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HomeMy WebLinkAboutJanuary 23, 2012 Council Meeting Agenda PI KERI Monday, January 23, 2012 Council Chambers 7:30 pm 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 11) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, December 12, 2011 1-12 Planning & Development Committee Minutes, January 9, 2012 13-17 Executive Committee Minutes, January 16, 2012 18-25 IV) Presentations V) Delegations 26 VI) Correspondence 27-48 VII) Committee Reports 49-52 a) Report PD 01-12 of the Planning & Development Committee b) Report EC 02-12 of the Executive Committee VIII) Reports - New and Unfinished Business IX) Motions and Notice of Motions 53 X By-laws 54 XI) Other Business XII) Confirmation By-law Accessible For information related to accessibility requirements please contact P I C p' Linda Roberts F ICKE F Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobe rtse.citvofpickerina.com i FOR INFORMATION ONLY • Minutes of.the Accessibility Advisory Committee, December 8, 2011 • Minutes of the Committee of Adjustment, November 9, 2011 I City Council Meeting Minutes Monday December 12, 2011 FTCKERNG 7:30 PM Council Chambers Present: 01 Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D..Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief D. Shields - City Clerk M. Gadzovski - Senior Water Resources & Environmental Engineer L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) Disclosure of Interest No disclosures of interest were noted. I (III) Adoption of Minutes Resolution #186/11 Moved by Councillor McLean Seconded by Councillor Dickerson 1 uncil Meeting Minutes Co Monday December 12, 2011 icity A-L% 7:30 PM Council Chambers 02 Council Minutes, November 21, 2011 Joint Planning & Development and Executive Committee Minutes, December 5, 2011 Carried (IV) Presentations 1. Presentation- of Woodcarving Mayor Ryan introduced Emma Perlaky who was in attendance to present a wood carving on behalf of the Ontario Wood Carvers Association to commemorate the City of Pickering's Bicentennial year. The carving represented 10 carvers working together for over 150 hours to complete the masterpiece. 2. Durham District School Board Mayor for a Day Mayor Ryan provided an overview of the recent Mayor for a Day contest which was open to all Grade 5 students to describe what they would do as Mayor for a day. He outlined the winning student's submission and welcomed Chris Braney, Vice Chair and Pickering Trustee for the Durham District School Board to the podium. Mr. Braney noted that this is a tremendous opportunity for students and welcomed the winner, Aquil Syed to the podium where he was presented with a plaque in honour of being awarded Mayor for a Day which had taken place on November 22"a 3. Presentation of Certificates Pawsitive Partners Mayor Ryan and Councillor McLean presented members from Invisible Fence of Durham Region, Pet Valu, The Dog Pad and PJs Pet Centre with certificates in appreciation of their support of Pickering Animal Services throughout the year. He thanked all the supporters for their many contributions throughout the year and recognized their efforts which enabled Animal Services to successfully adopt out and care for pets in the community. Mayor Ryan also recognized the Dog Pad and thanked them for their service to the City of Pickering as Pickering's Animal Shelter over the last couple of years. (V) Delegations 1. IAm Who IAm Cody Morrison and Sarah Slim of Pine Ridge Secondary School appeared before Council and provided an overview of their recent initiative "I Am Who I Am". With the 2 Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers 03 aid of a power point presentation as well as video clip they explained the goal of their program was to raise awareness and support in the community with respect to those that have been affected by muscular dystrophy and cancer. Their program is also aimed at educating the community on being street smart and they have created a "I Am Who I Am" brand which recognizes their main message of acceptance of everyone. He indicated they have now exceeded their goal of raising $10,000 for the purchase of a wheelchair for a Pickering family. He noted their progress to date in gaining support from numerous schools, municipalities as well as the Durham Regional Police, Durham District School Board, Pickering Accessibility Advisory Committee and Home Depot. Their program is also being recognized in the House of Commons, being presented by Pickering MP's. Mr. Morrison presented Council with a framed "I Am Who I Am" poster the organization has created for the program. A question and answer period ensued. Mr. Morrison noted that they plan to keep the initiative going year after year for a more inclusive and accepting environment. 2. LocalBook Essay/Speech Competition Rosemary McConkey appeared before Council seeking support of a new program she was initiating. She provided background information on the "Local Look Back" essay/speech competition and stated that she was taking the concept to all area municipalities to seek support for the program. She noted local tradition is being lost and felt this program was a good way to bring history and literacy development through the contest and provide an excellent educational opportunity for students. She explained how each municipality would participate individually and was hoping to make the program an annual event. A question and answer period ensued and it was suggested that additional information be obtained on the program and brought back to Council in the new year. 3. Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park Director, Planning & Development, Report PD 35-11 John Sabean appeared before Council in support of the recommendations contained in Report PD 35-11. He provided information with respect to reports previously prepared on the Federal lands. He noted at the time of these reports which encompassed 259 buildings, they were unaware of what the area had to offer. He referred to a report which he had worked on in 2007 on the Watson House, a plank on plank house being of rare construction, which formed part of an enclave of Mennonite homes. He also noted the importance of Brougham, stating it is the geographical 3 Citq oo Council Meeting Minutes n Monday December 12, 2011 7:30 PM Q A Council Chambers centre of the City today. He also stated his disappointment with the destruction of houses taking place on Federal lands, noting there is no real urgency in having these structures moved at this point. He offered the following suggestions; contact the Town of Markham and work with them to achieve common goals; restore the working group with Transport Canada; and follow through on the designations of Trulls Cottage and Evergreen Villa. A question and answer period ensued with questions raised regarding what factors deterioration is based on and also questions with respect to the need for demolition to be carried out at this point in time. (VI) Correspondence 1. Corr. 47-11 Isa James Heritage Pickerinq Advisory Committee Discussion period ensued with staff providing clarification to questions raised. Resolution # 187/11 Moved by Councillor McLean Seconded by Councillor O'Connell That Corr. 47-11 received from Isa James, City of Pickering on behalf of the Heritage Pickering Advisory Committee seeking Council approval to forward the attached letter to the Ministry of Transportation as well as approval to approach the Rogers Family with respect to the preservation of Rogers Farm be endorsed. Carried (VII) Committee Reports Report 2011-11 of the Planning & Development Committee 1. Director, Planning & Development Report PD 34-11 Maida Group Holdings Ltd. Plan of Subdivision 40M-2312 Final Assumption of Plan of Subdivision Council Decision 4 Cif Council Meeting Minutes Monday December 12, 2011 7:30 PM Council Chambers Q 1. That Report PD 34-11 of the Director, Planning & Development regarding the final assumption of the works and services within Plan of Subdivision 40M-2312 be received; 2. That the highway being Fairport Road within Plan 40M-2312 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2312, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; and 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2312, be released and removed from title. Carried 3. Director, Planning & Development, Report PD 37-11 Consultant Selection for the Downtown Intensification Program and for the Downtown Stormwater Management and Diversion Study Council Decision 1. That the proposal submitted by Urban Strategies Inc., in association with HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake studies related to the land use framework component of the Downtown Intensification Program in the amount of $122,898 excluding HST be accepted, utilizing the City funding identified for this project in the approved 2011 Current Budget for the Planning & Development Department, Professional & Consulting, Growth Centre (Account 2611.2392.0000); 2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare a Request For Proposal and provide project management of the Downtown Stormwater Management and Diversion Study in the amount of $91,800 including HST be accepted as provided for in the approved 2011 Current Budget. for the Community Services Department, Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); 3. That the appropriate City of Pickering officials be authorized to enter into any agreements to give effect hereto; and 5 caq o~ Council Meeting Minutes z'' Monday December 12, 2011 PACKE 7:30 PM Council Chambers 06 4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the Region of Durham and the Toronto and Region Conservation Authority for their information. Resolution #188/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Report PD 2011-11 of the Planning & Development Committee dated December 5, 2011, save and except Item No. 2 be adopted. Carried 2. Director, Planning & Development Report PD 35-11 Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and the Proposed Relocation of Don Beer Memorial Park A discussion period ensued with numerous questions being raised with staff providing clarification. Resolution # 189/11 Moved by Councillor Ashe Seconded by Councillor Dickerson 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the four heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $15,000 plus applicable taxes; 2. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. That Council authorize staff to: a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the six heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $16,000 plus applicable taxes, and b) facilitate a relocation program for these six structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 6 uncil Meeting Minutes Co City o~ loft Monday December 12, 2011 PAICKE 7:30 PM Council Chambers 07 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried as amended on a Divided Motion Later in the meeting (See following motions) Resolution #190/11 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the main motion be amended to reflect the addition of 4355 Brock Road'as the fifth heritage structure identified as having potential for long-term use by the City and that the additional costs be added to the estimated costs; and That the main motion is hereby amended to read as follows; 1. That Council authorize staff to enter into a six-month lease with Transport Canada, commencing in January 2012, for the five heritage structures identified in Report PD 35-11 as having potential for long-term use by the City, at an estimated cost of $18,000 plus applicable taxes; 2. That Council consider the cost of a feasibility analysis of the potential for long term leasing and/or sub-leasing of these four listed structures as outlined in Report PD 35-11, during the 2012 Budget discussions; 3. a) enter into a six-month lease with Transport Canada, commencing in January 2012, for the five heritage structures that have potential for relocation by private interests as identified in Report PD 35-11, at an estimated cost of $14,000 plus applicable taxes, and 7 City oo _ Council Meeting Minutes N Monday December 12, 2011 7:30 PM Council Chambers 08 b) facilitate a relocation program for these five structures through staff resources or, if necessary, consultant services which would be approved by Council through the 2012 Budget discussions; 4. That the Director, Corporate Services & Treasurer be authorized to pay the costs identified in the above recommendations, and to charge these amounts to the General Government, Purchased Services account pending approval of the 2012 Current Budget; 5. That Council endorse the relocation of Don Beer Memorial Park to the federal lands property at 1607 Highway 7; and 6. Further, that the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Resolution #191/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That the main motion be divided to deal with Item 5 separately. Carried Recommendations 1, 2, 3, 4 & 6 of the main motion as amended was then carried on a recorded vote as follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Councillor Rodrigues Mayor Ryan Recommendation 5 of the main motion as amended was then Carried unanimously on a recorded vote. Report EC 2011-11 of the Executive Committee 1. Director, Community Services, Report CS 43-11 Stormwater Management Design Guidelines 8 City o~ _ Council Meeting Minutes Monday December 12, 2011 PICKE 7:30 PM Council Chambers 4 Council Decision 1. That Report CS 43-11 of the Director, Community Services, regarding the Stormwater Management Design Guidelines be received; 2. That Council endorse the Stormwater Management Design Guidelines; and 3. That Staff be authorized to release these guidelines to the holders of the City's Development Control Design Standards as an addendum, and to provide the electronic version to the public upon request. 