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June 18, 2012
fi City o0 'e) Council Meeting w --r- 1 Agenda PICKERING Monday, June 18, 2012 Council Chambers 7:30 pm 7:00 pm In Camera Meeting of Council I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest III) Adoption of Minutes Page In Camera Council Minutes, May 22, 2012 Under Separate Cover Council Minutes, May 22, 2012 1-17 Planning & Development Committee Minutes, June 4, 2012 18-19 Executive Committee Minutes, June 11, 2012 20-28 IV) Presentations 29 V) Delegations VI) Correspondence VII) Committee Reports 30-36 a) Report PD 06-2012 of the Planning & Development Committee b) Report EC 06-2-12 of the Executive Committee VIII) Reports — New and Unfinished Business 37-69 IX) Motions and Notice of Motions 70 X) By-laws 71-81 Accessible For information related to accessibility requirements please contact PICK E pat G Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertsc Dickerina.ca XI) Confidential Council - Public Report 82 XII) Other Business XIII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, May 2, 2012 • Minutes of the Advisory Committee on Diversity, May 10, 2012 • Minutes of the Heritage Pickering Advisory Committee, May 24, 2012 • Ciro 4 A Council Meeting Minutes ; ; T Tuesday, May 22, 2012 M eii i - 7:30 PM Council Chambers s Present: Mayor David Ryan Councillors: K. Ashe • D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer G. Paterson - Director, Corporate Services & Treasurer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering D. Shields - City Clerk L. Harker -Coordinator, Records and Elections (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution # 65/12 Moved by Councillor Dickerson Seconded by Councillor McLean In Camera Council Minutes, April 16, 2012 Council Minutes, April 16, 2012 Planning & Development Committee Minutes, May 7, 2012 • 1 Czt v! Council Meeting Minutes Tuesday, May 22, 2012 CO-314 ti IOC 7:30 PM Council Chambers L1 t - • Executive Committee Minutes, May 14, 2012 Carried (IV) Presentations 1. Rouge Valley Health System Foundation • Mayor Ryan welcomed members of the Rouge Valley Health System Foundation and provided an overview of how the City's funding has contributed to the Rouge Valley Health System MRI Campaign. Mayor Ryan and Council presented a cheque in the amount of$100,000 to the Rouge Valley Health System Foundation for the Image is Everything Campaign. 2. Local Look Back Contest Mayor Ryan provided a brief overview of the Local Look Back Contest. He noted that • students from across the Durham Region were invited to participate in this essay contest that allowed young people to connect with their respective communities and schools to "look back" on how they evolved. Mayor Ryan presented Brianna MacEachern, Pickering's winner in the contest with a certificate, swim pass for the Pickering Recreation Complex and Pickering Museum Pass. (V) Delegations • 1. Glenn Brown Election of Regional Chair • • Glenn Brown appeared before Council in opposition to the Direct Election of the Regional Chair. Mr. Brown advised Council that he does not believe the benefits are obvious in terms of good governance and questioned whether the current chair is ineffective because he is not directly elected or simply that he is not an effective Chair. Mr. Brown also discussed various issues relating to campaigning across the entire • Region and finding a quality candidate that understands urban and rural issues. A question and answer period ensued. 2. Emery Homes — 1880, 1876 & 1872 Liverpool Road and 1863, 1865, 1871, 1875, 1877 & 1881 Glendale Drive Patricia Foran, a lawyer with Aird & Berlis representing Emery Homes appeared before Council in opposition to the Committee's decision to not support the recommendations contained in Report PD 10-12 at the Planning & Development 2 cal/ 00 Council Meeting Minutes '`' 1-1-' Tuesday, May 22, 2012 10171 7:30 PM Council Chambers 1j3 meeting on May 7, 2012. Ms. Foran advised Council of the public consultation conducted by her clients and that this Report had been supported by the Planning & Development Department. Ms. Foran believes that this plan is entirely consistent with the City's official plan and that this type of development advances the goals expressed by the City. (VI) Correspondence 1. Corr. 13-12 P.M. Madill, Regional Clerk 39-44 Region of Durham Re: Proposed By-law to Change the Method of Selecting the Regional Chair Resolution # 66/12 Moved by Councillor Ashe Seconded by Councillor O'Connell That Corr. 13-12 from P.M. Madill, Regional Clerk, Region of Durham for Council consideration of a by-law to authorize the Direct Election of the Regional Chair, which was passed by Regional Council on April 4th, 2012, be endorsed. Carried Unanimously On a Recorded Vote 3. Corr. 14-12 Tate Besso, Chair Heritage Pickering Advisory Committee Resolution # 67/12 Moved by Councillor McLean Seconded by Councillor Rodrigues That Corr. 14-12 from Tate Besso, Chair, Heritage Pickering Advisory Committee, submitting the 2011 Annual Report and the proposed 2012 Work Plan on behalf of the Heritage'Pickering Advisory Committee, be received. Carried 3 a4P Council Meeting Minutes km 4,41,.11fi„ Tuesday, May 22, 2012 WCO Ellet 7:30 PM 0 4 Council Chambers • (VII)Committee Reports a) Report EC 05-2012 of the Executive Committee 2. Chief Administrative Officer's Report, CAO 10-12 Park Vendor Permits Council Decision 1. That Report CAO 10-12 of the City Solicitor regarding the issuance of Park Vendor Permits be received; 2. That a Park Vendor Permit be issued to Donkey Kone Inc.,for Kinsmen Park, in accordance with RFP 2-2012; 3. That the attached draft by-law setting out the procedures for the issuance of Park Vendor Permits, be enacted; and 4. That the City Clerk be authorized to issue Park Vendor Permits to future applicants on a "first applied, first issued" basis. 3. Chief Administrative Officer's Report, CAO 11-12 Licensing Private Property Parking Enforcement Officers Council Decision 1. That Report CAO 11-12 respecting the licensing of private property parking • enforcement sites, contractors and officers be received; 2. That the attached draft by-law amending Traffic and Parking By-law•6604/05 to provide regulations for the licensing and appointment of officers to enforce the Traffic and Parking By-law on private property be adopted; and; 3. That the City Clerk be authorized to: (i) appoint licensed private property parking enforcement officers for private property parking enforcement, (ii) implement conditions for licensing and associated fees and (iii) implement private property parking enforcement policies and procedures. 4. Director, Community Services, Report CS 18-12 Tender T-3-2012 —Tender for Dehumidification Upgrade at Pickering Recreation Complex Arena Council Decision 4 Cars 4 Council Meeting Minutes _ Tuesday, May 22, 2012 orsik 7:30 PM Council Chambers n r L5 1. That Report CS 18-12 of the Director, Community Services regarding the Dehumidification Upgrade at the Pickering Recreation Complex Arena be received; 2. That Tender No. T-3-2012 submitted by Climate Control Division of Toromont Industries Ltd. in the amount of $281,370.00 (HST included) and a net cost of $253,382.40 be accepted; 3. That the total gross project cost of$315,270 (HST included), including the tender amount and other associated costs, and the total net project cost of$283,910 (net of HST rebate), be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project by transferring $283.,910 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Community Services, Report CS 19-12 Tender No. T-4-2012 -Tender for the Esplanade Park Walkway and Lighting Replacement Council Decision 1. That Report CS 19-12 of the Director, Community Services regarding Tender No. T-4-2012 for the Esplanade Park Walkway and Lighting Replacement be received; - 2. That Tender No. T-4-2012 submitted by TBG Landscape Inc., in the total tendered amount of$239,955.90 as the Base Bid for the Esplanade Park Walkway and Lighting Replacement, and $32,594.40 as the Separate Price Schedule for the Valley Farm Road Sidewalk, for a total of$272,550.30 (HST included) and a net cost of$245,439.99 be accepted; 3. That the total gross project cost of$385,176 (HST included) and a net project cost of$346,863 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project as follows: 5 Cali Council Meeting Minutes Tuesday, May 22, 2012 7:30 PM Council Chambers 0 6 a) the sum of$300,000 as provided for in the 2012 Capital Budget be increased to $314,967 and to be funded from the Parkland Reserve Fund and ; b) the additional sum of$31,896 for the reconstruction of the sidewalk on Valley Farm Road to be funded from Federal Gas Tax Reserve Fund; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 6. Director, Community Services, Report CS 25-12 Tender No. T-11-2012 -Tender for Roof Replacements at Don Beer Arena — Rink 1 and Greenwood Community Centre Council Decision 1. That Report CS 25-12 of the Director, Community Services regarding the Roof Replacements at the Don Beer Arena — Rink 1 and Greenwood Community Centre be received; 2. That Tender No. T-11-2012 submitted by T. Hamilton & Son Roofing Inc. in the amount of$507,709.00 (HST included) and a net cost of$457,207.68 be accepted; 3. That the total gross project cost of$559,689 (HST included) and a net project cost of$504,017 (net of HST rebate), including the tender amount and other associated costs, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of$420,000, as provided for in the 2012 Don Beer Arena Capital Budget to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years at a rate to be determined; b) the balance amount of$4,950 to be funded from property tax; c) the sum of$79,067, as provided for in the 2012 Community Centres Capital Budget be funded from Federal Gas Tax Reserve Fund; d) the annual repayment charges in the amount of approximately $48,600 be included in the annual Current Budget for the City of Pickering commencing 6 Ca,/ ao Council Meeting Minutes aa. � �� _- Tuesday, May 22, 2012 0S SIN� [ 7:30 PM Council Chambers 07 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 7. Director, Community Services, Report CS 26-12 Supply & Delivery of One Telescopic Boom Excavator -2012 Gradall XL4100-IV 6 X 4 Hydraulic Excavator Council Decision 1. That Report CS 26-12 of the Director, Community Services regarding the supply and delivery of One Telescopic Boom Excavator be received; 2. That Quotation No. GR12-0031 dated April 12, 2012, as submitted by Amaco Equipment for the supply and delivery of One Telescopic Boom Excavator in the amount of$340,560.00 (HST extra) be accepted; 3. That the total gross cost of$384,832 (HST included) and a net cost of $346,554 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows as provided for in the 2012 Capital Budget; a) that the sum of$345,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of$1,554 plus issuing costs be funded from property taxes or other revenues available to the Treasurer; c) that the financing and repayment charges in the amount of approximately $74,260 be included in the annual Current Budget for the City of Pickering commencing in 2013 and continuing thereafter until the loan is repaid and any financing cost be paid out of the current budget; 7 Ca,/ :==, Council Meeting Minutes Tuesday, May 22, 2012 0113-OWE 7:30 PM Council Chambers 08 d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; _ 5. That the draft by-law attached to this report be enacted; and 6. Further that the appropriate City of Pickering Officials be authorized to take necessary action to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CST 09-12 Cash Position Report as at December 31, 2011 Council Decision It is recommended that report CST 09-12 regarding the 2011 year end cash position from the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 10-12 2012 Annual Repayment Limit for Debt and Financial Obligations Council Decision That Report CST 10-12 of the Director, Corporate Services & Treasurer regarding the 2012 Annual Repayment Limit for Debt and Financial Obligations be received for information. 10. Director, Corporate Services & Treasurer, Report CST 11-12 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December, 2011 Council Decision That Report CST 11-12 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 11. Director, Corporate Services & Treasurer, Report CST 12-12 2011 Building Permit Stabilization Reserve Fund Council Decision That Report CST 12-12 from the Director, Corporate Services & Treasurer regarding the 2011 Building Permit Stabilization Reserve Fund be received for information. 8 Cry 00 4 Council Meeting Minutes Tuesday, May 22, 2012 7:30 PM Council Chambers 09 12. Director, Corporate Services & Treasurer, Report CST 13-12 2012 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes Council Decision 1. That Report CST 13-12 of the Director, Corporate Services & Treasurer regarding the 2012 tax rates be received; 2. That the 2012 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 27, 2012 and September 27, 2012 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 2 and 3 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates orr final tax rates to ensure that the property tax billing process is completed; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 13. Director, Corporate Services & Treasurer, Report CST 14-12 2011 Pre-Audit Balances of Reserves and Reserve Funds Council Decision • That Report CST 14-12 of the Director, Corporate Services & Treasurer regarding the 2011 pre-audit balances of reserves and reserve funds be received for information. 14. Director, Corporate Services & Treasurer, Report CST 15-12 Investment Portfolio Activity for the Year Ended December 31, 2011 Ontario Regulation 292/09 under the Municipal Act, 2001 Council Decision 9 • Ca,/ Council Meeting Minutes Tuesday, May 22, 2012 ���.■ ����� 7:30 PM Council Chambers it That Report CST 15-12 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2011 be received for information. 