HomeMy WebLinkAboutJanuary 16, 2012
cis Executive Committee
Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
E. Buntsma - Director, Community Services
G. Paterson - Director, Corporate Services & Treasurer
T. Melymuk - Director, Office of Sustainability
P. Bigioni - City Solicitor
B. Douglas - Fire Chief
D. Shields - City Clerk
L. Winterstein - Manager, Marketing & Business Development
C. Hodge - Coordinator, Economic Development
F. Jadoon - Economic Development Officer
L. Roberts - Committee Coordinator
(1) Disclosure of Interest
No disclosures of interest were noted.
(II) Public Information Meeting
1. Chief Administrative Officer's Report, CAO 03-12
Public Meeting
Notice of the Passing of a By-law for Council Rules of Procedure
A public information meeting was held under the Municipal Act, for the purpose of
informing the public with respect to proposed amendments to the City of Pickering
Procedural By-law.
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citq 00 Executive Committee
Meeting Minutes
MCKERNG Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
The City Clerk appeared before the Committee and provided an overview of the
process and amendments to the City of Pickering Procedural By-law. She explained
the purpose of holding a public meeting was to receive comments from residents with
no decisions being made regarding the by-law at this time. She also noted she had
received a number of calls from residents and provided clarification regarding their
questions.
Maurice Brenner, 711 Sunbird Trail, appeared before the Committee noting that the
Procedural By-law needs further review and presented recommendations for
consideration. He noted that there should be recorded votes noted in closed
meetings to provide transparency of the meeting. He requested clarification on who
the Mayor's Delegate would be when relaying closed meeting information to the
public and questioned what would constitute a breach of a closed meeting. He noted
that there should be a clear process in place and also suggested the hiring of an
Integrity Commissioner. He questioned why recorded votes are not taken at
Committee meetings, stating the residents have a right to know how items were
voted on. He also noted his opposition to the five minute timeline for delegations to
be heard and also suggested Town Hall meetings as a great way to engage the
public. He suggested that a review of the best practices from GTA municipalities
should be undertaken and requested clarity of the language in the by-law so there is
no misunderstanding.
A question and answer period ensued.
Ian Cumming, 1899 Fairport Road, appeared before the Committee stating his
opposition to the proposed timelines for delegations, but also noted that he did not
oppose the cut off time for meeting adjournment. He referred to previous issues that
had been brought before Council and noted that results had been achieved because
delegations were given the opportunity to meet with Council. He noted his concerns
regarding delegations at Committee only and stated that this would limit public
exposure to the media. He also stated that he felt there was not enough time given
to review the draft by-law and stated that more clarity in the language is required.
A question and answer period ensued.
David Steele, 966 Timmins Garden, appeared before the Committee.in opposition to
the delegation timelines. He stated the need for better dialogue in order to make
more informed decisions. He also stated that there was not enough time to review
the draft by-law and noted he was not aware the by-law was on this agenda until a
member of public notified him. He stated he felt the ten minute maximum for
delegations was good as some take more time and some less, balancing it out. He
offered a number of recommendations with respect to closed meetings, protocol for
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citqoo _ Executive Committee
Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
the appointment of an investigator, public notification and suggested more detail be
provided for special meetings. He stated he would send his recommendations in
writing to the City Clerk and indicated his desire to participate in further discussions
on this matter.
Pasquale Malandrino, 633 Dunn Cres., appeared before the Committee stating his
consensus with comments made by previous delegations. He stated every citizen
has a right to share their opinion and some would have difficulty getting their point
across with the proposed five minute limit and stated that the ten minute limit should
be kept. He noted his concern with the lack of notice to residents of this meeting and
stated that the public should be given longer notification timelines for meetings. He
also stated he did not have any issues with the current by-law, but-recommended that
if the proposed draft by-law goes through it should be reviewed and re-visited if
needed in a timely manner. He also urged the Committee not be influenced by what
other municipalities have done.
