) ($2,708)1 ($5,872)1 85.59% I I • li II 205 City of Pickering 2005 Background Information 2715 Don Beer Arena Run Date: Info T 5 AM • Report Name' Background nd Info.with Totals 2005 • BUDGET I Expenses 2715.1100.0000 Salaries&Wages <-> Base Salaries and Wages $428,755 Total 2715.1100.0000 Salaries&Wages $428,755 .2715.1200.0000 Overtime • <-> To meet service level/workload committments $10,000 Total 2715.1200.0000 Overtime $10,000 2715.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $110,224 benefits such as dental and optical. Total 2715.1400.0000 Employer Contributions $110,224 2715.1900.0000 Uniforms <-> As per the Collective Agreement $4,000 Total 2715.1900.0000 Uniforms $4,000 2715.2110.0000 Travel <-> Travel expenses for Foreperson $500 <Deleted by TJQ> ($500) Total 2715.2110.0000 Travel 2715.2131.0000 Cellular Phones <-> Cellular Phone Charges $1,000 Total 2715.2131.0000 Cellular Phones $1,000 2715.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $3,702 telephone system lease costs. Total 2715.2140.0000. Telephones $3,702 2715.2340.0000 Seminars& Education <-> To cover cost of Refrigeration Certificate $600 <-> Defibrillator Training $500 <-> O.R.F.A. -Ice Maintenance& Equip. Operation $2,000 Total 2715.2340.0000 Seminars& Education $3,100 2715.2370.0000 Insurance Premium <-> Insurance Premium $19,117 Total 2715.2370.0000 Insurance Premium $19,117 2715.2371.0000 Self Insurance <-> Insurance Deductible • $1,000 Total 2715.2371.0000 Self Insurance . $1,000 2715.2395.0000 Memberships <-> Memberships and other related Associations $600 Total 2715.2395.0000 Memberships $600 2715.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $1,400 Total 2715.2399.0000 Outside Agency Services $1,400 2715.2435.0000 Building Repairs& Mainte <-> Snow Removal $7,500 <-> Caretaking supplies $13,500 <-> General repairs(supplies) $15,000 206 , 1 I City of Pickering 2005 Background Information I . 2715 Don Beer Arena Run Date:3/21/2005 8:26 Ann Report Name: Background Info.with Totals 2005 IBUDGET• <-> Electrical repairs $6,000 <-> Plumbing repairs $3,750 i• <-> Door and lock repairs $750 <-> Parking lot maintenance $1,000 I Total 2715.2435.0000 Building Repairs&Mainte $47,500 2715.2478.0000 Misc.Equipment Repairs& <-> Refrigeration repairs maintenance and dehumidifiers(contract) $20,000 <-> Overhaul Compressor(1) $10,000 I <-> Fan and motor repairs, supplies and accessories $4,000 <-> Electrical and Plumbing repairs $4,000 <-> Ice Resurfacer maintenance • $5,000 I <-> Misc. small equipment repairs $1,500 Total 2715.2478.0000 Misc.Equipment Repairs& $44,500 2715.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs-Man Lift $500 Total 2715.2678.0000 Misc Equipment Rentals $500 2715.2682.0000 Land Rentals I <-> Parking lot lease with OPG $8,100 Total 2715.2682.0000 Land Rentals $8,100 2715.5300.0000 Stationery&Office Suppl <-> General office supplies $300 Total 2715.5300.0000 Stationery& Office Suppl $300 2715.5302.0000 Forms <-> Printing of facility permits and receipt form $300 Total 2715.5302.0000 Forms $300 2715.5510.0000 Utilities-Water <-> Don Beer Arena usage $26,250 I <Reduced by TJQ> ($1,250) Total 2715.5510.0000 Utilities-Water $25,000 2715.5520.0000 Utilities-Gas <-> Don Beer Arena usage $41,000 <Reduced by TJQ> ($5,000) Total 2715.5520.0000 Utilities-Gas $36,000 2715.5530.0000 Utilities-Hydro I <-> Don Beer Arena usage $161,330 Total 2715.5530.0000 Utilities-Hydro $161,330 2715.5900.0000 Gas, Oil,Tires Etc. I <-> Supply necessary services to ice resurfacing machine $1,200 Total 2715.5900.0000 Gas, Oil, Tires Etc. $1,200 2715.5902.0000 Misc. Equip. (under$500) I <-> First Aid Supplies(replacement) $500 <-> Small tools,etc. (replacement) $500 Total 2715.5902.0000 Misc. Equip. (under$500) $1,000 ITotal . $908,628 Total Expenses $908,628 1 207 • J City of Pickering 2005 Background Information 2715 Don Beer Arena Run Date:3/21n005 a:26 Ann Report Name: Background Info.with Totals 2005 BUDGET 1 Revenue 2715.9915.0000 Snack Bar <-> Under contract with Pickering Hockey Assoc. ($8,000) Total 2715.9915.0000 Snack Bar ($8,000) 2715.9916.0000 Vendina Machines <-> Don Beer vending machines ($9,000) Total 2715.9916.0000 Vending Machines ($9,000) 2715.9922.0000 Admissions-Pleasure Skating <-> Daily admissions for individuals to play shinney hockey-daytime ($5,000) Total 2715.9922.0000 Admissions-Pleasure Skating ($5,000) • 2715.9930.0000 Rentals-User Fees <-> Yearly contract ($2,500) Total 2715.9930.0000 Rentals-User Fees ($2,500) 2715.9931.0000 Rentals- Ice Surface <-> Based on rental fee average of$135/hour ($835,000) Total 2715.9931.0000 Rentals-Ice Surface ($835,000) 2715.9935.0000 Rentals-Halls <-> Various Hall rentals, activities ($25,000) Total 2715.9935.0000 Rentals-Halls ($25,000) 2715.9990.0000 Other Revenue <-> Miscellaneous sources ($30,000) Total 2715.9990.0000 Other Revenue ($30,000) Total . ($914,500) Total Revenues ($914,500) Net Expenses ($5,872) I I I I 208 I ii City of Pickering 2005 Current Budget . 11 2719 Community Centres Run Date:3122/2005 B 52 AM Report Name:Curtent Budget 2003 2004 2004 INCREASE 2005 % CHANGE 1 Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $158,770 $181,263 $152,249 $3,091 $155,340 $0 $2,000 2.03% 1200 Overtime $1,480 $1,258 $2,000 0.00% 1400 Employer Contributions $22,966 $33,894 $43,803 ($292) $43,511 -0.67% 1900 Uniforms $907 $1,073 $670 $30 $700 4.48% 2110 Travel • $385 $713 $2,000 $0 $2,000 0.00% 2131 Cellular Phones&Pagers $106 $105 $1,500 $0 $1,500 0.00% 2140 Telephones $9,128 $9,768 $9,809 $1,795 $11,604 18.30% 2340 Seminars&Education $0 $0 $500 $500 $1,000 100.00% 2370 Insurance Premium $6,288 $15,728 $15,904 $1,316 $17,220 8.27% 2371 Ins.Deductible $0 $2,000 $1,000 $1,000 $2,000 100.00% I 2435 Build Repairs&Mtce $107,262 $105,262 $108,400 $0 $108,400 0.00% 2457 Veh Repairs&Maintenance $5,643 $3,767 . $4,000 $0 $4,000 0.00% 2478 Misc Equip Repairs $34,016 $27,231 $27,500 $0 $27,500 0.00% 1 2648 Building Rentals $10 $0 $10 $0 $10 0.00% 2678 Rental Misc Equip $1,235 $0 $0 $0 $0 0.00% 5510 Utilities-Water $4,739 $3,327 $6,175 $310 $6,485 5.02% 5520 Utilities-Gas $35,049 $36,146 $31,900 $4,100 $36,000 12.85% I 5530 Utilities-Hydro $66,912 $83,130 $78,750 $9,370 $88,120 11.90% 5540 Utilities-Oil $2,917 $3,178 $3,520 $0 $3,520 0.00% 5900 Gas,Oil Tires $3,585 $3,953 $2,500 $0 $2,500 0.00% 5902 Misc Equip&Tools(under$500) $1,186 $681 $800 $0 $800 0.00% Total EXPENDITURES $462,5841 $512,4781 $492,9901 $21,2201 $514,2101 4.30% REVENUES I I I, II 9916 Vending Machines ($670) ($795) ($500) $0 ($500) 0.00% 9956 Rentals Green River C.C. ($7,575) ($7,800) ($7,500) ($600) ($8,100) 8.00% 9947 Rentals-Claremont C.C. ($206) ($725) ($2,500) $0 ($2,500) 0.00% 9938 Rentals-East Shore C.C. ($7,695) ($12,870) ($8,000) ($2,000) ($10,000) 25.00% 9937 Rentals-West Shore C.C. ($35,048) ($36,288) ($37,000) ($3,000) ($40,000) 8.11% 9949 Rentals-Petticoat Creek I ($16,627) ($24,467) ($17,000) ($3,000) ($20,000) 17.65% 9990 Other Revenue ($3,938) ($32,308) ($500) $01 ($500) 0.00% I Total REVENUES ($71,759)1 ($115,253)1 ($73,000)1 ($8,600)1 ($81,600)1 11.78% Net 1 $390,825 $397,2251 $419,9901 $12,6201 $432,610 3.00% 1 • I I I i 209 I • City of Pickering 2005 Background Information 2719 Community Centres Run Date.321/2oo56:26 Report Name Background Info.with Totals 2005 BUDGET Expenses 2719.1100.0000 Salaries&Wages <-> Base Salaries and Wages $155,340 Total 2719.1100.0000 Salaries&Wages $155,340 2719.1200.0000 Overtime <-> To meet service level/workload committments $2,000 Total 2719.1200.0000 Overtime $2,000 2719.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $43,511 benefits such as dental and optical. Total 2719.1400.0000 Employer Contributions $43,511 2719.1900.0000 Uniforms <-> As per the Collective Agreement • • $700 Total 2719.1900.0000 Uniforms $700 2719.2110.0000 Travel <-> Mileage expenses for full-time staff(increased for new Petticoat Creek C.C.) $2,000 Total 2719.2110.0000 Travel $2,000 2719.2131.0000 Cellular Phones& Pagers <-> Cellular Phone and Pager Charges $1,500 Total 2719.2131.0000 Cellular Phones& Pagers $1,500 2719.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $11,604 telephone system lease costs. Total 2719.2140.0000 Telephones $11,604 2719.2340.0000 Seminars& Education <-> Health and Safety and First Aid Training $500 <-> O.R.F.A. - Building Maintenance $1,000 <Deferred by TJQ> ($500) Total 2719.2340.0000 Seminars& Education $1,000 2719.2370.0000 Insurance Premium <-> Insurance Premium $17,220 Total 2719.2370.0000 Insurance Premium $17,220 2719.2371.0000 Self Insurance <-> Insurance Deductible $2,000 Total 2719.2371.0000 Self Insurance $2,000 2719.2435.0000 Building Repairs& Maintenance <-> Maintenance contract East Shore C.C. -Cleaning $15,400 <-> Caretaking supplies $10,000 <-> General supplies $7,000 <-> Window door and lock repair $7,000 <-> Electrical and Plumbing repairs $8,000 <-> Service Contracts(Garbage, Snow Removal) $17,000 <-> Provision for pumping out Septic System Mt.Zion $4,000 <-> Environmental Monitoring. Water Treatment and testing of wells $15,000 <-> Maintenance Contract-Petticoat Creek Community Centre-Cleaning $25,000 <-> Maintenance contract West Shore C.C. -Cleaning (New Saturday Nights Only) $7,500 I ii City of Pickering 2005 Background Information 2719 Community Centres Run Date: 005 8:26 AM Report Name: Background nd Info.with Totals 2005 ,ii BUDGET <Reduced by TJQ> ($7,500) I Total 2719.2435.0000 Building Repairs&Maintenance $108,400 2719.2457.0000 Vehicle-Repair&Maintena <-> Culture& Recreation-vehicle $4,000 Total 2719.2457.0000 Vehicle-Repair& Maintena $4,000 I 2719.2478.0000 Misc.Equipment Repairs& <-> HVAC $12,000 <-> Fire Inspection $3,000 J <-> Emergency Lighting (increase due to new testing regulations) $5,000 <-> Pumps, motor,etc. $1,500 <-> Boiler repair and.maintenance $2,000 g <-> Energy Management-Service Contract $4,000 Total 2719.2478.0000 Misc.Equipment Repairs& $27,500 2719.2648.0000 Rec. Building Rentals <-> Brougham Community Centre--Federal Rental Charge $10 Total 2719.2648.0000 Rec. Building Rentals $10 2719.5510.0000 Utilities-Water <-> Water $6,485 I; Total 2719.5510.0000 Utilities-Water $6,485 2719.5520.0000 Utilities-Gas <-> Gas $40,000 II <Reduced by TJQ> ($4,000) Total 2719.5520.0000 Utilities-Gas $36,000 2719.5530.0000 Utilities-Hydro I <-> Hydro $88,120 Total 2719.5530.0000 Utilities-Hydro $88,120 2719.5540.0000 Utilities-Oil <-> Mt.Zion Community Centre-Increase 10% $3,520 Total 2719.5540.0000 Utilities-Oil $3,520 2719.5900.0000 Gas, Oil,Tires Etc. I <-> Gas, Oil,Tires etc. $2,500 Total 2719.5900.0000 Gas, Oil,Tires Etc. $2,500 2719.5902.0000 Misc. Equip. (under$500) <-> First Aid and Safety(replacement), Small tools, etc. (replacement) $800 Total 2719.5902.0000 Misc. Equip. (under$500) $800 • Total . $514,210 Total Expenses $514,210 Revenue 2719.9916.0000 Vending Machines <-> East Shore C.C. ($500) Total 2719.9916.0000 Vending Machines ($500) 2719.9937.0000 Rentals-West Shore C.C. <-> West Shore Community Centre-Nursery School Lease ($4,000) <-> Hall Rentals ($36,000) 211 • 1 • City of Pickering 2005 Background Information 2719 Community Centres Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET 11 Total 2719.9937.0000 Rentals-West Shore C.C. ($40,000) 2719.9938.0000 Rentals- East Shore C.C. <-> Hall Rentals(Saturday evenings only) ($10,000) Total 2719.9938.0000 Rentals-East Shore C.C. ($10,000) 2719.9947.0000 Rentals-Claremont C. C. <-> Hall.Rentals(Saturday evenings only) ($2,500) I Total 2719.9947.0000 Rentals-Claremont C. C. ($2,500) 2719.9949.0000 Rentals-Petticoat Creek C.C. <-> Estimated revenues ($20,000) Total 2719.9949.0000 Rentals-Petticoat Creek C.C. ($20,000) 2719.9956.0000 Rentals-Green River C.0 <-> Church Lease ($8,100) Total 2719.9956.0000 Rentals-Green River C.0 ($8,100) 2719.9990.0000 Other Revenue <-> Damage deposit forfeited ($500) Total 2719.9990.0000 Other Revenue ($500) Total . ($81,600) Total Revenues - ($81,600) Net Expenses $432,610 I I • I I I I I 212 I City of Pickering 2005 Current Budget Run Date:3122/2005 8:52 AM 2731 Recreation Complex -Central Core Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES ' 1100 Salaries&Wages $1,089,284 $1,078,777 $1,038,730 $10,345 $1,049,075 $0 $30,000 1.00% 1200 Overtime $32,641 $17,633 $30,000 0.00% 1400 Employer Contributions $181,926 $213,145 $239,575 $22,021 $261,596 9.19% I 1900 Uniforms $3,492 $5,003 $4,000 $0 $4,000 0.00% 2110 Travel $3,251 $4,286 $6,000 $0 $6,000 0.00% 2131 Cellular Phones&Pagers $5,639 $7,117 $5,000 $0 ;..