HomeMy WebLinkAboutPD 35-11
Report To
Planning &Development Committee
DICKERING Report Number: PD 35-11
Date: December 5, 2011 1
From: Neil Carroll
Director, Planning & Development
Subject: Proposed Actions to Preserve Selected Heritage Structures on Federal
Lands and the Proposed Relocation of Don Beer Memorial Park
Recommendation:
1. That Council authorize staff to enter into a six-month lease with Transport Canada,
commencing in January. 2012, for the four heritage structures identified in
Report PD 35-11 as having potential for long-term use by the City, at an estimated
cost of $15,000 plus applicable taxes;
2. That Council consider the cost of a feasibility analysis of the potential for long term
leasing and/or sub-leasing of these four listed structures as outlined in Report
PD 35-11, during the 2012 Budget discussions;
3. That Council authorize staff to:
a) enter into a six-month lease with Transport Canada, commencing in January
2012, for the six heritage structures that have potential for relocation by
private interests as identified in Report PD 35-11, at an estimated cost of
$16,000 plus applicable taxes, and
b) facilitate a relocation program for these six structures through staff resources
or, if necessary, consultant services which would be approved by Council
through the 2012 Budget discussions;
4. That the Director, Corporate Services & Treasurer be authorized to pay the costs
identified in the above recommendations, and to charge these amounts to the
General Government, Purchased Services account pending approval of the 2012
Current Budget;
5. That Council endorse the relocation of Don Beer Memorial Park to the federal
lands property at 1607 Highway 7; and
6. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Executive Summary: Since August 2010, Council and City staff have been in
communication with the Minister of Transport, Infrastructure and Communities and
Transport Canada staff regarding their plans to demolish vacant structures of heritage
interest on the federal Pickering Lands Site.
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected
2 O Heritage Structures on Federal Lands Page 2
Most recently, Council in July 2011, requested that Transport Canada allow the City
time to assess and document the structures to be demolished in order to determine if
any of the structures were suitable for lease by the City, were suitable for potential
relocation to private lands, or contained materials that may be of interest to the
Pickering Museum. In addition, Council requested that Transport Canada refrain from
demolishing any buildings in Brougham until the needs of a future airport were
determined.
The Minister has agreed to the City's requests to document the subject structures and
to salvage identified artifacts for municipal uses. The Minister also .agreed to allow
additional time to investigate potential leasing and relocation programs on condition that
the structures of interest are leased immediately by the City, and indicated that any
structures not leased by the City will be demolished.
Staff has completed the assessment and documentation of all the heritage structures
proposed to be demolished, and have identified a number of buildings that warrant
further consideration as follows:
a) Four structures are considered to be of sufficient heritage significance to warrant
preservation through long term leasing by the City. Two of these buildings are
also of interest to the Pickering Museum. The cost of preserving these buildings
include the short term (six month) leasing costs required to protect the buildings
from immediate demolition (estimated at approximately $15,000) and the cost of
undertaking a feasibility analysis to determine whether the buildings have
potential for use by the City, or for sub-lease by non-residential users. The cost
of the feasibility analysis has not yet been determined.
b) Six buildings are identified as being potential candidates for relocation by private
interests. The program would include advertising the structures for relocation to
the general public, and carrying out negotiations with interested purchasers. The
cost of implementing the relocation program would include the short term (six
month) leasing costs (estimated at approximately $16,000) and the cost of
advertising and negotiating with prospective purchasers. Staff anticipate that this
work will be undertaken by staff, but should the services of a consultant be
required, the costs would be considered by Council during the 2012 Budget
discussions. These costs may be offset by Transport Canada's contribution of
an amount equivalent to their savings in remediation and demolition costs for
buildings that are relocated.
It is recommended that Council enter into a short term lease for these ten buildings, and
consider the costs of a feasibility analysis of the long term lease potential of the four
most important structures, during the 2012 Budget discussions. It is also recommended
that Council authorize staff to facilitate a relocation program for the remaining six
structures, either with staff resources or, if necessary, with consulting services, the cost
of which would also be considered in 2012 Budget discussions.
