HomeMy WebLinkAboutJune 13, 2011
citq o0 Executive Committee
Meeting Minutes
PICKE Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
Present:
Mayor Ryan
Councillors:
D. Dickerson
J. O'Connell
D. Pickles
P. Rodrigues
Absent:
K. Ashe
B. McLean
Also Present:
T. Prevedel - Chief Administrative Officer
E..Buntsma - Director, Community Services
G. Paterson - Director, Corporate Services & Treasurer
P. Bigioni -.City Solicitor
B. Douglas - Fire Chief
K. Senior - Manager, Accounting Services
D. Shields - City Clerk
(1) Disclosure of Interest
No disclosures of interest were noted.
(II) Matters for Consideration
Paula Jesty, Deloitte & Touche
Re: Report CST 26-11
2010 Year End Audit
Paula Jesty, Deloitte & Touche appeared before the Committee to provide an
overview of the 2010 year end audit report. She briefly outlined the changes in
Auditing Standards and noted that the audit focused on the following risk areas; year-
end-cut-off, revenue/deferred amounts, accounting estimates and tangible capital
assets. Ms. Jesty stated all work in these areas were satisfactory and did not note
any weaknesses. Ms. Jesty also stated that based on the procedures performed
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cis _ Executive Committee
PICKE Meeting Minutes
Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
they did not note any fraud or illegal acts. She stated that the financial statements
provide a clear opinion of the City's financial position.
1. Director, Corporate Services & Treasurer, Report CST 26-11
2010 Year End Audit
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
1. That Report CST 26-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Year-end Communication Report as submitted by Deloitte & Touche
LLP be received.for information; and
3. That the 2010 draft Audited Consolidated Financial Statements for the City of
Pickering be approved; and,
4. That Deloitte & Touche LLP be reappointed to provide external auditing services
to the City of Pickering for a 5 year term.
Carried
Terry Dorgan
Re: Fair Wage Policy, Report CST 25-11
Terry Dorgan appeared before the Committee in support of option two in the Fair
Wage Report CST 25-11 and urged Council to .implement a Fair Wage Policy. He
advised the Committee that he would be available to answer any questions.
2. Director, Corporate Services & Treasurer, Report CST 25-11
Fair Wage Policy
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
1. That Report CST 25-11 of the Director, Corporate Services & Treasurer
regarding Fair Wage Policy be received for information; and,
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Executive Committee
Meeting Minutes
PICKE Monday, June 13, 2011
.7:30 pm - Council Chambers
Chair: Councillor Pickles
2. That Council adopt Recommendation 2 of Report CS 30-10 of the Director
Corporate Services & Treasurer and, the Council of the City of Pickering
implement the Fair Wage Policy attached to report CS 30-10, as follows:
a) The attached Fair Wage Policy for Industrial, Commercial and Institutional
Contracts exceeding $1 million to require that all contractors bidding on
contracts for the City provide wages, benefits and hours to their employees in
compliance with the City's Fair Wage Policy be adopted;
b) The Director, Corporate Services & Treasurer be authorized to establish and
implement a Fair Wage Policy process and undertake any required actions;
c) That the appropriate officials of the City of Pickering be given authority to
give effect thereto;
d) The Director, Corporate Services & Treasurer be authorized to approach the
appropriate staff of the City of Toronto for compliance investigation and
enforcement purposes.
Carried
3. Director, Community Services, Report CS 21-11
Holy Redeemer Catholic School Traffic. Concerns
No Stopping By-law, Liverpool Road
No Parking By-law. Liverpool Road
School Bus Loading Zone by-law, Liverpool Road
Amendment to By-law 6604/05
Holy Redeemer Catholic School Crosswalk Relocation, Liverpool Road
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
1. That Report CS 21-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 be received;
2. That the attached draft by-law be enacted to amend Schedule "1" to By-law
6604/05 to provide for the regulation of stopping on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering;
3. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering;
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cis Executive Committee
"`Meeting Minutes
Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
4. That the attached draft by-law be enacted to amend Schedule "3" to By-law
6604/05 to provide for the regulation of a school bus loading zone on highways
or parts of highways under the jurisdiction of the Corporation of the City of
Pickering; and
5. That the crosswalk on Liverpool Road located at the Holy Redeemer Catholic
School north driveway be relocated to the south side of Ilona Park Road (north
intersection).