$5,000 0.00% 2140 Telephones $18,032 $22,252 $24,522 ($1,191) $23,331 -4.86% 2210 Advertising $25,958 $19,291 $25,000 $0 $25,000 0.00% 2220 Subscription&Publications $782 $562 $1,000 $0, $1,000 0.00% 2340 Seminars&Education $1,378 $2,856 $2,700 $1,800 $4,500 66.67% I 2370 Insurance Premium $34,201 $27,691 $28,702 $990 $29,692 3.45% 2371 Ins.Deductible $24,728 $2,000 $4,000 $0 $4,000 0.00% 2394 Recpt,Prom&Sp Events $116 $5,993 $8,000 $0; $8,000 0.00% I 2395 Memberships $1,356 $1,240 $1,770 $551 '$1;825 3.11% 2399 Outside Agency Sery $37,736 $66,751 ' $44,244 $35,000 $79,244 79.11% 2435 Build Repairs&Mtce $69,534 $79,262 $84;000 $10,000 '$94,000 11.90% 2478 Misc Equip Repairs $28,513 $38,402 $28,000 $2,0001 : $30,000 7.14% I 2481 Other Fix.Assets Rep&Mtce. $55,589 $41,120 $64,800 $0, $64,800 0.00% 2678 Rental Misc Equip $875 $584 $3,000 $0 $3,000 0.00% 5300 Stationery&Office Supplies $6,107 $6,883 $6,500 $1,500 $8,000 23.08% I 5302 Forms $0 $0 $500 $0 $500 0.00% 5340 Supplies Special Events $11,747 $7,325 $12,000 $0 $12,000 0.00% 5510 Utilities-Water $20,335 $21,048 $21,4201 $1,070 $22,490 5.00% 5520 Utilities-Gas $53,644 $57,275 $50,000 $10,000 $60,000 20.00% 5530 Utilities Hydro $144,165 $175,497 $156,000 $30,030, $186,030 19.25% 5902 Misc Equip&Tools(under$500) $16,301 $13,492 $10,950 $1,000 $11,950 9.13% II 8960 Taxes Tenant $01 $0 $1,575 $0 $1,575 0.00% ii Total EXPENDITURES $1,867,3321 $1,915,4841 $1,901,9871 $124,6211 $2,026,608 6.55% REVENUES 1 1 9915 Snack Bar ($19) $0 $0 $01 $0 0.00% I 9916 Vending Machines ($6,574) ($8,156) ($9,000) $0 ($9,000) 0.00% 9970 Child Supervision , ($11,416) ($10,496) ($13,500) ($550) ($14,050) 4.07% 9975 Fitness Testing ($7,983) ($38,478) ($11,814) ($38,186) ($50,000) 323.23% 1 9991 Other Revenue $0 $0 $0 $0 $0 0.00% 9921 Admissions-Tennis ($99,471) ($89,489)I ($92,000), ($8,000)1 ($100,000) 8.70% 9924 Admissions-Squash ($26,609) ($23,638) ($30,800) $0 ($30,800) 0.00% I 9925 Admissions-Fitness Room ($31,101) ($18,654)1 ($39,600) $0 ($39,600) 0.00% 9926 Admissions-Racquet Ball 1 ($5,867) ($5,143)1 ($8,000 $0 ° )I ($8,000)_ 0.00% 9933 Rentals-Mtg.Room/Public I ($16,824) ($14,989) ($25,000) ($2,000) ° 9934 Rentals-Mtg.Room/Prog. ($58,500) ) ($27,000) 8.00% II ) ($38,000) ($50,000) $0 ($50,000) 0.00% 9935 Rentals-Halls ($82,110) ($66,116) ($85,000) ($5,000) ($90,000) 5.88% 9939 Rentals-Lockers ($543) ($1,069) ($1,500) $0 ($1,500) 0.00% 9957 Rentals-Pottery Studio ($7,700) ($9,100) ($8,400) $0 ($8,400) 0.00% I9958 Rentals-Wellness Clinic ($16,402) ($17,477) ($28,560) $01 ($28,560) 0.00% 9941 Membertships Tennis ($61,684) ($50,664) ($48,500) ($3,500) ($52,000) 7.22% 9943 Memberships-Pool/Health Club ($521,895)1 ($490,586) ($500,000) ($25,000) ($525,000) 5.00% 1 213. a City of Pickering • 2005 Current Budget • Run Date:3/22/2005 8:52'AM 2731 Recreation Complex -Central Core Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 9944 Memberships-Squash ! ($126,890) ($107,279) ($116,000) ($6,000) ($122,000) 5.17% 9945 Memberships-General ($33,158) ($30,396) ($36,437) $0 ($36,437) 0.00% 9946 Memberships-Racquet Ball ($22,445) ($20,803) ($24,500) ($1,225) ($25,725) 5.00% 9990 Other Revenue ($37,730) ($10,872) ($15,000) $0 ($15,000) 0.00% 9992 Other Revenue-Membership NSF Fee $0 ($150) $0 $0 $0 0.00% Total REVENUES J ($1,174,922) ($1,051,555) ($1,143,611)1 ($89,461)1 ($1,233,072) 7.82% Net $692,410 $863,929 $758,376 $35,160 $793,536 4.64% 1 • • I I 1 I I I 1 I I 214 - I I I City of Pickering 2005 Background Information 1 2731 Recreation Complex - Central Core Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 1 BUDGET Expenses I2731.1100.0000 Salaries&Wages• <-> Base Salaries and Wages $1,049,075 Total 2731.1100.0000 Salaries&Wages $1,049,075 2731.1200.0000 Overtime <-> Facilities $20,000 <-> Front Desk and Program $10,000 I Total 2731.1200.0000 Overtime $30,000 2731.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $261,596 I benefits such as dental and optical. Total 2731.1400.0000 Employer Contributions $261,596 2731.1900.0000 Uniforms <-> As per the Collective Agreement $4,000 1 Total 2731.1900.0000 Uniforms $4,000 2731.2110.0000 Travel <-> Mileage expenses for full-time staff-Program& Facility $6,000 Total 2731.2110.0000 Travel $6,000 2731.2131.0000 Cellular Phones <-> Cellular Phone Charges $5,000 Total 2731.2131.0000 Cellular Phones $5,000 2731.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $23,331 I telephone system lease costs. Total 2731.2140.0000 Telephones $23,331 2731.2210.0000 Advertising <-> Provide newspaper& brochure advertisements and promotions packages $25,000 Total 2731.2210.0000 Advertising $25,000 2731.2220.0000 Subscriptions& Publicati <-> Reference material,journals and reports $1,000 I Total 2731.2220.0000 Subscriptions&Publicati $1,000 2731.2340.0000 Seminars& Education <-> OASES PD Day-Kinesiologist $400 I <-> Can-Fit Pro Training-Kinesiologist $400 <-> Facilities-Supervisor, Facility Operations $200 <-> Complex Admin/Clerical Staff Training $500 I <-> Defibrillator Training $1,200 <-> ORFA Building Maintenance $1,500 <-> PRO Mun.Admin.Training Coordinator Facility Operations $300 Total 2731.2340.0000 Seminars& Education $4,500 2731.2370.0000 Insurance Premium <-> Insurance Premium $29,692 Total 2731.2370.0000 Insurance Premium $29,692 I 2731.2371.0000 Self Insurance <-> Insurance Deductible $4,000 Total 2731.2371.0000 Self Insurance $4,000 215 1 City of Pickering 2005 Background Information • 2731 Recreation Complex - Central Core Run Date: 05 8:26 AM 1 • Report Name Background nd Info Info.with Totals 2005 BUDGET I 2731.2394.0000 Rec/Prom& Sp.Ev./Gen P/R <-> Open House&Anniversary Celebration $5,000 <-> Membership Recognition Initiative 0 $3,000 Total 2731.2394.0000 Rec/Prom&Sp.Ev./Gen P/R $8,000 2731.2395.0000 Memberships . <-> Facility Licenses : Mech. Lic., Prof.fees, etc. $250 <-> Program memberships: Squash Ontario $450 <-> Tennis Ontario $700 <-> Ontario Fitness Council $125 <-> Fitness Centre Accreditation $150 <-> Certified Fitness Appraiser $120 <-> Durham Region Fitness Council $30 Total 2731.2395.0000 Memberships $1,825 2731.2399.0000 Outside Agency Services <-> Tennis Professional $12,845 <-> Squash Professional $24,999 <-> Security(Contract) $5,000 <-> Base Hospital Support Defibrillation Program $1,400 <-> Team Twelve-Personal Training-Offset by Fitness Testing Revenue $31,500 <-> Nutritional Services $3,500 Total 2731.2399.0000 Outside Agency Services $79,244 2731.2435.0000 Building Repairs& Maintenance It <-> Carpet Cleaning $1,500 <-> Caretaking Supplies $18,000 <-> General Supplies $6,000 <-> Glass Cleaning (quarterly) $4,000 <-> Snow Removal $5,000 <-> Building Supplies and Repairs $5,500 <-> Electrical Repairs $6,500 <-> Plumbing Repairs $6,000 <-> Lamps, Ballasts, Fuse Inventory $6,500 <-> Window, Door and Lock repairs $5,000 <-> Various repairs to infrastructure due to aging facility $20,000 <-> Maintenance Contract-New(part of recent Facility Staffing Reorganization) $40,000 <Reduced by TJQ> ($30,000) Total 2731.2435.0000 Building Repairs& Maintenance $94,000 2731.2478.0000 Misc.Equipment Repairs& <-> Various program equipment at the Recreation Complex $22,000 <-> Treadmill Belt replacements $8,000 Total 2731.2478.0000 Misc.Equipment Repairs& $30,000 - 2731.2481.0000 Other Fixed Assets-Rpr& II<-> Air Circulation Equipment(contract out) $6,000 <-> Elevator Inspection&Repair(contract out) $4,800 <-> Air conditioning(contract out) $15,000 <-> Energy Management-Service Contract $4,500 <-> Boiler Inspection and Repair(contract out) $5,000 216 1 City of Pickering 2005 Background Information 2731 Recreation Complex - Central Core Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 • BUDGET <-> Water Treatment $6,000 <-> Electrical repair and maintenance $5,000 <-> Plumbing repair and maintenance $4,000 <-> Fire alarm inspection and Service(contract out) $3,000 <=> Motors, Belts, Filters $3,000 <-> Custodial Repairs and Maintenance $3,000 <-> Diesel Generator Repair and Maintenance(contract out) Increase due to new testing $5,500 regulations Total 2731.2481.0000 Other Fixed Assets-Rpr& $64,800 2731.2678.0000 Misc Equipment Rentals <-> Occasional equipment needs,other equipment rentals $3,000 Total 2731.2678.0000 Misc Equipment Rentals $3,000 2731.5300.0000 Stationery&Office Supplies <-> General office supplies $5,000 <-> Computer related $3,000 Total 2731.5300.0000 Stationery&Office Supplies $8,000 2731.5302.0000 Forms <-> Professional printing services-Program $250 <-> Facilities $250 Total 2731.5302.0000 Forms $500 2731.5340.0000 Supplies-Spec.Events/Ba <-> Provide mix for banquet hall and meeting room rentals $12,000 Total 2731.5340.0000 Supplies-Spec.Events/Ba $12,000 2731.5510.0000 Utilities-Water <-> Recreation Complex-usage $22,490 Total 2731.5510.0000 Utilities-Water $22,490 2731.5520.0000 Utilities-Gas <-> Recreation Complex-usage $60,000 Total 2731.5520.0000 Utilities-Gas $60,000 2731.5530.0000 Utilities-Hydro <-> Recreation Complex-usage $186,030 Total 2731.5530.0000 Utilities-Hydro $186,030 2731.5902.0000 Misc. Equip. (under$500) <-> Card Access Supplies(cards, cartridges) $5,000 <-> Racquets, balls, eyewear for Elective Programs(replacement) $1,200 <-> Fitness Testing Supplies(replacement) $500 <-> Creative Centre and Child Supervision Centre $1,500 <-> Combination Locks(replacement) $750 <-> First Aid Supplies(replacement) $1,500 <-> Small Tools $1,500 . Total 2731.5902.0000 Misc. Equip. (under$500) $11,950 2731.8960.0000 Taxes-Tenant <-> Taxes(Tenant) $1,575 Total 2731.8960.0000 Taxes-Tenant $1,575 Total . $2,026,608 2 1" I City of Pickering 2005 Background Information 2731 Recreation Complex - Central Core Run Date.3121/2005 8.26 AM Report Name. Background Info.with Totals 2005 BUDGET 11 Total Expenses $2,026,608 Revenue I 2731.9916.0000 Vendina Machines <-> Based on 12%of total Complex Vending Machine Sales ($9,000) Total 2731.9916.0000 Vending Machines ($9,000) 2731.9921.0000 Admissions-Tennis <-> Prime time court admissions ($56,000) <-> Non Prime time court admissions ($44,000) Total 2731.9921.0000 Admissions-Tennis ($100,000) 2731.9924.0000 Admissions-Squash <-> Pay as you play-Prime time court admissions ($21,296) <-> Non prime time court admissions ($9,504) Total 2731.9924.0000 Admissions-Squash ($30,800) 2731.9925.0000 Admissions- Fitness Room <-> Adult-Singles ($15,510) <-> Adult-5 Pass ($8,910) <-> Adult- 10 Pass ($15,180) Total 2731.9925.0000 Admissions-Fitness Room ($39,600) 2731.9926.0000 Admissions- Racquet Ball <-> Pay as you play-Prime time court admissions ($4,620) <-> Non prime time court admissions ($3,380) Total 2731.9926.0000 Admissions-Racquet Ball ($8,000) 2731.9933.0000 Rentals-Mta. Room/Publi <-> Various private rentals for Complex Meeting Rooms(1,2&3) ($27,000) Total 2731.9933.0000 Rentals-Mtg. Room/Publi ($27,000) 2731.9934.0000 Rentals-Mta. Room Pro. <-> Rentals for Department Cul. & Rec. operating at the Pickering Recreation Complex ($50,000) Total 2731.9934.0000 Rentals-Mtg. Room Prg. ($50,000) 2731.9935.0000 Rentals-Halls <-> Various private rentals for Complex East and West Salons(Banquet Halls) ($90,000) Total 2731.9935.0000 Rentals-Halls ($90,000) 2731.9939.0000 Rentals-Misc. Equipment <-> Locker Rentals ($800) <-> Misc. Racquet Rentals ($700) Total 2731.9939.0000 Rentals-Misc. Equipment ($1,500) 2731.9941.0000 Membership-Tennis <-> Annual ($37,800) <-> Seasonal ($14,200) Total 2731.9941.0000 Membership-Tennis ($52,000) 2731.9943.0000 Membership-Pool/Health <-> Annual ($441,000) <-> Seasonal ($47,300) <-> Monthly ($36,700) Total 2731.9943.0000 Membership-Pool/Health ($525,000) 2731.9944.0000 Membership-Squash <-> Annual ($105,000) 218 I I City of Pickering 2005 Background Information I 2731 Recreation Complex - Central Core Run Date:3/21/2005 8:26 AM • Info Report Name: Background Info.with Totals 2005 • 1 BUDGET <-> Seasonal ($10,500) <-> Monthly ($6,500) Total 2731.9944.0000 Membership-Squash ($122,000) 2731.9945.0000 Membership- Fitness Room <-> Annual ($32,584) . . <-> Seasonal • ($1,926) <-> Monthly ($1,927) • Total 2731.9945.0000 Membership-Fitness Room ($36,437) I 2731.9946.0000 Membership-Racauet Ball <-> Annual ($25,200) <-> Seasonal ($351) 1 ' <-> Monthly ($174) ($2 Total 2731.9946.0000 Membership-Racquet Ball ($25,725) 2731.9957.0000 Rentals- Pottery Studio <-> Contractual Agreement with "The Pottery Studio"for lease of space ($8,400) �, Total 2731.9957.0000 Rentals-Pottery Studio ($8,400) 2731.9958.0000 Rentals-Wellness Clinic <-> Contractual agreement for lease of space ($28,560) I Total 2731.9958.0000 Rentals-Wellness Clinic ($28,560) 2731.9970.0000 Child Supervision <-> Single hour admission ($4,494) 1 <-> 6 hour pass ($1,772) <-> 15 hour pass ($7,784) Total 2731.9970.0000 Child Supervision ($14,050) I 2731.9975.0000 Fitness Testing <-> Personal Training-expense is reflected under Outside Agency Services-Team ($45,000) <-> Nutritional ($5,000) Total 2731.9975.0000 Fitness Testing ($50,000) II 2731.9990.0000 Other Revenue <-> Upper/Lower Concourse Rental ($1,700) <-> Leased equipment/space ($10,000) I <-> Miscellaneous rentals ($3,300) Total 2731.9990.0000 Other Revenue ($15,000) Total . ($1,233,072) ITotal Revenues ($1,233,072) Net Expenses $793,536 219 I I City of Pickering 2005 Current Budget 1 2733 Recreation Complex -Pool Run Date:3/22/20Q58:52AM p Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $339,958 $330,629 $311,328 $19,876 $331,204 $0 $7,600 6.38% 1200 Overtime $5,998 $4,687 $7,600 0.00% 1400 Employer Contributions $38,961 $45,719 $61,485 $6,441 $67,926 10.48% 1900 Uniforms $3,512 $3,809 $4,400 $600 $5,000 13.64% j 2110 Travel $372 $291 $300 $0 $300 0.00% 2140 Telephones $924 $1,762 $1,542 $141 $1,683 9.14% 2340 Seminars&Education $1,420 $1,146 $2,800 ($800) .' $2,000 -28.57% I2370 Insurance Premium $0 $4,214 $4,328 $76 $4,404 1.76% 2395 Memberships $334 $79 $340 $0 $340 0.00% 2435 Build Repairs&Mtce $54,252 $51,689 $53,000 $0 $53,000 0.00% 5 2478 Misc Equip Repairs $24,241 $15,123 $23,000 $0 $23,000 0.00% 5510 Utilities Water $20,335 $21,048 $21,530 $1,070 $22,600 4.97% 5520 Utilities-Gas $53,704 $57,275 $54,000 $3,800 $57,800 7.04% I 5530 Utilities-Hydro $101,970 $124,132 $115,500 $16,080 $131,580 13.92% 5902 Misc Equip&Tools(under$500) $978 $722 $1,500 $01 $1,500 0.00% Total EXPENDITURES 1 $646,9601 $662,326 $662,653 $47,2841 $709,9371 7.14% REVENUES I9923 Admissions Public Swimming ($59,425) ($57,957) ($68,488) ($3,425) ($71,913) 5.00% 9932 Rentals Pool ($131,131)I ($141,010) ($130,000) ($9,000) ($139,000) 6.92% 9936 Rentals-Pool-School Board $0 ($1,151) ($2,000) $0 ($2,000) 0.00% J 9943 Memberships-Pool/Health Club ($49,053) ($47,434) ($46,522) ($3,478) ($50,000) 7.48% 9990 Other Revenue ($98) ($533) $0 $0 $0 0.00% Total REVENUES 1 ($239,707)1 ($248,086)1 ($247,010)1 ($15,903)1 ($262,913) 6.44% IIINet 1 $407,253 $414,2401 $415,643 $31,3811 $447,0241 7.55%, I I I I I I I 220 1 City of Pickering 2005 Background Information 2733 Recreation Complex - Pool Run Date:3/21/20058:26AM Report Name: Background Info.with Totals 2005 BUDGET I Expenses 2733.1100.0000 Salaries&Wages I <-> Base Salaries and Wages $331,204 Total 2733.1100.0000 Salaries&Wages $331,204 2733.1200.0000 Overtime <-> To meet service level/workload committments $7,600 Total 2733.1200.0000 Overtime $7,600 2733.