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HomeMy WebLinkAboutCS 11-12 CC O Report to Executive Committee PICKERING Report Number: CS 11-12 40 Date: April 10, 2012 From: Everett Buntsma Director, Community Services Subject: T-1-2012 - Asphalt Resurfacing on Various City Streets - File: A-1440 Recommendation: 1. That Report CS 11-12 of the Director, Community Services regarding the tender for Asphalt Resurfacing on Various City Streets be received; 2. That Tender No.T-1-2012 submitted by Four Seasons Site Development Limited in the amount of $535,897.42 (HST included) and a net cost of $482,592.23 (net of HST rebate) be approved; 3. That the total gross project cost of $699,748 (HST included), including the tender amount and other associated costs, and the total net project cost of $630,145 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project by transferring the sum of $630,145 from Federal Gas Tax Reserve Fund, as provided for in the 2012 approved Roads Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: As part of the 2012 Roads Capital Budget, asphalt resurfacing for Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court were approved as construction projects. Tender No.T-1-2012 was issued on Wednesday, February 22, 2012. The low bid of $535,897.42 (HST included) submitted by Four Seasons Site Development Limited is recommended for approval. The total gross project cost is estimated at $699,748 (HST included) with an estimated total net project cost of $630,145 (net of HST rebate). In accordance with Purchasing Policy Item 06.12, a tender exceeding $125,000 is subject to Council approval. Report CS 11-12 April 10, 2012 41 Subject: T-1-2012 Asphalt Resurfacing on Various City Streets Page 2 Financial Implications: 1. Tender Amount Tender No. T-1-2012 $474,245.50 HST (13%) 61,651.92 Sub-Total 535,897.42 HST Rebate (11.24%) (53,305.19) Total $482,592.23 2. Approved Source of Funds Roads Capita l Budget Location Project Code Source of Funds Budget Required Gablehurst 5320.1221.6250 Federal Gas Tax $100,000 $64,679 Crescent Barnwood Square 5320.1216.6250 Federal Gas Tax $265,000 $119,517 Dreyber Court 5320.1222.6250 Federal Gas Tax $80,000 $71,800 Greenridge Drive 5320.1220.6250 Federal Gas Tax $35,000 $20,040 Rodd Avenue 5320.1219.6250 Federal Gas Tax $60,000 $37,056 Sideline 20 5320.1218.6250 Federal Gas Tax $150,000 $92,451 Aspen Road 5320.1215.6250 Federal Gas Tax $205,000 $151,286 Anthony, Foster & 5320.1217.6250 Federal Gas Tax $135,000 $72,316 Houston Court $1,030,000 $630,145 3. Estimated Project Costing Summa Tender No. T-1-2012 - Tender for Asphalt Resurfacing on Various City Streets $474,246 Associated Costs Materials Testing $25,000 Miscellaneous Costs $20,000 Construction Contingency $100,000 Sub Total -Costs $619,246 HST (13%) 80,502 Total Gross Project Costs $699,748 HST Rebate (11.24%) _($69,603) Total Net Project Costs $630,145 Net Project Costs over under Approved Funds $399,855 CORP0227-07/01 revised 4 2 Report CS 11-12 April 10, 2012 Subject: T-1-2012 Asphalt Resurfacing on Various City Streets Page 3 Discussion: As part of the 2012 Roads Capital Budget, asphalt resurfacing of Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court were approved as construction projects. Tender No. T-1-2012 was issued on Wednesday, February 22, 2012 and closed Thursday, March 8, 2012. The low bid submitted by Four Seasons Site Development Limited is recommended for approval. The total gross project cost is estimated at.