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected
Heritage Structures on Federal Lands Page 3
21
At the same time, negotiations have been underway between City staff, Transport
Canada and the provincial government for a replacement site for Don Beer Memorial
Park in Brougham. Transport Canada has offered the 1.4 hectare property at 1607
Highway 7 as a potential site. It is recommended that Council endorse the relocation of
Don Beer Memorial Park in Brougham to the property at 1607 Highway 7.
Financial Implications: Immediate costs associated with the preservation of four
heritage structures include approximately $15,000 for the short-term lease of the
buildings, while a feasibility analysis is carried out to investigate the potential for
rehabilitation and long term leasing of these buildings. The costs of the feasibility
analysis would be considered by Council during 2012 Budget discussions.
Costs associated with facilitating a relocation program for six heritage structures are
estimated at approximately $16,000 for the short-term lease of the buildings. It is
intended that the relocation program be undertaken by staff. However, should the
services of a consultant be required, the costs would also be considered by Council
during 2012 Budget discussions. These costs may be offset by Transport Canada's
contribution of an amount equivalent to their savings in environmental remediation and
demolition costs for any relocated buildings.
The relocation of Don Beer Memorial Park to the new proposed site will not bring additional
land lease costs to the City beyond those of the current lease. Costs of park improvements
were approved by Council in the 2011 Budget, to be fully funded by the Province.
Sustainability Implications: This report provides information relating to the objective
of preserving buildings having cultural heritage value as an integral part of a sustainable
City. In addition to the historical physical value of the buildings, the buildings also have
a social value in that they form part of the community of northwest Pickering and
Brougham. Preservation and re-use of the buildings retains energy embedded in the
existing structures and also diverts materials from landfill sites.
1.0 Background:
In January 2011 and July 2011, Council considered staff reports regarding
Transport Canada's plans to demolish vacant structures of heritage value on the
federal lands known as the Pickering Lands Site. To date, a total of 32 structures
of heritage interest to the City have been identified for demolition by Transport
Canada (see Location maps - Attachment #1 and #2).
Acknowledging that the City did not have sufficient budgeted funds to undertake
professional heritage assessments for all of the properties of interest, or to lease
all of the significant heritage structures as was suggested by Transport Canada,
but still wishing to minimize the impact of the proposed demolitions, Council
requested in July 2011 that Transport Canada:
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected
2 2 Heritage Structures on Federal Lands Page 4
• allow City staff time and access to document all of the heritage properties
• allow the City to investigate and potentially implement a limited program to
assist with the private acquisition of the heritage structures for relocation to
private lands
• allow the City to retrieve elements of value from any heritage structures not
relocated to private lands, and retain specialty salvaging companies to
demolish the buildings to facilitate re-use of building materials as much as
possible
• refrain from demolishing any buildings in Brougham until the details
respecting the future use of the Pickering Lands Site are determined, and
work with City staff to find suitable tenants for buildings that have potential for
rehabilitation; and
• extend its September 15, 2011 deadline for demolition of the heritage
structures to allow. staff sufficient time to investigate the implications of the
City leasing structures of heritage interest in Brougham (see Attachment #3)
In a response from the Minister dated September 16, 2011 (see Attachment #4),
the Minister indicated that:
• Transport Canada was willing to allow the City to implement a limited program
to assist with the relocation of heritage structures to private lands, provided
the City lease the structures of interest from Transport Canada, assuming all
liability and security responsibilities, and that the City carry out the
negotiations with private interests
• Transport Canada already requires the demolition contractor to implement a
waste-reduction work plan and subsequent waste audit that will identify how
waste will be diverted from landfill by source separation, re-use and/or
recycling
• for safety reasons, the demolition of vacant structures in Brougham will
proceed except for any buildings the City chooses to lease
• the City's decision regarding the leasing of any structures be received by
September 30, 2011, after which demolitions would commence.
The Minister also acknowledged that the City had already been granted access
to the properties for assessment and documentation, and salvaging.
Staff subsequently completed the assessment and documentation of the heritage
structures on the demolition list and met with Transport Canada staff to develop
options for preserving the heritage structures of interest. Details regarding the
structures of interest and the options and recommendations for preservation, are
provided below.