2. Director, Community Services, Report CS 44-11 Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports Council Decision 1. That Report CS 44-11 of the Director, Community Services, regarding the. Technical Review for the Seaton Neighbourhood Functional Servicing and Stormwater Reports be received; 2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates Inc. and SCS Consulting Group Ltd. for consulting services related to the technical review of the Seaton Neighbourhood Functional Servicing Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed $93,711 including HST and disbursements be approved; and 3. That appropriate City of Pickering staff be authorized to enter into any agreements to give effect thereto. 3. Director, Corporate Services & Treasurer, Report CST 42-11 2012 Interim Spending Authority Council Decision 1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be received; 2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments as contained in Attachment 1, pending approval of the formal 2012 Current Budget by Council; and, 9 C~cy o¢ Council Meeting Minutes Monday December 12, 2011 PICKERINT 7:30 PM 10 Council Chambers 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & Treasurer, Report CST 43-11 2012 Temporary Borrowing By-law Council Decision 1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be received; 2. That the temporary borrowing limit to meet. 2012 current expenditures pending receipt of taxes and other revenues be established at $36,000,000 for the period January 1, 2012 to September 30, 2012 inclusive, and $18,000,000 thereafter until December 31, 2012; 3. That the temporary borrowing limit for capital purposes for 2012 be established at $32,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 5. Chief Administrative Officer's Report, CAO 14-11 Next Generation Common Communications Platform - "NextGen" Council Decision 1. That Report CAO 14-11 of the Chief Administrative Officer- regarding the Next Generation Common Communications Platform be received. 2. That the Council of The Corporation of the City of Pickering confirm its commitment to participate, in conjunction with the other area municipalities and the Region of Durham, in the common communications platform being undertaken by the Region for police, fire and other services; 3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and directed to continue to participate in the "Next Gen" Common Communications Platform with the Region of Durham in anticipation of being operational in 2014; 10 1 Council Meeting Minutes Monday December 12, 2011 PICU 7:30 PM Council Chambers 1 4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a form acceptable to the Chief Administrative Officer, the Fire Chief, the Director, Corporate Services & Treasurer and the City Solicitor, to ensure the City's participation in the common communications platform; 5. That staff be directed to prepare a further report on this project for presentation to and discussion with Council in advance of its inclusion in the 2013 Capital Budget; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect hereto. Resolution #192/11 Moved by Councillor Ashe Seconded by Councillor Dickerson That Report EC 2011-11 of the Executive Committee dated December 5, 2011, be adopted. Carried (X) By-laws 7182/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7183/11 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2012. Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7182 /11 and 7183/11, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. (XI) Other Business The Chief Administrative Officer was requested to action the following; 11 City o¢~ _ Council Meeting Minutes Monday December 12, 2011 7:30 PM 12 Council Chambers 1) Councillor McLean requested staff look into matters regarding PESCA. 2) Councillor O'Connell requested that staff look into a by-law to prohibit residents from paving front lawns for additional parking. (XII) Confirmation By-law By-law Number #7184/11 Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of December 12, 2011. (XIII) Adjournment Moved by Councillor Dickerson Seconded by Councillor Mc Lean That the meeting be adjourned at 9:38 pm. Carried Dated this 12th day of December, 2011. Mayor David Ryan Debbie Shields City Clerk 12 Cry Planning & Development Committee Meeting Minutes PICKE Monday, January 9, 2012 7:30 pm - Council Chambers Chair: Councillor Ashe 13 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson O'Connell P. Rodrigues Absent: B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner, Development Review L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (11) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 ctq oo _ Planning & Development Committee Meeting Minutes PICKE Monday, January 9, 2012 1 4 7:30 pm - Council Chambers Chair: Councillor Ashe 1. Draft Plan of Subdivision SP-2011-03 Zoning Amendment Application A 13/11 Ontario Infrastructure and Lands Corporation (formerly ORC) on behalf of the Province of Ontario (Part Lots 22 to 27, Concession 5), City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ross Pym, Principal Planner, Development Review provided an overview of zoning amendment application A 13/11. Emma West of Planning Alliance, appeared before the Committee on behalf of the applicant to answer questions and provide clarification if required. Marion Thomas, 489 Whitevale Road, Pickering, appeared before the Committee, noting her concerns with traffic issues on Sideline 26 and -indicated the lack of a north/south route for the employment lands. She questioned the type of businesses which would potentially locate here and stated it was unrealistic to assume future employees would be able to afford to use Highway 407. She questioned the financing for the project and noted she could not find any documents on the project. She also noted that the development charges were very confusing. She also stated her concerns regarding the future of the hamlet of Whitevale and stated that taxpayers need to be involved in the planning process. Betty Hutton, 1863 Central Street, Claremont, appeared before the Committee noting her concerns with the ongoing traffic issues in the area. She also noted the intersection of Brock Road and Highway 7 was a concern, indicating traffic diverts through Claremont and questioned how this would be handled noting Claremont could not handle any additional traffic. Michael Fearon, 3620 Weston Road, appeared before the Committee noting his environmental concerns with this development. He stated that while he is well aware of the Places to Grow plan, he felt this development would have a severe irreversible and final impact to the environment by destroying valuable farmland. Ed Vikari, 54 Markwood Crescent, Whitby, appeared before the Committee stating his surprise with the timing of this as there is an abundance of industrial and commercial land already in existence. He questioned the viability of turning farmland into industrial when there are numerous empty buildings with the infrastructure already in place not only in Pickering, but elsewhere within Durham Region. 2 clq o¢~ Planning & Development Committee Meeting Minutes PICKERUNG Monday, January 9, 2012 7:30 pm - Council Chambers Chair: Councillor Ashe 15 A question and answer period ensued with the suggestion of looking at Pickering's available lands first. A question and answer period ensued with staff being requested to look into traffic issues, the total number of hectares of commercial/industrial lands located in Pickering, particularly along Bayly as well as the location of transit stations and the impact on surrounding areas. (II) Planning & Development Reports 1. Chief Administrative Officer's Report, CAO 01-12 Sean Michael Greene, et al., collectively the Pinegrove/Woodview Landowners Association Plan of Subdivision 40M-2164 Final Assumption of Plan of Subdivision Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Report CAO 01-12 regarding the final assumption of the works and services within Plan of Subdivision 40M-2164 be received; 2. That the highway being Rockwood Drive within Plan 40M-2164 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2164, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Lots 6, 7 and 10; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2164 be released and removed from title, save and except from Lots 6, 7 and 10; and 5. That Council enact a by-law to name Blocks 20 to 30, Plan 40M-2164 as Rockwood Drive. Carried ,3 caq Planning & Development Committee Meeting Minutes PICKERING Monday, January 9, 2012 16 7:30 pm - Council Chambers Chair: Councillor Ashe 2. Director, Planning & Development, Report PD 01-12 Zoning By-law Amendment Application A 7/11 Loblaw Properties Limited 1792 Liverpool Road (Part of Lot 23, Concession 1 South), City of Pickering A discussion period ensued with staff providing clarification with respect to timelines. Recommendation Moved by Councillor O'Connell Seconded by Councillor Dickerson 1. That Zoning Amendment Application A 7/11 submitted by Loblaw Properties Limited, on lands being Part of Lot 23, Concession 1 South, to permit a 1,583 square metre seasonal garden centre in the centre of the parking lot from April 1 s to August 1 st of every calendar year, with a minimum 555 parking spaces during that time, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 7/11, as set out in Appendix I to Report PD 01-12, be finalized and forwarded to City Council for enactment once a consolidated site plan has been submitted to the satisfaction of staff. Carried 3. Director, Planning & Development, Report PD 02-12 The Strong Communities through Affordable Housing Act, 2011 Proposed Amendments to the Planning Act for Second Units A discussion period ensued with questions regarding parking, fire regulations and potential additional revenues generated through second unit dwellings. Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 02-12 of the Director, Planning & Development, on amendments to the Planning Act, through the Strong Communities through Affordable Housing Act, 2011, be received for information; and ~t Citq 0~ _ Planning & Development Committee Meeting Minutes Monday, January 9, 2012 7:30 pm - Council Chambers Chair: Councillor Ashel 7 2. Further, that should the remaining sections of the Strong Communities through Affordable Housing Act, 2011, be proclaimed in 2012 as anticipated, that an appropriate review process be undertaken to bring the Pickering Official Plan and City's zoning by-laws into conformity with the new Planning Act provisions for second units. Carried (III) Other Business The Chief Administrative Officer was requested to action the following; 1) Councillor Dickerson requested staff look into the implementation of penalties within the by-law with respect to enforcement of second units in dwellings. 