15. Director, Corporate Services & Treasurer, Report CST 16-12 Purchasing Policy - Revision Council Decision 1. That Report CST 16-12 of the Director, Corporate Services & Treasurer regarding revision to the Purchasing Policy be received; and, 2. That Council approve the revised wording to the Purchasing Policy, Section 17, as presented in Attachment 1 to this report. Resolution #68/12 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report EC 05-2012 of the Executive Committee dated May 14, 2012, save and except Item No. 1, be adopted. Carried 1. Chief Administrative Officer's Report, CAO 06-12 By-law to Govern the Proceedings of Council, any of its Committees, the Conduct of its Members and the Calling of Meetings Resolution # 69/12 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CAO 06-12 respecting a by-law to govern the proceedings of Council be received; and 2. That the attached draft Council Rules of Procedure By-law, as amended be • enacted by Council. Carried Later in the meeting (Refer to following Motions) 10 City co Council Meeting Minutes a°. `i -ice,,---� Tuesday, May 22, 2012 N / NID 7:30 PM Council Chambers ri Resolution # 70/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Section 13.1 c) regarding petitions be deleted and that a City Procedure be created to assist the public in creating and submitting petitions to the City of Pickering. Carried Resolution # 71/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Section 12.1 be amended as follows. 12.1 Delegations a) Delegations are encouraged to appear before the Standing Committee having charge of the matter which is the subject of the delegation. b) Delegations that have appeared at a Standing Committee regarding a particular matter and wish to relay additional and/or new information about that matter at Council may do so. c) All delegations for items listed on an agenda shall register in writing with the City Clerk by 12:00 noon on the Meeting date. d) All delegations for items not listed on an agenda shall register ten (10) days prior to the Meeting date. e) Delegations that have not registered in writing by the timelines noted in 12.1(c) and 12.1(d) shall only be heard at a Meeting if permitted by a two-thirds majority vote of Members present at the meeting. f) Delegations are encouraged to submit a written brief and, if the brief is submitted to the Clerk by 12:00 noon on the Friday preceding the Meeting, it shall be copied and distributed as "Delegation" submissions to Members. Carried 11 Cat/ 00 Council Meeting Minutes Ian , , Tuesday, May 22, 2012. am tl ref 7:30 PM Council Chambers Resolution # 72/12 Moved by Councillor McLean Seconded by Councillor O'Connell That Section 6.2 be amended and renumbered to 6.3 as follows. 6.3 That if a Member declares an Interest in any matter under consideration at a Meeting, then the Member must leave the Meeting room when the item is being considered and voted on. Motion Defeated on a Recorded Vote as follows: Yes No Councillor McLean Councillor Pickles Councillor O'Connell Councillor Ashe Councillor Rodrigues Councillor Dickerson Mayor Ryan Resolution # 73/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That Section 8.6 a) be amended as follows. That cameras and video recorders be allowed in Council Chambers provided they do not disrupt the decorum of Council. Motion Defeated on a Recorded Vote as follows: Yes No Councillor Rodrigues Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan 12 C� D� Council Meeting Minutes Tuesday, May 22, 2012 ����■ ����� 7:30 PM Council Chambers 1 7 1 Resolution # 74/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That Section 8.6 a) be amended as follows. That emblems be allowed in Council Chambers. • Motion Defeated on a Recorded Vote as follows: Yes No Councillor Rodrigues Councillor Ashe • Councillor O'Connell Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Resolution # 75/12 Moved by Councillor Ashe Seconded by Councillor O'Connell That the change to meeting start times from 7:30 pm to 7:00 pm in Section 4.2 and 4.5 of the Draft Procedural By-law not come into effect until September 4th in order to provide sufficient time to advise the public of the Meeting time change. Carried The main motion, as amended, was then Carried unanimously. (VIII) New and Unfinished Business 1. Director, Planning & Development, Report PD 25-11 Proposed Wireless Cell Tower Installation Summit Telecom Services on Behalf of Rogers Communications Inc. 882 Kingston Road, City of Pickering 13 Cry 04 Council Meeting Minutes a7, E1 'ii'=; .....:. Tuesday, May 22, 2012 NON SONIO[ 7:30 PM Council Chambers Resolution # 76/12 Moved by Councillor Dickerson Seconded by Councillor Pickles That Summit Telecom Services be advised that City Council has no objection to the proposed 30 metre high cell tower installation at 882 Kingston Road for Rogers Communications Inc., based on the stealth design and other details submitted with the request. Carried on a Recorded Vote as follows: Yes . No Councillor Pickles Councillor O'Connell Councillor Rodrigues . Councillor Ashe Councillor Dickerson Councillor McLean Mayor Ryan • (IX) Bylaws 7210/12 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7211/12 Being a by-law to create and.regulate Park Vendor Permits within City parks. 7212/12 Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. 7213/12 Being a by-law to amend By-law No. 6604/05 7214/12 Being a by-law to authorize the Don Beer Arena — Rink 1 Roof Replacement project in the City of Pickering and the issuance of debentures in the amount of $420,000. 7215/12 Being a by-law to authorize the supply and delivery of One Telescopic Boom Excavator in the City of Pickering and the issuance of debentures in the amount of$345,000. 7216/12 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2012 and to establish the Tax Rates necessary to raise such 14 cal/ -it: Council Meeting Minutes Tuesday, May 22, 2012 WWI 7:30 PM Council Chambers F, sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. 7217/12 Being a by-law to dedicate Block 114, Plan M-1189, Blocks 8, 9 and 10, Plan 40M-1696, part of Block L, Plan 418, designated as Part 1, Plan 40R-27315 and Blocks 37 and 38, Plan 40M-2469, Pickering, as public highways. 7218/12 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham Part of Lt 17, Concession 3, City of Pickering A15/11. SP-2008-01(R2). Third Reading: Councillor Dickerson seconded by Councillor Pickles moved that By-law Numbers 7210/12 to 7218/12, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried on a Recorded Vote as follows: Yes No Councillor Pickles Councillor O'Connell Councillor Rodrigues Councillor Ashe Councillor Dickerson Councillor McLean (X) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 77/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to solicitor- client privilege and the proposed or pending acquisition or disposition of land. Carried 15 City 00 Council Meeting Minutes IIR Tuesday, May 22, 2012 al�� tar 7:30 PM 1 Council Chambers a) Director, Corporate Services & Treasurer, Report CST 06-12 Proposed Acquisition of Land Part of Lot 15, Range 3, B.F.C., Pickering (Parts 2 & 3, Plan 40R-22710) Connection of Clements Road and Church Street Moved by,Councillor Dickerson Seconded by Councillor McLean That the recommendations considered at the Closed Meeting of Council be approved. Carried Unanimously on a Recorded Vote in . an Open Session Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] (XI) Other Business 1. Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion with respect to the position of Acting Mayor. 2. Councillor McLean gave notice that he would be bringing forward a Notice of Motion with respect to Councillor Dickerson's appointment to the Veridian Board. 3. Councillor Rodrigues gave notice that he would be bringing forward a Notice of Motion on the Federal lands, the heritage homes and related issues. (XII) Confirmation By-law By-law Number#7219/12 Councillor Dickerson, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 22, 2012. (XIII) Adjournment Moved by Councillor Pickles Seconded by Councillor Dickerson 16 Citq O¢ ' Council Meeting Minutes Tuesday, May 22, 2012 � C.3101401 7:30 PM Council Chambers 1 7 That the meeting be adjourned at 9:28 pm. Carried Dated this 22nd day of May, 2012 Mayor David Ryan Debbie Shields City Clerk • 17 City 04 Planning & Development • Committee Meeting Minutes � I . �� 1i Monday, June 4, 2012 7:30 pm - Council Chambers Chair: Councillor O'Connell Present: Mayor Ryan Councillors: • D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: K. Ashe Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability P. Bigioni - City Solicitor C. Rose - Manager, Policy G. McGregor- Principal Planner— Policy D. Wylie - Senior Planner— Policy L. Harker - Coordinator, Records & Elections (I) Disclosure of Interest No disclosures of interest were noted. (II) Planning & Development Reports 1. Director, Planning & Development, Report PD 12-12 Downtown Pickering Intensification Study Status Report (Part of the Pickering Official Plan Review) Melanie Hare of Urban Strategies appeared before the Committee and provided a Power Point presentation detailing the Downtown Pickering Intensification Study. The presentation provided an overview of the study process to date and the next steps. A question and answer period ensued. 1 C Planning & Development - w @c@r i -,_=tr 4 Committee Meeting Minutes rakjetteC Monday, June 4, 2012 7:30 pm — Council Chambers Chair: Councillor O'Connell 1 9 Recommendation • Moved by Councillor McLean Seconded by Councillor Dickerson That Report PD 12-12 of the Director, Planning & Development respecting the status of the Downtown Pickering Intensification Study be received. • Carried 2. Chief Administrative Officer's.Report, CAO 09-12 Sydney Beare Limited, Plan of Subdivision 40M-2167 -Final Assumption of Plan of Subdivision . Recommendation Moved by Councillor McLean Seconded by Councillor Dickerson • 1. That Sandtrap Court within Plan 40M-2167 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2167, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 10, 11, 12 and 13; and 3. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2167 be released and removed from title. Carried • (III) Other Business • 1) Councillor McLean gave notice that he would be presenting a Notice of Motion regarding the Procedural By-law and the appointment of Council members to Boards and Committees. (IV) Adjournment The meeting adjourned at 8:15 pm. • 2 • • ciiq o Executive Committee Meeting Minutes �� ` ti VC Monday, June 11, 2012 7:30 pm - Council Chambers Chair: Councillor Pickles Present: Mayor Ryan • Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues • Also Present: . T. Prevedel - Chief Administrative Officer E. Buntsma • - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief • D. Shields - City Clerk K. Senior - Manager, Accounting Services • M. Gadzovski - Senior Water Resources & Environmental Engineer A. Mostert - Coordinator, Landscape & Park Design (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations • a) Paula Jesty, Deloitte & Touche LLP Director, Corporate Services & Treasurer, Report CST 18-12 2011 Year End Audit Paula Jesty, Deloitte & Touche appeared before the Committee to provide an overview of the 2011 year end audit report. She provided a summary of the findings and noted the focus areas, sfating tangible capital assets were new areas in the last two years. A brief question and answer period ensued with staff responding. 1 • city 00 A Executive Committee ii = � Meeting Minutes -' ��-��� Monday, June 11, 2012 7:30 pm - Council Chambers Chair: Councillor Pickles ? 1 b) Centennial College Re: Continuing Education Opportunities Michael Vourakes, Dean of the School of Business and Nate Horowitz, Dean of the School of Communication, Media and Design, appeared before the Committee on behalf of Centennial College. They provided information with respect to the possibilities of continuing education options available to the City of Pickering through their joint campus with Durham College at the Pickering Town Centre. Lori Bursey, Manager, Corporate Training for the College was also in attendance. A question and answer period ensued with respect to programs, student numbers and course options. c) Toronto and Region Conservation Authority Re: Urban Forest Study Report CS 20-12 Meaghan Eastwood, Ecology Division, Toronto and Region Conservation Authority, appeared before the Committee to present the findings of the Urban Forest Study report. She noted this was a joint initiative between the City of Pickering and TRCA. Through the aid of a power point presentation, she provided background information and explained the methodology for strategic urban forest planning and management. She outlined the urban forest structure and function, providing details on tree size, density and species as well as forest function regarding carbon storage, emissions and annual energy savings. She also provided details with respect to City-wide management plan criteria, noting outreach education is critical to urban forest management. A question and answer period ensued with respect to the next steps, timing, invasive species and funding requirements. (II) Matters for Consideration 1. Director, Corporate Services & Treasurer, Report CST 18-12 2011 Year End Audit Recommendation Moved by Councillor McLean Seconded by Councillor O'Connell 1. That Report CST 18-12 of the Director, Corporate Services & Treasurer be received; 2 City o11 = Executive Committee Meeting Minutes. Monday, June 11, 2012 7:30 pm - Council Chambers r ? Chair: Councillor Pickles 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2011 draft Audited Consolidated Financial Statements for the City of Pickering be approved. Carried 2. Director, Community Services, Report CS 17-12 Tender No. T-10-2012 -Tender for East Shore Community Centre Parking Lot Improvements Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 17-12 of the Director, Community Services regarding Tender No. T-10-2012 for the East Shore Community Centre Parking Lot Improvements be received; 2. That the proposed works under Tender No. T-10-2012 is to include East Shore Community Centre-west side, parking lot reconstruction and drainage improvements; 3. That Tender No. T-10-2012 submitted by Wyndale Paving Company Limited in the total tendered amount of $217,700.83 (HST included) and a net cost of $196,046.34 be accepted; 4. That the total gross project cost of$244,821 (HST included) and a net project cost of $220,469 (net of HST rebate) including the total tendered amount and other associated costs be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2012 Capital Budget be increased to $220,000 and be financed through the issuance of debentures by the Regional Municipality of Durham for a period not to exceed five years, at a rate to be determined; b) the balance sum of$469 be funded from property taxes; 3 Croy 4 = Executive Committee Meeting Minutes Monday, June 11, 2012 7:30 pm - Council Chambers Chair: Councillor Pickles, ` c) that the annual repayment charges in the amount of approximately $47,350 be included in the annual Current Budget for the City of Pickering commencing in 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of-the Current Budget; 6. That the draft by-law attached to this report be enacted; and 7. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 3. Director, Community Services, Report CS 20-12 Urban Forest Study Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 20-12 of the Director, Community Services regarding the Urban Forest Study be received; 2. That the City of Pickering Urban Forest Study—Technical Report, be received by Council for information; 3. That City staff be authorized to commence the preparation of a request for proposals, and investigate costs related to consulting services for the preparation of a city-wide Urban Forest Management Plan; 4. That staff be directed to include a request for funding in the 2013 Current Budget for the purpose of retaining a consultant to assist in the preparation of a city-wide Urban Forest Management Plan; and 5. Further that a copy of this report be forwarded to the Toronto and Region Conservation Authority for their information. Carried 4. Director, Community Services, Report CS 21-12 Amberlea Creek Erosion Control Environmental Assessment Recommendation 4 City 00 Executive Committee Meeting Minutes WW314--' Monday, June 11, 2012 ? 4 7:30 pm - Council Chambers Chair: Councillor Pickles Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 21-12 of the Director, Community Services, regarding the Amberlea Creek Erosion Control Environmental Assessment be received; 2. That the Toronto and Region Conservation Authority be authorized to assume a leadership role in the partnership with the City of Pickering to undertake the project; • 3. That the proposal from Toronto and Region Conservation Authority for services related to the Amberlea Creek Erosion_Control Environmental Assessment, in a • gross amount of$532,334 and a net project cost of$479,383 including net HST, disbursements, and a 15% contingency be approved; 4. That the Director, Corporate Services & Treasurer be authorized to fund the above mentioned project through a transfer from: a) the Development Charges Reserve Fund — Stormwater in the amount of $57,526; b) the DC-City's Share Reserve in the amount of$421,857; 5. That a report be presented to Council upon completion of the Class Environmental Assessment; and, 6. Further that appropriate City of Pickering staff be authorized to enter into any agreements to give effect hereto. Carried 5. Director, Community Services, Report CS 23-12 No Parking By-law, Sandstone Manor -Amendment to By-law 6604/05 Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 23-12 of the Director, Community Services regarding the installation of No Parking Zones on Sandstone Manor, and a proposed 5 citq 00 =j Executive Committee - t Meeting Minutes �L � 612r Monday, June 11, 2012 7:30 pm - Council Chambers • Chair: Councillor Pickles amendment to the municipal traffic and parking by-law 6604/05 be received; 5 and 2. Further that the attached draft by-law be enacted to amend Schedule "2" to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Sandstone Manor. Carried 6. Director, Community Services, Report CS 24-12 Tender No. T-17-2012 -Tender for School Crossing Guard Program Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CS 24-12 of the Director, Community Services regarding Tender T- 17-2012 for the administration, supply and service of the School Crossing Guard Program be received; 2. That Tender No. T-17-2012 submitted by Staffing Services in the total tendered amount of$1,356,000 (HST included) with a net project cost of$1,221,120 be approved for the three year period from September 2012 to June 2015, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Carried 7. Director, Community Services, Report CS 27-12 Supply & Delivery of one 41,000 LB. GVW Dump Truck -Quotation No. Q-13-2012 Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 6 • City 00 Executive Committee t'� > ' Meeting Minutes Monday, June 11, 2012 2 6 7:30 pm Council Chambers Chair: Councillor Pickles 1. That Report CS 27-12 of the Director, Community Services regarding the supply and delivery of one 41,000 LB. GVW Dump Truck be received; 2. That Quotation No. Q-13-2012, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of one 41,000 LB. GVW Dump Truck in the amount of $187,758 (HST extra) be accepted; 3. That the total gross purchase cost of$213,297 and a net purchase cost of $192,081 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows as provided for in the 2012 Capital Budget; • a) the sum of$190,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of$2,081 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $41,000 be included in the annual Current Budget for the City of Pickering commencing in 2013 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. Further that the appropriate City of Pickering Officials be authorized to take necessary action to give effect. Carried 8. Director, Corporate Services & Treasurer, Report CST 17-12 Development Charges —Annual Indexing Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 7 Cuq 04 Executive Committee ;.grabio Meeting Minutes VOIMONXIC Monday, June 11, 2012 7:30 pm -Council Chambers Chair: Councillor Pickles n 7 1. That Report CST 17-12 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2012 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 3.3 percent; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 9. Director, Corporate Services & Treasurer, Report CST 19-12 2012/2013 Property and Liability Insurance Renewal Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CST 19-12 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2012 to June 30, 2013 in the amount of$790,690.92 (includes applicable taxes) and inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Deductible Program, including entering into the attached Claims Handling Agreement, through the Insurance Adjuster L.V. Walker &Associates, and the Frank Cowan Company and further, that the Director, Corporate Services & Treasurer or the Manager, Finance & Taxation be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 5. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit 8 city 00 A Executive Committee Meeting Minutes swam • Monday, June 11 , 2012 7:30 pm - Council Chambers L Chair: Councillor Pickles potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, - 6. That the appropriate officials be authorized to take the necessary actions to give effect thereto. . Carried (IV) Adjournment The meeting adjourned at 8:35 pm. • 9 City Oq, , , : -- PICKERING June 18, 2012 Presentations • 1. Presentation of Certificates Adopt a Park Devi Mandir— Peak Trail Open Space John McLellan Contracting Inc—Alderwood Park CLt/ o1 7 II PICKERING June 18, 2012 • Committee Reports a) Report PD 06-2012 of the Planning & Development P & D Pages 1. Director, Planning & Development, Report PD 12-12 1-5 Downtown Pickering Intensification Study Status Report (Part of the Pickering Official Plan Review) Recommendation • That Report PD 12-12 of the Director, Planning & Development respecting the status of the Downtown Pickering Intensification Study be received. 2. Chief Administrative Officer's Report, CAO 09-12 6-8 Sydney Beare Limited, Plan of Subdivision 40M-2167 -Final Assumption of Plan of Subdivision Recommendation 1. That Sandtrap Court within Plan 40M-2167 be assumed for public use; 2. That the works and services required by the Subdivision Agreement within Plan 40M-2167, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 10, 11, 12 and 13; and 3. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2167 be released and removed from title. CLtqo 57,_ s =_ June 18, 2012 PICKERING Committee Reports a) Report EC 06-2012 of the Executive Committee Executive Pages 1. Director, Corporate Services & Treasurer, Report CST 18-12 1-75 2011 Year End Audit Recommendation 1. That Report CST 18-12 of the Director, Corporate Services & Treasurer be received; 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received for information; and, 3. That the 2011 draft Audited Consolidated Financial Statements for the City of Pickering be approved. 2. Director, Community Services, Report CS 17-12 76-88 Tender No. T-10-2012 -Tender for East Shore Community Centre Parking Lot Improvements Recommendation 1. . That Report CS 17-12 of the Director, Community Services regarding Tender No. T-10-2012 for the East Shore Community Centre Parking Lot Improvements be received; 2. That the proposed works under Tender No. T-10-2012 is to include East Shore Community Centre-west side, parking lot reconstruction and drainage improvements; 3. That Tender No. T-10-2012 submitted by Wyndale Paving Company Limited in the total tendered amount of$217,700.83 (HST included) and a net cost of $196,046.34 be accepted; 4. That the total gross project cost of$244,821 (HST included) and a net project cost of$220,469 (net of HST rebate) including the total tendered amount and other associated costs be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: • L t' • °� r a) the sum of$200,000 as provided for in the 2012 Capital Budget be increased to $220,000 and be financed through the issuance of debentures by the Regional Municipality of Durham for a period not to exceed five years, at a rate to be determined; b) the balance sum of$469 be funded from property taxes; c) that the annual repayment charges in the amount of approximately $47,350 be included in the annual Current Budget for the City of Pickering commencing in 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 6. That the draft by-law attached to this report be enacted; and 7. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. Director, Community Services, Report CS 20-12 89-108 Urban Forest Study Recommendation 1. That Report CS 20-12 of the Director, Community Services regarding the Urban Forest Study be received; 2. That the City of Pickering Urban Forest Study—Technical Report, be received by Council for information; 3. That City staff be authorized to commence the preparation of a request for proposals, and investigate costs related to consulting services for the preparation of a city-wide Urban Forest Management Plan; 4. That staff be directed to include a request for funding in the 2013 Current Budget for the purpose of retaining a consultant to assist in the preparation of a city-wide Urban Forest Management Plan; and 5. Further that a copy of this report be forwarded to the Toronto and Region Conservation Authority for their information. 4. Director, Community Services, Report CS 21-12 109-134 Amberlea Creek Erosion Control Environmental Assessment Recommendation 1. That Report CS 21-12 of the Director, Community Services, regarding the Amberlea Creek Erosion Control Environmental Assessment be received; 2. That the Toronto and Region Conservation Authority be authorized to assume a leadership role in the partnership with the City of Pickering to undertake the project; 3. That the proposal from Toronto and Region Conservation Authority for services related to the Amberlea Creek Erosion Control Environmental Assessment, in a gross amount of $532,334 and a net project cost of $479,383 including net HST, disbursements, and a 15% contingency be approved; 4. That the Director, Corporate Services & Treasurer be authorized to fund the above mentioned project through a transfer from: a) the Development Charges Reserve Fund — Stormwater in the amount of $57,526; b) the DC-City's Share Reserve in the amount of$421,857; 5. That a report be presented to Council upon completion of the Class Environmental Assessment; and, 6. Further that appropriate City of Pickering staff be authorized to enter into any agreements to give effect hereto. 5. Director, Community Services, Report CS 23-12 135-140 No Parking By-law, Sandstone Manor -Amendment to By-law 6604/05 Recommendation 1. That Report CS 23-12 of the Director, Community Services regarding the • installation of No Parking Zones on Sandstone Manor, and a proposed amendment to the municipal traffic and parking by-law 6604/05 be received; and 2. Further that the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address parking concerns on Sandstone Manor. 6. Director, Community Services, Report CS 24-12 141-146 Tender No. T-17-2012 -Tender for School Crossing Guard Program Recommendation. 4 Li 9 1. That Report CS 24-12 of the Director, Community Services regarding Tender T-17-2012 for the administration, supply and service of the School Crossing Guard Program be received; 2. That Tender No. T-17-2012 submitted by Staffing Services in the total tendered amount of$1,356,000 (HST included) with a net project cost of $1,221,120 be approved for the three year period from September 2012 to June 2015, subject to the annual review and extension to the contract by the Manager, Supply & Services; 3. Further that the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 7. Director, Community Services, Report CS 27-12 147-154 Supply & Delivery of one 41,000 LB. GVW Dump Truck -Quotation No. Q-13-2012 Recommendation 1. That Report CS 27-12 of the Director, Community Services regarding the supply and delivery of one 41,000 LB. GVW Dump Truck be received; 2. That Quotation No. Q-13-2012, as submitted by Scarborough Truck Centre Inc. for the supply and delivery of one 41,000 LB. GVW Dump Truck in the amount of$187,758 (HST extra) be accepted; 3. That the total gross purchase cost of$213,297 and a net purchase cost of $192,081 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows as provided for in the 2012 Capital Budget; a) the sum of$190,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of$2,081 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $41,000 be included in the annual Current Budget for the City of Pickering commencing in 2013 and continuing thereafter until the loan is repaid; d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; and 5. That the draft by-law attached to this report be enacted; and +7 6. Further that the appropriate City of Pickering Officials be authorized to take necessary action to give effect. 8. Director, Corporate Services & Treasurer, Report CST 17-12 155-158 Development Charges —Annual Indexing Recommendation 1. That Report CST 17-12 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2012 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 3.3 percent; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CST 19-12 159-176 2012/2013 Property and Liability Insurance Renewal Recommendation 1. That Report CST 19-12 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2012 to June 30, 2013 in the amount of $790,690.92 (includes applicable taxes) and inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That L.V. Walker & Associates be confirmed as the City's Adjuster of Record for property, liability and other insurance and related matters; 4. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Deductible Program, including entering into the attached Claims Handling Agreement, through the Insurance Adjuster L.V. Walker & Associates, and the Frank Cowan Company and further, that the Director, Corporate Services & Treasurer or the Manager, Finance & Taxation be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 5. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 6. That the appropriate officials be authorized to take the necessary actions to give effect thereto. City 14 ,��i... 141 == 3 i PI June 18, 2012 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Community Services, Report CS 28-12 39-50 Tender No. T-15-2012 -Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Center at East Shore Community Centre Recommendation 1. That Report CS 28-12 of the Director, Community Services regarding Tender No. T-15-2012 for the Renovations and. Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre be received; 2. That Tender No. T-15-2012 submitted by Joe Pace & Sons Contracting Inc. in the amount of$223,740 (HST included) and a net cost of$201,484.80 be accepted; 3. That the total gross project cost of$271,878.00 (HST included) and a net project cost of$244,835 (net of HST rebate), including the tender amount and other associated costs, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of$200,000, as provided for in the 2012 Seniors Citizens Centre Capital Budget be increased to $240,000 and be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed five years at a rate to be determined; b) the balance amount of$4,835 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $51,600 be included in the annual Current Budget for the City of Pickering commencing 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. i� ; 2. Director, Planning & Development, Report PD 13-12 51-69 Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Recommendation 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure.at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of$55,000 and other related costs of$9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take, the necessary action to give effect thereto. city 00 Report to Council w L•uuil���� s 1 +�3iti PICKERING Report Number: CS 28-12 Date: June 18, 2012 rff From: Everett Buntsma Director, Community Services • Subject: Tender No. T-15-2012 - Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre - File: A-1440 Recommendation: 1. That Report CS 28-12 of the Director, Community Services regarding Tender No. 1-15-2012 for the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre be received; 2. That Tender No. T-15-2012 submitted by Joe Pace & Sons Contracting Inc. in the amount of$223,740 (HST. included) and a net cost of$201,484.80 be accepted; 3. That the total gross project cost of$271,878.00 (HST included) and a net project cost of$244,835 (net of HST rebate), including the tender amount and other associated costs, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of$200,000, as provided for in the 2012 Seniors Citizens Centre Capital Budget be increased to $240,000 and be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed five years at a rate to be determined; b) the balance amount of$4,835 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $51,600 be included in the annual Current Budget for the City of Pickering commencing 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; d) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 5. That the draft by-law attached to this report be enacted; and Report CS 28-12 June 18, 2012 tIP Subject: Tender No. T-15-2012 - Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre Page 2 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Executive Summary: The renovations and expanded washroom facilities to the Seniors Activity Centre was approved by Council in the 2012 Capital Budget ($200,000). The existing washroom facilities of the Seniors Activity Centre at East Shore Community Centre are not meeting the needs of the seniors. The men's and women's washrooms do not meet accessibility requirements under the Ontario Disabilities Act or current Building Code. In addition, the number of stalls in the female washrooms are insufficient for the number of users on regular activity days and during special events. Lastly, the fixtures in both the men's and women's washrooms are not energy efficient and the washrooms do not have the mechanical systems required to provide adequate ventilation. The renovation project will increase the number of stalls in the women's washrooms to accommodate women's members, employ energy efficient toilets and lighting systems and improve mechanical systems so that there will be adequate ventilation in both the men's and women's washrooms. The renovations and expanded washroom facilities to the Seniors Activity Centre at East Shore Community Centre is scheduled to be completed in July and August 2012 during the slower seniors activity season. The bid submitted by Joe Pace & Sons Contracting Inc. in the amount of$223,740 (HST included) is recommended for approval. The total gross project cost is estimated at $271,878.00 and the total net project cost is estimated at $244,835 (net of HST rebate). Financial Implications: 1. Tender Amount • Tender No. T-15-2012 $198,000.00 HST (13%) 25,740.00 Sub-Total $223,740.00 HST Rebate (11.24%) (22,255.20) Total $201,484.80 CORP0227-07/01 revised Report CS 28-12 June 18, 2012 ,4 r' 4 Subject: Tender No. T-15-2012 - Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre Page 3 2. Approved Source of Funds Seniors Centre Capital Budget Location Project Code Source of Budget Required Funds Renovations and 5701.1201.6181 Debt- 5-Year $20Q,000.00 $240,000.00 Expanded Washroom Property $4,835.00 Facilities to the Taxes Seniors Activity Centre Total Funds $200,000.00 $244,835.00 3. Estimated Project Costing Summary Tender No. T-15-2012 $198,000.00 Consulting Fees $20,600.00 Miscellaneous Costs 2,000.00 Construction Contingency 20,000.00 Total Project Costs $240,600.00 HST (13%) 31,278.00 Total Gross Project Cost $271,878.00. HST Rebate (11.24%) (27,043.00) Total Net Project Cost $244,835.00 Project Cost under (over) approved funds by $(44,835.00) The Director, Corporate Services & Treasurer has provided the revised financing and updated the City's Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization. Discussion: The renovations and expanded washroom facilities to the Seniors Activity Centre at East Shore Community Centre were approved by Council in the 2012 Capital Budget ($200,000). However, based on the results of the tender, after including other associated costs and provision for contingency, the estimated project cost in the amount of $244,835 has exceeded the approved budget. The additional cost CORP0227-07!01 revised Report CS 28-12 June 18, 2012 4 Subject: Tender No. T-15-2012 - Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre Page 4 will be financed by an increase in the debenture amount from $200,000 to $240,000, with the balance being funded from property taxes. The existing washroom facilities are not accessible, have poor ventilation, inefficient fixtures and lighting and do not accommodate the demand of its female users. This renovation project will provide 5 washroom stalls and 1 fully accessible washroom stall within the women's washroom (from 2 stalls and 1 larger more accessible washroom). The expanded women's washroom will be achieved by combining the existing women's and men's washroom facilities. The number of existing men's stalls and urinals (2 respectively) will be expanded by 1 urinal and will now be located in the former, maintenance storage room located to the south of the existing kitchen. Both washroom facilities will be completely modernized with its fixtures and lighting and will be supplied adequate ventilation systems. The consulting firm of Jurecka + Associates Architects Inc. was retained to provide tendering specifications and technical support. Bids have been received to the tendering call, which closed on Wednesday, May 23, 2012 for the renovations and expanded washroom facilities to the Seniors Activity Centre. A mandatory site visit was held on May 1, 2012 and 12 bidders attended of which 7 bidders submitted a tender for this project. Of the 7 bids received, one was automatically rejected and another was not considered as it did not meet the requirements of the tender. Upon careful examination of all tenders.and relevant documents received, the Community Services Department, Culture & Recreation Division recommends acceptance of the bid submitted by Joe Pace & Sons Contracting Inc. for Tender No. T-15-2012 in the amount of$223,740 (HST included) and that the total net project cost of$244,835 be approved. The bid of$223,740 (HST included) submitted by Joe Pace & Sons Contracting Inc. is recommended for approval. Joe Pace & Sons Contracting Inc. references have been checked and are deemed acceptable by the consultant (Paul Jurecka). Jurecka + Associates recommends Joe Pace & Sons Contracting Inc. as the lowest acceptable qualified bidder. The Health & Safety Policy, a current WSIB Workplace Injury Summary Report and Clearance Certificate issued by Workplace Safety and Insurance Board as submitted by Joe Pace & Sons Contracting Inc., have been reviewed by the Coordinator, Health & Safety and deemed acceptable. In conjunction with staffs review CORP0227-07/01 revised Report CS 28=12 June 18, 2012 ,9 Subject: Tender No. T-15-2012 • Tender for Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre Page 5 • of the contractor's previous work experience, check of references and bonding available on this project, the tender is deemed acceptable. Attachments: 1. Location Map 2. Supply & Services Memorandum dated May 25, 2012. 3. Letter from Paul Jurecka, Jurecka + Associates Architects Inc. dated June 5, 2012. 4. By-law to authorize the issuance of debentures in the amount.of$240,000 for the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre. Prepared By: Approved / Endorsed By: Mari is Carpino �' Everett-Bunt• Man.ger, Culture & 'ecreation Director, Community Services era A Igemacher Gillis Paterson,CMA C.P.P., CPPO, CPPB, C.P.M., CMM III Director, Corporate Services & Treasurer Manager, Supply & Services Caryn Kong, CGA i ephen -eynolds Senior Financial Analyst-Capital & Division Head, Culture & Recreation Debt Management SR:Ig Recommended for the consideration of Pickering City Council l2, ZoL2, Tony revedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised 4 I L. ji,d,.: .i .�•.'"` ( 4*".�1. 4 , 4 0- El o h `_1 TATRA DRIVE ri � ! i .r Ad l' Ll Po_ r 1 ll Lin ri ri Q Li z RADOM STREET - . L I I I ATTACHMENT FOR COMMUNITY COMMUNITY SERVICES SERVICES REPORT CS 28-12 City o0 DEPARTMENT ENGINEERING DIVISION TENDER T-15-2012 RENOVATIONS AND EXPANDED �,.;, �-!- = =, SCALE: DA WASHROOM TO SENIORS AC NO TIVITY N.T.S May23/2012 CENTRE EAST SHORE COMMUNITY CENTRE V City 4 t v PICKERING Memo To: Stephen Reynolds May 25, 2012 Division Head, Culture & Recreation (Revised) From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Culture & Recreation Supervisor, Facilities Operations Subject: Tender No. T-15-2012 Tender for Senior's Activity Centre Renovations and Expanded Washrooms - East Shore Community Centre - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents for the above mentioned tender. Three (3) addenda were issued on this project. A mandatory site visit was held on Tuesday, May 1, 2012 and twelve (12) bidders attended of which seven (7) bidders responded and submitted a tender for this project. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY(HST included) Bidder Total.Tendered Amount After Calculation Check R-Chad General Contracting Inc. $212,440.00 $212,440.00 Joe Pace & Sons Contracting Inc. $223,740.00 $223,740.00 Tower Construction Inc. $236,961.00 $236,961.00 Snyder Construction Inc. $251,651.00 $251,651.00 Canadian Tech Air Systems Inc. $271,200.00 $271,200.00 John McClellan Contracting Unable to Bid r / 1t 4 Automatic rejection —The bidder's original,ink signature is missing from the signature page. Onit Construction Inc. Reference: Purchasing Policy No. PUR 010, Procedure 23.02, Item 5; Information to Bidders — Item 9, 25, 27, 28, and Revised Form of Tender Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) a copy of the Health & Safety Policy to be used on this project; (b) a copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace'Safety & Insurance Board; _(d) the City's certificate of insurance shall be completed by the bidder's agent, broker or • insurer; (e) list of Sub-Contractors in accordance with General Conditions Item 31; (f) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a), (b) and (c), noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (d) — Certificate of Insurance — is acceptable to the Manager, Finance & Taxation; (c) if item (e) and (f) noted above are acceptable to you; (d) any past work experience with the low bidder R-Chad General Contracting Inc. including work location; . (e) without past work experience, if reference information is acceptable; (f) the appropriate account number(s) to which this work is to be charged; (g) the budget amount(s) assigned thereto; (h) Treasurer's confirmation of funding; (i) related departmental approvals; and . (j) related comments specific to the project. Jurecka + Associates as the consultants on this project will be reviewing submissions and making • recommendations to you. The consultant should also review carefully all submittal information based on tendering instructions. If the consultant notices any infractions or information missing during the evaluation, please contact me as soon as possible. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require furthe : information, please feel free to contact me. . VAF/jg (>1 Attachments May 23, 2012 Tender No. T-15-2012 Page 2 Tender for Senior's Activity Centre Renovations and Expanded Washrooms - East Shore Community Centre C. r'. 1 F :' e- 0 N a) I- c co Z a. W 2 2 0 o C 0 m U U U) - m E . E 0 oc O O 1A 4 . C t r- = © el). . O m sQ Q ry m �\ Z A. c Ne N C N y w 69 69 6 E O I- m w C ° Y co r U U) o U W C . E 'a '\ o O • C N m I 0 Q d 0 N a U Z D Ce .E c �+ `� ®1 SU1 O EE Lu Z LU cu.�. O N W p O U E G) E mm \° 9\ li- U Uv__n- O \ q O 0W a)c 'a } 0 0 .0 cu -- Z a . 7 °5 � coo LL O R f B O Y 0 E 0 'a • N ,' a 0 a O 0 w L _ate= a) a) a) O N c 4 Ct 'CS -a R' y N N N N N N ti .CL) Cu a) a) d ,O } } } >- } } co H O w C a+ 1 C R Gv O \ QZ O 41 r J \' a) ,h -o c ►- co ci z w ' C _ I E _ o R C Q o a- , Z o O U O = -- 2 C - LL ��a O ad O) a) O) 0 C C C a) m CO 0 ti Ncpco �j U -pE `m gas >- d. .