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $67,926 benefits such as dental and optical. Total 2733.1400.0000 Employer Contributions _ $67,926 2733.1900.0000 Uniforms <-> As per the Collective Agreement $5,000 Total 2733.1900.0000 Uniforms $5,000 2733.2110.0000 Travel <-> Mileage expenses for: Aquatic Program Coordinator $300 Total 2733.2110.0000 Travel $300 2733.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $1,683 telephone system lease costs. Total 2733.2140.0000 Telephones $1,683 2733.2340.0000 Seminars& Education <-> PRO Municipal Aquatic Training& Recertification $300 <-> (CPO)Certified Pool Operators Course $2,500 <Reduced by TJQ> ($800) Total 2733.2340.0000 Seminars&Education $2,000 2733.2370.0000 Insurance Premium <-> Insurance Premium $4,404 Total 2733.2370.0000 Insurance Premium $4,404 2733.2395.0000 Memberships <-> PRO-Aquatics $190 I <->. Life Saving Society $75 <-> Red Cross $75 Total 2733.2395.0000 Memberships $340 2733.2435.0000 Building Repairs&Maintenance <-> Pool Chemicals(conversion to CO2-Whirlpools-for Health&Safety) $25,000 <-> Cleaning Supplies $10,000 <-> Miscellaneous $1,000 <-> Electrical and plumbing repairs $3,000 <-> Lamps, Ballasts and Fuse Inventory • $4,000 <-> Filters, etc. $2,000 <-> Tile, painting,door and lock repairs $5,000 <-> Emergency lighting(replacement) $3,000 Total 2733.2435.0000 Building Repairs&Maintenance $53,000 2733.2478.0000 Misc.Equipment Repairs& <-> Filter System $5,000 221 I • I . City of Pickering 2005 Background Information I 2733 Recreation Complex - Pool Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 IBUDGET <-> Pool Supplies and Equipment $5,000 <-> Electrical and Plumbing $4,000 I <-> Dry-O-Tron repairs(contract) $4,000 <-> Pumps, Motors,Valves, Seals $3,000 <-> Repair parts for pool vacuum $2,000 I Total 2733.2478.0000 Misc.Equipment Repairs& $23,000 2733.5510.0000 Utilities-Water <-> Water $22,600 I Total 2733.5510.0000 Utilities-Water $22,600 2733.5520.0000 Utilities-Gas <-> Gas $57,800 Total 2733.5520.0000 Utilities-Gas $57,800 2733.5530.0000 Utilities-Hydro <-> Hydro $131,580 Total 2733.5530.0000 Utilities-Hydro $131,580 2733.5902.0000 Misc. Equip. (under$500) <-> First Aid Supplies $600 <-> Flutterboards(replacement) $400 I <-> Toys(replacement) $300 <-> Small Tools etc. $200 Total 2733.5902.0000 Misc. Equip. (under$500) $1,500 ITotal . $709,937 Total Expenses $709,937 IRevenue 2733.9923.0000 Admissions-Public Swimm i <-> Youth singles ($29,000) <-> Adult singles ($17,250) <-> Family singles ($18,663) I <-> Youth- 10 pass ($3,000) <-> Adult- 10 pass ($4,000) Total 2733.9923.0000 Admissions-Public Swimm ($71,913) I 2733.9932.0000 Rentals- Pool <-> Learn to swim ($85,700) <-> Private ($11,000) 1 <-> Pickering Swim Club ($39,000) <-> Synchro Club ($3,000) <-> Disabled swim ($300) I 2733.9936.0000 Rentals-Pool-School B - Total 2733.9932.0000 Rentals-Pool ($139,000) < ' ($2,000) Total 2733.9936.0000 Rentals-Pool-School B ($2,000) i 2733.9943.0000 Membership-Pool/Health <-> Youth ($2,000) <-> Adult ($24,000) r 222 1 City of Pickering 2005 Background Information 2733 Recreation Complex - Pool Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET I <-> Family ($24,000) Total 2733.9943.0000 Membership-Pool/Health ($50,000) Total . ($262,913) Total Revenues ($262,913) Net Expenses $447,024 I 1 I I I I 1 1 1 1 I I a 223 I City of Pickering I 2005 Current Budget Run Date:3/22/2005 8:52 AM 2735 Recreation Complex -Arenas Report Name:CunentBudget 2003 2004 20041 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $317,302 $321,271 $291,098 $11,490 $302,588 3.95% 1200 Overtime $17,597 $10,336 $12,000_ $0 $12,000 0.00% 1400 Employer Contributions 1 $41,111 $64,958 $74,139 $3,925 $78,064 5.29% I 1900 Uniforms $2,061 $1,967 $2,500 $0 $2,500 0.00% 2140 Telephones $293 $535 $477 $34 $511 7.13% 2340 Seminars&Education $5401 $1,437 $700 $1,000 $1,700 142.86% 2370 Insurance Premium $0 $4,038 $4,290 ($49)? $4,241 -1.14% I2399 Outside Agency Sery $0 $400 $400 $0 $400 0.00% 2435 Build Repairs&Mtce $38,343 $37,081 $43,000 ($5,000) $38,000 -11.63% 2478 Misc Equip Repairs $46,202 $34,372 $46,000 $0 $46,000 0.00% I 2678 Rental Misc Equip $383 $0 $500 $0 $500 0.00% 5300 Stationery&Office Supplies $317 $314 $300 $0 $300 0.00% 5302 Forms $400 $0 $300 $0 $300 0.00% I 5510 Utilities-Water $4,5191 $4,677 $7,000 ($2,000) . $5,000 -28.57% 5520 Utilities-Gas $12,935 $13,839 $13,000 $1,000 $14,000 7.69% 5530 Utilities-Hydro $105,486 $128,413 $130,000 $6,120 $136,120 4.71% I 5900 Gas,Oil Tires $0 $21 $800 ($500)1 $300 -62.50% 5902 Misc Equip&Tools(under$500) I $4831 $9071 $1,0001 $01 $1,000 0.00% Total EXPENDITURES I $587,9701 $624,5651 $627,5044 $16,0201 $643,524 2.55% REVENUES I 9915 Snack Bar ($1,396) ($3,200) ($2,000) $0 ($2,000) 0.00% 9916 Vending Machines 1 ($1,458) ($2,999) ($3,000) $0 ($3,000) 0.00% 9940 Advertising Space ($6,595) ($15,439) ($12,000) ($3,000) ($15,000) 25.00% I 9922 Admissions-Skating ($49,071) ($13,861) ($40,000) $0 ($40,000) 0.00% 9933 Rentals Mtg.Room/Public ($26,891) ($25,197) ($30,000) ($2,000) ($32,000) 6.67% 9934 Rentals-Mtg.Room/Prog. ; ($2,000) ($5,000) ($7,000) ($1,000) ($8,000) 14.29% I 9931 Rentals-Ice Surface ($483,319) ($514,018) ($510,000)1 ($5,000) ($515,000) 0.98% 9990 Other Revenue ($24,278) ($23,405) ($31,000) $0 ($31,000) 0.00% __ _ Total REVENUES ($595,006)1 ($603,118)1 ($635,000)1 ($11,000)1 ($646,000)1 1.73% I I INet ($7,036) $21,447 ($7,496) $5,0201 ($2,476)1 -66.97% I a . I • I I 224 I City of Pickering i 2005 Background Information . 2735 Recreation Complex -Arenas Run Date.3/21/20058.26 AM 1 • Report Name. Background Info.with Totals 2005 . BUDGET I Expenses 2735.1100.0000 Salaries&Wages <-> Base Salaries and Wages $302,588 - Total 2735.1100.0000 Salaries&Wages $302,588 2735.1200.0000 Overtime • <-> To meet service level/workload committments $12,000 Total 2735.1200.0000 Overtime $12,000 2735.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $78,064 benefits such as dental and optical. Total 2735.1400.0000 Employer Contributions $78,064 2735.1900.0000 Uniforms 1- <-> As per the Collective Agreement $2,500 Total 2735.1900.0000 Uniforms $2,500 2735.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $511 telephone system lease costs. Total 2735.2140.0000 Telephones $511 2735.2340.0000 Seminars& Education <-> Cover the cost of Refrigeration 'B'exam training&O.R.F.A. courses&safety $700 <-> O.R.F.A. -Ice Maintenance& Equip. Operation $1,000 . Total 2735.2340.0000 Seminars& Education $1,700 2735.2370.0000 Insurance Premium <-> Insurance Premium $4,241 Total 2735.2370.0000 Insurance Premium $4,241 2735.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $400 Total 2735.2399.0000 Outside Agency Services $400 2735.2435.0000 Building Repairs& Maintenance <-> Caretaking supplies $12,000 <-> Building repair supplies&services $12,000 I <-> Electrical repairs $6,000 <-> Plumbing repairs $3,000 <-> Door and lock repairs $1,000 <-> Parking lot maintenance(snow removal and garbage) $4,000 Total 2735.2435.0000 Building Repairs&Maintenance . $38,000 2735.2478.0000 Misc.Equipment Repairs& <-> Ministry of Labour Inspections $2,000 <-> Refrigeration repairs maintenance and dehumidifiers (contract) $13,500 <-> Overhaul Compressor (2) $10,000 is <-> Fan&motor repairs, supplies&fuse inventory $7,000 II <-> Electrical and Plumbing repairs $7,000 <-> Ice Resurfacer maintenance $3,500 <-> Misc. small equipment repairs $1,500 , <-> Energy Management System-Service Contract $1,500 Total 2735.2478.0000 Misc.Equipment Repairs& $46,000 I 225 - , I • City of Pickering 2005 • Background Information 1 2735 Recreation Complex -Arenas Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 1 BUDGET 2735.2678.0000 Misc Equipment Rentals I <-> Rental of tools for specific jobs $500 Total 2735.2678.0000 Misc Equipment Rentals $500 2735.5300.0000 Stationery&Office Suppl <-> General office supplies $100 I <-> Toners for printer $200 Total 2735.5300.0000 Stationery&Office Suppl $300 2735.5302.0000 Forms I <-> Printing of facility permits and receipt forms $300 Total 2735.5302.0000 Forms $300 2735.5510.0000 Utilities-Water • I <-> Recreation Complex Arena usage $5,000 Total 2735.5510.0000 Utilities-Water $5,000 2735.5520.0000 Utilities-Gas I <-> Recreation Complex Arena Usage $14,000 Total 2735.5520.0000 Utilities-Gas $14,000 2735.5530.0000 Utilities-Hydro <-> Recreation Complex Arena usage $136,120 Total 2735.5530.0000 Utilities-Hydro $136,120 2735.5900.0000 Gas, Oil,Tires Etc. <-> Supply necessary services to ice resurfacing machine $300 I Total 2735.5900.0000 Gas, Oil,Tires Etc. $300 2735.5902.0000 Misc. Equip. (under$500) <-> First Aid Supplies (replacement) $500 I <-> Small tools, etc. (replacement) $500 Total 2735.5902.0000 Misc. Equip. (under$500) $1,000 Total . $643,524 ITotal Expenses $643,524 Revenue I2735.9915.0000 Snack Bar <-> Snack Bar Lease Agreement ($2,000) I Total 2735.9915.0000 Snack Bar ($2,000) 2735.9916.0000 Vendino Machines <-> Arena vending machines ($3,000) I Total 2735.9916.0000 Vending Machines ($3,000) 2735.9922.0000 Admissions-Pleasure Ska <-> Daily admissions for individuals for Public Skating ($40,000) Total 2735.9922.0000 Admissions-Pleasure Ska ($40,000) I 2735.9931.0000 Rentals- Ice Surface <-> Based on an average of$135/hr. ($515,000) Total 2735.9931.0000 Rentals-Ice Surface ($515,000) I 2735.9933.0000 Rentals-Mta. Room/Publi <-> Various hall rentals, activities ($32,000) Total 2735.9933.0000 Rentals-Mtg. Room/Publi ($32,000) I2735.9934.0000 Rentals-Mta. Room Pra. 226 1 City of Pickering 2005 Background Information 2735 Recreation Complex -Arenas Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET I <-> Various program room rentals ($8,000) Total 2735.9934.0000 Rentals-Mtg. Room Prg. ($8,000) 2735.9940.0000 Advertising Soace <-> Rink Board advertising ($15,000) Total 2735.9940.0000 Advertising Space ($15,000) 2735.9990.0000 Other Revenue <-> Ball Hockey ($11,000) <-> Lacrosse ($20,000) Total 2735.9990.0000 Other Revenue ($31,000) Total . ($646,000) • Total Revenues ($646,000) Net Expenses ($2,476) • I I 1 I I I 1 1 i 1 I 227 • I City of Pickering 2005 Current Budget I Run Date:3!22/2005 8:52 AM 2744 Museum Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE 1 • Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages _ $213,387 $212,033 $210,992 $9,232 $220,224,500 4.38% 1200 Overtime $4,315 $1,317 $4,500 $0 $4 0.00% 1400 Employer Contributions $23,638 $23,800 $35,565 $4,960 . `$40,525 13.95% I 1900 Uniforms $1,933 $2,548 $3,000 $0 $3,000 0.00% 2110 Travel $2,941 $2,655 $3,800 $0 $3,800 0.00% 2122 Freight,Express&Cartage $405 $76 $600 $0 $600 0.00% 2131 Cellular Phones&Pagers I $0 $0 $0 $0 $0 0.00% I 2140 Telephones $3,454 $4,091 $4,466 $945 $5,411 21.16% 2210 Advertising $15,516 $11,065 $15,000 $0 :$15,000 0.00% 2211 Trade Shows,Exhib&Displays $452 $407 $500 $0 $500 0.00% I 2340 Seminars&Education $0 $1 $353 $600 $0 $600 0.00% 2370 Insurance Premium ,958 $3,672 $3,827 $81 $3,908 2.12% 2394 Recpt,Prom&Sp Events $62 $1,811 $1,500 $500 ,: $2,000 33.33% I 2395 Memberships $430 $225 $459 $1,600 .$2,059 348.58% 2399 Outside Agency Sery $4,935 $5,117 $7,800 $0 $7;800 0.00% 2435 Build Repairs&Mtce $14,307 $12,623 $10,000 $0 : : $10,000 0.00% 2478 Misc Equip Repairs $3,639 $2,405 $3,300 $0 $3,300 0.00% 11 2480 Antiques Repairs Mtce. $90 $221 $500 $0 $500 0.00% 2482 Grounds Upkeep $705 $207 $500 $0 $500 0.00% 5300 Stationery&Office Supplies $3,328 $4,350 $4,800 $0 ' $4,800 0.00% I 5340 Supplies-Special Events $10,317 $13,449 $15,000 $0 $15,000 0.00% 5345 Antique Purchases $253 $757 $500 $0 $500 0.00% 5400 Gift Shop Plaques $2,562 $3,380 $3,000 $0 $3,000 0.00% I5530 Utilities-Hydro j $3,7061 $4,8691 $5,500 ($340) $5,160 -6.18% 5540 Utilities-Oil r $494 $352 $700 $0 $700 0.00% 5900 Gas,Oil Tires $12 $180 $900 $0 $900 0.00% I 5902 Misc Equip&Tools(under$500) $97 $404 $500 $01 $500 0.00% Total EXPENDITURES $312,934 $312,1641 $337,8091 $16,9781 $354,787! 5.03% REVENUES 1610 Federal Grant ($4,394) $0 ($3,000) $0 ($3,000) 0.00% I 1623 Ont.Specific Grants ($17,710) ($20,616) ($17,700) $01 ($17,700) 0.00% 9910 Gift Shop _ ($3,303) ($3,681) ($4,500) $01 ($4,500) 0.00% 9915 Snack Bar ($449) ($346)1 ($500) $01 ($500) 0.00% I 9955 Programs I 9977 Donations • ($8,459) ($7,374)1 ($11,580)' ($1,475)1 ($13,055) 12.74% I ($499)I ($1,403)1 ($1,500), $01 ($1,500) 0.00% 9920 Admissions-Public&Edu. ($66,858) ($68,554) ($62,000)1 $0 ($62,000) 0.00% 9933 Rentals-Mtg.Room/Public ($6,002) ($6,070)1 ($10,000)1 $0 ($10,000) 0.00% 9990 Other Revenue ($541) ($309)1 ($3,800)1 $0 ($3,800) 0.00% Total REVENUES 1 ($108,216)1 ($108,352)1 ($114,580)1 ($1,475)1 ($116,055)1 1.29% Net $204,718 $203,812 $223,229 $15,5031 $238,732 6.94% 11 228 . 1 City of Pickering 2005 Background Information 2744 Museum Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET I Expenses 2744.1100.0000 Salaries&Wages • I <-> Base Salaries and Wages $220,224 Total 2744.1100.0000 Salaries&Wages $220,224 2744.1200.0000 Overtime <-> To meet service level/workload requirements $4,500 Total 2744.1200.0000 Overtime $4,500 2744.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $40,525 benefits such as dental and optical. Total 2744.1400.0000 Employer Contributions $40,525 2744.1900.0000 Uniforms <-> Work gloves, safety glasses,work boots-as per Collective Agreement $300 <-> Repair and Replacement of Costumes $1,700 <-> Costumes& protective equipment for volunteers $1,000 Total 2744.1900.0000 Uniforms $3,000 2744.2110.0000 Travel <-> Mileage for staff: Outreach Programs,Workshops, School Displays, Deliveries, $3,800 Special Events Programs Total 2744.2110.0000 Travel $3,800 2744.2122.0000 Freight,Express&Cartage <-> Shipment of Artifacts, steam Engines or displays $600 Total 2744.2122.0000 Freight,Express&Cartage $600 2744.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $5,411 telephone system lease costs. Total 2744.2140.0000 Telephones $5,411 2744.2210.0000 Advertising <-> Museum brochure,Artwork, P.M.T.'s posters&printing,display ads-special events, $15,000 local/regional advt. add.new events Total 2744.2210.0000 Advertising $15,000 2744.2211.0000 Tr Shows,Exhib.