2) Councillor Dickerson requested staff look into potential additional revenues from second units and what the City of Pickering's legal rights are with respect to this. He questioned whether MPAC should raise the assessments of dwellings with second units in them. 3) Councillor Rodrigues gave notice that he would be presenting a Notice of Motion at the January 23rd meeting of Council with respect to freezing the 2012 Mayor and Council Salaries. I (IV) Adjournment The meeting adjourned at 8:40 pm. 5 Ctq oo _ Executive Committee Meeting Minutes Monday, January 16, 2012 7:30 pm - Council Chambers Chair: Councillor Dickerson Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma Director, Community Services G. Paterson - Director, Corporate Services & Treasurer T. Melymuk - Director, Office of Sustainability P. Bigioni - City Solicitor B. Douglas - Fire Chief D. Shields - City Clerk L. Winterstein - Manager, Marketing & Business Development C. Hodge - Coordinator, Economic Development F. Jadoon - Economic Development Officer L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Public Information Meeting 1. Chief Administrative Officer's Report, CAO 03-12 - Public Meeting Notice of the Passing of a By-law for Council Rules of Procedure A public information meeting was held under the Municipal Act, for the purpose of informing the public with respect to proposed amendments to the City of Pickering Procedural By-law. 1 city o0 Executive Committee Meeting Minutes Monday, January 16, 2012 7:30 pm - Council Chambers Chair: Councillor Dickerson 19 The City Clerk appeared before the Committee and provided an overview of the process and amendments to the City of Pickering Procedural By-law. She explained the purpose of holding a public meeting was to receive comments from residents with no decisions being made regarding the by-law at this time. She also noted she had received a number of calls from residents and provided clarification regarding their questions. Maurice Brenner, 711 Sunbird Trail, appeared before the Committee noting that the Procedural By-law needs further review and presented recommendations for consideration. He noted that there should be recorded votes noted in closed meetings to provide transparency of the meeting. He requested clarification on who the Mayor's Delegate would be when relaying closed meeting information to the public and questioned what would constitute a breach of a closed meeting. He noted that there should be a clear process in place and also suggested the hiring of an Integrity Commissioner. He questioned why recorded votes are not taken at Committee meetings, stating the residents have a right to know how items were voted on. He also noted his opposition to the five minute timeline for delegations to be heard and also suggested Town Hall meetings as a great way to engage the public. He suggested that a review of the best practices from GTA municipalities should be undertaken and requested clarity of the language in the by-law so there is no misunderstanding. A question and answer period ensued. Ian Cumming, 1899 Fairport Road, appeared before the Committee stating his opposition to the proposed timelines for delegations, but also noted that he did not oppose the cut off time for meeting adjournment. He referred to previous issues that had been brought before Council and noted that results had been achieved because delegations were given the opportunity to meet with Council. He noted his concerns regarding delegations at Committee only and stated that this would limit public exposure to the media. He also stated that he felt there was not enough time given to review the draft by-law and stated that more clarity in the language is required. A question and answer period ensued. David Steele, 966 Timmins Garden, appeared before the Committee in opposition to the delegation timelines. He stated the need for better dialogue in order to make more informed decisions. He also stated that there was not enough time to review the draft by-law and noted he was not aware the by-law was on this agenda until a member of public notified him. He stated he felt the ten minute maximum for delegations was good as some take more time and some less, balancing it out. He offered a number of recommendations with respect to closed meetings, protocol for 2 Executive Committee Meeting Minutes Monday, January 16, 2012 7:30 pm - Council Chambers 20 Chair: Councillor Dickerson the appointment of an investigator, public notification and suggested more detail be provided for special meetings. He stated he would send his recommendations in writing to the City Clerk and indicated his desire to participate in further discussions on this matter. Pasquale Malandrino, 633 Dunn Cres., appeared before the Committee stating his consensus with comments made by previous delegations. He stated every citizen has a right to share their opinion and some would have difficulty getting their point across with the proposed five minute limit and stated that the ten minute limit should be kept. He noted his concern with the lack of notice to residents of this meeting and stated that the public should be given longer notification timelines for meetings. He also stated he did not have any issues with the current by-law, but recommended that if the proposed draft by-law goes through it should be reviewed and re-visited if needed in a timely manner. He also urged the Committee not be influenced by what other municipalities have done. Andy McKinnon, 736 Victory Dr., appeared before the Committee stating his concerns with the notification process and noted that he just found out about this item being on the agenda today. He stated that he felt more time was necessary to review the proposed amendments by the public. He also noted that Council should listen to the concerns of the Pickering residents and not what other municipalities are doing and stated Council is failing to serve the residents if limits are put on delegations. A discussion period ensued with respect to delegations and the lack of notice to the public. Carol Bamford, 528 Marksbury Rd., appeared before the Committee noting her concerns with the timelines involved for registering as a delegation prior to the agenda being published. She also noted that Council could be restricting their ability to obtain important information from delegations by imposing a five question limit to delegations. Sharon Powell, Ajax, appeared before the Committee stating her concerns with delegation timelines. She noted that more complex issues usually require more time for discussion. She also stated that by limiting delegations to five minutes, they may end up with twice as many people wishing to be heard, particularly in the case of an issue-that generates significant opposition where everyone wants to be heard. Cat Beattie, 736 Victory Dr., appeared before the Committee noting her opposition to the proposed five minute time limit on delegations and noted her concern with democracy fading away. She also stated the meeting notification should have been sent out sooner and that it did not provide enough information. She stated she is in 3 it city o0 _ Executive Committee Meeting Minutes PLG~E Monday, January 16, 2012 7:30 pm - Council Chambers Chair: Councillor Dickerson 21 favour of additional public meetings regarding the draft by-law and there should be a document that shows what the amendments being proposed are. Dan Murphy, 895 Baylawn Drive, appeared before the Committee noting his concerns with voting at closed meetings and stated he felt the votes should be recorded. He also questioned prohibiting recordings at meetings and whether this included Rogers Cable televising the meetings. He also noted his concerns with the notification process for the meeting. He stated that the proposed time limits for delegations were inappropriate and restrictive which discourages public participation. He also stated that appearing at the Committee level first was too restrictive, and that by going before Council there is more public exposure which carries greater weight. He felt the proposed five minute limit on delegations would not be sufficient and the five question limit to'delegations was inappropriate. A discussion period ensued with respect to recordings at meetings and that Committee meetings should also be recorded. Questions were raised with respect to getting the word out and how best to reach more residents as well as the need to provide more detail in the notices. Mike Borie, 1044 Escott Crt. appeared before the Committee expressing his opposition to the proposed five minute limit for delegations. He stated residents have a right to speak and what other municipalities are implementing should not be a consideration in Pickering. He also felt this does not take into consideration persons with disabilities that might not be able to speak quickly. He felt there should be additional public forums on this issue and also noted his concerns with the process for public notification. The Committee took a ten minute recess and resumed at 10:30 pm. Victoria Hodgson, Rougemount area resident, appeared before the Committee stating her concerns with the timelines regarding public notification and questioned when the next meeting would be held. Jacqueline Smart, 829 Fairview Ave., appeared before the Committee and felt the time limit for delegations should remain at ten minutes and also stated we should not be looking at what other municipalities do. She stated her concern with only being able to be a delegate at the Committee meeting and noted that residents might have additional pertinent information to relay that could impact on the decisions made. She noted that delegations should be able to appear at Committee and Council. She also noted her concerns with the process for public notification and felt there should have been more time to review the draft by-law. She also stated the need for simpler language and more clarification as it is difficult to understand the by-law. 4 citq oo. Executive Committee Meeting Minutes Monday, January 16, 2012 22 7:30 pm - Council Chambers Chair: Councillor Dickerson A question and answer period ensued. James Blair, 682 Foxwood Trail, appeared before the Committee noting concerns with the procedures respecting public notification. He also recommended that the procedural by-law be published noting what the revisions are for clarification. He stated he felt it was a good idea to look at other municipalities and also recommended more venues for the public to speak. A question and answer period ensued. The City Clerk provided further clarification on questions from the delegations and Members of Council. She encouraged residents to contact her with questions or concerns and to also submit their recommendations to her in writing. She stated the majority of the rules in the draft Procedural By-law before them were the same as the one being used now and most of the changes were included to provide clarification. She stated that she could provide a draft copy of the by-law highlighting the old, new and clarified sections to anyone that would like a copy. The City Clerk was requested to look into what the process is should the public wish to appeal the proposed draft by-law, if passed by Council. It was also suggested that a 7:00 pm start time for meetings might be appropriate. (III) Matters for Consideration The Chair noted that the CAO had requested that Item 4, Report CS 03-12 be withdrawn from the agenda for further review. 1. Director, Office of Sustainability, Report OS 01-12 Marketing & Business Development Program 2011 Year End Summary Discussion ensued and clarification was made by staff with respect to the relationship between the City of Pickering and the Greater Toronto Marketing Alliance (GTMA). It was noted that the City of Pickering enjoys a positive networking partnership with the GTMA. This is a gateway to international investors and many significant leads have been realized through this relationship. Staff were requested to provide detailed statistics on the number of new businesses in Pickering; the number of new jobs, as well as jobs lost and also questioned whether they could get information on the different types of jobs in Pickering. Recommendation 5 Executive Committee Meeting Minutes Monday, January 16, 2012 7:30 pm - Council Chambers Chair: Councillor Dickerson 23 Moved by Councillor O'Connell Seconded by Councillor McLean That Council receive for information, the 2011 Marketing & Business Development Year End Summary attached as Attachment No. 1 to Report OS 01-12. Carried . 