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected
Heritage Structures on Federal Lands Page 5 23
2.0 Discussion:
2.1 Staff has completed the assessment and documentation of all the heritage
structures proposed to be demolished and have identified a number of
buildings that merit further consideration
In August and September 2011, Planning, Building, and Museum staff conducted
inspections of 32 structures proposed to be demolished that are listed on the
City's Heritage Register, including seven structures that were assessed in 2010
by consultants retained by the City. The structures were assessed in terms of:
a) their significance and potential for lease by the City, and
b) their potential for relocation by private interests.
Museum staff further identified various artifacts (e.g., doors, light fixtures and iron
heating grates) in buildings not selected for the leasing and relocation programs,
that could be salvaged for use at the Museum.
Ten buildings merit further consideration for preservation, four for long term
leasing or sub-lease by the City for non-residential uses, and six which may be of
interest for relocation by private interests (see Attachment #5).
With the cooperation of Transport Canada, staff have commenced salvaging
materials considered useful to the Museum from buildings not identified for either
the proposed relocation-or long term leasing programs.
Staff have also advised Transport Canada that demolition permits would be
released for the remainder of the heritage structures that are not of interest to the
City for leasing or relocation.
2.2 Four structures are identified for potential preservation through leasing by
the City or relocation to the Museum site
Four structures were identified that are considered to be of sufficient significance
to warrant consideration for long term leasing by the City. The structures were
selected on the basis of one or more of the following criteria:
• high value to the community as a cultural/historical heritage resource
• high value to the community as a rare example of an historic architectural
style/construction technique
• high level of structural/finish integrity
• location in central Brougham
• quality of space available for commercial office or institutional use
Structures of heritage interest that were significantly deteriorated or were too
small to consider for non-residential uses were not included on this list.
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected
24 Heritage Structures on Federal Lands Page 6
The four structures identified for potential long term leasing by the City include:
• 3570 Brock Road (Craftsman Cottage) - an exceptionally good example of an
Arts and Crafts bungalow; located immediately south of the Bentley-Gibson
House in Brougham (see Attachment #6)
• 3970 Brock Road (Ever Green Villa) - board and batten Gothic Revival; rare
architectural example in Pickering; important family history in Pickering (see
Attachment #7)
• 3656 Brougham Road - an Edwardian (four square) brick two storey house of
a good size and in good condition, in Brougham (see Attachment #8)
• 5460 Sideline 30 (1911 school house) - a landmark structure in the Altona
community; of solid condition and excellent potential space for community use
(see Attachment #9)
The Craftsman Cottage and Ever Green Villa are also of interest to the Museum
Board for potential relocation to the Museum if the buildings cannot be
retained/leased on site. The Board is currently investigating potential costs
associated with the relocation of these two structures to the Museum site.
Staff recommend that the City lease these buildings immediately in order to
protect them from demolition, and to allow for additional time to consider the
costs of rehabilitation and opportunities for leasing the buildings over the long
term, including possible sub-leasing for non-residential purposes.
The costs of leasing the structures in the short term (i.e., for six months) are
estimated at approximately $15,000, including leasing, liability insurance and
security costs, with security making up the largest component of the total cost.
The feasibility of rehabilitating the buildings for long term use requires further
investigation. Staff recommend that a feasibility analysis be undertaken to
determine the cost of rehabilitation and potential for the long term leasing and/or
sub-leasing of these four listed structures. The cost of the feasibility analysis
would be considered by Council as part of the 2012 Budget discussions.
2.3 Six buildings are identified as potential candidates for relocation by private
interests
Six structures were identified as having potential for relocation to private lands.
Structures identified for potential relocation were selected on the basis of
information gathered through previous private interest inquiries to the City,
structural soundness, relatively few modifications and quality/materials of original
construction. The stone buildings on the demolition list were included on the
potential relocation list due to the high level of interest in acquisition of stone
buildings from private individuals.