Carried
4. Director, Community Services, Report CS 22-11
Tender for Roof Replacement - East Shore Community Centre
Tender No. T-11-2011
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
1. That Report CS 22-11 of the Director, Community Services regarding the Roof
Replacement at the East Shore Community Centre be received;
2. That Tender T-11-2011 submitted by Crawford Roofing Corp. at a cost of
$291,540.00 (HST included) be accepted;
3. That the total gross project cost of $323,180 (HST included) and a net project
cost of $291,034 (net of HST rebate) including the tender. amount and other
associated costs be approved;
4. That Council authorizes the Director, Corporate Services & Treasurer to finance
the projects as follows:
a) the sum of $110,000, as provided for in the 2011 approved Capital Budget
- Senior Centre, be funded by a transfer from the Federal Gas. Tax Grant
Reserve Fund;
b) the sum of $181,034 from the 2010 approved Capital Budget - Recreation
Arenas' Dehumidification System, be reallocated to this project and be
funded by a transfer from the Federal Gas Tax Grant Reserve Fund;
c) the Director, Corporate Services & Treasurer be authorized to take any
actions necessary in order to give effect to the foregoing; and
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Executive Committee
Meeting Minutes
Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
.5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried
5. Director, Corporate Services & Treasurer, Report CST 23-11
2011 Annual Repayment Limit for Debt and Financial Obligations
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Report CST 23-11 of the Director, Corporate Services & Treasurer regarding the
2011 Annual Repayment Limit for Debt and Financial Obligations be received for
information.
Carried
6. Director, Corporate Services & Treasurer, Report CST 24-11
Development Charges Reserve Fund - Statement of the Treasurer for 2010
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Report CST 24-11 of the Director, Corporate Services & Treasurer respecting.
the Development Charges Reserve Fund be received for information.
Carried
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7. Director, Corporate Services & Treasurer, Report CST 27-11
2010 Pre-Audit Balances of Reserves and Reserve Funds
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Report CST 27-11 of the Director, Corporate Services & Treasurer be received
for information.
Carried
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Cruj Executive Committee
° `n' ' Meeting Minutes
Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
8. Director, Corporate Services & Treasurer; Report CST 28-11
Development Charges - Annual Indexing
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor. Rodrigues
1. That Report CST 28-11 of the Director, Corporate Services & Treasurer be
received;
2. That effective July 1, 2011 as provided for in Section 16 of By-law 6978/09, the
Development Charges referred to in Sections 6 and 11 of that By-law be
increased by 1 percent; and,
3. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
Carried
9. Director, Corporate Services & Treasurer, Report CST 29-11
2011/2012 Property and Liability Insurance Renewal
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
1. That Report CST 29-11 of the Director, Corporate Services & Treasurer be
received;
2. That the City of Pickering renew its property, liability and other insurance
policies through the Frank Cowan Company for the period July 1, 2011 to June
30, 2012 inclusive on terms and conditions acceptable to the Director,
Corporate Services & Treasurer;
3. That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible
Program through the Insurance Adjuster and the Frank Cowan Company and
further, that the Director be authorized to settle any claims including any
adjusting and legal fees where it is in the City's interest to do so;
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c tq c~ _ Executive Committee
Meeting Minutes
Monday, June 13, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
4. That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in. order to limit
potential liability exposure and to protect the assets of the City and it's elected
officials and staff; and,
5. That the appropriate officials be authorized to take the necessary actions to give
effect thereto.
Carried
10. Chief Administrative Officer Report CAO 11-11
Bingo Licensing
Charitable Bingo and Gaming Revitalization Initiative
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
1. That the City of Pickering enter into a contract with the Ontario Lottery and
Gaming Corporation (OLGC) for electronic bingo and gaming in order to work
with the OLGC, the Charity Organizations and Delta Bingo in a "Bingo
Revitalization Program"; and
2. That the Mayor and Clerk be authorized to take the necessary action to give
effect thereto.
Carried
(III) Adiournment
The meeting adjourned at 8:48 pm.
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