2. Director, Community Services, Report CS 01-12 Speed Limits on City of Pickering Roads north of Taunton Road Amendment to By-law 6604/05 Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 01-12 of the Director, Community Services regarding a proposed amendment to the municipal traffic and parking by-law 6604/05 to establish speed limits on City of Pickering roads north of Taunton Road be received; 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Carried 3. Director, Community Services, Report CS 02-12 Request for MetroLinx-BikeLinx Funding to Install Sheltered, Safe and Secure Bicycle Parking at Strategic Locations in Pickering Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 02-12 of the Director, Community Services regarding the request for MetroLinx-Bikelinx funding to install sheltered, safe and secure bicycle parking be received; 6 Citq 00 Executive Committee Meeting Minutes MCXERING Monday, January 16, 2012 24 7:30 pm - Council Chambers Chair: Councillor Dickerson 2. That Council endorse the request to the Regional Municipality of Durham to receive BikeLinx funding for sheltered, safe and secure bike parking at strategic locations in Pickering; 3. That the Mayor and the Clerk be authorized to execute any agreement to implement the BikeLinx funding program, that is in a form acceptable to the City Solicitor and the Director, Corporate Services & Treasurer; 4. That, should the Region approve BikeLinx funding for the locations on private property, the Region also be requested to enter into agreements with the third . party property owners of those sites; and 5. That Report CS 02-12 be forwarded to the Regional Municipality of Durham for their consideration. Carried 5. Director, Community Services, Report CS 04-12 Tender No. T-17-2011 -Tender for Street Light Maintenance & Electrical Locates Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CS 04-12 of the Director, Community Services regarding the tender for municipal street light maintenance and electrical locates be received; 2. That Tender No. T-17-2011 submitted by Langley Utilities Contracting Limited in the amount of $611,789.91 (HST included) and a net cost of $543,024.72 (net of HST rebate) be approved; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. Carried 6. Director, Corporate Services & Treasurer, Report CST 01-12 2012 Interim Levy and Interim Tax Instalment Due Dates Recommendation 7 Caq oo _ Executive Committee l Meeting Minutes Monday, January 16, 2012 7:30 pm -Council Chambers Chair: Councillor Dickerson Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report CST 01-12 of the Director, Corporate Services & Treasurer be received; 2. That an interim property tax levy be adopted for all realty property classes for 2012; 3. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2012; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried (IV) Adjournment The meeting adjourned at 11: 45 pm. 8 caq o~ 2 6 PICKERING January 23, 2012 Delegations 1. Roger Anderson Annual Address 2. Dave Fumerton & Sandra Thomas Ministry of Environment 3. Kirk Mark Advisory Committee on Diversity 2011 Annual Report & 2012 Work Plan [Refer to CORR. 02-121 4. Keith Falconer President, Pickering East Shore Community Association Re: Program & Activities Update 5. Rosemary McConkey Local Look Back Program [Refer to CORR. 01-121 City O~ 2 7 PICKERIN January 23, 2012 Correspondence Pages 1. Corr. 01-12 Motion for Direction Rosemary McConkey 28-36 Local Look Back Program Correspondence received from Rosemary McConkey seeking Council support for the launch of the 2012 Local Look Back project . They are seeking support from the City of Pickering to host the event in the Council Chambers in May, 2012 as well as participation in the project as outlined in the attached correspondence. 2. Corr. 02-12 Receive for Information Jody Morris 37-45 (Acting) Supervisor, Culture & Recreation City of Pickering Re: Advisory Committee on Diversity 2011 Annual Report and 2012 Workplan Correspondence received from Jody Morris, (Acting) Supervisor, Culture & Recreation submitting the 2011 Annual Report and the proposed 2012 Work Plan on behalf of the Advisory Committee on Diversity. 3. Corr. 03-12 Receive for Information Mr. Jonah Kelly 46-48 Planning & Economic Development Region of Durham Box 623, 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from Jonah Kelly,. Planning Department, Region of Durham with respect to nominations for the 2012 Durham Environmental Advisory Committee (DEAC) Achievement Awards. The deadline for accepting nominations is February 20, 2012. ORIGINAL T0: COPY TOE ~tSi2~ Roberts, Linda From: Rosemary McConkey [rosemcconlcey@live.com] CORK FILE Sent: January 5, 2012 2:42 PM TAKEAPR.ACTION To: Clerks Web Email; Roberts, Linda; Carpino, Marisa; Gum o, ark uuac.:Dire i C> V-) Cc: crouteau-sherry@durham.edu.on.ca; braney_chris@durham.edu.on.ca 9,cq, : r le A. Subject: 2012 Local Look Back project Attachments: draft Pickering LOCAL LOOK BACK.pdf; draft Pickering LOCAL LOOK BACK copy.jpg To: Mayor Ryan and Members of Pickering Council Please include the following on the next appropriate Pickering Committee/Council agenda. I would be pleased to attend and speak further, if need be, to answer any questions. Regarding the launch of the 2012 Local Look Back project please note that: 1. Last month the Directors of both the Durham District School Board and Durham Catholic School Board gave their approval to the project. 2. In the past several. weeks a majority of Durham Region municipalities have endorsed in principle or are considering participating in the project. 3. In order to move to the next stage and make the project a reality, the following specifics are requested of your local council as soon as possible: 1. a commitment to host a City of Pickering Local Look Back event finale in Pickering council chamber sometime in May, 2012; 2. name the date and time in May decided on by council members for the City of Pickering Local Look Back event finale and post. it on the City's web site with details about the essay/speech competition; 3. name one or two council members as the 'point to' person(s) for the City of Pickering Local Look Back project who will respond to media questions/interviews and emcee the event finale; 4. decide how many members of council will be involved in the City of Pickering Local Look Back event finale in May, i.e. whether all members of council will be participating, or a minimum of three council members, will listen to and help adjudicate the student speeches; 5. decide on the number of student speeches to be presented in total* 6. prepare and issue a predetermined number of 'City of Pickering Certificates of Participation' to present to representatives of the top participating schools at the May event; 7. determine the prize to be awarded the student who has presented the best essay/speech overall (example: a one year family membership at one.of the City's community centres) (note: prizes will vary between Durham municipalities. Each municipality will promote the prize it will be awarding the competition winner on its website and in any media releases and flyers distributed to the schools and/or libraries (Note: the decision about naming the winner will be reserved, and the winner's name will be made public a short time following the May event finale (and possibly be invited to repeat their speech to Durham Region Council in June), although the top participating schools may be recognized at the May event finale as in 6) above (that is, those schools that submitted the greatest number of high quality essays). Selection of the overall winning student will be made by a minimum of 3 members of council who listened to the speeches and any other adjudicator(s) council may want to involve in the judging) 1 2 9 8. after the May 1st submission deadline, issue formal invitations with RSVP requests to the May event finale in the City's council chamber to the students who have been selected to represent their school and include invitations to the selected student's families, teachers and principal, local school board superintendents/trustees as well as issue a Media Release in advance 9. encourage any interested local heritage/library/community groups to assist in whatever capacity the municipal council may consider beneficial ex: displays of local heritage memorabilia and/or offering refreshments 10. design and print flyers that incorporate the City's logo and other information specific to the City of Pickering (such as the prize being awarded, and the municipality's address and event finale date) into the standard flyer format. Example draft flyer attached here in both pdf and jpeg format. I will help facilitate any of the above and coordinate what needs to get done to help make the first year of this project a great success! regards and Happy New Year! Rosemary McConkey www.locallookback.com 905 718-0900 *(i.e. how many of the schools in your community with grade 7 and 8 students will be represented based on one student per school being pre-selected to present their speeches to their council members) example Uxbridge, Brock may agree to one representative from each of their schools with grades 7 and 8 students, however Oshawa, or Pickering may want to indicate the top 12 or 15 schools (note: for the total number of elementary schools in your municipality check the www.locallookback.com website) 2 30 Roberts, Linda From: Rosemary McConkey [rosemcconkey@live.com] Sent: January 18, 2012 10:32 AM To: Roberts, Linda Subject: 2012 Local Look Back project Attachments: DCDSB support letter.pdf; DDSB support letter.pdf; Metroland support.eml; radio station interviews.eml Hi Linda, Yes, I would be very pleased to attend to answer questions. Only slight glitch is that I'm at Ajax Council about the Local Look Back project the same night. I can come to.Pickering immediately after my delegation at Ajax. Perhaps you could give me a call at your convenience to confirm that a slightly later time on the agenda for my attendance will be alright. Could you please'include this email and-the attached support letters from both the Durham Public and Durham Catholic School Boards, and emails agreeing to promote the project from Metroland newspaper and CKDO radio station announcer Terry Johnston with correspondence/documents going to Pickering Council Monday night. Copied below are some points made by school principal Jasper Hoogendam in an encouraging email he sent me last week after he heard about the project from someone at the Town of Whitby: I think this Essay and Speech contest is an excellent educational opportunity for students. Our grade 7&8 classroom teachers are excited about it for several reasons: 1. The topic is relevant to the students 2. The venue clearly defines the audience they will be addressing 3. The students develop a greater appreciation for the community in which they live 4. The students are motivated to do some relevant research (consulting primary sources as researchers would call it.) Thanks Rosemary 31 PICKER.