HomeMy WebLinkAboutFebruary 1, 2012
City o~ Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
i i Wednesday, February 1, 2012
PI CKERI 7:00 pm
Main Committee Room
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Karen Chalmers, Pickering Museum Village Advisory Committee
Donald Hudson, Pickering Museum Village Advisory Committee
Paul Savel, Pickering Museum Village Advisory Committee
Dragos Nita, Pickering Museum Village Advisory Committee
Rose Cowan, Chair, Pickering Museum Village Foundation
Bill McLean, Regional Councillor, Ward 2
Marisa Carpino, (Acting) Manager, Culture & Recreation
Jody Morris, (Acting) Supervisor, Culture & Recreation
Katrina Pyke, Coordinator, Museum Operations
Mandy Smiles, Events & Volunteers Programmer
Meghan Donaldson, (Acting) Clerk/Typist (Recording Secretary)
Absent: Rhonda Lawson, Co-Chair, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Brian James, Pickering Museum Village Advisory Committee
Stuart Suckling, Pickering Museum Village Advisory Committee
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
a ro nate
1. Welcome
Laura welcomed everyone.
2. Approval of Minutes and Agenda
Motion:
Moved by Paul Savel
Seconded by Rose Cowan
That the minutes of October 25, 2011 be approved.
CARRIED
Motion:
Moved by Paul Savel
Seconded by Rose Cowan
That the agenda for February 1, 2012 be approved.
CARRIED
3. Update
The exhibit at Toronto Pearson International Airport is still on
display.
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Katrina presented the new Pickering Museum Village (PMV)
"facebook" site. To date 196 visitors.
PMV is also on "twitter" and "flickr".
"YouTube" coming shortly will be a great opportunity to show
case Backwoods Players performances.
Laura distributed the article titled "Turn your business
volunteers into 'advoteers' today".
All members received and were asked to discuss the handout
titled "Report Work plan for Advisory Committee - 2011-12".
Marisa suggested the word "Annual" be used in place of the
word Report.
PMV Expansion
Toronto and Region Conservation Authority (TRCA) is
considering a possible agreement to lease 16.6 acres, adjacent
to the museum, to the City of Pickering. TRCA is interested in
developing equestrian, hiking and biking trails. Laura would like
to see the TRCA and City of Pickering partner to represent
history and trails.
TRCA is moving forward with their plans and they are looking
for a formal, plan from the City of Pickering. Arnold Mostert,
Coordinator, Landscape & Park Development has created 2
site plans. These plans included a Visitor Centre, Print Shop,
parking, relocate Steam and Gas Barn to the upper site, and
land for grain demonstration field. As well as space to
potentially locate 2 buildings from Brougham, Crafter's Cottage
and Evergreen Villa.
Motion:
Moved by Donald Hudson
Seconded by Paul Savel
That the Advisory Committee give appreciation to staff for
their work on
the 2012 Education Programs guide.
CARRIED
PMV Strategic" Plan
Part of the strategic plan will be to seek Corporate
Sponsorships.
Katrina advised the Committee that on the new City of
Pickering website in the PMV section, there will be a list of
donors thanking them for their artifact, in-kind donations and/or
financial donations.
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PMV is hoping to be part of the Community Access Program
(CAP). Under CAP, new citizens are given free admission to
participating arts, heritage and cultural institutions for one year.
Participating museums can validate the CAP card, and will
have access to the database of new citizens who are active.
After the first year, the museum will continue to maintain the
distribution list to promote activities.
Another strategic goal is to engage cultural groups to provide
an exhibit on History in Action Saturdays.
4. Sub-Committee Reports
I
Collection
Motion:
Moved by Paul Savel
Seconded by Karen Chalmers
That the Collection Report be provided by email.
CARRIED
Paul informed the Committee that Parks Canada would like to
donate WWI artifacts. There will be transportation and storage
costs. Before accepting we would need to know that we can
store the artifacts properly. Furniture being donated would
furnish the Crafters Cottage next to the Bentley House.
Councillor McLean suggested a storage pod or a climate
controlled warehouse for the WWI artifacts. Marisa asked
about the trailer that is on the museum village site already, this
was ruled out.
Councillor McLean suggested that the Advisory Committee form
a partnership with the Royal Canadian Legion Branch 606 Bay
Ridges to pay for the storage of the WWI artifacts.
Jody offered to ask the Legion if they would like to partner with
the Advisory to pay for storage. Jody
Motion:
Moved by Donald Hudson
Seconded by Paul Savel
That the Advisory Committee acquires the WWI artifacts
from Parks Canada.
CARRIED
Katrina informed the Committee that artifacts that come to PMV
are accessioned and deaccessioned. Each artifact is entered
into the Past Perfect database along with a digital photo of the
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artifact.
Laura asked how many artifacts had been digitized. Katrina will
request a list from Ellen Tayles, PMV Conservator. Katrina
Donald requested a demo of the Past Perfect Database
program that could be given at the site meeting.
Special Events
Mandy distributed handouts titled "Volunteer Training Offered in
2011" and "Volunteer Hours Tracking 2012". Mandy asked
everyone to track their volunteer hours on the Volunteer.Hours
Tracking sheet and that she would request them back before
next year's Volunteer Appreciation Evening.
Backwoods Players volunteer hours are now included in the
totals for the Volunteer Appreciation Evening.
Budget
Council will review the budget on February 9 & 10, 2012.
Projects still being completed are:
Beef Ring Barn - $7,500
foundation to be completed under structure
Picnic Shelter - $70,000
- of which $17,500 was approved in the 2010 capital budget
Heating & Cooling System - $45,000
Projects being deferred:
New Visitor Centre - Feasibility Study
Building Repairs
The Bandstand, Miller/Cole and the Chapel need painting as
soon as possible and Donald suggested we not wait another
year.
Katrina agreed, however, monies designated for maintenance
must be used accordingly. Councillor McLean asked if the City
could provide a tax receipt. Katrina thought that could be an
option.
Rose asked about painting the Collins House. Katrina
responded that the plaster needs repairing before painting can
be undertaken.
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5. Pickering Museum Village Foundation
The Foundation is researching grants.
The Foundation is looking at investing into researching what the
public wants to see at the museum village.
Foundation Annual General Meeting (AGM) will be on March 22
at 7:00 pm at the Petticoat Community Centre. Guest Speaker
will be Harold Quinton.
Bingo volunteers are welcome to attend the AGM.
Rose Cowan's new email address: cowanroseann@gmail.com
Next Meetings
Wednesday, April 11, 2012 @ 7:00 pm
Main Committee Room
Wednesday, June 13, 2012 @ 6:30 pm - Site Meeting
Pickering Museum Village - Redman House
Wednesday, August 8, 2012 @ 7:00 pm
Calendar
Wednesday, September 5, 2012 @ 7:00 pm
Main Committee Room
Wednesday, October 23, 2012 @ 7:00 pm
Main Committee Room
Adjournment
Motion:
Moved by Paul Savel
Seconded by Rose Cowan
That this evenings meeting is adjourned.
CARRIED
Meeting Adjourned: 9:30 pm
Copy: City Clerk
Division Head, Culture & Recreation
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