& Displays <-> Supplies and materials for temporary exhibits and displays, enlargements, lettering, $500 folios Total 2744.2211.0000 Tr Shows,Exhib.& Displays $500 2744.2340.0000 Seminars& Education <-> OMA-Committee Workshop, Honorariums for on site training workshops $300 <-> WHMIS& Safety $200 <-> Fundraising Workshops $100 Total 2744.2340.0000 Seminars&Education $600 2744.2370.0000 Insurance Premium <-> Insurance Premium $3,908 Total 2744.2370.0000 Insurance Premium $3,908 2744.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Very Important Volunteer Night and Appreciation Event to cover food, entertainment $2,000 &awards for volunteers, Roast eventNolunteer Appreciation Night $ 229 I City of Pickering 2005 Background Information 1 2744 Museum Run Date:3/21/2o058:26Ann Report Name: Background Info.with Totals 2005 IBUDGET Total 2744.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $2,000 I 2744.2395.0000 Memberships <-> York-Durham Association of Museums&Galleries $20 <-> Canadian Museum Association $81 <-> Ontario Museum Association $75 I <-> Ontario Historical Society $20 <-> Theatre Ontario $135 <-> Act-Co $60 I <-> Canada's National History Society-The Beaver $28 <-> Culinary Historians Membership $40 <-> HIGH FIVE Quality Assurance Program $1,600 Total 2744.2395.0000 Memberships $2,059 2744.2399.0000 Outside Agency Services <-> Gas and Steam Barn area plus restoration projects $4,200 I <-> Security patrol services (12 x 300) $3,600 Total 2744.2399.0000 Outside Agency Services $7,800 2744.2435.0000 Building Repairs& Maintenance I <-> Daily maintenance supplies and materials for building repairs $2,000 <-> Environmental monitoring&water treatment $4,000 <-> Routine plumbing and electrical services and repairs $4,000 Total 2744.2435.0000 Building Repairs& Maintenance $10,000 I2744.2478.0000 Misc.Equipment Repairs& <-> Daily maintenance supplies and restoration for Steam Barn equipment $3,300 Total 2744.2478.0000 Misc.Equipment Repairs& $3,300 I 2744.2480.0000 Antiques-Repairs&Maint <-> Conservation & Restoration Materials, On going repairs and restoration of artifacts in $500 Collection I Total 2744.2480.0000 Antiques-Repairs& Maint $500 2744.2482.0000 Grounds Upkeep <-> Annuals, perennial, seeds,vegetable plants, limestone for pathways and calcium $500 I chloride for driveway Total 2744.2482.0000 Grounds Upkeep $500 2744.5300.0000 Stationery&Office Suppl <-> On-site Program supplies $2,800 I <-> Outreach Program supplies $600 <-> General office supplies $1,400 Total 2744.5300.0000 Stationery&Office Suppl $4,800 2744.5340.0000 Supplies-Spec.Events/Ba <-> Volunteer lunches(14 event days), refreshments for training sessions (4 days) $2,500 <-> Demonstration Fees(5 event days) $3,500 I <-> Entertainment(7 event days) $3,500 <-> SOCAN Fees $400 <-> Supplies&Equipment $3,100 I <-> Volunteer BBX $2,000 Total 2744.5340.0000 Supplies-Spec.Events/Ba $15,000 2744.5345.0000 Antique Purchases <-> Reproduction items for programming Artifacts for the Collection $500 I 230 • • City of Pickering 2005 Background Information 2744 Museum Run Date:3/21/2005 8.26 AM Report Name: Background Info.with Totals 2005 BUDGET 1 Total 2744.5345.0000 Antique Purchases $500 2744.5400.0000 Gift Shop/Plaques <-> Retail Merchandise for Gift Shop $2,500 <-> Display and Sales Supplies $500 Total 2744.5400.0000 Gift Shop/Plaques $3,000 2744.5530.0000 Utilities-Hydro <-> Museum usage $5,160 Total 2744.5530.0000 Utilities-Hydro $5,160 2744.5540.0000 Utilities-Oil <-> To purchase fuel for the new heater in the schoolhouse $700 Total 2744.5540.0000 Utilities-Oil $700 2744.5900.0000 Gas, Oil,Tires Etc. <-> Museum-Steam Barn $900 Total 2744.5900.0000 Gas, Oil,Tires Etc. $900 2744.5902.0000 Misc. Equip. (under$500) <-> Gardening supplies for"Bloomers& Britches" $500 Total 2744.5902.0000 Misc. Equip. (under$500) $500 Total . $354,787 Total Expenses $354,787 Revenue 1610.2744.0000 Federal Museum Job Dev. G <-> Summer Career Placement Program ($3,000) Total 1610.2744.0000 Federal Museum Job Dev. G ($3,000) 1623.2744.0000 Ont Grant-Museum <-> Museum Operating Grant ($16,000) <-> Summer Exp. Grant ($1,700) Total 1623.2744.0000 Ont Grant-Museum ($17,700) 2744.9910.0000 Gift Shoo <-> Retail purchases: May/June ($1,000) <-> July/August ($1,500) <-> Sept./Oct./Nov. ($2,000) Total 2744.9910.0000 Gift Shop ($4,500) 2744.9915.0000 Snack Bar <-> Sale of lemonade, baked goods,corn on the cob during special events ($500) Total 2744.9915.0000 Snack Bar ($500) 2744.9920.0000 Admissions- Public& Edu <-> Admissions during Special Events ($13,900) <-> On Site Education Programs for Spring ($20,000) <-> OnSite Education Programs for Fall ($24,100) <-> General Admissions ($4,000) Total 2744.9920.0000 Admissions-Public& Edu ($62,000) 2744.9933.0000 Rentals-Mta. Room/Publi <-> Rentals-various supplies/artifacts ($1,000) <-> Weddings in the church 10 @ $200 ($2,000) <-> Film/Photography Rental , 3 Rentals ($7,000) I 231 I • City of Pickering 2005 Background Information 2744 Museum Run Date:3/21/2005 8:26 AM Report Name: Background Info.with Totals 2005 BUDGET Total 2744.9933.0000 Rentals-Mtg. Room/Publi ($10,000) 2744.9955.0000 Proarams <-> Buzz Saws& Building Blocks-5 programs @ $85.00 ($425) <-> Christmas Past-60 programs @ $90.00 ($5,400) <-> Fraktur- 10 programs @ $95.00 ($950) <-> Settlers' Workshop-8 programs @$95.00 ($760) <-> Sheep to Shawl -20 programs @ $90.00 ($1,800) <-> Stunning Stencils- 12 programs @$90.00 ($1,080) <-> Thingamijigs-8 programs @ $65.00 ($520) <-> Weaving Wizards- 10 programs @$90.00 ($900) <-> Wonderful Wool -10 programs @ $50.00 ($500) <-> Wordsmiths-8 programs @$90.00 ($720) Total 2744.9955.0000 Programs ($13,055) 2744.9977.0000 Donations ' <-> Memberships/individuals ($1,500) Total 2744.9977.0000 Donations ($1,500) 2744.9990.0000 Other Revenue <-> Program Sponsorship ($2,500) <-> Non-Resident Surcharge-School Boards outside of Durham Region ($1,300) Total 2744.9990.0000 Other Revenue ($3,800) Total . ($116,055) ITotal Revenues ($116,055) Net Expenses $238,732 I I I I I I 23g I . • IU 'Cr H U. I O Z Z 0 v _ N m CO 0 D c LL LL 0 I a., ZzU p C = E E0D o. • I• Ti a. C gOf a\ E 17 �, IT a) N C ' LS C m O m H� C °O mO U ° U'e m O LL o_ L ~ f E O O O O 0. 0. c c C u '<n na N nc' m8 co Q ~�0. E.a nm~�o 7 o.en.E. LIDU O n D D C C 9 a0i m d C C C .O O 2N € p o 0 o c c € T—TTT�- Z Z Z D D ? WO O O N O I LL$ 2 3_ N ; a mm E E c o co u n Y E. n z m u m n'T.a V c 12 c °� ° td� ° m > ° E .E e Ua ma � o�a Q• Q) - Lm ..n o U> m OU m • Q y- O m O 0 + O II U o TTT —� d itS u c� u r ti 0 0 EE -O - $ o cc n m ? II m 4 -n cu _ u u C1 a■ cc, Tot cc v O c E m �in Toi m Toi m ��' a,Q c Z O `oro E G °'S w.6 .m0 E°-' '0 c0 °j zv co ca € m t a -v m U m W'S 5 9 c U �U n om m m= m ° c o m=m ro a v U L 3 sy U m as TTTT� c m CO m m m E 0 '> c m' - m ' o 1 me a c in ` E m m_ E - n c Is o m g.o 2 m g a Q I NU c Q d N i / ,/ c r si 6' ? ��-- n• ma° a O .. c h ,( > V `a I 10 .0 CD Q O .� w N Q U I 233 I Citq O� I its I , PICK i I 1 PLANNING & DEVELOPMENT i DEPARTMENT 1 2005 BUDGET 111 I 1 1 I 1 I January 2005 234 I DEPARTMENTAL MISSION STATEMENT To guide development to enhance the quality of life for the Pickering community, through professional advice based on sound planning principles, and through the ' assurance of health, safety, and accessibility in the built environment 2005 DEPARTMENTAL GOALS AND OBJECTIVES • implement necessary amendments to the Department's reporting structure, 1 position descriptions, staff qualifications, building permit administrative by-law and business operations in order to comply with the requirements of the Building Code Statute Law Amendment Act preparing for growth in Seaton • finalize and report on the Department's planned organization, recruiting and business plans for administering development related to Seaton in 2006/2007 • • continue training new staff on City policies, procedures, and processes in order to bring them to full work level competency • secure the approval of the City's Amendment #13 to the Pickering Official Plan, and the related Regional Official Plan amendment, to implement the Growth Management Strategy for the lands north of the C.P. Rail line, south. of Highway 7; and to substantially complete the Sustainable Neighbourhood Plan as Phase 3 of the Growth Management Study • establish an approach to the 5 year review of the Pickering Official Plan to ' address priority policy matters including the completion of archaeological issues, the Oak Ridges Moraine Conservation Plan implementation; the Provincial Greenbelt Plan, the Provincial Growth Management Plan, and the results ofDurham Regional Official Plan Review • complete processing manuals, including all form letters related to the I acceptance of delegation of approval of draft plans of subdivision, condominium, and part lot control using the AMANDA software • monitor the effectiveness of the accessory dwelling unit zoning and registration process resulting from Council's enactment of zoning by-laws to now permit 'second units within certain existing dwellings, subject to registration • prepare for incorporating the legislated requirements arising out of Bill 124, including staff training and qualification, building permit timeframes, fee structures, and financial reporting for Building Services I • complete the zoning/land use review of institutional uses within "A" Rural Agricultural zones which are currently subject to an Interim Control By-law I 1 235 • PLANNING & DEVELOPMENT DEPARTMENT 2005 DEPARTMENTAL GOALS AND OBJECTIVES I • complete a review of the appropriateness of drive-thru facilities in the Downtown Core and Kingston Road Corridor • continue developing strategies which will increase opportunities for intensification within the urban area of the City, with special emphasis on the east side of Brock Road, north of Finch Avenue • secure funding for the City's Geo Smart g y Smart protect from Ministry of Natural Resources, develop project scope, and undertake project implementation 1 1 I I i 1 I 1 I I 236 . I PLANNING & DEVELOPMENT DEPARTMENT ' 2005 CHALLENGES AND OPPORTUNITIES INTERNAL , • apply significant staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities • utilization of the City's Geographic Information System in planning analysis • implement corporate geographic information system with funding nding from GeoSmart 1 • continue implementation of the ArcView software including conversion and training i • implement ArcIMS to allow for map, property data and aerial photo viewing on the corporate Intranet, subject to budget approval ' • continue implementation of Records Management policies • facilitate the achievement by all City building officials of the necessary tY 9 rY qualification standards established by the Province • incorporate the provincial standard documents and process requirements into the operations of the Building Section EXTERNAL • continue determining which planning activities the Department shall 9 P 9 P undertake given the increased demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint • meet the increasing demand for more timely study completions, development review, and approvals • continue determining which planning related initiatives of outside agencies 1 (i.e. environmental assessments, watershed studies, etc.) the Department should coordinate and participate in , 1 237 i I PLANNING & DEVELOPMENT DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT 1 EFFICIENCY • continue to develop the operational procedures manual for the Planning & Development Department • implement further staff training, cross-training, and empowerment opportunities • continue to improve the effectiveness and efficiency of planning and development control review processes through more coordinated, comprehensive, and integrated response mechanisms I • utilize the Geographic Information System to simplify operations • continue to integrate Development Control, Building, Planning applications, and filing systems with Amanda • initiate conversion of alphabetical files to the Corporate File Management System • increase the efficiency of the building permit process through increased front nt end screening of applications ' • restructure and incorporate the City's zoning review and approval function,, as far as practical, into the counter application process, in order to improve customer service and respond to legislated turn around times EFFECTIVENESS • continue expanding the use of a multi-disciplinary team approach to projects and problem solving • develop mechanisms and staff routines to help assure conformance of as-built site development with approved site plans • continue identifying clear ownership / responsibility for project management • continue review of the website to enhance information dissemination • fill gaps between the City's building review and inspection services and the minimum legislated requirements beginning in July 2005 I 1 238 1 PLANNING & DEVELOPMENT DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT ECONOMY ' • develop informational material for sale to targeted markets (with assistance of GIS technology and Teranet parcel fabric), and investigate the sale of customized planning information / mapping to the private sector • review the Planning & Development budget strategies, including an examination of the extent that user fees can offset operating costs • continue to carefully monitor the use of overtime that is paid in cash, using time-in-lieu and flex time wherever possible (given workload) 111 I 1 . 