Loading...
HomeMy WebLinkAboutDecember 14, 2011 ctq o¢~ Minutes/Meeting Summary -i Sustainable Pickering Advisory Committee i Main Committee Room Wednesday, December 14, 2011 11:30 am Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 Tom Melymuk, Director, Office of Sustainability Lynn Winterstein, Manager, Marketing & Business Development Chantal Whitaker, Coordinator, Sustainability Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary) Absent: David Pickles, Vice-Chair, City Councillor, Ward 3 Peter Rodrigues, Regional Councillor, Ward 3 (attending Regional Council) Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Measuring Sustainabilit Report Update C. Whitaker Councillor Dickerson called the meeting to order at 11:30 am. Councillor Dickerson noted that consideration should be taken when meetings are scheduled to ensure all members are available. After discussion, it was decided that a master calendar be prepared for 2012, noting all meeting dates for Council, C. Redmond to action. Regional Council, Veridian etc. C. Whitaker advised that the Measuring Sustainability Report went out for internal review and that final revisions are almost complete. Councillor Dickerson inquired if it will be released to all of the individuals involved with the process. C. Whitaker advised that they are looking to release the report in the new year and that everyone involved with the process will be included in the release. They are currently working on the html version of the report. A discussion ensued regarding how to launch the Report. A presentation in Council was suggested. Councillor Dickerson suggested making copies of the report available for distribution on CD's. Staff will consider the options and Page 1 CORP0228-2/02 determine the format of the launch. L. Winterstein noted that the Cultural Directory launch is scheduled for January 25. As well, there will be a big investment announcement in January, date to be determined. L. Winterstein advised that the website launch is scheduled for Spring, 2012. 2. Contribution Program C. Whitaker C. Whitaker distributed a list of 2011 contributors and those being considered for the 2012 Contribution Program. Additional businesses were suggested. The list will be revised and distributed to all Committee members for review and comment. C. Whitaker noted that she would like the letters to go out in C. Whitaker & early January 2012. C. Redmond to action. 3. Draft Report T. Mel muk I T. Melymuk advised that the annual report and work program will be provided to Council in February. 4. Compact Heat Storage All T. Melymuk advised that the City of Pickering has an opportunity to obtain funding from Natural Resources Canada to sponsor a research project that SAIC will complete to review the feasibility of utilizing compact heat storage. The results of the research will be distributed in a report due March 31, 2012. SAIC will review both European and Canadian successes on compact thermal storage. Councillor Dickerson asked if Pickering is the only municipality participating. T. Melymuk responded that they were, and commented that only staff resources will be used. 5. Seaton Sustainable Placemaking Guidelines (incentive T. Melymuk Program) T. Melymuk advised that the Seaton Placemaking Guidelines is near completion and suggested that the report to go Council for approval in March. Councillor Dickerson suggested that the report be resented at Page 2 CORP0228-2/02 I a pre-meeting before Council at the February 6 Planning & Development Committee meeting. T. Melymuk distributed a three-level draft Incentive Program indicating financial and other incentives. Several options were discussed including development charge referrals, reduced application fee and parkland credit. He noted that the recognition incentive portion of the program was the most important. Recognition incentives could include signage indicating different levels of recognition, presentations in Council. He will look into the various options with little or no T. Melymuk to action. cost involved to the City. T. Melymuk commented that this document will set us apart from other municipalities as few municipalities are doing this and it has good public relations value for us. , T. Melymuk advised that the Guidelines for downtown will be similar, but will be useful citywide. T. Melymuk advised that they will look at international award T. Melymuk to action. opportunities next year. 6. Other Business All C. Whitaker distributed a document entitled "Embedding Sustainability into the Culture of Municipal Government". She advised that Pickering was only one of ten municipalities asked to participate in the Canada-wide study. The study involved doing a high level assessment of the City's sustainability engagement related initiatives and testing is against the portfolio approach model. C. Whitaker commented that Pickering is highlighted in several areas and was pleased that we received recognition. C. Whitaker spoke to the great coverage the City received for placing 3rd out of 60 municipalities in the Town Hall Challenge. Councillor Dickerson commented that the City is undertaking a number of initiatives and should be issuing monthly news releases about its efforts. T. Melymuk advised that they received an offer from Veridian to use a Chevy Volt for promotional purposes for a month or two and asked Committee members their opinion on how to utilize it. Page 3 CORP0228-2/02 Councillor Dickerson suggested the opportunity be given for specific staff members to test. Grant Smith should also be asked to do an assessment. C. Whitaker suggested that a question and answer hand-out might be helpful to participating staff. T. Melymuk advised that a luncheon meeting is scheduled for Monday, December 19th with Brian Kelly, Manager of Sustainability, Durham Region to discuss sustainability programs. Councillor Dickerson suggested to showcase the Strawbale House at Sustainable Pickering Day Councillor Dickerson thanked Committee members for their hard work this year. Next meeting date: To be determined Meeting Adjourned: 1:10 pm Copy: CAO City Clerk Page 4 CORP0228-2/02 I