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Home My WebLink AboutJuly 4, 2011 (Joint) Citq oo Joint Planning & Development and Executive Committee PIG(ERING. Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma -.Director, Community Services N. Carroll - Director, Planning & Development P. Bigioni - City Solicitor B. Douglas - Fire Chief C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design R. Pym - Principal Planner - Development Review D. Shields - City Clerk (1) Disclosure of Interest Councillor McLean noted a conflict of interest on Planning & Development, Report PD 23-11. Councillor McLean stated that his daughter would be living in a unit on the property in the near future. Councillor McLean left the room when the report was being discussed and voted on. (II) Part'A' - Planning & Development Reports 1. Director, Planning & Development, Report PD 19-11 Zoning By-law Amendment Application A 4/11 Motorsports Pickering on behalf of Kahn Auctions Ltd. 2695 - 2699 Brock Road (Part Lot 18, Concession 3), City of Pickerinq 1 caq Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues Henry Kahn the owner of the property appeared before the Committee in support of the application. He stated that the application was just a change in use and not redevelopment of the lands. He noted that he did not agree with the conveyance of certain lands for a future road connection at this time. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 19-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 4/11, submitted by Motorsports Pickering on behalf of Kahn Auctions Ltd. to permit a recreational vehicle sales and service establishment for a period of three years on lands being Part of.Lot 1, Concession 3 be approved; and 3. Further, that the draft temporary zoning by-law to implement Zoning By-law Amendment Application A 4/11, as set out in Appendix I to Report PD 19-11, be finalized and forwarded to City Council for enactment upon the receipt of an agreement or undertaking from the property owner to convey certain lands for a future road connection. Carried Later in the Meeting (See Following Motion) Moved by Councillor Pickles Seconded by Councillor McLean That an agreement or undertaking from the property owner to convey certain lands for a future road connection.be deleted from Recommendation #3. Motion Defeated 2.. Director, Planning & Development, Report PD 22-11 Seaton -Preparation of a Comprehensive Zoning By-law Recommendation 2 cis Joint Planning & Development and = Executive Committee Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 22-11 of the Director, Planning & Development regarding the preparation of a comprehensive zoning by-law for Seaton be received; 2. That, notwithstanding the City's Purchasing Policy, Council accept the proposal from Sorensen Gravely Lowes Planning Associates Inc. for consulting services for the preparation of the Seaton Comprehensive Zoning By-law, in an amount not to exceed of $92,000.00 including taxes and expenses; and 3. Further, that the appropriate City officials be authorized to take necessary actions to give effect thereto. Carried 3. Director, Planning & Development, Report PD 23-11 Zoning By-law Amendment Application A 1/11 Pickering Golf Club Ltd. 2663 2665 Brock Road (Part of Lot 16, Appraisal Number Lot 7, Concession 3), City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report PD 23-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 1/11 submitted by Pickering Golf Club Ltd. to permit the expansion of an existing golf course on lands being Part of Lot 16, Appraisal Number Lot 7, Concession 3, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 1/11, as set out in Appendix I to Report PD 23-11, be forwarded to City Council for enactment. Carried 3 city Aft Joint Planning & Development and Executive Committee e Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues (III) Part 'B' - Executive Committee Reports I 1. Director, Community Services, Report CS 23-11 Tender No. T-5-2011 East Shore Community Centre -Parking Area Expansion Recommendation I Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 23-11 of the Director, Community Services regarding Tender No. T-5-2011 for the East Shore Community Centre, Parking Area Expansion be received; 2. That Tender No. T-5-2011 submitted by Melfer Construction Inc. in the total tendered amount of $580,651.63 (HST included) and a net cost of $522,894.78 be accepted; 3. That the total gross project cost of $669,356 (HST included) and a net project cost of $602,776 (net of HST rebate) including the total tendered amount and other associated costs be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $200,000 as provided for in the 2011 Capital. Budget be increased to $325,000, and be financed by the issue debentures by the Regional Municipality of Durham over a period not to exceed.five (5) years, at a rate to be determined; b) the sum of $16,928 as provided for in the 2011 Capital Budget be increased to $19,704, and be funded from property taxes; c) the sum of $18,072 as provided for in the 2011 Capital Budget be funded from the Rate Stabilization Reserve; d) the sum of $240,00 as provided for in the 2011 Capital Budget be funded from the Easement Settlement Reserve; 4 Call o~ Joint Planning & Development and Executive Committee PIG~ERING Meeting Minutes Monday, July 4, 2011 7:30 pm - Council Chambers Chair: Councillor Rodrigues e) that the annual repayment charges in the amount of approximately $74,000 be included in the annual Current Budget for the City of Pickering commencing 2012, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried 2. Director, Community Services, Report CS 24-11 Park Name Change Request -Sequin Park to Bicentennail Arboretum Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CS 24-11 regarding a Park Name Change Request be received; 2. That Council authorize the park name of Bicentennial Arboretum to replace the current name of Sequin Park; and 3. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried (IV) Other Business 1. The Chief Administrative Officer was requested to action the following: Councillor McLean requested the CAO investigate the possibility of path improvements with the Region of Durham while they are working in the area near Parkham Cres. (V) Adjournment The meeting adjourned at 8:10 pm. 5