$ 699,748 (HST included) with an estimated total net project cost of $630,145 (net of HST rebate). Four Seasons Site Development Limited has previously worked for the City on Tender No. T-11-2010 Full Asphalt Replacement - William Street & Sixth Concession Road, Asphalt Overlay - Sideline 4 and Tender No. T-4-2011 Asphalt Overlay for Sheppard Avenue, Toy Avenue, Sandy Beach Road and Luna Court, and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, proof of Confined Space Entry Procedure and a list of employees trained, a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by Four Seasons Site Development Limited, have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The Certificate of Insurance has been reviewed by the Manager, Finance & Taxation and is deemed acceptable. In conjunction with staffs review of the contractor's previous work experience, with the City of Pickering and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Community Services Department, Engineering Services Division recommends acceptance of the low bid submitted by Four Seasons Site Development Limited, for Tender No. T-1-2012 in the amount of $535,897.42 (HST included) and that the total net project cost of $630,145 be approved. Attachments: 1. Supply & Services Memorandum dated March 9, 2012 2. Record of Tenders Opened and Checked 3. Location Maps CORP0227-07101 revised Report CS 11-12 April 10, 2012 Subject: T-1-2012 43 Asphalt Resurfacing on Various City Streets Page 4 Prepared By: Approved/Endorsed By: )zz4x-lzc~4 Darre Selsky, C.E.T., MM III Everett Bun a, D, CMM Supe isor, Engineering & Cap I Works Director, Community Services Vera A. gemacher Gillis Paterson, CMA CSCMP, CPPO, CPPB, C.P.M.; CMM III Director, Corporate Services & Treasurer Manager, °Supply & Services Richord Holb n,. P. Eng. Div ion Hea , Engineering Services DS:ds Recommended for the consideration of Pickering ity Counc' . 23, Zo /Z Tony Prevedel, P.-Eng. Chief Administrative Officer CORP0227-07/01 revised ATTACHMENT# TO REPORT# CS I I iZ 4' 4 I of z E City n ~I, MAR CITY ZOIZ - Y OF PIICK~9~IINO Memo D CKERING ENGINE ING sEnvcci:s March 9, 2012 To: Richard Holborn Division Head, Engineering Services From: Vera A. Felgemac_ her Manager, Supply & Services Copy: Supervisor, Engineering & Capital Works Subject: Tender No. T-1-2012 Tender for Asphalt Resurfacing on Various City Streets - File: F-5400-001 Tenders have been received for the above project. An advertisement was placed in the Daily Commercial News and on the City's website inviting companies to download the tendering documents and drawings for the above mentioned tender. Seven (7) bidders submitted a tender for this project. Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices and extensions unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained for review at this time. Copies of the tenders are attached for your review along with the summary of costs. SUMMARY Harmonized Sales Tax Included Bidder Total Tendered Amount After Calculation Check Four Seasons Site Development Ltd. $531,377.42 $535,897.42 Ipac Paving Ltd. $625,161.53 $625,178.41 Furfari Paving Co. Ltd. $647,358.02 $647,358.02 D. Crupi & Sons Ltd. $714,099.60 $714,099.60 Ashland Paving Ltd. $745,022.25 $745,022.25 Miller Paving Ltd. $811,068.36 $811,068.36 C. Valley Paving Ltd. Automatic rejection - Tendering deposit not sufficient. Reference: Purchasing Policy No. PUR 010, Procedure No. 23.02, Item 10(e), 113 Item 11, 25, 26, and 27; TS Item 3. ATTACHMENT#_1 _ TO REPORT#CS a, of o~ 45 Pursuant to Information to Bidders Item 28, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board,. (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form completed by the bidder's agent; broker or insurer; (g) list of Sub-Contractors in accordance with General Conditions Item 