Andy McKinnon, Pickering resident, appeared before the Committee stating his
concerns with the notification process and noted that he just found out about this item
being on the agenda today. He stated that he felt more time was necessary to review
the proposed amendments by the public. He also noted that Council should listen to
the concerns of the Pickering residents and not what other municipalities are doing
and stated Council is failing to serve the residents if limits are put on delegations.
A discussion period ensued with respect to delegations and the lack of notice to the
public.
Carol Bamford, 528 Marksbury Rd.,, appeared before the Committee noting her
concerns with the timelines involved for registering as a delegation prior to the
agenda being published. She also noted that Council could be restricting their ability
to obtain important information from delegations by imposing a five question limit to
delegations.
Sharon Powell, Ajax, appeared before the Committee stating her concerns with
delegation timelines. She noted that more complex issues usually require more time
for discussion. She also, stated that by limiting delegations to five minutes, they may
end up with twice as many people wishing to be heard, particularly in the case of an
issue that generates significant opposition where everyone wants to be heard.
Cat Beattie, Pickering resident, appeared before the Committee noting her opposition
to the proposed five minute time limit on delegations and noted her concern with
democracy fading away. She also stated the meeting notification should have been
sent out sooner and that it did not provide enough information. She stated she is in
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citq 00 _ Executive Committee
Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
favour of additional public meetings regarding the draft by-law and there should be a
document that shows what the amendments being proposed are.
Dan Murphy, 895 Baylawn Drive, appeared before the Committee noting his
concerns with voting at closed meetings and stated he felt the votes should be
recorded. He also questioned prohibiting recordings at meetings and whether this
included Rogers Cable televising the meetings. He also noted his concerns with the
notification process for the meeting. He stated that the proposed time limits for
delegations were inappropriate and restrictive which discourages public participation.
He also stated that appearing at the Committee level first was too restrictive, and that
by going before Council there is more public exposure which carries greater weight.
He felt the proposed five minute limit on delegations would not be sufficient and the
five question limit to delegations was inappropriate.
A discussion period ensued with respect to recordings at meetings and that
Committee meetings should also be recorded. Questions were raised with respect to
getting the word out and how best to reach more residents as well as the need to
provide more detail in the notices.
Mike Borie, 1044 Escott Crt. appeared before the Committee expressing his
opposition to the proposed five minute limit for delegations. He stated residents have
a right to speak and what other municipalities are implementing should not be a
consideration in Pickering. He also felt this does not take into consideration persons
with disabilities that might not be able to speak quickly. He felt there should be
additional public forums on this issue and also noted his concerns with the process
for public notification.
The Committee took a ten minute recess and resumed at 10:30 pm.
Victoria Hodgson, Rougemount area resident, appeared before the Committee
stating her concerns with the timelines regarding public notification and questioned
when the next meeting would be held.
Jacqueline Smart, 829 Fairview Ave., appeared before the Committee and felt the
time limit for delegations should remain at ten minutes and also stated we should not
be looking at what other municipalities do. She stated her concern with only being
able to be a delegate at the Committee meeting and noted that residents might have
additional pertinent information to relay that could impact on the decisions made.
She noted that delegations should be able to appear at Committee and Council. She
also noted her concerns with the process for public notification and felt there should
have been more time to review the draft by-law. She also stated the need for simpler
language and more clarification as it is difficult to understand the by-law.
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cttq 00 _ Executive Committee
Meeting Minutes
PICKE Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
A question and answer period ensued.
James Blair, 682 Foxwood Trail, appeared before the Committee noting concerns
with the procedures respecting public notification. He also recommended that the
procedural by-law be published noting what the revisions are for clarification. He
stated he,felt it was a good idea to look at other municipalities and also
recommended more venues for the public to speak.
A question and answer period ensued.
The City Clerk provided further clarification on questions from the delegations and
Members of Council. She encouraged residents to contact her with questions or
concerns and to also submit their recommendations to her in writing. She stated the
majority of the rules in the draft Procedural By-law before them were the same as the
one being used now and most of the changes were included to provide clarification.