Report PD 35-11 December 5, 2011
Subject: Proposed Actions to Preserve Selected 2 [5
Heritage Structures on Federal Lands Page 7
The six structures include:
• 4355 Brock Road (Brophy House) - stone Ontario Classic, good condition
(see Attachment #10)
140 Seventh Concession Road -frame Ontario Classic, good condition,
relatively intact interior (see Attachment #11)
• 840 Eighth Concession Road - frame Ontario Classic, good condition,
relatively intact interior (see Attachment #12)
• 575 Ninth Concession Road - frame Ontario Classic, good condition (see
Attachment #13)
• 5050 Sideline 24 - stone Ontario Classic (see Attachment #14)
• 5245 Sideline 28 - rare plank-on-plank Ontario Classic, sound condition (see
Attachment #15)
It is recommended that a relocation program be implemented for these six
structures. The program would include advertising the structures for relocation to
the general public, and carrying out negotiations with interested purchasers. The
structures would be transferred in an "as is" condition. The relocation program
would commence in early 2012 and run for approximately six months. A similar
program is currently being undertaken by the provincial Ministry of Transportation
for heritage structures within the right-of-way of the future Highway 407 extension.
Transport Canada requires that these structures be leased by the City for the
duration of the relocation program. The costs of leasing the structures during the
six-month program are estimated at approximately $16,000 including leasing,
liability insurance and security costs.
Staff are currently reviewing the relocation program requirements to determine if
this work can be undertaken internally. Should the services of a consultant be
required, the costs would be considered by Council during the 2012 Budget
discussions. Transport Canada staff have indicated a willingness to contribute
the anticipated environmental remediation and demolition costs it would have
incurred in demolishing the structures towards the cost of relocating the structures.
These funds could potentially be applied to offset the cost of retaining a consultant
to undertake a relocation program, if this is deemed necessary.
3.0 Negotiations are underway with Transport Canada and the provincial
government for a replacement site for Don Beer Memorial Park in
Brougham
Don Beer Memorial Park, a City operated facility currently located on a 1.3 hectare
federal property on the north side of Highway 7, east of Brougham Road, needs
to be relocated to accommodate the future Highway 407 extension. Transport
Canada has offered the 1.4 hectare property at 1607 Highway 7 (Attachment #16)
as a replacement site for the park. Community Services staff support the
relocation of the park to this site, and are currently in negotiations with the
provincial Ministry of Transportation to fund the construction of the park at this
Report PD 35-1-1 December 5, 2011
Subject: Proposed Actions to Preserve Selected
26 Heritage Structures on Federal Lands Page 8
location. Council approved the expenditure of funds for park development in the
2011 Budget, to be fully funded by the province.
The proposed park site contains a vacant heritage structure which is on
Transport Canada's demolition list and the City's Heritage Register, but was not
identified by City staff as having sufficient merit for leasing by the City or
inclusion in the proposed relocation program. Transport Canada is offering this
house to the City for its use in the park at no additional cost beyond the nominal
rental of the lands for the park. The Community Services Department is currently
investigating the potential use of this structure.
It is recommended that Council endorse the relocation of Don Beer Memorial
Park in Brougham to the property at 1607 Highway 7.
4.0 Recommendations:
Based on the discussion above, it is recommended that the City pursue the
following actions in order to preserve a number of heritage structures of
significance on the federal lands:
• leasing four properties from Transport Canada for six months with the intention
of investigating the long term potential for use or sub-lease by the City
• leasing six properties from Transport Canada for six months in order to
facilitate a relocation program for these six structures
It is also recommended that Council endorse the relocation of Don Beer
Memorial Park in Brougham to the property at 1607 Highway 7, and authorize
staff to take the necessary action to implement these recommendations.