-INC i AL.,K SA C----;K essay/ speech competition Between January and May 1 the eight municipalities in Durham Region are M1 A holding essay/speech competitions to increase awareness • local history. It's an o portunity for young people to connect with members of their municipa government and share I local look back 1 how their communities • • • AJAX I BROCK I CLARINGTON I OSHAWA I PICKERING I SCUGOG UXBRIDGE I WHITBY Open to Grade 7 & 8 Students in Durham Region write 61500 word essnU olescri,biv-0 the orieiws of UoRr school avvol what Uour comvv-v_v tU was I,ke at the tivv e uov.r school was bv.ilt! ' essay submission deadline May 1st 2012 ® Students selected to represent their school will present their essay/speeches to the City of Pickering Council at a special public meeting in Council Chambers at One The Esplanade, S Pickering on Thursday, May 17th, at 7 p.m. ® Win a free .membership to a City of Pickering community centre! An Award will be given to the student with the essay/speech that best captures the early history or recent past of his or her school as well as the development of the community when the school was founded. Winning essays will be published on the City of Pickering website ~ www.cityofpickering.com and in the Pickering News Advertiser newspaper! a FOR RULES & MORE DETAILS VISIT: www.locallookback.com email questions to local lookbacka.gmail.com ,r ~ n haw.,-. ~ •j y a- r /o 32 2012 Pickering Local Look Back Detailed Work Plan Members of Council time commitments (approx 90 minutes on a day m May) _ ■ One evening in May on a day and time to be decided by Council to listen to students give their 5 minute speeches, meet and greet them, their families and any special guests. Members of council can determine how they would like the event Emceed, choosing whatever number or combination of members of Council members they prefer -and decide in advance how many speeches they are comfortable listening to. As I suggested in my previous email around 15 students should be invited to present their essays as speeches. There is no guarantee that every school will be participate and submit an essay (one per school) although it would be nice if they all did! However, as there will need to be a cut off with the number of essays selected and presented as speeches, it is reasonable to say that a good cut off number is half the total number of schools. I will be posting all essays received (one per school) on the www.locallookback.com website so no student should feel left out. The day after* the speeches Council members will choose one winner (*'day after' so no one will feel uncomfortable on the day of the event) (Optional: speak on radio, to newspaper and with constituents when opportunities arise.) Staff Workload: (approx 4 hours in total between end of January and May event) Before the end of January/early February launch: ■ Approve flyer content (with any desired modification(s) to the generic one'attached with my Jan 6, 2012 email -note: I can forward flyer in a format easy to make changes) ■ Arrange for flyer display on any appropriate public facility bulletin boards (Note: if I haven't found a company to sponsor printing by the end January, print approx. 150 copies. I can pick up & distribute flyers to schools using the boards' delivery system) In time for launch: ■ Place competition information with link to the www.locallookback.com on City website ■ Issue press release about the City of Pickering Local Look Back competition. (Optional: invite library board members and heritage associations to bring pictures, or any historical displays to event. Also optional: arrange for refreshments) After May 1st: ■ Issue formal invitations with RSVPs by email to trustees, any special guests Council considers appropriate, and to the selected students (as suggested above, that would be around 15 students. (Optional: follow up attendance with confirmation/reminder) (Note: it might be better to overbook, since if 15 are invited maybe approx. 12 will actually be able to attend) (Also note: I will provide school email addresses to staff.) ■ Print appox. 15 Certificates of Participation with school name, signed by Mayor to be presented at the event, to schools whose students are presenting their essays as speeches. (Note: sample clip art attached) ■ Issue press release announcing winner's name and email winning essay to newspaper. ■ Issue prize to winning student by arranging for pick up of membership community centre passes or whatever Council determines the prize will be. o~,c atsrR~Crs ti Durham Catholic District Schaal Board ~ a January 12, 2012 I Rosemary McConkey .s Dear Rosemary: I am delighted to provide the Durham Catholic District School Board's support for the "Local Look Back" essay/speech competition. The contest provides our students with a great opportunity to learn more about the history of the community in which they live and may some day, serve. Congratulations on developing this wonderful opportunity to enhance the lives of - our young students. We,look forward to working with you and the various municipalities to make this i inaugural competition a success. Yours truly, M • Paul Pulla Director. of Education PP/nw 650 Rossland Road West, Oshawa, Ontario LIJ 7c4 Tel 905 576-6150 Toll Free 1 877 482-0722 www.dcdsb.ca Paul Pulla B. Sc., S. Ed., MSc. Ed. Director of Education / Secretary / Treasurer I 34 i o`yg,1CT $cy0o z 0 0 0 . i ~rF~ta `f`~ta.~tiuo ~ioMq - ~nc xninsa~u• i i 400 Taunton Road East December 5, 2011 Whitby, Ontario OR 2K6 Telephone: (905) 666-5500 Fax: (905) 666-6474 www. durham. edu. on. ca 1 Dear Rosemary: On behalf of the Durham District School Board, I would like to confirm our support j for the "Local Look Back" essay/speech competition. The combination of history and literacy development through this contest provides an excellent educational j opportunity for our students. i The Board looks forward to working with you and with local municipalities on this innovative project. j Please contact my office if you require additional information. Yours truly, i eel- Martyn Beckett Director of Education MB:kdd cc: Luigia Ayotte, Superintendent of Education/Program Services/ Staff Development i f . Mission Statement Students will be prepared to embrace challenges and { inspired to create opportunities fortheirtutures. oci l Ers of the Carl Bertetsr-kl as€rs Prize tot ,Fxc:eHericp in -PaEEbhc tdrication, 11.5 Roberts, Linda From: Burghardt, Joanne [JBurghardt@durhamregion.com] -Sent: January 5, 2012 11:53 AM To: rmcconkey@look.ca Cc: Johnston, Mike Subject: Local Look Back project Rosemary, further to our conversation this morning I can confirm that, while not a sponsor of the 'Local Look Back' project, Metroland will publish the winning local entry in each of our Durham community newspapers. Publication will be contingent on receiving a signed release from each student's parent agreeing to the publication of the entry AND the student's first and last name. Thanks and good luck with this project, Joanne Burghardt Editor-in-Chief Metroland Media Group Ltd. Durham Region/ Northumberland County Division "You were born to win, but to be a winner you must plan to win, prepare to win, and expect to win." - Zig Ziglar i http://www.twitter.com/Jbnewsdurham i http://www.ca.linkedin.com/in/ooanneburghardt 865 Farewell St., Oshawa ON L1 1-171-5 * phone: +1-905-579-4400 #2247 * fax: +1-905-435-4710 i http://www.durhamregion.com i http://www,facebook.com/newsdurham i http://www.twitter.com/newsdurham i http://www.northumberlandnews.com i http://www.twitter.com/north news "The Principles That Guide Us: Responsibility, Accuracy, Integrity, Independence, Respect, Fair Play" 1 I Roberts, Linda 3 6 From: Terry Johnston [terry@ckdo.ca] Sent: November 22, 2011 4:13 AM To: rosemcconkey@live.com Subject: RE: Local Look Back Good morning R, Your proposal was brought forward at our planning meeting & it was decided that we can offer a couple of interviews & our online calendars on both CKDO & KX96. These listings are also used for on-air reports that runn 3 times daily on both stations. Hope that might help a little.. Sorry for the delay in responding, Terry Johnston CKDO Mornings 107.7 FM & 1580 AM e?`6 I . oRioINLTO: Go . 6a-12-. 3 7 COPY TO: root CORR. FILE Memo ppKE APR. ACTION( ~nGCC~t~C ^fOt ~ 6t~O~Or> To: Mayor January 18, 2012 Members of Council From: Jody Morris (Acting) Supervisor, Culture & Recreation Copy: Members, Pickering Advisory Committee on Diversity City Councillor - Ward One Chief Administrative Officer Director, Community. Services Division Head, Culture & Recreation Subject: 2012 Annual Work Plan and 2011 Annual Report - File: A-1410-0001-12 Please find attached the proposed 2012 Annual Work Plan and 2011 Annual Report submitted on behalf of the Pickering Advisory Committee on Diversity current membership which includes: Kirk Mark, Chair Catherine Reidt, Vice-Chair Kevin Ashe, City Councillor - Ward One and Council Representative Carlisle Miller Devinder Kaur Panesar Jacob Yacoumidis Representatives: Misha Biswas, [YOU]nity Chair Christy Harper, Pickering Public Library Keith Richards, Durham Regional Police Service Lisa Vasenelli, Durham Catholic District School Board Cheryl Rock, Durham District School Board Margaret Lazarus, Valley Farm Public School Alma Sandoval, Hispanic Canadian Alliance of Ontario Fred Gibson, Pickering Carib Canadian Cultural Association Thank you. :JM Attachments 38 C &41 $ Pickering Advisory Committee on Diversity 2011 Annual Report 'I A. About the Committee The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2, 2000. In 2010, the name of the committee was changed to Pickering Advisory Committee on Diversity. As a result, in 2011, the committee revised the committee's mandate and terms of reference to reflect this new committee name. The committee also defined the term "diversity" for the purposes of the committee's work. B. Events Heritage Day Celebration: The Pickering Advisory Committee on Diversity proudly hosted the annual event to commemorate Heritage Day in Ontario. This multicultural festival took place on February 26,. 2011 at the Pickering Town Centre and celebrated Pickering's rich heritage and cultural diversity. Over 12 community cultural organizations participated in the event by hosting a display of their group. Over 6 hours of performances were featured on the stage at Centre Court for the audience to enjoy. The event provided insight into the diverse cultures that make up our community. Diversity Camp: The Diversity Leadership Camp is an initiative run by [YOU]nity, the youth sub- committee of the Pickering Advisory Committee on Diversity. This free workshop was open to children grades 6-8 and includes interactive activities focussing on issues encompassing topics of equity, race relations, and diversity. Participants were encouraged to develop leadership skills and learn how to become an effective youth advocate in a fun, laid-back environment. The Diversity Leadership Camp took place on March 17 and 18, 2011 at the Pickering Public Libraryand attracted over twenty students who participated in this event. Student Contest & Diversity Forum: The Pickering Advisory Committee on Diversity hosted the 2011 Diversity Forum on Wednesday, March 23, 2011 at 7:00 pm in Council Chambers of the Pickering I ~9 Pickering Advisory Committee on Diversity 2011 Annual Report Civic Complex, One the Esplanade, Pickering. The event provided a platform for students of the 2010/11 "In Your Words & Expressions" to share their winning submissions. The Diversity Forum commemorated March 21 st The International Day for the Elimination of Racial Discrimination and included guest speaker Shelley-Ann Brown. Members of the public were welcome to attend and have the opportunity to the opportunity to hear from our young people about such important community issues. In September 2011, the Pickering Advisory Committee on Diversity partnered with the Durham District School Board and the Durham Catholic District School Board to present the "In Your Words & Expressions" contest once again for 2011/12. Deadline for entries was December 1, 2011. Coffee House: [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Diversity hosted their annual Coffee House event in November. This event was a celebration of culture, presented by youth performers and open to everyone. This event attracted over 175 spectators who were entertained with 2 hours of performances. The funds raised were donated to the Pickering and Ajax Youth Centres. Multi Faith Holiday Celebration: The committee requested proclamations from the City of Pickering for the following: World Religion Day in January, Black History Month in February, Hispanic Heritage Month in April, Asian Heritage Month in May, India's Independence Day in August, Diwali in October, Eid Al Huda in November and Kwanzaa, Chanukah and Christmas in December. In most cases, these proclamations will be complimented by signs in the lobby of the Civic Complex and Recreation Complex commemorating these proclaimed months. Pickering Advisory Committee on Diversity created banners for display in the Pickering Civic Complex during the month of December 2011 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukah and Christmas. Pickering Public Library: The Pickering Public Library, which are represented by staff on the Pickering Advisory Committee on Diversity, proudly commemorated culturally significant events by coordinating speakers and/or displays which were available to the community. 