1 1 1 1 1 1 1 t I 239 I City of Pickering 2005 Current Budget Run Date:3/22/2005 8:52 AM Planning & Development Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. I BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $1,911,111 $2,062,021 $2,123,577 $108,048 $2,231,625 5.09% 1200 Overtime $45,423 $45,301 $57,300 ($1,100) $56,200 -1.92% 1400 Employer Contributions $354,004 $476,851 $550,203 $34,014 •`; $584,217 6.18% I 1800 Conferences $5,743 $5,257 $8,740 $660 b$9,400 7.55% 1900 Uniforms $719 $1,868 $1,600 $0 $1,600 0.00% 2110 Travel $18,775 $20,642 $26,210 ($1,010) =_$25,200 -3.85% 2131 Cellular Phones&Pagers $6,043 $6,198 $7,800 ($1,000) $6,800 -12.82% I2140 Telephones $15,460 $20,307 $24,057 ($897) $23,160 -3.73% 2210 Advertising $458 $0 $1,600 $0 $1,600 0.00% 2220 Subscription&Publications $4,148 $3,162 $4,650 ($950) $3;700 -20.43% I 2320 Property&Dev.Control.Expenses $0 $3,399 $6,500 ($4,000) $2,500 -61.54% 2340 Seminars&Education $5,927 $9,786 $22,470 ($6,620) $15,850 -29.46% 2370 Insurance Premium i $1,458 $1;678 $1,675 $22,480 $24,155 1342.09% I 2371 Ins.Deductible $1,000 $0 $2,000 $0 $2,000 0.00% 2392 Consulting&Professional $395,543 $156,218 $414,803 $2,967 $417,770 0.72% 2394 Recpt,Prom&Sp Events $813 $1,301 $1,450 $600 $2,050 41.38% 2395 Memberships $5,307 $8,232 $10,635 $5 $10,640 0.05% 2396 Photo,Mapping,Printing $2,666' $2,580 $4,000 $10,500 $14,500. 262.50% 2407 Roads Repair&Mtce $7,580 $7,924 $8,000 $12,000 $20,000 150.00% 2457 Veh-Repairs&Maintenance $3,979 $8,618 $5,500 $1,000 $6,500 18.18% I 2478 Misc Equip Repairs $1,957 $0 $3,500 ($1,700) $1,800 -48.57% 2635 Building Rentals $0 $0 $300 $0 . $300 0.00% 2678 Rental Misc Equip $13,853 $0 $16,000 ($9,000) $7,000 -56.25% I 5300 Stationery&Office Supplies $14,633 $16,673 $18,0001 $0 $18;000 0.00% 5302 Forms I $2,162 $1,141 $2,500 $0 $2,500 0.00% 5900 Gas,Oil Tires 1 $5,246 $5,525 $7,1001 ($100) $7,000 -1.41% I 5902 Misc Equip&Tools(under$500) ! $675 $520 $1,1001 $0 $1,100 0.00% Total EXPENDITURES j $2,824,685 $2,865,2041 $3,331,271 $165,8961 $3,497,1671 4.98% REVENUES 1416 Sale of Services-Agreements 1 ($67,622) ($68,181) ($62,000) ($3,000) ($65,000) 4.84% I 1429 Sale of Serv-Dev Cntrl ($108,099)1 ($118,564)1 ($95,000) $10,000 ($85,000) -10.53% 1460 Sale of Sery Plan Admin ($5,211) ($6,180) ($7,000)1 $0 ($7,000) 0.00% 1461 Sale of Sery-Plan Appl ($135,108)1 ($95,565) ($100,000)I $23,575 ($76,425)~ -23.58% I 1517 Licenses&Permits _ ($1,320,879) ($1,306,323) ($1,000,000) $0 ($1,000,000) 0.00% 1911 Trans.from Continuing Studies Res. $0 ($13,800) ($17,800) ($23,970)1 ($41,770) 134.66% 9990 Other Revenue ($407,418)1 ($78,473) ($269,453) $19,9531 ($249,500) -7.41% I 9990 Other Revenue ($9,471) ($16,772)1 ($8,000)1 ($12,000)1 ($20,000) 150.00% Total REVENUES I ($2,053,807)1 ($1,703,858)1 ($1,559,253)1 $14,5581 ($1,544,695) -0.93% Net $770,878 $1,161,346 $1,772,018 $180,4541 $1,952,472 10.18% I I 240 . I I City of Pickering 2005 Current Budget 1 Run Date:312112005 8:30 AM 2610 Plan & Develop -Admin Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $547,899 $572,741 $573,611 $36,081 $609,692 6.29% 1200 Overtime $3,362 $428 $5,000 $0 $5;000 0.00% 1400 Employer Contributions $113,965 $143,702 $155,983 $14,625 $170,608 9.38% I 1800 Conferences $1,787 $603 $1,915 $1,210 ($515) $1,400 -26.89% 2110 Travel $875 $783 ($610) $600 -50.41% 2131 Cellular Phones&Pagers $413 $404 $450 $0 $450 0.00% 2140 Telephones $4,343 $5,771 $6,864 ($37) $6,827 -0.54% I 2210 Advertising $458 $0 $1,600 $0 $1,600 0.00% 2220 Subscription&Publications $4,148 $3,162 $4,650 ($950) $3,700 -20.43% 2320 Property&Dev.Control Expenses $0 $3,399 $6,500 ($4,000) $2,500 -61.54% I 2340 Seminars&Education $1,390 $140 $1,000 $300 $1,300 30.00% 2370 Insurance Premium $0 $0 $0 $5,368 '; $5,368 0.00% 2394 Recpt,Prom&Sp Events $813 $1,301 $1,450 $600 $2,050 41.38% i 2395 Memberships $789 $1,045 $1,410 ($355) $1,055 -25.18% 2396 Photo,Mapping,Printing $2,666 $2,580 $4,000 $10,500 . $14,500 262.50% 2635 Building Rentals $0 $0 $300 $0 $300 0.00% 2678 Rental Misc Equip $13,853 $0 $16,000 ($9,000) • $7,000 -56.25% I5300 Stationery&Office Supplies $14,633 $16,673 $18,000 $0 $18,000 0.00%° 5302 Forms $2,162 $1,141 $2,500 $0 $2,500 0.00% 5902 Misc Equip&Tools(under$500) $119 $237 $300 $0 $300 0.00% I Total EXPENDITURES $713,6771 $754,1091 $802,7431 $52,0071 $854,750 6.48% REVENUES 1416 Sale of Services-Agreements $0 $0 ($62,000) ($3,000) ($65,000) 4.84% I 1460 Sale of Serv�Plan Admin ($5,211) ($6,180) ($7,000) $0 ($7,000) 0.00% Total REVENUES ! ($5,211) ($6,180) ($69,000) ($3,000) ($72,000) 4.35% i l Net $708,4661 $747,929 $733,743 $49,007 $782,7501 6.68% IExpenditures related to Committee of Adjustment have been transferred to account 2630. 1 I I I I 1 241 City of Pickering 2005 Background Information 2610 Plan & Develo p Admin Run Date:3/22/2005 2:52 PM Report Name: Background Info.with Totals 2005 BUDGET , Expenses 2610.1100.0000 Salaries&Wages <-> Base Salaries and Wages $583,762 <-> New Position -Administrative Assistant-for Departmental Support-July 1, 2005- $25,930 . Start Date Total 2610.1100.0000 Salaries&Wages $609,692 2610.1200.0000 Overtime <-> To meet service level/workload committments $5,000 Total 2610.1200.0000 Overtime $5,000 2610.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $170,608 benefits such as dental and optical. Total 2610.1400.0000 Employer Contributions $170,608 2610.1800.0000 Conferences <-> OPPI Conference-Hamilton-Sept 29/05 (Director)-Registration, travel, meals and $1,400 accommodations Total 2610.1800.0000 Conferences $1,400 2610.2110.0000 Travel , <-> City Staff who use their own vehicle for City business-various meetings/site $600 Total 2610.2110.0000 Travel $600 2610.2131.0000 Cellular Phones& Pagers <-> Pager Charges $450 Total 2610.2131.0000 Cellular Phones& Pagers $450 2610.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $6,827 telephone system lease costs. Total 2610.2140.0000 Telephones $6,827 2610.2210.0000 Advertising <-> Public meetings regarding various studies&notification of city-initiated zonings& $1,600 official plans Total 2610.2210.0000 Advertising $1,600 2610.2220.0000 Subscriptions& Publications <-> ICURR $400 <-> Ontario Planning Practice Updates $200 <-> Municipal Act-3 copies $150 <-> Ontario Lawyers Phone Book $100 <-> Ontario Planning Act-7 copies $400 <-> Various subscriptions/publications(APA, Places) $350 <-> Miscellaneous books/reports $400 <-> Building Code Act Bill 124 Update(7) $200 <-> Regulations, codes, and standards $600 I <-> Other technical material $200 <-> Canadata Cost Index $400 <-> Ontario Provincial Standards Web Access-Volume 1 to 3 $200 <-> Ontario Provincial Standards Web Access-Volume 4 $100 Total 2610.2220.0000 Subscriptions&Publications $3,700 242 . I City of Pickering 2005 • Background Information ' 2610 Plan & Develop -Admin 3/22/2005 2.52 Report Name: Background Info.wi h Totals 2005 1 BUDGET• 2610.2320.0000 Property&Dev Cntrl Exp I <-> Searching titles, registering documents,filing documents and obtaining transcripts $2,500 (unrecoverable amount only) Total 2610.2320.0000 Property& Dev Cntrl Exp $2,500 2610.2340.0000 Seminars&Education I <-> General Education Assistance $1,000 <-> Administrative Assistant seminar/course $300 Total 2610.2340.0000 Seminars&Education $1,300 I 2610.2370.0000 Insurance Premium <-> Insurance Premium $5,368 .Total 2610.2370.0000 Insurance Premium $5,368 I 2610.2394.0000 Recpt,Prom. &Sp.Ev.,Gen <-> Refreshments for public planning meetings/workshops and promotional situations $1,000 <-> Building Svcs-Host TACBOC Meeting $250 I <-> -Host LMCBO Conference $500 <-> Development Control-Host Utility Coordination Meeting-approximately 20 people $300 <-> Information&Support Services-Host AMANDA Central Users Group Meeting- $300 approximately 50 people I <Deleted by TJQ> Information &Support Services-Host AMANDA Central Users Group ($300) Meeting-approximately 50 people Total 2610.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $2,050 I 2610.2395.0000 Memberships <-> OPPI Full Membership @ $480-Director $480 <-> URISA Ontario $100 <-> URISA International $350 <-> AMANDA Central User Group Annual Fee $125 Total 2610.2395.0000 Memberships $1,055 I 2610.2396.0000 Photo,Mapping,Printing <-> Film purchases/processing/reproductions from outside organizations for day to day $3,000 requirements <-> Paragon (printing, laminating, enlargement/reduction. Kinkos/ICS Copy for colour $1,000 I <-> Conversion of storm sewer videos to DVD's-Development Control $3,500 <-> Orthophoto Mapping Update-for City purposes-Year one of three year payment $7,000 plan (2006-$4,500 required/2007-$4,500 required ) I Total 2610.2396.0000 Photo,Mapping,Printing $14,500 2610.2635.0000 Building Rentals <-> Rental of facilities and payment for security @ library when holding public meetings $300 I Total 2610.2635.0000 Building Rentals $300 2610.2678.0000 Misc. Equip. Rental <-> Licence agreement with Durham Region for Teranet(excludes GST) $7,000 Total 2610.2678.0000 Misc. Equip. Rental $7,000 I . 2610.5300.0000 Stationery&Office Supplies <-> Plotter, supplies, display boards, drafting supplies $5,000 <-> General office supplies $12,000 I <-> Development Control-Design Standards Manual-Binders,tabs and spines $1,000 Total 2610.5300.0000 Stationery&Office Supplies $18,000 2610.5302.0000 Forms I 243 - I City of Pickering 2005 Background Information 2610 Plan & Develop Admin Run Date:3/22/2005 2:52 PM Report Name: Background Info.with Totals 2005 BUDGET ' <-> Building permits, applications, inspection rpts, receipts, stickers. $1,500 <-> Work permits, inspection time sheets. $1,000 Total 2610.5302.0000 Forms $2,500 2610.5902.0000 Misc. Equip. (under$500) <-> Small office and drafting equipment $300 Total 2610.5902.0000 Misc. Equip. (under$500) $300 ' Total . $854,750 Total Expenses $854,750 ' Revenue 1460.0000.0000 SALE OF SERV- PLAN ADMIN <-> Sale of Services-maps and other planning documents ($7,000) Total 1460.0000.0000 SALE OF SERV-PLAN ADMIN ($7,000) 1610.1416.0000 Sale of Sery-Agreements <-> Development/Sub Division Agreements/Model Homes ($25,000) <-> Site Plan Agreements ($12,000) <-> Amendments/Miscellaneous Agreements/Re-drafts ($5,000) <-> Part Lot Control By-laws/Unit Fees ($8,000) <-> Miscellaneous Correspondence/Reporting ($2,500) <-> Release Document Assumption ($10,000) <-> Road Dedication By-laws/Road Closings ($2,500) Total 1610.1416.0000 Sale of Sery-Agreements ($65,000) Total . ($72,000) Total Revenues ($72,000) Net Expenses $782,750 1 1 1 1 244 • I I City of Pickering 2005 Current Budget . Run Date:3/22/2005 8:52 AM 2611 Planning Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE 1 Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 1 2004 EXPENDITURES I 1100 Salaries&Wages $639,456 $691,800 $711,946 $29,443 $741,389 4.14% 1200 Overtime $20,795 $23,997 $27,300 ($1,100) $26,200 -4.03% 1400 Employer Contributions $102,429 $147,266 $174,517 $10,695 , $185,212 6.13% I 1800 Conferences $2,831 $3,654 $4,425 $275 $4,700 6.21% 1900 Uniforms $90 $141 $200 $0 $200 0.00% 2110 Travel $835 $1,535 $1,500 $0 $1,500 0.00% 2131 Cellular Phones&Pagers $346 $359 $400 $0 $400 0.00% I2140 Telephones $5,742 $7,024 $8,278 ($756) $7,522 -9.13% 2340 Seminars&Education $2,849 $2,258 $4,600 $850 $5,450 18.48% 2370 Insurance Premium $0 $0 $0 $8,861 $8,861 0.00% I 2392 Consulting&Professional $393,450 $140,205 $387,803 $17,967 $405,770 4.63% 2395 Memberships 1 $2,602 $3,7031. $5,640 ($415) $5,225 -7.36% Total EXPENDITURES 1 $1,171,4261 $1,021,9411 $1,326,6091 $65,8201'•;;;'$1,392,429 4.96% I REVENUES 1461 Sale of Sery-Plan Appl ($135,108) ($95,565) ($100,000) $23,575 ($76,425) -23.58% 1911 Trans.from Continuing Studies Res. $0 ($13,800) ($16,800) ($23,970) ($40,770) 142.68% I 9990 Other Revenue ($407,418) ($78,473) ($269,453) $19,953 ($249,500) -7.41% . Total REVENUES ! ($542,526)1 ($187,838)I ($386,253) $19,5581 - ($366,695)1 -5.06% Net $628,900 $834,1031 $940,3561 $85,3781 $1,025,7341 9.08% I I I I I • . I I I I 245 1 .City of Pickering 2005 Background Information • 2611 Planning Report Name: Background Info with Totals 1 2005 BUDGET , Expenses 2611.1100.0000 Salaries&Wages ' <-> Base Salaries and Wages $741,389 <-> New Position -Environmental Planner-September 1,2005-Start Date $19,305 <Deferred by TJQ> to 2006-Environmental Planner ($19,305) <-> New Position -General Planner-July 1,2005-Start Date $25,635 <Deferred by TJQ> to 2006-General Planner ($25,635) Total 2611.1100.0000 Salaries&Wages $741,389 2611.1200.0000 Overtime <-> Secretary-Treasurer C/A-17 meetings $1,400 <-> Ontario Municipal Board Preparation $1,250 <-> High Volume Workload-Planners $12,500 <-> Statutory Information/Resident Mtgs • $7,500 <-> Council/Planning Committee Mtgs $3,550 Total 2611.1200.0000 Overtime $26,200 2611.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $185,212 benefits such as dental and optical. Total 2611.1400.0000 Employer Contributions $185,212 2611.1800.0000 Conferences <-> Ontario Assn of C/A-Sarnia-3 Days(2 staff) Registration, accommodations, travel $2,000 and expenses <-> OPPI Conference-Hamilton -Sept 29/05- (Mgr/1 Staff) Registration, travel, and $2,700 Total 2611.1800.0000 Conferences $4,700 2611.1900.0000 Uniforms <-> Uniforms as per the collective agreement $200 Total 2611.1900.0000 Uniforms $200 2611.2110.0000 Travel <-> City staff who use their own vehicle for City business. General site visits $1,500 Total 2611.2110.0000 Travel $1,500 2611.2131.0000 Cellular Phones <-> Cellular Phone Charges $400 Total 2611.2131.0000 Cellular Phones $400, 2611.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $7,522 telephone system lease costs. Total 2611.2140.0000 Telephones $7,522 2611.2340.0000 Seminars& Education I ; <-> Planner Progression -Education/Training $2,000 <-> Manager/Planner Training-CIP, OPPI, OMM, Insight, Inst of Municipal&Gov't $1,750 <-> CPTED-Senior Planner-Site Planning Level 1 &Planner I Level 2 course. Includes $1,700 accommodation/mileage Total 2611.2340.0000 Seminars&Education $5,450 2611.2370.0000 Insurance Premium <-> Insurance Premium $8,861 Total 2611.2370.0000 Insurance Premium $8,861 246 I I City of Pickering 2005 Background Information I 2611 Planning Report Name:Background Info,with Totals s 2005 IBUDGET 2611.2392.0000 Consulting& Professional I <-> NEW-Peer Review-General peer review of submitted studies $5,000 <-> NEW-Professional/Technical Assistance-ie. General review of site plans $8,000 <-> NEW-3D Model of Downtown Pickering-Phase 2 $30,000 <-> Deferred to 2005-Review of zoning updates(general provisions) $25,000 I <-> NEW-Growth Mgmt Study Phase 3-Sustainable Neighbourhood Planning Study- $241,000 FCM Grant$120,500/Deferred Revenue-$110,000 <-> NEW-OPA(GMS)approval contingencies $50,000 I <-> NEW-Duffin Heights Neighbourhood EMSP $100,000 <Deferred by TJQ> to 2006-Duffin Heights Neighbourhood EMSP ($100,000) <-> Deferred to 2005.