34; (h) Waste' Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the.Co-ordinator, Health & Safety; (b) if item (f) - Insurance is acceptable to the Manager, Finance &Taxation; (c) any past work experience with the low bidder Four Seasons Site Development Ltd. including work location; (d) without past work experience, if reference information is acceptable; (e) the appropriate account number(s) to which this work is to be charged; (f) the budget amount(s) assigned thereto; (g) Treasurer's confirmation of funding; (h) related departmental approvals; and (i) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If you require further information, please feel free to contact me or a member of Supply & Serv ces. Ai VAF/jg Attachments March 9, 2012 Tender No. T-1-2012 Page 2 Tender for Asphalt Resurfacing on Various ATTACHMENT #-:L. TO REPORT# 46 of F- z w O ~ U ~ o 'v a~ a a ~ c 7 CU r c U) -14 aoi a o d Q' `m D Q -a 1 1 ~i E E wl O. ~ L U R ~ 2 C ~ U O 04 L O Z 04 w,, O Z n i d 'a O Y LZ.J N ~F-m _ m U CI Q: ~ C1 ~O ~ EL Oi R Q L O ~I Q- ro -ro Z, N C~ 13 0 a~ U 0 00 0 I o Q Q 04 N N W F- o ~f U .a RS O d ~ N ~ Z co a ° J LU I- Z J J U) _ (n 0 a W° -0 J m U) co CL > O U' U- 03 > > -a a. (D CL m V) U ~ I L > Q U Li :3 0 LL U ~ / ATTACHMENT# ~ TO REPORT#~ Citq 0~ f of . 2 47 ENGINEERING SERVICES DIVISION Attachment for Tender T-1-2012 Asphalt Resurfacing on Various City Streets oa ~ ~\NGN P MOUNTCASTLE A Q~ U i tiF o 0 U CRESCENT Y~ U ~W0 .Op cL 0 E 0 REDBIRD W \OG OR\J 7 J Y RIF X E T PR I\N ; tt -7 J sOUP Oz o N ~ N CRESCENT O > ~ 2 Z rc Y a O D 6 >j 1 GLENANNA W W E~URST O CRES. dO GPg~ Z~. O pp', SCENT Y7 A 3 O RE 00 yiJ O ON O Z Z p 0 6 Y SUBJEC O .0 U S. r a O S W - i mr~ m U gON\TP O Y~U JOY E 1 PJENUE ROW NT RE Location Map - Gablehurst Crescent A PPRK o ~ Eft SSR . 005NM\~~ o FERNO`\Ff WN~PjS~ANE a 00 J J . Y~~ 6PRNW0 a a SOOpR~ K HoOM ALL GRAS o ~ Lo JpG R T OOE SUBJECT pvENU~ SEPA OoL o 0R AREA SG p F \NOH Location Map - Barnwood Square ow'N - Off` p W\" \ N 'W"CESS OT GETP aQO~c a o x ~ aT d O a ~ a PCKEPIOG y ` pE~ ~PLEi O ~D~aT o v Q SUBJECT ooa+Lp"o O~ AREA !O ✓ ~ 5 FARK .i DE\f E"~TEP WPLE ylE ~TN ///rrr .{I ~pU PP ~ ` Q Pad \ VV Location Map - Dreyber Court ATTACHMENT#__3___- TO REPORT# 11- 12~ Of 48 ROPO Nwo 5 \pN OREUN Co D. GE 5 CN GpN S\xj)rA OR pUB Fp0 O~ V1 L16R O W JW J M1,ICY50Np0~ . ~ PUBU H p~ WooD GR~~NR\OG ~Z Q ORPPRK & \J 0 i! p © TIRE z MMU"ITM SUBJECT 77 U AREA W ll Location Map - Greenridge Drive IM10NV N CPI. LREEK P C pEt1iCOpi n pRE 1 00N5EpJP110N SUBJECT 3 ob AREA ~~~NJE U~ R \pKE ONT0110 Location Map - Rodd Avenue N c-` ° REED y o J o°a KL S~~' O Z N tt Q w U ~ o SUBJECT a u N AREA o U Pc°R N ~ OP OP ~ GPNP ~O ~~~4, ZRPNS/ Location Map - Sideline 20 A TACHMENT# TOREPORT# CS Il-l;~L- _of. _ 4/0 RUB SUBJE AREA WR y=' w'a w,,Rr NeL' rKERSOK FRRR . ztO ,Ma O Rawy PRRN yj R'°e W" SUf~Urcwp'' YsT[ wpK 5c ~ R' .plw MC' Location Map - Aspen Road. 9 J a Q Adp 0 . [N RpK C~r Q HULL Z O af1RE~ 4 N ~ . ~Sp ~K O pJNMppPE c~ 1 ` MfMpPVl { POK L F~R 11 SRS SUBJEC AREAS ~RFF oRrL € W,tw`0 ~ sa, ~ 'i GREEK pRw ,R F'C'r 0N AREA ~w GGNSERVAr1 O Location Map - Anthony Court, Foster Court & Houston Court I Proposed Construction Includes: Asphalt and surface treatment removal, supply and installation of new base and top course asphalt resurfacing on Gablehurst Crescent, Barnwood Square, Dreyber Court, Greenridge Drive, Rodd Avenue, Sideline 20, Aspen Road, Anthony Court, Foster Court and Houston Court. General works also include spot repairs to existing concrete curb and gutter, concrete sidewalks, gravel road shoulders, driveway aprons, fine grading and line painting where required.