— •o, a) cu d `- I— a) CO U CO .t O in" T t C U • ) O O 0 F0— O CO V) —) O 1 iurecka + Associates Architects Inc 0 Clrn(I q" A,f?. TE)fwito, M'JR 2T2 June 5, 2012 to 416.972.93x 5 fx E66-475.7256 'r'.7`•rr".il..jurcxsi . ca Division of Culture & Recreation City of Pickering One, The Esplinade Pickering, Ontario L1V 6K7 Attn: Stephen Reynolds, Division Head Re: Review of Tender T-15-2012: Seniors Activity Centre Washroom Expansion East Shore Community Centre Dear Mr. Reynolds: The lowest acceptable tender for the Seniors Activity Centre Washroom Expansion At East Shore Community Centre is Joe Pace & Sons Contracting Inc. At your request we have conducted telephone interview s with the three references listed in their tender form. All three were for similar.projects types of similar scale and reasonably current. The three referees were all happy to discuss their experience and uniformly complimentary in their overall responses. Although we have no direct experience with them, we trust that Joe Pace &Sons Contracting Inc., the lowest acceptable qualified bidder for your tender no. T-15-2012 has satisfied the tender requirem ents and is qualified to undertake this project as the General Contractor. We therefore recommend that you award the contract to Joe Pace & Sons Contracting Inc. on the basis of their bid submitted May 14, 2012. The base bid (including GST) should result in a con tract amount of$223,740.00. We further advise that you carry a contingency of an additional 10% for unforeseen conditions or associated expenses. Sincerely, Paul Jurecka OAA Jurecka + Associates Architects Inc. C 7 F-12_ fig Z. The Corporation of the City of Pickering ci By-law No. Being a by-law to authorize the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre in the City of Pickering and the issuance of debentures in the amount of$240,000 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes construction to proceed in respect of the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre project; and, Whereas before authorizing the construction to proceed in respect of the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre project on the date hereof the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated Limit and therefore, Ontario Municipal Board approval is not required as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved report CS 28-12 on the date hereof and awarded Tender T-15-2012 for the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre project. BY-LAW NO -� Page 2 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as ""Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre"; 2. That the estimated costs of the project in the amount of$244,835 be financed, as follows: a) That the sum of$240,000 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed 5 years at a rate to be determined; b) That the sum of$4,835 be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2013 and continuing • thereafter until the loan is repaid. . By-law read a first, second and third time and finally passed this 18th day of June, 2012. David Ryan, Mayor Debbie Shields, City Clerk city 4s Report to Council PICKERING Report Number: PD 13-12 Date: June 18, 2012 r• r� From: Neil Carroll Director, Planning & Development Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Recommendation: 1. That Report PD 13-12 of the Director, Planning & Development dated June 18, 2012 entitled "Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands" be received; 2. That Transport Canada be advised that the City intends to assume ownership of the "Craftsman Cottage" building, located at 3570 Brock Road, and to relocate this building to the Pickering Museum Village; 3. That Council authorize the extension of the current lease agreement with Transport Canada respecting 3570 Brock Road to December 31, 2012, to provide sufficient time to facilitate the relocation of the structure to the Pickering Museum; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the relocation costs for the movement of the above-grade structure at 3570 Brock Road to the administrative area of the Pickering Museum and the cost for the construction of concrete foundations at the Pickering Museum to support the relocated building structure, at an estimated cost of $55,000 and other related costs of $9,600 as indicated in this report. 5. That the Federal Minister of Transport, Infrastructure and Communities be requested to allow the City to retrieve elements of heritage value from 1607 Highway 7, 3656 Brougham Road, 3970 Brock Road, and 5460 Sideline 30 prior to demolition; 6. That Council authorize City staff to engage directly with individuals who have expressed an interest in the private acquisition of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30 for relocation to private lands and, should arrangements satisfactory to the City be made, that Council authorize staff to extend the existing lease agreement with Transport Canada respecting these buildings to December 31, 2012, to provide sufficient time to accommodate the building relocation; and 7. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed :7 Properties on Federal Lands Page 2 Executive Summary: In December 2011, Council approved the initiation of two programs respecting nine vacant heritage listed homes on Federal Lands that were slated for demolition. One program involved the offer to the public of four homes for acquisition at no cost, and movement off the Federal land holdings. This program is nearing completion, with arrangements being finalized for the relocation of two homes. The second program, which is the subject of this report, involves the detailed review of five heritage listed structures and the potential for long term lease by the City for non-residential purposes. The City entered into a six month temporary licence agreement with Transport Canada for these five buildings, which expires on June 30, 2012. This provided the City with time to better evaluate the buildings and their potential for long term lease by the City. City staff were advised by the Federal Minister, Infrastructure and Communities that Transport Canada would lease these buildings solely to the City of Pickering for an undetermined period of time with the provision that the buildings could not be used for residential purposes. Any improvements to the buildings necessary for occupancy would be the financial responsibility of the City. Any third parties wishing to occupy these buildings would be required to sub-lease directly from the City. Based on the information contained within the consultant report, including the minimum costs necessary to restore the buildings to a usable state, only the "Craftsman Cottage" building at 3570 Brock Road is considered by staff to be suitable for retention by the City. This building is in fair condition and is a good candidate for relocation to the Pickering Museum to contribute to its expanded historical time frame. Staff recommend that Council approve funds for the relocation of the building at 3570 Brock Road and for the construction of new foundations at the Pickering Museum to support the above-grade structure. Further, based on expressed interest by third party individuals, staff also recommend that Council authorize staff to engage directly with these individuals to facilitate private acquisition and relocation of the heritage-listed buildings at 4355 Brock Road and 5460 Sideline 30. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 3 Financial Implications: 3570 Brock Road (Craftsman Cottage) City staff have obtained a quotation from a moving contractor in the amount of$18,000 to move the building at 3570 Brock Road to the Pickering Museum. Costs are estimated as follows: Cost to relocate above-grade structure: $18,000 Cost for new concrete foundations: 25,000 25% Contingency (for above items) 11,000 Cost for lease extension (to the end of December, 2012) 900 Total (excluding HST) $55,000 The Director, Corporate Services & Treasurer advises that the costs for the relocation of this building and for the new foundations can be accommodated within the 2012 Current Budget as follows: Planning & Development Consulting for relocating (2743.2392) $25,000 General Government Contingency (2900) 30,000 $55,000 The draw from contingency will be reduced by a contribution from the Federal Government approximately equal to their avoided costs of demolition (estimated $12,000). Plus, if the other two buildings are actually relocated, the City may receive similar reimbursement, less any site remediation costs. The approved budget for consulting was not required as City staff were able to undertake this program without such assistance. It is assumed that there will be no road obstructions for the movement of this structure. 4355 Brock Road and 5460 Sideline 30 Costs for the relocation program for these two buildings will consist primarily of staff time and the following: Cost for lease extension (to the end of December, 2012) $ 1,800 Cost for security (to the end of December, 2012) $ 7,800 Total (excluding HST) $ 9,600 * Note that the above dollar values are estimates and are subject to the City's standard procurement process. • Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed w 4 Properties on Federal Lands Page 4 The above costs will be accommodated in the Planning & Development Department approved 2012 Current Budget for this endeavour. Funds are available as expenditures to date have been under budget. Discussion: In order to identify the viability of a long term lease arrangement with Transport Canada, the City retained Barry.Bryan Associates (1991) Limited, (BBA), to undertake building, condition assessments of the following heritage-listed buildings: 1. 3570 Brock Road,Brougham 2. 1607 Highway 7, Brougham 3. 3656 Brougham Road, Brougham 4. 3970 Brock Road, Brougham 5. 4355 Brock Road, Brougham 6. 5460 Sideline 30, Hamlet of Altona • The building at 1607 Highway 7 was added to the list of buildings to review as it is located on the future site of the relocated Don Beer Park and it was anticipated that the building may be suitable for use as a combined washroom facility and meeting place for users of the park. All of the buildings were reviewed for the minimum building code and heritage construction requirements necessary to restore the buildings to a usable state. The buildings at 3570 Brock Road and 3970 Brock Road were also assessed for the purposes of possible relocation to the Pickering Museum. Building condition assessment report, dated May 29, 2012, prepared by BBA, identifies the consultant's findings for the six buildings, including each building's current physical condition, minimum repair requirements and associated order of magnitude costs to carry out the repair work. A summary of the findings is attached (see Attachment #3). The full report is available for viewing upon request. Staff recommendations for the six heritage-listed buildings are based on a number of interrelated criteria, including current building condition, costs for repair/remediation, City program requirements, land ownership, lease parameters exercised by Transport Canada, business interest to use buildings, and the potential security/safety risk that . these buildings represent. Report PD 13-12 June 18, 2012 • Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 5 3570 Brock Road (Craftsman Cottage) • L �'' �-, .. ®- t.-. .:,,;-:-. .. ,f l xfi+• �i� £ 1 � '' s ♦mow ,src-«- yEa w '"I S � ,- , �: , ; c may` C'F'A h� T• 7yh (kh x',.5. r °" �r� �r i 3 s +s k S ; 3::. > v%' '` f t k�I( f` _ 4' 'C",s. P f' .zrs Gr '"Y fc z4f,, 7� .. FFF a S.S et, r1; { F-.5,, 1 . P ,p.w' O •,i `� t s,f;_ i".t �� ::4 +s",.! {_ . bay, a fir. f • S r qt r s z :-.41,-i'. .'''' ,',,,.;4'...'ice , t � Zz T. z9 i � ` 'i -: +` j 1' ,,'fit nr ?,h" ' k S' y 'Y y�.'T - '+� ...�• r � -, :; .' d4" ,.., �. n»aZxc ,...a.,.+G.L.wer .te ra.+.r �a .fiy The building at 3570 Brock Road, known colloquially as the "Craftsman Cottage", was identified by City staff and the Pickering Museum Village Advisory Committee to be a • visually appealing structure that both retains some of its heritage distinctiveness and would be appropriate for placement in the administrative area of the Pickering Museum as part of its expanded mandate, which is to include representative structures up to the year 1920. It is believed that there are no other equivalent examples of this architecture remaining in Pickering. This building was confirmed by BBA to be feasible to relocate to the Pickering Museum, despite the deterioration that it has sustained through time. The Pickering Museum Village Foundation has expressed support for the building to be relocated. New concrete foundations would be required at the chosen • building site within the Pickering Museum to support the above-grade structure. The type of foundations would ultimately depend on the intended use of the building. Staff recommend that the original stones from the existing stone foundation be salvaged for aesthetic integration within the new foundation. As the Pickering Museum land is owned by the City of Pickering, there is an opportunity to defer long- term repair costs until a funding strategy has been fully explored. • Report PD 13-12 June 18Page, 2012 6 Subject: Potential Long Term Lease Program for Heritage Listed i.7 j�y Properties on Federal Lands 1 N 1607 Highway 7 f.:-4,.:'Iy,r''Ir:°:',r'I''';':"'-''',';:::':,t'!::!;it-f';;'":F'!:!::',*,-:%.''''j:.;::'j!..':''I.''',17';-1-..:;-A'\\\.\ . . .'''',.'\'','‘,:-':.f:-,.:1*.T,,,;::.:,..• �> 11' .y f,,,,,,,,,,t-,1-„,4:-"i„,.,t K, r , x` t , r `44,:.-4-tai ----,,,,,,;„ r-:';-=',,i--,7,--=4 .74-• .., -'''.1- - . "''' y.,.----,-...',„.; - . _ '�v t C ..-�1 ` 't� � tiw M t ; �c +r Ypkv�r ^'ice�s, ^F .�,4 a�x fir;, , ,; a ;.,..b The building at 1607 Highway 7 was evaluated to be in fair condition, but is currently • not structurally capable of supporting non-residential floor loading. The building interior would be very costly to remediate the apparent mould growth and to upgrade the space for use as a barrier-free washroom facility and meeting room. It would be far more cost effective to construct a new barrier-free accessible field house building to serve users of the Don Beer Park. This building was not specifically identified by staff as having unique heritage elements. As the City does not retain land ownership, the City cannot be certain as to the long term viability of building improvements and lease arrangements. Due to this uncertainty, the expenditures by the City cannot be justified. Report PD 13-12 June 18, 2012 • Subject: Potential Long Term Lease Program for Heritage Listed • Properties on Federal Lands Page 7 3656 Brougham Road >' 1e� tir'�y�jx'¢ to f 73 � -.s,�.� !i %:%: ,4f , ..... ,*.