2 i Pickering Advisory Committee on Diversity 40 2011 Annual Report C: Outreach The Pickering Advisory Committee on Diversity partnered with CCACN and Pickering Soccer Club to host a soccer tournament of nations at Kinsmen Park on August 5 & 6, 2011. Approximately 15 teams participated in this one day tournament. The Pickering Advisory Committee on Diversity also welcomed many organizations to their meetings to provide an update and important community information to the committee. These organizations included Durham Regional Police Services, Oshawa Power, BOSS- Self Pro. D: Website The Pickering Advisory Committee on Diversity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. The Committee recognized international/national cultural holidays on the City's website. Similarly, the Committee also featured local cultural events on the City's website to encourage public awareness'and involvement. This is an important way to keep the communities cultural traditions to the forefront and to make the community aware of the great activities happening in their own community. E: Community Survey The Pickering Advisory Committee on Diversity is partnering with Durham College to develop a community survey that would assess the current climate of our citizens regarding diversity. In consultation with the committee, Durham College students of the Law & Security Program are in the process of developing a survey to be implemented in 2012, to the community using scientific methods that would generate statistically significant results. The results of the survey will be shared with Council and may provide a focus for the committee in future years. The students would complete this project'as part of their school assignment and there will be no cost to the City of Pickering. 3 i I' Pickering Advisory Committee on Diversity 2011 Annual Report F. Funding The funds to coordinate the activities of the Pickering Advisory Committee on Diversity will be completely covered by committee funds in account 2711.5350.0001. 4 42 Pickering Advisory Committee on Diversity ° 2012 Annual Work Plan if i i - f' -F FIL A. About the Committee The City of Pickering Advisory Committee on Race Relations & Equity was established by Resolution #67/90, Item #10, passed on May 28, 1990 as amended by Resolution #128/00 passed on October 2, 2000. In 2010, the name of the committee was changed to Pickering Advisory Committee on Diversity. As a result, the committee will endeavour to seek to revise/update the committee's mandate and terms of reference to reflect this new committee name. The committee will also seek to define the term "diversity" for the purposes of the committees' work. B.- Events Heritage Day Celebration: The Pickering Advisory Committee on Diversity, which has a history of promoting inclusive education curriculum enhancement initiatives, will proudly host the annual event to commemorate Heritage Day in Ontario. This multicultural festival will be held on February 25, 2012 at the Pickering Town Centre and celebrates Pickering's rich heritage and cultural diversity. At this annual event, hundreds of visitors are both entertained and informed by a variety of artistic, dance and musical performances as well as exciting interactive displays. For 2012, the Members of the Committee would like to put an emphasis on the interpretation of dance and performances in relation to its to it cultural relevance. Clearly, the Heritage Day Celebration involves community members of all ages and all walks of life and is invaluable in reaching Pickering's young people. The day brings spectacular cultural entertainment but more importantly insight into the diverse cultures that make up our community. Diversity Camp: The Diversity Leadership Camp is an initiative run by [YOU]nity, the youth sub- committee of the Pickering Advisory Committee on Diversity. This free workshop is open to children grades 6-8 and includes interactive activities focussing on issues encompassing topics of equity, race relations, and diversity. Participants will be encouraged to develop leadership skills and learn how to become an effective youth advocate in a fun, laid-back environment. 0.3 Pickering Advisory Committee on Diversity 2012 Annual Work Plan The Diversity Leadership Camp will take place from on March 13 and 14, 2012 in the newly renovated hall at Don Beer Arena. Student Contest & Diversity Forum: The Pickering Advisory Committee on Diversity will host the 2012 Diversity Forum on Wednesday, March 21, 2012 at 7:00 pm in Council Chambers of the Pickering Civic Complex, One The Esplanade, Pickering. The event will provide a platform for students of the 2011/12 "In Your Words & Expressions" to share their winning submissions. The Diversity Forum commemorates March 21St The International Day for the Elimination of Racial Discrimination and will include guest speaker, to be determined. Members of the public are welcome to attend and have the opportunity to hear from our young people about such important community issues. In September 2011, the Pickering Advisory Committee on Diversity partnered with the Durham District School Board and the Durham Catholic District School Board to present the "In Your Words & Expressions" contest once again for 2011/12. Coffee House: [YOU]nity, the youth sub-committee of the Pickering Advisory Committee on Diversity, will host a Coffee House event. This event will be a celebration of culture, presented by youth performers, and open to everyone. The event is planned to take place in November 2012. Multi Faith Holiday Celebration: Pickering Advisory Committee on Diversity will once again create banners for display in the Pickering Civic Complex during the month of December 2012 so that members of our community can learn more about various cultural holiday celebrations that include Kwanzaa, Eid al Huda, Chanukah and Christmas. The committee will also send a request to Council to proclaim Black History Month in February, Hispanic Heritage Month in April, Asian Heritage Month in May, India's Independence Day in August, Diwali in October and other dates of significance in 2012. These proclamations will be complimented by signs in the lobby of the Civic Complex and Recreation Complex commemorating these proclaimed months. Pickering Public Library: The Pickering Public Library, which are represented by staff on the Pickering Advisory Committee on Diversity, proudly commemorate culturally significant initiatives by coordinating speakers and/or displays which are available to the community. 2 44 Pickering Advisory Committee on Diversity 2012 Annual Work Plan C: Outreach The Pickering Advisory Committee on Diversity is committed to continue to show its support for various diversity activities that take place within our community - as demonstrated when committee members and/or City Council attend these initiatives. The Committee will continue to have community cultural organizations become more involved in the committees' activities and to attend the monthly committee meetings. As such, the committee will be sending an invitation to local community cultural associations to attend a meeting and update the committee on their activities. The committee aims to have 5 visiting organizations in 2012. Over the past year the Committee has welcomed 5 delegations: Durham Region. Police Services, Oshawa Power, BOSS - Self Pro, Diversity & Immigration Program with Durham Region, Canadian Cup of African Caribbean Nations, Muslim Youth Canada and the Canadian Council of Muslim Women. I D: Website The Pickering Advisory Committee on Diversity is committed to keeping the community informed of Committee initiatives by featuring current and relevant information on its web page found on cityofpickering.com. On the site, people can also access committee minutes, committee terms of reference and important community cultural information via the holiday calendar, community cultural listing. The Committee will continue to recognize internationally/nationally recognized cultural holidays on the City's website located at cityofpickering.com. The Committee will also feature local cultural events on the City's website to encourage public awareness and involvement. This is an important. way to keep the communities, cultural traditions to the forefront and to make the community aware of the great activities happening in their own community. E: Community Survey The Pickering Advisory Committee on Diversity will partner with Durham College to continue developing a community survey that would assess the current climate of our citizens regarding diversity. In consultation with the committee, Durham College students of the Law & Security Program are developing a survey to be implemented in 2012 to the community, using scientific methods that would generate statistically significant results. 3 45 Pickering Advisory Committee on Diversity 2012 Annual Work Plan The results of the survey will be shared with Council and may provide a focus for the committee in future years. The students would complete this project as part of their school assignment and there will be no cost to the City of Pickering. F. Funding The funds to coordinate the activities of the Pickering Advisory Committee on Diversity will be completely covered by committee funds in account 2711.5350.0001. I I 4 2012 DEAL C0 46 R P- ENVIRONMENTAL ORIGINALTOi " COPY T0: ACHIEVEMENT AWARDS FILE CORR. W TAt:E APR. ACTION ( Rc.~c+ue- for r~ or+~►o►{ The Durham Environmental Advisory Committee (DEAC) is celebrating its loth annual Environmental Achievement Awards! This annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's environment. The deadline for nominations is Monday, February 20, 2012. The six award categories are: George A. Scott Stewardship Award.- for the maintenance, protection, or preservation of the natural environment. Dr. J. Murray Speirs Restoration Award. for the restoration of the natural environment. Irene Kock Education/Communication Award. for effective communication, sharing knowledge, or exhibiting leadership in helping others learn about the environment. Eric Krause Innovative Plans/Policies/Initiatives Award: for innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnerships Award: for cooperative efforts to enhance the environment involving public,. community or private interests. Evylin Stroud Lifetime Achievement Award. for the continued promotion of the protection of the environment, through small, but meaningful ways. To nominate an individual or organization please submit a nomination form to: Mr. Jonah Kelly, MCIP, RPP Planning and Economic Development Department, Regional Municipality of Durham Box 623, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711, Fax: 905-666-6208 Email: deac(a).durham.ca Please find enclosed nomination form. Additional nomination forms are available at www.durham.ca/deac or by contacting the above. Since 2003, awards have been presented to a number of individuals and organizations for their environmental efforts, including: • Durham Sustain Ability • Ducks Unlimited Canada • Altona Forest Pond Restoration Team • Samuel Wilmont Nature Area Management Advisory Committee " • Durham Children's Groundwater Festival • Scugog Lake Stewards Inc. • Uxbridge Naturally I 202 DEAC 4 F~~~a\ A hieve ENVIRONMENTAL L~ Y ~ ACHIEVEMENT AWARDS W DurlIam Environmental Nomination Form AdvlsoryComminn The Durham Environmental Advisory Committee (DEAC) is celebrating its 10th annual Environmental Achievement Awards! This annual awards program recognizes individual and collective efforts to promote, preserve and enhance Durham's natural environment. The deadline for nominations is Monday, February 20, 2012. The awards will be presented at a special DEAC meeting on Thursday, May 10, 2012. Name of