She stated that she could provide a draft copy of the by-law highlighting the old, new
and clarified sections to anyone that would like a copy.
The City Clerk was requested to look into what the process is should the public wish
to appeal the proposed draft by-law, if passed by Council. It was also suggested that
a 7:00 pm start time for meetings might be appropriate.
(III) Matters for Consideration
The Chair noted that the CAO had requested that Item 4, Report CS 03-12 be withdrawn
from the agenda for further review.
1. Director, Office of Sustainability, Report OS 01-12
Marketing & Business Development Program
2011 Year End Summary
Discussion ensued and clarification was made by staff with respect to the relationship
between the City of Pickering and the Greater Toronto Marketing Alliance (GTMA). It
was noted that the City of Pickering enjoys a positive networking partnership with the
GTMA. This is a gateway to international investors and many significant leads have
been realized through this relationship.
Staff were requested to provide detailed statistics on the number of new businesses
in Pickering; the number of new jobs, as well as jobs lost and also questioned
whether they could get information on the different types of jobs in Pickering.
Recommendation
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citq oo Executive Committee
Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Councillor O'Connell
Seconded by Councillor McLean
That Council receive for information, the 2011 Marketing & Business Development
Year End Summary attached as Attachment No. 1 to Report OS 01-12.
Carried
2. Director, Community Services, Report CS 01-12
Speed Limits on City of Pickering Roads north of Taunton Road
Amendment to By-law 6604/05
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report CS 01-12 of the Director, Community Services regarding a
proposed amendment to the municipal traffic and parking by-law 6604/05 to
establish speed limits on City of Pickering roads north of Taunton Road be
received;
2. That the attached draft by-law be enacted to amend Schedule "9" to By-law
6604/05 to provide for the regulation of speed limits on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
Carried
3. Director, Community Services, Report CS 02-12
Request for MetroLinx-BikeLinx Funding to Install Sheltered, Safe and Secure
Bicycle Parking at Strategic Locations in Pickering
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report CS 02-12 of the Director,. Community Services regarding the
request for MetroLinx-Bikelinx funding to install sheltered, safe and secure
bicycle parking be received;
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citq 00 _ Executive Committee
- Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
2. That Council endorse the request to the Regional Municipality of Durham to
receive BikeLinx funding for sheltered, safe and secure bike parking at strategic
locations in Pickering;
3. That the Mayor and the Clerk be authorized to execute any agreement to
implement the BikeLinx funding program, that is in a form acceptable to the City
Solicitor and the Director, Corporate Services & Treasurer;
4. That, should the Region approve BikeLinx funding for the locations on private
property, the Region also be requested to enter into agreements with the third
party property owners of those sites; and
5. That Report CS 02-12 be forwarded to the Regional Municipality of Durham for
their consideration.
Carried
5. Director, Community Services, Report CS 04-12
Tender No. T-17-2011
-Tender for Street Light Maintenance & Electrical Locates
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report CS 04-12 of the Director, Community Services regarding the tender
for municipal street light maintenance and electrical locates be received;
2. That Tender No. T-17-2011 submitted by Langley Utilities Contracting Limited in
the amount of $611,789.91 (HST included) and a net cost of $543,024.72 (net
of HST rebate) be approved;
3. That the appropriate City of Pickering officials be given authority to give effect
hereto.
Carried
6. Director, Corporate Services & Treasurer, Report CST 01-12
2012 Interim Levy and Interim Tax Instalment Due Dates
Recommendation
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Executive Committee
Meeting Minutes
Monday, January 16, 2012
7:30 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Councillor O'Connell
Seconded by Councillor McLean
1. That Report CST 01-12 of the Director, Corporate Services & Treasurer be
received; '
2. That an interim property tax levy be adopted for all realty property classes for
2012;
3. That the interim property tax levy tax instalment due dates be February 27 and
April 27, 2012;
4. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
Carried
(IV) Adjournment
The meeting adjourned at 11: 45 pm.
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