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HomeMy WebLinkAboutJune 13, 2011 citq o0 Executive Committee Meeting Minutes PICKE Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles Present: Mayor Ryan Councillors: D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: K. Ashe B. McLean Also Present: T. Prevedel - Chief Administrative Officer E..Buntsma - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer P. Bigioni -.City Solicitor B. Douglas - Fire Chief K. Senior - Manager, Accounting Services D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration Paula Jesty, Deloitte & Touche Re: Report CST 26-11 2010 Year End Audit Paula Jesty, Deloitte & Touche appeared before the Committee to provide an overview of the 2010 year end audit report. She briefly outlined the changes in Auditing Standards and noted that the audit focused on the following risk areas; year- end-cut-off, revenue/deferred amounts, accounting estimates and tangible capital assets. Ms. Jesty stated all work in these areas were satisfactory and did not note any weaknesses. Ms. Jesty also stated that based on the procedures performed 1 cis _ Executive Committee PICKE Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles they did not note any fraud or illegal acts. She stated that the financial statements provide a clear opinion of the City's financial position. 1. Director, Corporate Services & Treasurer, Report CST 26-11 2010 Year End Audit Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report CST 26-11 of the Director, Corporate Services & Treasurer be received; 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received.for information; and 3. That the 2010 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, 4. That Deloitte & Touche LLP be reappointed to provide external auditing services to the City of Pickering for a 5 year term. Carried Terry Dorgan Re: Fair Wage Policy, Report CST 25-11 Terry Dorgan appeared before the Committee in support of option two in the Fair Wage Report CST 25-11 and urged Council to .implement a Fair Wage Policy. He advised the Committee that he would be available to answer any questions. 2. Director, Corporate Services & Treasurer, Report CST 25-11 Fair Wage Policy Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CST 25-11 of the Director, Corporate Services & Treasurer regarding Fair Wage Policy be received for information; and, 2 Executive Committee Meeting Minutes PICKE Monday, June 13, 2011 .7:30 pm - Council Chambers Chair: Councillor Pickles 2. That Council adopt Recommendation 2 of Report CS 30-10 of the Director Corporate Services & Treasurer and, the Council of the City of Pickering implement the Fair Wage Policy attached to report CS 30-10, as follows: a) The attached Fair Wage Policy for Industrial, Commercial and Institutional Contracts exceeding $1 million to require that all contractors bidding on contracts for the City provide wages, benefits and hours to their employees in compliance with the City's Fair Wage Policy be adopted; b) The Director, Corporate Services & Treasurer be authorized to establish and implement a Fair Wage Policy process and undertake any required actions; c) That the appropriate officials of the City of Pickering be given authority to give effect thereto; d) The Director, Corporate Services & Treasurer be authorized to approach the appropriate staff of the City of Toronto for compliance investigation and enforcement purposes. Carried 3. Director, Community Services, Report CS 21-11 Holy Redeemer Catholic School Traffic. Concerns No Stopping By-law, Liverpool Road No Parking By-law. Liverpool Road School Bus Loading Zone by-law, Liverpool Road Amendment to By-law 6604/05 Holy Redeemer Catholic School Crosswalk Relocation, Liverpool Road Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CS 21-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 3. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 3 cis Executive Committee "`Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 4. That the attached draft by-law be enacted to amend Schedule "3" to By-law 6604/05 to provide for the regulation of a school bus loading zone on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 5. That the crosswalk on Liverpool Road located at the Holy Redeemer Catholic School north driveway be relocated to the south side of Ilona Park Road (north intersection). Carried 4. Director, Community Services, Report CS 22-11 Tender for Roof Replacement - East Shore Community Centre Tender No. T-11-2011 Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CS 22-11 of the Director, Community Services regarding the Roof Replacement at the East Shore Community Centre be received; 2. That Tender T-11-2011 submitted by Crawford Roofing Corp. at a cost of $291,540.00 (HST included) be accepted; 3. That the total gross project cost of $323,180 (HST included) and a net project cost of $291,034 (net of HST rebate) including the tender. amount and other associated costs be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of $110,000, as provided for in the 2011 approved Capital Budget - Senior Centre, be funded by a transfer from the Federal Gas. Tax Grant Reserve Fund; b) the sum of $181,034 from the 2010 approved Capital Budget - Recreation Arenas' Dehumidification System, be reallocated to this project and be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; c) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 4 Executive Committee Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles .5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CST 23-11 2011 Annual Repayment Limit for Debt and Financial Obligations Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report CST 23-11 of the Director, Corporate Services & Treasurer regarding the 2011 Annual Repayment Limit for Debt and Financial Obligations be received for information. Carried 6. Director, Corporate Services & Treasurer, Report CST 24-11 Development Charges Reserve Fund - Statement of the Treasurer for 2010 Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report CST 24-11 of the Director, Corporate Services & Treasurer respecting. the Development Charges Reserve Fund be received for information. Carried s 7. Director, Corporate Services & Treasurer, Report CST 27-11 2010 Pre-Audit Balances of Reserves and Reserve Funds Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report CST 27-11 of the Director, Corporate Services & Treasurer be received for information. Carried 5 Cruj Executive Committee ° `n' ' Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 8. Director, Corporate Services & Treasurer; Report CST 28-11 Development Charges - Annual Indexing Recommendation Moved by Councillor Dickerson Seconded by Councillor. Rodrigues 1. That Report CST 28-11 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2011 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 1 percent; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 9. Director, Corporate Services & Treasurer, Report CST 29-11 2011/2012 Property and Liability Insurance Renewal Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CST 29-11 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2011 to June 30, 2012 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 6 c tq c~ _ Executive Committee Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in. order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. Carried 10. Chief Administrative Officer Report CAO 11-11 Bingo Licensing Charitable Bingo and Gaming Revitalization Initiative Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That the City of Pickering enter into a contract with the Ontario Lottery and Gaming Corporation (OLGC) for electronic bingo and gaming in order to work with the OLGC, the Charity Organizations and Delta Bingo in a "Bingo Revitalization Program"; and 2. That the Mayor and Clerk be authorized to take the necessary action to give effect thereto. Carried (III) Adiournment The meeting adjourned at 8:48 pm. 7 i I ~I