-,':,,Z-„:-,.:.:..4-:::,.”: :,',*:4,,-,, a\ a 1,' . e . C .. ems . ,3 ; , �''dir ^'" A 4 Ft 7 a 1 jai�'t S :M s 4 a = r . fit. Tx' ,rc 4' R .ti & tom 4141 11' a"Ra 4:Xk Ie , ....,".:';.:-..15',-,1 The building at 3656 Brougham Road, while in relatively good physical condition, is• currently not structurally capable of supporting non-residential floor loading. The costs to structurally reinforce the building as well as to repair.existing conditions are excessive for the City to bear for municipal purposes. While a City program has not been initiated to solicit interest by business owners, the building does not have street visibility to Highway 7, which would be undesirable for companies that depend on establishing a prominent location to conduct business. Any . local businesses that may be interested in operating within this building would not likely be prepared to pay the expected repair costs prior to moving in, particularly when there is no guaranteed lease duration or return on such a significant investment. • • • Report PD 13-12 June 18, 2012 . Subject: Potential Long Term Lease Program for Heritage Listed ": 0. Properties on Federal Lands Page 8 3970 Brock Road (Ever-Green Villa) 1-- r wok 3y f'E. i, A- ",,.:W r k j? ,, 4 $ l', 5.i..,. �, r v - 14 ""` ., � t Sp.N .,S*, ,q,,,,-,,, i z ?.'�M1 f � k yr"�,3°. # 4 .f• :.;:.;V:,''x rssa 4i a (iff s q,• 't Y•r .y'4._ :,,,,,1.-. 4. .:. ,. „...,„..:k.,,,z;t,...k,,;,•._. 4.,.,..0._cy,,i,:c... ,, ,,... „Y i� Z P q-} Ls'S.v �. . , t Y . . ^ i` A a„, r xu y.:.;:.` i ' • ., ayS. p '4 k -' 3.s 1.,,!-.4-:, l i 'a '�)+ :,::: q 4'rr e fi'� i e 01'T,', Fr J-sh at w? t z'll'igito Y.4 i 4'-',';',.,,,r.,;',:.:5-, Lc ..x i r,,... F L ti'` Et ,,.6, r^z 3 g;} -r��- yx �,g x �'1 t1L,. �rw Sri �.,1,.'`.*., k,. �t '' 4ie,^a, f•v.. `. i v.t " { .r 33' r, wi t 1,. ';',.,,,;:°,- ,-,.:'..,.'1...;, h t's..4*.ti741:.n. y, "r. i s ItLP u! a t^ ..i %C 14V. ' �a ry f"f r R; F ar `44 +F`� tS,k� g tS;3 4 ,.,'Pi o tr� elf F ck-a` t 'b' 'S`v a 14F ,i +fi fir"�'dte�[ y ., v 1 Snl���.sue`f' �� � .i 4:2; s,,t l i ti ~'?''ar'ii �'x l f v:4 ty3 ` t..}sg „t Mid f . 'T. n i' ..r �� . s ✓ ,i 1� :S"`*thy' �,f id Yt 'a > ) �Sc{E? � ��i FWA ai' d 3 tai liefta.. L.d.r::.iM;;5'rY_u',..,,...a.yi,Mi......t*. t .> ,..a..i- t-A,. .r:,ic '....� .41I"C'a. The building at 3970 Brock Road, known as the Ever-Green Villa, has been determined to be in very poor condition due to significant deterioration and vandalism over the years. The costs to repair the remaining structure far exceed the viability of using this building for any purpose. Although this building was originally'identified by staff and the Pickering Museum Village Advisory Committee to be of great interest to relocate to the Pickering Museum, the • location of the building at the base of the sloped entrance combined with its age and extremely poor condition would make relocation efforts extremely difficult and very costly. Given the amount of vandalism that has been observed at this building and the surrounding secondary structures, there is a safety risk for these buildings to remain in place. Based on the condition report findings, City staff, consequently, recommend the prompt demolition of the primary building and all accessory buildings at this location. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 9 4355 Brock Road (Brophie House) Orr t , € Jf ti ,y o 4, f jk; t 1 't I i b�i _ { fi4ti °�- air `"`f � �- � " �� a4- .� - :.w.„ .v ,T9 a s, r "� ' €yy IAA 1 i it cal s rR&f kr., _ . L h x 'a, "r ' -1'0-'4; P`a A is w ., ,s A,A �x° , may■ , w °v 7 p.*, . , €� f;::(4. ,,,,,' .r -M o, a",a i e 4.4 IC ' Y 'y -* R t � r� v Y, ‘ ,‘ I r� ",,A," a ,.t"., ° g t# , + ,ttRI. c�dS.�d, p.:. .$�».n 4 §vd, b � .. s .a.YQ The building at 4355 Brock Road, known as the Brophie House, has been identified by staff to be of interest for non-residential use as there are notable accessory buildings and a vast amount of land that could benefit a future business use. The primary building was determined to be in fair condition, but has sustained significant vandalism and is not structurally capable of supporting non-residential floor loading. While initial interest had been expressed by one local business person to operate from this location, the identified costs to repair and upgrade the buildings exceeded the amount that the business was prepared to spend. As with the other buildings, the lack of City ownership of the land creates a significant barrier for investment in the required upgrades. Due to the isolated setting of this address and recent vandalism, there is a great security risk to these buildings. Subsequent to the condition assessment work being undertaken by the consultants, City staff received an expression of interest from an individual to have the original heritage building relocated to land within Pickering. While the feasibility of moving the existing building was not considered as part of the condition assessment, the City could pursue a simplified relocation program directly with the interested person in order to facilitate the private acquisition of this above-grade building. June 18, 2012 Report PD 13-12 Subject: Potential Long Term Lease Program for Heritage Listed t; Properties on Federal Lands Page 10 5460 Sideline 30 (School House) •i xs ' ' •!;.:""„, ''' , .N} ,e. ^',7, • ., '".'!.',.''''''','f,4:,,„.','-,,,;i1:1•7. ,,,±..,.irrAiSill`:"t,, ,C;ittZts,‘4,7' ' *S!''''''': ,- c Y 4 , .j rod 3 0^ 'N° u i y� -'}"� li Y 'v '� If-,- ) ` � - . ,xy r - ' i I ...:- [�x i �� ` � - ,. � r ; .�y. .�: �,"t.-?,1-_,-,4,,,,,.. Acv f„., ,'''...',,4'';',,: �e •, �, .�'•} .t +.. A,•€� ,.._ w. ,Ws''''' ,€. , fit',,m The building at 5460 Sideline 30 was determined by the consultants tol be in fair to good , condition and is structurally capable of supporting floor loading suitable for non-residential occupancy. Any change of use to this building, however, would require minimum barrier-free accessibility upgrades, which would be of significant cost. There are currently no City programming needs for this type of building at its current location and no available lands to receive this building structure. Due to the location and minimal visibility of this building, within the Hamlet orf Altona, the upgrade costs, and undetermined duration for a lease, it is unlikely that there would be any interest for a business to invest, in this space. City staff received an expression of interest from an individual to have this building relocated to his property within Uxbridge and restored. While the feasibility of moving the existing building was not considered as part of the condition assessment, the City could pursue a simplified relocation program directly with the interested person in order to facilitate the private acquisition of this above grade building. Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed Properties on Federal Lands Page 11 ‘• l Conclusion: In view of the impending demolition program being undertaken by Transport Canada, it was necessary for the City to exercise due diligence to consider these targeted existing heritage listed buildings for possible use by the municipality. Upon review of the findings within the BBA condition assessment report, it is understood that the costs to repair and remediate the buildings are of such magnitude that it would be a significant financial burden to the City to commit to a remediation plan for all six heritage listed buildings. Given that these buildings are on lands owned by the Federal government, the City cannot be certain as to the long term viability of building improvements and lease arrangements. Considering this uncertainty, an expenditure by the City of the magnitude required cannot be justified. Staff, in conjunction with the Pickering Museum Village Advisory Committee, have identified specific interest in the "Craftsman Cottage" building that would complement the programming requirements of the Pickering Museum Village. As the building appears to be in a condition suitable for movement, staff recommend that Council approve funding to retain this building within the City's ownership for use at the museum. While there are no City program requirements for the other heritage listed buildings, staff recommend direct engagement with third parties that have expressed interest in the heritage listed buildings at 4355 Brock Road and 5460 Sideline 30 to facilitate their relocation to privately owned lands. Attachments: 1. Key Plan of Properties Considered for Potential Long Term Lease 2. Brougham Key Plan of Properties Considered 3. Excerpts from BBA Building Condition Assessment report, dated May 29, 2012 4. Location Map for the proposed "Craftsman Cottage" Relocation • Report PD 13-12 June 18, 2012 Subject: Potential Long Term Lease Program for Heritage Listed K. r, Properties on Federal Lands Page 12 • Prepared By: Approved/Endorsed By: 4 ..4;/‘ I 2 . . 7_,/1/ Kyle Bentley, P.Eng. Neil'Carr hl, j 6I , PP Chief Building Official Director, Planning & Development ..... ... • Everett Buntsma • Director, Community Services • • '" • Gij Paterson Director, Corporate Services & Treasurer KB:jf Copy: Chief.Administrative Officer . Recommended for the consideration • . of Pickering Cjty Counci . ° (. Tony Prevedel, P.Eng. Chief Administrative Officer • • ATTAACHMENT# / TO 1 . REPORT#PD. /3 -/,-Z `"r `-, 40K M-P O MM o Of_ C2,C 5460 Ir �' _ )11)-rr. aillogi ,,,,,.. IS JIB 1 Fill ----- ro, V >1111111.11 � 1 agell 1 I�.l':rra ,w'.In:ill . 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F' a: a n a ry 7 (D O S T O 7 0-� � N o w 3: RD ° ac �,. m oa ,. a 3 0 7 n 0 7. d 7 a Gl N 7 d 7 i 7 . z o 0 po Q v o 0 fD rD o. < 7. m 7• 7 O n £ N n j a d? c S ultuim i• H - n sn L. a Q O -- D {�, m h+ o G7 7 O 2 7 d Z S S d• fD d �.O S - A o 0 : o c 0, E. o ° m N Gl a ° q ° 0 0 0 3 7 fD p m C N ° < n d A - V,. O a d c aD c £ fo 3 a , a O 0 d a 7 n' 0 a £ fD o x 9 o n '3'7- d O m o 0 c d In -0 0 3 '^ar 7 o a o ^' °i m o Fl," C,' % 3 '^ a m n < 7 m ri ° d O c c.. o. S, j W m 0 fD f0 0' a fD 7 H Q' O. fD S 0 d co £ aD .co c RD 0 a D a 3 v 7 -' _ fp .n ¢D a 7 j N '�'. x o N =• D a o. H WW c. N fD r N o • aD Q N 7 n .di o 3 S 7 x ^O3 a MoD • m099 d 3 c Q c o•w m 3 �. .1D.FDTh j 7 In C Gl 3 d J N ° 0 a ^ a aD + N Oo' 2 N a 0. d fro 7 .-. 0 0 H j 0 33 f0 S O O N _ y A DD 7 o.. a 2 co 7 a w ATTACHMENT#PTO AEiPORT? PO, L _:1 - Building Condition Assessments Six (6) Heritage Buildings on the Federal Lands for the City of Pickering Estimates Our estimates to restore the buildings to a useable and livable condition and considering only for type D residential occupancies, or for a Type A assembly at 5460 Sideline 30, are based on the limited level of review undertaken and are order of magnitude estimates only. These estimates do not include site restoration, landscaping, or the removal and demolition and removal of any outbuildings. They also do not include mould and hazardous substances identification, removal and remediation. Mechanical and Electrical budget estimates are based on estimates provided separately in the appendix. Budget estimates do not include replacement or upgrades to well water or septic systems which were not reviewed and appear to have been in a state of disuse for varying lengths of time. Budget estimates do not include restoration or repair of items not observable or evident at the date of our site visits. Estimates Notes 3570 Brock Road $65,000-$85,000 Cost to relocate the building including Brougham, Ontario construction of new foundations is not included. Cost to restore concealed historic wood cladding if required cannot be assessed. $50,000 Mechanical/electrical 1607 Highway 7 $110,000-$130,000 general Costs for excessive upgrades to serve as a Brougham,Ontario repair and restoration. public washroom and park facility are not included. $200,000-$240,000 to construct In addition to general repair/restoration new barrier free access and costs noted above. Does not include water washroom/change room service or new septic system to support facilities.Assumes seasonal use proposed use. only. 50,000-$55,000 Mechanical/electrical 3656 Brougham Road $60,000-$75,000 Building requires extensive interior Brougham, Ontario restoration and repair. $55,000-$65,000 Mechanical/electrical 3970 Brock Road NA Due to the amount of deteriorated and Brougham,Ontario damaged materials, and the current condition of this building,the costs to Ever Green Villa restore the building to a liveable or useable condition are expected to be significant and cannot be accurately assessed. $55,000-$65,000 Mechanical/electrical 4355 Brock Road $100,000+ Does not include removal of shed or Brougham, Ontario upgrades/repairs to barn. $25,000-$30,000 Mechanical/electrical Maple Lane Farm 5460 Sideline 30 $135,000-$165,000 Cost subject to level of renovation proposed Hamlet of Altona for basement level and proposed future use. Includes minimal barrier free accessibility upgrades $20,000 Mechanical/electrical Barry*Bryan Associates(1991) Limited Project No.12031 41 P ATTACRMEET#PTO REPORT# Building Condition Assessments Six (6) Heritage Buildings on the Federal Lands for the City of Pickering Refer to Mechanical and electrical reports for additional budget information and details. To change the use of these buildings from the current Type D residential occupancies to permit an E mercantile or F2 medium hazard industrial occupancy, (with the exception of the former school house at 5460 Sideline 30) the City will need to consider the following additional upgrades which may be required and adjust the budgets accordingly: 1. Fire separations in particular the fire rating of floors above basements. 2. Barrier free accessibility. 3. Exit location and configurations. 4. Fire safety considerations including fire alarm systems,emergency lighting and exit lighting. 5. HVAC and plumbing service upgrades. 6. Power service upgrades to suit proposed use. 7. Zoning requirements. Barry*Bryan Associates(1991) Limited 42 Project No. 12031 1 I f:„ may* \ /"� / / ` 1'r try. �"t:Ir N. fir,. '„ V ,„ r• •w�4 ' L .•. • {.•,I'.IV7 • f' . -ri,„,0 i Y'�FrNY�i�I <. F�. 0'\ 3 4n. V . .V ' •CC Ir f•• �y, r� V A . S rr ,•f C.,'4 ATTACHMENT# 4L _TO 0,.. , ` ,., .1... REPORT#PD i.3.- / ,., ,,, 4 ,/ ,..; ,,, fur ,r it c. k t.• s''` --f'+A`,.' .1 ■ et. iv"..., r 't F �A !?tlu F1,e,?�•0111k • r '' ?•e; .ptlr?k 'ter / ., . it!' •.. +$ 1 ,�"^' aw ^` ' '"° e• - e r- r'co• . ' ... vk t rl Bo. 4,. '':.:. •----- ('''''r'"Yafr.f.141re' ),...,...:.:...,....1.2:.4—... . f-4i,,•,.......'• -... 1:. . k.. \ .„ ,• _, e ) w ---m,. ' �41� t ti, P 34ta •Ka . .. � +J Y�. ' W- \ C �. 