Nominee First and Last Name (please print) Address Telephone Fax Email Name of Nominator First and Last Name (please print) Address Telephone Fax Email Award Category (check one only) George A. Scott Stewardship Award: This award is given to those whose efforts have helped maintain; protect and preserve our natural environment. Dr. J. Murray Speirs Restoration Award: This award commends the work of those whose efforts have helped to restore the natural environment. Irene Kock Education/Communication Award:^This award is presented to those who foster effective communication, share knowledge, and exhibit leadership in helping others learn about the natural environment. Eric Krause Innovative Plans/Policies/Initiatives Award: This award is presented for forward-thinking and innovative efforts to encourage positive change with respect to the environment. Jessica Markland Partnership Award: This award recognizes the cooperative efforts of those who strive to enhance the environment by building partnerships with public, community and private interests. Evylin Stroud Lifetime Achievement Award: This award recognizes individuals who continually promote the protection of the environment, through small, but meaningful ways. I ~ p,chieve 2072 DEAL ~P'e 4 8 ENVIRONMENTAL 1o ACHIEVEMENT AWARDS W ~nrham^ Environmental Nomination Form A°°'S0"°°mm"`- _00p to Criteria: Nominees will be judged on the impact of their accomplishments. For example: • Degree of innovativeness, originality or pioneering that has enhanced environmental protection and preservation; • Degree that contributions promote leadership in protecting the environment; • Size, scope and impact of accomplishments; • Degree that efforts promote educational opportunities for the public; • Degree that accomplishments influence positive change to the environment; • Short or long-term benefits to the environment. Description of Accomplishments: Attach.a typed, two-page description of the nominee's accomplishments that addresses the following: • What was/is the project or activity? • What effect did the nominee have on the environment? (Please base your answer on benefits related to community awareness, environmental quality, technical contributions, etc.). • How was the program financed? • What geographical area(s) was covered by the accomplishment? • Have the nominee's accomplishments had a long-lasting effect on the environment or on environmental education and public awareness? • What benefits will be derived from the nominee's accomplishment? • Was this an original or pioneering effort in the field? Describe any unique or innovative aspects of the initiative, particularly any challenges overcome as part of the implementation, and any outstanding creativity involved. • What environmental need within the community did the nominee address? • What specific examples demonstrate the environmental impact or improvement? • Please provide a brief biography of the individual or group, highlighting their environmental activities. • What other pertinent information about this nominee would you like the judges to consider? In addition, one letter of support must accompany all nominations. This letter must be written by someone other than the nominator and should explain the impact of the nominee's actions, its environmental significance and its relevance in meeting a specific need. You may also include photographs and newspaper clippings supporting this nomination (please do not send videotapes). Materials submitted will not be returned. Nomination forms should be submitted, by Monday, February 20, 2011 to: Mr. Jonah Kelly, MCIP, RPP Planning and Economic Development Department, Regional Municipality of Durham Box 623, 4 th Floor, 605 Rossland Road East Whitby, Ontario, L1 N 6A3 Phone: 905-668-7711 Fax: 905-666-6208 Email: deac@durham.ca C`tq °0 _ 9 A; NG PICKERI January 23, 2012 Committee Reports a) Report PD 2012-01 of the Planning & Development P & D Pages Blue 1. Chief Administrative Officer's Report, CAO 01-12 8-12 Sean Michael Greene, et al., collectively the Pinegrove/Woodview Landowners Association Plan of Subdivision 40M-2164 Final Assumption of Plan of Subdivision Recommendation 1. That Report CAO 01-12 regarding the final assumption of the works and services within Plan of Subdivision 40M-2164 be received; 2. That the highway being Rockwood Drive within Plan 40M-2164 be assumed for public use; 3. That the works and services required by the Subdivision Agreement within Plan 40M-2164, which are constructed, installed or located on lands, dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to,the City, be accepted and assumed for maintenance, save and except from Lots 6, 7 and 10; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2164 be released and removed from title, save and except from Lots 6, 7 and 10; and 5. That Council enact a by-law to name Blocks 20 to 30, Plan 40M-2164 as Rockwood Drive. 2. Director, Planning & Development, Report PD 01-12 13-26 Zoning By-law Amendment Application A 7/11 Loblaw Properties Limited 1792 Liverpool Road (Part of Lot 23, Concession 1 South), City of Pickering Recommendation L~ 1. That Zoning Amendment Application A 7/11 submitted by Loblaw Properties Limited, on lands being Part of Lot 23, Concession 1 South, to permit a 1,583 square metre seasonal garden centre in the centre of the parking lot from April 1St to August 1St of every calendar year, with a minimum 555 parking spaces during that time, be approved; and 2. Further, that the draft zoning by-law to implement Zoning Amendment Application A 7/11, as set out in Appendix I to Report PD 01-12, be finalized and forwarded to City Council for enactment once a consolidated site plan has been submitted to the satisfaction of staff. 3. Director, Planning & Development, Report PD 02-12 27-31 The Strong Communities through Affordable Housing Act, 2011 Proposed Amendments to the Planninq Act for Second Units Recommendation 1. That Report PD 02-12 of the Director, Planning & Development, on amendments to the Planning Act, through the Strong Communities through Affordable Housing Act, 2011, be received for information; and 2. Further, that should the remaining sections of the Strong Communities through Affordable Housing Act, 2011, be proclaimed in 2012 as anticipated, that an appropriate review process be undertaken to bring the Pickering Official Plan and City's zoning by-laws into conformity with the new Planning Act provisions for second units. qty 00 January 23, 2012 PICKERING Committee Reports b) Report EC 2012-01 of the Executive Committee Executive Pages Buff 1. Director, Office of Sustainability, Report OS 01-12 33-53 Marketing & Business Development Program 2011 Year End Summary Recommendation That Council receive for information, the 2011 Marketing & Business Development Year End Summary attached as Attachment No. 1 to Report OS 01-12. 2. Director, Community Services, Report CS 01-12 - 54-68 Speed Limits on City of Pickering Roads north of Taunton Road Amendment to By-law 6604/05 Recommendation 1. That Report CS 01-12 of the Director, Community Services regarding a proposed amendment to the municipal traffic and parking by-law 6604/05 to establish speed limits on City of Pickering roads north of Taunton Road be. received; 2. That the attached draft by-law be enacted to amend Schedule "9" to By-law 6604/05 to provide for the regulation of speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. 3. Director, Community Services, Report CS 02-12 69-84 Request for MetroLinx-BikeLinx Funding to Install Sheltered, Safe and Secure Bicycle Parking at Strategic Locations in Pickering Recommendation 1. That Report CS 02-12 of the Director, Community Services regarding the request for MetroLinx-Bikelinx funding to install sheltered, safe and secure bicycle parking be received; 2. That Council endorse the request to the Regional Municipality of Durham to receive BikeLinx funding for sheltered, safe and secure bike parking at strategic locations in Pickering; 57 3. That the Mayor and the Clerk be authorized to execute any agreement to implement the BikeLinx funding program, that is in a form acceptable to the City Solicitor and the Director, Corporate Services & Treasurer; 4. That, should the Region approve BikeLinx funding for the locations on private property, the Region also be requested to enter into agreements with the third party property owners of those sites; and 5. That Report CS 02-12 be forwarded to the Regional Municipality of Durham for their consideration. 4. Director, Community Services, Report CS 04-12 96-102 Tender No. T-17-2011 -Tender for Street Light Maintenance & Electrical Locates Recommendation 1. That Report CS 04-12 of the Director, Community Services regarding the tender for municipal street light maintenance and electrical locates be received; 2. That Tender No. T-17-2011 submitted by Langley Utilities Contracting Limited in the amount of $611,789.91 (HST included) and a net cost of $543,024.72 (net of HST rebate) be approved; 3. That the appropriate City of Pickering officials be given authority to give effect hereto. 5. Director, Corporate Services & Treasurer, Report CST 01-12' 103-107 2012 Interim Levy and Interim Tax Instalment Due Dates Recommendation 1. That Report CST 01-12 of the Director, Corporate Services & Treasurer be received; 2. That an interim property tax levy be adopted for all realty property classes for 2012; 3. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2012; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. I I;I 5 7J _ I I PICKERING January 23, 2012 NOTICE OF MOTION a) Councillor Rodrigues and Councillor O'Connell gave notice that they will at this meeting of Council be presenting a motion as follows: 2012 Mayor and Council Salary Freeze WHEREAS the local economic conditions, and the general economic conditions of the Province of Ontario, have remained unrecovered from the levels in the first half of 2008; WHEREAS the residents of the City of Pickering have been facing constant significant increases in their property tax bill/assessment for a number of years; WHEREAS due to the financial hardships that have been borne by the property taxpayers of Pickering for years, they should not have to bear any amount for an increase in council salaries; WHEREAS many employees of corporations, both in the private and public sector, have. accepted salary freezes to help ease economic pressures until the economic conditions improve; WHEREAS the members of Pickering Council should lead by example, and demonstrate that they are part of the solution; NOW THEREFORE BE IT RESOLVED the Council for the City of Pickering directs the Treasurer to reflect in the 2012 budget, that the Mayor's and Councillors' salaries not increase, and that their salaries remain at the 2011 budgeted levels. Cif o~ 5 4 PICKERI January 23, 2012 By-laws 7185/12 Being a by-law to name Blocks 20 to 30, Plan 40M-2164,. Pickering, as Rockwood Drive. [Refer to Planning Page 12] 7186/12 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Pages 60 - 64] 7187/12 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2012. [Refer to Executive Pages 105 - 107] City o¢~ Minutes/Meeting Summary Advisory Committee on Diversity i , Thursday, December 8, 2011 PI KERIN ':o° pm Pickering Civic Complex, Meeting Room #4 Attendees: Kevin Ashe, Councillor, Ward 1 Kirk Mark, Chair Catherine Reidt, Co-Chair Carlisle Miller, Community Appointee Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Preet Panesar, Dunbarton High School Keith Richards, DRPS Jody Morris, City of Pickering L. Roberts, Recording Secretary Absent: Margaret Lazarus, Valley Farm Public School Neha Mohan, VP, (YOU)nity, Pine Ridge High School Fred Gibson, Pickering Carib Canadian Cultural Association Alma Sandoval, Hispanic Canadian Alliance of Ontario Misha Biswas, President, (YOU)nity, Pine Ridge High School Christy Harper, Pickering Public Library Alysha Singh, Secretary of YOU)nity, Pine Ridge High School Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of `discussion) (include deadline as a . ro riate 1.0 Welcome & Introductions Kirk Mark K. Mark welcomed and extended holiday greetings to everyone. 