Attachments:
1. Location Map Federal Lands Pickering Site
2. Location Map Federal Lands Pickering Site - Brougham
3. City Resolution of July 11, 2011
4. Letter from Minister of Transport, Infrastructure and Communities dated
September 16, 2011
5. Buildings on Federal Lands Identified for Conservation Programs - December
2011
6-15. Photos of structures identified for municipal conservation programs
16. Proposed new site for Don Beer Memorial Park
Report PD 35-11 December 5, 2011
2 rI
Subject: Proposed Actions to Preserve Selected
Heritage Structures on Federal Lands Page 9
Prepared By: Approved/Endorsed By:
Isa J es, MCIP, RPP Neil Carroll, rPP
Planner II Director, Planning & Development
Marg Wouters, MCIP, RPP Evere unts a PD, CMM
Manager, Development Review Director, Com unity Services
& Urban Design
Gillis Paterson, CMA
Director, Corporate Services & Treasurer
IJ:ld
Copy: Chief Administrative Officer
i
Recommended for the consideration
erin ou i
of Pick
Tony Prevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT # I TO
REPORT # PD -fir 1 I
28
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City of Pickering Planning & Development De artment
PROPERTY DESCRIPTION: Properties Containing Heritage Structures to be Demolished
OWNER: Transport Canada
FILE,No: Heritage Demolitions DATE: June 9, 2011
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Heritage
City of Pickering Planning & Development Department
PROPERTY DESCRIPTION: Location of Structures to be Demolished in Brougham
OWNER: Transport Canada
FILE No: Heritage Demolitions DATE: June 9, 2011
c terprises Inc. and ila supplierm. All dphtc Reserved. Not a plan of survey.
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ATTACHMENT # M
REPORT # PD_ 35-11
30 Excerpts from
Minutes
Crq Council Meeting
° Monday July 11, 2011
7:35 PM
Council Chambers
(VII) New and Unfinished Business
1. Director, Planning & Development, Report PD 20-11
Transport Canada Response to City Concerns Regarding the
Demolition of Heritage Structures on Federal Lands
Resolution #138/11
Moved by Councillor Pickles
seconded by Councillor Dickerson
1. That Report PD 20-11 of the Director, Planning & Development dated July 11,
2011 entitled "Transport Canada Response to City Concerns Regarding the
Demolition of Heritage Structures on Federal Lands", be received;
2. That the Federal Minister of Transport, Infrastructure and Communities be
requested to:
a) allow City staff sufficient time and access to document the listed heritage
structures on Transport Canada's updated demolition list;
b) allow the City to investigate and potentially implement a limited program to
assist with the private acquisition of the heritage structures for relocation to
private lands;
c) allow the City to retrieve elements of value from any heritage structures not
relocated to private lands; and
d) retain specialty heritage salvage companies to demolish the buildings to
.facilitate' re-use of building materials as much as possible in order to divert
materials from landfill sites;
3. That the Federal Minister of Transport, Infrastructure and Communities be
requested to refrain from demolishing any buildings in Brougham until the details .
respecting the future use-of the Pickering Lands Site are determined, and work
with City staff to identify suitable tenants for buildings that have potential for
rehabilitation;
4.. That the Federal Minister of Transport, Infrastructure and Communities be
requested to provide the City with sufficient time to investigate the implications to
the City of leasing structures of heritage interest in Brougham;
1
ATTACHMENT if 3 TO
REPORT PD 35-11 31
Excerpts from
City 00 _ Council Meeting Minutes
Monday July 11, 2011
7:35 PM
Council Chambers
5. That the City Clerk forward a copy of Report PD 20-11 and Resolution to the
Federal Minister of Transport, Infrastructure and Communities, the Regional
Director, Programs and Pickering Lands Branch, Transport Canada, the Region
of Durham, the Region of York, the Towns of Markham and Uxbridge, MP Chris
Alexander and MPP Joe Dickson and the MPs and MPPs for Markham and
Uxbridge; and
6. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Carried
2
ATTACHMENT # y TO
REPORT # PD 32 Ministre des Transports,b ' Minister of Transport,
de I'Infrastructure et des Collectivites~ _ Infrastructure and Communities
g pp and Minister of the Economic Development Agency
et ministre de I'A ence de develo ement
economiclue du Canada pour les regions du Quebec ` of Canada for the Regions of Quebec
Ottawa, Canada K 1 A ON5.
CLERK'S DIVISION
SEP 16 2011 FILE NO.: Ctrv '
Ms. Debbie Shields FORWARD COPY TO: ~tNG
MAYOR INFO.TECHNOLOGY SEPfJ a
City Clerk COUNCIL LEGALSERVICES
The Corporation of the City.of Pickering CAO LIBRARY ~
a
BY-LAW MUN. PROP &
Pickering Civic Complex COR SERVICES OPERATIONS ENG OFFICE
One The Esplanade CULTURE&REC PLANNING&DEV.