-5 Year Review of Pickering OP including Waste Transfer Sites $20,000 • I <Deferred by TJQ> to 2006-5 Year Review of Pickering OP including Waste Transfer ($20,000) <-> Deferred to 2005-Archaeological Master Plan $50,000 <Deferred by TJQ> to 2006 -Archaeological Master Plan ($50,000) I <-> NEW-Development of Municipal Lighting Standards By-law for private lands. $6,000 Project is being undertaken in partnership with other Durham municipalities. <-> Funded from Continuting Studies Reserve-City Initiated Project-Oak Ridge $2,400 <-> Funded from Continuting Studies Reserve-Zoning Review/Policy Development $5,000 I <-> Funded from Continuting Studies Reserve-3D Digital Model $18,370 <-> Funded from Continuting Studies Reserve-GeoSmart $15,000 Total 2611.2392.0000 Consulting& Professional $405,770 I 2611.2395.0000 Memberships <-> OPPI/CIP Full Membership-5 staff @ $480 each $2,400 <-> OPPI/CIP Provisional Membership-4 staff @$540 each/1 staff @ $350 $2,600 I <-> Ontario Assn of C/A- 1 staff $100 <-> Cdn Association of Certified Planning Technicians-G. Romanowski $125 Total 2611.2395.0000 Memberships $5,225 ITotal . $1,392,429 Total Expenses $1,392,429 IRevenue 1461.0000.0000 SALE OF SERV- PLAN APPL I <-> Zoning By-law Amendment Applications-15 @ $1,200 ($18,000) <-> Local Official Plan Amendment Applications-2 @$2,200 ($4,400) <-> Regional Official Plan Amendment Applications-1 @$1,000 ($1,000) I <-> Draft Plan of Subdivision Applications-3 @$1,500 ($4,500) <-> Per Unit Fees-25 @ $50 ($1,250) <-> . Draft Plan of Condominium Applications-3 @$800 ($2,400) I <-> C/A Variance Applications-Accessory Structure-5 @$200 ($1,000) <-> C/A Variance Applications-Existing Building-30 @$350 ($10,500) <-> C/A Variance Applications-Vacant Land-10 @ $450 ($4,500) <-> C/A Variance Applications-Table-1 @$50 ($50) I <-> Ministers Zoning Order Amendment Applications-1 @$200 ($200) <-> Site Plan Apps-Residential Uses(multiple-attached&apt house)2 @$625 plus$65 ($5,000) per unit(max$6250) I 247 • City of Pickering 2005 Background Information 2611 Planning Report Name•Background Info.�with Totals 1 2005 BUDGET , <-> Commercial or Commercial/Residential Uses-4 @$625 plus$345 per 2,000m2 ($5,800) (max$6250) <-> Industrial/Other Uses-4 @$625 ($2,500) <-> Major Revisions to Approved Site Plans-3 @$625 ($1,875) <-> Minor Revisions to Approved Site Plans-10 @$250 ($2,500) <-> Site Plan Clearance/Conformity/LC Release Report-2 @$250 ($500) <-> Compliance Letter for Ministry Licenses-15 @ $50 ($750) <-> Land Division Comments-30 @$300 ($9,000) <-> Zoning By-law Holding Removal-2 @$350 Total 1461.0000.0000 SALE OF SERV-PLAN APPL ($76,425) 1911.2611.0000 TRSF FRM CONT STUDIES RES <-> City-initiated Project-Oak Ridge Moraine ($2,400) <-> City-initiated Project-Zoning Review/Policy Development ($5,000) <-> 3-D Digital Model of Downtown Pickering-Phase 1 ($18,370) <-> GeoSmart General Professional/Technical Assistance ($15,000) Total 1911.2611.0000 TRSF FRM CONT STUDIES RES ($40,770) 2611.9990.0000 Other Rev-Cost Recoveries <-> Northeast Quadrant-Landowners Funded ($19,000) <-> Growth Mgmt Study Phase 3(From Deferred Revenue) ($110,000) <-> Growth Management Study Phase 3-Sustainable Neighbourhood Planning Study- ($120,500) FCM Grant Total 2611.9990.0000 Other Rev-Cost Recoveries ($249,500) Total . ($366,695) Total Revenues ($366,695) Net Expenses $1,025,734 • 1 1 1 1 I 248 . I . I City of Pickering 2005 Current Budget IRun Date:312212005 8:52 AM 2612 Building Services Report Name:Current Budget I 2003 2004 2004 INCREASE1 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $422,404 $498,827 $497,672 $70,411 $568,083 14.15% 1200 Overtime _ $1,784 $3,283 $5,000 $0 $5,000 0.00% 1400 Employer Contributions $79,235 $115,802 $128,175 $18,826 $147,001 14.69% I 1800 Conferences $1,124 $1,001 $2,400 ($300) $2,100 -12.50% 1900 Uniforms $532 $812 $500 $0 $500 0.00% 2110 Travel $16,357 $17,899 $21,000 $0 . $21,000 0.00% 2131 Cellular Phones&Pagers $1,594 $1,830 $3,000 ($1,000) $2,000 -33.33% I2140 Telephones $3,465 $4,866 $5,663 $10 $5;673 0.18% 2340 Seminars&Education $995 $3,712 $10,660 ($4,660) $6,000 -43.71% 2370 Insurance Premium $274 $336 $335 $4,750 $5,085 1417.91% I 2371 Ins.Deductible $1,000 $0 $1,000 $0 $1;000 0.00% 2392 Consulting&Professional $2,092 $16,013 $25,000 ($15,000) $10,000 -60.00% 2395 Memberships $1,725 $2,610 $2,785 $215 $3,000 7.72% I 2457 Veh-Repairs&Maintenance $272 $1,070 $1,000 $0 $1,000 0.00% 5900 Gas,Oil Tires $661 $455 $1,100 ($100) '-' $1,000 -9.09% Total EXPENDITURES $532,9181 $668,5141 $705,2901 $73,1521 $778,4421 10.37% • REVENUES 1 I I 1416 Sale of Services-Agreements ($67,622) ($68,181) $0 $0 $0 0.00% 1517 Licenses&Permits ($1,320,879) ($1,306,323) ($1,000,000) $0 ($1,000,000) 0.00% Total REVENUES ($1,388,501)1 ($1,374,504) ($1,000,000)1 $01 ($1,000,000) 0.00% Net ($855,583) ($705,990) ($294,710) $73,152 ($221,558) -24.82% I I I I I I I i 249 1 City of Pickering 2005 Background Information • 2612 Building Services Run Date.3/2 Info with:26 AM I ' Report Name: Background Info.wi Totals 2005 • BUDGET 1 Expenses 2612.1100.0000 Salaries&Wages <-> Base Salaries and Wages $568,083 Total 2612.1100.0000 Salaries&Wages $568,083 2612.1200.0000 Overtime ' <-> To meet service level/workload committments $5,000 Total 2612.1200.0000 Overtime $5,000 2612.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $147,001 benefits such as dental and optical. Total 2612.1400.0000 Employer Contributions $147,001 2612.1800.0000 Conferences <-> Large Municipalities Chief Building Officials(LMCBO)Spring Workshop(Chief $700 Building Official) . <-> Ontario Assn of Architects(OAA)Conference(Chief Building Official) $700 III <-> LMCBO Fall Workshop(Chief Building Official) $700 Total 2612.1800.0000 Conferences $2,100 • 2612.1900.0000 Uniforms i <-> Uniforms as per the collective agreement $500 Total 2612.1900.0000 Uniforms $500 2612.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business $21,000 Total 2612.2110.0000 Travel $21,000 2612.2131.0000 Cellular Phones <-> Cellular Phone Charges $2,000 Total 2612.2131.0000 Cellular Phones $2,000 2612.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $5,673 telephone system lease costs. Total 2612.2140.0000 Telephones $5,673 2612.2340.0000 Seminars& Education I <-> -Qualification Courses-8 x$400 each $3,200 <-> -Filing Fee- 10 x$80 each $800 <-> -Qualification Exams- 10 x$80 each $800 <-> -CSA N293 re: Pickering Nuclear Fire Protection (CBO)includes hotel and mileage $1,200 (Ottawa) Total 2612.2340.0000 Seminars& Education $6,000 2612.2370.0000 Insurance Premium <-> Insurance Premium $5,085 Total 2612.2370.0000 Insurance Premium $5,085 2612:2371.0000 Self Insurance <-> Insurance Deductible $1,000 Total 2612.2371.0000 Self Insurance $1,000 2612.2392.0000 Consulting&Professional I <-> Professional engineers for structural/mechanical consultation $10,000 Total 2612.2392.0000 Consulting& Professional $10,000 i 250 I City of Pickering 2005 Background Information 1 2612 Building Services Run Date:3/21/20058.26AM g Report Name Background Info.with Totals 2005 BUDGET 2612.2395.0000 Memberships <-> Assn of Technicians&Technologists $350 <-> Ontario Building Officials Assn $400 <-> Ontario Plumbing Inspectors Assn $250 <-> Metro Area Code Interpretation Committee $100 <-> Cdn.Farm Building Assn $125 <-> Metro Area Plumbing Advisory Committee $125 <-> Ontario Assn of Architects $800 <-> Toronto Area Chief Building Officials Committee $350 <-> Toronto Area Building Inspectors $100 <-> American Society of Heating Refrigeration&Air Condition Engineers(ASHRAE) $400 I Total 2612.2395.0000 Memberships $3,000 2612.2457.0000 Vehicle-Repair& Maintenance <-> Repairs to one utility vehicle#626- 1998 Ford Explorer $1,000 Total 2612.2457.0000 Vehicle-Repair&Maintenance $1,000 2612.5900.0000 Gas, Oil,Tires, Etc. <-> Gas, Oil, Tires, etc. $1,000 _Total 2612.5900.0000 Gas, Oil, Tires, Etc. $1,000 Total . $778,442 Total Expenses $778,442 IRevenue 1517.0000.0000 LIC.&PERMITS-BLDG. <-> 250 detached/semi/townhouse dwellings @$1,800 ($450,000) <-> 200 apartment units ($100,000) <-> Other miscellaneous permits ($100,000) <-> $35 million industrial/commercial/institutional @ 1% ($350,000) Total 1517.0000.0000 LIC.&PERMITS-BLDG. ($1,000,000) Total . ($1,000,000) Total Revenues ($1,000,000) Net Expenses • ($221,558) I I I 251 , I I City of Pickering 2005 Current Budget • 1 Run Date:3122/2005 8:52 AM 2613 Development Control Regal Name.Cunent Budget 20031 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $301,351 $298,654 $340,348 ($34,687) ' $305,661 -10.19% 1200 Overtime $19,483 $17,594 $20,000 $0 $20,000 0.00% 1400 Employer Contributions $58,375 $70,082 $91,528 ($10,132) $81,396 -11.07% I 1900 Uniform $98 $915 $900 $0 $900 0.00% 2110 Travel $708 $425 $2,500 ($1,000) $1,500 -40.00% 2131 Cellular Phones&Pagers $3,690 $3,606 $3,950 $0 $3,950 0.00% 2140 Telephones $1,909 $2,647 $3,253 ($115) $3;138 -3.54% I2340 Seminars&Education $693 $3,675 $6,210 ($4,110) $2,100 -66.18% 2370 Insurance Premium $1,184 $1,342 $1,340 $3,501 $4,841 261.27% 2371 Ins.Deductible $0 . $0 $1,000 $0 $1,000 0.00% I 2392 Consulting&Professional $0 $0 $2,000 $0 - $2,000 0.00% 2395 Memberships $192 $874 $800 $200 $1;000 25.00% 2407 Roads Repair&Mtce $7,580 $7,924 $8,000 $12,000 $20,000 150.00% I 2457 Veh Repairs&Maintenance $3,707 $7,549 $4,500 $1,000 $5,500 22.22% 2478 Misc Equip Repairs $1,957 $0 $3,500 ($1,700) $1,800 -48.57% 5900 Gas,Oil Tires $5,180 $5,070 $6,000 $0 $6,000 0.00% I 5902 Misc Equip&Tools(under$500) $557 $284 $800 $0 $800 0.00% Total EXPENDITURES $406,664 $420,6401 $496,6291 ($35,043)1 " $461,5861 -7.06% REVENUES I 1 1429 Sale of Serv-Dev Cntrl ($108,099) ($118,564) ($95,000) $10,000 ($85,000) -10.53% I 1911 Trans.from Continuing Studies Res. $0 $0 ($1,000) $0 ($1,000) 0.00% 9990 Other Revenue ($9,471) ($16,772) ($8,000) ($12,000)I ($20,000) 150.00% Total REVENUES 1 ($117,569)1 ($135,336)1 ($104,000)1 ($2,000) ($106,000)1 1.92% IlNet $289,095 $285,304 $392,629 ($37,043)1 $355,5861 -9.43% . I I I • I I I 252 - I City of Pickering 2005 Background Information 2613 Development Control Run Date:3/21/2005 8:26 Ann Report Name: Background Info.with Totals 2005 BUDGET 1 Expenses 2613.1100.0000 Salaries&Wages <-> Base Salaries and Wages $305,661 Total 2613.1100.0000 Salaries&Wages $305,661 2613.1200.0000 Overtime <-> Development Review $3,800 <-> Servicing Inspection $6,050 <-> Confined Space Inspection $6,200 I <-> Maintenance Inspection $1,150 <-> Complaints/Site Visits $2,800 Total 2613.1200.0000 Overtime $20,000 1 • 2613.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $81,396 benefits such as dental and optical. Total 2613.1400.0000 Employer Contributions $81,396 2613.1900.0000 Uniforms <-> -Workboots-6 pairs$100 each $600 <-> -Coverall -4 pairs @ $78.00 each $300 Total 2613.1900.0000 Uniforms $900 2613.2110.0000 Travel <-> Allowance paid to employees that use their own vehicle for City business $1,500 I Total 2613.2110.0000 Travel $1,500 2613.2131.0000 Cellular Phones <-> Pager Charges $450 <-> Cellular Phone Charges $3,500 Total 2613.2131.0000 Cellular Phones $3,950 2613.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $3,138 telephone system lease costs. • Total 2613.2140.0000 Telephones $3,138 2613.2340.0000 Seminars& Education <-> Confined Space Training $100 <-> Effective Communication for Technical Professionals $2,000 Total 2613.2340.0000 Seminars& Education $2,100 I 2613.2370.0000 Insurance Premium <-> Insurance Premium $4,841 Total 2613.2370.0000 Insurance Premium $4,841 2613.2371.0000 Self Insurance <-> Insurance Deductible $1,000 Total 2613.2371.0000 Self Insurance $1,000 2613.2392.0000 Consulting& Professional <-> Annual Update of York Durham Utility Coordination Group Procedure Manual $1,000 <-> Deferred to 2005-Rosebank Road Study $10,000 <Deferred by TJQ> to 2006-Rosebank Road Study ($10,000) <-> Funded from Continuing Studies Reserve-Telecommunications/Right of Way $1,000 Total 2613.2392.0000 Consulting& Professional $2,000 23 1 I City of Pickering 2005 . Background Information • 1 2613 Development Control Run Date.3/21/2005 8:26 AM p ' Report Name' Background Info.with Totals 2005 IBUDGET 2613.2395.0000 Memberships I <-> Assn of Technicians&Technologists $350 <-> Development Technician $200 <-> Ontario Assn of Road Supervisors-1 staff $100 <-> Durham Public Works Assn-1 staff $130 <-> P. Eng Fees $220 Total 2613.2395.0000 Memberships $1,000 2613.2407.0000 Road Maintenance I <-> Curb Cuts and Newspaper Pads $20,000 Total 2613.2407.0000 Road Maintenance $20,000 2613.2457.0000 Vehicle-Repair& Maintenance I <-> Repairs to four department utility vehicles $5,500 Total 2613.2457.0000 Vehicle-Repair& Maintenance $5,500 2613.2478.0000 Misc.Equipment Repairs& Maintenance I <-> Repairs and annual maintenance/recalibration to various types of equipment $1,800 (confined space equipment/gas detectors). Total 2613.2478.0000 Misc.Equipment Repairs& Maintenance $1,800 2613.5900.0000 Gas, Oil,Tires Etc. I <-> Gas, Oil, Tires,etc. $6,000 Total 2613.5900.0000 Gas, Oil,Tires Etc. $6,000 2613.5902.0000 Misc. Equip. (under$500) I <-> Various sundry items such as tape measure, hammers, and piks $800 Total 2613.5902.0000 Misc. Equip. (under$500) $800 Total . $461,586 ITotal Expenses $461,586 Revenue 1429.0000.0000 SALE OF SERV-DEV CNTRL <-> General Inspection ($61,500) I <-> Revenue from Telecpmmunication Companies for Municipal Consent&Occupancy ($9,000) of Right of Ways <-> City's component of fees associated with Ministry of Environment&Energy ($4,000) Certificate of Approval for storm sewer installation related to development I <-> Provision for overtime chargeback. ($10,500) Total 1429.0000.0000 SALE OF SERV-DEV CNTRL ($85,000) 1911.2613.0000 TRSF FRM CONT STUDIES RES 1 <-> Telecommunications-Right of Way Study ($1,000) Total 1911.2613.0000 TRSF FRM CONT STUDIES RES ($1,000) 2613.9990.0000 Other Revenue 1 <-> Curb cuts/Newspaper pads ($20,000) Total 2613.9990.0000 Other Revenue ($20,000) Total . ($106,000) / Total Revenues ($106,000) Net Expenses $355,586 I 254 I City of Pickering , 2005 Current Budget 1 2630 Committee of Adjustment Run Date:312112005 8 30A Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) - BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 1100 Salaries&Wages $0 $0 $0 $6,800 $6,800 0.00% 1800 Conferences $0 $0 $0 $1,200 g r '$1200 0.00% 2110 Travel $0 $0 $0 $600 x$600 0.00% 2340 Seminars&Education $0 $0 $0 $1,000 „x$1,000 0.00% 2395 Memberships $0 $0 $0 $360 b --$360 0.00% Total EXPENDITURES $01 $01 $01 $9,960 a $9,960 0.00% INet $0 $0 $0 $9,960 $9,960 0.00% These expenditures have been transferred from account 2610 IPlanning & Development — Administration. , I . I I I I I I . 