2.0 Agendas & Minutes Moved by C. Reidt Seconded by C. Miller That the minutes of the October 13, 2011 meeting of the Diversity Committee. Carried Agenda approval: Moved by Councillor Ashe Seconded by C. Miller Carried Page 1 CORP0228-2/02 3.0 New Business 3.1) Durham College Research C. Miller noted he had contacted Durham College, but had not yet received a response. J. Morris indicated that Nicole Doyle had been the presenter at the November meeting and noted she would forward C. Miller's contact information onto her. J. Morris to action Discussion ensued with respect to the methodology and context for the community survey. J. Morris noted there are two groups working independently of each other and they would like to attend the January meeting to present their workplan to the Committee. She noted she would forward the reports out to the members once received for review prior to the, January meeting. J. Morris to action Discussion also ensued with respect to the sample size and the number of questions for the survey. J. Morris noted it may be the college who determines this. It was noted this could be labour intensive and would depend a lot on the amount of people involved with doing the work. 3.2) In Your Own Words Student Contest J. Morris provided an update with respect to the student contest, noting things were on schedule at this point. She noted to date 18 written entries have been received and 30 artwork entries. She informed the Committee that the judges have been confirmed. She indicated the need to choose a guest speaker for the event. Some suggestions being made included; • Lieutenant Governor David Onley • Mary Ann Chambers • Karlene Nation • George Stouboulopoulos • Spyder Jones • Pin Ball Clements J. Morris to action • Farly Flex 3.3) 2011 Annual Report Copies of the 2011 annual report were passed around to members to review for any errors or omissions. Moved by J. Yacoumidis Seconded by C. Reidt Page 2 CORP0228-2/02 That the 2011 annual report be accepted as presented and forwarded to Council for approval at the January 23rd, 2012 meeting. J. Morris to action Carried Discussion ensued with respect to the Committee's presentation of the annual report, it being the consensus of the Committee for K. Mark to be the delegation. Suggestions were made as to what should be included in his remarks. K. Mark also encouraged members to attend the January 23rd meeting. J. Morris to action 3.4) 2012 Workplan The Committee reviewed the 2012 work plan. Discussion ensued with respect to enhancements to the website. J. Morris informed members that the City of Pickering is currently working on updates for the website which will enable better access through the home page. It was noted that items to highlight diversity should be included, i.e. forums, seminars, conferences, events taking place within the community. J. Morris will email the 2011 annual report and 2012 workplan to members prior to the next meeting. Any revisions or J. Morris to action additions should be sent to J. Morris. Is was suggested that a calendar with the Committee's meeting L. Roberts to action dates for 2012 be brought to the January meeting. Discussion ensued with respect to expanding on the name "Heritage Day". Some suggestions were made as follows; • Heritage Day - One Race - Many Faces • Heritage Day - Celebrate our Strengths • Heritage Day - Celebrate our Similarities It was suggested that the members think about suggestions and a decision be made at the January meeting. It was suggested that under Outreach the visiting organizations be listed with the theme highlighted to give a wider perspective of the Committee. 4.0 Correspondence 4.1) Ministry of Citizenship & Immigration Correspondence was received from the Ministry of Citizenship and Immigration seeking nominations for the 2012 Volunteer Page 3 CORP0228-2/02 Service Awards program. The deadline for nominations is January 25, 2012. Discussion ensued with respect to potential nominations. D. Panesar referred to an article in the newspaper with regards to two girls working together to stop gossip. She will research and update the Committee in January. K. Richards questioned any youth groups and it was suggested J. Morris to action that Cody Morrison, I Am Who I Am be invited to attend the January meeting. 5.0 Other Business 5.1) [YOUlnity -Coffee House It was questioned whether this event could be taped and it was suggested that Rogers could possibly attend and tape the event. J. Morris noted that currently we do not have the ability to place videos on our website. Discussion ensued with respect to the possibility of having a member from the Diversity Committee site on the sub- committee [YOU]nity to act as a liaison to help facilitate programs and encourage succession planning. C. Miller volunteered. It was also suggested that additional outreach be conducted to college and university students for recruitment on [YOU]nity. J. Morris noted she would forward her student contacts onto D. J. Morris to action Panesar. 6.0 Next Meetfin = - Kirk Mark' The next meeting will be held on January 12, 2012 Meeting Adjourned: 8:50 pm Copy: City Clerk I Page 4 CORP0228-2/02 Ci o Committee of Adjustment Meeting Minutes _ Wednesday, November 9, 2011 7:02 pm Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (I) Adoption of Agenda Moved by Eric Newton Seconded by Bill Utton That the agenda for the Wednesday, November 9, 2011 meeting be adopted. Carried Unanimously (II) Adoption of Minutes Moved by Bill Utton Seconded by Eric Newton That the minutes of the 14th meeting of the Committee of Adjustment held Wednesday, October 19, 2011 be adopted as amended. Carried Unanimously 1 o Committee of Adjustment Meeting Minutes Wednesday, November 9, 2011 7:02 pm k,jN u,-RING Main Committee Room (III) Reports 1. P/CA 57/11 - OPB Realty Inc. 1355 Kingston Road (Part Lots 21 & 22, Concession 1) City of Pickering The applicant requests relief from Zoning By-law 3036 amended by By-laws 5994/02, 5806/01, 2472/87 and 1581/82 to permit a proposed restaurant in the southwest corner of Kingston Road and Glenanna Road that will provide a Kingston Road setback of 7.2 metres and a Glenanna Road setback of 4.0 metres, whereas the by-law requires a minimum Kingston Road setback of 14.0 metres and a minimum Glenanna Road setback of 9.0 metres. The applicant requests approval of this variance in order to obtain a building permit and site plan approval. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Jim Kotsopoulos, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Jim Kotsopoulos outlined the application and provided coloured elevation drawings and the site plan for the Committee Members to review. In response to questions from Committee Members, Jim Kotsopoulos explained a Phase 1 & 2 Environmental Site Assessment will be submitted during the Site Plan approval process and the location of the patio is on the west side of the proposed restaurant. Moved by Bill Utton Seconded by Eric Newton That application P/CA 57/11 by OPB Realty Inc., be Approved on the grounds that a Kingston Road setback of 7.2 metres and a Glenanna Road setback of 4.0 metres are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 2 Ci o¢~ _ Committee of Adjustment Meeting Minutes Wednesday, November 9, 2011 PJLJP~~MG 7:0.2 pm Main Committee Room 1. That these variances apply only to the proposed restaurant, as generally sited and. outlined on the applicant's submitted plans. 2. That the applicant obtains a building permit for the proposed construction by November 8, 2013, or this decision shall become null and void. Carried Unanimously 2. P/CA 58/11 - S. & R. Fillingham 1820 Pine Grove Avenue (Part Lot 22, Plan 410) City of Pickering The applicant requests relief from Zoning By-law. 3036 to permit an existing shed to be located in the south side yard, whereas the by-law requires all accessory structures to be located in the rear yard. The applicant requests approval of this variance in order to obtain zoning compliance. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Robin Fillingham, owner, was present to represent the application. No further representation was present in favour of or in objection to the application. Moved by Shirley Van Steen Seconded by Tom Copeland That application P/CA 58/11 by S. & R. Fillingham, be Approved on the grounds that the existing shed located in the south side yard is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this variance apply only to the existing shed located in the south side yard, as generally sited and outlined on the applicant's submitted plans. Carried Unanimously 3 Ci o Committee of Adjustment Meeting Minutes = Wednesday, November 9, 2011 p f 'IT= 7:02 pm Main Committee Room 3. P/CA 59/11 - William Peak Co-Operative Homes Inc. 1990 Whites Road (Part of Lot 29, Concession 1, Part 1, 40R-12467) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2911/88 to permit a maximum of 75 children within a day nursery and to permit 181 parking spaces on the subject property, whereas the by-law permits a maximum of 40 children within a day nursery and requires a minimum of 186 parking spaces on the subject property. The applicant requests approval of these variances in order to obtain permanent zoning compliance as a previous temporary variance for the expanded day nursery will expire. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were received from the City's By-law Enforcement Manager indicating no complaints or concerns were expressed regarding the changes implemented in 2008 and it would not cause any problems to permit the continuance of the approval previously granted. Written comments were also received from Evelyn E. of Granceland Court supports the application if the increase in the number of children in the daycare benefit those living directly in the co-operative housing complex. Lori Carroll, agent, was present to represent the application. No further representation was present in favour of or in objection to the application. Lori Carroll, Supervisor of the day nursery, provided enrollment projections analysis for the Committee Members to review. Lori Carroll indicated busing from five additional schools has been added since 2008 and the drop off location for three of the schools is along Finch Avenue which will not impact traffic flow within the Co-Op. Lori Carroll explained the 181 parking spaces on the subject property, 40 spaces are designated for visitor parking and the remainder is reserved for the residents within the Co-Op. During day nursery operation hours (off peak visiting hours) 13 parking spaces are being occupied by day nursery staff (there is a ,total of 14 staff members, 5 are part-time). 4 Committee of Adjustment Meeting Minutes = Wednesday, November 9, 2011 'u P_L1_L%.1_J_N FIRING 7:02 pm Main Committee Room Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 59/11 by William Peak Co-Operative Homes Inc., be Approved on the grounds that the maximum of 75 children within a day nursery and 181 parking spaces on the subject property are minor variances that are. desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the existing day nursery facility, as generally sited and outlined on the applicant's submitted plans. 2. That the activity room floor area on the second floor be limited to a maximum of 84 square metres for a day nursery use. 3. That the combined activity room floor area for the day nursery on the site be limited to a maximum of 254 square metres. 4. That the applicant provides evidence to the City of Pickering that appropriate up-to-date approvals and/or a license from the Ministry of Community and Social Services to recognize a maximum of 75 children within the daycare facility by November 9, 2012, or this decision shall become null and void. Carried Unanimously (IV) Other Business 1. Adoption of 2012 Meeting Schedule Moved by Bill Utton Seconded by Eric Newton That the Committee of Adjustment Meeting Schedule for 2012 be adopted. Carried Unanimously 5 Citq Committee of Adjustment Meeting Minutes N Wednesday, November 9, 2011 PICKERING 7:02 pm Main Committee Room (V) Adjournment Moved by Tom Copeland Seconded by Shirley Van Steen That the 15th meeting of 2011 the Committee of Adjustment be adjourned at 7:24 pm and the next meeting of the Committee of Adjustment be held on Wednesday, November 30, 2011. Carried Unanimously Date Chair c tant Secretary-Treasurer 6