Pickering ON L IV 6K7 cusr. cARE PRO . a Pol.
OFFICEOFSUSTAINABItI V I 1 SERV.
Fliit rl✓
HUMA,1!-E
Dear Ms. Shields:
Thank you for your correspondence of July 13, 2011, in which you provided me with the City of
Pickering's Report to Council dated July 11, 2011, regarding a number of recommendations and
requests pertaining to local heritage issues on the Pickering Lands Site and Transport Canada's
proposed Demolition Program for 2011-12.
In July 2011, City of Pickering staff requested access to inspect various properties slated `for
demolition. Transport Canada and the City of Pickering have since executed a Licence Agreement
allowing the City to access these properties in order to research, document and determine whether
there are elements of value that need to be recorded or retrieved for alternate municipal use.
Pickering Council has requested that Transport Canada allow the City to investigate and
potentially implement a limited program to assist with the private acquisition of heritage
structures for relocation to private lands. Transport Canada is willing to -consider this idea
provided the City of Pickering lease the structures of interest from Transport Canada, as per the
terms established in March 2011, and provided the City carries out negotiations with private
interests independently of Transport Canada. The Department will have no involvement with
any party other than the City. Furthermore, Transport Canada will assume no liability
whatsoever with respect to this endeavour and will require the City to enter into a legal
agreement outlining the respective roles and responsibilities of the City and the Department.
In response to Council's concerns regarding diverting demolition materials from landfill sites, I
should note that SNC Lavalin Operations and Maintenance, acting as the project lead on behalf
of Transport Canada, requires the contractor to implement a waste-reduction work plan and
subsequent waste audit. This process will identify the types.and quantities of waste that will be
produced by the project. The plan will identify how waste will be diverted from landfill by
source separation, re-use and/or recycling. It is expected that, as a minimum, materials such as
brick, block, concrete, carpet, metal and uncontaminated wood will be diverted.
i
03-0398 (1109.02) Canada -
ATTACHMENT # TO
REPORT # PD -11
33
The City has requested that Transport Canada refrain from demolishing any vacant structures in
Brougham until details of the future use of the Pickering Lands Site are determined. Please be
aware that structures identified for demolition on the Pickering Lands Site are vacant, dilapidated
and pose a health and safety risk to the public. The future use of the Pickering Lands Site is
unrelated to the current demolition program. For this reason, and in the interest of public health
and safety, the demolition of identified structures in Brougham will proceed should the City
choose not to pursue a lease of the structures.
As stated in previous correspondence to Mayor David Ryan, dated March 22,. 2011, vacant
structures cannot remain in their present state indefinitely. Vacant structures continue to pose a
very real threat to the health and safety of the public, including first responders. Transport
Canada will therefore continue with its proposed demolition program. As such, Transport
Canada requires the City's decision regarding leasing of vacant structures no later than
September 30, 2011, as previously identified by the Department. If an agreement is not reached
by this date, Transport Canada will commence demolition shortly thereafter.
In the interest of public health and safety, if the City chooses to forego the principles and terms
of this proposal, Transport Canada will have no alternative but to proceed with demolition as
stated in previous correspondence.
I trust that the foregoing has further clarified the Department's position on this issue. Again,
thank you for writing.
Yours sincerely, :
Denis Lebel, P.C., M.P.
C.C. The Honourable Bev Oda, P.C., M.P.
Minister of International Cooperation
Member of Parliament for Durham
The Honourable John McCallum, P.C., M.P.
Markham-Unionville
Mr. Chris Alexander, M.P.
Ajax-Pickering
Mr. Paul Calandra, M.P.
Oak Ridges-Markham
1 0- - 1 0 0
ATTACHMENT # 5 TO
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PROPERTY DESCRIPTION: Don Beer Memorial Park Relocation
OWNER: Transport Canada
FILE No: Heritage Demolitions
Do. So. DATE: June 9, 2011
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