1 I I I 255 1 City of Pickering 2005 Background Information 2630 Committee of Adjustment Run Date:3/21/2005 8:26 w IReport Name: Background Info.with Totals 2005 BUDGET • Expenses 2630.1100.0000 Salaries&Wages <-> Honorarium-5 Members $6,800 Total 2630.1100.0000 Salaries&Wages $6,800 2630.1800.0000 Conferences <-> Confence for C/A Member(1 member)in Samia (includes registration, $1,200 accommodation, mileage and expenses) Total 2630.1800.0000 Conferences $1,200 2630.2110.0000 Travel <-> C/A Members- 17 meetings @ 51 km per meeting @ $.53/km $500 <-> C/A Members-Site Visits-200km @$.53/km $100 TotaF 2630.2110.0000 Travel $600 2630.2340.0000 Seminars&Education <-> Ontario Assn of C/A Seminar-Owen Sound- 1 day x 2 members-includes $1,000 accommodations, registration, travel and parking Total 2630.2340.0000 Seminars&Education $1,000 2630.2395.0000 Memberships • <-> Ontario Assn of C/A-5 Members $360 Total 2630.2395.0000 Memberships $360 Total . $9,960 Total Expenses $9,960 Revenue Total Revenues Net Expenses $9,960 I 1 1 I 1 256 - I City of Pickering 2005 Current Budget tRun Date:3/22/2005 8:52 AM External Agencies Report Name:Current Budget 2003 2004 2004 INCREASE ' 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 2110 Travel $540 $641, $1,500 $0 $1,500 0.00% 2210 Advertising $0 $0 $100 $0 $100 0.00% 2220 Subscription&Publications $0 $8 $100 $0 $100 0.00% I 2340 Seminars&Education $0 $598 $240 $0 $240 0.00% 2392 Consulting&Professional $0 $0 $500 $0 $500 0.00% 2394 Recpt,Prom&Sp Events $0 $165 $200 $0 $200 0.00% 2395 Memberships $0 $60 $100 $0 $100 0.00% 2396 Photo,Mapping,Printing $0 $0 $1,500 $0 $1,500 0.00% 2399 Outside Agency Sery $21,222 $21.,544 $21,000 $1,000 $22,000 4.76% 5300 Stationery&Office Supplies $0 $37 $500 $0 $500 0.00% 1 5400 Gift Shop Plaques $0 $0 $2,000 $0 $2,000 0.00% 5902 Misc Equip&Tools(under$500) $0 $0 $100 $0 $100 0.00% 7180 PAW Animal Control Centre $237,026 $240,633 $252,840 ($16,340) $236,500 -6.46% I 7181 Livestock Killed $4,5291 $5,015 $6,000 ($1,000)1 $5,000 -16.67% Total EXPENDITURES I $263,3181 $268,7001 $286,6801 ($16,340)1 ;$270,340 -5.70% REVENUES 1 1516 Lic.&Per.-Animal ($73,725), ($71,555) ($70,000) $0 ($70,000) 0.00% I1623 Ont.Specific Grants ($4,529)1 ($3,315) ($6,000) $01. ($6,000) 0.00% Total REVENUES ($78,254)1 ($74,870)1 ($76,000)1 $0 ($76,000)1 0.00% f 1 Net $185,0641 $193,830 $210,680 ($16,340)1 $194,340 -7.76% I I I 1 I I 257 I . I City of Pickering 2005 Current Budget tRun Date:3122/2005 8:52 AM 2743 Heritage Pickering Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE IActual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES • I 2110 Travel $0 $242 $1,000 $0 ;, $1,000 0.00% 2210 Advertising $0 $0 $100 $0 $100 0.00% 2220 Subscription&Publications $0 $8 $100 $0 $100 0.00% I 2340 Seminars&Education $0 $598 $240 $0 $240 0.00% 2392 Consulting&Professional $0 $0 $500 $0 $500 0.00% 2394 Recpt,Prom&Sp Events $0 $165 $200 $0 $200 0.00% I 2395 Memberships $0 $60 $100 $0 ;`; $100 0.00% 2396 Photo,Mapping,Printing $0 $0 $1,500 $0 $1,500_ 0.00% 5300 Stationery&Office Supplies $0 $37 $500 $0 $500 0.00% 5400 Gift Shop Plaques $0 $0 $2,000 $0 $2,000 0.00% I 5902 Misc Equip&Tools(under$500) $0 $0 $100 $0 $100 0.00% Total EXPENDITURES L $01 $1,1091 $6,3401 $0! $6,3401 0.00% I I Net $0 $1,109 $6,3401 $01 $6,340 0.00% I I I I I I 1 I 1 I 258 t City of Pickering 2005 Background Information 2743 Heritage Pickering Run Date:3/21/2005 8.26 AM Report Name: Background Info.with Totals 2005 BUDGET 1 Expenses 2743.2110.0000 Travel I <-> Mileage-conference, designation research $1,000 Total 2743.2110.0000 Travel $1,000 2743.2210.0000 Advertising <-> Print ads, promotion for HP work $100 Total 2743.2210.0000 Advertising $100 2743.2220.0000 Subscriptions&Publicati <-> Publications related to heritage activities $100 Total 2743.2220.0000 Subscriptions&Publicati $100 2743.2340.0000 Seminars&Education <-> Annual CHO conference $240 Total 2743.2340.0000 Seminars&Education $240 2743.2392.0000 Consulting& Professional <-> Consultations for designations, promo materials $500 Total 2743.2392.0000 Consulting& Professional $500 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Designation event $200 Total 2743.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $200 2743.2395.0000 Memberships <-> Annual fees for CHO $100 I Total 2743.2395.0000 Memberships $100 2743.2396.0000 Photo,Mapping,Printing <-> Brochure printing,film development $1,500 Total 2743.2396.0000 Photo,Mapping,Printing $1,500 2743.5300.0000 Stationery&Office Suppl <-> General office supplies $500 Total 2743.5300.0000 Stationery&Office Suppl $500 2743.5400.0000 Gift Shop/Plaques <-> Plaques for designated properties $2,000 Total 2743.5400.0000 Gift Shop/Plaques $2,000 2743.5902.0000 Misc. Equip. (under$500) <-> Film, etc. $100 Total 2743.5902.0000 Misc. Equip. (under$500) $100 Total . $6,340 Total Expenses $6,340 , Revenue Total Revenues Net Expenses $6,340 I 259 City of Pickering 2005 Current Budget 1 Run Date:3!22/2005 8:52 AM 2293 Animal Control Report Name:Current Budget 2003 2004 2004 INCREASE 2005 % CHANGE • Actual Actual REVISED (DECREASE) BUDGET 2005 VS. BUDGET 2004 EXPENDITURES I 2110 Travel $540 $399 $500 $0 -'$500 0.00% 2399 Outside Agency Sery $21,222 $21,544 $21,000 $1,000 $22,000 4.76% 7180 PAW Animal Control Centre $237,026 $240,633 $252,840 ($16,340) x:$236,500 -6.46% I 7181 Livestock Killed $4,529 $5,015 $6,000 ($1,000) y"$5;000 -16.67% Total EXPENDITURES $263,3181 $267,5911 $280,3401 ($16,340)1 F ($264,000 -5.83% REVENUES Lic.&Per.-Animal ($73,725) ($71,555) ($70,000) $0 >A$70,000) 0.00% 1 1623 Ont.Specific Grants ($4,529) ($3,315)1 ($6,000) $0 ($6,000) 0.00% Total REVENUES ($78,254) ($74,870)1 ($76,000)1 $01 ($76;000), 0.00% Net $185,064 $192,721 $204,340 ($16,340) $188,000 -8.00% 1 1 i 1 r . - 1 1 1 1 260 - t City of Pickering 2005 Background Information 2293 Animal Control Run Date:3/21/2005 8:26 AM with I Report Name: Background Info.with Totals 2005 BUDGET I Expenses 2293.2110.0000 Travel <-> Mileage costs of the Livestock valuers $500 Total 2293.2110.0000 Travel $500 2293.2399.0000 Outside Agency Services <-> Provides for fees to Livestock Valuers and the commission paid to persons selling $22,000 dog and cat licences door-to-door Total 2293.2399.0000 Outside Agency Services $22,000 2293.7180.0000 Ontario Humane Society <-> Pickering's share of operating expenses of PAW Animal Shelter $236,500 Total 2293.7180.0000 Ontario Humane Society $236,500 2293.7181.0000 Livestock Killed <-> Cost of livestock killed by dogs and wild animals $5,000 Total 2293.7181.0000 Livestock Killed $5,000 Total . $264,000 Total Expenses $264,000 Revenue 1516.0000.0000 LIC.&PERMITS-ANIMAL <-> Door to door selling of dog and cat licences ($70,000) Total 1516.0000.0000 LIC.&PERMITS-ANIMAL ($70,000) 1623.2293.0000 Ont Grant-Animal Contro <-> Reimbursement for livestock claims where animal is killed by a coyote ($6,000) Total 1623.2293.0000 Ont Grant-Animal Contro ($6,000) Total . _ ($76,000) Total Revenues ($76,000) Net Expenses $188,000 1 1 I I 261 t CR!! 00 tea►..• ;.12L I _* .. .. • • PICICE- " G I 1 PICKERING PUBLIC LIBRARY BOARD r 1 1 2005 BUDGET 1 1 1 1 • 1 . 1 1 1 262 . 1 PICKERING PUBLIC LIBRARY MISSION STATEMENT VISION STATEMENT: 1 Pickering Public Library: Your bridge to ideas and information. MISSION STATEMENT: I The Pickering Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of media. I Pickering Public Service Priorities: • The Pickering Public Library exists so that all Pickering residents have equal access to the resources, information and ideas that will enrich their civic, corporate and personal lives at no direct cost , • Residents satisfy their interest in, and appetite for, information about popular cultural and social trends, and enjoy satisfying recreational experiences • Residents pursue opportunities for personal growth and development • Residents meet and interact in their community and beyond, and participate in public discourse about community issues • Residents pursue opportunities to further their interest in business, career, work, entrepreneurship, personal finances and obtaining employment • Residents obtain the information needed to make informed decisions about consumer issues, and government services, officials and organizations • Residents know and better understand personal and community heritage 1 2005 LIBRARY GOALS AND OBJECTIVES • Further develop viable partnerships with other appropriate agencies • Optimize shared service options with similar library systems to continue to improve efficiencies ' • Continue to source and pursue all viable sources of alternative funding • Continue to develop electronically-based operational efficiencies • Continue to anticipate and respond to increased public demand for innovative and cost-effective I service models • Implementation of Year Two of the Board's Service Plan 2004-2006 • Maintain existing key service access points to offer full accessibility and improved client service • Continue to develop a viable long-term funding strategy enabling the library to continue with a proactive approach to library service , • Page2of5 1 263 1 PICKERING PUBLIC LIBRARY ■ 2005 CHALLENGES AND OPPORTUNITIES IINTERNAL • Continue to address challenge of updating and reviewing services to remain efficient, effective Iand competitive within budgetary constraints • Significant budgetary impact of increasing utility costs and maintenance of aging buildings I • Continue to modify the organizational structure to reflect the changing needs of our library clients 9 9 9 rY and all residents of Pickering while anticipating future needs • Purchase, specify and implement u pg rade to replace 16-y ear-old public service computer system EXTERNAL • Further develop and explore partnerships with external organizations to realize savings and efficiencies I • Expand opportunities with local community agencies and other Durham Region Libraries I • Continue to work collaboratively with all City of Pickering departments whenever appropriate to continue to develop an effective integration of service delivery 1 I 1 1 1 264 Page 3 of 5 f PICKERING PUBLIC LIBRARY . 1 OPERATIONAL EFFICIENCIES ' EFFECTIVENESS • Emphasis on service: There has been an increased emphasis on pro-active client services to ensure that our library clientele receive the personal service that they expect. The success of this initiative is evident in our record-breaking circulation for 2004 of over one million items (collection I use up 18% over 2003) • In addition, more people are entering our libraries than ever before and are making more use of the facilities and resources (435,000 in-person visits in 2004) 1 • Re-organization at Central: The main floor at the Central branch was re-carpeted and the collection re-organized to provide increased accessibility, improved efficiency and responsive 1 customer service. • More resource dollars going to collection.development: I • Improved pricing resulting from joint purchasing provides more books for the same dollar • Collective pricing for the processing Of the collection has resulted in bulk pricing with no increase for a further two years • Continued efforts to develop purchasing consortia for library materials ' ENHANCED INFORMATION SERVICES TO PUBLIC ACHIEVED WITHIN EXISTING RESOURCES: I • Expanded use of email and electronic methods to distribute library publicity and information • All branches have reliable Internet access I • The Pickering Ajax Digital Alliance (PADA) project is a co-operative project between the Ajax and Pickering Public Libraries and uses staffing funds provided through HRDC • Shift to programs for school-aged children such as the Wise Guys Homework Club develops 1 library use amongst this age group • Emphasis on reading for boys, to respond to provincial concerns about the learning gap • Summer Reading Club expanded to include participation at all branches • Additional co-operative author events shared amongst neighbouring libraries • Additional class visit programs to enable local school children to have practical orientation to public library resources EFFICIENCY , • Increased partnerships result in more projects being completed with cost savings to the library. Our participation in the CAP (Community Access Project), and with other libraries such as those within Durham Region and provincially, have enabled us to offer superior service with no additional cost to the Pickering Library. ' Page4of5 I 265 I • Ongoing automation of processes, e.g. Digitization of newspapers and local history material enables access to more online information. Our partnership with the Ajax Library and HRD Canada to implement the PADA project have resulted in,improved access to library materials with no additional cost to the libraries ECONOMY I • Circulation of library materials increased 18% in 2004 over 2003. This increased volume has been effectively managed while increasing our emphasis on client services through the Iimplementation of improved technological innovations. • The expansion of RFID technology to Central, with the installation of a self-serve checkout • terminal, has resulted in better management of our collection, including reduced shrinkage and more importantly, long term savings. This technology has meant that the significant increase in circulation can be managed without additional staff. • During the past year we were able to maintain current prices for licenses and electronic products. Our price for library material processing supplies is one of the lowest in Canada. We are continuing to pursue all options for consortia buying, to maximize our collection while minimizing costs. I • Our continued participation in Library consortium purchases for materials and on-line services resulting in direct cost savings. In 2004 we expanded our participation to a provincial network. I Our participation in the Durham-wide materials consortium enabled us to negotiate an excellent price for library materials and processing, including a cost cap for the next two years. 