HomeMy WebLinkAboutDecember 14, 2011
ctq o¢~ Minutes/Meeting Summary
-i Sustainable Pickering Advisory Committee
i Main Committee Room
Wednesday, December 14, 2011
11:30 am
Attendees: Doug Dickerson, Chair, City Councillor, Ward 2
Tom Melymuk, Director, Office of Sustainability
Lynn Winterstein, Manager, Marketing & Business Development
Chantal Whitaker, Coordinator, Sustainability
Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary)
Absent: David Pickles, Vice-Chair, City Councillor, Ward 3
Peter Rodrigues, Regional Councillor, Ward 3 (attending Regional Council)
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Measuring Sustainabilit Report Update C. Whitaker
Councillor Dickerson called the meeting to order at 11:30 am.
Councillor Dickerson noted that consideration should be
taken when meetings are scheduled to ensure all members
are available.
After discussion, it was decided that a master calendar be
prepared for 2012, noting all meeting dates for Council, C. Redmond to action.
Regional Council, Veridian etc.
C. Whitaker advised that the Measuring Sustainability Report
went out for internal review and that final revisions are almost
complete.
Councillor Dickerson inquired if it will be released to all of the
individuals involved with the process.
C. Whitaker advised that they are looking to release the
report in the new year and that everyone involved with the
process will be included in the release. They are currently
working on the html version of the report.
A discussion ensued regarding how to launch the Report. A
presentation in Council was suggested. Councillor Dickerson
suggested making copies of the report available for
distribution on CD's. Staff will consider the options and
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determine the format of the launch.
L. Winterstein noted that the Cultural Directory launch is
scheduled for January 25. As well, there will be a big
investment announcement in January, date to be determined.
L. Winterstein advised that the website launch is scheduled
for Spring, 2012.
2. Contribution Program C. Whitaker
C. Whitaker distributed a list of 2011 contributors and those
being considered for the 2012 Contribution Program. Additional
businesses were suggested. The list will be revised and
distributed to all Committee members for review and comment.
C. Whitaker noted that she would like the letters to go out in C. Whitaker &
early January 2012. C. Redmond to action.
3. Draft Report T. Mel muk
I
T. Melymuk advised that the annual report and work program
will be provided to Council in February.
4. Compact Heat Storage All
T. Melymuk advised that the City of Pickering has an
opportunity to obtain funding from Natural Resources Canada
to sponsor a research project that SAIC will complete to review
the feasibility of utilizing compact heat storage. The results of
the research will be distributed in a report due March 31, 2012.
SAIC will review both European and Canadian successes on
compact thermal storage.
Councillor Dickerson asked if Pickering is the only municipality
participating. T. Melymuk responded that they were, and
commented that only staff resources will be used.
5. Seaton Sustainable Placemaking Guidelines (incentive T. Melymuk
Program)
T. Melymuk advised that the Seaton Placemaking Guidelines is
near completion and suggested that the report to go Council for
approval in March.
Councillor Dickerson suggested that the report be resented at
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a pre-meeting before Council at the February 6 Planning &
Development Committee meeting.
T. Melymuk distributed a three-level draft Incentive Program
indicating financial and other incentives. Several options were
discussed including development charge referrals, reduced
application fee and parkland credit. He noted that the
recognition incentive portion of the program was the most
important. Recognition incentives could include signage
indicating different levels of recognition, presentations in
Council. He will look into the various options with little or no T. Melymuk to action.
cost involved to the City.
T. Melymuk commented that this document will set us apart
from other municipalities as few municipalities are doing this
and it has good public relations value for us. ,
T. Melymuk advised that the Guidelines for downtown will be
similar, but will be useful citywide.
T. Melymuk advised that they will look at international award T. Melymuk to action.
opportunities next year.
6. Other Business All
C. Whitaker distributed a document entitled "Embedding
Sustainability into the Culture of Municipal Government". She
advised that Pickering was only one of ten municipalities asked
to participate in the Canada-wide study. The study involved
doing a high level assessment of the City's sustainability
engagement related initiatives and testing is against the
portfolio approach model.
C. Whitaker commented that Pickering is highlighted in several
areas and was pleased that we received recognition.
C. Whitaker spoke to the great coverage the City received for
placing 3rd out of 60 municipalities in the Town Hall Challenge.
Councillor Dickerson commented that the City is undertaking a
number of initiatives and should be issuing monthly news
releases about its efforts.
T. Melymuk advised that they received an offer from Veridian to
use a Chevy Volt for promotional purposes for a month or two
and asked Committee members their opinion on how to utilize
it.
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Councillor Dickerson suggested the opportunity be given for
specific staff members to test. Grant Smith should also be
asked to do an assessment.
C. Whitaker suggested that a question and answer hand-out
might be helpful to participating staff.
T. Melymuk advised that a luncheon meeting is scheduled for
Monday, December 19th with Brian Kelly, Manager of
Sustainability, Durham Region to discuss sustainability
programs.
Councillor Dickerson suggested to showcase the Strawbale
House at Sustainable Pickering Day
Councillor Dickerson thanked Committee members for their
hard work this year.
Next meeting date: To be determined
Meeting Adjourned: 1:10 pm
Copy: CAO
City Clerk
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