1 Z py4 w � O O rt •Q r, ..,A„,,,,, a �ZQ uw — O �� ` • o°aoo 0 T O 1 1 City o¢� j No ■ PICKERING June 18, 2012 NOTICE OF MOTION a) Councillor McLean and Councillor O'Connell gave notice that they will at this meeting of Council be presenting a motion as follows: Amendment to Procedural By-law • To amend the Procedural By-law (7212/12) to add the following provision: "9.5 In the event that a Member is charged with: (i) an offence under s. 89, 90 or 92(5) of the Municipal Elections Act, 1996, or (ii) an offence under the Criminal Code (Canada) in connection with an act or omission that relates to a municipal election, then Council may, with the support of a majority of Members present, suspend the appointment of such Member from any Advisory Committee and from any external agency, board or commission (including Veridian Corporation and The Toronto and Region Conservation Authority). Such suspension shall be for such duration as Council deems fit, provided that if the.Member is acquitted, the suspension shall terminate no later than the date on which all prosecution proceedings described above have been concluded and all rights of appeal in respect thereof have been exhausted." • • C 00 7 1 PICKERING June 18, 2012 By laws 7220/12 Being a by-law to authorize the East Shore Community Centre- West Side, Parking Lot Reconstruction and Drainage Improvements project in the City of Pickering and the issuance of debentures in the amount of$220,000. [Refer to Executive pages 87 — 88] 7221/12 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Pages 139 — 140] 7222/12 Being a by-law to authorize the supply and delivery of one 41,000 LB. GVW Dump Truck in the City of Pickering and the issuance of debentures in the amount of$190,000. [Refer to Executive Pages 153 — 154] 7223/12 Being a by-law to dedicate those parts of Lot 18, Concession 3, designated as Parts 1, 5, 7, 9, 11 and 13, Plan 40R-26332 and Block 145, Plan 40M-2437 as public highway. (By-law attached) 7224/12 Being a by-law to dedicate Blocks 31 and 32, Plan 40M-2470, Pickering, as public highway. (By-law attached) 7225/12 Being a by-law to authorize the Renovations and Expanded Washroom Facilities to the Seniors Activity Centre at East Shore Community Centre in the City of Pickering and the issuance of debentures in the amount of $240,000. [Refer to New and Unfinished Business Pages 49-50] 7226/12 Being a by-law to dedicate Block 9, Plan 40M-1457, Pickering, as public highway. (By-law attached) Call O 1:113 .. Memo fi ON 3 ID. To: Debbie Shields May.10, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Community Services Director, Planning & Development Division Head, Engineering Services Manager, Development Control Manager, Development Review & Urban Design Subject: Request for Road Dedication By-law Parts of Lot 18, Concession 3, Pickering (Parts 1, 5, 7, 9, 11 and 13, 40R-26332) Block 145, Plan 40M-243.7, William Jackson Drive - File: Roadded.528 William Jackson Drive is a 22m wide collector road within the Duffin Heights Neighbourhood, located east of Brock Road. It is shown on the attached sketch. The southerly section of William Jackson Drive (south of the hydro corridor) was acquired by the City and dedicated as a public highway through the registration of Plan of Subdivision 40M-2437 (Mattamy). The central section of William Jackson Drive (extending through the hydro corridor to the existing section of William Jackson Drive - formerly Old Taunton Road) will be comprised of: (a) lands acquired, and dedicated as a public highway, through the registration of draft plan of subdivision SP-2008-08 — Lebovic (shown in black on the attached sketch); and (b) lands that have been acquired by the City from the abutting property owners to the west (Parts 1, 5, 7, 9, 11 and 13, Plan 40R-26332, the "subject lands"), which lands must be dedicated as public highway through the enactment of a by-law, as they are not part of a plan of subdivision. As it is anticipated that draft plan of subdivision SP-2008-08 will be registered during the summer months, it is appropriate to enact the required dedicating by-law for the subject lands now. This will ensure that when plan of subdivision SP-2008-08 is registered and road construction has been completed, the entire 22m wide road allowance will be public highway. • ! !! 11 73 Further, Block 145 was conveyed to the City when Plan 40M-2437 was registered. It was to be dedicated as a public highway when William Jackson Drive was extended northerly. Accordingly, it is also appropriate to dedicate Block 145 as a public highway at this time. Attached is a draft by-law for the consideration of City Council at its meeting scheduled for June 18, 2012. DB:bg J:\Prop 8 Dev\ROADDED\SEC\528 William Jackson Drive\memos\Memo to Debbie 2012.doc Attachments • May 10, 2012 Page 2 Request for Road Dedication By-law William Jackson Drive 7 4 TIQq- SpN WILLIAM JPp� LPEBOVIC LAN OF SUBDIVISION SP2008-08 jjpr ZENTS DRIVE •SUBJECT LAND (PARTS 1, 5 7, 9, ■ 11 & 1i 40R-26332) o A∎ BLOCK 14 40M-2437 . LIATRIS DRIVE 1101 �p Ao III1E11 MO 1111110 _x L-1 ;► z ' _ o IIIIII�IIz— 11111111W ris I III�III I1�cr MATTAMY !► _S I PLAN OF IIII II1II°�—I/IIIIIIIiiiIII�' .7 I SUBDIVISION �� 40M-2437 z IIIIIIIIIIIIIIIIIIIII< H/NDU CULTURAL C:NT': 0 MISTHOLLOW ➢RIV �'■ LIATRIS DRIVE DERSAN r-------------j ' STREET Y WILLIAM "",,,I.""""""""„t""" • \ U • 0 CO /\. City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part Lot 18,Concession 3,being Parts 1,5,7,9,11 &13,40R-26332 • Block 145,40M-2437 �!► OWNER City of Pickering DATE Apr.30,2012 DRAWN BY JB '/` FILE No. William Jackson Drive SCALE 1:5,000 CHECKED BY DB N T aaura..: p f2012 Ent.and It I• and Its surlyh! R..rv,dht Nots as Pladn of tSuiy.n of sunray. PN-15 2012 MPAC and it. suPPll.n. All A 7 The Corporation of the City of Pickering By-law No. 4`- ,'W s ' Being a by-law to dedicate those parts of Lot 18, Concession 3, designated as Parts 1, 5, 7, 9, 11 and 13, Plan 40R-26332 and Block 145, Plan 40M-2437 as public highway. Whereas The Corporation of the City of Pickering is the owner of those parts of Lot 18, Concession 3, designated as Parts 1, 5, 7, 9, 11 and 13, Plan 40R-26332 and Block 145,. Plan 40M-2437, Pickering and wishes to dedicate them as public highway. Now therefore the.Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Those parts of Lot 18, Concession 3, Pickering, designated as Parts 1, 5, 7, 9, 11 and 13, Plan 40R-26332 and BI,ock 145, Plan 40M-2437, are hereby dedicated as public highway (William Jackson Drive). By-law read a first, second and third time and finally passed this 18th day of June, 2012. •,7 ide AV of s �F David Ryan, Mayor Debbie Shields, City Clerk • Roadded.528 Cali Memo 11010310NIZIC • To: Debbie Shields June 1, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Engineering Services Manager, Development Control Manager, Development Review & Urban Design Subject: Request for Road Dedication By-law Blocks 31 and 32, Plan 40M-2470 Maitland Drive - File: Roadded.536 When the above-noted plan was registered, Blocks 31 and 32 were conveyed to the City for turning circle purposes. As the road works within this plan have been constructed to standards sufficient to permit public access, the required dedication should be made. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for June 18, 2012. DB:bg J1Prop&Dev\ROADDED\SEC'530 Maitland\Request to Debbie 2012.doc Attachment§ • - 7 7 0 a 0 p , Q D MAITLAND DRIVE o 0 z Q w CC BLOCKS 31 & 32 0 I 40M- , c o z z Q m w 0 , , z- m l ` STAGHORN ROAD COWAN . , .i--, , , m D \ �o _ ,moo w G _Y Z■ m o I 0 O GILLMOSS ROAD. x Q 0 0 L . Iv N'�c DRIVE � 0 ki,14 0 AS-_-_=- N/ City of Pickering Planning & Development Department PROPERTY DESCRIPTION Blocks 31 &32,Plan 40M-2470 OWNER City of Pickering DATE May.27,2012 DRAWN BY JB . FILE No. Roadded. 536 SCALE 1:3,000 CHECKED BY DB AI Cite SCUMS t PN-1 2012 t AC end I• Ine. and It.ap plt. All .d. t0.rv.d. Not a Plon of •urv•Y. = 2012 MPAC and Ib .upplt•r.. All Apht• R.•.rv•d. Not o plan of Survey. 1 i 7 P The Corporation of the City of Pickering By-law No. Piedlfiw Being a by-law to dedicate Blocks 31 and 32, Plan 40M-2470, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of Blocks 31 and 32, Plan 40M-2470, Pickering, and wishes to dedicate them as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Blocks 31 and 32, Plan 40M-2470 are hereby dedicated as public highway (Maitland Drive). By-law read a first, second and third time and finally passed this 18th day of June, 2012. A0204,71 . , David Ryan, Mayor Debbie Shields, City Clerk Roadded.536 $. ! u Ciht7 } Memo 1i011210t1101 To: Debbie Shields June 12, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Division Head, Engineering Services Manager, Development Control Manager, Development Review & Urban Design Subject: Road Dedication By-law Owner: David Demerino LD 022/12 Block 9, Plan 40M-1457 (Fawndale Road) - File: Roadded.537 The owner has applied to sever that part of Lot 33, Range 3, Broken Front Concession, being Part 1, Plan 40R-6872 into two lots through Land Division Application LD 022/12. One of the conditions of the Land Division Committee is that the reserve (Block 9, Plan 40M-1457)fronting the two new development lots be dedicated as a public highway in order to permit legal road access to Fawndale Road. • It should be noted that although staff is seeking enactment of the attached draft by-law at this time, it will not be registered until Land Division Application LD 022/12 has been approved and the lands adjacent to Block 9, Plan 40M-1457 have been constructed to standards sufficient to permit public access. Attached are a location map and a draft by-law for the consideration of City Council at its meeting scheduled for June 18, 2012. DB:bg J:Wrop 8 De\ROADDED\SE0537 Fawndale\memos\memo to Debbie.doc Attachments 80 DETAIL INSET SCALE NT.S 4_,. ■ 0 c O w o STREET \ ROUGEMOUNT DRIVE a 40M 1457 PTC)N / ®/ JR 0 Q 0 SCENT Q w 0 • z \ III'__ 0 FIDDLERS HOOVER DRIVE � / III., gmAdppilm . `. OMLINSON CRT 5- Q SUBJECT I c) �s�DOLYN. w a- - SEE INSERT OC a STREET N)111111111111111 Q 4 y '1111""" z o H- s�� DRIVE J Q # 4 0 Mk 0 CL .. r, .• < ► , City of Pickering Planning & Development Department PROPERTY DESCRIPTION Block 9, Plan 40M-1457 OWNER City of Pickering DATE June 11,2012 DRAWN BY JB FILE No. Roadded.537 SCALE 1:5,000 CHECKED BY DB N ata Sources: 2 5 MPAC•and IL IsupplI rn.t All rp lilts Reaervetl. Notsa Plan of tSur oy.n of survey. PN-5 81 The Corporation of the City of Pickering By-law No. izogeri Being a by-law to dedicate Block 9, Plan 40M-1457, Pickering, as public highway. Whereas The Corporation of the City of Pickering is the owner of Block 9, Plan • 40M-1457, Pickering, and wishes to dedicate it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Block 9, Plan 40M-1457 is hereby dedicated as public highway (Fawndale Road). By-law read a first, second and third time and finally passed this 18th day of June, 2012. D24FT David Ryan, Mayor Debbie Shields, City Clerk Roadded.537 • City 00 Q 2 V DICKERING June 18, 2012 Confidential Council Report a) Verbal Update by City Solicitor Draft Plan of Subdivision Application SP-2011-01 Draft Plan of Condominium Application CP-2011-01 Zoning By-law Amendment Application A 3/11 Emery Homes Glendale Ltd. 1880, 1876, 1872 Liverpool Road and 1863, 1865, 1871, 1875, 1877 & 1881 Glendale Drive (Lot 19, 20, 21, 33, 34, 35, 36, 37 & 38, Plan 492), City of Pickering b) Confidential Report CAO 12-12 (Under separate cover) Road Closing — Conveyance of Land -Road Allowance between Lots 30 and 31, Range 3, BFC, being Part 1, Plan 40R-27441 and Part of Rosebank Road within Highway 401 Corridor • • City o¢ Committee of Adjustment Meeting Minutes Wednesday, May 2, 2012 I �� 7:00 pm Main Committee Room Present: Tom Copeland David Johnson — Chair Eric Newton —Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer • (I) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, May 2, 2012 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Shirley Van Steen Seconded by Tom Copeland That the minutes of the 4th meeting of the Committee of Adjustment held Wednesday, April 11, 2012 be adopted. Carried Unanimously 1 City Committee of Adjustment Meeting Minutes Wednesday, May 2, 2012 7:00 pm Main Committee Room (III) Reports 1. P/CA 12/12 — C. Lazar 932 Vistula Drive (Lot 376, Plan M17) City of Pickering The applicant requests relief from Zoning By-law 2520 to permit a front yard depth of 6.0 metres and a side yard width of 0.6 metres to a proposed garage addition to the existing dwelling, whereas the by-law requires a minimum front yard depth of 7.5 metres and a side yard width of 1.5 metres. The applicant requests approval of these variances in order to obtain a building permit for the proposed garage addition. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending refusal for a side yard width of the 0.6 metres and approval for a front yard depth of 6.0 metres subject to conditions. Written comments were received from the City's Development Control Manager indicating downspouts should be directed so that drainage does not discharge onto the neighbouring property. Written comments were also received from Claude Flint and Sylvia Nikodem of 934 Vistula Drive in objection to the application due to the negative impact on the streetscape, the proposal causing a significant rainwater run-off on their property and negatively impact the amount of natural sunlight into their home. Catinca Lazar, owner, Raul Apablaza were present to represent the application. No further representation was present in favour of or in objection to the application. In response to the neighbours concerns, Catinca Lazar explained the addition will be the same height as the existing garage and feels it would not affect the natural light onto the neighbours property, the addition would improve the surrounding neighbourhood and not provide negative impact, and the water run-off will be directed to the front of the building onto the driveway. 2 o Committee of Adjustment Meeting Minutes Wednesday, May 2, 2012 ��ui�3�ls► -�I 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Eric Newton That application P/CA 12/12 by C. Lazar, be Approved on the grounds that a front yard depth of 6.0 metres and a side yard width of 0.6 metres to a proposed garage addition to the existing dwelling are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed detached garage as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain a building permit for the proposed construction by May 2, 2014, or this decision shall become null and void. Carried Unanimously 2. P/CA 16/12 — R. Gosling 425=,Whitevale Road (Part of lot 24, Lots 25 & 27, Plan 21) City,of Pickering The applicant requests relief from Zoning By-law 3037, as amended by By-law 2677/88 to recognize front yard depths of 4.3 metres to an existing building, 3.3 metres to an existing covered deck & steps and 2.7 metres to an existing canopy, whereas the by-law requires a minimum front yard depth of 9.0 metres. The applicant requests approval of this variance in order to obtain site plan approval. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Richard Gosling, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. 3 Committee of Adjustment C` °� Meeting Minutes .Ii... . _;-'i'L-, -: Wednesday, May 2, 2012 v is mc 7:00 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 16/12 by R. Gosling, be Approved on the grounds that the front yard depths of 4.3 metres to the existing building, 3.3 metres to the existing covered deck & steps and 2.7 metres to the existing canopy to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the building, as generally sited and outlined on the applicant's submitted plans. 2. That the applicant obtain site plan approval for the proposed modification of the site by May 1, 2015, or this decision shall become null and void: Carried Unanimously (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 5th meeting of the 2012 Committee of Adjustment be adjourned at • 7:10 pm and the next meeting of the Committee of Adjustment be held on Wednesday, May 23, 2012. Carried Unanimously M ail ? -s ?0 ii --2._ Date t y' Chair Assint Secretary-Treasurer 4 Cars Minutes/Meeting Summary i—i Advisory Committee on Diversity Thursday, May 10, 2012 PICKERING 7:00 pm Pickering Civic Complex, Main Committee Room Attendees: Kirk Mark, Chair Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Christy Harper, Pickering Public Library Keith Richards, DRPS Jody Morris, City of Pickering L. Roberts, Recording Secretary Absent: Kevin Ashe, Councillor, Ward 1 Catherine Reidt, Co-Chair Carlisle Miller, Community Appointee Preet Panesar, Dunbarton High School Margaret Lazarus, Valley Farm Public School Neha Mohan, VP, (YOU)nity, Pine Ridge High School Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic Canadian Alliance of Ontario Misha Biswas, President, (YOU)nity, Pine Ridge High School Alysha Singh, Secretary of (YOU)nity, Pine Ridge High School Item! Details & Discussions& Conclusion = Action;Items/Statu s Ref# (summary of discussion) , (include deadline as . 3t r s. p =' approp`riate) `Y Welcome"& Introductions Kirk Mark K. Mark welcomed everyone to the meeting and introductions were made. Devorah Garland, Community Development Coordinator, Aids Committee of Durham Region was introduced. She advised the Committee of her goal to help reduce the HIV infection rate in women in the community. D. Garland passed along regrets from Patrice Anderson who was unable to attend this evening, but would be attending future meetings. 2.0 Approval of Minutes ` �.: Approval of agenda; Moved by C. Harper Seconded by J. Yacoumidis Page 1 CORP0228-2/02 Carried Moved by J. Yacoumidis Seconded by C. Harper That the minutes of the April 12, 2012 meeting of the Diversity Committee be approved. Carried ,3.0 Business Arising from Minutes : . 3.1) K. Mark questioned whether there had been any follow up with respect to CCACN Sports on the tournament format as well as whether any permits had been received. J. Morris informed the Committee that permits had been received, but the date for the event is still pending. K. Mark questioned whether True Star had confirmed participation in the tournament. J. Morris noted she had not yet received any proposals from the organization. 3.2) K. Mark questioned the possibility of collating a booklet comprising all the submissions for the diversity forum. Discussion ensued with respect to costs and staff resources involved with this. J. Morris explained currently there are approximately 200 copies comprising 80 pages which are printed and distributed. These booklets contain the winning entries from each year. It was questioned whether all the entries could be done on an annual basis. J. Morris explained that staff resources are very limited for a project of this nature. Some suggestions and comments were provided as follows; • produce on a 5 year annual cumulative basis • place winning entries into a poster format as opposed to a booklet • view a copy of the current booklet and look at the process for possible revisions • have them sent electronically in order to consider annually • could be problems with students who do not have access to computers K. Mark noted the importance of community and parental Page 2 CORP0228-2/02 • engagement. He noted that by being published, this could have the potential to encourage more discussions at home. He asked that this be considered as a way to rethink the strategy. J. Morris to action J. Morris will check with M. Carpino with respect to this. .J. Morris will bring a copy of the booklet to the next meeting. J. Morris to action 4.0 f Event Updates - � . 3.1) Survey J. Morris noted that she had forwarded out the survey after the last meeting with the revisions. Copies were also handed out to the members in attendance. The Committee reviewed each question on the survey and detailed discussions ensued with respect to revisions. J. Morris will revise the survey and forward out electronically to J. Morris to action the members for review again at the June 14th meeting. 5.0 g _Correspondence �._ . .. ,_ err.-, >„ >. „ — „ •. 4.1) J. Morris provided a brief overview of the community engagement workshop being hosted by the City of Pickering seeking input for the development of their public engagement strategy. The workshop will be held on May 15th,with the deadline for registration being today. 6.0 Other Business 5.1) C. Harper noted the Town of Ajax has a banner depicting "Heritage Month" in the foyer of their Community Centre and questioned whether the City of Pickering had anything similar. 5.2) K. Mark asked whether the City of Pickering was doing anything to commemorate Asian Heritage Month. J. Morris J. Morris to action noted she would look into this. 5.3) D. Garland questioned whether the City of Pickering recognizes any Aboriginal events within the community. She noted a celebration was taking place in the Village of Pickering at the end of May. She also indicated that most events taking place are currently based in the City of Oshawa. Discussion ensued with respect to recognizing the Aboriginal Page 3 CORP0228-2/02 community by proclaiming Aboriginal Month and Aboriginal Day and the organization of events within the community. K. Richards noted that according to Canadian calendars, Aboriginal Month and Aboriginal Day do not take place within the same month. K. Mark requested that the committee continue to pursue L. Roberts to action participation with the Aboriginal community and asked that this be placed on the next agenda for further discussion. D. Garland noted she would continue to keep the committee informed and offered to attend a future meeting for further discussion on this matter. mum, ext Meeting & Adjournment The next meeting will be held on June 14, 2012 Meeting Adjourned: 9:20 pm Copy: City Clerk • • • Page 4 CORP0228-2/02 City 00 Minutes Heritage Pickering Advisory Committee =� = May 24, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Tate Besso, Chair Wickham Jamadar Ellen Mason Janet Mehak Dale Quaife Denise Rundle Charles Sopher Jutta Van Huss Isabelle Janton, Planner II — Site Planning Linda Roberts, Recording Secretary Absent: Mike Sawchuck, Vice-Chair. Elke Pryswitt Sally Sheehan Item / ;$:Details & Discussion &Conclusion y x s Action Items /Statu ;Ref# t s (include deadline as l; a Pp ro p � � � ��• � Hate 1 0 40' T. Besso welcomed everyone to the meeting and introduced Don Anderson, who was in attendance to respond to any questions or concerns relating to his heritage permit application. 2.0 kt ' Approval of Minutes Moved by C. Sopher Seconded by E. Mason That the minutes of the April 26, 2012 meeting of Heritage Pickering Advisory Committee be approved. Carried >3 0 New Business 4.1) Heritage Permit Application I. Janton provided an overview of a heritage permit application received for 486 Churchwin Street. She provided the proposed plans as well as pictures of the current home. She noted the Page 1 Item /, Details & Discussion & Conclusion ' Action Items / Status Ref# (summary of discussion) w (include deadline as .; y appropriate) f applicant proposes to replace the old summer kitchen with a larger addition which will include a family room, study and laundry room. She noted that the addition, somewhat visible from the street, is proposed to be constructed of board and batten in keeping with the original style of the home. Don Anderson , the applicant, appeared before the Committee and provided a brief history of the home, which was built in the 1850's. He provided details of his proposed plan for the addition, noting the windows would be wood to complement the existing windows. He explained the need for additional room in order to make the space more livable, noting the front entrance would be moved to the side. He also indicated key features when doing additions, being the outside finish, windows and flooring. A question and answer period ensued. It was the consensus of the committee to approve the proposed plans as submitted. A detailed discussion period ensued with respect to the follow- up on heritage permit applications. It was questioned whose responsibility this would be. I. Janton noted that the City of Pickering inspectors are responsible to oversee only that the applicant complies with the Ontario Building Code. It was questioned who inspects the heritage aspects of the approved plans. D. Rundle noted the difficulty for municipalities to control architectural details. T. Besso questioned whether the application could have a reminder on it for the inspector to check whether the heritage aspects of the application are being complied with. D. Quaife noted that currently there is no process to review whether the heritage aspects of the application have been met and questioned what recourse, if any there would be in the case of non-compliance. C. Sopher suggested the Committee do a walking tour of Whitevale to see the end result of heritage permit applications which had been submitted and approved by the Heritage Committee. The main concern with respect to this matter is the need for a follow-up and what enforcement, if any, would be in place. I Page 2 Item ! . °Details &Discussion & Conclusion a Action Items / Status Ref# (summary of discussion) x = (include deadline as } appropriate) Janton will look into and report back at the next meeting. I. Janton to action E. Mason noted her concerns with the buildings remaining true to their heritage. It was noted that copies of the Whitevale Heritage Conservation District Guide are available for the residents and can be obtained at the Planning & Development Department. 4.0 _ Business Arising from Minutes yy 4.1) 2012 Workplan T. Besso informed the Committee that the 2011 annual report and 2012 workplan were presented to Council on May 22, 2012 and it was received for information. Workplan Updates: Training Discussion ensued with respect to training opportunities for the E. Mason to action Committee. E. Mason questioned the Committee members as to the topics of interest for possible seminars. It had been previously suggested that a guest speaker be invited periodically throughout the year to speak at the meeting. It was suggested to invite Bert Duclos,.Heritage Outreach Consultant ,Ministry of Tourism Culture and Sport as well as Gordon Zimmerman, Architect. Heritage Register T. Besso provided an update with respect to the Heritage Register. He noted that M. Sawchuck was continuing to work on this to ensure all listings including properties on Provincial and Federal lands are added to Google maps together with photos. Designations T. Besso noted that the Committee has undertaken one designation, being 560 Park Crescent. A previously suggested designation was the Burkholder Farm and it was the general consensus of the Committee to continue with the next step of obtaining a consultant to prepare the report to Council. Moved by W. Jamadar Seconded by D. Quaife Page 3 Item/ Details &Discussion & Conclusion Action.Items / Status Ref At- (summary'of discussion) .(include deadline as a v b appropriate) 1)That the Director, Planning & Development be requested to authorize an expenditure from the Heritage Pickering budget for the hiring of a consultant to undertake a historical evaluation of the property known as the Burkholder Farm, municipally known as Lot 35, Concession 3; and 2) That a qualified consultant be approached to prepare a quotation to undertake this work. Carried • W. Jamadar and Councillor Rodrigues will contact the W. Jamadar/Councillor Burkholder family. Rodrigues to action Salvage T. Besso provided an update with respect to salvage items and • storage facilities. He noted the City of Oshawa currently rents space and the Town of Whitby has municipally owned lands they can use. He noted he would forward the salvage list out to the members. He also referred back to Mr. Mitchell's request for salvage items and noted that should Council consider an endorsement in this respect, it would place him on the same level as the City of Pickering in terms of hierarchy for the list of salvageable items. I. Janton advised that a date needs to be confirmed for the site visit to 1130 Taunton Road. It was the consensus to book Tuesday, May 29t" at 2:30 pm. Once confirmed with the I Janton to action Property Manager, I. Janton will email members. It was suggested that Katrina Pyke from the Pickering Museum and Gordon Zimmerman be invited to attend as well. T. Besso noted he had been in contact with Winston Wong regarding site visits to determine salvage materials from building demolition associated with Highway 407. He indicated June 1st or the following week of June 4th to arrange the tours. 5'.04 Qtl% Busmess x "' 1,5.1) I. Janton noted she had received an inquiry from a resident with respect to the installation of a fence at the corner of Whitevale and Altona Road. She noted the request for the ;height of the fence exceeds the limits under the City's current • Page 4 Item'I r:., Details &"Discussion &Conclusion .� ` ° � eAction Items I Status Ref# (summary of discussion) (include deadline as appropriate) - Fence By-law. 5.2) I. Janton provided an update on the heritage homes which were advertised to the public for relocation. She noted that two l viable proposals have been received for two of the properties. IShe informed the Committee that both submissions propose t, ;the `deconstruction' of the buildings (rather than moving them din one piece), and reconstruction at the new location. One t. ri home will be relocated to Alliston and one to Prince Edward .County. , 5.3) Councillor Rodrigues indicated that he will be bringing forward a Notice of Motion at the next Council meeting with respect to the issue of the homes being deconstructed and i moved out of the area. 6.0, Next Meeting/Adjournment t a Next Meeting: June 28, 2012 The meeting adjourned at 9:40 pm. Copy: City Clerk Page 5