1 • We will continue to seek out viable opportunities for alternate funding sources for specific projects. Our history of successful partnerships with Human Resources Development Canada, the Community Access Project with Industry Canada, and the Ontario Ministry of Culture has Iprovided us with the funding to undertake projects with a significant value to the local community. I 1 I 1 Page 5 of 5 266 II - City of Pickering 2005 Current Budget I Run Date:3/22/2005 8:52 AM Libraries Report Name:Current Budget 2003 20041 2004 INCREASE 2005 % CHANGE Actual Actual REVISED (DECREASE): BUDGET 2005 VS. BUDGETI 2004 EXPENDITURES 1 I 1100 Salaries&Wages $2,247,235 $2,377,361 $2,342,468, $124,913 $2,467,381 5.33% 1200 Overtime $6,425 $9,320 $0 $0 $0 0.00% 1400 Employer Contributions $403,078 $493,760 $518,740 $13,710 '" $532,450 2.64% I1800 Conferences $4,085 $7,380 $7,490 $0 . $7,490 0.00% 2110 Travel $10,399 $10,121 $9,805 $1,067 $10,872 10.88% 2121 Postage $4,895 $5,591 $4,806 ($100) $4,706 -2.08% 2122 Freight,Express&Cartage $24 $227 $420 $0 " $420 0.00% 2131 Cellular Phones&Pagers $0 $0 $0 $0 $0 0.00% 2140 Telephones $52,220 $58,216 $56,591 $4,304 $60,895 7.61% 2210 Advertising $2,707 $1,431 $3,000 $0 $3,000 0.00% I 2320 Legal Services $1,816 $4,043 $7,500 ($1,900) $5,600 -25.33% 2340 Seminars&Education $4,769 $8,976 $6,500 $1,000 $7,500 15.38% 2365 Purch Pmting/Broch/News Ltr $1,148 $1,988 $1,500 $1,000 $2,500 66.67% I 2370 Insurance Premium $10,204 $32,155 $33,299 $618, $33,917 1.86% 2371 Ins.Deductible $Q $1,104 $0 $1,000 $1,000 0.00% 2391 Data Processing Services $135 $0 $0 $0 $0 0.00% 2392 Consulting&Professional $6,054_ $4,153 $3,500 ($3,500) $0 -100.00% I2394 Recpt,Prom&Sp Events $3,668 $3,380 $3,575 $0 $3,575 0.00% 2395 Memberships $1,947 $1,047 $1,8821 ($539) $1,343 -28.64% 2399 Outside Agency Sery $0 $3,4001 $0 $0 $0 0.00% 1 2435 Build Repairs&Mtce 1 $123,552 $121,068 $137,7041 $2,005 $139,709 1.46% 2478 Misc Equip Repairs $107,898 $112,223 $106,771 ($2,235) $104,536 -2.09% 2481 Other Fix.Assets Rep&Mtce. $3,810 $4,163 $4,120 ($4,120) $0 -100.00% I 2678 Rental Misc Equip $0 $0 $1,134 $0 $1,134 0.00% 5300 Stationery&Office Supplies $41,305 $46,056 $40,000 ($17,340) $22,660 -43.35% 5303 Catalogue Processing Supp • j $0, $0 $0 $24,640 $24,640 0.00% I 5310 Lib Materials $253,896 $507,621 $477,825 $22,795 $500,620 4.77% 5510 Utilities Water 1 $5,579 $7,369 $6,034 $1,709 $7,743 28.32% 5520 Utilities-Gas 1 $42,6071 $43,871 $53,387 ($6,007) $47,380 -11.25% 5530 Utilities-Hydro _ $93,1171 $126,642 $120,620 $13,380 $134,000 11.09% I 5540 Utilities-Oil $1,6601 $1,4331 $3,024 $91 $3,115 3.01% 5902 Misc Equip&Tools(under$500) $3,8521 $5,401 $5,4501 $2,875 $8,325 52.75% Total EXPENDITURES $3,438,0871 $3,999,5021 $3,957,1451 $179,3661 $4,136,5111 4.53% I REVENUES 1 1 1 1 1529 Fines-Library Matls. ($146,742) ($156,093) ($146,468) ($2,789)1 ($149,257) 1.90% 1580 Misc.-Photocopies Lib. 1 ($21,281) ($17,136)1 ($19,000) $0 ($19,000) 0.00% I 1610 Federal Grant j ($8,015) ($6,734)1 $0 $0 $0 0.00% 1623 Ont.Specific Grants j ($109,033) ($172,788) ($106,425) $01 ($106,425) 0.00% 9916 Vending Machines ($666) ($696)1 ($850) $01 ($850) 0.00% 9955 Programs $01 $0 ' $0 $0 $0 0.00% I 9933 Rentals-Mtg.Room/Public ($9,520) ($8,324) ($6,000) ($3,114) ($9,114) 51.90% 9990 Other Revenue ($3,513)1 ($4,077)1 ($4,000) $0 ($4,000) 0.00% Total REVENUES ($298,770) ($365,849)1 ($282,743) ($5,903)1 ($288,646) . 2.09% I Net 1 $3,139,317 $3,633,653 $3,674,402 $173,4631 4 $3,847,8651 4.72% I 267 , I • City of Pickering 2005 I Background Information 2745 Libraries Run Date:3/21/2005 3:11 PM I Report Name: Background Info.with Totals 2005 BUDGET I Expenses 2745.1100.0000 Salaries&Wages <-> Base Salaries and Wages $2,429,726 <-> Increase Page Hours(increased circ CN& PC) $15,120 <-> 1 Additional Sunday Service Day $1,230 I <-> D.C.E.O. Position (add 8 Hours) $19,305 <-> Contingency for Staff Training hours for new ILS $2,000 Total 2745.1100.0000 Salaries&Wages $2,467,381 2745.1400.0000 Employer Contributions <-> This item includes mandatory deductions(CPP., El., EHT., )and employer provided $528,950 benefits such as dental and optical. <-> Employee Assistance Program $3,500 I Total 2745.1400.0000 Employer Contributions $532,450 2745.1800.0000 Conferences <-> 1. Ontario Library Association Annual Conference(OLA) $2,595 I <-> 2. Other Conferences(OALT, CODI, etc.) $1,495 <-> 3. CLA/ALA/PLA (Travel/Regis./Accom. $2,650 <-> 4. EASO Conference (Health and Safety) $750 I Total 2745.1800.0000 Conferences $7,490 2745.2110.0000 Travel <-> Courier-Based on 2004 travel at City's approved rate of$0.53 x 5,000 km&$0.46 x $3,982 I 2,774 <-> Board &Staff- 13,000km @$0.53 $6,890 Total 2745.2110.0000 Travel $10,872 111 2745.2121.0000 Postage <-> Overdue notices: 8,000 @$0.50 $4,300 <-> Other mail $406 Total 2745.2121.0000 Postage $4,706 I 2745.2122.0000 Freight,Express&Cartage <-> Freight, Express& Cartage $420 Total 2745.2122.0000 Freight,Express&Cartage $420 I 2745.2140.0000 Telephones <-> This expense consists of long distance, local monthly charges and internal $49,895 telephone system lease costs. I <-> Internet Costs $11,000 Total 2745.2140.0000 Telephones $60,895 2745.2210.0000 Advertising I <-> Advertising (Recreation Newsletter, advertisements,job postings) $1,000 <-> Programming Funds for Children's and YA reading programs $2,000 Total 2745.2210.0000 Advertising $3,000 2745.2320.0000 Legal Services Expenses <-> Collection agency fees $600 <-> Provision for legal counsel $5,000 Total 2745.2320.0000 Legal Services Expenses $5,600 I 2745.2340.0000 Seminars& Education <-> SOLS, OMMI, In-House,Computer training, CPR/HS training $6,500 1 268 II I City of Pickering 2005 . Background Information I 2745 Libraries Run Date:3/21/20053:11 PM Report Name: Background Info.with Totals 2005 IBUDGET <-> Travel costs $1,000 Total 2745.2340.0000 Seminars& Education $7,500 I 2745.2365.0000 Purch..Pr./Broch./News Lt <-> Miscellaneous, includes business cards,Annual Reports(includes 11% P.S.T> & $2,500 Total 2745.2365.0000 Purch. Pr./Broch./News Lt $2,500 1 2745.2370.0000 Insurance Premium <-> Insurance Premium $33,917 Total 2745.2370.0000 Insurance Premium $33,917 1 2745.2371.0000 Self Insurance <-> Insurance Deductible $1,000 • Total 2745.2371.0000 Self Insurance $1,000 I 2745.2394.0000 Recpt,Prom.&Sp.Ev.,Gen <-> Board Meetings, etc. $2,575 <-> Promotions etc. . _ $1,000 I2745.2395.0000 Memberships Total 2745.2394.0000 Recpt,Prom. &Sp.Ev.,Gen $3,575 <-> Canadian Library Association $230 <-> Ontario Library Association (Institutional) $375 I <-> C.E.L.P.L.O. $200 <-> Tourist Association of Ontario $106 <-> Ajax/Pickering Board of Trade $103 1 <-> CODI (Dynix users) $112 <-> Children's Book Centre $75 <-> Social Development Council $32 I <-> American Library Association $110 Total 2745.2395.0000 Memberships $1,343 2745.2435.0000 Building Repairs& Maintenance I <-> Central-Janitorial (Tendered with City)(includes Sundays) $38,155 <-> Sanitact(6 units) $1,272 <-> Security System Service $419 I <-> Security Services 635 hours @ $15.40/hr. $10,072 <-> Door maintenance contingency $2,500 <-> W/C deodorizer $900 <-> -Misc.costs (outside lighting, pest control,etc.) $2,652 1 <-> -Washroom&janitorial supplies(all sites) $4,882 <-> -Air handling maintenance(chillers&starters only) $5,150 • <-> -Fan calibration &adjustment $1,545 I <-> -Fire alarm, sprinkler&fire extinguishers(all sites) $4,460 <-> -Elevator maintenance $4,913 <-> -Boiler maintenance $1,118 I <-> -Garbage disposal $3,899 <-> -Diesel generator maintenance $1,545 <-> -Misc. provision for electrical, plumbing, mechanical&other supplies $12,001 $2,127 I <-> -For City services(e.g. mowing, landscaping) <-> Pett. Creek-Janitorial (shared 50/50 with City) $13,694 <-> Pett. Creek-HVAC service contingency $427 269 I City of Pickering 2005 Background Information 2745 Libraries Run Date:3/21/2005 3:11 PM Report Name: Background Info.with Totals 2005 BUDGET I <-> Pett. Creek-Voxcom Security Service $419 <-> Pett. Creek-Sanitact(1 Unit) $242 <-> Pett. Creek-Snow Removal $424 <-> Greenwood-Janitorial $1,609 <-> Greenwood-HVAC service contingency $212 <-> Greenwood-Voxcom Security Services $419 I <-> Claremont-Janitorial $1,609 <-> Claremont-Voxcom Security Services $419 <-> Claremont-Misc. Repair& Maint. (snow removal, landscaping etc.) $3,183 111<-> Claremont-Misc. Equipment $637 <-> Whitevale-Janitorial $979 <-> Water testing (all branches) $1,200 I <-> Contingency(All Sites) 12% R&.M Buildings , $14,626 <-> Off Site Storage Unit $2,000 Total 2745.2435.0000 Building Repairs& Maintenance $139,709 2745.2478.0000 Misc.Equipment Repairs& I <-> LAN -Anti-virus software $5,772 <-> LAN -Filtering software licenses $175 <-> LAN - Reference Chat Software $400 I <-> LAN -Public Printing system $390 <-> LAN -Contingency(incl. upgrades) $6,600 <-> Checkpoint Maintenance-Hardware $12,504 I <-> Checkpoint Maintenance-Software $2,949 <-> DYNIX-CPU maintenance $3,537 <-> DYNIX-Software maintenance $35,404 I <-> DYNIX-Peripheral maintenance $4,544 <-> COPIER-(7 Units) $13,727 <-> COPIER-Colour Photocopier $12,921 I <-> DUPLICATOR-Lease&Maintenance $1,962 <-> MICROFICHE Reader/Printer(1 Unit) $1,680 <-> Contingency(incl. Coin sorter/Checkpoint CN/upgrades) $1,971 Total 2745.2478.0000 Misc.Equipment Repairs& $104,536 t 2745.2678.0000 Misc Equipment Rentals <-> Interac Card Reader plus transaction fees(CN & PC) $1,134 ITotal 2745.2678.0000 Misc Equipment Rentals $1,134 2745.5300.0000 Stationery&Office Suppl <-> General office supplies(copier supplies partially offset by Rev.Acct.) $22,660 Total 2745.5300.0000 Stationery&Office Suppl $22,660 I 2745.5303.0000 Catalogue Processing Supp <-> Processing supplies includes materials processing supplies, security cases, $24,640 membership cards, overdue notices&printer rolls Total 2745.5303.0000 Catalogue Processing Supp $24,640 2745.5310.0001 Library Mat-57.14% <-> Collection purchases(reflects increased population&materials costs $492,500 <-> Bindery(transfer from account 2481) $4,120 <-> Federation of Ontario Libraries $4,000 270 . II City of Pickering 2005 Background Information 2745 Libraries • Report Name. B BacckgroundInfowihTotals 2005 • BUDGET Total 2745.5310.0001 Library Mat-57.14% $500,620 2745.5310.0002 Library Materials 2745.5510.0000 Utilities-Water <-> Central $6,658 <-> Petticoat Creek $1,085 • Total 2745.5510.0000 Utilities-Water $7,743 2745.5520.0000 Utilities-Gas <-> Central $35,060 <-> Petticoat Creek $9,475 <-> Claremont $2,845 Total 2745.5520.0000 Utilities-Gas $47,380 2745.5530.0000 Utilities-Hydro <-> Central $115,000 <-> Whitevale $3,000 <-> Greenwood • $1,000 <-> Petticoat Creek $12,000 <-> Claremont $3,000 Total 2745.5530.0000 Utilities-Hydro $134,000 2745.5540.0000 Utilities-Oil <-> Greenwood $3,115 Total 2745.5540.0000 Utilities-Oil $3,115 2745.5902.0000 Misc. Equip. (under$500) <-> Miscellaneous $7,000 <-> Plexiglass display holders $700 <-> Parent/Child Reading chairs $625 Total 2745.5902.0000 Misc. Equip. (under$500) $8,325 Total . $4,136,511 Total Expenses $4,136,511 Revenue 1529.0000.0000 FINES-LIBRARY MATLS. <-> Fines-Proforma based on fall, 20034ctuals estimated at 950,000 circulations ($128,415) <-> Lost&damaged (net GST deducted)based on 2004 estimated 950,000 circulations . ($9,797) <-> F&S Charges(net GST deducted) Card replacement fee ($9,243) <-> Public fax ($1,802) Total 1529.0000.0000 FINES-LIBRARY MATLS. ($149,257) 1580.0000.0000 MISC. -PHOTOCOPIES LIB. <-> Proforma, based on receipts in 2003(Includes Debit card, CD-ROM, Microfiche ($19,000) receipts plus colour copier) Total 1580.0000.0000 MISC. -PHOTOCOPIES LIB. ($19,000) 1623.2745.0000 Ont Grant-Library <-> Household Grant-Province ($97,833) <-> Pay Equity Equalization "down-payment"est. -Prov. ($8,592) Total 1623.2745.0000 Ont Grant-Library ($106,425) 2745.9916.0000 Vending Machines 271. City of Pickering 2005 Background Information 2745 Libraries Run Date:3/21/2005 3:11 PM Report Name: Background Info.with Totals III 2005 BUDGET I <-> Based on 2004 receipts ($850) Total 2745.9916.0000 Vending Machines ($850) 2745.9933.0000 Rentals-Mta. Room/Publi I <-> Based on 2004 rental income at Central ($9,114) Total 2745.9933.0000 Rentals-Mtg. Room/Publi ($9,114) 2745.9990.0000 Other Revenue <-> Payphone, book sales,other revenues based on 2004 estimates ($4,000) Total 2745.9990.0000 Other Revenue ($4,000) Total . ($288,646) Total Revenues ($288,646) Net Expenses $3,847,865 1 1 1 i 272